HomeMy WebLinkAbout6.5 A Resolution for Improvement by Municipality under the Illinois Highway Code in the amount of $903,349.11 for the 2023 Street Resurfacing Program (Motor Fuel Tax funds), and;A Resolution for Improvement by Municipality under the Illinois Highway CodeMr�GauC �'d'+rt;�iect
Subject A Resolution for • • byMunicipality
under• HighwayCode amount• i.
$903,349.11 • _ 1 •'
Program (Motor Fuel Tax funds),, and;
Resolution • • • by •ality
[. • • f'. 'amount• i.
$1,196,650.89 • 123 Street Resurfacing
•,r • •' • •
Meeting , REGULAR MOUNT
PROSPECT BOARD
Fiscal Impact true
Dollar Amount $2,100,000.00
Budget Source Motor Fuel Tax Fund and Rebuild Illinois Grant
Category CONSENT AGENDA
Type Consent
Information
This memorandum transmits two (2) resolutions that support the expenditure of
funds for the 2023 Street Resurfacing Program:
• The first is a Resolution for Improvement unicipality Under the
Illinois Highway Code in the amount of $903,349.11. This resolution is
required by the Illinois Department of Transportation before the Village can
expend Motor Fuel Tax funds.
• The second is a Resolution for Improvement by Municipality Under the
Illinois Highway Code, but in the amount of $1,196,650.89. This proposed
expenditure is also for the 2023 Street Resurfacing Program. This resolution
is required by the Illinois Department of Transportation before the Village can
expend Rebuild Illinois funds.
The Illinois Department of Transportation requires separate resolutions for the use
of Motor Fuel Tax and Rebuild Illinois funds.
1
Alternatives
1. Pass two (2) resolutions authorizing the expenditure of Motor Fuel Tax and
Rebuild Illinois funds for the maintenance of streets and highways during the
period commencing March 13, 2023 and concluding on December 31, 2023.
2. Action at the discretion of the Village Board.
Staff recommends that the Village Board pass two (2) resolutions. One resolution
expresses Village Board support for the expenditure of Motor Fuel Tax funds for
the 2023 Street Resurfacing Program. The other resolution expresses Village
Board support for the expenditure of Rebuild Illinois grant funds for the 2023
Street Resurfacing Program.
ATTACHMENTS:
2023 MFT Resolution i.pdf
2023 RBI Resolution i.pdf
2
• ,-•«19-9
107-" 'of Transportation
Resolution for Maintenance
Under the Illinois Highway Code
District C unity Resolution Number Resolution Type Section Number
1� CookIL I g1123 -00177 -00 -RS
BE IT RESOLVED, by the President and Board of Trustees of the Village of
Governing Body Type Local Public Agency Type
Mount Prospect Illinois that there is hereby appropriated the sum of nine hundred and
Name of Local Public Agency
three thousand three hundred and forty nine and 11/100 Dollars( $903,349.11 )
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
03/13/23 to 12/31/23
Beginning Date Ending Date
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that Village of Mount Prospect
Local Public Agency Type Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I Karen M. Agoranos Village Clerk in and for said Village
Name of Clerk Local Public Agency Type Local Public Agency Type
of Mount Prospect in the State of Illinois, and keeper of the records and files thereof, as
Name of Local Public Agency
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
President and Board of Trustees of Mount Prospect at a meeting held on 03/07/23
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of
(SEAL, if required by the LPA)
Day Month, Year
Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
Completed 03/02/23 BLR 14220 (Rev. 12/13/22) 3
Instructions for BLR 14220
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto -populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type
From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA.
Resolution Amount
Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().
Beginning Date
Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date
Insert the ending date of the maintenance period.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA.
Name of Clerk
Insert the name of the LPA Clerk.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA.
Governing Body Type
From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA
Insert the name of the LPA.
Date
Insert the date of the meeting.
Day
Insert the day the Clerk signed the document.
Month, Year
Insert the month and year of the clerk's signature.
Clerk Signature
Clerk shall sign here.
Seal
The Clerk shall seal the document here, if required. If a seal is required, electronic signatures should
not be used.
Approved
The Department of Transportation representative shall sign and date here upon approval.
A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures to your local District LRS office.
Following IDOT's approval, distribution
will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant
or County)
Completed 03/02/23 BLR 14220 (Rev. 12/13/22) 4
Illinois Department
of Transportation
Resolution for Maintenance
Under the Illinois Highway Code
District C unity Resolution Number Resolution Type Section Number
1� CookIL I Original 23 -00177 -00 -RS
BE IT RESOLVED, by the President and Board of Trustees of the Village of
Governing Body Type Local Public Agency Type
Mount Prospect Illinois that there is hereby appropriated the sum of one million one
Name of Local Public Agency
hundred and ninety six thousand six hundred and fifty and 89/100 Dollars ( $1,196,650.89 )
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
03/13/23 to 12/31/23
Beginning Date Ending Date
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that Village of Mount Prospect
Local Public Agency Type Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I Karen M. Agoranos Village Clerk in and for said Village
Name of Clerk Local Public Agency Type Local Public Agency Type
of Mount Prospect in the State of Illinois, and keeper of the records and files thereof, as
Name of Local Public Agency
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
President and Board of Trustees of Mount Prospect at a meeting held on 03/07/23
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of
(SEAL, if required by the LPA)
Day Month, Year
Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
Completed 03/02/23 BLR 14220 (Rev. 12/13/22) 5
Instructions for BLR 14220
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto -populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type
From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA.
Resolution Amount
Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().
Beginning Date
Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date
Insert the ending date of the maintenance period.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA.
Name of Clerk
Insert the name of the LPA Clerk.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA.
Governing Body Type
From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA
Insert the name of the LPA.
Date
Insert the date of the meeting.
Day
Insert the day the Clerk signed the document.
Month, Year
Insert the month and year of the clerk's signature.
Clerk Signature
Clerk shall sign here.
Seal
The Clerk shall seal the document here, if required. If a seal is required, electronic signatures should
not be used.
Approved
The Department of Transportation representative shall sign and date here upon approval.
A minimum of three (3) certified signed
originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures
to your local District LRS office.
Following IDOT's approval, distribution
will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
Completed 03/02/23 BLR 14220 (Rev. 12/13/22) 6