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HomeMy WebLinkAbout2.2 Minutes 01/24/2023Village of Mount Prospect Committee of the Whole Meeting Minutes Tuesday, January 24, 2023 / 7:00 p.m. 1. CALL TO ORDER Mayor Paul Hoefert called the meeting to order at 7:06 p.m. at Olive Palace Banquets, 828 E. Rand Road in Mount Prospect. a. Roll Call Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee Colleen Saccotelli and Trustee Zadel Absent: None 2. APPROVAL OF MINUTES 2.1 Minutes of the Committee of the Whole of December 13, 2022 Motion by Colleen Saccotelli second by Terri Gens to approve the Committee of the Whole minutes of December 13, 2022: Aye: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli and Michael Zadel Nay: None Final resolution: Minutes approved. 3. Citizens to be Heard Lloyd Miller Citizen identified by the Village Manager as a former Mount Prospect firefighter/paramedic who addressed the Board with personnel concerns 4. DISCUSSION ITEMS 4.1 Second Village Board discussion of rehabilitation options for the Fairview Gardens Sewer Pump Station. Director of Public Works Sean Dorsey began his presentation by thanking residents in attendance. Mr. Dorsey introduced the presentation that will include a brief background of the subject project, a project update since last discussed at a Committee of the Whole in July 2022 and plans for the future. Mr. Dorsey introduced Luke Mattson, consulting engineer with Ciorba Group who has been involved with the project since the early stages. Mr. Mattson provided background information on the 2019 replacement of the Fairview Lift Station. As part of the Village's Sanitary Lift Station Replacement Program, the Fairview lift station was evaluated and found to be at the end of its' useful life. Ciorba was contracted to begin the design process. Mr. Mattson displayed of a map of the Fairview Lift Station tributary and explained the function of lift stations. As part of the design process, permits are required by the 2 Metropolitan Water Reclamation District of Greater Chicago (MWRDGC). MWRDGC performs an analysis of the lift stations to determine daily water usage. Pumps are sized based on these calculations. Ciorba discovered the existing size of the pumps are too small to handle flow coming in and going out. The matter is further complicated because MWRDGD will not issue a permit to replace the pump station in kind. Mr. Mattson explained in order to obtain a permit, the discharge capacity of the pump station would be need to be reduced by approximately two-thirds. This reduction would result in frequent basement back-ups during common rain events. The situation is exacerbated when it rains. Mr. Mattson stated an investigation into why this was happening began with a look at the public drainage system. The investigation also included flow monitoring in the system to measure the level of drainage coming in. Ultimately, it was determined the likely location is from the private side of the property lines. Mr. Mattson further explained the issue by displaying graphs of flow meter results from rain events occurring in 2020. Next, Mr. Mattson described standard residential plumbing sanitary flows using diagrams and maps and discussed violations that were found on private properties. The Village tasked Ciorba with developing alternatives to address this issue. Mr. Mattson described different alternatives that include the following: • Construction and installation of 54 -inch pipes along almost every street in the subject neighborhood at an estimated cost of $9.7 million. • Construction of a large underground relief storage system located at the St. Emily parking lot at an estimated cost of $5.1million or Bluett Park at an estimated cost of $4.0 million. • Address the problem at its source on the site of private properties at a cost of $2.4 million Mr. Dorsey displayed a map of the Fairview Gardens subdivision depicting homes with either sump pumps, footing tile connections or exterior drains. The subdivision was built in Cook County and was later annexed into the Village. The subdivision includes approximately 300 homes. Mr. Dorsey stated the problem the Village is attempting to solve is replacing the pump station but MWRDGS does not allow the Village to keep the current size of the pumps. Mr. Dorsey discussed updates of the initial pilot project basin area on Lowden Lane that includes 23 homes. These homes have either direct footing tile connections or sump pumps. Mr. Dorsey stated three (3) model homes were selected for the initial phase of the pilot program. The owners of these homes volunteered to be part of this pilot program. The homes include the three different styles prevalent in the neighborhood; raised ranch, split-level and split level with sub -basement. Mr. Dorsey stated the work was successfully completed in these homes and cost-effective. Mr. Dorsey added the footing tiles were disconnected and sump pumps were installed in their place. Disconnecting these systems removed considerable amounts of storm water from the sanitary system allowing it to be pushed through the proper storm water systems, reducing the capacity need of the sanitary pump station. The work on the three homes was completed before holidays and recently, the Village completed work on two (2) additional homes on Lowden Lane. Mr. Dorsey stated the remaining homes requiring footing tile disconnects will be completed in the next several weeks. Once completed, flow monitors will be installed in the basin. Mr. Dorsey stated the work is completed in about two days with little disruptions to the homeowners. There have been no complaints from the homeowners thus far. With no significant rainfall to date, the system has yet to be tested to determine if it solves the problem. Mr. Dorsey stated the goal is to complete the remaining homes in the pilot project area and wait for rain. Mr. Dorsey discussed next steps that include testing the hypothesis that most water comes from direct footing tile connections. Next steps also include the re -inspection of homes in the pilot project area, disconnecting all direct footing tile connections in the pilot area, re -flow monitoring of the Lowden Lane sub -basin in Spring, and determine efficacy and total cost. Mr. Dorsey plans to conduct another public meeting once these steps have been completed. 3 Upon completion of Mr. Dorsey's presentation, Mayor Hofert opened the floor to the residents. Approximately 50 residents from the affected neighborhood attended the meeting. The following residents addressed the Board with questions and concerns. Mr. Dorsey, Mr. Mattson and Public Works Water and Sewer Superintendent Casey Botterman provided answers to their questions: Colt Deckard 308 N. Stratton Lane Mark Leider 129 N. Stratton Lane Robert McElhattan 1504 Lowden Lane John Leone 208 N. Stratton Lane Dennis Stephens 210 N. Yates I. Draganov 222 N. Yates Lane C.J. Zimmerman 207 N. Deneen Lane Steve Polit 601 N. Wilshire Lane Eric Saari 1425 E. Emmerson Ho -Ung Yee 124 N. Horner Lane Board Comments: • Expressed gratitude to Olive Palace for allowing the Village to host the meeting at their location • Homeowners were thanked for doing their homework and participating in this process • Questioned portion of the Village Code regarding limiting the point of discharge sump pumps to be not more than five (5) feet from a foundation. Mr. Dorsey provided reasoning behind the ordinance. By requiring up to five (5) feet of piping, it allows the discharge to be absorbed by as much of the property as possible, thus, minimizing discharge to accumulate or in their neighboring yards. 4 • Staff should re-examine our Code limiting the sump pump pipe to five (5) feet; does not seem adequate Resident 1402 Lowden • Recently had conversion completed; although it was a temporary disruption, it was well worth it; pleased with the process and the professionals performing the work Mayor Hoefert thanked all those who participated in the meeting and in the process. Mayor Hoefert encouraged residents to reach out the the Board or Public Works with any lingering or follow-up questions. S. VILLAGE MANAGER'S REPORT Village Manager Michael Cassady acknowledged the comments of Lloyd Miller who spoke under "Citizens to be Heard" earlier in the meeting. Mr. Cassady stated staff is well aware of the situation and it is being appropriately addressed internally. 6. ANY OTHER BUSINESS None 7. ADJOURNMENT There being no further business to discuss, Mayor Hoefert asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous roll vote of the Village Board, the January 24, 2023 Committee the Whole meeting adjourned at 9:32 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 5