HomeMy WebLinkAboutCOW Meeting Packet 10/26/1993COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, October 2O.1993
50 South Emerson Street 7:30 P.M.
I., CALL TO ORDER 'ROLL CALL
U. ACCEPTANCE @FMINUTES OF AUGUST 24,1993 AND
SEPTEMBER 14°1993
111. CITIZENS TO BE HEARD
IV. SINGLE-FAMILY HOME CONVER§ION ORDINANCE
During the recent review ofthe Zoning Code, Trustee Paul Hoefedexpressed his
desire to see the Village more closely regulate the conversion of single-family
homes into multiple dwelling units. Trustee Hoefert indicated that there appeared
to be a number nfsingle-family homes that, over the yeona, had been converted
into bwm4oi apartment buildings.
bwas noted that such conversions were not permitted aspart ofthe Zoning Code,
and it was recognized that most of the existing conversions had taken place many
years ago. |niUe| discussion by Board members indicated adesire bz consider
controls that would clearly prohibit future conversions and would provide a
mechanism for removing the existing non -conforming uses over naoennab|a
period oftime.
bwas noted that the reach of the controls was not intended to affect reasonable
in-law and temporary boarder situations. Rather, the focus of the regulations
would be limited to situations where distinct, separate and self-contained units had
been created.
Staff has conducted preliminary research regarding this matter. Several policy and
procedural issues should be discussed as a precursor to drafting a final Ordinance.
Appropriate staff, along with Buzz HU|, will be in attendance to help facilitate the
evening's discussion.
V. DEPARTMENTAL REVIEWS - PUBILIC WORKS AND FIRE
During the last round of Budget Hearings, it was determined that it would be
beneficial to conduct a series of workshops during which the Village Board could
review the operations of each Village Department and Division.
The review would consist of an overview of the Department's mission,
organizational otnudura, wbaffinQ levels, scope of services, contracting out, use of
technology, etc. Where appropriate, nomporo1madata would bepnz�dodhoshow
fh
mtong(exn|nandemzpeofservioasin|ikecommuniUee.
The purpose of the workshops
hops into provide elected off
better understanding of h
,�w the Villagc, operates and p
an opportunity to raiseliand discuss ssues affecting
(internal issues) as wells Village -wide concerns (exti
is designed to take place away from the "glare" of the;I
that the discussion can focus on operations and issuo
It is hoped that the discussion in this forum will then pi
the fiscal parameters that will guide the preparation cl
The goal of Tuesday eW6hing's meeting is to complet
Works Department as 411 as the Fire Department.
Appropriate staff will belin attendance to facilitate disc
VI.
MANAGER'S REP
VII,
ANY OTHER BUS
VIII.
ADJOURNMENT
EXECUTIVE SESSION - Pe
91, ,
and the public with a
z servi(*S. it is also
irtmental operations
ssues).,: This format
I budget hearings so
not the bottom line.
the basis for setting
994/1495 budget.
ussion,of the Public
MINUTES
COMMITTEE OF THE WHOLE
SEPTEMBER 14, 1993
CALL TO ORDER
The meeting was called to order by Village Manager Michael Janonis at 7:40 p.m.
Present at the meeting were: Trustees George Clowes, Timothy Corcoran, Paul
Hoefert, Michaele Skowron and Irvana Wilks. Absent from the meeting were:
Mayor Gerald Farley and Trustee Richard Hendricks. Also present were:
Assistant to the Village Manager David Strahl, Pubfic Works Director Herb Weeks,
Deputy Public Works Director Glen Andler, Solid Waste Coordinator Lisa Angell,
Mel Both and Jerry McIntosh, Public Works personnel, Finance Director David
Jepson, Police Chief Ronald Pavlock, Crime Prevention Officers Bill Roscop and
John Wagner.
On a Motion by Trustee Irvana Wilks and Seconded by Trustee Hoefert, Trustee
Timothy Corcoran was unanimously voted as President Pro Tern for the meeting.
III. MINUTES
A Motion was made by Trustee Corcoran for acceptance of Minutes of August 24.
Trustee Hoefert asked to defer Minutes until clarified and Trustee Skowron pointed
out the date is wrong. Motion was withdrawn. Review in detail for next meeting.
Ill. CITIZENS TO BE HEARD
Ms. Laura Rushke, 506 Na-Wa-Ta, approached the Board to discuss the Park
DistricUSchool District. She said that citizens should voice opinion and asked
whether the land was for sale before School District asked about property. What
does Village mean by swapping? Effect of land not as open land on all residents -
study? Wants to see the original contract - has not received; not the same notice
as School District residents. What can the School District not use Lions Park?
Trustee Corcoran read the Village's statement regarding the Park site.
IV.
Pat Wolf, 810 South William, stated that the School D
site. This hurts the viliage Board. She submitted
residents of Mount Prospect and Des Plaines to kei
notification has been given to the public. Park is
concerned about flooding into personal property, 'rat
with school, traffic will be increased f irther. More co,
Don Maxwell, 632 South Edward, stated that it'new
site will kill the Referendum. He doe:; not want to los
feels property values Will be affectec with a park silo
would the school have,,,,, one if the pri)vious referenda
'Y
Trustee Corcoran stated that the Village Board, and of
all comments and a copy of our tape would go to 00
K
Trustee George Clowes'stated the Village Board did
on the School site. T" decision to release the Of(
School Board itself. The School Board has the ultim�
Resident Pat Wolf said School Districts 57 has the i
Village does not sell th' site to therr, then co�"h
"suuct
would not be an option/,,,,Io the School District.
Trustee Hoefert stated �/d;khat if the School site was ur
Village would have a I6blic Hearing to determ'ine citi
no closed door meetin/ s or approvals of selling thi.-i
without such input.
FUGITIVE MOUNT PROSPECT
Trustee Wilks said that she had seen a similar pr
vacation which prompted )//,d her to write tree memo,reque,,,
possibility of starting soch a program in Mount Pros
based on the informatid/�h' of the program in, Florida, thi
for one week and had already caught two fugitives. T
for replay. Trustee Wilks has talked to the appr priati'q
P"
in such a project. Folldw-up comments from the stall
would be a dedicated phone line for recording calls f
General discussion foil ed among tie Trustees. Or
raised was the start -u ;cost.
w
Cheryl Pasalic stated that the only ad,Jitional cost she
M�
cost of the dedicated phone line.
- 2 -
is de
:tition
site
ate to find a
ied by 100
I Park. No
They are
ceased and
acessary,
essary, this
school. He
)ol. Where
ands are considering
irds.
ease the information
m was made by the
asion on the site.
a decision but if the
,I
a schools on this site
to th
i in
then the
would be
of District
a while on
astigate the
stated that
ad been on
Id be taped
be involved
tive. There
ie questions that was
arrive at would be the
Chief Ronald Pavlock stated he thought it was an excellent idea and it would
improve crime prevention. He thought that the cost could be minimized and there
would not be any expenditure of Police overtime for putting together the program
by rearranging the work day.
Officer Bill Roscop felt that the program idea fits into the overall crime prevention
program as established by the Village. He also stated that it was a good idea to
focus the program to Mount Prospect residents. Many times the local newspaper
may not provide the coverage necessary to focus on crime prevention aspects
necessary that this program would provide. Officer Roscop also stated that he
thought the program should initially be approximately ten to fifteen minutes and did
not necessarily have to focus only on crime., It could also talk about prevention
tips and other information for the public. Then after, the program could expand
based on the amount of information available.
Trustee Hoefert said apparently the cost is minimal. He questioned the fact
whether we had enough fugitives to justify running a lengthy program or not.
Chief Pavlock stated he would prefer a shorter program at first due to short staff
and full program.
Officer Roscop stated that we could include bond jumpers and other individuals
that would have connections to Mount Prospect.
Village Manager Michael Jannis stated that we could utilize a wider audience to
determine interest and expand over time by starting small.
Trustee Corcoran asked whether it would be viable to check with any sponsors to
help defray any possible costs.
Cheryl Pasallic stated they are bound not to get sponsors for paid -for -public access
programs but there is a possibility to solicit donations.
Trustee Corcoran stated whatever options for additional revenue he would be
interested in.
Trustee Wilks; thanked the staff for their support and stated that any money saved
in crime prevention is well worth the program itself. This program would give the
residents an opportunity to identify the bad guys and it is important to stress that
crime is not running rampant in Mount Prospect.
Chief Pavlock stated that they are always looking for new ideas.
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V.
Resident Ernie Lassie, at 305 Souti Elm spoke.
Y
stated that he cannot
understand why the Village Board is so concerned a'
;!'t;spending $1300 for a
program when they hir�ed'the Assistant Village Usnug
',When-ther,position does
not show up in the burf at document.
'
Village Manager Michael Janonis stated the Assistant
°� `ison was; budgeted for
an approved by the Vil6ois Board. The document th
ulr. Lassie: is referring to
appears to be the draf�,budget.
Trustee Corcoran stated that every itern has to be fun
and approved by Board
approval.
DEPARTMENT REVIEWS - PUBLIC WORKS DEKA ,
t ENT
Village Manager Michael Janonis sta-,ed that the pur
�' 'of these meetings with
the Departments is to 0rovidebasic information and
ucate the Village Board
about the Department operations in preparation for a
ing Budget Hearings.
Public Works Director Herb Weeks stated he appreciate tie opportunity to provide
insight into the Public:: Works' operations. He stRa
=that the Public Works
Department operates as a true Public Norks Departm9 with all employees cross -
trained thereby creating a labor force that is,very � `" le, ,Adding additional
services and programsi;vould create a drain on
based on the level of
staffing that the Public Works Depariment current he
i. Staffing levels have not
changed in five years according to ite'Park Ridge su
Public Works Department let 30 con'racts which arno nts to approximately $15
million in Public Works projects over the last fiscal yea
Some of these contracts
included water and refuse. The mission of the Public
Department includes
preserving the infrastructure, therefore, they have to
with at"least 22 other
governmental agencies and adhere to numerous unf a
" Mandates which have
stressed resources.
Village Manager Michael Janonis pointed out tothe`9
Board�on page 11 of
the report showing the staffing leve=s which haven
changed in, the last five
f,
years.. This points out that the Public Works hepar
rtt is getting more out of
employees without adding employees for services.
1 <.
Trustee Hoefert stated this appears to be a lot of rn
"fial. He also asked the
question, "What is beir% done about the old well srtaa ;';Can we sell these off?"
Herb Weeks stated thii under`the JAWA requirement
,;,,
r e Villege,must maintain
a reservoir to supply needs. Therefore, if JAWA goe4,
they are able to draw
from the wells. For example, they test the wells eve
months to make sure
they are in operating order so that riot all well sites
051viable fcr selling. The
Village also turns overall the water in the storage:
every two days.
4 -
Trustee Hoefert said are any sites capable of being sold,
Herb Weeks stated that not all sites have buildable capabilities, therefore, their
value would be very limited.
Trustee Hoefert asked if JAWA goes down, how long a supply does the Village
have?
Herb Weeks stated he could provide water to the Village for two weeks.
Michael Janonis stated that JAWA is looking at emergency alternatives to wells
because they have decided that wells are not the long-term solution for emergency
situations. They are also looking at interconnections.
Trustee Hoefert asked what are the costs 'of repairing wells that have gone bad.
Herb Weeks stated that due to the depth of the wells, they can easily be fowled
and the maintenance cost is substantial. He also stated that the Village has
limited interconnects with Des Plaines and Arlington Heights for additional water
if necessary.
Michael Janonis reminded the Village Board the interconnects cannot supply the
entire town. They are for limited use only.
Trustee Wilks stated that she noticed the point brought up in the report about the
problems at Village Hall.
Herb Weeks stated that when the Village purchased the building from its original
owner, the bank, numerous changes were made to construct offices. Since the
building is being used for a purpose it was not designed for, it has stressed the
heating and air-conditioning system and the system itself is almost 30 years old.
There is a substantial cost in maintaining and repairing the heating and air-
conditioning system. Many windows leak and they have major heat transfer
problems due to the size of the windows.
Trustee Hoefert asked if the Village staff had looked into the possibility of hiring
a space planner to review the utilization of space in Village Hall.
Herb Weeks stated that much of the equipment in the Village Hall is obsolete and
there are numerous deficiencies. It is difficult to determine where he should start
in trying to address some of these problems.
Trustee Skowron stated that many things need to be looked at and, possibly
upgraded in the review of the Village Hall.
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Michael Janonis stated that the inte ition was not to
' 1k exclusively about the
Village Hall but the other services that Public Warks
sides.
Trustee Wilks asked how recycling was working in the
(,iii-fannly dwelling units.
Lisa Angell stated that they are receiving approximat�sl ',0% participation. Some
of the larger complexes they have limited cooperatran
;She is'worKing on some
of the problems attributed with multi -family recycling slapally
with contamination
of materials due to mixing of materials.
Trustee Wilks asked if the size of the containers are,
problem as before,
.'a
Lisa Angell stated that the container ,size has been )1 41,, but there'are problems
with people taking the containers whtan they move c
the apartment.
Trustee Wilks complimented the staff on the rec cl!
r
program itself and has
noticed that other com'Iunities have used Mount Pr
as an example of a
responsive recycling program. Trustee Wilks also asit
;how the public education
is going.
Thustee Hoefert stated that since Mount Prospect v
;one ofthe leaders, they
must maintain that leadover the other cities. He sugg
in taking,the lead with
contract negotiations next year. He al so asked the;s
consider including other
materials in negotiations of the contract including s
"metal and construction
debris.
Lisa Angell stated that she is interested in looking at a, i ,as of waste in order to
reduce the waste.stre*M.
Trustee Clewes questioned the cos: of the reoyclin
program and specifically
where the $29,000 comes from as pointed out in the'
` art.
Lisa Angell stated that the $29,000 i,s the average ro
ecovery from the sale of
recyclable materials.,
Trustee Ckmes asked what is the avo Ided cost of the r
fed materials compared
to the cost of landfillin,the materials.
Lisa Angell stated it was approximab:ly 626 per ton
Trustee Clowes asked 0 that cost figure is based on
cost of avoidance of the
material as if it was landfilled.
Lisa Angell stated it currently costs m Dre to recycle the p landfill. The Village will
receive a diversion credit from SWANCC when S
C comes on line.
- 6 -
Trustee Clowes asked if the Village staff had any idea about the fee paid to
SWANCC.
Lisa Angelll stated that it may cost more for SWANCC compared to landfilling it.
However, it is anticipated that it will become cost effective over time.
Trustee Corcoran stated that it appears as if the rate for SWANCC is very close
to the commercial rate. The Transfer Station is the long-term cost which is paid
for over time.
