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HomeMy WebLinkAbout04/01/2008 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT APRIL 1, 2008 CALL TO ORDER Mayor Wilks called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek Trustee Richard Lohrstorfer Trustee Michael ladel Absent: Trustee Korn PLEDGE PLEDGE OF ALLEGIANCE Trustee Corcoran led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Lohrstorfer gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee ladel moved to approve the March 4, 2008 Village Board meeting minutes. Trustee Juracek recommended the following changes to the minutes as written: Page 6 - NEW BUSINESS SUB AREA #1 REDELOPMENT PLAN 1. 1 sl paragraph - 3rd sentence to read: The Village has also entered into discussions with a preferred (deleted - preferred) developer, ... Page 7 2. 1s1 paragraph to read: To allow for timely Public Discussion of the proposed development, (comma inserted) staff feel it is in the best interest of the Village for the necessary hearings for the Conditional Use to (inserted - to) move forward prior to the time that title to all the parcels have been transferred to the Developer or (deleted and inserted or) the Village. 3. 41h paragraph - 2nd sentence to read: He stated an economic analysis indicated development of the property solely (inserted solely) for "entertainment" .... 4. 51h paragraph _2nd bullet to read: The proposed (deleted preferred and inserted proposed) developer/plan... . 5. 61h paragraph -Different scenario with redevelopment of "triangle'; unlike other downtown redevelopment Village is not the sole (inserted - sole) current property owner: a Inserted a) property owner of a significant portion of the "triangle" (inserted - of a significant portion of the "triangle") ... 6. 61h paragraph 2nd bullet to read: Although the approach is different, (comma inserted) .... Trustee Hoefert requested the following change also be made to the March 41h meeting minutes; page 7 under Sub Area # 1 Redevelopment Plan: 51h paragraph - 41~ bullet to read: 7. Proposed development process (inserted - process) deviates ... Trustee Juracek, seconded by Trustee lader, moved to approve the recommended revisions to the March 4th meeting minutes. 1 Upon roll call: Ayes: Nays: Abstain: Motion carried. Hoefert, Juracek, Lohrstorfer, Zadel None Corcoran The Village Board approved the March 4th meeting minutes as revised with the following vote. Upon roll call: Ayes: Hoefert, Juracek, Lohrstorfer, ladel Nays: None Abstain: Corcoran Motion carried. Trustee ladel, seconded by Trustee Lohrstorfer, moved to approve the minutes of the regular meeting held March 18, 2008. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Lohrstorfer, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S MAYOR'S REPORT REPORT Mayor Wilks presented proclamations in recognition of: · NATIONAL LIBRARY WEEK, APRIL 13-19, 2008 · NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK APRIL 13-19, 2008 · WEEK OF THE YOUNG CHILD, APRIL 13-19,2008 Ms. Dale Draznin and Mr. William Walters from the Mount Prospect Public Library Board accepted the proclamation and thanked the Village Board for the recognition. Ms. Draznin provided an overview of the events to be held at the library during the week of April 13th and encouraged all residents to join the circle of knowledge at the Mount Prospect Public Library. APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD Mr. Bob Scotese 911 South Albert Street Mr. Scotese shared comments regarding the proposed plan for redevelopment of the downtown "triangle" including: · Concerned there is a rush to approve redevelopment of the "triangle". · Questioned street closure for the proposed development. · Encouraged the Village Board not to rush into any decisions that are not in the best interest of the Village including land donations to a developer. At the request of the Village Board Mr. Scotese submitted his written comments to the Village Clerk; copies to be given to Mayor and Village Board. BILLS CONSENT AGENDA Trustee ladel, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. Bills dated March 13 -26, 2008 CONSENT AGENDA 2 CATCH BASIN & 2. INLET REPAIR 3. CATCH BASIN & INLET CLEANING 4. CAB & CHASSIS 5. TRUCK 6. SNOW PLOW Request Village Board approval to accept bid for sewer catch basin and inlet repair in an amount not to exceed $70,000. Request Village Board approval to accept bid for sewer catch basin and inlet cleaning in an amount not to exceed $36,226. Request Village Board approval to accept State bid for Ford F450 4 wheel drive cab and chassis in an amount not to exceed $35,800. Request Village Board approval to accept State bid for 4 wheel drive pickup truck in an amount not to exceed $28,500. Request Village Board approval to accept bid for multi-section snow plow in an amount not to exceed $15,752. OLD BUSINESS PZ-31-06, 1700 E. EUCLID, 1303 WOLF & COMED ROW NEW BUSINESS DISMISSAL OF EMINENT DOMAIN ACTION, VILLAGE PURCHASE OF MEERSMAN PROPERTY Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Lohrstorfer, Zadel Nays: None Motion carried. OLD BUSINESS Mayor Wilks stated staff had requested deferral of PZ-31-06, 1700 East Euclid Avenue, 1303 Wolf Road and ComEd ROW, Items A.1 &2, until the April 15, 2008 Village Board meeting. Village Manager Michael Janonis stated staff is waiting for a letter from the Northwest Water Commission (NWC) indicating their approval of the project; the NWWC has a 48-inch water main in the ComEd ROW. The Executive Director of NWWC indicated in a recent conversation with Village Manager Janonis that resolution regarding the water main is near completion; the letter of approval will be issued upon resolution of NWC's access to the water main. Trustee Hoefert, seconded by Trustee Zadel, moved to approve staff's request for deferral of PZ-31-06; (A.1) 2na reading of an ordinance amending the official zoning map of the Village of Mount Prospect for property located at 1700 East Euclid, 1303 Wolf Road and ComEd ROWand (A.2) 2nd reading of an ordinance granting a conditional use permit and variations for property located at 1700 East Euclid, 1303 Wolf Road and ComEd ROW until the April 15, 2008 Village Board meeting. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Zadel Nays: None Abstain: Juracek Motion carried. NEW BUSINESS Mayor Wilks presented a motion authorizing Village Manager Janonis to enter into an agreement for the dismissal of the eminent domain action in the Circuit Court of Cook County, entitled Village of Mount Prospect vs. Meersman et. al; Case # 06150925 and # 06L50928. Village Manager Janonis stated the agreement will result, by court order, in the transfer to the Village of Mount Prospect of the fee ownership of all properties that are the subject of the litigation. The agreement shall specify a purchase price of $1,275,000 for all the properties and the payment of the property owners' moving expenses and attorney fees in an amount not to exceed a total of $175,000. Trustee Hoefert stated he would not be voting in favor of the motion. He stated he would vote "no" because he believes the purchase price is in excess of the fair market value; Village is paying too much for the property. He further stated his "no" vote is independent of, and not linked to his lack of support for the Heimbaugh proposal. Trustee Juracek stated she would be voting in support of the motion. She indicated if the Village does not move forward with the purchase at this time, the Village could end up paying more for the property in the long run. 3 COMPETITIVE AUCTION FOR ELECTRICAL ENERGY RES 11-08 ELEVATOR INSPECTION PROGRAM Mr. Robert Gniech 10 South Wille Street Mr. Gniech questioned whether the developer would pay the Village for the property as the land would be purchased with taxpayer's money. In response the Village Board provided background information on the purchase of other properties in the TIF area to assist with the redevelopment of the downtown area. The condominium development at 10 South Wille was given as an example of how the Village assisted with the land cost so the developer could build and bring residents to the downtown area. Village Manager Janonis added that while every property has been a little different, the Village has garnered some value from the properties. Trustee Zadel, seconded by Trustee Corcoran, moved to approve a motion authorizing the Village Manager to enter into an agreement for the dismissal of the eminent domain action in the Circuit Court of Cook County, entitled Village of Mount Prospect vs. Meersman et.al; case # 06L50925 and # 06L50928. Upon roll call: Ayes: Nays: Corcoran, Juracek, Lohrstorfer, Zadel Hoefert Motion carried. Mayor Wilks presented a resolution authorizing the Village to enter into one of several contractual agreements to supply electrical energy for Village owned water and sewer pumping facilities located in Mount Prospect. This resolution authorizes the Village to conduct a competitive auction for the purchase of electrical energy to power water distribution and waste water collection pumps. Deputy Public Works Director Sean Dorsey provided background information stating that as a result of its first (1st) electric auction in 2006 the Village entered into a 17- month contract with a provider at an 18% increase; an increase significantly less than the estimated 50% rate increase from Commonwealth Edison. The current contract expires May 2008 and in an effort to secure reliable, cost effective-pricing past May, staff intends to conduct another auction on or near April 9, 2008. Staff expect that providers will require acceptance and execution of an offer within one (1) or two (2) business days of the auction. This auction will attempt to secure all-inclusive, fixed rate pricing for water/sewer pumping electrical energy for a two (2) year period commencing in June 2008 and concluding in May 2010 In response to questions from the Village Board Mr. Dorsey confirmed prices in the electric auction are good for only a short period and the Village has all the basic terms and conditions in place. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Resolution No. 11-08: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO ONE OR SEVERAL CONTRACTUAL AGREEMENTS TO SUPPLY ELECTRICAL ENERGY FOR VILLAGE OWNED WATER AND SEWER PUMPING FACILITIES LOCATED IN MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Juracek, Lohrstorfer, Zadel None Mayor Wilks presented a resolution to cede the Village of Mount Prospect's elevator inspection program to the State of Illinois. 