HomeMy WebLinkAbout6.5 Motion to accept proposal for the 2023 Maple-Berkshire Relief Station Rehabilitation Project Design and Construction Engineering Services in an amount not to exceed $59,400.Mr�GauC �'d'+rt;�iect
Maple-
Berkshire
Station• • Project
Design• Construction Engineering
an amount not to exceed $59,,400.
Meeting March 21, 2023 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD -
Fiscal Impact true
Dollar Amount $59,400.00
Budget Source Water and Sewer Enterprise Fund
Category CONSENT AGENDA
Type Consent
In the 2023 Community Investment Plan (CIP), there are funds available to
continue the rehabilitation of the Village's sanitary lift and relief stations. These
stations are used to provide relief to the Village -owned combined sanitary sewer
system in the event that the interceptor sewers of the Metropolitan Water
Reclamation District of Greater Chicago (MWRDGC) become surcharged during
rain events.
The Village owns and maintains eight (8) sanitary relief stations and two (2)
sewage lift stations. This project will be the ninth sanitary lift / relief station
rehabilitation project. Huntington, Cottonwood, Lincoln Street, Louis Street,
William Street, as well as both George Street North and South lift/relief station
rehabilitation projects have all been completed. Construction for the Lincoln We -
Go Relief Station will be completed this year. The Fairview Gardens Lift Station
Rehabilitation Project remains pending.
This year's target project is the Maple -Berkshire Relief Station situated near 205
East Berkshire Lane. A map is attached depicting the area.
Work will include design engineering to facilitate removal and replacement of the
1
existing submersible pumps and rails, controller, rehabilitation or replacement of
the wet well, as well as replacement of the existing check valve pit, sluice gate,
and control panel.
The Maple Berkshire relief station rehabilitation work will also include preparation
of documents and specifications necessary to competitively bid the work. On-site
supervision of the successful contractor and production of final as -built record
drawings is also included. Additionally, State and MWRDGC permitting and review
are required for relief station rehabilitation.
To design these improvements, staff require technical assistance from a qualified
civil engineering consultant. Accordingly, staff prepared a detailed request for
proposals (RFP) necessary to solicit these services. A copy of this RFP is enclosed.
Consulting engineers were asked to submit a technical proposal detailing the
firm's background, key personnel, and approach to the project. In addition, each
firm was also asked to submit a separate cost proposal indicating work effort
anticipated and a not -to -exceed fee.
The required scope of work includes preparation of plans and bid documents,
attendance at design and construction meetings, construction oversight, and
obtaining all necessary regulatory permits. RFPs were distributed to three (3)
engineering firms with expertise in the design and construction of rehabilitation to
sanitary relief stations and publicized utilizing the Villages Demandstar Website.
Four (4) technical proposals and four (4) cost proposals were received. One (1)
firm declined due to present work load and staffing. Each proposal was evaluated
based on the background of the firm, related project experience, proposed
services and scope of work, schedule work effort and proposal content. Each firm
received a point ranking (total points = 100) for each criterion. Table 1 below
summarized this analysis:
Table 1 - Technical Evaluation
Category
Max. Burns &
Ciorba IMEG
Christopher
PointsMcDonnell
Group Corp
Burke
Background
20 18
18 18
18
CXDeFlerlce LV 10 10 10 10
2
Scope
25
23
/
23
23
Burns & 251 $54,000.00
23
McDonnell
Schedule
15
12
11
10
10
Work effort
10
9
9
7
7
Content
10
9
9
9
9
Totals:
100
89
88
85
85
The highest rated firm was Burn's & McDonnell of Downers Grove, Illinois.
Burns & McDonnell's proposal provided numerous examples of successful lift and
relief station rehabilitation projects similar in scale and scope as the proposed
work. Examples cited included projects for the Village of Villa Park, Village of
Hoffman Estates, and the City of Lockport. All references checks indicated that
Burns & McDonnell performed well. A copy of Burns & McDonnell's technical
proposal is enclosed.
Burns and McDonnell designed and provided design and construction engineering
services for three (3) of the Village's previous relief station rehabilitation projects
including the George Street North and South Relief Station, Cottonwood Relief
Station, and the Lincoln We -Go Relief Station. These projects were completed
satisfactorily.
In addition, Burns & McDonnell has successfully completed several other
engineering projects for the Village over the course of the last 10 years including
the design and construction engineering for the 2020 Water Main Replacement
Project, the 2021 Sanitary Sewer Spot Repair Project, rehabilitation of both 1
million gallon water storage reservoirs at Booster Pumping Station number 5, and
design of the Emergency Water System Interconnection with the Northwest Water
Commission, the Northwest Suburban Municipal Joint Action Water Agency, and
the Village. All of their work has been satisfactory.
Each firm was asked to submit a cost proposal as well. Table 2 below summarizes
staff's analysis of costs.
KI
Cost
Firm Hours Total Cost
/
Hour
Burns & 251 $54,000.00
$215
McDonnell
KI
Ciorba 336 $55,134.00
Group
$164
Christopher 528 $84,660.00
$160
Burke
IMEG Corp. 1574 $87,770.00
$153
The lowest cost proposal was submitted by Burns & McDonnell. A copy of Burns &
McDonnell submitted cost proposal is enclosed.
It is staff's opinion that Burns & McDonnell understands the proposed project, has
prepared a thorough proposal based on extensive experience, allotted reasonable
work effort, requested a reasonable fee, and is well qualified to perform the work.
Staff recommends including a 10% contingency in the award for this proposed
contract due to the fact that time spent on construction engineering and
inspection can vary due to circumstances beyond the engineering consultant's
control. For example, contractor delays, material availability and inclement
weather are all parameters that can lengthen anticipated construction time.
Inclusion of a 10% contingency ($5,400) will increase the project award from
$54,000 to $59,400.
Alternatives
1. Accept proposal from Burns & McDonnell to provide design and construction
engineering services for the 2023 Maple/Berkshire Relief Station
Rehabilitation Project.