Trustee Skowron said the program reflects Mount Prospect's commitment to
residents. It might be a good idea to provide the residents with information about
where to send their waste in the future and opportunities to recycle.
Lisa Angel stated residents are provided a complete list of available recycling sites
in the northwest suburbs.
Trustee Corcoran stated that ' the staff should consider reviewing the hauling
contract and focusing on three years or longer or to amortize costs over time.
SWANCC should provide draft language for other participants in the organization
and look at economies of scale with other towns. Allow SWANCC to provide any
information Mount Prospect may need in order to take some of the burden off the
Mount Prospect staff.
Lisa Angel stated that SWANCC has improved services recently in this effort.
Trustee Corcoran stated that hopefully there will be no duplicated effort and the
staff should be especially aware of avoiding this possibility.
Lisa Angell stated that she does not know whether there are any duplication of
services, however, much of the money is going into education at schools and
trying to get the residents at the most basic level to participate in recycling. As far
as she knows, there are no duplicated efforts in terms of education.
Village Manager Michael Jannis stated that one of the areas of interest was the
multi -family educational materials has been provided in different languages in an
effort to reach all residents.
Trustee, Wilks said she had toured the Transfer Station and asked whether there
was any kind of good neighbor agreement in order for residents to check off
concerns with the facility. As part of this check off, the wells could be tested for
base line contamination., She also asked that the effect of the SWANCC charges
would have on the budget to Dave Jepson.
- 7 -
Dave Jepson said they ere looking to firm up the figures
'tthis time and it appears
that a large increase is�on the horizon. However, th'sr
;are some possibilities of
cost offsets and will retie the figures n the near future tl order to prepare for the
budgeting process. r
Trustee Wilks stated iii was her urderstanding tha WANCC is looking at
residential and commercial waste to reduce the cost ;the capital project of the
Transfer Station. r
Lisa Angell stated that as far as she k lows at this time, a focus is on residential
only with the anticipatid ofadding v)mmercial as ne
;vary.
Trustee Corcoran thought it was agoad+idea to bring
;,much wasteas possible
and to lower the cost df the facility. Trustee Oorcor
suggested that we bring
Public Works back for another night since there,is;qui
a obit of material yet to be
gone over.
VI. APARTMENT COMPLEX ISSUES '• POTENTIAL FUN
',,NG MECHANISM
Trustee Corcoran stated that it was his understanding ,et
G;
the staff is looking into
a Special Service Area for apartment . ervices funding a a preferred mechanism
to fund additional services.
V
Village Manager Mkchalel Janonis'stated that the fur l:
-proposal is to address
concerns that are occurring in the south end of itow'
The Village Board has
attempted to address dome of these problems throthree
additional Police
Officers. The staff hai created an ntemal task fo
tto look at, the problems
concentrating on revising occupant/ limits and prof
maintenance issues. It
was found through 'this�,Iceview that in order for,the se
;" ' s to be provided, there
needs to be a means tofund the necessary services
its funding mechanism of
creating the Special %Service Area was brought up tonig � nmarily�because it must
be in place by the endfbf the year. The Village Boa
s the option of creating
a Special Service Area -and determining the use of they
"rids at a later date. The
staff will track all expenses to justify the Special Set
'%Area.
Dave Jepson stated the mechanism l'or the Village,"!Bi to adopt the Ordinance
includes a Public Heanng and a publication of the No
:In order for the persons
in the Special Service Areato have ,in opportunity toy e, their concerns.
Residents in the Speetel Service Area can terminat Special, Service Area
option if they have 51 % of the signatires of the regis,
U 0 voters and 51 % of the
signatures of the property owners within the Special
ice Area. This proposal
has been reviewed tiy the Village Attorney ,and
er all necessary legal
requirements for creati6g a Special S,arvice Area. This
a different type of District
which is typically created.
- 8 -
r
It is usual for most Special Service Areas to be created to fund Capital
Improvement Projects instead of just services. To meet the necessary deadline
in order for this Special Service Area to get on the Levy for next year, it must be
completed by the end of this year. Therefore, we are presenting the proposal
tonight with a Public Hearing on Tuesday, October 5 and it is projected the
Ordinance will approved at the second reading on December 7. Based on this
time frame, the Village should begin receiving funds from the Special Service Area
in late August or September of 1994.
Based on the review of the value of the property contained within the Special
Service Area, it is expected an average of every $.10 per hundred would generate
approximately $48,000. The current Landlord/Tenant fee of $7.00 per unit was put
in approximately 1983 and it has not changed since then. The Village gets
approximately $39,000 from this fee but it is still difficult to raise the fee to
generate the necessary revenue to provide the services necessary to keep this
area in a proper condition. By establishing the District, the Village Board can
establish the Tax Rate at a later date. Prior to the Village Board establishing the
actual rate, the staff should have some type of estimates on the cost and services
expected to be provided in the Special Service Area.
Trustee Corcoran stated that it appears to make sense to him to identify the
sources of revenue prior to utilizing the revenue. This is very similar to what most
businesses do.
Dave Jepson stated in reviewing the site and the services provided, this area
appears to be receiving more services than other areas in the Village.
Trustee Clowes asked why is Boxwood not included within the Special Service
area.
Trustee Skowron asked if staff had any idea of the number of property owners
within the proposed area.
Dave Jepson stated he was not exactly sure of the number based on inaccurate
records from the Township and the County. Also, the properties must be
contiguous.
Trustee Wilks asked what are the general expectations of additional services which
these funds may be used for.
Dave Jepson suggested the possibility of additional Police Officers, additional
Inspectors and funding additional Human Services. Also, currently the Public
Works Department is expending services in this area for clean up and vehicle
removal. It is estimated the Village could obtain from $280,000 to $300,000 per
year to fund these additional services.
- 9 -
Trustee Wilks asked if there must be a tracking meat;
the funds are going. 1,
[k
Dave Jepson stated that all services will be idenfift,
A
expended.
Trustee Wilks asked if (here had been any feedback f
concerning this Special Service Area.
Dave Jepson stated hel," as contacted Commonwealth
any official reply.
Village Manager Jano,, stated that the Village has
capital improvements &,'ithin the right-of-way itself.
Trustee Wilks stated sly su s thc program, howo
the current disparity's 0 taxing rate, of apartment
businesses and ask djf there is a possibility of legal
Trustee Wilks further`statetl she felt i,: is important to i
stock in the Village, ho ver, in an arra that is demani
is concerned about thik inequities of that service beir
Resident Merrill Cotter, of 2710 Briarwood'Drlve
supports the Special ServiceArea arid stated that it N
problems and services6jh t are provided. Increase s
mechanism. He stated1/he is surprised the Village is pt
expected to address 1:14,11is problem.
Resident Frank Vasney, at 2103 Jody Court, spoke
concerns about the SO./ecial Service Area. As' he rem
water problem for all r'e'sidents, all residents paid and
in the downtown. He 4it that we had over -hired Firs
idea of Special Service Areas becaL Se it is selective
provided. He felt resources couldbe reallocated to pr
additional taxes for this area. The o)st should be tx
It is the responsibility bf the Village not to drive Pei
would recommend agdinst the Special Service Area.
Trustee Willks, commented on Mr. Vasney's commeni,
his comments sounded a little bit cortradictory. She
Special Service Areas� or water improvements and
der to show where
cked'as money is
nonwealth Edison
i but has
V put in I
were
Ut
of received
irvices and
med about
id to other
I block this.
)Ie housing
irvices, she
ad that he
identify the
s a funding
han he had
a had some
there was a
J to buy land
I not like the
irvices to be
rices without
le residents.
Village. He
it some of
had put in
Mr. Vasney stated Capital improvements can be measured but not services. It
is much more difficult to define services provided for the additional costs. He
stated it was the responsibility of the general government to use other means
necessary to generate enough revenue to spread the costs out among all
residents.
Trustee Hoefert stated there is a difference between homes and apartments.
Apartments are typically businesses where land owners make a profit while
homeowners typically are not renting out their home for a profit. The level of
Police service provided to both residents is approximately the same, however, the
demand is much higher in apartment areas.
Trustee Clowes stated he was concerned about the cost being passed on to
renters. He illustrated this by stating that renters are currently paying more than
other residents in town based on the amount of taxes within their monthly rent.
He further stated that this problem should be addressed as a Village -wide problem.
He said it would be important for the staff to review the possibility of shifting
resources prior to establishing a Special Service Area.
Trustee Hoeferit asked Trustee Clowes if he was Opposed to the Special Service
Area.
Trustee Ckmes stated he was not opposed to it, however, when the Village Board
talked about Flood Control as a Special Service Area, this option was not put forth.
Trustee Hoefert stated that many areas within the Village do have curbs and
gutters and Special Service Areas for curbs and gutters are not that unusual.
However, in this case where an area is getting additional services, the assumption
is that they should pay more for the additional services. There is a possibility that
the increased cost will be passed directly on to the renters, however, it is difficult
to determine whether that is actually the case. He agreed with the project
because of the additional services. He suggested that the staff research the
possibility of creating an Ordinance and requiring owners of apartment buildings
to provide private security for their buildings.
Trustee Clowes felt the cost could be absorbed by increased efficiencies or passed
on in taxes to the overall Village.,
Trustee Skowron suggested since there was no requirement to levy the tax for the
Special Service Area, the staff could identify the basic services and recommend
the level of the Levy annually beyond the basic level of services. She also stated
that this area is demanding more services, this group is taking more than its fair
share of services. It is important to look at long-term solutions for this problem.
She did not think the residents would like resources being shifted to other areas
and reducing resources and services from their area. Apartments are businesses
which are asking for more services. She supports the concept.
p,
Trustee Corcoran stated he supported the concept. T
difference between this
,.
issue and the flooding »ssue is flooc ing typically. oc
over land so there is
numerous property owns involved and it would be m
amore adifficult to identify
Special Service Area foc specific location for flood f
t. The Village Board did
identify the Sales Tax revenue to go directly to flood
4a1, therefore, the Board
has established the pre6edent of determining a funding urce prior to paying for
the services. He stated he agrees the Property 11' is not the best way to
generate revenue. However'demand cased on head
is also notnecessarily
the best means to generate revenue. He doesnotbe
that apartment owners
are paying more percapita than homeowners for serve
, He thinks the problem
is the lack of reinvestment back into the buildings o
ves keeping them in a
livable condition. If this tax will chsnge the invest
nt decision of property
owners, then he suppors it. This area is stressing the,
fiance sof resources and
it is important to addr$ss this problem. It is a sten the right direction in a
positive way to minimize impact on the rest of the Vitt
.
y
Trustee Wilks stated stye used to live in the area an was a nice place. It is
important that residents want to keep the quality' of I
rig and it is :the Board's
responsibility to mainta!n that.
Trustee Corcoran stated this is a first in a seines of
ssions and this was a
very good discussion concerning this issue. The Pu ka Hearing on the Special
Services Area is scheduled for October "5. All inters
1parties are invited and
property owners are invited also to vo ce their doncem ,
`; bout the Special Service
Area 7,
VII. OTHER BUSINESS
t
t
Trustee Wilks stated that a resident called her con',,ing
the Millers Station
project. Workers had trisenworking after hours. The
as some ;concem about
getting Village employees to respond due to the
,nd hours. However, a
Police Officer did comeout to talk to heresident. h
t wanted to make sure
there was some followAip to the residents concemin
problem.
fU
This meeting adjourned at 11:03 p.m,
l
Respectfully subm
i
,
% DA'JID STRAHL
As€+istant to the Vil
0i Manager
r
DS/rcc
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1
J
1
MINUTES
COMMITTEE OF THE WHOLE
AUGUST 24, 1993
[oil 4 111111 COX -01 ZI * 4
The meeting was called to order by Mayor Farley at 7:36 p.m. Trustees present
were: George Clowes, Timothy Corcoran, Richard Hendricks, Paul Hoefert and
Michaele Skowron. Trustee Irvana Wilks was absent. Also present were: Village
Manager Michael Janonis, Assistant to the Village Manager Dave Strahl, Planning
Director David Clements and Finance Director David Jepson.
Ill. ACCEPTANCE OF MINUTES
The Minutes of the Committee of the Whole meeting of August 10, 1993 were
accepted and filed.
Ill. CITIZENS TO BE HEARD
There were no citizens present who wished to be heard.
IV. REVIEW OF REVISED ZONING ORDINANCE
Mayor Farley presented an overview of the past meeting discussions and indicated
that the two main topics left for discussion were: 1) Status of ZBA as a final or
recommending body and, 2) parking requirements in residential neighborhoods.
Dave Clements explained that presently the ZBA is final on all Variations of 25%
or less. Anything over 25% goes to Village Board for review and final action. The
proposal is to make ZBA final on all Variations and provide a simple appeal
process that would allow any individual to appeal the ZBA decision to the Village
Board. The proposal is designed to streamline the Variation process while
affording interested partes the right to have a "case" heard by the Village Board.
Mayor Farley requested comments frim Board memo
Trustee Skowron, (a former member cf the ZBA), Corr, d that Dave Clements
did a good job summarizing the recommendation of ZBA. The goal of the
changes was to speed up the hearing process jja providing adequate
safeguards so that all interested parties could be h, rel. A' majority of ZBA
members were comfortable with the recommendation,
Mayor Farley asked if a'. member of the Village Board "Old file an appeal if they
did not agree with the outcome of a particular�case We Clements responded
that any person could file an appeal. Mr. Clements 31 ` indicated that the Code
provides for an annual meeting so that the Village Br, :and ZBA could discuss
issues, trends and philosophical differences.
Mayor Farley stated he was concerned about the tun of year that such a joint
meeting might take piece. He felt it is possible that the iA could be of a different
mind during a construction season aid the Village B could review the ZBA
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decisions after the`cons6ction season to determinea, Arent course. However,
since the appeal option is in place, the likelihood of s ' ' a difference would be
somewhat remote: r
G
Trustee George Clowei indicated he was agreeable ZBA recommendations
because of citizen appeal process. lie stated he is tsfied with the proposed
revisions to the Zoning Jrdinance.
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Trustee Hendricks stated his strong preference is to all appointed bodies be
limited to making recommendations that would be revi d by the,Village Board.
He referenced the Sign,",, Review Board as an examples =a body where decisions
are final. Trustee Hendricks disagreed with the appr ' oda and was against the
proposed changer
The Mayor stated he was comfortab[D with the safeg as proposed and the
Village Board's ability to control controversial decision %
Trustee Hoefert indicatedthat many of the proposed �rtges in the Code should
reduce the overall number of Variations. He is phrlo cally opposed to ZBA
being final in all cases; the current 25% limit is sA 't and feels that difficult
cases should not be sed:up so as to allow forxcitiz�� put.
t
Trustee Corcoran agreed with Trustee Hoefert and sto the Village Board should
be final in most cases. r He does not want to influenpother; body and agrees
with the current standards.
i
Village Manager Janonis indicated that Trustee Wilks, who was absent, wanted a
statement she wrote read into the record. The statement indicated that Trustee
Wilks believes the current procedure ksadequate and the Village Board should
remain final |nmost cases. The present time frames for hearing cases are not m
problem.
