HomeMy WebLinkAbout2. DRAFT MINUTES 04/15/2008
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
APRIL 15, 2008
CALL TO ORDER Mayor Pro Tem Lohrstorfer called the meeting to order at 7:04 p.m.
ROLL CALL
Present:
Mayor Pro Tem Richard Lohrstorfer
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee Michael ladel
Absent:
Mayor Irvana Wilks
Trustee Timothy Corcoran
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Juracek led the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee ladel gave the Invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee ladel moved to approve the April 1, 2008
Village Board meeting minutes.
Trustee Juracek requested the following change to the minutes as written:
Page 3- NEW BUSINESS
Eminent Domain Action
1. 4th paragraph - 2nd sentence to read:
She indicated if the Village does not move forward with the purchase at this
time, (delete) the market Gould drive up the price and the Village would end
up paying even more in the long run.
Trustee Hoefert requested the following changes also be made to the April 1st
meeting minutes;
NEW BUSINESS
Page 3 - Eminent Domain Action
2. 3rd paragraph - 3rd sentence
He further stated his "no" vote is independent of, and not (delete) due to lack of
support for the rede':elopment of the do'::nto'J:n triangle (insert - linked to
his lack of support of the Heimbaugh proposal.)
Page 7 - Traffic Study Consultant
3. ih paragraph - 1 st sentence
delete (Comments from the Village Board also included)
1st bullet - (insert - Trustee Hoefert commented on the) benefits of the bidding
process
2nd bullet - (insert - Trustee Juracek recommended staff)
incorporate information that will allow use of a comprehensive contract to
minimize having to return to the Village Board for funding of an on-going project.
MANAGER'S REPORT
Page 8 - In-Car Citation Printing System
4. 4th paragraph - 1st bullet
IDNetworks - used by (delete - a number of) (insert - all) other agencies ....
Trustee Juracek, seconded by Trustee ladel, moved to approve the recommended
revisions to the April 1st meeting minutes.
1
Upon roll call: Ayes:
Nays:
Abstain:
Motion carried.
Hoefert, Juracek, Lohrstorfer, Zadel
None
Korn
The Village Board approved the April 1st meeting minutes as revised with the
following vote.
Upon roll call: Ayes:
Nays:
Abstain:
Motion carried.
Hoefert, Juracek, Lohrstorfer, Zadel
None
Korn
APPROVE BILLS
AND FINANCIALS
APPROVE BILLS AND FINANCIALS
Mayor Pro Tem Lohrstorfer stated the next item on the agenda, "APPROVE BILLS
AND FINANCIALS" was noted by an asterisk, and all items further listed in that
manner would be considered with one (1) vote, as business item "IX. CONSENT
AGENDA."
MAYOR'S
REPORT
MAYOR'S REPORT
Mayor Pro Tem Lohrstorfer presented a proclamation in recognition of ARBOR DAY,
April 25, 2008.
Ms. Sandy Clark, Public Works Forestry/Grounds Superintendent accepted the
proclamation and extended an invitation to the Village Board and community to
attend the Arbor Day tree planting, April 25th, 1 :30 p.m. at Fairview Elementary
School.
Ms. Clark also noted the following:
· Village awarded "USA Tree City" Award
· Village awarded "Growth" Award
In addition, Ms. Clark thanked Mr. Tom George, resident, for his proactive efforts to
assist with the replacement of trees lost in the August 2007 storm. Concerned with
the loss of trees, Mr. George, Vice President of 101, was instrumental in obtaining a
$5,000 donation from 101 to assist with tree replacement costs.
Mayor Pro Tem Lohrstorfer congratulated Ms. Clark and the Public Works staff for
their recent awards and also thanked Mr. George for arranging the generous
donation for tree replacement.