2. Action at the discretion of the Village Board.
Staff recommends that the Village Board accept the proposal for the 2023 Maple
Berkshire Relief Station Rehabilitation Project Design and Construction
Engineering Services as submitted by Burns & McDonnell of Downers Grove,
Illinois in an amount not to exceed $59,400.
ATTACHMENTS:
Burns & McDonnell—Maple Berkshire Relief Station Rehabilitation Project.pdf
4
Burns & McDonnell—Maple Berkshire Relief Station Rehabilitation Project—COST
PROPOSAL.pdf
Location_Map.pdf
February 24, 2023 V111111age of IM uuin't Prospect
Maple Berkshire Relief Station
Mr. Casey Botterman Rehabilitation Project
Water and Sewer Superintendent
Village of Mount Prospect
1700 W. Central Road
Mount Prospect, Illinois 60056
cbotterman@mountprospect.org
IRIE: IMARLIE IBEIRIKSIH111RIE RELIEF STATION IREHAIBIIILII'TATl101N PROJECT
Dear Mr. Botterman,
Maintaining wastewater infrastructure is an important responsibility for a public works provider such as
the Village of Mount Prospect (Village). Executing wastewater infrastructure improvements in a fiscally
responsible manner that meets the goals of the Village while considering the needs of the impacted residents
requires a strong partner with lift station experience and experience executing construction projects with the
Village.
Burns & McDonnell understands the goals for this project and is qualified to provide the design and
construction services outlined in the January 24th request for proposals. We bring the following advantages
to the Village:
IPlr vein tlr clk irecoird of dell livelriin g pir yet t the V111111age • Burns & McDonnell brings a unique
perspective given our track record of delivering successful projects to the Village. We have worked with you
for over a decade to plan, design, and construct improvements to your wastewater system. We understand
Village standard contract documents and construction details. We have provided similar scopes of work for
you on the Cottonwood, Lincoln We Go, George Street North and George Street South Sanitary Relief Station
projects. Our familiarity makes us a reliable partner.
Unique Ikin wlled e of the V111111age's ILift Stations • Burns & McDonnell has a long history supporting
the Village with design and construction improvements of the Village's lift stations and other critical
infrastructure. With our experience at the Cottonwood, Lincoln We Go, and George Street stations and
having added a new emergency generator station and providing electrical upgrades at the Village's other
relief stations, we know the issues that are most important to you, like managing cost and delivering well -
coordinated projects.
IE pelrilein e wirth De ii in aind Coinstiructlion -for the V111111age, • Our core design team has experience
successfully providing design and construction services for the Village. Most recently, Caleb Apker provided
design and construction services to the Village for the Cottonwood Relief Station project, which was
successfully started up in February of 2023, and the Lincoln/We Go Relief Station project which is awaiting
equipment deliveries to begin construction. Our project manager, Paul St. Aubyn, and QA/QC lead, Stephen
Crede, also have recent experience with similar projects and numerous projects within the Village.
Burns & McDonnell is excited to support the Village of Mount Prospect. By combining a proven leader with
our firm's experience in pump and relief station projects, we will provide a high-quality project and position
you for success. Please feel free to contact me should you require any additional information.
Sincerely,
f
IBUIRINS & M IDOININIEUL
Paul St. Aubyn
Project Manager
872-804-9958
pdst.aubyn@burnsmcd.com
IBUIRINS & M IDOININIEUL
Steve Crede
Construction Manager
630-710-8667
screde@burnsmcd.com
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 1
IFiiirim Warne // Burns & McDonnell
Address // 1431 Opus Place, Suite 400
Downers Grove, IL 60515
Contact // Paul St. Aubyn
IFlheine // 872-804-9958
IE.-imaiill // pdst.aubyn@burnsmcd.com
BURNS
N&MEDONNELL.
Coimimiftimeimt,to,the
Village of IMoui't Piroslpect
Our mission is "to make our clients successful",
and we accomplish this by developing long-term
relationships based upon mutual respect, technical
competence and responsiveness. Burns & McDonnell
is 100% employee -owned, and our clients tell us they
see our pride of ownership in our work. Over 90%
of our work is repeat business with existing clients,
which demonstrates their level of satisfaction with
our services.
Burns & McDonnell has been successfully providing
consulting, design and construction services to the
Village for over 20 years. Our proposed staff are
experienced in working with the Village on similar
projects. We keep projects on budget and on
schedule while maintaining effective communication.
We pride ourselves on being qualified and
responsive. We value our partnership and look
forward to continuing to serve the Village of Mount
Prospect.
BURNS & McDONNELL
BY THE NUMBERS
Top 100 Design Firms
Engineering News -Record Midwest (2022)
In Wastewater Treatment
Engineering News -Record Midwest (2022)
Top 500 Design Firms
Engineering News -Record (2022)
(onstruction Management -for -Fee Firms
Engineering News -Record (2022)
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 2
ORGANIZATIONAL CHART
& RESUMES OF KEY PERSONNEL
Burns & McDonnell's right -sized team intimately knows wastewater treatment and sanitary sewer systems.
By partnering with Burns & McDonnell, the Village will receive a practical design, specific to your needs, that
addresses the rehabilitation and improvement of the Maple Berkshire Relief Station.
VILLAGE OF MOUNT
PROSPECT
PROJECT IMAINA IEIR
Paull St. Aulhy in, II::'
*All team members listed are full-time employees of Burns & McDonnell
A CORE TEAM
OF WASTEWATER EXPERTS TO MEET YOUR PROJECT NEEDS
"We look forward to working with
Mount Prospect because of the existing
relationships that Burns & McDonnell has
with the Village and our desire to serve
the Village in effectively operating and
maintaining their system. This will result in a
more robust, redundant, and economically
operated system, as well as greater
confidence for the Village and their staff as
they continually seek to better serve their
residents.