Trustee Hendricks stated howaooppnmedbzZBAbeing final inany manner and
believes the ZBA should be returned bon recommending body only but could
accept the status quo.
The Mayor indicated that amajority ofBoard members had expressed adesire ho
keep the ZBAasmrecommending body with the 2596rule awthe only exception,
Mayor Farley brought up the discussion of off-street parking in residential districts.
Dmnw Clements gave a summary of parking nasbhoUpnw. Questions about
recreational vehicle descriptions, separates commercial vehicles and larger trucks
which require special permit, separate recreational vehicles and other vehicles to
address concern otlast Committee ofthe Whole meeting.
Trustee Hendricks indicated the proposal does not address the concerns about r.v.
parking being prohibited. Heis|nopposition bocv.parking and does not want it
allowed. Only wants aclarification prohibiting recreational vehicle parking not this
change proposed by Dave Clements where recreational vehicles and other
vehicles are defined. Trustee Hendricks asked at the last Committee #fthe whole
meeting if there was any clarification of the issues of recreational vehicle parking
in residential anoee contained within the new Zoning Ordinance. He feels this
change should goback to ZBAfor their input and itcan consider this change along
with the overall Ordinance change.
V0h*0e Manager indicated the memo from Dewe Clements was directed by the
Manager after discussions with Attorney Hill. Current Code allowed for some
interpretations. The memo clarified some gray areas.
'
N8aVmr Farley indicated that Trustee Hendricks has been consistent in opposition
torecreational vehicles and the Village Board has been consistent against Trustee
Hendricks concerning this issue. |donot want bzsend this change back bmZBA
for review.
Trustee Sk»wnromindicated she did not recall any direction hoexpand definition mt
ZBA. She is sympathetic to citizens who have to view naonenUono| vehicles for
lengthy periods oftime. She stated that each time this comes tothe Board, the
Board has not changed its position. She believes recreational vehicles should be
inconspicuous and believes there iwsome merit bodefine.
-x -
Trustee Corcoran agreed with appearance problems
complaints in order to Address this situation.
Trustee Clowes stated to can understand citizen con
look at vehicle height restrictions. Concerned abOL
to recreational vehicle parking and zoning question
may create, such as sez backs, etc. This formalize
Trustee Hoefert indicated he was no-: aware of a h
issue has been discussed numerous times in the I
changed. He recalled trustee Hendricks bringing t1
to being on the Village Board. Stc rage of teae,,
property is probably a problem. Current language i
we can possible look at it again at that time.
Trustee Hendricks stated he truly believes in this is
yard set back, look at side yard set back requireme
should be included in set back considerations. TN
Other cities do not allow why does Mount Pro'spec
erosion of the Zoning Ordinance and it must be stc
Mayor Farley indicated.,'Jhat Mount Prospect did at
vehicles but changed policy. Prohibition is not ul
allowed to use recreational vehicles in this fashion.
Trustee Hendricks poir#ed out that if Kimball Hill N
can supersede the Village board which appears ti:
prohibiting recreational,11111vehicles.
Miscellaneous Comments:
Trustee Hoefert indicated that many times we Is
determine what a hardship' is. However, where in thi
conditional use is; for example. We should define
determining whether 66,y should pro,:eed with the
Trustee Hoefert has a question about a case befon
Elmhurst Avenue. ThejCode may be too restrictive
which are based ona typical 50 foot lot. In this cas
with mostly 50 foot lots, Maybe we should conside
Dave Clements stated mast older subdivisions have i
and the Variance process is designeJ to address t1
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as not
of 0
has
citizen
Board could
was related
nal vehicles
the Board,
laints. This
been short
s even prior
)ff personal
If issue does flair up,
ieard of front
onal vehicles
as this issue.
this to be an
t recreational
is should be
stricted covenant they
essage,to consider in
hardship issues and
is hardship defined as
0p to assist citizens in
'e request.
BA about a garage on
on required set backs
of is 55 feet in an area
riding definition.
)minance of 50 foot lots
3,rence.
Trustee Hoefert suggested a standardized definition of lots to streamline the
process at the time of Variance.
Dave Clements will review Zoning maps to determine a standard lot size to return
to the Board.
Trustee Hoefert stated he understood the Board was not going to hold up this
change pending a discussion on non -confirming uses, but would like this issue
addressed, since I want discussion to occur.
Mayor Farley stated there were no more miscellaneous items to be discussed
regarding the Zoning Ordinance. The time table will be a first reading on
September 7 and second reading on September 21, only if desire of Village Board
to move faster to continue discussion until September 21.
V. DEPARTMENT REVIEWS - FINANCE DEPARTMENT
Mayor Farley indicated this was the first of a series of discussions regarding
review of Department operations. Village Manager Janonis had proposed these
Departmental reviews be held prior to the budget process. His intention is to have
all Departments provide overviews to assist the Village Board in understanding
Village operations to address upcoming budget shortfall.
Finance Director David Jepson gave a presentation of the Finance Department
Review. He pointed out that services are internal services among Village, gave
an overview of Department activities, internal reports, municipal finance issues,
listing of activities of the Department. He proceeded through the booklet which
was made available to the Village Board. He explained the philosophy of
investments have provided funds which are not necessary in taxes and fees.
Village Manager Janonis pointed out permits/licenses and follow-up and high
collection rates.
Dave Jepson gave highlights which will have to be addressed for the future
include: (1) full accrual accounting; (2) Cook County assessment practices; (3)
total tax burden on Mount Prospect residents; (4) unfunded State and Federal
Mandates and (5) Accountability for government services.
Mayor Farley expressed the Village Board's opinion in that they are grateful for the
services provided and gave credit to the Finance Commission and Department for
working together.
Trustee Corcoran asked if there are any non -paper processing opportunities
available to reduce costs.
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Dave Jepson responded,, that he uses a lock box and
f see if some of the new
technology could improVP ' the situation in the future.
to use some electronic
transfer of funds.
Trustee Hoefert stated the Village is ILICky to have thea
Olity of people we have
and gave credit to the =Department riembers. He a;
macle a comment on
electronic transfer of vendor checks as to where we a at this point. Also, has
the Village reduced debt," service due i;urrent rates..
Dave Jepson stated that he is looking to bid out banl!.i'
services and RFPs will
be developed to look at electronic transfers during
vember along with our
'0 ,
banking services. Investment income has decreased'i
there has been some
reduction of debt service refinancing.
Trustee Hoefert asked ifthere is any way to estimate ra�
,
for vehicle licenses.
Dave Jepson responclec f that it is difficult to determine,
` ount of vehicle stickers
due to inaccurate State,records.
Trustee Skowron stated that the Finance Department, I
ka, good job and realizes
the limited space of Vill49 e Hall. She also stated that
difficult to be efficient
when people are so clot I e together.
Trustee Clowes commented that the Department does
:excellent job; likes the
way issues are developed, is interests in comparisori ;Finance flinance Departments to
other towns and questioned how can we have a low n
ber of customer service
employees. There is a k,oblem of unfunded mandates eine affected the Village.
Dave Jepson respondea, that it is bec4iuse of the perl"bi
'ance of employees; we
do more for less in Mount Prospect.
Trustee Hendricks complimented the staff and in
ad that the Finance
Commission does a very good job.
Village Manager Janonis stated the focus is on what
apartments do not what
11
they cannot do. Servic# demands are changing. He a�
for input from Village
Board for revisions in presentations.
Mayor Farley stated the', information was very good.
Trustee Hoefert pointed out Village Hall deficiencies e"f4' "'alrd a space plan review
could provide some insight to provide a staff reviewd, cies, in building.
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VI. ANY OTHER BUSINESS
Parking Restrictions at Lions Park Schoo
Trustee Clowes brought up the issue of parking around Lions Park School. There
is some confusion with Safety Commission and asked that it be brought back to
the September 7 Village Board meeting.
Village Manager Jannis indicated the principal and PTA are aware of issue and
reiterated this would be brought back on September 7 Board meeting.
Mayor Farley suggested official notice be sent out about decision coming up at
that meeting.
Cable Increase
Trustee Corcoran brought up the memo from Cheryl Pasalic regarding TCI price
increase.
Communications Administrator Cheryl Pasalic indicated the rate increase takes
effect September 1. The letter received today indicates a rate increase in
apparent violation of FCC rulings, rate for basic fee is frozen until November 15
but TCI can move up to allowable amount until November 15, The increase is for
additional services FCC has allowed cable operators to provide. Fee increases
must be noticed due to Franchise Agreement but do not have to meet time frames
in agreement because of limited penalties.
Trustee Corcoran thought a partnership was established. TCI has surprised us
and just as additional equipment required.
Cheryl Pasalic indicated rebroadcast agreements are almost completed.
Trustee Corcoran if there was a possibility of debating the price increase.
Trustee Skowron indicated we should use cable television channel to explain
changestincreases.
Village Manager Janonis responded that we can use television but it is difficult to
determine details of agreement.
Village ManagerJanonis reported that there was minor damage from storm. Some
flood improvement areas called in to tell the changes worked.
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VII. ADJOURNMENT
There being no further business to be discussed, on a ii n by Trustee Hoefert
and Seconded by Trustee Corcoran, at10:12; p.m., %. , ,, s MOVED to go into
Executive Session to discuss Property Disposition.
There being no further discussion, the Executive Sessio, i,,ided at 10:47 p.m., and
the regular meeting of tl�e.committee of the whole A� piourned at 10:48 p.m.
Respectfully submitts ;
DAVID STRAHL
Assistant to the Villas Manager
DS/rcc
ocT 22 193 11:26PP, WNSTEIN I_Et+' - HGO F.;P t
ARNSTEIN & LEHR
120 SOUTH RIVERS 0E PLAZA SUI -E 1200 - CHICAGO, ILLINOIS 60606-34I3
(31Z) 676T00 W1RI1iNC. TAM, �WNOIB
WrAr PVJ.M ortCK FLO-4011
TIM PC.W-Ml
EYOWS M. Hill Jt. Ml-.VWJKtg, W90"N
(mg) M111174
10 E M 0 R A N D U X
TO: Michael Janonis
Village of Mount Prospect
rROM. Everette M. Hill, Jr.
DATE: October 22, 1993
RD: Elimination of Second Housekeeping Units
in Single Family Residential Districts
You have asked that I supplement the June Z, 1993 Memo Which
I prepared with respect to the elimination of second housekeeping
units within single family residential districts. it is my
understanding that the Board now wishes to consider legislation
which will accomolish that objective and tnat enforcement Is
contemplated on a flcomplaint-made" basis. In other words, the
staff will deal with violations; as complaints are made by the
public or an the staff may discover them while performing other
duties.
Our current zoning ordinance pcok._'Ulta such second
housekeeping units. However, this prohibition has operated only
prospectively. Those second housekeepins 41:ltts which were in
existence at the time of the original legislation which
prohibited them, were grandfathered and axe now, "nsidered legal
non -conforming uses. Those which were established after the
adoption of the original prohibiting legislation are illegal
uses. The primary purpose of the legislation which the Board is
considering is to assure that after A spevific amortization
period has transpired that all such housekeeping units are
illcga*-,. Therefore, when it comes to enforcement we will not
need to concern ourselves with whether they were established
before or after the original legislation. If the Village
discovers such a second housekeeping unit after the amortization
period, the staff can immediately take the necessary action to
eliminate it because we know that all s';ch units have been
"amortized out".
There are certain issues to which the Board :should give
special attention when considering such an ordinance. These
issues are as follows;
OCT 22 '93 11:26 1 pp,;J VEIN '. EHft �HGv f � P. 3'6
Mr. Michael Janonis
October 22, 1993
Page 2
1. The length of the amortization cora The purpose of
the amortization period to to gam! tnOSepe-sono operating legal,
non -conforming usesan opportunity to recoup their investment in
the non -conforming use and to adjust their lving to the new
regulations. In the, instance of second housekeeping units, some
of the investments !Wade in reltknce on the Cr it being a legal
non -conforming use may have been substantial. �,n determining the
length of the period, the Board must balarOe the desire to
eliminate these uses against the, private '..n astmontc made by
those affected by the legislation. my opinio is that anything
less than a five year amortization term might be subject to
challenge.
f
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2. The Board must define soocificall fthe use which it
an- boarein s tua ons. This ---is probably rhe most critica�L
aspect o the ordinance. it is my understard ng that it is not
the desire of all Board members, to eliauidate all boarding
situations. This approach is probably appropriate, but in
eliminating some and not others, the poteni;il for a claim of
violation of equal protection of the law is wised. Therefore,
the ordinance should pprobably fc,cus on the ph sical arrangement
of the boarding iacility rather than matters the relationship
of landlord to tenant or on tts tenant as student or same
similar status. The Board might consider ites such as separate
entrances, separate metering of utilities ,% separate kitchen
units, separate baths and lack of access oJthe boarding or
housekeeping snit to the rest of the as indicia of
illegality.
r�
3. What should our enforcement eff tt be during man
amortization exit h
thougil wi n t necessarily e
reflected n the ordinance, as a matter OE1policy, the Board
should consider the type of enforcement efftt that it wishes
staff to exercise during the amartization pel od. The critical
aspect of enforcement during the'amortizd+.inn period will be
ascertaining whether the unit was already inexistence when the
original prohibitory ordinance ioas adopted. %This may be quite
difficult and in some oases virtually fipossible. When
complaints are madw 'during the amorti2ation1111period should the
staff aggressively investigate and attempt t determine whether
the snit is a legal, non-annforming use or fabotld the primary
focus be on informing our residents that alp ��uch units will be
absolutely illegal at the end of the amortization period?
fF
4. What type of notification campaign Does the Btoard wish
the staff to u�rta a
with es ect to r ssor _rancei?
s ou ur np the course o the amor iza"°ti�on paronpublish
notice of the change in our newsletter. Si:,orsrl,'ld we also attempt
OCT 22 '53 11;?^WI fa NSTEIN LEHr CHGO P.4!E
Mr. Xichael Janonis
October 22, 1993
Page 3
Lo ascerLain, through buildiaag department revords, water
department records and perhaps garbage pickup records those
residences which now contain second housekeeping units thus
enabling us to officially record our ordinance against offending
properties. This would give acLual legal ilQtiCe to 90te"tia1
buyers of those properties that the second housekeeping units are
to become illegal. Also, is it the Board's desire thaL we attach
notices to each real estate transfer stamp so that everyone
purchasing property will be cfficially notified?
