HomeMy WebLinkAbout3.1 Minutes 02/21/23Village of Mount Prospect
Regular Meeting of the Village Board
Tuesday, February 21, 2023 / 7:00 p.m.
1. CALL TO ORDER
Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:05 p.m. in the
Board Room at Village Hall, 50 S. Emerson St.
2. ROLL CALL
Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino
Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee
Colleen Saccotelli and Trustee Michael Zadel
Absent: None
a. Pledge - Pledge of Allegiance led by Mayor Hoefert
b. Invocation - Trustee Matuszak provided the Invocation
3. APPROVAL OF MINUTES
3.1 Minutes of the regular Meeting of the Village Board - February 7, 2023
Motion by Colleen Saccotelli, second by Terri Gens to approve the meeting minutes of
February 21, 2023:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli, Michael Zadel
Nay: None
Absent: None
Final Resolution: Motion Passed
4. MAYORS REPORT
4.1 Presentation by the Illinois Association of Chiefs of Police to the Mount Prospect Police
Department for their reaccreditation with the Illinois Law Enforcement Accreditation Program
(ILEAP).
On behalf of the Illinois Association of Chiefs of Police, Downers Grove Police Chief Shanon
Gillette, presented the Illinois Law Enforcement Accreditation Program's reaccreditation to Mount
Prospect Police department's Chief Mike Eterno, Deputy Chief Tim Griffin and Sergeant Bart
Tweedie.
The Board and Village Manager Michael Cassady expressed gratitude to the Police
Department's leadership team and the police force who earned this recognition.
4.2 REAPPOINTMENT TO BOARDS AND COMMISSIONS
Mayor Hoefert presented the following reappointment to the Transportation & Safety
Commission:
Tina DeAragon for a term to expire February 2027
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Motion by Colleen Saccotelli, second by Michael Zadel to ratify the reappointment of Tina DeAragon
to the Transportation Safety Commission:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli,
Michael Zadel
Nay: None
Final Resolution: Motion Passed
Mayor Hoefert recognized a scout Maximo in attendance from Troop 23 who is working
toward his "Citizenship in Community" badge.
S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
Steve Polit
601 N. Wilshire Drive
• Expressed concern regarding Trustee Gens' letter to the editor of the Daily Herald
titled" Is Mental Health a Laughing Matter?" alleging it was partisan -based and
thus, the author should not have signed the letter as a trustee; suggested the
Village Board discuss/pass an ethics ordinance
6. CONSENT AGENDA
Trustee Filippone requested the removal of item 6.2 from the consent agenda for separate
discussion and vote. Mayor Hoefert granted the request. The item will be considered under New
Business.
Before the vote was called to approve the consent agenda, Trustee Filippone informed the Village
Clerk to record his vote as "abstain" for item 6.6, "Ordinance amending Chapter 13 (Alcoholic
Liquors) of the Village Code of Mount Prospect" in the official written meeting minutes of the
meeting. Village Clerk Agoranos acknowledged Trustee Filippone's request and noted the
alternate vote will be reflected in the meeting minutes.
Motion by Colleen Saccotelli, second by Richard Rogers to approve the consent agenda with the
removal of item 6.2:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli, Michael Zadel
Nay: None
Final Resolution: Motion Passed
6.1 List of Bills - February 1, 2023 to February 14, 2023 - $3,204,461.45
6.2 REMOVED FOR SEPARATE DISCUSSION AND VOTE - Waive the rule
requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING
CHAPTER 4 ARTICLE I ENTITLED "VILLAGE MANAGER" OF THE VILLAGE CODE OF
MOUNT PROSPECT, ILLINOIS
6.3 Motion to accept bid results for the 2023 & 2024 Sewer Catch Basin and Inlet Cleaning
Contract as submitted by Pipe View America in amount not to exceed $56,250.
VBA 5-23
6.4 Motion to accept the lowest cost, responsive bid for the 2023- 2024 Catch
Basin/Inlet/Storm Sewer Pipe Repair Contract as submitted by Di Vinci Construction for an
amount not to exceed $136,950.
