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Home My WebLink About3.1 Minutes 03/07/23Village of Mount Prospect Regular Meeting of the Village Board Tuesday, March 7, 2023 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:04 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee Colleen Saccotelli and Trustee Michael Zadel Absent: Trustee Agostino Filippone a. Pledge - Pledge of Allegiance led by Mayor Hoefert b. Invocation - Trustee Rogers provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the regular Meeting of the Village Board - February 21, 2023 Motion by Richard Rogers, second by Terri Gens to approve the meeting minutes of February 21, 2023: Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Absent: Agostino Filippone Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: Women's History Month - March 2023 Mayor Hoefert read aloud the proclamation recognizing March as Women's History Month. Emily Dattilo, Director of the Mount Prospect Historical Society accepted the proclamation. 4.2 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. Members of the Caputo family were present to answer questions from the Board regarding their request for a Class "P-2" liquor license. The Board welcomed Caputo's Fresh Market to Mount Prospect, noting the community has long anticipated a grocer in the downtown district. The Board, echoing the sentiments of the community, are anxiously waiting the market's opening day. In response to a prompt from Trustee Saccotelli, the Caputo family briefly described their business model and described the market as a unique, boutique -style grocer offering fresh, locally sourced produce, prepared meals made with fresh ingredients, along with packaged beer, liquor and wine. 2 The liquor license that is being sought allows the market to feature a beverage bar for patrons wishing to enjoy alcoholic beverages on-site. In response to a question from the Board, Mr. Capouto stated the market is expected to open shortly after Easter. Motion by Michael Zadel, second by Terri Gens to waive the rule requiring two readings of an ordinance: Yea: Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Absent: Agostino Filippone Resolution: Motion Passed Motion by Michael Zadel, second by Richard Rogers to approve the subject ordinance: Yea: Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Absent: Agostino Filippone Final Resolution: Motion Passed Ordinance No. 6668 S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Tiffany Yip -Melamed, from State Representative Mary Beth Canty's office (54th District), introduced herself to the Board and audience. 6. CONSENT AGENDA 6.1 List of Bills - February 15, 2023 to February 28, 2023 - $2,011,576.01 6.2 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE-YEAR CONTRACTUAL PROGRAM for the purpose of procuring and planting parkway trees. Resolution No. 2-23 6.3 Motion to accept the proposal for 2022 Cured -In -Place Pipe Sewer Lining project construction observation submitted by Baxter & Woodman Consulting Engineers of Crystal Lake, Illinois in an amount not to exceed $76,157.40. VBA 11-23 6.4 Motion to accept the Municipal Partnering Initiative (MPI) bid results for Concrete Flatwork in an amount not to exceed $155,000. VBA 12-23 6.5 A Resolution for Improvement by Municipality under the Illinois Highway Code in the amount of $903,349.11 for the 2023 Street Resurfacing Program (Motor Fuel Tax funds), and Resolution No. 3-23 A Resolution for Improvement by Municipality under the Illinois Highway Code in the amount of $1,196,650.89 for the 2023 Street Resurfacing Program (Rebuild Illinois funds) Resolution No. 4-23 6.6 Motion to authorize the Village Manager to execute a settlement agreement in the case of Edwards v. Village of Mount Prospect et al pursuant to litigation mediation. VBA 13-23 7. OLD BUSINESS None S. NEW BUSINESS None 3 9. VILLAGE MANAGER'S REPORT 9.1 Motion to accept the lowest cost, responsive bid for the 2023 Water Main Replacement Project in an amount not to exceed $4,550,131.08. Director of Public Works Sean Dorsey provided background information, bid results and staff recommendation on the 2023 Water Main Replacement Project. Mr. Dorsey stated this year's project includes the replacement of 12,211 feet of existing 6" water main. The locations include Emmerson, Debbie, Jerry, Lancaster Avenue from Lonnquist Boulevard to Golf Road, Elm Street from Highland Avenue to Thayer Street, School Street from Gregory Street to Central Road and Owen Street from Gregory Street to Central Road. Mr. Dorsey stated the project also includes 37 new fire hydrants, 2,697 water service reconnections, abandonment of exiting 6" water main and surface restoration. Mr. Dorsey stated bids were received from six firms. Gerardi Sewer and Water Co. of Addison, Illinois submitted the lowest cost, responsive bid. Gerardi's qualifications and references were checked by staff and were found to be satisfactory. Staff requested a 10% contingency to address unforeseen issues. Mr. Dorsey stated staff recommends acceptance of the bid for the 2023 Water Main Replacements Project in an amount not to exceed $4,550,131.08 There was no discussion. Motion by John Matuszak, second by Michael Zadel to accept the lowest cost, responsive bid for the 