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Home My WebLink About08/17/1993 VB minutes MINUTES OF THE REGUL~RMEETING OF THE I~YOR~NDBOARD OF TRUSTEES OF THE V~LL~GE OF MoDNT PROSPECT AUGUST ~7~ ~993 CALL TO ORDER CAF~ TO ORDER Mayor Farley called the meeting to order at 7:30 P.M. ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George Clowes' Trustee Richard Hendricks Trustee Paul Hoefert Trustee Michaele Skowron Trustee Irvana Wilks Absent: Trustee Timothy Corcoran INVOCATION The invocation was given by Mayor Farley. INVOCATION APPROVAL OF MINUTES Trustee Corcoran', seconded by Trustee Wilks, APPROVE moved to approve the minutes of the regular MINUTES meeting of the Mayor and Board of Trustees held August 3, 1993. Upon roll call: Ayes: Clowes, Hoefert, Skowron, Wilks, Nays: None Pass: Hendricks Motion carried. APPROVaL OF BILLS Trustee Hoefert, seconded by Trustee Wilks, APPROVE moved to approve the following list of bills: BILLS General Fund $ 806,595 Refusal Disposal Fund 2,436 Motor Fuel Tax Fund 1,352 Community Development Block Grant Fund 10,820 Illinois Municipal Retirement Fund - Water & Sewer Fund 557,347 Parking System Revenue Fund 15,977 Risk Management Fund 82,971 Vehicle Replacement Fund 23,289 Motor Equipment Pool Fund - Capital Improvement, Repl. or Rep. 24,196 Downtown Redev. Const. Fund - Police & Fire Building Const. 51,812 Flood Control Revenue Fund 1,108 EPA Flood Loan Construction Fund 546,934 Corporate Purpose Improvement 1990 - Debt Service Funds Flexcomp Trust Fund EscrowDeposit Fund 42,597 ~'~ Police Pension Fund Firemen's Pension Fund ~ Benefit Trust Fund 2,385 $2,169,819 Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. FINANCIAL REPORT Trustee Hoefert, seconded by Trustee Wilks, moved to accept the financial report dated July 31, 1993, subject to audit. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. MAYOR,S REPORT MOUNT PROSPECT Mayor Farley presented a Resolution that PUBLIC LIBRARY: acknowledged and congratulated the Mount Prospect 50TH ANNIVERSARY Public Library on its 50th Anniversary. RES.NO. 34-93 Trustee Clowes, seconded by Trustee Skowron, moved for passage of Resolution No. 34-93 A RESOLUTION ACKNOWLEDGING THE 50TH ANNIVERSARY OF THE MOUNT 'PROSPECT PUBLIC LIBRARY Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks, Farley Nays: None Motion carried. Jacqueline Hinnaber, President of the Mount Pr0spectPublic Library, expressed her appreciation to the Board for the continued support of the Library and for honoring their anniversary. PROCLAMATION: Mayor Farley proclaimed September 9, 1993, as D.A.R.E. DAY D.A.R.E. Day in MoUnt Prospect, acknowledging the efforts of law enforcement officers to educate 5th and 6th grade children of the perils of alcoholand drug abuse. Lou Sparbora of the Cook County Sheriff's office, accepted the Proclamation. AMENDCH. 13 An Ordinance was presented for first reading that would amend Chapter 13 by deleting the Class "R, liquor license, recently issued to Martinelli's Restaurant, 1724 - 1728 West Golf Road, and creating a Class "S" liquor license for Martinelli's .instead. It was noted that the owner of Martinelli's Restaurant'had revised his request to allow patrons to sit in the lounge/bar area when waiting for a table, which requires a Class "S" license. Trustee Wilks, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Page 2 - August 17, 1993 Trustee Wilks, seconded by Trustee Clowes, moved ORD.NO. 4577 for passage of Ordinance No. 4577 AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE upon roll call= Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None · Motion carried. Mayor Farley recommended the following people be APPOINTMENTS: appointed to the newly created Special Events SPECIAL EVENTS Com~ssion: COMMISSION Five Year Terms: Lil Floros, 111 N. Emerson St. Co-Chairman Leo Floros, 111 N. Emerson Stl Co-Chairman Four Year-Terms: Jill Friedrichs, 320 W. Central Rd. Fran Higley, 301 S. George St. Laura Luteri, 302 S. I-Oka Janice Farley, 116 N. Emerson St. Three Year Terms: Ed Sroczynski, 1309 Nutmeg Ct. Jonna Shoub, 1810 Boulder Ln. Rev. William Tucker, 100 S·. School St. Two Year Terms: Linda Hoefert, 304 E. Evergreen Ave. Lloyd Levin, 1777 Crystal Ln. Adriane Lewis, 1509 S.'Redwood One Year Terms: Debble Carlson, 1500 E. Euclid Ave. Steve Durlacher, 420 W. Dempster St. Michael E. Janonis, 100· S. Emerson St. Trustee Clowes, seconded by Trustee Wilks, moved. to Concur with the recommended appointments to the Special Events Commission. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Mayor Farley announced that an Executive Session would be necessary at the end of the meeting and under, the Manager's Report, there would be discussion on a s~bject not listed on the agenda - namely the Hatlen Heights stormwater project. Trustee Wilks, seconded by Trustee Hoefert, moved to consider an item not listed on the agenda, specifically the Hatlen Heights stormwater management project. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Page 3 - August 17,1993 As noted, this discussion will take place under the Village Manager's Report at the end of the meeting. COMMUNICATIONS/%NDPETITION8 - CITIZEN8 TO BE HEARD INTRODUCE Village Manager Janonis introduced David Strahl who DAVID STRAHL: joined the employ of the Village as Assistant to the ASSISTANT TO Village Manager earlier in the week. MANAGER TRUSTEE COMMENT~ PROPERTY Trustee .Hendricks asked if the Village had any MAINTENANCE regulations governing the up-keep of property. Mr. Janonis stated that the Village has a Property Maintenance Code which requires property owners to keep their property in good repair. .. Trustee Hendricks was referring to a specific property and information will be given to staff to follow up on enforcement. OLD BUSINESS ZBA 57-V-93 ZBA 57-V-93, 504 South Main Street 504 S. MAIN ST. An Ordinance was presented for first reading that would grant a variation to allow a room addition to be built within 6.83 feet of an accessory structure, rather than the required 10 feet. The Zoning Board of Appeals recommended granting this request by a vote of 7-0. Trustee Wilks, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. ORD.NO. 4578 Trustee Wilks, seconded by Trustee Hoefert, moved for passage of Ordinance No. 4578 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED AT 504 SOUTH MAIN STREET Upon roll call: Ayes.: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. ZBA'58-V-93 ZBA 58-V-93, 423 South Pine Street 423 S. PINE ST. An Ordinance was presented for first reading that would grant a Variation to allow a six foot service walk to encroach into the side.yard. 'The Zoning Board of Appeals recommended granting this variation by a vote of 6-1. This Ordinance will be presented for second reading at the next meeting on September 7th. ZBA 60-SU-93 ZBA 60-SU-93, Circuit City - Randhurst CIRCUIT CITY: An Ordinance was presented for first reading that RANDHURST would grant a Special Use to allow a roof-mounted satellite antenna. The Zoning Board of A p p e a 1 s recommended granting the request in ZBA 60-SU-93. Page 4 - August 17, 1993 Trustee Wilks, seconded by Trustee H0efert, moved to waive the rule requiring two readings of an Ordinance~ Upon roll call: Ayes: Clowes, Hendricks, Hoefert, ,_. Skowron, Wilks Nays: None Motion carried.. Trustee Wilks, seconded by Trustee Hoefert, moved ORD.NO. 4579 for passage of Ordinance No. 4579 AN ORDINANCE GRANTING A SPECIAL USE FOR "CIRCUIT CITY" LOCATED WITHIN THE RANDHURST -SHOPPING CENTER Upon roll call: Ayes: Clowes, Rendricks, Roefert, Skowron, Wilks Nays: None Motion carried. NENBUSINES8 PUBLIC HEARING PUBLIC HEARING: Pursuant to proper legal notice haVing been published MODIFY CABLE TV in the Mount Prospect Herald on August 7, 1993, FRANCHISE Mayor Farley called the Public Rearing to order at 8:20 P.M. ~-~ it was noted that the proposed modification to the Franchise Agreement with Telenois, Inc. is to allow a single cable system. It was'noted that with the proposed modification there are several government access channels for school districts and park districts that will be eliminated, however, the Village Manager held a meeting with a majority of these governmental entities and arrangements will be made to share channels and/or information. There wss no audience participation. Mayor Farley closed the Public Rearing at 8:28 P.M. Trustee Hoefert, seconded by Trustee Skowron, moved RES.NO. 35-93 for passage of Resolution No. 35-93 A RESOLUTION AUTHORIZING EXECUTION OF AN AHENDMENT TO THE FRANCHISE AGREEMENT WITH TELENOIS, INC. Upon roll call: Ayes:.Clowes, Hendricks, Hoefert, Skowroni' Wilks Nays: None Motion carried. The Safety Commission has submitted recommendations AMEND CH. 18 relative to the following traffic control issues. TRAFFIC CODE At the request of residents, the Safety Commission Page 5 - August 17, 1993 STOP SIGNS: recommended installing STOP signs for both north DOUGLAS, CRAIG & and southbound traffic on the following LEONARD AT intersections: LINCOLN ST. Northbound on Douglas Avenue at Lincoln Street Northbound on Craig Court at Lincoln Street Southbound on Leonard Lane at Lincoln Street The Safety Commission recommended these amendments to Chapter 18 by a vote cf 8-0. Trustee Wilks, seconded by Trustee Hoefert, moved to concur with the recommendation of the Safety Commission and authorize STOP signs as indicated above. 'Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. An Ordinance will be presented September 7th for first reading. REDUCE SPEED At the request of the residents of Brentwood LIMIT: Subdivision (east of Wolf Road between Kensington BRENTWOOD SUB. Road and Euclid Avenue) the Safety Commission recommended, by a vote of 8-0, to reduce the speed limit within that Subdivision from 30 MPH to 25 MPH. Trustee Hoefert, seconded by Trustee Wilks, moved to concur with the recommendation of the Safety Commission to reduce the speed limit within the Brentwood subdivision from 30 MPH to 25 MPH. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. An Ordinance will be presented September 7th for first reading. LIONSPARK SCHOOL The Safety Commission recommended instituting the following traffic regulations around Lions Park School, located on East Council Trail: a. No Standing, Stopping Or Parking on school days between 8:00 AM and 4:00 PM On Council Trail between Elm and School Streets b. Establish aschool bus loading/Unloading zone on the north side of Council Trail c. Establish "Do Not Enter - School Days" between 8:45 AM and 9:15 AM and 2:15 PM and 3:15 PM for northbound traffic on School Street south of Council Trail There was discussion among Board members as to the best safety measures for the school children. BettyLauner, Board Member of Mount Prospect School District 57, stated that she was unaware of the Page 6 - August 17, 1993 traffic problems in the area of Lions Park School and the recommendations of the Safety Commission. Trustee Clowes, who lives in close proximity to the school, stated that the proposed regulations may just move the congestion to the side streets around the school. It was the decision of the Village Board that additional information should be obtained as to the proposed traffic regulations and who.was involved with the process of making 'these recommendations. Trustee Hendricks, seconded by Trustee Skowron, moved to remand the subject of traffic regulations around Lions Park School back to the Safety Commission. Upon roll call= Ayes= Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Janonis presented bid results for BID RESULTS various items. The following bid was received for a portion of BURY the project to bury utility in the. northwest UTILITY corner behind the new Fire and Police Headquarters LINES Building: Bidder Amount Kendon Electric Inc. $ 43,550.00 Mr. Janonis noted that the balance of .the work KENDON ELEC. involved with this project would be done by Commonwealth Edison, however, the original cost estimate of Commonwealth Edison was $21,000 and they have now revised that a~ount to $27,000, bringing the total cost of this project to $71,000. Due to the increased cost, it was the'recommendation of the Village Manage~ to reject the bid and .negotiate with Kendon to see if their cost could be reduced. Trustee Hoefert expressed his concern relative to .spending $71,000 on this type of project, especially considering the fact that there is a financial shortfall projected for this budget year. Trustee Hoefert, seconded by Trustee Wilks, moved REJECT BID to reject the bid received from Kendon Electric to bury the utility lines behind the Police and Fire Building. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Page 7, 1993 - August 17, 1993 NEGOTIATE WITH Trustee Skowron, seconded by Trustee Wilks, moved KENDON ELECTRIC to authorize the administration to negotiate with Kendon Electric and possibly reduce their bill for burying the utility lines. Upon roll call: Ayes: Skowron, Wilks, Farley Nays: Clowes, Hendricks, Hoefert Motion failed. WATER METERS & Bids were received for water meter installation and TESTING testing, a copy of the complete bid tabulation is attached to these minu=es. It was noted that the budgeted amount for water meters installation is $22,000 and $10,000 for testing and repair. Trustee Hoefert, seconded by Trustee Clowes, moved to concur with the recommendation of the administration and accept the low qualified bid submitted by H.B.K. Water Meter Service at a cost not to exceed the budgeted amount of $32,000. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. PARKWAY TREES Bids were presented for the purchase and planting of parkway trees, based on the size of the tree and species, a copy of the complete tabulation is attached to these minutes. It was noted that the budgeted amount for this program is $63,600.00. ST. AUBIN Trustee Hoefert, seconded by Trustee Wilks, moved NURSERY to concur with the recommendation of' the administration and accept 'the low qualified bid submitted by St. Aubin for parkway trees at a cost not to exceed $63,600.00. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. STREET The following bids were received for the CONSTRUCTION reconstruction of portions of Apache Lane, Boulder Drive and Haven Street: Bidder Amount Arrow Road Construction $ 429,887.25' Pal~ho Bros. 486,000.00 Plote~ Inc. 547,426.70 L.Hoffman Excavating Co. 573,590.85 J.A.Johnson Paving 585,252.95 R. W. Dunteman Co. 600,329.95 DiPaolo Co. 655,556.00 ARROW ROAD CONST. Trustee Wilks, seconded by Trustee Clowes, moved to concur with the recommendation of the Page 8 - August 17, 1993 administration and accept the low bid submitted by Arrow Road Construction to undertakethe reconstruction of portions of Apache Lane, Boulder Drive and Haven Avenue at a cost not to exceed $429,887.25. Upon roll call: Ayes= Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. An Ordinance was presented for first reading that SELLVEHICLES would authorize the sale of vehicles no longer AUCTION useful nor necessary to the Village. These vehicles would be sold in conjunction with the annual auction conducted by the Northwest Municipal Conference and will be held on Saturday, October 9th at the Mount Prospect Public Works Facility. Trustee Wilks, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an Ordinance. 'Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays~ None Motion carried. Trustee Wilks, seconded by Trustee Skowron,.moved ORD.NO. 4580 ~ for passage of Ordinance No. 4580 AN'ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE VILLAGE Upon roll call= Ayes= Clowes, Hendricks, Hoefert, Skowron, Wilks Nays= None Motion carried. An Ordinance was presented for first reading that SELL MISC. would authorize the sale miscellaneous furniture FUP~NITURE/ and office equipment no longer useful to the EQUIPMENT Village. It was noted that a lot of this furniture was replaced when the Police and Fire Departments moved into their new facility. Ail of the the furniture and equipment will be sold to a broker as 'a lot'. Trustee Hoefert, secomded by Trustee Wilks, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays= None Motion carried. Page 9 - August 17, 1993 ORD.NO. 4581 Trustee Hoefert, seconded by Trustee Wilks, moved for passage of Ordinance No. 4581 AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE VILLAGE Upon roll call: Ayes= Clowes, Hendricks, Hoefert, Skowron, Wilks Nays= None. Motion carried. HATLEN HEIGHTS Mr. Janonis presented the discussion on the Hatlen SEWER Heights sewer project which was not listed on the agenda, however a motion was approved earlier in the meeting allowing discussion. It was notedthat a couple of months ago the Board had been'informed that a major design error by ~ Environmental had taken place at Lincoln Street and Busse Road, where it was discovered-that an MWRDsewer was located at the same depth as the new sewer lines being installed by the Village. The Village had retained the services of RUST to prepare a corrected design for this area. Representatives of RUST explained their recommendations, which would result in an additional cost of $359,595.00 for the work and '$30,000 for the inspection work to be conducted by RUST Environment & Infrastructure. The Village Manager did note that this $9,000,000 flood control program undertaken by the Village has only had approximately $60,000 in change orders to date. The problem encountered at Lincoln a Busse will add a relatively small increase to the total project. Trustee Wilks, seconded by Trustee Hoefert, moved to concur with the recommendation of the administration and authorize an expenditure not to exceed $359,595.00 for Option "D# for the sewer work at Lincoln Street and Busse Road. ~pon roll call:. Ayes: Clowes~ Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. RUST ENVIRONMENT Trustee Wilks, seconded by Trustee Hoefert, moved INFP~STRUCTURE to concur with the recommendation of the administration and 'retain RUST Environme~t & Infrastructure to perform the inspection of the revised Hatlen Heights sewer project at Lincoln Street and Busse Road at a cost not to exceed $30,000. Upon roll call= Ayes= Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. ~ OTHER BUSINESS None Page 10 - August 17, 1993 XECUTIVE SESSION EXECUTIVE Trustee Hoefert, seconded by Trustee Skowron, moved SESSION: to go into Executive Session for the purpose of PROPERTY of discussing property disposition. DISPOSITION Upon roll call: Ayes: Clowes, Hendricks, .Hoefert, Skowron, Wilks Nays: None Motion carried. The Board went into Executive Session at 9:43 P.M. Mayor Farley reconvened the meeting at 11:30 p.M. Present upon roll call: Mayor Farley Trustee Clowes Trustee Hendricks Trustee Hoefert . Trustee Skowron Trustee Wilks ADJOURNMENT Mayor Farley adjourned the meeting at 11:12 P.M. Carol A. Fields Village Clerk Page 11 - August 17, 1993