VBA 6-23
6.5 Motion to accept bid for 2023/2024 Parkway Restoration Contract to Alvarez, Inc. of
Barrington, Illinois for an amount not to exceed $65,000.
VBA 7-23
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6.6 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE
AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT.
Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael
Zadel
Nay: None
Abstain: Agostino Fiiippone
Final Resolution: Motion Passed
Ordinance No. 6665
6.7 Motion to approve a change order that increases the purchase price for three
(3) new International HV607 Heavy Duty Truck Chassis from $266,215 to $291,470.
VBA 8-23
7. OLD BUSINESS
7.1 2nd reading of AN ORDINANCE GRANTING A CONDITIONAL USE (DRIVE-THROUGH
LANES) AND A VARIATION (PARKING LOT SETBACK) FOR PROPERTY LOCATED AT 915 EAST
RAND ROAD, MOUNT PROSPECT, ILLINOIS (PZ -01-23)
Director of Community Development Bill Cooney addressed concerns brought forward during the
first reading of the subject ordinance at the February 7, 2023 Village Board meeting. Mr. Cooney
shared key updates and resolutions since the February 7 meeting:
• Petitioner has agreed to pay for all costs associated with Albert Street improvements at
Central Road
• Improvements will be completed prior to restaurant opening
• Petitioner is responsible for striping through driveways
• Petitioner agrees with limiting hours to 10:00 am to midnight for both restaurant and drive-
through
Mr. Cooney added the property is zoned B-3 which allows for a variety of commercial uses. If this
project is not approved, there is the potential the next developer will keep the existing six (6)
curb cuts. Mr. Cooney reminded Raising Cane's is proposing to reduce those to two (2) curb cuts.
Several representatives presented on behalf of Raising Cane's including Civil Engineer Tom
Szafranzki, ADA Architect Dustin Johnston and Traffic Engineer Emma Albers of Kimley Horn
addressed the Board and audience.
Ms. Albers discussed traffic concerns and began by displaying the existing conditions and roadway
network. Ms. Albers discussed the following modifications and improvements:
• Southbound egress from Mt. Prospect Plaza will be restricted to right -out only
• Existing three traffic controls will be reduced to one , central controller in the traffic
triangle; improving continuity of traffic flow
• Addition of dual left turn lanes on Rand at Central Road
• Additions of a right turn on northbound and southbound Mt. Prospect Road at Central
Road; a right turn on eastbound Central Road at Rand Road; left turn on northbound
Mt. Prospect Road at Central Road
• Addition of a shared -use path on the southwest side of Rand Road from Central to Isabella
Street
• Barrier median installed along Rand Road prohibiting left turns onto Rand Road from what
road or where? following Village and IDOT improvements
Ms. Albers discussed the traffic study including an overview of trip generation and traffic volume
comparisons.
Mr. Szafranski presented details on the landscape plan that includes a combination of evergreen
trees, deciduous trees, complementing shrubs, grasses and ground cover in an effort to maintain
season -round color as much as possible. Native plants will be incorporated into the plan as much
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as possible. The plan also includes enhanced landscaping on Central Road /Mt. Prospect Road and
on the Albert Street frontage to screen homes along Albert Street.
Architect Dustin Johnston displayed the current building elevations which are fully compliant with
Village ordinances. The equipment on the roof and will be fully shielded and screened. Full-size brick
and masonry will be utilized on the fagade.
Mr. Szafranski concluded the presentation by providing a brief background on the Raising Cane's
brand and "who they are" as a company. Mr. Szafranski shared Raising Cane's six tenants of
community involvement that include the following: education, feeding the hungry using
community partnerships, pet welfare, promoting active lifestyles, business development and
entrepreneurship and focusing on "doing the right thing".
Upon completion of the petitioner's presentation, Mayor Hoefert opened the floor for Board
discussion.
