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HomeMy WebLinkAbout3.1 MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, November 15 2022 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:02 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee Colleen Saccotelli and Trustee Michael Zadel Absent: None a. Pledge - Posting of Colors by the Mount Prospect Police and Fire Department Honor Guard with the Pledge of Allegiance led by Trustee Filippone b. Invocation — Trustee Terri Gens provided the invocation. 3. APPROVAL OF MINUTES 3.1 Minutes of the regular meeting Motion by Richard Rogers, second by Terri November 1, 2022: of the Village Board — November 1, 2022 Gens to approve the meeting minutes of Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli Nay: None Abstain: Michael Zadel Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 ACCOLADES: Pastor Russ Bechtold Retirement Pastor Russ Bechtold was honored for his many years of devoted service as chaplain for the Mount Prospect Police and Fire Departments. Members of both departments spoke to express their gratitude and appreciation. Pastor Bechtold was valued for his role of mentor, confidante and friend to first responders and their families. 4.2 ACCOLADES: 2022 Fire Prevention Poster Contest Winners Monika Korzun, Public Education Officer for the Mount Prospect Fire Department, presented winners of the 2022 Fire Prevention Poster Contest. This year's fire safety campaign theme was "Fire Won't Wait. Plan Your Escape". Mount Prospect students from both public and private schools in grades kindergarten through fifth participated in the contest. Mayor Hoefert read the following proclamations into record: 4.3 PROCLAMATION: Teddy Bear Walk Celebrates 42nd Anniversary - December 2022 Trustee O'Sullivan stated the Library will host celebrations and activities throughout the month of December. 2 4.4 PROCLAMATION: Small Business Saturday - November 26, 2022 Trustee Agostino Filippone accepted the proclamation on behalf of the Mount Prospect Downtown Merchants Association and the Chamber Commerce. Mayor Hoefert encouraged support of all small businesses throughout the holiday season. PROCLAMATION: School Board Member's Day - November 15, 2022 (item not on the posted agenda) School District 57 Board member Eileen Kowalczyk and Heather Salerno, Communication Specialist for School District 57, accepted the proclamation on behalf of all Mount Prospect school board members. 4.5 1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. Mayor Hoefert presented an ordinance that will increase the number of Class F -3-V licenses by (1) PROSPECT RESTAURANT & BAR INC. d/b/a JAMESON'S CHARHOUSE and decrease the number of Class F-3 licenses by one (1) PROSPECT RESTAURANT & BAR INC. d/b/a JAMESON'S CHARHOUSE located at 1702 Algonquin Road Mount Prospect. Jameson's owner Eleni Angelos and a representative from the video gaming terminal operator were present to answer questions from the Board. Ms. Angelos thanked the Board for their consideration and support. Motion by Michael Zadel, second by Colleen Saccotelli to waive the rule requiring two readings of an ordinance Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Resolution: Motion Passed Motion by Richard Rogers, second by Agostino Filippone to approve the subject ordinance Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed Ordinance No. 6651 5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None 6. CONSENT AGENDA Motion by Colleen Saccotelli, second by Michael Zadel to approve the consent agenda as presented: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed 6.1 List of Bills - October 26, 2022 to November 8, 2022 - $4,004,733.05 6.2 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class 7-1" Liquor Licenses by one (1) Rise N Shine Cafe LLC d/b/a Eggsperience located at 176 Randhurst Village Drive, Mount Prospect, IL. Ordinance No. 6652 3 6.3 Motion to accept bid for the 2023 Traffic Signal Maintenance Contract in an amount not to exceed $36,100. 6.4 Motion to approve a 60 -Month Copier Lease and Maintenance Agreement with Gordon Flesch Company, Inc. for an amount not to exceed $259,902.42. 7. OLD BUSINESS None 8. NEW BUSINESS 8.1 A RESOLUTION APPROVING THE FIRST SUBSTANTIAL AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN FOR PROGRAM YEAR 2022 Director of Community Development Bill Cooney introduced Development Planner Antonia Lalagos who presented the subject resolution approving the first substantial amendment to the Community Development Block Grant Program(CDBG). Ms. Lalagos presented a brief overview of the CDBG program. The Village Board approved the original CDBG Action Plan in July 2022. The Village received additional program income and has unspent funds from 2021. Ms. Lalagos stated the amendment to the Action Plan requires public participation including a 30 -day public comment period. Ms. Lalagos reported staff did not receive any comments from the public during this time. Ms. Lalagos presented information regarding the first substantial amendment to the 2022 Action Plan that includes an increase in public services spending. The Village received $50,000 in program income which allows an increase in public services spending of $7,400. The additional funds will be distributed proportionally to the subrecipients approved in the original 2022 Action Plan. Staff is also recommending use of approximately $150,000 in CDBG funds to construct a mini - soccer pitch at Euclid Elementary School. Staff has reviewed the application from the applicant and the project is CDBG eligible. Applicant and Mount Prospect resident Daniel Martinez, in partnership with Euclid Elementary School staff and School District 26, presented his conceptual plan for a community mini -soccer pitch. Mr. Martinez presented the mission and goals of the project that will be located at Euclid Elementary School. Mr. Martinez noted soccer is a popular sport with the community surrounding the school and believes this project will encourage athletic participation and build strong community bonds. Mr. Martinez provided details regarding the field. Mr. Martinez stated the cost of the field ranges from $95,000-180,000, depending on the vendor and displayed images of soccer fields similar to the one