APPOINTMENTS APPOINTMENTS
Mayor Pro Tem Lohrstorfer presented the following appointment for Village Board
approval:
Youth Commission
Appointments
Alex Oplawski
Term expires June 2009
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointment as
listed above.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Zadel
Nays: None
Motion carried.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
HEARD Ms. Donna Franczk Association President
Village Centre
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Speaking on behalf of the Village Centre Condominium Homeowner's Association,
DOWNTOWN Ms. Franczyk stated the Association has several concerns regarding the Heimbaugh
REDEVELOPMNT redevelopment proposal for the downtown "triangle." She stated the Association
supports and welcomes redevelopment of the "triangle" but is concerned with the
high density and safety issues the current proposal would generate. Village Centre
residents encourage the Village Board to seek alternative proposals for re-
development of the "triangle."
Mayor Pro Tem Lohrstorfer thanked Ms. Franczyk for her comments, and further
stated the Village Board would also welcome resident comments regarding the
proposed redevelopment project at the May 6th Village Board meeting.
Mr. Jim Uszler
9 South Elm
BLUES MOBILE Mr. Uszler, Mount Prospect Chamber Executive Director, stated he was representing
CRUISE NIGHTS the Mount Prospect Downtown Merchants Association (MPDMA) to promote the
MPDMA's Blues Mobile Cruise Nights. The popular Saturday night car shows will
be held every Saturday from May 1ih - September 2ih.
JAYCEES Mr. Richard Lewis, Mount Prospect Jaycees, presented a request for the Village
CARNIVIAL Board's approval to waive the permit fee for the Jaycee's Carnival to be held May
21st- 26th at the Mount Prospect Plaza.
CONSENT
AGENDA
BILLS &
FINANCIALS
RES 13-08
RES 14-08
RES 15-08
RES 16-08
RES 17-08
RES 18-08
ASPHAL T
CONTRACT
LAPTOPS
Trustee Hoefert, seconded by Trustee Korn, moved for the approval to waive the
permit fee for the Mount Prospect Jaycee Carnival, May 21 - 26, 2008.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Zadel
Nays: None
Motion carried.
CONSENT AGENDA
Trustee Hoefert, seconded by Trustee Korn, moved to approve the following
business items:
1. Bills dated April 1-9, 2008
2. Financial Report dated March 1-31, 2008
3. A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE
WITH THE MOUNT PROSPECT DOWNTOWN MERCHANTS ASSOCIATION
TO CONDUCT WEEKLY CAR SHOW
4. A RESOLUTION AUTHORIZING THE EXECUTION OF A RESTRICTIVE
COVENANT FOR INSTALLATION OF REQUIRED STREETLIGHTS FOR
PROPERTY LOCATED AT 199 WEST RAND ROAD
5. A RESOLUTION APPROVING A PLAT OF VACATION FOR 1630-1780
WALL STREET (LAKE CENTER PLAZA)
6. A RESOLUTION APPROVING A PLAT OF RESUBDIVISION FOR 1630-1780
WALL STREET (LAKE CENTER PLAZA)
7. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO
PICK UP EMPLOYEE CONTRIBUTIONS REQUIRED OF EMPLOYEES
PARTICIPATING IN THE ICMA QUALIFIED SECTION 401 (a) PLAN OF THE
VILLAGE OF MOUNT PROSPECT
8. A RESOLUTION EXTENDING THE PERIOD OF PARTICIPATION IN THE
INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE FOR A
PERIOD OF THREE ADDITIONAL YEARS
9. Request Village Board approval to accept bid for 2008 and 2009 asphalt
restoration contract in an amount not to exceed $48,500.
10. Request Village Board approval to waive bid and to purchase ruggedized
laptops in an amount not to exceed $40,530.
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PROFESSIONAL
SERVICES
POWER SUPPLY
CONCRETE
CONTRACT
UNDERGROUND
SPRINKLER
SYSTEM
PROFESSIONAL
SERVICES
RESERVOIRS
3RD PARTY
CLAIMS ADMIN
OLD BUSINESS
PZ-31-06
1700 E. EUCLID,
1303 WOLF &
COMED ROW
MAP AMEND &
CONDITIONAL
USE
ORD 5683
11. Request Village Board approval to accept proposal for professional services
for standby pump power supply in an amount not to exceed $39,000.