Mr. Szafranski, Ms. Albers and Mr. Johnston responded to questions and concerns from the
Village Board:
• Exits onto Albert will be geometrically designed to prohibit right turns
• With improvements, projected queuing on Albert Street to make a left hand turn on to Central
Rd is no more than 2 vehicles
• Exiting traffic will be metered by how long it takes to go through the drive thru
• Not a concern of traffic engineers regarding drive-through exits; most people are
accustomed to navigating through drive-through exits
Board comments:
• Appreciates traffic updates and clarifications presented by representatives from Raising
Cane's; believes overall impact of this development will not adversely affect IDOT
improvements
• It is clear the developer believes in the project's traffic plan and overall design
• If this project is not approved, there is risk another developer will petition the Village with
design plans to keep all six curb -cuts
• Enhanced landscaping plans are an improvement to existing conditions; requested planting
of mature trees and shrubs to further buffer noise.
• Impressed with Raising Cane's commitment to the community
• Acknowledged improvements from original plans but reservations remain; traffic will still
be an issue. Mr. Szafranski responded, noting traffic is expected to be heavier during the
"honeymoon' period; traffic cones, temporary signage and staff will be used to keep traffic
moving
• The number of trees/shrubs seems adequate; suggested a fence on the north side of the
property
• Petitioner was commended for being responsive to Village and resident's concerns; new
traffic study is improved
• Supports project; expressed gratitude to petitioner for additional financial contribution
• Suggested the height of light poles on the property be 12 feet with shields instead of the
proposed 25 feet; lower height will reduce the spill of light into the neighborhood
Public Comment:
The following residents from the zero block of Albert Street (unless otherwise noted)
expressed their continued concerns regarding traffic, safety, parking, and noise pollution:
Catie Anast
6 S. Albert Street
Karen Back
7 S. Albert
Kelly Mitte
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Jennifer Bets
2 N. Albert Street
Bob Alexander
9 S. Albert Street
Donna Alexander
9 S. Albert Street
Other Public Comment:
Ivan Nockov
Owner of subject property
• Thanked Village staff and Raising Cane's for their work on the proposed project; the site will
be developed even if this project is not approved. Understands concerns of the residents, but
traffic conditions will improve; asked the Board to support Cane's proposal
Jeff Nejdl
303 N. MacArthur
Radical change for this area; questioned if negative vote would affect future projects
Steve Polit
601 N. Wilshire Drive
Expressed several lingering concerns with project
Louis Goodman
Mount Prospect resident
Requested clarification regarding proposed improvements
No further discussion.
Motion by Michael Zadel, second by Richard Rogers to approve item 7.1:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli, Michael Zadel
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6666
S. NEW BUSINESS
6.2 REMOVED FOR SEPARATE DISCUSSION AND VOTE - Waive the rule requiring
two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 4
ARTICLE I ENTITLED "VILLAGE MANAGER" OF THE VILLAGE CODE OF MOUNT
PROSPECT, ILLINOIS.
Director of Finance Amit Thakkar presented an ordinance that, if approved, would increase the
Village Manager's spending authority from $20,000 to $50,000. An item with spending above the
dictated amount requires approval by the Village Board. Mr. Thakkar stated the last time this
ordinance was amended was 2009.
Mr. Thakkar stated the Village of Mount Prospect follows the State of Illinois Procurement Code.
Last updated in 2017, the State's small purchasing threshold was increased to $100,000. Staff
conducted a survey of surrounding communities and found that the average spending authority is
$35,000. Staff supports the Village's need to increase the Village Manager's spending authority to
meet current and future demand of time.
Board Comments:
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• If figures are compared to the State of Illinois' $100,000 spending authority, Mount
Prospect's spending authority equates to a fraction of the suggested $50,000; not validated
by facts and figures and therefore, does not support
• This does not remove the Board's authority to approve purchases
• Important concept for residents to understand; informative presentation
• The Village has layers of review in place; comfortable with proposed
ordinance; supports increase in spending authority
• Mount Prospect is the 24th largest community in Illinois; increase in Village Manager's
spending authority is appropriate
No further discussion.