4 Community Development Director William Cooney provided background information regarding the Illinois Elevator Safety Act and the overall impact on the Village's elevator inspection program. Adopted in 2007, the State is now beginning enforcement of the Act which regulates the construction of new elevators and the annual inspection/enforcement of existing elevators. Mr. Cooney stated the new upgrade requirements for existing elevators and record keeping/reporting requirements will have a significant financial impact on Village operations. (The Village currently uses Thompson Elevator to conduct all plan reviews and inspections.) If the Village maintains local inspection authority, Mr. Cooney anticipates an increase in staff time to comply with enforcement, record keeping and reporting requirements. He indicated there would also be an increase of staff time in working with building owners with elevators who need upgrades. Ms. Patty Young Thompson Elevator Speaking on behalf of Thompson Elevator, Ms. Thompson stated that while the State Act was designed to enhance elevator safety, there are number of risk factors if a community cedes local inspection authority to the State. If the Village of Mount Prospect cedes its inspection program to the State Fire Marshall, building owners will be given the responsibility of finding their own elevator installers and inspectors. Ms. Young pointed to several factors the Village needs to consider if they choose to allow the State to take control of the elevator program. · Quality of installation/inspections and qualifications of installers/inspectors if left to building owners; increased safety risks. · Inefficient and costly permit review - State Fire Marshall (4-5 month review time) Thompson Elevator typically takes 7-10 days to complete review · Emergency and untimely re-inspections - elevator out of service until passes inspection after repairs (increase in out-of-service time, inconvenient and costly) · recent incident at Carson Pirie Scott requiring emergency repair and inspection. She stated that Thompson Elevator was able to provide a 24-hour turn around - under state jurisdiction the elevator would have been out of service a greater deal longer (written copy given to Village Clerk) Ms. Young stated Thompson Elevator has provided quality service to the Village for many years, is familiar with the State Act and prepared to perform additional tasks to assist the Village in meeting enforcement, record keeping and reporting requirements. Thompson Elevator is already working with other communities; allowing the communities to retain local authority and comply with the State Act. Mr. Cooney concurred that Thompson Elevator has always performed well but is concerned with the increase in staff time needed to respond to building owners faced with costly upgrade requirements. Referring to the Act as unfunded mandate he suggested it will ultimately become a costly enforcement issue for the Village. Mr. Joe Donnelly (Planning and Zoning Commission) 1104 Juniper Lane Mr. Donnelly encouraged the Village to retain local authority of the elevator inspection program. As an experienced engineer in this area, Mr. Donnelly also expressed concern with the use of 3rd party inspectors. He stated there are only a limited number of licensed inspectors through out the State and with the enforcement of the Act, there will not be enough inspectors to meet the workload. (An elevator that has undergone service repairs cannot be put back in service until it has passed inspection.) Mr. Donnelly also stated several of the requirements are old requirements and many already meet those standards. The number of buildings requiring expensive upgrades may be less than expected. 5 MPC EMPLOYER ASSISTED HOUSING PROGRAM MANAGER'S REPORT Concerned with the potential risks associated with the loss of local control of the elevator inspection program to the State, the Village Board sought additional input from Thompson Elevator regarding their ability to perform the additional tasks to comply with the State Act. The Village Board discussed the ability of Thompson Elevator to accept full responsibility of the inspection program including correspondence to building owners regarding enforcement of the State Act, record keeping and reporting requirements, primary contact for building owners with elevators and inspections. Ms. Young stated Thompson Elevator would work with the Village in every aspect including phone calls from building owners faced with costly upgrades. As the Village has the option of ceding authority to the State at a later date, it was recommended that the Village continue to retain local authority and allow Thompson Elevator to facilitate the program for one (1) year. After one (1) year the program will be reassessed. Mr. Janonis added that the fee structure for. elevator inspections would need to be brought back for discussion if the program remains under the Village. Trustee Corcoran, seconded by Trustee ladel, moved to approve a resolution to cede the Village of Mount Prospect's elevator inspection program to the State of Illinois. Upon roll call: Ayes: Nays: None Corcoran, Hoefert, Juracek, Lohrstorfer, ladel Motion failed. Mayor Wilks presented a request for direction from the Village Board regarding participation in the Metropolitan Planning Council (MPC) Employer Assisted Housing Program. Mr. Cooney provided background information regarding the program that was first presented to the Village Board in September of 2007. He stated the original information provided by MPC was not accurate and since modification, the benefits to both the Village and participants are diminished. Although the Village Board approved participation based on the original information, staff is seeking direction from the Village Board regarding participation under the new terms. Mr. Cooney presented the (2) options now available should the Village Board choose to continue participation. 