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 3
9
TECHNICAL REVIEWER
Stephen Crede
DESIGN ILIEAID II ASSISTANT
PROJECT IMAINA IEIR
Caleb Ali*eir, II::'II::::
COIRIE IIINTIEGIRATIEID TIEAIM
IRIESIIIDIEINT IE IN G II IN IE IE IR STRUCTURAL EINGINEIERING
ELECTRICAL IEINOIIINIBEIRIIIN
Arnaud -Gilles Kandissounon Alex Griffin, PE, SE
Brian Graeber, PE
*All team members listed are full-time employees of Burns & McDonnell
A CORE TEAM
OF WASTEWATER EXPERTS TO MEET YOUR PROJECT NEEDS
"We look forward to working with
Mount Prospect because of the existing
relationships that Burns & McDonnell has
with the Village and our desire to serve
the Village in effectively operating and
maintaining their system. This will result in a
more robust, redundant, and economically
operated system, as well as greater
confidence for the Village and their staff as
they continually seek to better serve their
residents.
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 3
9
Resumes of Key Personnel
00�PAUL , P
Project Manager
Paul is a civil and environmental engineer,
project manager with experience in potable
water system design and planning, including water
distribution system modeling, master plans and studies,
process and facility design, water main design and
condition assessments. He also has experience designing
and planning storm and sanitary sewer collection
systems, performing sewer design, sanitary sewer system
studies, flooding evaluations and consent orders.
RELEVANT EXPERIENCE
Stelpain ILift Station Desigin // W'inder, GA // Paul is serving
as the project manager for the design of a replacement lift
station for a critical detention pond. The Burns & McDonnell
team performed a hydrologic storm evaluation, updated
and optimized the sizing of the new detention pond,
and performed hydraulic calculations. The final design
will include detention pond improvements, a composite
concrete/PVC liner pond liner, a new pre-engineered
lift station, new force main and valving, and overall site
improvements.
Fairview ILift Station condition Assessment // Moen:
Prospect, II__ // Paul served as the project manager for
this multi -discipline condition assessment of one of
the Village of Mt. Prospect's existing lift stations. The
condition assessment included review of civil, process,
mechanical, electrical, instrumentation, and structural
components of the existing lift station. The assessment
included non-destructive testing of the existing steel can
by a subconsultant and analysis of non-destructive testing
results by the Burns & McDonnell team.
Viilllla a of IM -L IProspect and INorthwest Water Cornimission
Interconnection // Mount Prospect, II_ // Paul serves as
lead civil and process engineer and associate project
manager for the design of new meter vault with pressure
reducing valves, approximately 1,500 LF of transmission
main piping, new connections to the Village's existing
ground storage tanks and pump station improvements.
Project included coordination with multiple disciplines
(electrical, mechanical, process, civil and corrosion) and
subconsultants (topographic surveying and geotechnical).
Coordination and planning with three (3) agencies
(NSMJAWA, Northwest Water Commission and the Village
of Mt. Prospect) and overseeing hydraulic evaluation of all
three (3) systems, including detailed hydraulic modeling of
two (2) systems.
PERSONNEL STATISTICS
Years of Experience • 15 Years with Firm • 1
Registrations • Professional Engineer (II...., Al)
Education • Ba'.`a, and Environmental Engineering
it
Technical Reviewer
STEPHEN CREDE
Stephen serves Burns & McDonnell as a
project manager and manages construction management
services. He focuses on water, wastewater, stormwater
and transportation projects for municipal clients. Stephen
has served as a construction manager and resident
engineer on numerous projects providing construction
inspection, layout and project oversight. In addition, he
has extensive experience in water main, storm sewer and
sanitary sewer design for land development and public
works projects, using AutoCAD software.
RELEVANT EXPERIENCE
astewateir Tireatirmnein't Il:)llairnt Consollidation //
Frankfort, It-// Burns & McDonnell is providing owner's
engineering and program management services to
the Village of Frankfort for its WWTF Consolidation
Program. Due to high capital and operating costs
required to continue operating all three WWTFs,
the Village is in the process of abandoning and
demolishing two of the WWTFs and transferring flow
to the third WWTF, which is being expanded. Stephen
is serving as Construction Manager.
George Stireet INoirttn and South Sainiitairy IPelliief Stations
IDesilgin and construction // Mount Prospect, II_ //
Resident engineer for the replacement of existing
sanitary relief stations including replacement of the
wet well, mechanical equipment, electrical gears
and site improvements. The projects were part of
a larger program that included the installation of
an emergency generator for this facility as well as
a second lift station that will be rehabilitated in the
future.
Barrington S uaire ILift Station // Hoffman Estates,
II_ // Stephen worked on the construction of the
abandonment of an existing dry pit lift station, wet
well retrofitting, installation of new submersible
sewage pumps and electrical improvements that
included an emergency generator for the three 100
horsepower pumps at the facility.
PERSONNEL STATISTICS
Years of Experience • 23 Years with Firm • 16
Registrations • N/A
Education • BS, Civil Engineering
13URNS`MSD0NNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 4 10
Resumes of Key Personnel
(6,")
CALEB y PE
Design Lead
Caleb works as a project engineer on water,
wastewater and stormwater projects. He has
played significant roles in numerous projects in his time
with Burns & McDonnell. These projects include water
main design, infrastructure studies, site development,
storm water and sanitary system assessment and design
and construction management. His experiences have
given him valuable knowledge in key aspects of his field.
His passion for learning and taking on responsibility
makes him a valuable asset to a project team.
RELEVANT EXPERIENCE
Cottonwood IRelliief station IRetnalbiilliitatiion // Mount
Prospect, II_ // Caleb served as the project engineer for
the rehabilitation of the Cottonwood Relief Station.
The project included replacement of the existing wet
well with a Xylem TOP package system, abandonment
and replacement of the existing dry well, and
replacement of the control panel. Caleb performed
construction services for the project including review
of submittals and pay applications and construction
observation. The project experienced supply chain
delays , but the station was successfully started up in
February of 2023.
ILiiin ollin/ e Go Relief Statiloin Rehabilitation // Mount
Prospect, IL// Caleb served as the project engineer for
the rehabilitation of the Cottonwood Relief Station.