Motion by Michael Zadel, second by Richard Rogers to waive the rule requiring two readings of an
ordinance;
Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel
Nay: Agostino Filippone
Motion passed
Motion by Michael Zadel, second by Richard Rogers to approve item 6.2:
Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel
Nay: Agostino Filippone
Final Resolution: Motion Passed
Ordinance No. 6664
8.1 1st reading of an ORDINANCE AUTHORIZING A REDEVELOPMENT AGREEMENT
FOR R. SALERNO RESTAURANT GROUP D/B/A SALERNO'S PIZZA AND WHISKEY HILL BREWING CO.
AT THE PROSPECT PLACE DEVELOPMENT IN THE PROSPECT AND MAIN TIF DISTRICT OF THE
VILLAGE OF MOUNT PROSPECT.
Citing a professional conflict, Trustee Filippone stepped down from the dais and did not
participate in the Board discussion or vote on this item.
Mr. Cooney presented the ordinance authorizing a redevelopment agreement for R. Salerno
Restaurant Group and Whiskey Hill Brewing Co. at the Prospect Place Development in the Prospect
and Main TIF District of the Village of Mount Prospect.
Mr. Cooney announced the many new developments/projects coming soon along Prospect Avenue
including Caputo's Market, F45 Training, a proposed new restaurant and wine bar and Mia's
Cantina expansion. Mr. Cooney added the Prospect Place development is expected to be completed
by the end of the year.
Mr. Cooney shared petitioner Robert Salerno's plans to relocate his existing pizzeria on
Kensington Road and establish Salerno's Pizza and Whiskey Hill Brewing Co. at Prospect Place.
Mr. Salerno stated Whiskey Hill will be a fully operational brewery with a planned investment of
$1.1 million. Mr. Salerno is requesting $300,000 in TIF (Tax Increment Financing) assistance;
$200,000 will be disbursed when the Certificate of Occupancy is issued and the remaining
$100,000 after the establishment has been open for one year. Mr. Cooney stated the goal is to
have both establishments open for business in the 4th quarter of 2023. As a key anchor on the
Prospect Avenue corridor, the development is estimated to generate approximately $100,000
annually in retail sales and food and beverage taxes once it is fully operational. Mr. Cooney
stated staff is supportive of the petitioner's request. Mr. Cooney turned the floor over to Robert
Salerno.
Mr. Salerno provided a brief history and proposed concepts for Whisky Hill Brewing. In
addition to operating several restaurant concept locations throughout the suburbs, Mr. Salerno also
operates a successful Whisky Hill brewery in Westmont. Mr. Salerno discussed the proposed concept
in Mount Prospect and displayed elevations, build -out projections and proposed menu.
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Board Comments:
• Thanked Mr. Salerno for choosing to expand and invest in Mount Prospect
• Thrilled for brewery concept, live music and outdoor dining opportunity. Mr. Salerno
described the outdoor space in further detail; concepts include fire elements, relaxing patio
ambiance and shaded pergola areas.
• Appropriate use of TIF funds; attracts long-term, high-quality business concepts to town;
Project is the spark that will ignite Prospect Place
• Applauded Mr. Salerno for his commitment and investment in Mount Prospect
In response to a question from the Board, Mr. Salerno stated there would be a retail
component associated with the brewery.
Public Comment:
Jeff Nejdl
Mount Prospect resident
• From a residential standpoint, very exciting project for the community
No further discussion.
Motion by Colleen Saccotelli, second by Michael Zadel to waive the rule requiring two readings of an
ordinance:
Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel
Nay: None
Resolution: Motion Passed
Motion by Colleen Saccotelli, second by Michael Zadel to approve item 8.1:
Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel
Nay: None
Final Resolution: Motion Passed
Ordinance No. 6667
Trustee Filippone rejoined the Board at the dais.
9 VILLAGE MANAGER'S REPORT
9.1 Motion to accept lowest cost, responsive bid from Integral Construction for the
Village Hall & Public Works Facility Window Replacement Project in an amount not to exceed
$805,200.
Director of Public Works Sean Dorsey presented bid results and staff recommendation.