12. Request Village Board approval to accept bid for 2008 and 2009 concrete
restoration contract in an amount not to exceed $32,400.
13. Request Village Board approval to accept bid for shrub/perennial planting
contract in an amount not to exceed $26,731.
14. Request Village Board approval to accept bid for installation of an
underground sprinkler system on Prospect Avenue in an amount not to exceed
$24,430.
15. Request Village Board approval to accept proposal for professional services
for construction and inspection services with Reservoir 11 and Reservoir 4
painting project in an amount not to exceed $21,145.
16. Request Village Board approval for renewal of the annual service agreement
for third-party claims administration for the year beginning January 1, 2008
and ending December 31, 2008.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Zadel
None
Motion carried.
OLD BUSINESS
Mayor Pro T em Lorhstorfer presented for second (2nd) readings: (1) an ordinance to
amend the official zoning map of the Village of Mount Prospect and (2) an ordinance
granting a Conditional Use permit and variations for property located at 1700 East
Euclid Avenue, 1303 Wolf Road and ComEd ROW, Gendell Partners.
Community Development Director William Cooney provided a brief overview of the
petitioner's request that were presented as first (15) readings at the December 18,
2007 Village Board meeting. Mr. Cooney stated the 2nd reading of the ordinances
have been deferred since the December 18 meeting to provide the Petitioner time to
satisfy the Northwest Water Commission's (NWC) concerns related to construction
over their 48" water main located in the ROW. He stated the Petitioner has reached
a verbal agreement with the NWC regarding their easement rights and in response to
concerns from one of the development's primary tenants the building elevations have
been revised; staff supports the proposed changes to the building elevations.
If approved staff recommends the following additional conditions:
1. a formal agreement be executed between the Petitioner and NWC prior to
issuance of any development permits for the project
2. petitioner to install sidewalk according to Village standards - $50,000
The Petitioner was in attendance and in response to a question regarding the
project's timeline indicated the start date would be sometime this summer.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance 5683:
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE
VILLAGE OF MOUNT PROSPECT FOR PROPERTY LOCATED AT
1700 EAST EUCLID AVENUE, 1303 WOLF ROAD AND COMED ROW
Upon roll call: Ayes: Hoefert, Korn Lohrstorfer, Zadel
Nays: None
Abstain: Juracek
Motion carried.
Trustee Zadel, seconded by Trustee Korn, moved for approval of Ordinance 5684 as
amended to include condition requiring sidewalk installation:
4
ORD 5684
NEW BUSINESS
CANADIAN
NATIONAL
RAILWAY
RES 12-08
AMEND
CHAPTER 18
(TRAFFIC)
RESIDENTIAL
TRAFFIC ZONES
11, 16 AND 18
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND
VARIATIONS FOR PROPERTY LOCATED AT 1700 EAST EUCLID
AVENUE, 1303 WOLF ROAD AND COMED ROW
Upon roll call: Ayes: Hoefert, Korn Lohrstorfer, Zadel
Nays: None
Abstain: Juracek
Motion carried.
NEW BUSINESS
Mayor Pro Tem Lohrstorfer presented a resolution in support of the proposed
acquisition of the Elgin, Joliet and Eastern Railway Company (EJ&E) by the
Canadian National Railroad (CN).
Village Manager Michael Janonis provided background information stating the
proposed acquisition will have a positive impact on the Village; substantial decrease
in the amount of freight traffic through the Village, and expand and improve the
commuter service on Metra's North Central line. Village Manager Janonis added that
while train traffic would be reduced with the acquisition, train traffic could increase at
a later time as trains are redirected to the Village. Staff recommends the Village
Board approve the Resolution in support of the proposed acquisition of the Elgin,
Joliet and Eastern Railway Company by the Canadian National Railway.
Mal Holec
927 Quince Lane
Mr. Houlec expressed his support of the Village's position to support the acquisition
of EJ & E by CN. He stated the traffic congestion created by train traffic has become
increasingly problematic.