The project included rehabilitation of the existing wet
well and dry well, replacement of all pumps, valves and
appurtenances, rehabilitation and replacement of the
existing junction structure including the existing sluice
gate, and replacement of the control panel. Caleb
performed design services for the project including
preparation of bidding documents, permitting,
bidding services, and coordination with vendors. The
project has been awarded and is awaiting equipment
deliveries to begin construction.
station .SIE Ground Storage // Mount Prospect, II_
// Caleb served as the project engineer for the
rehabilitation of a 1 -MG ground storage tank that
included blasting and recoating the interior, complete
beam replacement, electrical modifications, and spot -
blasting and over -coating the exterior. Caleb worked
on rehabilitation of a 1 -MG ground storage tank in the
Village of Mount Prospect.
PERSONNEL STATISTICS
Years of Experience • 7 Years with Firm • 7
Registrations • Professional i.::ngirreer (li...., MI)
Education • BS, Civil Engineering
IF)ALEX GRIFFIN, PE
Structural Engineer
Alex serves as lead structural engineer
on a variety of municipal and industrial
water and wastewater projects. His experience includes
design and analysis of above ground and below ground
concrete water retaining structures, water intake
structures, concrete and masonry buildings, pre-
engineered metal buildings and associated foundations,
and steel and aluminum structures in the municipal and
industrial markets. He has designed multiple buildings
and other structures incorporating seismic fluid
pressures and seismic lateral earth pressures.
RELEVANT EXPERIENCE
Duckett Cireelk Wastewater Improvements // O'Fallon,
MO // Alex served as the Structural Engineer. Burns
& McDonnell developed a preliminary engineering
report for the Duckett Creek Sanitary District for
improvements at their Treatment Plant No. 1 (TP1) and
Treatment Plant No. 2 (TP2) facilities. The preliminary
engineering report included planning for upgraded
headworks, liquid stream treatment, disinfection, and
solids handling. Planning included forecasting nutrient
removal requirements, recommendations for process
upgrades and associated capital budgets.
IFireelbunirg WastewateirTireatiment IPllain't & Collection
Systeirnn Improvements // Freeburg, II_ // Alex was the
Lead Structural Engineer responsible for the design
of the facility improvements including two masonry
buildings, a pre-engineered metal building, three 45'
diameter and two 85' diameter reinforced concrete
tanks and one rectangular reinforced concrete
tank. Design included consideration of seismic
fluid pressures, seismic lateral earth pressures, and
additional seismic detailing components for seismic
design category D.
Tireint un Wastewater Treatirneint IPlaint Ilimpir veirmneirnts
// Trenton, MO // Alex served as the Lead Structural
Engineer for this $5.5 million project. Alex worked
on the water treatment plant improvements at
the Wastewater Treatment Plant, designed several
monorails, metal building foundation, 70 ft x 30 ft
concrete chlorine contact chamber, a 20 ft deep pump
station wet well as well as a two story reinforced
concrete and masonry headworks building.
PERSONNEL STATISTICS
Years of Experience • 8 `(ears with Firm • 8
Regis'tra'tions • Prof Engineer (µ i...., IN, KS, MI„
MO, OP1); `:structural Engineer
Education • MS, Civil [::::ngineenng
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 5
11
Resumes of Key Personnel
BRIAN GRAEBER, Ps
Electrical Engineer
�j
Brian has completed multiple electrical
and I&C projects across various industries. His broad
knowledge base allows him to take on complex
projects and provides valuable experience to any team.
Notable design experience includes industrial low and
medium voltage distribution systems, WTP/WWTP
instrumentation and control, control schemes for large
stormwater projects and power system studies. Brian
has been dedicated to the municipal water treatment
industry for nearly 10 years.
RELEVANT EXPERIENCE
Republic Wastewater WW'TIP IExp«ainisiioirn // Republic,
MO // Brian was the Lead Electrical Engineer for
the expansion of the existing 3.2 MGD wastewater
treatment plant to a capacity of over 6.7 MGD. The
electrical scope of this project requires a similar
overhaul of the electrical and SCADA system. Power
requirement growth and plant layout requires a
medium voltage distribution system. Power is
delivered across the site at 12470 V stepped down
to 480 VAC at five locations corresponding the large
electrical loads. The new SCADA system will consist
of a fiber optic network connecting each building.
Project design and construction will be performed in
two stages, requiring additional up front design.
Progressive IDesii in.-Bulill l ell't IFiillteir IPiress
Ilimpir veimenrots // West Carrolton, OH // Served as
project engineer for process equipment replacement
associated with a belt filter press. Design included new
digested sludge pumps, VFDs, MCC's, belt filter press,
sludge conveyor system, and polymer feed units.
Improvements were completed under the progressive
design -build model.
Wet Weatlhneir Equalization and Scireeirniiirng Upgrades
Elyria, OH // Served as project engineer for process
and civil design. Design included new catenary fine
screens, support building, influent and effluent sewers,
three junction structures, dewatering pumping station,
and two 2.5 MG equalization tanks. The project design
was part of long term control plan compliance and
maximizing treatment through the plant. Served as
lead civil design engineer on new LEED-certified
support building that included an extensive green roof
system for improved storm water management.
PERSONNEL STATISTICS
Years of Experience • 16 Years with Firm • 13
Registrations • V=arofe;:sir.7m l Engineer (MI)
Education • MS, Electrical Engineering
Arnaud -Gilles
Kandissounon
F� Resident Engineer
Arnaud's experience includes water/wastewater
engineering, water quality modeling, stormwater
management, water collection and drainage systems,
sedimentation engineering, risk assessment, and
floodplain mapping. In addition, he has extensive
experience with hydro -systems modeling software,
including HEC -HMS, HEC -RAS, HEC-GeoRAS, Flood
Modeler, EPA-SWMM, and ArcGIS, and substantial
knowledge of CADD programs such as AutoCAD, Civil
3-D, and Revit.
RELEVANT EXPERIENCE
Airnciillllairy Sewer Program // Chicago, I I_ // Arnaud
served as the resident engineer on the City's Ancillary
Sewer Construction Program. Burns & McDonnell is
residing as the program manager for this citywide
sewer infrastructure program. The program consists
of sewer improvements across three construction
contracts in Chicago which covering the North,
Central, and South regions of the city. The work
includes replacing existing sewer pipe and structures
with larger ones to increase capacity and replace the
City's aging infrastructure. This includes extensive
coordination with City in-house sewer crews,
communication with underground utilities and CTA
transit routes. Each location is a separate work order
project that requires all aspects of sewer upgrades
that include all the restoration items such as paving,
landscaping, and water main reroute.