proposed. Euclid Elementary School Principal Karen Daly and Director of Building and Grounds Dan Whisler were present for the presentation and answered questions from the Board. Mr. Martinez orovided the followina in resoonse to auestions from the Board: • The field will feature artificial turf • If approved, the CDBG grant, along with funds from private fundraising, will be sufficient to complete the project • Most turf vendors offer a 10 -year warranty for both the turf and the structure around it • No plans to install lights at this stage of the project; field will be available from dawn to dusk • Euclid School staff will perform routine maintenance (snow removal, clearing debris from the turf, etc.) • Euclid School staff is working on a funding strategy to create a separate fund to cover costs of turf repair, netting, etc.; minimal cost to the community • During school hours, the field will be utilized by Euclid School students; the field will be available free to the community after school hours and weekends 4 Similar to playground equipment, the soccer pitch will likely be covered by Euclid School insurance Project has the full support of School District 56 and Euclid School administration staff Board comments: • Great project to benefit the community • Suggested use of service organizations to assist with routine maintenance Public Comment: Steve Polit 601 Wilshire Drive • Soccer pitch will be welcomed by the community; brings children together for common goals, interests and lessons that extend beyond the sport No further discussion. Motion by Colleen Saccotelli, second by Michael Zadel to approve the subject resolution: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed Resolution No. 33-22 8.2 A RESOLUTION RECOMMENDING THE FUTURE RENEWAL OF A CLASS 6B CLASSIFICATION FOR THE MOUNT PROSPECT TECHNOLOGY CAMPUS Director of Community Development Bill Cooney presented a resolution recommending future renewal of a Class 6b Classification from the Mount Prospect Technology Campus. Mr. Cooney stated the Village Board approved the $2.5 billion project in June of 2022. Mr. Cooney added the Village Board also approved an inducement resolution supporting the petitioner's application for a Cook County Class 6b tax incentive. The tax incentive spans 12 years with an opportunity to renew the incentive for an additional 12 years. The petitioner approached staff to request that the Village commit to a future recommendation to approve a renewal of the Class 6b incentive to provide greater cost certainties to prospective tenant within the data centers. The petitioner understands the resolution is non- binding. Mr. Cooney noted the Village has a history of granting renewal requests. Mr. Cooney stated staff recommends approval of the subject resolution. No discussion. Motion by Michael Zadel, second by Colleen Saccotelli to approve the subject resolution: Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Agostino Filippone Final Resolution: Motion Passed Resolution No. 34-22 9 VILLAGE MANAGER'S REPORT 9.1 Motion to waive the rule requiring public bidding and accept the Ford Motor Company's State and Local Government Sales Program pricing for the purchase of eight (8) heavy- duty trucks in an amount not to exceed $409,049. Director of Public Works Sean Dorsey presented staff's recommendation to purchase eight (8) heavy-duty trucks from Ford Motor Company's State and Local Government Program. Mr. Dorsey stated there are no options to purchase the vehicles from a joint purchasing agreement 5 or competitive bids due to a variety of factors and will purchase directly from Ford. Mr. Dorsey added Ford is the only manufacturer of heavy-duty work trucks at this time. The timeframe to place a purchase order is from November 14 through December 16, 2022 although Ford reserves the right to close this window at any time. Mr. Dorsey stated Ford is experiencing difficulty keeping up with the pace of orders and there is no guarantee the order will be accepted or filled. Mr. Dorsey added a purchase order for two (2) previously approved trucks earlier this year have been cancelled by the vendor. Mr. Dorsey displayed pictures of the trucks to be replaced and the proposed replacement vehicles. Mr. Dorsey provided details regarding the replacement analysis performed on each vehicle proposed for replacement. All of the vehicles have exceeded their useful life span and were recommended for replacement based on certain criteria including age, mileage, maintenance, and cost of operation. Replacements for the vehicles are substantially funded by the Vehicle Replacement Fund. Mr. Dorsey provided details on the cost of each proposed new vehicle when purchased directly from Ford. Mr. Dorsey reiterated there is no guarantee from Ford that the order will be accepted or built. Mr. Dorsey added there is a 20 -week delivery time from start of production. Production is anticipated to begin in February 2023. Mr. Dorsey stated the Northwest Municipal Conference has reported the earliest opportunity for bidding and/or joint purchasing agreements is late 2023 or 2024. Mr. Dorsey states staff recommends that the Village Board waive the rule requiring public bidding and accept the Ford Motor Company's State and Local Government Sales Program pricing for the purchase of eight (8) heavy-duty trucks in an amount not to exceed $409,049. Mr. Dorsev orovided the followina in response to auestions from the Board: • Chevrolet and Chrysler are not taking orders for heavy-duty trucks • Goal is to strategically schedule purchases so the entire fleet will not need to be replaced at the same time; special circumstances due to COVID-19 and the economy during the past few years have been challenging No further discussion. Motion by Michael Zadel, second by Terri Gens to approve as presented: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed 9.2 As submitted No other business. 10. ANY OTHER BUSINESS Trustee Gens announced the Mount Prospect Public Library's book sale is Saturday, November 26. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Gens motioned to adjourn the meeting. By unanimous voice vote, the November 15, 2022 regular meeting of the Village Board of Trustees adjourned at 8:43 p.m. Respectfully submitted, Karen M. Agoranos, Village Clerk 6