1. participate as an individual employer and have less funding available for down payments, and recuperate tax credits 2. participate under the Small Business Consortium; the down payment assistance to the employee is maximized and the Village receives no tax credits Village Manager Janonis stated the Village Board has traditionally supported efforts that would allow staff to live in the Village, and Option #2 would maximize that opportunity. Trustee Corcoran, seconded by Trustee Hoefert, moved to approve the Village's participation in the MPC Employer Assisted Housing Program under the terms presented in Option # 2 of the program. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, LOhrstorfer, ladel Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager Janonis stated Public Works was requesting Village Board approval to waive the bid process and accept proposal from KLOA for Neighborhood Traffic Study consultation. 6 TRAFFIC STUDY CONSULTANT Project Engineer Matt Lawrie presented a brief overview of the Village's Neighborhood Traffic Study Program which includes the Residential Speed Limit Program and Residential Traffic Control Program. While the speed limit program is handled by the Engineering division, due to the complexity of the intersection traffic control program, the Village has retained the consulting services of KLOA. With the assistance of KLOA the Village has completed comprehensive studies in eleven (11) of the Village's eighteen (18) zones. Over the next year the Village anticipates completion of the traffic studies in the remaining seven (7) zones; post-studies in previously studied neighborhoods will also be conducted. Engineering staff have reviewed the work necessary to complete these studies and believe it is necessary to hire a traffic consultant to complete the additional studies in a reasonable amount of time. Based on an already established template for the traffic studies, quality of work and a good working relationship with the Village, staff provided an RFP to KLOA to study the next set of neighborhoods and post-studies in previously studied neighborhoods. Mr. Lawrie stated that since the initial study KLOA has lowered their price per intersection for both the traffic control studies and post studies. Staff recommend the proposal submitted by KLOA for traffic engineering services be accepted in an amount not to exceed $200,400. Mr. Lawrie provided the following in response to questions from the Village Board: · (why incremental contracts rather than a comprehensive contractual agreement) - staff unsure of scope of the project; not enough information to assess cost of a Village wide project; since entering first contract, consultant has lowered per unit costs. · initial study - six (6) proposals submitted with first traffic zone study · yes, other qualified traffic consultants - benefit to continuing with qualified and established consultant (working relationship, cost benefit for established working template, knowledge of initial study to conduct post-study) Comments from the Village Board also included: · Trustee Hoefert noted the benefits of the bidding process. · Trustee Juracek suggested that when feasible staff incorporate information that will allow use of a comprehensive contract to minimize having to return to the Village Board for funding of an on-going project. Mr. Bill Wallace 2007 E. Hopi Mr. Wallace stated he was in Zone 5 and asked what the Village has purchased with the previous fees paid to the consultant and the additional $200,400 now being requested. He supports using the bidding process. Village Manager Janonis stated the Village purchased the services of the traffic consultant whose analysis and recommendations were used to make the Village's neighborhoods safer. Mayor Wilks explained that under state statute the Village Board is allowed to waive the bidding process and award a contract if there are four (4) votes for approval. Trustee Juracek, seconded by, Trustee Zadel, moved to approve the request for Village Board approval to waive the bid process and accept proposal from KLOA for Neighborhood Traffic Study Consultation in an amount not to exceed $200,400. Upon roll call: Ayes: Corcoran, Juracek, Lohrstorfer, Zadel Nays: Hoefert Motion carried. 7 IN-CAR CITATION PRINTING SYSTEM PHASE I FACILITY PLANNING Village Manager Janonis stated the Police Department was requesting Village Board approval to waive the bid process and approve the purchase of In-Car Citation printing system. Deputy Police Chief Mike Semkiu presented information to support the request to replace the department's current manual system for citation completion and data tracking with an in-car electronic citation printing system. Since 2006 the Police Department has utilized the IDNetworks records management system which includes a citation database. To facilitate accurate and efficient completion of any citation, IDNetworks offers the IDMobile system. Deputy Chief Semkiu highlighted several benefits of the IDMobile (in-car) citation printing system including: · integrates with both the IDNetworks management system and IDNetworks mobile client. · quick and efficient completion of citations · electronic storage/maintenance of citations · electronic data tracking of citations for Police and Finance Departments · ability to incorporate paperless in-car report system Staff recommend waving of the bid process and purchase the IDMobile citation printing system available through IDNetworks at a cost not to exceed $72,215. In response to questions/comments from the Village Board, Deputy Police Chief Semkiu provided the following: · IDNetworks - compatible with the Northwest Central Dispatch System it is used by all agencies in the area · Significant reduction in the time to write a citation and complete process; information automatically entered into data system Additional comments from the Village Board included (1) a request that an analysis of the cost savings realized with the new system be provided as part of the evaluation process and (2) staff to explore additional interfacing abilities to maximize usage and efficiency of Village operations. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve request to waive the bid process and approve the purchase of in-car citation printing system in an amount not to exceed $72,215. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Lohrstorfer, Zadel Nays: None Motion carried. Village Manager Janonis presented the request for Village Board approval to waive the RFP process and authorize staff to negotiate design services contract with SRBL. He stated that Phase I Facility Planning for Fire Station 14 and related facility improvements were presented at the March 25, 2008 Committee of the Whole meeting and by consensus of the Village Board brought forward to tonight's meeting. He stated Fire Chief Figolah was in attendance to respond to questions from the Village Board and those in attendance. Several residents were in attendance regarding the proposed facilities project, a list of the individuals who spoke and their collective questions/comments follow. Residents Tim Malz 2008 Hopi Lane Mike Brown 2008 Hopi Lane Michael Bailey 910 Pecos Lane Chris Siefert 219 Maple Street Bill Wallace 2007 Hopi Lane 8 Comments · agree Fire Station 14 needs to be redone · questioned proposed size and design - facility should be adequate not excessive . recommended increased communication with residents in service area of Station #14 · pleased station will remain on the east side; questioned if proposed location for Fire Station is in flood zone · concern regarding loss of baseball fields · recommended getting multiple design proposals . confident with staffs recommendation; supports moving ahead with SRBL In response to the residents' questions and comments Fire Chief Figolah and Village Manager Janonis provided the following: . Brief overview of feasibility study, discussions and activity to date regarding Fire Station #14 and other facility improvements . Public information efforts - facility study on Village's web-site, public meetings, tours and interaction with residents . worked with the City of Prospect Heights to assist with call area; allowed station to remain on east side. . land negotiations with River Trails Park District; includes relocation of baseball fields closer to middle school . design of facility yet to be determined - focus is to have a facility that will meet community needs . facility design - public discussions will be conducted prior to approval of a design plan The Village Board also responded to comments regarding support for seeking proposals for design services. A question was then raised regarding the feasibility of addressing the emergency operations center (EOC) separate from the existing comprehensive facilities improvement study; this would allow staff to move forward with the (EOC) and still allow for RFP process for Station #14. The general consensus was to keep the facilities improvement project as one. Additional comments from the Village Board regarding approval of the design service contract included: . issue RFP for design services to solicit additional proposals - if limit to one will never know other design possibilities . projected costs for facilities improvements support consideration of other proposals . questioned the benefit of using the same firm that did feasibility study for design services; design based on study . RFP process - submittal of qualifications, philosophy/references will not receive design plans . SRBL - one of the leading builders of Fire Stations in area . Design process - open discussion with consideration given to facility needs and costs; guided by trusted and experienced design consultant Trustee Zadel, seconded by Trustee Corcoran, moved to approve to waive the RFP process and authorize staff to negotiate design services contract with SRBL Architects. Upon roll call: Ayes: Corcoran, Lohrstorter, Wilks, Zadel Nays: Hoefert, Juracek Motion carried. Village Manager Janonis encouraged residents who still need to purchase a Village vehicle sticker(s) to do so before May 1, 2008; the 2008 stickers must be on vehicles by May 1st. To accommodate residents, Village Hall will be open every Saturday in April, 9:00 a.m. to noon for vehicle sticker purchase. 9 OTHER BUSINESS CLOSED SESSION ADJOURN OTHER BUSINESS None. CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss: LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Trustee Hoefert, seconded by Trustee Zadel, moved to meet in Closed Session to discuss Land Acquisition 5 ILCS 120/2 (c) (5). Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Lohrstorfer, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 9:55 p.m. ADJOURN The Village Board reconvened in Open Session at 10:15 p.m. There being no further business the Village Board meetin.g./~f April 1, 2. 008Ad~urned at 10:16 p.m. '-/'77. /~~-4q-.4~L/ . M. iiS"a ,(ngell \.J Village Clerk 10