S. The Hoard should consider whether the amortization
eriod wilS e t e so a
criteria for elimination t er possible
cr teria m.%g t e c nge o ownership, or estruction of Lhe
property.
6. The Board should consider the penalty that it wishes to
attach to vio a roes. ere thou pro ably oe a mandatory
min mum t at �.s _s�icient to keep a violator from simply
considering it a cost of doing business. Along these same lines,
the Hoard might also consider making it a penalty for contractors
to do electrical or plumbing hook ups in second housekeeping
units.
if you have any questions with respect to this, please
contact me.
\C\kW\EW2A-32
rtCT 22 '93- 11: —7 *l Mn'Tt 'rl ItHP. c+�c
x E M o A A N 0— —X
T0: Sr. Kike Janor.ia
Village of Moaht Prospect
Moos 1v*rotte M. Hill, :r.
DATTI Jun* 2, 1993
RH: second kcuaokeeping units in
Single Family Homes
You have asked that I reader an oplsiivu as to the
enforceability of an ordinance which would requir* the gradual
elimination of second housekeeping units in our !t-1 zoning
district. Apparently, there are a number of such units
taxoughout the distri»t. Many are uaad as rentals. This results
in apnobles because duplex and m,11ti-family rental$ are rat
p*rmitieed use* in the R-1 district.
The problem a&# two *$Pact*, The fir*+. iR whether ;he
Village has legal soility tea eliminate these uses, and if so, how
is such 1*gialation enfereW,
1. LC al A«thority to Zlimtnatv the Uses -
Theme eecond housekeeping unite whish came into existence
after the adoption of our zoning regulation prohibiting them are
already illegal. They are already aubje L to IMOdiate
elimination. Our problem arises with respect to those which were
in existence prior to tha adoption of the currenL VzQblbition.
The law is that existing uses are not subject to immediate
elimination uniaas life safety issues are involved. I suppose
that argument might be made that second housekeeping unite do
involve life safety, bu= I don't believe LhaL :t wo,.:ld be a
particularly strong one. However, there is ample authority front
the !llinois Appellate courts that a municipal,
t.y may gradually
eliminate non-eanfcraing uses. This ability has been upheld with
respect to signe and other non -conforming coning uwvu, Keep in
mind that one of the statutory ppurposes of permissible zoning
authority is the gradual elimination of htn-confartniny uso:s. In
other words, the Village.might adopt an ordinance which requires
that all second houackocping units within an !t-1 dl6trict be
k'K-T 22 '93 11:28P"1 PPNSTEIN LEER, rte,
x=. hike Jannis
June 2, 1993
page 2
eliminated in a certain number or ears. It L* Uy understanding
that Trutt** uclfert has saggd#ted a five �aiar "anaor:LZatiot
period. Z bclieve suptt a pa:r''iod would be s� f laiently ' �.oncl to
eliminate any claim o` era unconstitutional talo g
Certain q•4estiona .,have j,tisen wit. ,jreapeel t the
primary
enforceaaent Of ouch an *riorL1z4t1Qn or4�na �Ce. �ht
qupatior. is how do we discover each of the Violakions? Ry ptaint
of viaW is that th&t May not be as lor9• a pr telex as it seems.
Regulations Zoog as this are oft*. enforced On "Complu nt-made"
basis only. Furtkser, if the ootaplaint ;b 211A ' atter the wL
year amortisation period, there is no need to stera:ine When the
erxistence because
second unit Dare into tttay are a-".1 illegal. it
we receive a Complaint prior to I,he expiratiVC of five years, we
car conduct an investigaL10n to see wtien ttse, housekeeping un,"
was established. if is was established after adoption of our
�e
original Zoning cxdi"Llcer we would net hatFre to wait the five
year time peria3.
The c,rdina�sce mig!:w also require. that n the vale of the
hams, the aeCO'd horZc aepin9 unit would c from fir�a noh-
conforM4ng use to an illegal use. Once�again ", it we ate healing
with these iseaea an a oMplal.k.c-xuade bas- it wes ld be very
easy to check the Carroty Recorder's tractkr�Alitc see if title to
the house was tranaLeirad subt�aque3nt to haadoption of the
amortization ordinance,
i�
if you would like ftr me to expard this "NO wit!, case
dlecAssion, pieasalZet me xrow.
citations ar,d further legal
,rqCW*NA2A•23
VILLAGE OF MOUNT PROSPECT
PLANNING DEPARTMENT
Mount Prospect, Illinois
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: DAVID M. CLEMENTS, DIRECTOR OF PLANNING
DATE: OCTOBER 6, 1993
SUBJECT: AMORTIZATION PERIOD - LEGAL NON -CONFORMING TWO -FLATS
As you directed, staff has undertaken a review of the matter of phasing -out legal non-
conforming second living units in single family zoning districts. Staff met to discuss the
matter, and identified the wide-ranging parameters that are involved. Chuck Bencic, Ray
Forsythe, Dave Jepson and Buzz Hill all provided input into this summary.
Pg5h Experiengf, - The Planning Department and Inspection Services Department are
frequently contacted for information on local ordinances, and a variety of complaints.
From our discussion, it appeared that we rarely received a complaint about a second
living unit in a home. We identified one such complaint in the last year. We more
frequently receive inquiries from realtors and potential buyers of homes with second
units asking about regulations. They are advised that such units are legal non-
conforming uses, and as such, can be used and maintained, but not expanded or
enlarged.
Identification f NQn-CopfQrmjng 11nits.- It was determined that it would be very difficult
to identify all legal non -conforming two flats. While some buildings may have
separate entrances, two mailboxes or utility meters, we believe most units cannot
readily be identified from an outside inspection. With an amortization schedule, it
is important that a complete inventory be done so all property owners could be put
on notice of the phase-out. Because of the difficulty in identifying all two flats, an
amortization program like we used in the Sign Ordinance would not work efficiently,
as some units would be missed.
Other Code Issues - If inspectors are to be involved in inspecting structures for non-
conforming second units, it is likely that they would encounter a variety of other
Code violations due to the age of the structures. It is difficult to ask an inspector to
only look for a second unit, and disregard other Building Code or life safety issues.
In the alternate, preparing a complete list of Code violations would be an exhaustive
process that would exceed the capabilities of available inspection personnel.
Eamijy ExeMplio - It was noted that some legal non -conforming units might be used by
elderly family members, or a traditional in-law arrangement. This is an important
and necessary family living arrangement in many cases. However, making a
Michael E. Jannis
Page 2
October 6, 1993
distinction between a valid family living arrangement and a rental income unit is
difficult to do. Also, granting a family exemption in suchimatters might put staff in
a difficult administrative position as to what is a family IiAng arrangement and what
isn't. More importantly, if an amortization schedule is selected for this matter, the
phase-out should apply to all units, and not exempt familylarrangements. With such
a family exemption, realistic long-term enforcement wo# not be possible. Please
remember that these comments pertain to separate dwelh,,4, units, and do not mean
to include permanent guests or family members who res,,de4n, the same housekeeping
unit. 1,
Summary - Staff believes the scope of this matter is not bra a4 due to the fact that we
receive few complaints. Also, because it is difficult to determine how many non-
conforming units there are, a comprehensive inventory would not be possible.
Without this inventory, an amortization schedule would bimpossible to implement.
While this is an important matter to consider, staff presets the information in this
report as a method of advising the Vilh-.ge Board of the difficulty of putting together
a complete program that can lead to the: phase-out of legall, non -conforming two flats.
DMC:bg
M I N U T E S
COFFEE WITH COUNCIL
Saturday, October 9, 1993
10:00 a.m.
Trustees Room, Village Hall
Trustee Michaele Skowron convened the monthly Coffee With Council meeting
at 10:00 a.m.
Those present were: Trustees Michaele Skowron, Irvana Wilks and Richard
Hendricks, Assistant to the village Manager Dave Strahl and Director
of Inspection Services Chuck Bencic.
Residents in attendance were Mr. Al Boldt, Mr. Ron Kloss, Mr. & Mrs.
John Trutwin, Ms. Jane Longergan, Mr. Darrel Dyer and Jack and Grace
Kinsella.
Mr. Al Boldt inquired as to what is happening with the Massage Parlor.
Mr. Ron Kloss wanted to know what was happening at the Water Tower
with the dumpsters and the landscaping. He felt the dumpsters had
been there long enough and wanted to know if a date has been set for
their removal.
He also said it was his understanding that the landscaping plan included
a column type maple tree not the evergreen trees which were there before.
His concern is that the maple trees will not hide the legs of the tower
as well as the evergreens nor will they hide the traffic along Northwest
Highway as the evergreens did.
Trustees Skowron and Wilks indicated several landscape plans had been
proposed and reviewed by the landscape architect for this project and
by the Village and the approved plan seemed to be the best plan in
terms of aesthetics and cost.
Trustee Wilks suggested the Village Forestry Superintendent - Sandy
Clark - contact Mr. Kloss and go over the landscape plan.
Dave Strahl explained the problem the village was having locating a
site for disposal of the material in the dumpsters. He assured Mr.
Kloss the material would be hauled away as soon as possible but could
not give a exact date.
Mr. & Mrs. Trutwin, Ms. Longergan and Mr. Dyer were also at the meeting
to discuss the landscaping at the water tower.
Mr. & Mrs. Kinsella dioassed their request
Building Code to allow I two (2) air conditi
in their side yard. This,, modi£icatio;i is rec
in the side yard by more,than the 25% allowec
gave a brief summary of to events leading to
the approved architectaadA- plan's for -is adds
on the side of the housbut no dimensions
from the lot line. He'' as not aware of a
of the compressors unti ; notified by the V
complained about the loc tion of the --ompress
at the side of the houaO such as electrica
air vents and sprinkler ,controls. 'tillage
not grant the modification unless; Mr.
acceptance of the modif?ication from his n
with the neighbor lever z times and thought
of times but each time, the approval. was w
requesting the Village *card consid,>r his
to the Building Code.
There was discussion by,,," the trustees of s
in this case the aesthetics of not only
in the side yard but also the presence of ot]
boxes and service lines,, air vents and spr
same location and visibleato the neighbor.
Trustee Hendricks stated,"/ his feelings r agai'r
and the granting of variations but also r
approved the plans without requiring the e
placement of the comRessors he would
modification request.
Trustees Skowron and WilL, suggested a meetir
and the neighbors and neutral party to
compromise.
Trustee Skowron suggestis the Village Mana
a meeting and selects neutral party.
indicated they would be 411ing to serve as t
The meeting was adjourned=at 12:00 noon.
espectfully submitt
harles Benc:Lc,
Director of :[nspecti
jl r
for 3 1„ ification to the
zer m ressors to remain
fired ause they, encroach
by th code. Mr. Kinsella
his :7' east. He indicated
ion achort the compressors
:re gi " aa;'to show distance
ro 14) with the placement
llage. t 41so his neighbor
rs ard; they items located
bo, es"," and service lines,
taff fiicated they could
insell° ireceived' written
aghbor, Mr. Kinsella met
he It 4pproval a couple
thdra Mr. Kinsella is
equest ,or a modification
ie yaar encroachments and
to co Assors which were
:r' itn ",,such as electrical
nkler ''rttrols all in the
t -sid ,`;y rc encroachments
i
ted t- t: 'since staff had
i
menti, be shown, for the
onside °approval, of the
be h ;with Mr. Kinsella
.ry to� each a acceptable
1"
x arad yor arrange such
rusteel, 4owron and Wilks
e nt 14 Parties.i. ..
Ser v ee
MAYOR
GERALD L FARLEY
TRUSTEES
GEORGE A. CLOWES
TIMOTHY J. CORCORAN
RICHARD N. HENDRICKS
PAUL WM. HOEFERT
MICHARE W SKOWRON Villageof Mount Prospect
IRVANA K , WILKE
VitLAGE MANAGER 100 South Emerson Street Mount Prospect, Illinois 60056
MICHAEL E. JANONIS
VILLA" CLERK
CAROL A. FIELDS Phone: 708 / 392-6000
Fax: 708 / 392-6022
TOO: 708 / 392-6064
N 0 T I C E
October 19, 1993
THE MEETING OF THE BUSINESS DISTRICT DEVELOPMENT AND
REDEVELOPMENT COMMISSION SCHEDULED FOR OCTOBER 27, 1993 HAS
BEEN CANCELLED. A SPECIAL WORKSHOP MEETING WILL BE HELD ON
SATURDAY OCTOBER 30, 1993 TO DISCUSS THE PINE/.WILLS
REDEVELOPMENT PROJECT AREA WITH THE VILLAGE BOARD AND AREA
BUSiNESSOWNERS AND RESIDENTS.
THE NEXT, SCHEDULED MEETING OF THE BUSINESS DISTRICT
DEVELOPMENT AND REDEVELOPMENT COMMISSION WILL BE WEDNESDAY,
NOVEMBER 17, 1993. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING.
ti
FINANCE COMMISSION
AGENDA
Thursday, October 28, 1993
7.30 p.m.
Police and Fire Building Community Meeting Room
112 East Northwest Highway
I ?our of Fire Department Facilities
II Call to Order
III, Accept Minutes of September 30, 1993
IV Departmental Reviews - Fire Department
V Finance Director's Report'
VI Other Business
VII Adjournment
Please Note - Please assemble in the first floorlobby of the Police and Fire Building by
7:25 p.m. so the tour of the Fire Department Facilities can start promptly at 7:30 p.m.
FINANCE COMMISSION
Minutes of the Meeting
September 30, 1993
Call to Order
The meeting was called to order at 7:50 p.m. Present were Chairman Richard Bachhuber,
Commissioners Paul Davies, John Engel, Vince Grochocinski, Tom Pekras, and Ann Smilanic.
Also present were Public Works Director Herb Weeks, Deputy Public Works Director Glen
Andler, Finance Director David Jepson, and Assistant Finance Director Carol Widmer.
Commissioners Newt Hallman, Jim Morrison and Earl Sutter were absent.
H Amman of Minutes
The minutes of the August 26, 1993 meeting were accepted as presented.
Public Works Director Herb Weeks presented an overview of the operations of the Public Works
Department. Mr. Weeks explained that the Public Works Department operates as a true Public
Works Department with all employees cross -trained thereby creating a labor force that is very
flexible. Staffing in Public Works has not increased over the past five years and a comparison
survey of 20 communities shows that Mount Prospect ranks the lowest in terms of the number of
full-time Public Works employees per 10,000 residents. The figures range from 10.72 full-time
employees per 10,000 residents for Mount Prospect to 31 full-time employees per 10,000 residents
in Barrington.
