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HomeMy WebLinkAbout03/20/2008 SCC minutes MOUNT PROSPECT SISTER CITIES COMMISSION Minutes March 20, 2008 Members Present: Janice Farley Skip Farley Lorrie Huber John Korn Dorothy Kucera Denise Rano Maura Reschke John Sibrava Mary Ann Sibrava Felicien Sirois Judy Thorne Rachel Toeppen Irvana Wilks Members Absent: Mike Karsen Cindy Kiel Gary Randant Paul Seils Guest: David Erb, Finance Director Staff Liaison: Maura EI Metennani The meeting was called to order at 5:30 p.m. by Chairperson Dorothy Kucera. The minutes of January 17, 2008 were approved. It was requested that the State Convention and Publicity be added as agenda items. Commission Finances Dorothy announced that Skip Farley had volunteered to take over as Treasurer of the Commission. David Erb, the Village's Finance Director provided an overview of the Commission's finances. It was explained that they would be provided a baseline budget and any additional funds needed would have to be made up through fundraising or special budget requests to the Village Board. Mr. Erb reviewed the Financial Summary for 2006-7 and a Treasurer's Report for January and February 2008.Mr. Erb suggested, as is stated in the ordinance creating the Commission that the Commission is to make a presentation to the Village Board each September which could include planning for the following year, especially in the case of planned visits. He suggested that the Chair submit a letter to the Board requesting the additional funds when needed. Mayor Farley reported that Mayor Franc;:ois Kosciusko Morizet had won the run-off election to retain his position as Mayor of Sevres. EveninCl with French Consul General Felicien reported on the Evening with French Consul General, Jean Baptiste de Boissiere held at the Library. The Commission members signed a letter of thanks. The program was taped for MPTV Library Life and will begin airing the week of April 20. Wheelchairs for Peace Rachel Toeppen reported that the donation to Wheelchairs for Peace had been received. Rachel proposed asking for a small donation from attendees at all Sister City events or set aside a percentage of funds raised. She said that it would be good to make an ongoing commitment to a humanitarian cause. Mary Ann Sibrbava suggested deciding on a year to year basis, depending on the finances. Dorothy Kucera said that the Commission was a government Commission and bound by ordinance. Not all commissions are under the government and are freer to act. Rachel asked that the matter be revisited at a later date. A press release will go out about the donation and a copy will be sent to Vino 100. Sister Cities Commission March 20, 2008 Meeting Minutes Page 2 5/16/2008 Events . Potluck Dinner - April 24 Judy Thorne is organizing the event. The postcards will be sent out. . French Market - Dorothy will talk to Gary about French Market . 4th of July Parade The Commission will once again have a float in the parade. Staff will provide handout. . Community Band Bastille Day Concert - July 14, 7:30 p.m. . Library Bastille Day - Family Event, July 16 It will be promoted as a Family Event. Irvana will ask the Youth Commission to participate . Musical Play Denise reported on the progress with the musical play. She contacted 12 locations. She had a few who said yes and a few maybes. It is planned the musicians will be here from Oct. 27 - Nov. 1. Other suggestions included Alliance Franyaise, Oak Park Children's Museum, Metropolis Theater. Publicitv Rachel Toeppen will cover publicity for the State newsletter. Staff will handle press releases and distribution to: local media, electronic sign board, web site, newsletter. Rachel may do supplemental press releases to local media. Best publicity is word of mouth/personal contact. State Convention Dorothy strongly encouraged all members to attend. Alice White, the State Chair of the Sister Cities Commission is ill. Irvana offered to send a card.