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HomeMy WebLinkAbout3.1 MinutesMount Pto',Pw M AMMUMPTIM Budget Source Category Type Information Alternatives B Feb 7.pdf of the regular meeting of the Village !.r .7ebruary 7, 2023 --ebruaryi AR MEETING OF THE MOUNT . ■ O .BOARD ...• , W01001110111 Minutes 1 Village of Mount Prospect Regular Meeting of the Village Board Tuesday, February 7, 2023 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:02 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee Colleen Saccotelli and Trustee Michael Zadel Absent: None a. Pledge - Pledge of Allegiance led by Trustee Rogers b. Invocation - Trustee Gens provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Special Meeting of the Village Board - January 10, 2023 Motion by Colleen Saccotelli, second by Richard Rogers to approve the meeting minutes of January 10, 2023: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Absent: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: Black History Month - February 2023 Mayor Hoefert read the proclamation into record honoring Black History Month. Members of the Ebony Club at Prospect High School including Aiyanna Orr, Owen Campbell and Jaden Rovy along with sponsor Edward Cleveland accepted the proclamation. The Ebony Club focuses on African American culture, core family values, history and community service. 4.2 PRESENTATION: Donation to the Mount Prospect Fire Department from Delaney Dixon Mount Prospect Fire Chief John Dolan introduced Delaney Dixon, a student at Lincoln Junior High School, who sold over 300 luminaires to her neighbors during the holidays. Ms. Dixon presented a check from the proceeds to Chief Dolan in the amount of $1,025.00. Chief Dolan thanked and commended Ms. Dixon for her desire and efforts to help the community. Chief Dolan stated the donation will be used to benefit the Human Service Department's food and toy drives. 4.3 PRESENTATION: VFW Post 1337 Veterans of Foreign Wars First Responder Certificate of Appreciation 2 Recipients: Detective John Napoleon, Mount Prospect Police Department and Fire Inspector William Eckert, Mount Prospect Fire Prevention. Les Durov, Commander of Mount Prospect VFW (Veterans of Foreign Wars) Post 1337, presented a First Responder Certificate of Appreciation to John Napoleon and William Eckert. 4.4 APPOINTMENT TO BOARDS AND COMMISSIONS Mayor Hoefert presented the following appointment to the Economic Development Commission: Katriina McGuire - Term to expire February 2027 Motion by Colleen Saccotelli, second by Agostino Filippone to ratify the appointment of Katriina McGuire to the Economic Development Committee Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Final Resolution: Motion Passed S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None 6. CONSENT AGENDA Trustee Terri Gens requested to remove item 6.5, Motion to authorize changes to the Village of Mount Prospect/Michael J. Cassady Village Manager Employment Agreement, from the consent agenda for separate discussion and vote. Mayor Hoefert granted the request. (Clerk's note: although not required by the Village Code, a vote was taken to approve the removal of item 6.5, from the consent agenda) Motion by Terri Gens, second by Agostino Filippone to remove item 6.5 from the consent agenda for separate discussion: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Final Resolution: Motion Passed Motion by Michael Zadel, second by Colleen Saccotelli to approve the consent agenda as amended: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: Nond Final Resolution: Motion Passed 6.1 Monthly Financial Report - December 2022 6.2 List of Bills - January 4, 2022 to January 10, 2022 - $1,998,339.60 6.3 List of Bills - January 11, 2023 to January 31, 2023 - $2,727,046.73 6.4 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "P-1" Liquor Licenses by one (1) Upma Inc. d/b/a Mount Prospect Liquors located at 617 N. Main Street, Mount Prospect, IL. Ordinance No. 6663 3 6.5 REMOVED FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION -Motion to authorize changes to the Village of Mount Prospect/Michael J. Cassady Village Manager Employment Agreement 6.6 Motion to accept bid for 16 new fire Hydrants and accessories from Core & Main of Carol Stream, Illinois in an amount not to exceed $69,969. VBA 2-23 6.7 Motion to waive the bid process for the purchase of Microsoft Office 365 services and accept the quote from Heartland Business Systems for an amount not to exceed $48,098.40. VBA 3-23 6.8 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE GRANTING A CONDITIONAL USE TO OPERATE A MASSAGE THERAPY ESTABLISHMENT AT THE PROPERTY 834 EAST RAND ROAD, SUITE 12 (PZ -25-22) Ordinance No. 6663 Upon approval of the amended consent agenda, Mayor Hoefert presented item, 6.5 "Motion to authorize changes to the Village of Mount