ILoird Stireet 18asliin CSS // Elgin, II_ // Arnaud served
as the resident engineer. The project consists of the
design and construction of approximately 17,000 LF
of storm sewer in the Lord Street neighborhood. The
proposed storm sewer will be constructed as part of a
combined sewer separation project.
PERSONNEL STATISTICS
Years of Experience • 5 Years with Firm • 1
Regis'tra'tions • Engineer in 'I raining
Education • M..,;, Civil Engineering
13URNS`MSD0NNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 6
12
RELATED EXPERIENCE
IN THE PAST FIVE YEARS
The Village of Mount Prospect's separate sanitary
sewer system includes submersible and flooded
suction sanitary sewer lift stations that ultimately
discharge into MWRDGC interceptors. While the
Village had diligently maintained these stations;
significant rehabilitation of these stations had not
been performed since the stations were installed
approximately 50 years ago.
The Village contracted Burns & McDonnell to perform
a detailed condition assessment of three lift stations
including the Fairview Lift Station, Cottonwood Lift
Station and the Huntington Lift Station. Burns &
McDonnell completed a detailed condition assessment
that included the following:
UtilityService: A review of the existing utility service
was completed with an emphasis on transformer age/
condition and redundancy
-lectrical: Assessment of electrical components,
instrumentation/controls and SCADA
l4echanical: Assessment of mechanical components
including pumps, pipes and valves
Relevancy
This project involved the condition
assessment o it stations within the
Village similar to the Maple Berkshire
Relief Station.
Hydraulic capacity was assessed and draw down
testing performed. A condition assessment report
was prepared and submitted to the Village. Based
on the assessment the City decided to abandon the
dry pits and convert all three of the lift stations into
submersible stations. The Village also decided to
install emergency back-up generators at each station.
Burns & McDonnell provided design, bidding and
construction phase services for the procurement and
installation of emergency generators at each station.
Burns & McDonnell is currently providing design phase
services for the conversion of the Cottonwood Lift
Station. We have also been contracted to provide bid
phase and construction services. Project is on schedule
and on budget.
Structural: Assessment of structural condition of dry
well and wet well. Stations were can type prefabricated
steel stations with concrete wet wells.
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 7 13
Related Experience
Like many communities nationwide, the City of
Shreveport, Louisiana, has a legacy network of
sanitary sewer infrastructure that can sometimes
overflow and release dry and wet weather flows
into surrounding areas and waterways. Facing an
imminent 2026 deadline to comply with a federal
consent decree to eliminate these overflows and
program costs which have increased significantly
during early implementation years, the City of
Shreveport, Louisiana, has turned to Burns &
McDonnell in 2019 to assist in recalibrating its
comprehensive capital program.
In 2020, Burns & McDonnell and its WBE/MBE
partners were requested to perform a comprehensive
evaluation of the City's sanitary wastewater lifts
stations. The City currently has 110 sanitary lift stations
ranging in capacity from several hundred gallons per
minute to over 40 million gallons per day.
Approximately twenty (20) of these lift stations
were being bypassed using temporary bypass
systems because the stations were not functioning
due to electrical, mechanical and/or structural
failures. The first task that Burns & McDonnell
undertook was to prioritize getting stations that
were on bypass rehabilitated to a sufficient level to
remove the temporary bypass systems. Detailed
inspections of these lift stations were performed
within approximately two weeks of authorization
by mechanical, electrical, instrumentation and
controls, and civil/structural personnel experienced
in trouble shooting lift station operation, design and
construction. This has been successfully completed
on approximately half the stations to date with the
rehabilitation of the remaining stations either being
under design or in construction.
Relevancy
This project, f ke yimiir , included
design and re a . i station o
r i,rltaf..Ve lift station.s,.
In addition to rapidly responding to restore lift
stations being bypassed, the Burns & McDonnell team
completed inspections of the remaining stations
to assess their overall operation condition. Each
station was reviewed for electrical, instrumentation
and controls, mechanical, structural and general site
condition. Permanent bypass connections were also
evaluated as well as force mains and air/vacuum
release valves. Draw down tests were performed on
over 60 stations to assess hydraulic capacity.
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 6
14
Related Experience
Burns & McDonnell provided design and construction
services for the Village of Mount Prospect for the
Cottonwood Relief Station Rehabilitation project. The
Village of Mount Prospect's sanitary system discharges
to the Metropolitan Water Reclamation District's
(MWRD) interceptors. During high flow events, sewer
backups were occurring in certain areas. The Village's
relief stations were installed to manage high flow
events and convey wastewater that was previously
backing up the system toward the MWRD interceptors,
and in some case provide temporary storage.
This project involved rehabilitation of the Cottonwood
Relief Station. The scope included replacement of the
existing wet well, dry well, and electrical equipment
including control panel and wiring. Burns & McDonnell
worked with Xylem to provide the Village with a
pre-packaged wet well system and lift station that
uses equipment that is common to the Village. Burns
& McDonnell coordinated with the MWRD to obtain
permits to perform the rehabilitation. Design and
construction services were provided by Burns &
McDonnell.
The project was completed in February of 2023.
The Cottonwood Relief Station has been upgraded
to modern standards and the equipment is now
consistent with what the Village implements.
Relevancy
Assistant project manager; Caleb
Apker, worked closely wait yctir
Learn on this project. He has; a strop
tinderstandingi of yow team and
s;ys
tems°m
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 9 15
Related Experience
Burns & McDonnell provided design and construction
services for the Village of Mount Prospect for the
Cottonwood Relief Station Rehabilitation project. The
Village of Mount Prospect's sanitary system discharg-
es to the Metropolitan Water Reclamation District's
(MWRD) interceptors. During high flow events, sewer
backups were occurring in certain areas. The Village's
relief stations were installed to manage high flow
events and convey wastewater that was previously
backing up the system toward the MWRD interceptors,
and in some case provide temporary storage.