Trustee Hoefert, seconded by Trustee Juracek, moved to approve RES 12-08:
A RESOLUTION IN SUPPORT OF THE PROPOSED ACQUISITION
OF THE ELGIN, JOLIET & EASTERN RAILWAY COMPANY BY THE
CANADIAN NATIONAL RAILROAD
Upon roll call: Ayes: Hoefert, Juracek, Korn, Zadel
Nays: None
Motion carried.
Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance to amend
Chapter 18 (Traffic) of the Mount Prospect Village Code. This ordinance implements
components of the Village's "Residential Intersection Traffic Control" program and
the "Residential Speed Limit" program for Zones 11, 16 and 18.
Following a brief overview of the objectives of the Village's comprehensive Traffic
Control program including post-studies, Project Engineer Matt Lawrie provided a
summary of the neighborhood traffic studies conducted and staff recommendations
in Zones 11, 16 and 18. The residential intersection traffic control studies were
conducted by the Village's consultant KLOA, Inc. and the Village's Engineering
Division conducted the residential speed limit studies. Mr. Lawrie stated Mr. Michael
Werthmann of KLOA was also in attendance to respond to questions/comments.
Zone 11 - bounded by Central Road/Busse Road I/Golf Road/western Village limits
A total of 77 intersections were reviewed to determine the proper traffic controls in
Zone 11 and two (2) school districts. Included in his summary were
recommendations for intersection traffic control and speed limit changes:
· All but 5 intersections to be controlled (2 or 4 way stops)
· Eliminate use of yield signs
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· 25 mile per hour speed limit in all neighborhoods with exception of
School Zones - 20 miles per hour during school hours when children are
present
Staff also recommended the stop sign at Willow and Tamarack remain until such
time a traffic calming project is conducted to address pedestrian safety.
Zone 16 - bounded by Golf Road/Busse Road/Algonquin Road/western Village
limits.
A total of 22 intersections and one (1) school zone were reviewed to determine the
proper traffic controls in Zone 16. Included in the summary were recommendation
for intersection control and speed limit changes:
· All intersections to be controlled (1, 2 or 4 way stops)
· Eliminate use of yield signs
· 25 miler per hour speed in all neighborhoods with exception
School Zone - 20 miles per hour during school hours when children are
present
Zone 18 - bounded by Dempster Street/Elmhurst Road/Oakton Street/western
Village limits.
A total of 6 intersection were reviewed to determine the proper traffic controls in Zone
18. I ncluded in the summary were recommendation for intersection control and
speed limit changes:
· 5 intersections to be controlled (1, 2 or 4 way stops); 1 no intersection control
· No yield signs
· 25 miler per hour speed in all neighborhoods with exception
Mr. Lawrie stated notification of the traffic study and recommendations were sent to
over 1800 properties and one (1) Open House was conducted for residents from the
affected zones.
Several residents from the affected zones were in attendance to express concern
regarding the recommended changes to traffic control and speed limits in their
respective areas.
Zone 16
Mr. Emil Bahnmaier
1822 Pheasant Trail
· does not support removal of stop signs at Pheasant Trail and La Vergne Drive,
removal of stop signs will create safety hazard for pedestrians and will increase
traffic and speed on Pheasant Trail
· requested installation of speed bumps if stop signs are removed
· why does Willow Lane have 4 way stop at LaVerne
Residents from Zone 18 (Lake Briarwood) addressed the Village Board and
presented a petition from 96 homeowners in Lake Briarwood to oppose changes in
their community traffic patterns; removal of stops and increased speed.
Residents
Jim Archam (Lake Briarwood Association representative)
2818 Briarwood Drive East
Ann Konzack
2838 Briarwood Drive East
Phyllis Heaney
2812 Briarwood Drive East
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Comments - safety concerns with recommended intersection/speed chanqes
· no sidewalks or streetlights in Lake Briarwood area
· 'walking" community - adults and children frequently walk/ride bikes
· curvature of the road
· car dealership - use area for test driving
. removal of stop near dam - popular area for children on bikes
The Village Board responded to comments from residents and requested additional
data from Mr. Lawrie.