Prospect/Michael J. Cassady Village Manager Employment Agreement, " for discussion and separate vote. 6.5 Motion to authorize changes to the Village of Mount Prospect/ Michael J. Cassady Village Manager Employment Agreement Trustee Gens stated she removed the item from the consent agenda in an effort to bring transparency to the Village Manager's evaluation process. Trustee Gens stated the Board met and evaluated Mr. Cassady's areas of performance including organizational leadership, business and financial management, personnel management, community development and engagement, and relationship with the Board. Ms. Gens stated the majority of the Board concurred that Mr. Cassady fulfilled the expectations of the Board. Ms. Gens stated the Board reviewed his compensation package against 23 comparable municipalities. Ms. Gens citied Mr. Cassady's accomplishments over the past year including the Village's strong financial position, downtown development, South Mount Prospect growth, flood control, Village -wide infrastructure improvements and Diversity, Equity and Inclusion initiatives. Mr. Gens added Mr. Cassady is a strong leader. Trustee Filippone stated he has expressed comments and questions to the Board in closed session and will not share his comments publicly. Trustee Hoefert stated the review process is about a body of work and not just year-to-year. Trustee Hoefert stated Mr. Cassady has created a strong and productive environment that has led to positive and impactful successes. Public Comment: Carole Martz Mount Prospect resident • Although Mr. Cassady is doing a good job as Village Manager, believes the proposed $30,000 bonus and 7% salary increase is excessive Louis Goodman Mount Prospect resident Thanked Mr. Cassady for taking his suggestions into consideration 4 Steve Polit 601 N. Wilshire Drive • Poor performing managers can cause municipalities to loose hundreds of thousands of dollars and other detrimental effects to a community; a high -performing, fiscally responsible Village Manger is key to the Village's success. Mr. Polit credited Mr. Cassady with the successful annexation of key parcels in south Mount Prospect, thus, setting the stage for redevelopment in that section of the Village. Motion by Terri Gens, second by John Matuszak to authorize changes to the Village of Mount Prospect/Michael J. Cassady Village Manager Employment Agreement: Yea: Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: Agostino Filippone Final Resolution: Motion Passed VBA 4-23 7. OLD BUSINESS None S. NEW BUSINESS 8.1 1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE (DRIVE-THROUGH LANES) AND A VARIATION (PARKING LOT SETBACK) FOR PROPERTY LOCATED AT 915 EAST RAND ROAD, MOUNT PROSPECT, ILLINOIS (PZ -01-23) Director of Community Development Bill Cooney stated the proposed ordinance is for a conditional use for a drive-through restaurant and variation for a parking lot setback at the former Century Tile site located at 915 E. Rand Road. Mr. Cooney introduced Development Planner Ann Choi. Ms. Choi introduced the case and stated the proposed project includes a conditional use request for dual lane drive-through lanes and variation for a parking lot setback. The petitioner is Raising Canes Restaurant. Ms. Choi stated staff supports both requests. Ms. Choi displayed a context map and provided a brief background on the subject property. The subject property is part of the Rand Road commercial corridor and was annexed into the Village in 1957. The improved site includes a 23,000 square foot commercial building that has been vacant since 2021. The property currently has six full access driveways along Rand Road, Mount Prospect Road, Central Road and Albert Street. Ms. Choi discussed the petitioner's planned improvements that include demolition of the existing commercial building, construction of a dual -lane drive-through for a single story, 3,660 square foot fast food restaurant. The proposal includes reducing the number of driveways from six to two and the western Rand Road access would remain in its existing location and be converted into a right-in/right-out driveway. Ms. Choi stated the Albert Street driveway would be converted to a three-quarter access driveway, prohibiting outbound right -turns onto Albert Street. Ms. Choi provided additional details of proposed drive-through traffic patterns when entering from both Rand Road and Albert Street and exit plans. She added left turns would be prohibited onto Rand Road exiting the site. Cars will be able to exit onto the Albert Street driveway where vehicles would be directed to make a left turn onto Albert Street, proceeding onto Central Road. Ms. Choi provided further details regarding the drive-through queuing plan that accommodates up to 36 vehicles. Ms. Choi discussed the petitioner's plans to employ additional directional features during the restaurant's "honeymoon" period. 