2023 Water Main Replacement Project in an amount not to exceed $4,550,131.08. Yea: Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: Absent Absent: Agostino Filippone Final Resolution: Motion Passed VBA 14-23 9.2 Motion to accept the lowest cost, responsive bid for the 2023 Cured -In -Place -Pipe (CIPP) Sewer Lining Project in an amount not to exceed $1,700,000. Mr. Dorsey presented background information, bid results and staff recommendation for the 2023 Cured -in -Place Sewer Lining project. Mr. Dorsey provided a brief background of this annual project that requires rehabilitating existing sewer main segments by inserting a cured -in-place liner inside a host pipe segment. The scope of work for the 2023 project year includes 52 pipe segments totaling 14,644 lineal feet of combined and separate sanitary sewer rated as category 3 and category 2. Mr. Dorsey noted category 4 pipe segments were all rehabilitated in 2021 and category 5 were completed in 2018. The pipe diameter for this year ranges from 8" to 42". The 2023 project included 4,391 lineal feet of combined sewer main rated as category 3 and 6,591 lineal feet of category 2 -combined sewer main. The 2023 project also includes an additional 3,662 lineal feet of separate sanitary sewer to be lined. Mr. Dorsey stated the Village typically participates in this bid through the Municipal Partnering Initiative; a collective of Cook, Lake and DuPage County Municipalities that leverage bulk purchasing and workload sharing to reduce costs. Mr. Dorsey stated the Village of Mount Prospect usually comprises 25%-45% of the total bid. Staff consulted with Baxter & Woodman 4 about separating from the joint partnering initiative in hopes to receive better pricing as a single bid. Baxter & Woodman agreed that separating from the joint bid would benefit the Village due to the unknowns of the other municipalities' projects. Six contractors submitted bids for this project. The lowest cost, responsive bid was summitted by Hoerr Construction. Hoer Construction has completed several past cured -in-place projects in the Village and staff found their work to be exceptional. Mr. Dorsey answered questions from the Board: • The Village's decision to opt -out of the joint partnering initiative this year does not prohibit participation in the future • This process also seals any cracks or gaps found in the pipes. No further discussion. Motion by Michael Zadel, second by John Matuszak to accept the bid for the 2023 Cured -In -Place Pipe Sewer Lining Project in an amount not to exceed $4,550,131.08 Yea: Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Absent: Agostino Filippone Final Resolution: Motion Passed VBA 15-23 9.3 Motion to accept lowest cost, responsive bid for the 2023 Street Resurfacing Program in an amount not to exceed $5,729,487.94. Mr. Dorsey presented background information, bid results and staff recommendation. Mr. Dorsey stated the purpose of this project is to maintain all Village streets on an average of 20 -year service life cycle. This year's project includes 9 miles of streets; 2.46 miles will involve resurfacing the 2022 and 2023 Water Main Replacement streets. Mr. Dorsey stated in the past, water main replacement projects included the asphalt street resurfacing as part of the contract. To reduce the asphalt cost and allow additional water main to be replaced, Village staff included the street resurfacing portion in this bid. Two bids were received for this project. Arrow Road Construction Company submitted the lowest cost responsive bid. Arrow Road Construction has completed street improvement and street resurfacing projects for the Village in the past and their work has been satisfactory. Staff contacted the three contractors who picked up bid documents but did not submit. Mr. Dorsey stated busy workloads, scheduling and high trucking costs were cited as the reasons. Mr. Dorsey stated staff recommends approval of the subject bid to Arrow Road Construction in an amount not to exceed $5,729,487.94. No discussion. Motion by Michael Zadel, second by Colleen Saccotelli to accept the bid for the 2023 Street Resurfacing Program in an amount not to exceed $5,729,487.94 Yea: Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Absent: Agostino Filippone Final Resolution: Motion Passed VBA 16-23 9.4 As submitted No additional report 5 Mayor Hoefert thanked Alex Bertolucci (Assistant to the Village Manager) for his role as acting Village Manager in Michael Cassady's absence this week. 10. ANY OTHER BUSINESS Trustee Saccotelli announced she will be traveling this week to Springfield to meet with State Legislators. Trustee Matuszak reminded everyone that applications are still being accepted for the Veteran Banner Program. Information regarding this program can be found on the Village website. Trustee Gens wished a happy Purim to those who celebrate. Trustee Rogers announced Coffee with Council is Saturday, March 11 beginning at 9:00 a.m. in the Farley Community Room. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Zadel seconded by Trustee Rogers motioned to adjourn the meeting. By unanimous voice vote, the February 21, 2023 regular meeting of the Village Board of Trustees adjourned at 7:42 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 0