In response to the concerns expressed by Mr. Bahnmaier, Trustee Hoefert provided
insights into driving behaviors and traffic controls that have been validated through
national research and traffic analysis. In addition to utilizing proven engineering
traffic safety standards the Village conducts the neighborhood traffic studies before
moving forward with recommendations to enhance safety.
· stop signs - do not guarantee drivers will stop - may roll through or ignore
(pedestrians can develop a false sense of safety at controlled intersections -
expect drivers tol stop). Drivers may increase speed to unsafe level to make-up
for time lost at stop sign.
. speed limit - motorists drive at speed they are comfortable with, not necessarily
the posted limit. (Mr. Lawrie - driver's speed generally compatible with road
conditions, width of road, location)
. speed bumps - can be effective if traffic contained - does not shift traffic and
related traffic issues to adjacent streets
Trustees Hoefert and ladel requested staff provide documented daily traffic counts
from traffic study at Pheasant Trail and LaVergne Drive.
Trustee Juracek noted that Willow Lane is a collector street and collector streets
warrant more signage. She also requested staff provide documented daily traffic
counts from traffic study of Magnolia Lane and Catalpa Lane (lone 16).
Mayor Pro Tem Lohrstorfer stated that part of the Village's comprehensive program
includes monitoring the zones after the changes are implemented as well as post-
studies.
The Village Board then discussed lone 18 and commented on the concerns
presented by the residents from Lake Briarwood.
Trustee Korn questioned whether the annexation agreement with Lake Briarwood
included language regarding speed limits/traffic controls.
Village Manager Janonis stated staff researched this matter and found nothing that
would support an agreement to 'freeze" the current speed limit in Lake Briarwood.
The Village maintains control of traffic regulations in this area.
Trustees Hoefert, Juracek, Korn and ladel each commented on the Lake Briarwood
subdivision and noted the conditions that would support consideration for keeping a
20 mile speed limit throughout the subdivision including:
· no sidewalks/lighting
· curvature of the road
. self-contained sub-division - not bordered by any other sub-divisions
· traffic generally limited to residents in sub-division
· level of pedestrian traffic throughout sub-division
At the request of the Village Board staff will provide prior to the second (2nd) reading
of the ordinance at the May 6th Village Board meeting, documented daily traffic
counts from traffic study in Lake Briarwood.
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AMEND
CERTAIN
CHAPTERS OF
THE VILLAGE
CODE THAT
REGULATE
NOISE
CHAPTERS 9, 11,
23 AND 25
ORD 5685
RESERVE
VOLUME CAP
The Village Board also requested staff follow-up on additional concerns raised by
Lake Briarwood residents.
· stop sign - need for sign at car dealership
· stop sign - need sign by dam
· site obstructions (shrubbery)
Mayor Pro Tem Lohrstorfer stated the second reading of this ordinance would be
held at the May 6, 2008 Village Board meeting.
Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance amending
the code of ordinances of the Village of Mount Prospect. This ordinance amends
certain Chapters of the Village Code that regulate noise within the Village limits;
Chapter 9, "Public Utilities, Pavement and Tree Regulations," Chapter 11,
"Merchants, Businesses, Occupations and Amusements," Chapter 23, "Offenses and
Miscellaneous Regulations" and Chapter 25, "The Village Code."
Assistant Village Manager Dave Strahl provided background information regarding
the proposed changes specific to "noise" in residential zones. He stated additional
modifications were made to the proposed ordinance following discussion of the
proposed revisions at the March 25, 2008 Committee of the Whole meeting.
In response to comments regarding enforcement of the noise restrictions applicable
to lawn equipment, Village Manager Janonis stated enforcement would be done on a
complaint basis.
Trustee Hoefert, seconded by Trustee ladel, moved to waive the rule requiring
two (2) readings of an ordinance:
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, ladel
None
Trustee Hoefert, seconded by Trustee ladel, moved for approval of Ordinance 5685:
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS, COOK COUNTY, ILLINOIS
Upon roll call: Ayes: Hoefert, Juracek, Korn, ladel
Nays: None
Motion carried.