This project involved rehabilitation of the Lincoln/We
Go Relief Station. The scope included rehabilitation
of the existing wet well, dry well, and junction struc-
ture including replacement of all pumps, valves, sluice
gate, and electrical equipment including control panel
and wiring. Burns & McDonnell worked with Xylem to
provide the Village with lift station equipment that is
common to the Village. Burns & McDonnell coordinat-
ed with the MWRD to obtain permits to perform the
rehabilitation. The project included design and con-
struction services by Burns & McDonnell.
The design phase of the project was completed in
2022. Construction is set to begin and be completed
in 2023 pending equipment deliveries.
Relevancy
As,i tant pr(.'iect manager; Caleb
p er„ worki.,fY closely with your team
on this project. hh.; rojc..�ct has many
slrn arith...s to ymir fdti.iretefief ,station
project.
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 10 16
PROCESS TO ACCOMPLISH
REQUIRED PROJECT TASKS
IBACIKGIROUINID
Based upon our review of the January 24, 2023
Request for Proposals (RFP), it is Burns & McDonnell's
understanding that the Village of Mount Prospect
(Village) wishes to engage the services of a professional
engineering consultant to provide design and
construction engineering services for the Maple Berkshire
Relief Station Design and Construction Inspection Project
(project).
The existing relief station includes a pre -cast concrete
wet well with two submersible pumps on slide rails, a
gate structure, valve pit, control panel, SCADA, automatic
transfer switch and an emergency back-up generator. This
relief station provides service to more than 60 single-
family homes within the Village.
We understand the Village desires to replace the
existing pumps, controllers, electrical and control wiring,
rehabilitate or replace the wet well with a Xylem TOP
package system, install a check valve pit, and replace the
existing sluice gate and control panel.
The services required for the project will include the
preparation of bid documents, permitting, bid phase
services and construction management and inspection for
the Village -owned relief station located along Berkshire
Lane.
IP IR J IE 'T A IP IP IR A IH
Burns & McDonnell's approach is to provide design and
construction engineering services required to deliver an
efficient, quality project to the Village while minimizing
the impact on all stakeholders.
We intend to accomplish this through proactive project
management and coordination with the Village.
Our proposed project manager, Paul St. Aubyn, has
managed numerous Village projects, including the
Northwest Water Commission Interconnection, Fairview
Lift Station Condition Assessment and Oakton Water
Service Area projects. Our proposed lead engineer,
Caleb Apker, has worked on the previous two lift station
rehabilitation projects the Village has performed as well
as numerous other Village projects on both design and
construction elements.
We will confirm the Village's objectives can be met and
that project schedules are realistic. We will work with
the Village to develop an efficient plan for completing
the project on budget and on schedule while minimizing
impacts to the public. Clear, concise communication
with project stakeholders will be critical to the public
and Village's perception of the project. Some key
considerations are presented in the following paragraphs.
Project Management
We intend to deliver this project by developing an
efficient plan to complete the project, proactively
managing the project and coordinating with the Village to
confirm the project objectives will be met, and minimizing
project costs. Clear, concise communication is our way
to deliver the project on budget and schedule while
minimizing public impacts.
Project Kickoff Meeting
It will be very important to have a detailed project
kickoff meeting prior to initiating any project work. The
purpose of the kickoff meeting will be to establish lines of
communication, review the project scope, document that
the Village's objectives have been identified and discuss
the critical path to meeting those objectives. Burns &
McDonnell will review existing project documents, prepare
a formal request for information (RFI) for any missing
information, and review permitting requirements prior to
the meeting.
BURNS`MEDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 11
17
Regulatory Agencies & Permitting
Based on our review of the RFP, Burns & McDonnell
anticipates that permits will be required from the
Metropolitan Reclamation District of Greater Chicago
(MWRD) and the Illinois Environmental Protection
Agency (TEPA). Our project team has experience
coordinating with both IEPA and MWRD in general and
specifically on projects for the Village. We anticipate that
permit acquisition will be a key component in meeting
the Village's schedule. Upon receipt of the notice to
proceed, we will make this a top priority. Consideration
will need to be given to pump sizing to maintain the
current pumping capacity of the station and satisfy
MWRD permitted pumping capacity.
Environmental Impact/Clean Construction Demolition
Debris (CCDD) I Based on the proposed work and the
location of the relief station, Burns & McDonnell does
not anticipate any soil contamination being present
at this location. We have not included any hours for
preparing a preliminary site investigation or preliminary
environmental site assessment. However, there is likely to
be some excavation work that has to be performed, and
the spoils will need to be removed from the project site.
For the contractor to properly dispose of this material, it
will have to be tested for pH. Historically, the Village has
performed these tests in-house to reduce project costs.
We have not included any effort in our proposal for the
pH testing. Burns & McDonnell will complete the LPC -662
form for the Village's signature as the waste generator.
Should any environmental issues be encountered
during construction, Burns & McDonnell has over 50
environmental staff in our Downers Grove office to assist
the Village.
Residential Project Location
Considerations should be made for performing work
on the lift station given its residential location. Early
communication with the impacted residents is beneficial
for facilitating residents' cooperation and understanding
of potential impacts. Care should be taken during
the design and construction services phases to keep
the impacted residents needs in mind, and convey
to the contractor any impacts they may have. Mount
Prospect has won numerous Tree City USA awards, and
Burns & McDonnell is aware of the Village's desire and
preferred methods for maintaining healthy trees during
construction projects.
Preconstruaation Photographs
Prior to the commencement of construction operations,
the existing conditions at the project site should be
documented via photographs. Properly documented
existing conditions will assist in mitigating potential
construction -related issues between the contractor, the
Village, and the public both during and after construction.
I IESIIOIN ENGINEERING & 11311113 11HASIE SIEI VII IES
Task I Project Coordination
Kickoff Meeting I Coordinate and conduct a project
kickoff meeting to introduce key project team members,
review the scope of work, Village budget, objectives,
information and coordination that will be required.
Project Management I Complete project management
and administrative tasks.
Design Review Meeting I Coordinate and conduct one
project status meeting with the Village to review the
preliminary plans and specifications.