5 Ms. Choi stated the project includes three canopies; two freestanding and one canopy attached to the building located over the outdoor dining patio. The petitioner seeks a variation to reduce the parking lot setback along Rand Road. Ms. Choi displayed proposed landscape plans, indoor floor plan (44 seats), outdoor patio plan(50 seats), and building elevations. Per the recommendation from the Planning and Zoning Commission, the petitioner has agreed to add additional evergreen landscaping along the Albert Street frontage and enhanced landscaping along Central Road frontage. Ms. Choi stated the petitioner's proposed hours of operation for the drive-through are Sunday through Thursday, from 9:30am to 1:30am and Friday and Saturday from 9:30am to 3:30am. Per recommendations from staff and the Planning and Zoning Commission, the hours of operation would be restricted to midnight daily. These hours are consistent with other suburban Raising Canes fast food locations. Ms. Choi added the proposed parking spaces for the project exceeds Village requirements. Ms. Choi stated the petitioner submitted a Traffic Impact Study and the study concluded that the subject property intersections are projected to adequately accommodate the proposed development. Ms. Choi stated the study was reviewed by Village engineers who expressed concern with the amount of time it would take a vehicle to turn onto Cedral Road from Albert Street. The Village will monitor the intersection and will consider widening Albert Street if necessary. Ms. Choi stated the proposed project aligns with the 2017 Comprehensive Plan. The Planning and Zoning Commission voted 5-0 to recommend approval of the subject project with conditions stated in the proposed ordinance. Board Comments: • Concerned with traffic flow on Rand Road and Albert Street • This is the second worst intersection in the Village and this project will add even more congestion • The intersection will be undergoing extensive improvements that will alleviate much of the traffic congestion. Ms. Choi responded, stating shared paths, additional lanes and other improvements are expected to be completed by the end of 2023; Raising Canes is proposing to begin construction in January 2024 with a completion date of September 2024 The petitioner should absorb the cost of widening Albert Street • Concerned with traffic movement; requested an overlay of the intersection as proposed, additional diagrams and maps in addition to post planned intersection improvements • Questioned the hours of operation • A more thorough and comprehensive traffic study is needed • Not convinced this is the appropriate parcel for this restaurant; will only bring more congestion to an already congested area • Bike and pedestrian traffic will add to congestion • Additional information regarding traffic flow is needed before project can be supported Ms. Choi and Kimley Horn representatives Emma Albers, Traffic Engineer and Juliette Stroesser, along with ADA architect Dustin Johnston, provided the following in response to questions from the Board: • Fagade includes brick on wood, not textured concrete block, and will feature two different styles/colors of brick • Underground stormwater vault detention will be on site (under the parking lot) • Additional landscaping conditions will be included in the ordinance • Traffic Impact Study looked at build (completion of Raising Canes construction) vs. no - build (after intersection improvements) and showed minimal impact 0 Public Comment: Bob Alexander 9 S. Albert Street • Appreciated the discussion, questions and comments; Mr. Alexander submitted a petition signed by residents of the zero block of South Albert who are opposed to the subject project. • Century Tile did not have the volume of traffic that is expected from this project Caty Anast 6 S. Albert Street • Spoke on behalf of neighbors • Problematic location for a popular restaurant; area is already congested • Concerned with increased traffic on Albert Street and Rand Road • Concerned with proposed hours of operation Ms. Choi responded, stating the proposed ordinance restricts hours of operation; drive-thru to close at midnight and indoor dining until 11:00 p.m. Representative from Raising Canes supports restrictions. • Suggested alternative locations • If approved, requested any exterior lighting be shut off when the restaurant is closed Bill Grossi 1919 Burr Oak Dr. • This is not the appropriate location for the proposed business; a residential street should not be used a collector street; suggested alternate location Steve Polit 601 N. Wilshire Dr. • Similar proposals with similar residential traffic concerns have been approved by the Board in the past • Expressed concerns with the traffic studies • Expressed concern with the design of the drive-thru exits Mayor Hoefert recommended the item be held for a second reading to a date certain to allow time for the petitioner to prepare additional information regarding traffic impact as requested by the Board. Motion by Agostino Filippone, second by Michael Zadel to continue this item for a second reading to the February 21, 2023 regular meeting of the Village Board. Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Michael Zadel Nay: Richard Rogers Final Resolution: Motion Passed 9. VILLAGE MANAGER'S REPORT 9.1 A RESOLUTION TO APPROVE A COLLECTIVE BARGAINING AGREEMENT between the International Union of Operating Engineers Local 150 and the Village of Mount Prospect. Director of Public Works Sean Dorsey presented the Collective Bargaining Agreement between the International Union of Operating Engineers Local 150 and the Village of Mount Prospect. Mr. Dorsey stated it is a 5 -year contract that started January 1, 2023 and will end December 31, 2027. Mr. Dorsey stated that although the changes are few, they are significant. Mr. Dorsey presented four key features of the new contract: 1. The bargaining unit will transition from Union health insurance to Village health insurance on May 1, 2023 2. 33% wage increase over 5 years 7 3. One-time direct payment to RHS (Retirement Health Savings) for 11 employees to forego a retiree union health insurance discount 4. Compensatory time -off Mr. Dorsey provided additional details on the key features. Health insurance was the primary focus of negotiations. Mr. Dorsey stated Local 150 has been on the Union health insurance program since 2012 when this plan was less expensive than the Village health plan. However, in recent years, the Union health plans annual rates increased and is now the more expensive plan of the two. Mr. Dorsey stated the Village would save approximately $1.7 million over 5 years by transitioning the bargaining unit to the Village health insurance plan. Mr. Dorsey stated the 33% wage increase over the 5 years was an enticement to bring the Union on board with Village health insurance plan. In addition, the Union will contribute toward employee health insurance instead of the Village being the sole payer/contributor. The wage increase positions Mount Prospect in a higher wage ranking amongst local municipalities, which will improve our market standing. Mr. Dorsey stated the Village had fallen behind with annual wage increases due to the high cost of insurance. When salary increases are compared with insurance savings over the 5 -year term of the agreement, the Village will have a net gain of $575,041.50 Mr. Dorsey stated the compensatory time -off would allow employees to accrue overtime in the form of time -off or wages. All compensatory time accounts must be zeroed -out every October. Mr. Dorsey recommended approval of the Collective Bargaining Agreement between the International Union of Operating Engineers Local 150 and the Village of Mount Prospect and accompanying resolution. Mayor Hoefert noted the Public Works Department is very important to the Village. No further discussion. Motion by Richard Rogers, second by Terri Gens to approve a Collective Bargaining Agreement between the International Union of Operating Engineers Local 150 and the Village of Mount Prospect. Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Richard Rogers, Michael Zadel Nay: None Final Resolution: Motion Passed Resolution No. 1-23 9.2 As submitted No report. 10. ANY OTHER BUSINESS Trustee Matuszak promoted the new Veteran Banner Recognition Program and thanked staff for working on this initiative. The program honors current and former Mount Prospect residents who served in a branch of the United States military. Additional information can be found on the Village website. Trustee Rogers reminded everyone that Coffee with Council is Saturday, February 11, from 9:00 am to 11:00 am. Trustee Filippone announced two upcoming events on Wednesday, February 8, 2023 hosted by the Mount Prospect Police Department. A financial crimes and fraud prevention seminar will be held at the Mount Prospect Public Library from 2:00 p.m to 3:00 p.m. In addition, a video surveillance camera vendor display at the Police headquarters, 911 E. Kensington Road from 6:00 pm to 9:00 pm. Both events are open to the public. 0 Mayor Hoefert thanked the Special Events Committee for hosting a successful Shining Stars Gala last Saturday evening. Mayor Hoefert thanked Village staffers Kylie Cerk, Howard Kleinstein and Steve Martini for their contributions. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Zadel seconded by Trustee Gens motioned to adjourn the meeting. By unanimous voice vote, the February 71 2023 regular meeting of the Village Board of Trustees adjourned at 9:00 p.m Respectfully submitted, Karen M. Agoranos Village Clerk 0