Mayor Pro Tem Lohrstorfer presented for a first (1st) reading an ordinance reserving
volume cap in connection with private activity bond issues and related matters. This
ordinance authorizes the Village to reserve its 2008 private activity bond volume cap
for future use.
Finance Director Dave Erb presented background information regarding the IRS
Code which allows state and local governments to issue-tax-exempt debt for the
benefit of certain qualified private development projects.
The Village has a total of $4,601,900 of private activity bond volume cap it must
reserve by April 30, 2008 or the money will be transferred to the State of Illinois.
The Village can choose to hold onto the volume cap after it is reserved until a project
is identified. Depending on the type of project being considered the cap can also be
carried over for up to three (3) years. At this time there are no projects placing a
request on the Village's volume cap. Staff recommend the Village Board reserve the
Village's private activity bond volume cap for 2008.
8
ORD 5686
MANAGER'S
REPORT
SEWER REPAIRS
CIPP PROCESS
Mr. Erb stated the Village still has its 2007 volume cap allocation. In response to a
question from the Village Board he added that the Volume Cap can be carried over
for up to three years before it expires; it can also be sold or transferred to another
community.
Trustee Korn, seconded by Trustee ladel, moved to waive the rule requiring two
(2) readings of an ordinance:
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, ladel
None
Trustee Korn, seconded by Trustee ladel, moved for approval of Ordinance 5686:
AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION
WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS
Upon roll call:
Ayes:
Nays:
Hoefert, Juracek, Korn, ladel
None
Motion carried.
VILLAGE MANAGER'S REPORT
Village Manager Janonis stated most of the items under the Manager's report were
approved under the Consent Agenda but Public Works had four (4) bid requests for
Village Board approval.
Public Works Water/Sewer Superintendent Matt Overeem presented background
information on each of the bid recommendations and responded to questions from
the Village Board.
1. Request Village Board approval to accept bid for sewer repairs Using Cured-
Place Pipe (CIPP) process in an amount not to exceed $995, 559.
Mr. Overeem stated the request is to continue combined sewer system repairs. The
work primarily consists of rehabilitating existing sewer main pipes using a no-dig,
cured in place-pipe (CIPP) process. The proposed work, along with the rehabilitation
work performed in 2005, 2006 & 2007 will result in the elimination of the worse
defects (Category 5) and approximately 75% of the Category 4 defects in the
Village's combined sewer system. The bid also includes repairs to a portion of the
Village's separate sanitary sewer system.
Staff recommend the 2008 combined sanitary sewer repairs using the CIPP process
project be awarded to Visu-Sewer Clean & Seal in the amount of $995,559.00; this
amount includes a contingency amount of $90,000.
Mr. Overeem, Finance Director Dave Erb and Public Works Director Glen Andler
provided the following information in response to questions from the Village Board.
· bid prices have been very aggressive; good pricing
. water increase in 2005 generating funds to cover cost of project
· new water rate study is planned
. project is 1 million dollars under initial estimated costs - allows additional
repair work to completed
Trustee ladel, seconded by Trustee Hoefert, moved to approve request to award
contract to Visu-Sewer Clean & Seal for sewer repairs using CIPP process in an
amount not to exceed $995,559.
Upon roll call: Ayes: Hoefert, Juracek, Korn, ladel
Nays: None
Motion carried.
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RESERVOIR #4
AND
RESERVOIR #11
2. Request Village Board approval to accept bid for Reservoir #4 pipe repainting
and Reservoir #11 interior and exterior painting project in an amount not to
exceed $370,000.
Mr. Overeem stated that in order to maintain the integrity of the Village's water
distribution system, the major components of each reservoirs and pumping stations
are routinely inspected and items found to be defective are rehabilitated. Based on
their respective inspections, both Reservoir #4 and Reservoir #11 need painting.
The bid specification included an additional request to perform spot welding of
any holes in Reservoir #11 that may be needed after the tank is abrasively cleaned
and inspected.
Staff recommend the contract be awarded to Maxcor Incorporated in an amount
not to exceed $370,000; includes $15,000 contingency for spot welding.