There are four major operating divisions within the Public Works Department: Water and Sewer
Division, Streets, Buildings and Parking Division, Forestry and Grounds Division and Equipment
Services Division. In order to maintain service levels and programs, it is necessary to contract out
work in many areas. Over the last fiscal year the Public Works Department contracted out over
30 projects amounting to approximately $15 million. Some of the work that has been contracted
out includes: tree removal, roof repairs, catch basin cleaning, replacement of water mains and
sewers and storm sewer improvement projects.
Mr. Weeks spoke briefly about the Vehicle/Equipment Division. Public Works has 160 police,
public works and pool vehicles, plus 102 small engine units, which are maintained by eight full-
time and two part-time employees. This division provides preventative maintenance, restoration,
welding and fabrication. Mr. Weeks reviewed the Department's equipment replacement schedule
and then conducted a brief tour of the garage and vehicle repair area as well as the water control
room.
Mr. Weeks reported that word on the elevated tank is now ' .. as are; many of the flood
projects. However, Mr. Wues pointed out there are several
which should be addressed
including rehabilitation of Vitage Hall, an accelerated tre
,surfacing and reconstruction
program and a program to maintain or mcrea;e the level of
t schedules for the water
All of these"items v�+ill have an i ` t on future budgets.
and sewer distribution system g
r�
N Adjournment
The meeting was adjourned at 1 x:15 P.M.
f,
l
The next meeting is scheduled .ort October 28, 1993.
Respectfully
ttxl,
Carol L.
Assistant Fi "
Director'
r
1
i
ci wig
r,
rc
yl
1;
i-
MAYOR
GERALD L. FARLEY
T"USTIES
GEORGE A, CLOWES
TIMOTHY J, CORCORAN
RICHARD N. HENDRICKS
PAUL WM. HOEFEAT Village of Mount Prospect
MICHAELS W, SKOWRON
iRVANA K, WILKS
VILLA" MANAGER 100 South Emerson Street Mount Prospect, Illinois 60056
MICHAEL E JANONIS
VILLAGE CLEAR
CAROL A. FIELDS Phone: 708 /'392-6000
Fax: 708 / 392-6022
TOO: 708 / 392-6064
AGENDA
ZONING BOARD OF APPEALS
Regular Meeting
Thursday, October 28, 1393
7:30 P.M.
Senior Citizen Center
50 South Emerson Street
&4&-L8-V-93William Fore on, 523 W_S&g ]Cr-.su.*l
The petitioner is seeking a variation to Section 14.306.E.4. to allow a servicewalk 72 inches in
width to encroach onto the required sideyard setback instead of the maximum allowed 36 inches.
Upon completion of the public hearing, Village Board action will be required for this case at their
meeting of November 16, 1993.
ZIIA-79-y-_914 Pool and K* Koicelk% $17 Nortb, EIJCdo Aysuge
The petitioners are requesting a variation to Section 14.905.8.1 to allow a front yard setback of
26 feet instead of the minimum required 30 feet in order to allow the construction of a roof over
a porch with the dimension of 4' x 20'.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
Z8 -80- Z8A--81--§V--92, The Alter Grogg, Like Cciiftr C, orgorate P "r
r(gl:LhLvjg Comir of Elmhursj & Aleouggli-
The petitioners are seeking the following:
I Rezoning from I-1 Limited Industrial District to B-3 Community Shopping District for
Lot 8 of Lake Center Plaza as allowed in Article H.
2., Rezoning from O/R Office Research District to B-3 Community Shopping District for
Lots 9, 10 and 11 of Lake Center Plaza as allowed in Article 11.
MOUNT PROSPEC4
il" Wa 14 may I la"I"
rq
MOUNT PROSPECT FIRE DEPARTMENT
112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT, ILLINOIS 60056
TELEPHONE: 870-5660
EDWARD M. CAVELLO
FIRE CHIEF
I MI 0.111 A N&01010111 : MON I N
Introduction
Organizational Chart
Fire Department Personnel
Fire Department Responsibilities and Programs 1 -2
Fire Prevention Bureau ...... . . 3-4
Emergency Services
and Fire Prevention Programs ... ....... 5-14
Issues
Training Needs ......................... 15-16
Building Issues .......... 17
Apparatus Purchases 18-19
Apparatus Manning Levels .... .... 20-26
Enhanced EMS ................. ..... 27
93/94 Budget Summaries
SAVE LIVES
PREVENT FIRES
MOUNT PROSPECT FIRE DEPARTMENT
112 E. NORTHWEST HIGHWAY, MOUNT PROSPECT, ILLINOIS 60056
TELEPHONE: 870-5660
EDWARD M. CAVELLO SAVE LIVES
FIRE CHIEF PREVENT FIRES
October 22, 1993
The Mayor and Board of Trustees
Village Manager
I welcome the opportunity to present information to each of you explaining
the important responsibilities of emergency response and fire prevention, as
well as the associated support programs that go on behind the scenes. A more
in-depth description of these support services can be found in our Annual
Report.
Historically, the Mount Prospect Fire Department has delivered a level of
service to the community that has been established by the Mayor and Board of
Trustees.
The Fire Department has always made an effort to plan and forecast for the
future. This has directly benefited the public we are committed to serve. The
Fire Department has also been conscious of the fiscal impact our programs
have on the total Village budget. Every effort continues to be made to be as
responsible as possible and cause the least strain on the taxpaying public.
The major issues confronting the Mount Prospect Fire Department are few in
number, but are critical to the quality of service we deliver and to the safety of
fire department personnel. The issues are as follows:
• TRAINING NEEDS
• BUILDING ISSUES
• APPARATUS PURCHASES
• APPARATUS MANNING LEVELS
ENHANCED EMS SERVICE
I have indicated in the past, that the organizational culture of the Village of
Mount Prospect is one of fiscal conservatism. I hope after reading this report
you agree this is certainly true for the Mount Prospect Fire Department.
Respectfully submitted,
Edward M. Cavello
Fire Chief
HOUNT PROSPECT FORE DEPARTMENTIn F' I S A MI Z A T I In PJ A L C A" T
REVISED 1/93
DEPUTY CHIEF
DEL ULREICH
AINING/OPERATION
S.D.A. 8 SHIFT
r:argsncy CAPTAIN
arvtces T HILL
is* .ter A SHIFT
gencu CAPTAIN
LIVINGST ON
B SHIFT
3 LIEUTENANTS
17 FIREFIGHTERS
A SHIFT
3 LIEUTENANTS
117 FIREFIGHTERS
EC SHIFT
CAPTAIN
KORDECKI
FIRE CHIEF
EDWARD M. CAVELLO
EXEC. SECRETARY
SUSAN PEYTON
SECRETARY
LIZ HEREDIA
ADMIN. CAPTAIN DEPUTY CHIEF
STEVE DUMOVICH VOLUNTEERS LONNIE JACKSON
ra
TRAINING/OPERATIONS FIRE PREVENTION BUREAU
EMS
COORDINATOR
DJCDEWERT
SECRETARY
FIRE PROTECTION MAUREEN WECHSELBERGER
MECHANICS 20 WILKIEESCONDO
VOLUNTEERS
HEALTH/FITNESS
INSPECTORS/INVESTIGATORS
C SHIFT PUBLIC EDUCATION
3 LIEUTENANTS SHIFT FIREFIGHTERS BRIAN K. IPSEN
17 FIREFIGHTERS
WALLACE KUEKING
SKIP HART
MOUNT PROSPECT FIRE DEPARTMENT PERSONNEL
LAST NAME FURST NAME R A N K
Ackerman
Daniel
LIEUTENANT
1973, JUNE 23
Amber
Dennis
LIEUTENANT
1972, MAY 22
Baas
Will
FIREFIGHTER/PARAMEDIC
1973, DECEMBER 10
Bagby
John
FIREFIGHTER
1975, SEPTEMBER 14
Brelle
William
FIREFIGHTER
1967, MARCH 16
Brousseau
Andy
FIREFIGHTER/PARAMEDIC
1987, AUGUST 20
Buffalo
Phil
FIREFIGHTEWPARAMEDIC
1992, FEBRUARY 10
Burger
Donald
FIREFIGHTER/PARAMEDIC
1974, DECEMBER 19
Canning
Matthew
FIREFIGHTER
1974, SEPTEMBER 30
Cavello
Edward
FIRE CHIEF
1972, MAY 22
Ceisel
Mark
FIREFIGHTER/PARAMEDIC
1974, SEPBEMTER 30
Cherwin
Randy
FIREFIGHTER
1974, SEPTEMBER 30
Christianson
Kevin
FIREFIGHTER/PARAMEDIC
1988, AUGUST
Clark
Robert
LIEUTENANT
1971, APRIL 5
Clarke
Patrick
FIREFIGHTER/PARAMEDIC
1989, JUNE 12
Corr
Terrence
FIREFIGHTER/PARAMEDIC
1988, AUGUST 1
Cunningham
Tim
FIREFIGHTER/PARAMEDIC
1987, MAY 26
Dawson
Henry
LIEUTENANT
1984, MAY 24
Dumovich
Steven
ADMINISTRATIVE CAPTAIN
1972, MAY 22
Escondo
Wilkie
FIRE PROTECTION ENGINEER
1991, SEPTEMBER 30
Felski
Arthur
LIEUTENANT
1971, APRIL 5
Figolah
Michael
LIEUTENANT
1984, MARCH 12
Flavin
Patrick
FIREFIGHTER/PARAMEDIC
1989, SEPTEMBER 29
Flory
James
FIREFIGHTER/PARAMEDIC
1986, AUGUST 18
Foehring
William
FIREFIGHTER/PARAMEDIC
1989, AUGUST 8
Fronczak
Richard
FIREFIGHTER
1972, MAY 22
Halverson
Brian
FIREFIGHTERIPARAMEDIC
1989, OCTOBER 6
Hart
Skip
INSPECTORANVESTIGATOWPE OFFICER
1992, MARCH 23
Hemesath
James
FIREFIGHTER
1973, JUNE 8
Heredia
Liz
SECRETARY
1989, MAY 22
Huernann
Tony
FIREFIGHTER/PARAMEDIC
1986, AUGUST 18
Hunt
Jeff
FIREFIGHTER/PARAMEDIC
1989, NOVEMBER 30
1psen
Brian
FIREFIGHTER/PARAMEDIC/INSPECTOR
1974, DECEMBER 19
Jackson
Lonnie
DEPUTY CHIEF
1972, MAY 22
Juliano
James
FIREFIGHTER
1973, NOVEMBER 30
MOUNT PROSPECT FIRE DEPARTMENT PERSONNEL
LAST NAME FIRST NAME RANK
Keady
Brendan
FIREFIGHTER/PARAMEDIC
1986, AUGUST 18
Klees
Michael
FIREFIGHTER
1972, MAY 22
Klein
Gary
LIEUTENANT
1974, DECEMBER 19
Koeppen
Kenneth
LIEUTENANT
1963, NOVEMBER 1
Kordecki
Raymond
CAPTAIN
1961, SEPTEMBER 1
Kueking
Wally
INSPECTOR/INVESTIGATOR
1987, MAY 22
Labbe'
Alan
LIEUTENANT
1972, NOVEMBER 2
Lipnisky
Michael
FIREFIGHTER
1974, SEPTEMBER 30
Livingston
Buz
CAPTAIN
1976, SEPTEMBER 1
Lubash
Douglas
FIREFIGHTER/PARAMEDIC
1986, AUGUST 18
Malcolm
John
FIREFIGHTEWPARAMEDIC
1986, AUGUST 18
Miller
David
FIREFIGHTER/PARAMEDIC
1989, OCTOBER 13
Moll
Phillip
FIREFIGHTER
1974, DECEMBER 19
Morris
Peter
FIREFIGHTER/PARAMEDIC
1989, SEPBEMTER 29
O'Neill
Thomas
FIREFIGHTER/PARAMEDIC
1979, SEPTEMBER 8
Peyton
Sue
EXECUTIVE SECRETARY
1988, MAY 1
Phenegar
Dane
FIREFIGHTER/PARAMEDIC
1989, JUNE 12
Pope
Mark
FIREFIGHTER
1974, DECEMBER 19
Reinlein
Terry
FIREFIGHTER/PARAMEDIC
1990, JANUARY 22
Reynolds
Thomas
FIREFIGHTER
1972, MAY 22
Ricker
Jeff
FIREFIGHTERfPARAMEDIC
1992, FEBRUARY 10
Stahl
Kenneth
FIREFIGHTER
1971, APRIL 5
Steward
Dale
FIREFIGHTER/PARAMEDIC
1988, AUGUST 1
Straub
Kurt
FIREFIGHTER
1974, SEPTEMBER 30
Strzelecki
Virgil
FIREFIGHTERIPARAMEDIC
1972, MAY 22
Thill
Dennis
CAPTAIN
1965, FEBRUARY 1
Truty
Chris
FIREFIGHTER/PARAMEDIC
1986, DECEMBER 1
Uidl
Randy
FIREFIGHTER/PARAMEDIC
1987, OCTOBER 2
Ulreich
Del
DEPUTY CHIEF
1972, MAY 22
Wechselberger
Maureen
SECRETARY
1993, MAY 3
Werderitch
Randy
FIREFIGHTER
1974, DECEMBER 19
Werner
Michael
FIREFIGHTER/PARAMEDIC
1986, AUGUST 18
Willming
Thomas
FIREFIGHTER/PARAMEDIC
1983, MAY 6
Wilson
Kevin
FIREFIGHTER/PARAMEDIC
1989, SEPBEMTER 29
Wisniewski, Jr.
Don
FIREFIGHTER/PARAMEDIC
1986, AUGUST 18
M�OUNT PROSPECT FIRE DEPARTMENT PERSONNEL
LAST-NAML FIRSTNAME RANK START DATE
Wojcik Paul FIREFIGHTER/PARAMEDIC 1989, AUGUST 7
Wojtkiewicz Mark FIREFIGHTER/PARAMEDIC 1985, AUGUST 5
Young Raymond FIREFIGHTER 1973, DECEMBER 10
I1101111 .1
09160 WORM 1 1011 a I I I aff-111041 DA rud 'Rel" Eft"I
The very basis of the science of fire involves the fire triangle. Each side of the
three -sided figure represents one of the basic ingredients of fire: oxygen, fuel
and heat. If we keep these three separate, fire does not exist. If fire exists and we
are able to remove one side of the triangle, we have fire suppression or
extinguishment.
OXYGEN
�%VAP4
Until about 20 years ago, this was the fire department's only mission. Along
came the paramedic program and now the fire service administers emergency
medical service across the country. Countless lives have been saved because of
the pre -hospital care system that is now available in many communities.
Additional mandates continue to come the way of the fire service. S. A. R. A.
Tide Ell (Superfund Amendments Re -Authorization Act) placed the responsibil-
ity of hazardous material handling squarely on the shoulders of local fire
departments.
