HomeMy WebLinkAbout6.2 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE YEAR CONTRACTURAL PROGRAM for the purpose of procuring and planting parkway trees.Mr�GauC �'d'+rt;�iect
Subject A RESOLUTION• PARTICIPATE
IN THE SUBURBAN TREE CONSORTIUM
CONTRACTURAL PROGRAM for the purpose of
procuring • planting parkway
Meeting
Fiscal Impact
Dollar Amount
Budget Source
Category
Type
Information
March 7, 2023 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD -
true
$238,000
General Fund
CONSENT AGENDA
Consent
On March 7, 2017, the Village Board passed ordinance number 6306, authorizing
participation in the Suburban Tree Consortium (STC).
The STC was created in 1985 by a group of municipalities in the Chicagoland area to
develop and let joint purchasing contracts for the purchase and installation of parkway
trees. During the past four (4) years, staff has found cooperative procurement improves
the selection, availability, and pricing of parkway trees.
Currently the STC consists of 43 communities, and six (6) nurseries that are contracted to
grow trees for its members.
The STC offers a five (5) year contractual program that helps assure the quality, quantity,
variety, and availability of trees. Although orders are placed in advance, for growing
purposes, the Village is not obligated to buy these trees should a current year's budget not
be funded. Furthermore, the Village is not committed to buying trees exclusively through
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the STC.
The STC procurement procedures satisfy public purchasing requirements of the Village's
purchasing policy.
The Village has successfully purchased and planted trees through the STC under the
current contract. It is staff's opinion that participation in the STC is a cost effective means
for the Village to procure replacement parkway trees. Anticipated purchases for 2023 are
approximately 625 trees ($238,000).
The By -Laws of the STC require that participating members pass a resolution annually
stating their intent to participate. An appropriate resolution for this purpose is attached.
Alternatives
1. Pass a resolution expressing intent to participate in the Suburban Tree Consortium
five (5) -year program for the purchase and installation of parkway trees.
2. Action at discretion of Village Board.
Staff recommends that the Village Board pass a resolution expressing intent to participate
in the Suburban Tree Consortium five (5) year program for the purchase and installation of
parkway trees.
ATTACHMENTS:
STC—Consortium Resolution.pdf
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RESOLUTION NO.
A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE
CONSORTIUM FIVE YEAR CONTRACTURAL PROGRAM
WHEREAS, the Village of Mount Prospect has heretofore joined the cooperative known
as the Suburban Tree Consortium; and
WHEREAS, the Suburban Tree Consortium was created to jointly purchase parkway trees
on behalf of a number of municipalities in an effort to realize cost savings and insure a
reasonable supply and variety of suitable parkway trees; and
WHEREAS, Chapter 65 of ILCS 5/11-73.1-1 entitled "Municipal and Joint Municipal Tree
Planting Programs," authorizes municipalities to jointly enter into long term contracts for
the purchase and delivery of trees; and
WHEREAS, due to the nature of the nursery industry and the plant materials desired by
the Suburban Tree Consortium, assuring a reasonable number and variety of parkway
trees at the best price is possible only with a multi-year commitment on the part of the
Consortium Members, so as to allow adequate planning by the Consortium and the
Nurseries/Suppliers; and
WHEREAS, the Suburban Tree Consortium member municipalities provide the
Nursery/Suppliers a projection of their parkway tree requirements for the next five years;
and
WHEREAS, the Suburban Tree Consortium can realize the necessary number and variety
and the best price of such parkway trees only by providing assurance to the tree
Nursery/Supplier of the level of interest by the Consortium Members; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE
EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby express
its intent to remain a member of the Suburban Tree Consortium and to procure parkway
trees through the Consortium, subject to sufficient annual budgeting therefor for the five year
period.
SECTION TWO: That the Village Clerk is hereby authorized and directed to send a copy
of this Resolution to the Suburban Tree Consortium Secretariat at the West Central
Municipal Conference.
SECTION THREE: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
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AYES:
NAYS:
ABSENT:
PASSED and APPROVED this 7t" day of March, 2023.
Paul Wm. Hoefert
Mayor
ATTEST:
Karen M. Agoranos
Village Clerk