Trustee Juracek, seconded by Trustee ladel, moved to approve request to award
contract to Maxcor Incorporated for Reservoir #4 repainting and Reservoir #11
interior and exterior painting in an amount not to exceed $370,000.
Upon roll call: Ayes: Hoefert, Juracek, Korn, ladel
Nays: None
Motion carried.
3. Request Village Board approval to accept bid for sewer line spot relays in an
amount not to exceed $199,440.
Mr. Overeem stated this bid is for continued repairs to the Village's combined sewer
system. There are some sewer pipe segments with significant structural defects that
can only be effectively repaired by excavating and replacing the defective
segment(s). The majority of the work is performed using the CIPP process. The
bid also included rehabilitation work for the Village's separate sanitary sewer system.
Staff recommend awarding the contract for the 2008 sewer line spot relays to
ALAMP Concrete Contractors in an amount not to exceed $199,400; includes a
contingency of $33,240.
Trustee Hoefert, seconded by Trustee ladel, moved to approve request to award
contract to ALAMP Concrete Contractor for sewer line spot relays in an amount not
to exceed $199,440.
Upon roll call: Ayes: Hoefert, Juracek, Korn, ladel
Nays: None
Motion carried.
4. Request Village Board approval to accept proposal for professional services for
CIPP and spot relay work.
Mr. Overeem stated the program for 2008 includes 19,646 lineal feet of CIPP project
and the spot relays project. Staff is recommending the use of a part-time consultant
to assist Village staff in the oversight of this multi-million dollar project.
Baxter & Woodman prepared the initial study that provided the Village with detailed
information about the integrity of the Village's combined sewer system. Baxter &
Woodman assisted the Village in 2006 and 2007 with limited engineering assistance
for the CIPP and spot relay project; both years were without incident and culminated
in a satisfactory and timely completion.
Staff recommend an engineering services agreement be awarded to Baxter &
Woodman, Consulting Engineers in an amount not to exceed $110,000.
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OTHER
BUSINESS
BACK YARD
FLOODING
LIGHTING
PUBLIC
FACILITIES
ZONING CODES
CLOSED
SESSION
ADJOURN
Trustee Zadel, seconded by Trustee Juracek, moved to approve proposal for
professional services for CIPP and spot relay work in an amount not to exceed
$110,000.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Zadel
Nays: None
Motion carried.
Village Manager Janonis encouraged residents who still need to purchase a Village
vehicle sticker(s) to do so by April 30, 2008; the 2008 stickers must be on vehicles by
May 1st. To accommodate residents, Village Hall will be open every Saturday in
April, 9:00 a.m. to noon for vehicle sticker purchase.
OTHER BUSINESS
Back yard flooding. Trustees Korn and Hoefert requested discussion and further
studies of impact to properties when residents fill in backyards.
Village Manager Janonis stated staff is researching this matter and will provide
follow-up for further discussion and consideration.
Trustee Hoefert requested Village facilities be inventoried to make sure public
buildings comply with Village Code.
[Staff will inventory and follow through to ensure compliance.]
Trustee Hoefert requested discussion of parking ratios for condominium
developments.
Village Manager Janonis stated review and rewriting of the zoning code is a
Community Development priority. Parking ratios will be included in this process.
CLOSED SESSION
Mayor Pro Tem asked for a motion to enter Closed Session to discuss:
LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property
for the use of the public body, including meetings held for the purpose of discussing
whether a particular parcel should be acquired.
Trustee Zadel, seconded by Trustee Juracek, moved to meet in Closed Session to
discuss Land Acquisition 5 ILCS 120/2 (c) (5).
Upon roll call: Ayes: Hoefert, Juracek, Korn, Zadel
Nays: None
Motion carried.
The Village Board entered Closed Session at 8:58 p.m.
ADJOURN
The Village Board reconvened in Open Session at 9:17 p.m. There being no further
business the Village Board meeting of April 15, 2008 adjourned at 9:18 p.m.
M. Lisa Angell
Village Clerk
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