Task 2: Preliminary Design
Existing Date Review I Request and review existing data
pertinent to the project. This is anticipated to include
as -built drawings provided by the Village for the Maple
Berkshire Relief Station.
Field Investigation I Review Village -provided as -built
drawings against the actual conditions in the field to
identify any possible conflicts between the two that
might impact the design.
Utility Coordination I Burns & McDonnell will contact
J.U.L.I.E. and request maps of all existing utilities located
in the vicinity of the project site.
Preliminary Plans and Specifications I Burns &
McDonnell will utilize the information collected in this
task to develop preliminary construction drawings
and preliminary specifications. We will use the Village
provided as -built drawings as the base files for the
proposed improvements. No topographic survey will be
collected.
Task 3. Permitting Support
Burns & McDonnell will assist the Village preparing permit
applications as necessary for the IEPA and MWRDGC.
Permit applications will be submitted with the preliminary
plans and specifications in Task 2. Permit application fees
are not included in this proposal.
Task . Final Design
Construction Bid Documents I Prepare final construction
bid documents considering any comments from the
Village as a part of the preliminary design review meeting.
These documents will be developed considering the
Village's procurement requirements, general conditions,
bid documents, insurance requirements, and performance
and payment bonds.
Quality Assurance I Burns & McDonnell will implement
its internal Quality Assurance program for this project.
A detailed technical review will be performed by
independent senior Burns & McDonnell staff and not
members of the project team.
BURNS`MEDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 12 18
Task 5.- `ngineer"s Opinion of Probable
Construction Cost
Burns & McDonnell will submit an Engineer's Opinion
of Probable Construction Cost at both the preliminary
and final design stages. The cost will be submitted in a
format acceptable to the Village that is determined as a
part of Task 1.
task ` Bid Phase Support
Provide Bid Documents I Electronic copies of the final
issued for bid documents will be made available to
prospective bidders in PDF format. The Village will post
the bid documents on the Village's website and online
bid service.
Pre -Bid Meeting I Burns & McDonnell will coordinate and
conduct one pre-bid meeting.
Bidding Assistance I Burns & McDonnell will review
bidder questions and requests for clarification, respond
to questions in writing and prepare/issue addenda as
necessary.
Bid Review and Recommendation I Burns & McDonnell
will review and evaluate bids for completeness, develop
and review the bid tabulation, verify contractor
representations, check references and make a written
recommendation for contract award.
Construction Contract I Burns & McDonnell will assemble
the construction contract documents for execution of the
awarded contract.
INS'TIRU'TIIOIN IMINIEIMIEINT & IIINSIPIETIIIN
SIEIRVI IES
Task i.' Project Coordination
Preconstruction Meeting I Burns & McDonnell will
coordinate, attend and conduct one preconstruction
meeting with representatives of the Village, contractor,
utilities and other interested parties affected by the
proposed construction. This will include preparation of
meeting agenda and meeting minutes.
Project Management I Complete project management
and administrative tasks.
asir : resident Engineering & inspection
Preconstruction Photographs I Prior to the start of
construction, Burns & McDonnell will take photographs
of the targeted work zone and surrounding area to
document existing conditions.
Submittal Review I Review contractor's schedule
of values, work schedule, shop drawings and other
equipment/material submittals as may be required by the
contract documents.
Project Administration I Assist the Village in preparation
of any necessary change orders and/or field directives.
Process monthly applications for payment submitted
by the contractor and forward to the Village with
recommendation for approval and payment. Assist the
Village with the resolution of inquiries, complaints or
concerns raised by stakeholders.
Resident Engineering I Provide a Resident Project
Representative (RPR) for part-time observation of the
work during the construction period to observe and
record construction progress under the general guidance
of the Engineer. Based on on-site observation, the
Engineer will keep the Village informed of the progress
of the work, shall endeavor to notify the Village if the
there are any defects and deficiencies in the Contractor's
work, and will recommend, as necessary, disapproval or
rejection of work as failing to conform to the contract
documents. Other tasks include:
Prepare written inspection reports when on-site I
Reports are to be delivered to the Village in an electronic
format. Digital photographs documenting work tasks in
progress as well as any potential problems or unusual
conditions shall also be included with each report.
Complete site visits to inspect the Contractor's work and
confirm it complies with the specifications.
Task . Project Closeout
Punch List I Perform a field observation of all completed
work before a final application for payment is processed
for the Contractor. Prepare punch list, and complete a
field visit to confirm items have been addressed.
Conforming to Construction Documents I Revise
the original plans in accordance with construction
observation records of the Resident Engineer, Inspectors
and Contractor, and supply the Village with one set of as -
built drawings in a suitable electronic format.
BURNS`MgDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 13 19
PROJECT
SCHEDULE
PROPOSED PROJECT TASKS
Submit Proposals (2/24/2023)
Selection (03/2023)
Project Award (3/21/2023)
Kick -Off Meeting (3/27/2023)
Preliminary Design (04/2023)
Submit Preliminary Design Package
to Village (4/24/2023)
Permitting (04/05/2023)
Bidding Period (05/06/2023)
Bid Opening (06/12/2023)
Bid Award Recommendation
(06/20/2023)
Construction (07-12/2023)
Substantial Completion (12/2023)
Post Project Review (12/2023)
20
PRESENT
WORKLOAD
LICENSES
Burns & McDonnell possess all necessary federal, state, and local licenses as are required by law, and will furnish
satisfactory proof to the Village upon request that the licenses are in effect during the entire period of the Contract.