Hazardous material response is one of the more unique services provided by the
Mount Prospect Fire Department. Because of the tank farm facilities at the south
end of our jurisdiction, and rail and truck traffic through our community, along
with the hazardous processes in industrial occupancies, the potential for inci-
dents of this type is certainly present. Mandates very often come with little or no
funding. Hazardous material responsibility was no different. Realizing that a
continued high level of funding of this essential team would be a great financial
burden for all communities, Mount Prospect along with three other fire depart-
ments: Arlington Heights, Des Plaines, and Elk Grove Village, agreed to a
combined Hazardous Material Response Team. By pooling our manpower and
equipment resources, minimizing duplication of equipment purchases and
combining training exercises, we have been able to minimize the financial
impact of this specialty.
The theory of this broader approach has been applied to other special rescue
teams. High-rise rescue, below grade and confined space rescue combined with
our underwater recovery team are now part of our overall Mutual Aid Box
Alarm System (MABAS). Consolidating small groups from many departments
produces a large highly trained, well equipped team at minimal cost.
The National Fire Protection Association (NFPA) is responsible for developing
codes and standards covering all aspects of the fire service. Most recently, the
NFPA has developed operational standards for the fire service.
These standards include:
NFPA 1500 - FIREFIGHTER HEALTH AND SAFETY
NFPA 1501 - FIRE DEPARTMENT SAFETY OFFICER
NFPA 1403 - LINE FIRE TRAINING EVOLUTIONS IN STRUCTURES
These standards were developed because of the needless loss of life and the serious
injuries to firefighters in the line of duty. Protection of our most valuable resource,
our personnel, is now in the forefront of every operation, both in training and on
the emergency scene.
In the past, it was acceptable and expected that a firefighter would work until he
or she could no longer perform. This practice is no longer tolerated. Company
Officers and scene Safety Officers are now responsible for monitoring the workload
performed by emergency personnel and the actual time involved in working the
incident. It is an accepted practice to allow firefighters to work through a maximum
of two air tanks (30-40 minutes) and then be required to go into the Rehabilitation
Area.
The requirement under these safety standards, to have a scene Safety Officer
monitoring emergency operations, and two paramedics assigned to a Rehabili-
tation Area, is going to necessitate the re -assignment of existing personnel from
the daily minimum of 16.
The great national debate revolves around the minimum manning levels in
emergency apparatus as required by NFPA 1500. A recent Tentative Interim
Agreement (TIA) allows that the assembly of a four person firefighting team on the
fire ground must be made before interior fire attack may commence. Prior to this
TIA, NFPA 1500 required a daily minimum manning level of four firefighters on
each fire engine. This produced an outcry from fire chiefs from across the country.
More prudent fire service professionals opted for local determination on the
manning levels of emergency apparatus. This produced the current TIA, but the
debate goes on.
To make matters more difficult to manage, Occupational Safety and Health
Administration (0. S. H. A.) has adopted NFPA 1500 in it's attempt to improve
safety in the workplace, and the Illinois Department of Labor will be enforcing the
O. S. H. A. regulations issuing large fines for violations. Add to these concerns, the
Blood Born Pathogen and Infectious Disease issues. Now you can understand how
the fire service has come a long way from just separating the sides of the fire
triangle.
FIRE PREVENTION
Providing quality fire prevention, inspections and safety education programs to our
residents and to those who work in the Village of Mount Prospect is the purpose of
the Fire Prevention Bureau. Included in these responsibilities is the special emphasis
placed on school children and senior citizens, as well as our efforts towards plan
review for new or remodeling construction. Other responsibilities include monitor-
ing the operation and maintenance of fixed fire protection systems and false alarm
management. Bureau personnel also respond to fire scenes to perform fire investi-
gations attempting to determine the cause of the fire and the location of origin.
Whenever large groups gather, our fire guards provide an additional measure of
safety for those assembled.
The Fire Prevention Bureau staff consists of six personnel; two sworn members of
the Fire Department and four civilians.
The fire triangle also applies in the fire prevention field. We look at the three sided
figure as being made up of Education, Enforcement and Engineering; the three E's.
The right balance of each component is essential to gain the maximum results in fire
safety with available resources.
OurEducation programs fall into two basic categories; those administered to school
: d ion
children and those presented to the community at large. Contained on the following
pages arebrief descriptions of each program. The programs offer behavior changing
information striving to obtain the best results possible in fire safety. The Public
Education Officer along with shift assigned firefighters have the responsibility to
present these programs to the children and adults of our community.
Shift assigned firefighters offer assistance to the two field inspectors in the Fire
Prevention Bureau. Together, they are responsible for the En "o " frcem - ent of local, state
and national codes and ordinances in the 2,500 occupancies in our community. The
Bureau gives attention to environmental concerns pertaining to underground
storage tanks and the storage of hazardous materials.
Addressed in our plan review process is the EmZineeru aspect of the triangle.
The Deputy Fire Chief and the Fire Protection Engineer, review building plans
to insure that drawings specify that fixed fire protection systems and fire safety
features of the building are according to code. They also perform on-site
inspections through all phases of the construction process. These inspections
insure the building is being built according to the approved plans.
The Mount Prospect Fire Department Fire Prevention Bureau has received
numerous awards and recognition for the quality of the school and community
programs we offer.
With the continued support of the Mayor and Board of Trustees, we hope to
remain effective in our efforts to reduce the incidents of fire thereby eliminating
the loss of life and the destruction of property.
EMERGENCY SERVICES
FIRE PREVENTION PROGRAMS
The following information is a listing and brief explanation of the services offered by
the Mount Prospect Fire Department. The descriptions include Emergency Services,
as well as one of the most comprehensive Fire Prevention and Public Education
programs in existence
FIRE DEPARTMENT SERVICES PROVIDED
• FIRE SUPPRESSION
Mount Prospect Fire Department's main mission is to reduce fire loss and
eliminate injury and loss of life due to fire. Mount Prospect enjoys an Insurance
Services Office rating of a Class H.
• PAID -ON-CALL FIREFIGHTERS
The Paid -On -Call Firefighters in the Village provide support for the full time
firefighters, and serve the Village in community functions such as parades,
Children's Fire Safety Festival, Hometown Days and Fire Prevention Week
activities.
• PARAMEDIC SERVICE
65% percent of the department's calls for service are for emergency medical
types of service. All firefighters are Emergency Medical Technicians, and a
large percentage are certified paramedics. These services are provided free of
charge to all residents. Non-residents are charged a transportation fee.
SPECIAL DUTY CALLS FOR SERVICE
EMERGENCY LOCK -OUTS
The fire department will respond, as available, to lock -outs and other miscel-
laneous calls for service, that could otherwise lead to an emergency situation.
HAZARDOUS MATERIAL RESPONSE TEAM
With the increased use of chemicals in the community, as well as transported
through the community by truck and rail, the department formed its own
response team to mitigate these situations. Because of high costs of materials
and training, the department has become part of a four community response
team. These communities can provide a better quality of service for a reason-
able cost.
�ftM?-VDOUS MATERIALS AND FIREFIGHTING TRi'MITIG ACAJ
EMY
In 1987 the department formed its own Training Academy, The purpose is
to train firefighters from Mount Prospect, as well as other communities in the
safe handling of hazardous materials, and firefighting skills. This has been
a great success, as it has trained all of our firefighters and shown a profit
during every year of operation. This has allowed the acquisition of training
materials and equipment at no cost to the Village.
• COMMUNITY CPR AND FIRST AID TRAUZNG
In cooperation with High School District 214, the department has taught CPR
techniques to thousands of individuals over the years. Tuition is paid by the
students, and our instructors are paid by District 214.
• SPECIAL RESCUE SERVICE
The department has formed its own rescue team, and prepared for potential
rescues of citizens from below grade hazards such as trenches, drain pipes
and the deep tunnel, as well as rescues from high places such as water towers
and high-rise buildings.
Mount Prospect has had its own SCUBA team since the early 70's. Its job is
to perform rescues in water or below ice, and to recover victims.
• EMERGENCY SERVICE AND DISASTER AGENCY (EMERGENCY MAN-
AGEMENT)
ESDA coordinates support services in the case of a disaster in the community
such as a flood or tornado. They also assist in community functions such as
the annual July 4 fireworks and parades.
• VEHICLE MAINTENANCE
The fire department has its own maintenance shop, where routine mainte-
nance is performed, as well as major overhauls and repainting are accom-
plished. They refurbish old police cars for further use, as well as the
departments own vehicles.
• HIGH SCHOOL FIRE CADET TRAINING
This program was the first such program started in the State of Illinois. It has
spawned many other such programs in the State, and is now housed at
Harper College, and staffed by Mount Prospect Firefighters.
MISCELLANEOUS PROJECTS PERFORMED BY ON -SHIFT FIREFIGHTERS
Station Maintenance and remodeling (Annual Report (A/R) page 24)
Computerized pre -planning (A/R page 27)
Maintain Computer Aided Dispatch data base (911) (A/R page 31)
Purchase and maintain firefighting equipment (A/R page 36)
I -Net video tapes for training and community service ( A/R page 58)
INSPECTION SERVICES
INSPECTIONS
Inspections are of several types and sizes. The ordinary annual fire inspection
numbers 2,505 at this time and they increase in numbers as buildings are added
to the inventory within the Village. All buildings are inspected at least once
annually for routine fire prevention inspection. Many re -inspections occur to
clear problems found on the annual inspection (usually 500 annually). Citizen
complaints of violations generate immediate inspection as the complaints are
usually valid. We average about 100 complaints per year. New construction
inspections are performed on all new buildings or remodeling of older buildings
to assure all applicable codes and fire safety features are in place. Fire protection
and sprinkler systems are inspected for hydraulic pressures and correct installa-
tion is done as the systems are installed. Inspections are also performed on special
request and as needed.
FIRE INVESTIGATIONS
The Mount Prospect Fire Department Fire Prevention Bureau investigates all
fires to determine cause and origin, as mandated by Local Ordinance and State
Law.
Every fire that is investigated by the Fire Prevention Bureau is recorded and kept
on file in the Bureau. These files are confidential and are released only to
Insurance Companies or homeowners who have first filed a "Freedom of
Information Act" form. Some investigation reports can only be released if they
are subpoenaed by the court.
KNOX BOX
Knox Boxes are installed on businesses and public buildings in Mount Prospect.
The location of these Knox Boxes are kept in a file at the Fire Prevention Bureau.
Knox Boxes are required on commercial property and they are recommended to
each property owner. These locked boxes contain keys to the building where they
are installed. They prevent damage to the doors should the fire department need
to enter in cases of emergency.
Each front-line engine and command car carry a Knox Box key, as do all
inspectors.
FS WR Z Ell-WAA 9 MAA
The Fire Prevention Bureau assures that all buildings being built and remodeled
have present life -safety code features, and that fixed fire protection systems are
designed properly.
When plans are submitted to build or alter a structure, copies of the plans are sent
to the Fire Prevention Bureau. The plans are reviewed to assure the fire depart-
ment has access to the building by installing fire lanes that meet code require-
ments.
Once the engineering plans are approved the next step is to review the building
plans for life -safety requirements. The Fire Prevention Bureau also reviews the
sprinkler system for proper spacing, water flow, calculations, fire department
connection location and proper supervision.
IGT[i►�fllY
The Fire Prevention Bureau works in close cooperation with Inspection Services,
Planning, Engineering, and Public Works to assure all fire prevention and
suppression requirements meet the standards and to keep all development and
construction projects moving forward and on time.
When all fire and building code standards are assured through the plan review
process, permits are issued for the project to begin. As work progresses, field
inspections are performed to assure all work meets the standards required when
the permit was issued. When a project is completed and all aspects are within
conformity, a completion notice is signed and a Certificate of Occupancy is
issued, or the project is signed off, which ever is appropriate.
False alarm reports are received by the Fire Prevention Bureau and screened to
eliminate malicious calls by persons other than the owners of the building in
question, bomb threats, or alarms caused by an "Act of God" as in storms and
lightning strikes.
Owners or managers are notified of each alarm as they occur, as specified by the
ordinance. The reports are then kept on file for each building or complex causing
the alarm. Excessive alarms are billed as required by the Mount Prospect Village
Ordinance.
EVACUATION PLANNING FOR BUSINESSES, INDUSTRIES AND IN-
STITUTIONS
The Fire Prevention Bureau personnel work closely with managers and
businessmen on request to help them design their evacuation plans.
Commercial, industrial and institutional buildings are required by code
and insurance companies to design and have on-site an exit plan.
The Mount Prospect Fire Department has designed a generic plan that may
be used by all such buildings to design their emergency plans. Fire
personnel guide and direct the planning, but do not do the actual plan.
When the plan is completed, the fire department will respond to help
exercise the plan to see if it works. This is a favorite of the business people
who own large buildings in the Village.
MSDS TRAINING OF HAZARDOUS MATERIALS
The increasing use of hazardous materials and their toxic and environmen-
tally degrading characteristics has prompted Congress to pass the Superfund
Amendments Re -Authorization Act, SARA Title III. SARA Title, M, a
Federal Community Right -To -Know Law requires that the fire service
make available all of the Material Safety Data Sheets (MSDS) of the
chemicals and hazardous materials that the fire personnel as a first re-
sponder may confront at a fire or spill.
Firefighters as first responders to hazardous materials incidents are espe-
cially vulnerable to these hazardous materials and crucial in the contain-
ment and remediation of any incident. The fire department has responded
to this additional challenge with Haz Mat Training and Information
Management.
Updated information is entered in theCAMEO (Computer Aided Manage-
ment of Emergency Operations) program. At the present time, all submit-
ted data has been filed according to the company reporting and has been
forwarded to the Haz Mat Team for their use.
FIRE GUARDS
Fire Guards are posted as required by Village Ordinance and as the need
arises. Fire Guards are uniformed Firefighters, trained in the skills of CPR,
First Aid, and Fire Radio Communications. They give assistance when
required and call for emergency equipment when needed. Usually, Fire
Guards are posted when large crowds are expected to gather in facilities
and could lead to overcrowding, or when a dangerous operation exists or
is in progress.
SMOKE DETECTOR CHECKS
Firefighters are dispatched upon request to install and check smoke detectors
when a citizen of Mount Prospect requests it. usually the request is generated by
a citizen who cannot climb or use a ladder. The smoke detector is installed
according to manufacturer's recommendations and checked for the citizen.
Instruction is given at the same time on an escape plan, should the alarm sound.
PHOTOGRAPHY
Photography is a very important tool used to support the day-to-day operations
of the Mount Prospect Fire Department. Photos are essential to substantiate
findings in fire investigations for presentations in court, both civil and criminal.