Mr. Dorsey stated the proposed project will replace all windows at Village Hall, approximately 100
windows including frames and the glass portions only of the windows at Public Works. Mr. Dorsey
stated the windows at both facilities are original, energy inefficient and at the end of their useful
life. The new windows will be Marvin double -pane, high energy window.
Mr. Dorsey stated three (3) bids were received. The lowest cost bid was submitted by
Integral Construction in the amount of $732,000.
Staff reviewed the all bids for accuracy and checked references submitted by Integral and met
with principals of the firm. The references were positive. Mr. Dorsey stated staff is confident
Integral can successfully complete the project and recommends including a 10% contingency for
a total amount of $805,200. Staff recommends Board approval.
In response to a question from the Board, Mr. Dorsey stated there will be no change to the size of
the windows. Low -E glass windows will be installed. Mr. Dorsey added the wood interior finish will
be treated to match the existing color.
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No further discussion.
Motion by Michael Zadel, second by Terri Gens to accept lowest cost, responsive bid from Integral
Construction for the Village Hall & Public Works Facility Window Replacement Project in an amount
not to exceed $805,200:
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli, Michael Zadel
Nay: None
Final Resolution: Motion Passed
VBA 9-23
9.2 Motion to accept proposal from Cornerstone Partners, Inc. for the 2023/2024 Landscape
Maintenance Contract in an amount not to exceed $211,477.
Mr. Dorsey presented bid results and staff recommendation for the 2023/2024 landscape
maintenance contract. Mr. Dorsey stated the scope of work involves maintenance of turf and
landscaped areas in downtown as well as improved planting beds around the Village.
This includes approximately ninety different sites that include twenty-four (24) acres of turf and five
(5) acres of planting beds.
Mr. Dorsey stated the proposal included requests for both technical and cost proposals. Four
proposals were received. Meetings with two of the contractors, Cornerstone and Sebert, were
conducted in-person. Each proposal was evaluated based on specified criteria.
Cornerstone submitted the lowest overall cost, qualified bid. Mr. Dorsey states staff recommends
including a 5% contingency in the project. The total contract award is $211,477. Staff recommends
the award of a two-year contract to Cornerstone Partners. Mr. Dorsey stated there is a provision
in the contract that could extend the contract for an additional year.
No additional discussion.
Motion by Michael Zadel, second by Richard Rogers to accept proposal from Cornerstone Partners,
Inc. for the 2023/2024 Landscape Maintenance Contract in an amount not to exceed $211,477.
Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen
Saccotelli, Michael Zadel
Nay: None
Final Resolution: Motion Passed
VBA 10-23
9.3 As submitted
No additional report
10. ANY OTHER BUSINESS
Trustee Filippone expressed a note of thanks and appreciation to volunteers in our
community.
Trustee Rogers stated he supports the comments made by resident Steve Polit under
Citizens to be Heard.
Trustee Filippone expressed support of Trustee Gens and disagrees with the comments made
by Mr. Polit. As elected officials, trustees are held to provide a voice for the community.
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Trustee Gens stated she spoke on behalf of herself and in support of mental health services
for the residents of Mount Prospect served by Wheeling Township. Trustee Gens asked why
Trustee Fillippone was allowed to print a letter to the editor to the Daily Herald signing as a
Village Trustee, yet the resident nor board complained. No answer was given. Trustee Gens
asked if Trustee Rogers, or any of the other board members had read the letter to the editor;
Mayor Hoefert and Trustee Zadel raised their hands.
Trustee Matuszak motioned to conduct a discussion regarding establishment of an ethics
policy/ordinance at a Committee of the Whole meeting. Trustee Zadel seconded. Mayor Hoefert
called for a vote to conduct a future Committee of the Whole to discuss this issue. Upon roll call
vote of the Village Board by the Clerk, the Board agreed to a future Committee of the Whole
discuss this matter further.
11. ADJOURNMENT
With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee
Matuszak seconded by Trustee Rogers motioned to adjourn the meeting. By unanimous voice vote,
the February 21, 2023 regular meeting of the Village Board of Trustees adjourned at 10:14 p.m.
Respectfully submitted,
Karen M. Agoranos
Village Clerk
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