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 15
21
Arnaud -Gilles
NSMJAWA
1-90 Cathodic Protection
Construction
400k
5 months
50
Kandissounon
City of Chicago
Ancillary Sewer Program
Construction
2M
12 months
Arnaud -Gilles
50
Kandissounon
GLWA
Southwest WTP SCADA
Design -Build
7.5M
10 months
Brian Graeber
40
Replacement
GLWA
CSO SCADA Replacement
Design -Build
7.5M
14 months
Brian Graeber
45
Confidential
Collection Pit Replacement
Study
300k
3 months
Alex Griffin
25
Confidential
Stormwater Pump Station
Design
ISOk
4 months
Alex Griffin
25
Confidential
WWTP Anaerobic
Study
250k
3 months
Alex Griffin
25
Expansion
Confidential
Collection Pit Replacement
Study
300k
3 months
Caleb Apker
25
Confidential
Stormwater Pump Station
Design
150k
4 months
Caleb Apker
25
Confidential
WWTP Anaerobic
Study
250k
3 months
Caleb Apker
15
Expansion
Confidential
UFO New Boiler
Design
300k
1 month
Caleb Apker
10
Replacement
Village of
Lincoln/We Go Lift Station
Construction
$525K
3 months
Caleb Apker
10
Mount Prospect
Village of
Cottonwood Lift Station
Construction
375k
1 month
Caleb Apker
2
Mount Prospect
City of Joliet
Alternative Water Source
Program
500k
1 year
Paul St. Aubyn
15
Program
City of
Consent Degree Sewer
Program
1M
1 year
Paul St. Aubyn
15
Shreveport
Program
Confidential
Collection Pit Replacement
Study
300k
3 months
Paul St. Aubyn
10
Confidential
Stormwater Pump Station
Design
150k
4 months
Paul St. Aubyn
10
NSMJAWA
1-90 Cathodic Protection
Construction
400K
5 months
Paul St. Aubyn
5
GLWA
Southwest WTP SCADA
Design -Build
7.5M
10 months
Stephen Crede
5
Replacement
GLWA
CSO SCADA Replacement
Design -Build
7.5M
14 months
Stephen Crede
10
Confidential
Collection Pit Replacement
Study
300k
3 months
Stephen Crede
10
Confidential
WWTP Anaerobic
Study
250k
3 months
Stephen Crede
20
Expansion
City of Elgin
Bar Screen #2
Construction
50k
8 months
Stephen Crede
5
Replacement
LICENSES
Burns & McDonnell possess all necessary federal, state, and local licenses as are required by law, and will furnish
satisfactory proof to the Village upon request that the licenses are in effect during the entire period of the Contract.
BURNS`MSDONNELL. MAPLE BERKSHIRE RELIEF STATION REHABILITATION I PAGE 15
21
BURNS `M&DONNELL.
Burns & McDonnell
1431 Opus Place, Suite 400
Downers Grove, IL 60515
22
Village of Mount Prospect
Maple Berkshire Relief Station Rehabilitation
Estimated Fees for Engineering and Construction Services
February 24, 2023
Task Description
Project Project
Manager Associate Associate Manager
(17)' : (116) (15) (14)'
Senior
Engineer
(13)
Senior Staff Staff Assistant Assistant
Engineer Engineer Engineer Engineer Engineer Drafter
(12)' (11) (10) (9) (8):. (7)':.
Admin. Subcontractor
Expenses
(6)
Technology :
:charge,
Task
Total,
Design En ineerin
& Bid Phase Services
Task 1 - Project Coordination
$ 4,962
Kickoff Meeting
2
2
$
100
$ 40
$ 1,078
Project Management & Administration
15
$ 149
$ 3,884
Task 2 - Preliminary Design
$ 13,128
Existing Data Review
2
2
2
$ 60
$ 1,254
Field Investigation
4
4
$
100
$ 80
$ 1,600
Utility Coordination
1
4
$ 50
$ 810
Preliminary Plans and Specifications
2
12
10
25
$ 488
$ 9,465
Task 3 - Permitting Support
$ 2,339
IEPA
1
4
$
100
$ 50
$ 910
MWRDGC
2
6
$
100
$ 80
$ 1,430
Task 4 - Final Design
I $ 7,780
Final Plans and Specifications
12
10
10
$
30
$ 318
$ 6,802
Quality Review
2
2
$ 40
$ 978
Task 5 - EOPCC
$ 3,455
Preliminary
2
4
2
$ 80
$ 1,728
Final
2
4
2
$ 80
$ 1,728
Task 6 - Bid Phase Support
$ 2,767
Pre -Bid Meeting
2
2
$ 40
$ 978
Bid Assistance
2
$ 20
$ 290
Bid Opening
2
2
Is 40
$ 750
Bid Review & Recommendation
1 2
1
2
1
Is 40
$ 750
Construction Manage ent & Inspection Services
Task 1 - Project Coordination
$ 1,490
Pre -Construction Meeting
2
2
$
100
$ 40
$ 972
Project Management & Administration
2
$ 20
$ 518
Task 2 - Resident Engineering &
$ 15,079
Pre -Construction Photographs
2
$
100
$ 20
$ 512
Submittal Review/ RFI Response
10
8
$
50
$ 179
$ 4,409
Resident Engineering / Inspection
4
40
$
1,000
$ 438
$ 10,158
Task 3 - Project Closeout
$ 3,002
Punch List
2
8
$ 100
$ 2,108
Conforming to Construction Documents
2
3
$ 50
$ 895
Total hours 0 0 0 29 36 66 52 0 0 68 0 0
Hourly Billing Rate 257 253 251 249 242 220 196 181 158 135 99 84
Subtotals $0 $0 $0 $7,221 $8,712 $14,520 $10,192 $0 $0 $9,180 $0 $0 $ 1,680 $ 1,652
BMR 23-3
Design Engineering & Bid
Phase Services
Hours 166
Fee $ 34,430
Construction Management &
Inspection Services
Hours 85
Fee $ 19,570
Project Totals
Total Hours 251
Total Fee $ 54,000
BURNS -DONNELL-
24
BURNS `M&DONNELL.
Burns & McDonnell
1431 Opus Place, Suite 400
Downers Grove, IL 60515
25
XIA/ Vi//age of Mount Prospect GIS
1
18S4
1_
1 MV''FD 2 'IV
ontro nel
2
9
W
laS44
21
W lSS45
SZ2
1:564
This map is a user generated static output from an Internet mapping sit
is for reference only. Data layers that appear on this map may or may r
1984_Web—Mercator _Auxiliary _Sphere accurate, current, or otherwise rel
lage of Mount Prospect, IL THIS MAP IS NOT TO BE USED FOR NAVIGA-
Legend
.imp Station
Notes
This map was automatically generated
using Geocortex Essentials
12/21/2022
26