Photos are taken at the fire scene of fire apparatus, locations, number of fire hose
lines used, and deployment of firefighters. Many times our photos are used to
reconstruct a fire scene to critique our operations.
Cameras are placed on the front-line engines, the reserve engine, shift com-
mander vehicles and the Fire Prevention Bureau to be used at all emergencies
such as hazardous material spills, fires, extrication, floods, and other incidents
where documentation may be required.
VIDEO TAPING
Video training is a valuable tool aiding the assimilation of technical data
concerning:
Fire Suppression Hazardous Materials
Fire Prevention Emergency Medical Care
Building Construction Special Hazards
Safety Community Familiarization
Many drills and actual incidents are added annually as training videos to the
growing I -Net library.
Periodic presentations by the Fire Prevention Bureau continue to provide
excellent educational benefits to staff and shift personnel. Many occupancies
were video taped to update personnel on structural changes, hazardous material
use and storage and operational changes.
The I -Net system enables simultaneous training of fire department personnel at
all Mount Prospect fire stations via cable television hook-up. A major benefit of
the system is the ability to train personnel while remaining in our first due
response districts.
ff
WATER SUPPLY
The Fire Prevention Bureau works closely with the water division of Public
Works to rectify water availability problems in many areas.
When Engineering plans are reviewed, water flow calculations are one of the
main verifications performed. Engineering hydraulic calculations are required
to be submitted, to show additions or changes to the water system. It is also
required that the plans meet or exceed the fire flow requirements called for in the
development plan.
The Fire Prevention Bureau performs water flow tests upon request from
builders, developers and architects to assist them in obtaining accurate informa-
tion for their project, and to protect the future interest of the Village of Mount
Prospect.
SCHOOL PROGRAMS
SAFETY/SURVIVAL EDUCATION PROGRAMS
This program consists of firefighter conducted classes of fire safety and survival
information taught in both private and public schools, kindergarten through 6th
grade, in Mount Prospect annually. Information is selected for each grade level
suitable for the appropriate age. This program has a great impact on juvenile fire
setting, match play, and false alarm reduction.
AMBULANCE AWARENESS
This program consists of firefighter/paramedic presentations to school classes
for the purpose of reducing fear of medical treatment by paramedics and
transportation. The program is a hands-on experience for children to bandage
and splint dolls and stuffed animals with imaginary injuries. The program is
conducted upon the request of school teachers and on a regular basis approxi-
mately every two years in all schools.
IW*1ZVJUNLQJM
This program is a specially arranged program annually conducted at Prospect
High School during the spring semester. The purpose of this program is to
demonstrate the results of alcohol/drug use and driving. Firefighter/Paramed-
ics demonstrate through a mock automobile crash, the rescue techniques,
medical application and transport of injured victims. This program is well
received as a "real world" event and drives home the message, "it could be you."
This excellent impact program is supported by high school teachers, the princi-
pal, and students.
N��* �0141W- �
Ongoing program of scheduling school classes on a request basis and allows
teachers to visit community service departments with their students. Students
(kindergarten and up) can witness phases of local government service and the
men and equipment that perform fire, rescue and medical services.
I ts'Llph CIL411 0:9 111 9=1 MM ie�YiLilir 11 ►[
This program is on an "as needed' basis. As a fire occurs that a youth is
involved in (ages 5 through 16), counseling is performed with parent involve-
ment to determine curiosity, or other factors involved. Education intervention
is performed with a one-on-one approach with a firefighter discussing cause,
consequences of fire, and the student given other things to do. In ten years of
approximately 30 children counseled, no repeated counseling has been needed.
FIRE SAFETY POSTER AND ESSAY CONTEST
The annual program is conducted in all elementary and junior high schools,
public and private, throughout Mount Prospect. This program keeps fire
safety in the forefront and helps the fire department measure the impact of our
fire safety programs through the messages depicted in the posters and essays.
Awards are given to local and village -wide winners.
COMMUNITY PROGRAMS
CHILDREN'S FIRE SAFETY FESTIVAL
This program is a week-long event sponsored by 14 area fire departments and
Randhurst Corporation for the purpose of teaching preschool children fire
survival techniques. Included is a hidden agenda of reaching the parents of
these children to prepare their homes to reduce fire and increase fire awareness
through smoke detector placement and maintenance. This is a very successful
program that reaches over 6,000 preschool children annually and an unknown
number of adults.
0.1 ffid 60 1 to # a VVY&I * 10 M
This is an information class regarding fire safety and special information baby
sitters should know before taking care of small children. This class is usually
performed upon request and in conjunction with other agents (i.e. police, park
district, library) who are sponsoring an overall baby sitting course.
FIRST AID TRAINING
A 10 -hour course on advance fire safety offered through the American Red
Cross and District 214 Continuing Education registering the participants. This
is taught by off-duty firefighters.
* FIRE SAFETY FOR SENIORS
This program has been on a request basis from each of the senior citizens
organizations within the Village. Special information regarding fire safety
associated with the elderly are discussed, as well as general smoke detector and
fire survival information given.
Smoke detectors are offered for purchase by the Human Services Department,
at reduced prices. Anyone requesting installation of these detectors are re-
ferred to the fire department for installation.
• LIFELINE
This program is also in conjunction with the Human Services Department and
helps define an area to help locate important medical information for an
individual who may be unable to communicate.
• I -STICKER
The "invalid" program identifies an individual who is incapable of moving.
The individual is placed on a list in a computer for recall during an emergency
situation. An "I -Sticker" is placed on the lower part of the front door to help
firefighters realized that an invalid is in the building. The computer informa-
tion will tell the emergency personnel where the person normally is so that they
can go directly to the area noted, to assist the invalid.
HIGH RISE EVACUATION/ ADEPT - Apartment Dwellers Emergency Pre-
paredness Training
This program is directed to the multiple -family housing area and addresses fire
safety procedures associated to high-rise buildings, such as the use of eleva-
tors, built-in stairwells, alarm systems, and fire survival information pertinent
to these buildings. This program has to be pre -arranged with an appointed
time and timely notification sent, to gather tenants/residents in these types of
structures together. Highly informative in fire and medical emergency proce-
dures.
HOME SAFETY INSPECTION
Offered upon a request basis for any homeowner to have a fire survey
(inspection) performed at his/her residence. Performed by Fire Prevention
Bureau Inspectors with a checklist given to the resident in an advisory nature
only.
FIRE EXPLORER POST 319
This Post of Explorers has a longevity of 21 years, making it the longest
survivingPostin theNorthwest Suburban District and teaches Firemanship
to teenagers 15 through 21 years of age. Meetings are conducted twice
monthly (normally) with Post Advisor in "off-duty" status.
I a I H: I W14 I I III Eel 0) 6019
This is a two-level program with one being a lecture, and movies on how
to use a fire extinguisher. This presentation is conducted by the Fire
Prevention Bureau to commercial and industrial companies on a request
basis.
The second level is a more intense course that offers in addition to
instruction, hands-on use of fire extinguishers. Since chemical agent is
used, and is more manpower intensive, a cost factor is computed and the
company is charged for supplies used.
10104*3
This program is of a special request nature from civic groups, industry or
citizens who want to know more about a specific subject, i.e. paramedics,
fire safety, sprinkler maintenance, and other fire department topics.
Speaker knowledge regarding the subjects is sought out and scheduled to
accommodate each request.
CARDIOPULMONARY RESUSCITATION
CPR has been offered and taught to residents of Mount Prospect for the
past 20 years. The classes are conducted at the Mount Prospect Senior
Center monthly, and is Red Cross certified.
E
TRAINING NEEDS
BASIC FIREMANSHIP TRAINING
The Mount Prospect Fire Department has a requirement by State Fire
Marshal Standards, as well as National Fire Protection Association
(NFPA) standards to train our peopleinbasic and advanced firefighting/
rescue procedures. These subjects include, but are not limited to:
Fire Behavior
Portable Fire Extinguishers
Tools and Equipment
Self Contained Breathing Apparatus
Ladders
Fire Hose & Nozzles
Personal Safety
Ropes
Water Supply
Emergency Medical Care
Forcible Entry
Overhaul
Fire Streams
Ventilation
Rescue
Communication
Sprinkler Systems
Salvage
Fire Inspections
Fire Cause and Origin
Hazardous Materials
Building Construction
We can only perform at emergency scenes as well as we have practiced
for the situations presented. We have worked around the lack of a
training tower and training field by using whatever areas we have
available, but it does not allow the most advantageous opportunities
for basic firemanship training.
TRAINING ACADEMY
In 1987 the Village Board approved the concept of Mount Prospect
personnel instructing courses to its own firefighters, and firefighters
from other departments, for State Certification, as well as courses of
interest to citizens and the business community of Mount Prospect.
The intention of this program was to be able to offer the courses to
Mount Prospect personnel at a convenient location, and to other
departments that would pay for some of the needed props and instruc-
tor time. The program has been a great success. To date we have taken
in $36,000 more than we have spent on salaries and props.
Until recently, the Citgo Petroleum Company has made an area of their
tank farm facility available to us as a training field. Citgo has canceled
our lease for this property because they plan to erect a storage tank at
that location.
The loss of the training field at Citgo has the potential of forcing us to
cancel teaching the Hazardous Materials Technician classes, as well as
the live fire training of flammable liquid fires. We are convinced that a viable
area to instruct these classes, would continue to bring in needed training
dollars, as well as have a potential to increase the scope of training offered to
area businesses. To do this we would need a large area to house the 40 foot
gas tanker prop, the 40 foot storage trailer, steel burn pans, and propane
props. This would take one to two acres of land, and should be in an area that
will not be disturbed by open burning of wooden materials as well as fuel oil
and gasoline.
A possible relocation site could be at the north end of Melas Park along the
Chicago and Northwestern train tracks.
If there is interest in this solution, my staff can pursue the feasibility of land
acquisition and possible grant money needed to cover the cost of outfitting
this needed training facility.
H
BUILDING ISSUES
STATION #12 - GOLF AND BUSSE ROADS
The consolidation of the Fire Department Administration and the Fire
Prevention Bureau has provided an opportunity to make better use of
available space at this location. The current budget provides $6,015 for
remodeling station #12. This will be the first facelift since we occupied the
building in 1964.
STATION #14 - KENSINGTON AND RIVER
This station was part of the annexation involving the Village's northeast
section in 1972. The location of the building is at the extreme eastern
boundary of the Village. Direction limits the emergency response from this
location. Moving this station further west would provide enhanced service
to the Kensington Business Center, Randhurst Shopping Center and the Old
Orchard Development. By reducing our response time, the relocation of this
station would also improve our ISO rating.
17
The vehicle replacement schedule for this fiscal year calls for the retirement and
purchase of several pieces of apparatus. The department is due to replace 506
(reserve command vehicle), 502 (FPB vehicle), 503 (FPB vehicle) and 519 (reserve
engine).
VEHICLE DESCRIPTIONS
506 1979 Chevrolet Suburban, 76,705 miles. this vehicle is a 4 -
wheel drive 4 -door utility vehicle. This vehicle was purchased
new for the purpose of serving as the Shift Commanders car
and Incident Command Post. This vehicle was used for that
purpose until replace by 509 in 1987.
At that time 506 became the reserve command car and general
utility vehicle. 506 has developed several major mechanical
problems in the suspension and drive train. In addition, major
body repair is needed from rust and corrosion.
502 1987 Chevrolet Caprice, 67,000 miles. This car was the first
vehicle recycled from the police department to the fire depart-
ment. It has since been used by the Fire Prevention Bureau for
inspection, investigations and various fire department func-
tions.
502 has been a reliable vehicle for its intended use. However,
it is developing symptoms of future transmission and suspen-
sion problems.
Our recommendation is to replace 502 on the basis of its age
and impending mechanical problems.
503 1987 Chevrolet Caprice, 50,000 miles. This car was originally
assigned to the police department and recycled to the fire
department in 1989. 503 served as an Administrative Staff
vehicle and Fire Prevention Bureau car.
503 has had an average maintenance history. Recently the
body has shown signs of corrosion.
Replacement of 503 is based on age, mechanical maintenance
and body corrosion.
519 1966 Chevrolet Darley Pumper. This vehicle was transferred
to the Mount Prospect Fire Department as part of the Forest
River Fire Protection District annexation in 1972.
18
519 has served this department for almost 23 years in mostly a
reserve engine status.
519 is a front mount pump with cab capacity for only two
persons. 519 does not conform to the NFPA (National Fire
Protection Association) 1500 safety standard. There is no en-
closed space for passengers.
519 has for the past two years only conditionally passed the
annual pump test. The fuel has to be fortified with a commer-
cially available octane booster. 519 was designed tobe operated
on 100 octane leaded gasoline.
The technology of 1966 has since been vastly improved. 519 has
a single line brake system, limited emergency braking, stan-
dard transmission and a front mounted 750 GPM (gallons per
minute) pump.
Over the past several years the body corrosion has become very
evident. It has been noted that the chassis mounting brackets
have started showing major signs of breaking down to the
elements.
Therefore, it is our intention to replace these vehicles with:
506 New Suburban/ Explorer or van for use as a mobile incident
command vehicle.
502/503 New rrdd or full size sedans for Staff/ Fire Prevention Bureau
use.
519 New engine or Quint as part of the fire departments moderniza-
tion plan.
19
APPARATUS MANNING LEVELS
The manpower authorization for the Mount Prospect Fire Department is 68 sworn
personnel. Of these employees, 63 are assigned to three shifts of 21 each. The level of
service we provide requires a daily minimum manning of 16 personnel spread across
our three stations. This leaves a manpower pool of five each shift to absorb scheduled
and unscheduled time off.
Each firefighter is scheduled to work approximately 120 shift days per year. This
averages to be a 50 -hour work week. These 120 shift days are reduced by vacation days,
time reduction days, sick and duty incurred injury days. From time to time, the number
of personnel off in a given shift day exceeds the five person manpower pool available
to fill these positions. The daily minimum then falls below 16. Hiring back off-duty
personnel then becomes necessary.
During my budget presentation last year, I identified the immediate need to increase
the manning level of the engine at station #14 from two to three personnel everyday
and the longer range need to increase the permanent manning of the aerial ladder
truck from one to two personnel daily.
ENGINE #14 ENGINE MANNING LEVEL
Currently we have four personnel assigned to station #14, two on the engine and two
on the ambulance. On days when shift strength is at 17, the extra person is detailed as
the third member of the engine company at station #14. however, on the vast majority
of duty day during the year, wehave a four person station. This situation presents a
potential problem when the ambulance is away from the station and unable to respond,
any subsequent calls must be handled by a two person engine company. This manning
level does not meet any recognized minimum standard.
TRUCK #13 MANNING LEVEL
As identified earlier in this report, the aerial truck at the headquarters station is
permanently manned by one person. When available, the two ambulance personnel
switch to the truck in the event of a fire call. When not available, the driver is able to
respond to the scene with the truck. Upon arrival, the one man can prepare the truck for
use, but this will take time and not much else can be done until additional personnel
arrive.
20
MANPOWER DISTRIBUTED ACROSS OUR THREE STATIONS
STATION
EQUIPMFNT
MANPOWER
MEN/PIECE OF
MEN/PIECE OF
EQUIPMENT
EQUIPMENT
16 Man Shift
17 Man Shift
16 Man Shift
with Medical
Engine
STATION #12
AMBULANCE
2
2 Paramedic
1 Paramedic
Golf and Busse
(Al2)
/Firefighters
I Firefighter
PUMPER
3
1 Lieutenant
1 Lieutenant
(E12)
2 Firefighters
I Paramedic
1 Firefighter
STATION #13
AMBULANCE
2
2 Paramedic
2 Paramedic
Northwest Hwy.
(A13)
/Firefighters
/Firefighters
1 Firefighter
PUMPER
3
(Quint)
(E13)
1 Lieutenant
I Lieutenant
2 Firefighters
1 Paramedic
1 Firefighter
AERIAL TRUCK I
1
1 Firefighter
0
(T13)
SHIFT
1
1 Captain
I Captain
COMMANDER
(509)
STATION #14
AMBULANCE
2
2 Paramedic/
1 Paramedic
Kensington
(A14)
Firefighters
1 Firefighter
PUMPER 2
2
1 Lieutenant
1 Lieutenant
(E14)
2 Firefighters
1 Paramedic
1 Firefigh er
TOTAL OF 16
TOTAL OF 16 IN
TOTAL OF 17 IN
MOUNT
MOUNT
PROSPECT
PROSPECT
1) When in quarters, two men from A13 will respond on Truck #13
(2) Occasionally E14 will have 3 men
(3) 3 men minimum manning on all mutual response fire equipment.
21
Chart 1
Costs per year for pumpers and ladder Truck, or pumpers and Quints
These costs are increased by 5% every year to attempt to allow for inflation,
Fiscal Year
Plan A
Plan B
Plan C
Plan D
93194
71.935
74,483
90,952
102,187
94'95
75,532
78,207
95,500
107,296
95,!96
79,308
82,117
100,275
112,661
96;97
83,274
86,223
105,288
118,294
97%98
87,437
90,534
110,553
124,208
98199
91,809
95,061
116,080
130,419
99/00
96,400
99,814
121,884
136,940
2000101
101,220
104,805
127,979
143,787
01102
106,281
110,045
134,378
150,977
02103
111,595
115,547
141,096
158,526
03104
117,175
121,325
148,151
166,452
04/05
123,033
127,391
155,559
174,775
05/06
129,185
133,760
163,336
183,514
Total
1,274,184
1,319,312
1,611,031
1,810,036
Plan A FY 93194 Plan B FY 93194 Plan C FY 93194 Pian D FY 93194
Costs Costs Costs Costs
519 is due for
New
(
New Quint New Quint New Quint 1
replacement
Eng. 519
j 12,000
100'Aerial
34,666
450,000
30,000
450,000 j
30,000
93194
240,000
i
520,000
Eng. 514
9,955
Eng. 514
9,955
Erg.514
9,955
Reserve
9,955
jI
Eng. 511
En .511
1 12,114
j Eng. 511 E
] Reserve
12,114
8,865
Eng. 511
1New Quint
12,114 ?
30,000
Eng. 511 j
New
12,114
Reserve 8,805
Eng. 512
Eng, 512
Sell 512
Sells 112 30,OOG
Reserve
8,883
Reserve
8;883
Reserve
8,883
Sell 513
0
i
Eng. 513
Eng. 513
Eng. 513
Truck 530
20,118
Sell Truck 530
0
Sell Truck 530
0 j
Reserve
20,118
Truck 530 1
FY 93'94
Costs 71,935 74,483 90,952 102,187
These are annual vehicle lease payment costs as calculated by the Finance Department, and placed into the Capital Equipment Fund.
Pumpers !Eng.? are estimated at 20 year lives, Trucks at 20 years, and Quints at 15 years.
I offered the following three options during budget discussions last year that could
reach those goals.
OPTION #1
Restructure the long range Motor Equipment Pool Capital Improvement Plan to
purchase two quints in FY 94/95. A quint is a combination pumper/ladder truck. The
vehicle has four of the components of a pumper (engine). (1) water tank, (2) hose (3)
pump and (4) ground ladders as well as a mechanical aerial ladder. The purchase of two
quints will allow a change from the current running schedule of three front line engines
and one truck, to two quints and one engine. In effect it removes the one man truck from
front line service, and places that man at Station #14. This will raise the numbers of men
at Station #14 to five men at all times, while keeping the minimum shift manning at 16
men.
The change to having two quints, allows us to have the quint respond as a pumper to
all calls for service in it's district. Two quints are required to allow for the possibility
that one will be on an ambulance call and not available for fire response. With close to
half of all our calls being simultaneous we feel it is necessary to have this flexibility to
deliver service. Along with this change, there is the possibility of Mount Prospect being
able to buy into a shared reserve ladder truck. Buffalo Grove has a fairly new truck that
could be used by us if an agreement for maintenance costs can be reached. The vehicle
they have is a 1987 Seagraves, with a 100 foot ladder, a 1250 gallon per minute pump,
a 300 gallon water tank and some large diameter hose. It is actually a large quint. The
100 foot ladder creates a need for a tandem axle, which makes it rather large to
continually use it as a quint. However, it does have all the necessary equipment to give
us that flexibility. A shared vehicle will eliminate the ongoing costs for us to have a
reserve truck, and meet the ISO requirements for reserve vehicles. We do not have a
proposed price per year for this shared vehicle.
Plan A (Chart 1) reflects the current cost projections using the plan put forth by the
Finance Department in 1987, for our engines and trucks.
Total cost through 2005 is $1,274,184
Plan B is purchasing one quint with a 100' aerial device, keeping two front line engines,
two reserve engines, and selling the current truck.
Cost through 2005 is $1,319,312. This does not include an estimate for the shared truck
costs.
About $3,000 - $4,000 per year more than plan A.
Plan C reflects the two quints, one front line engine, keeping two reserve engines,
selling the current truck and count on having the ability to use the Buffalo Grove truck
for a reserve.
Cost through 2005 is $1,611,031. This does not include any estimate for the shared truck
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costs.
About $18,000 - 44,000 per year through 2005, more than plan A.
Plan D calculates having two new quints, one front line engine, and our current truck
would be put in reserve.
Cost through 2005 is $1,810,036
About $30,000 - 50,000 per year through 2005, more than plan A
AI
101COREW
Keep our current capital outlay plan as is, and use hire backs to raise our current
manning from 16 to a 17 man minimum shift. This would give us five men at Station
#14.
In FY 1992/93, we raised the number of men per shift to 21 in order to reduce our
exposure to overtime, while maintaining a 16 man minimum shift.
By increasing the numbers of men available, we were able to look at calendar year
1992, as to this impact on the numbers of times we actually had Wormore men on shift.
This allowed us to project the numbers of days wewould have had to hire back to reach
a 17 man minimum shift.
If all conditions stay the same as they were in calendar year 1992, we show an
additional projected increase for overtime costs to be in a range from $50,000 to
$100,000 per year to maintain a 17 man minimum shift. If we were to experience larger
numbers of duty injuries, or multiple retirements etc., this figure could approach the
high end of the range. If we experienced less duty injuries and sick days, the number
could fall below the $50,000 amount.
OPTION #3
Hire three additional firefighter/paramedics (one per shift), keep our current capital
outlay plan as is, and raise the minimum manning to 17 men per shift.
Starting salary
$33,000/man
Pension
6,000
Workman's Comp
2,000
Health Insurance
5,500
Clothing
450
Training
500
Cost for FY 1993/94 would be $142,350.00. As salaries rise and these men have more
years on the job, this number would go up.
My recommendation was to pursue option #1 D and purchase two quints.
Immediately following the budget discussions I asked the departments apparatus
23
design committee to investigate the experience other fire departments are having with
this concept and to begin preliminary design specifications. Their research identified
mechanical problems and fireground deficiencies that impacted the type of vehicles that
would suit our needs. Their findings caused an increase in size, weight and cost. While the
concept is a good one, it does not appear to be practical for Mount Prospect. The best
possible outcome may involve a combination of the options presented.
PURPOS 5 OF
E E, QV!P FIST
AMBULANCES
All ambulances are manned with two paramedics who are also trained firefighters.
When an ambulance responds to what may be an Advanced Life Support (ALS) type
of call, a pumper will respond with them to help with Cardio Pulmonary Resuscitation
(CPR), or other duties such as moving equipment, setting up IV's, and moving the
patient to the ambulance. Transportation of ALS patients requires one man from the
pumper to drive the ambulance to the hospital, allowing both paramedics to attend to
the patient.
During the hours of these calls, personnel are not available for other calls for service.
A pumper's prime responsibility is initial response to a fire scene with enough men
and equipment to perform primary rescue and deliver water to the fire. This
necessitates that enough men are on this piece of equipment to carry out these
responsibilities. When arriving at a typical one room house fire, the officer will size
up the fire while the engineer is charging the pump with inboard tank water and'
looking for a more dependable source of ongoing supply. The third man will begin
to pull the necessary hose line from the pumper and help the officer deliver the line to
the building involved in fire. This two man team will advance the line into the building
to make a fire attack, or search for possible victims. It is not Mt. Prospect's policy to
allow one man to enter a burning building. After the engineer has secured his water
supply he may attempt to help ventilate the building by removing window glass, he
may be readying a second line for the backup team which will respond from a different
fire station, or monitor his gauges to maintain proper hose line pressures.
Stations #12 & 13's pumpers are manned with 3 personnel each, while Station #14
normally has 2 men assigned to the pumper. As is the case with Station #12 & Station
#13, Station #14 also has an ambulance in the station that responds with the pumper
to all fires in its assigned area. During hours away from the station on emergency
medical calls, the ambulance is not available to assist the pumper on other calls.
Therefore entry into a burning building will not be attempted until a ready water
supply has been attained and the building ventilated, or a second crew arrives.
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AERIAL LADDER TRUCK
An aerial ladder trucks prime purpose as a piece of apparatus is to make exteriors
and roofs of high structures available to firefighters for the rescue of victims,
ventilation of the buildings and to deliver water to high places. This is done
through the use of the equipment carried on the truck including the 100 foot aerial
ladder and/or the compliment of ground ladders that range from 14 to 50 feet in
length.
One man is assigned to the aerial ladder truck at Station #13, and when Ambulance
#13 is not already involved in another call, the two paramedics respond on the
aerial ladder truck.
QUINT
A quint is a piece of apparatus that carries tank water, fire hose, a pump, ground
ladders and some type of aerial device. It's advantage is it's versatility, while its main
disadvantage is it's size and limited compartment space as compared to other vehicles.
While it has the ability to do more, this ability and configuration limits some of its
capabilities as compared to a single purpose vehicle. A quint will not carry as many
feet of ground ladders as a ladder truck, nor as much hose or tank water as a pumper,
but can serve both functions.
M1
MOUNT PROSPECT FIRE DEPARTMENT HISTORY
1983/M 84/85 85/86 86/87 87/88 88/89 84/90 90/91 91/92 92/93
OFFICERS 15 15 15 15 16 16 16 16 16
16
FF/FP 48 48 48 48 50 50 55 52 52
52
TOTAL 63 63 63 63 66 66 71 68 68
68
The number of sworn members of the fire department has not changed significantly
in the last twenty (20) years. The greatest growth period took place in the early 70's
to coincide with the annexation of the northeast section of the village.
The department went from a manpower level of 35 in 1971 to 66 sworn members in
1976. Soon after that time, the manpower level declined to a total of 63 and remained
at that level until 1987 when the Fire Department Administration was able to show
that by hiring three (3) additional personnel, and not increasing the daily minimum
manning level, the village would see a greater reduction in overtime as compared
to what the additional personnel would cost. At this time, the manning level went
from 63 to 66.
In 1989 and in anticipation of annexing the Elk Grove Township area to the south,
the Village Board authorized the hiring of six additional personnel. At the same
time, the fire department lost the position of Administrative Assistant. Therefore,
the manpower level went from 66 to 71.
The annexation agreement was contested and defeated in a court challenge. Because
of this defeat in court, the fire department now had six (6) supplemental employees.
Three of those employees were lost by attrition the following year. The Village Board
voted to retain the other three employees. This increase in shift strength was done
wit',Ti9�6w" e minimum daily manning level of sixteen (16).
This provided two (2) benefits; the lowering of hire -back overtime, and providing
a third person for the engine at station #14 for a number of days during the year. The
current manpower allocation is at 68.
we
ENHANCED EMS SERVICE
Currently the Village provides three (3) ambulances for emergency medical response.
These vehicles respond from each of our three fire stations and have two paramedics
assigned to each ambulance. The personnel on these vehicles are cross -trained and
perform as firefighters when the need arises.
When the request for emergency service appears to be of a life-threatening nature and
requires Advanced Life Support (ALS) service, a fire engine will respond to the
incident along with the ambulance. The engine company that responds provides
additional manpower that is always needed in life-threatening situations.
Following treatment of the patient, preparation is made for transportation to the
hospital. The stability of the patient determines whether or not the two paramedics can
handle transportation or if one person from the engine company will be needed to
assist in the transportation.
When the ambulance leaves for the hospital, the engine becomes available for a
subsequent call. If the call is a fire call, the engine has adequate men and firefighting
equipment to do the job.
If however, the next call is a request for emergency medical service, the engine would
respond to the incident and only be able to do CPR and hope the next closest ambulance
arrives quickly.
I am proposing a Med Engine concept that would enhance our emergency medical
capabilities and thereby improve service to our residents. By simply staffing and
equipping a fire engine with paramedics and essential Advanced Life Support (ALS)
equipment, we would have the ability to operate as an ALS unit with the exception of
patient transport. The ability of the engine company to provide this service becomes
especially important when the ambulance is out of it's district at the hospital or on
another detail.
The department has enough backup equipment available to supply one engine. I plan
to implement this program on a four month trial basis beginning November 1, 1993.
This will provide enough experience to determine if the concept is feasible and will
work in Mount Prospect. The decision will come in time to delete the cost of this
program from the 1994/95 budget.
The cost of implementation should be confined primarily to the purchase of equip-
ment. Rough estimates indicate a cost of $28,000 per engine and we would need to
equip two engines, for a total cost of $56,000. If the data indicates the real benefits of this
program and the Village Board approves, the expenditure can be phased in over a two
year period.
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