HomeMy WebLinkAboutCOW Meeting Packet 06/29/1993Minutes
COMMITTEE OF THE WHOLE
May 25, 1993
1. ROLL CALL
The meeting was called to order at 7:35 p.m. by Mayor Gerald L.
Farley. Present at the meeting were: Trustees George Clowes,
Timothy Corcoran, Richard Hendricks, Paul Hoefert, Michaels Skowron
and Irvana Wilks. Also present at the meeting were: Village
Manager Michael Janonis, Village Attorney Everette Hill, Police
Chief Ronald Pavlock, and Human Services Director Nancy Morgan. In
addition, three members of the media were in attendance.
11. MINUTES OF MAY 11, 1993
The minutes of May 11, 1993, were accepted and filed.
111. CITIZENS TO BE HEARD
No citizens to be heard.
IV. CONTINUATION OF REVIEW AND DISCUSSION OF DRAFT PARENTAL
RESPONSIBILITY/KEG TAGGING ORDINANCES
Mayor Farley stated that the proposed Parental Responsibility/Keg
Tagging Ordinance discussion had been continued from the last
Committee of the Whole meeting to invite public reaction. At that
last meeting there were two suggestions for revising the ordinance
which Trustee Clowes described.
1. NEGLIGENCE STANDARD APPLIED TO CONTROL OF PREMISES
Paragraph 123.3 Section E-2 was revised to respond, to the
concerns raised by the previous Board. It should read as
follows: Any person in control of a premises, who knowingly
or negligently fails to maintain supervision to such an extent
that an alcoholic beverage is consumed on the premises by an
underage person.
2. PENALTY FOR ALCOHOL IMPAIRED UNDERAGE DRIVER
The change now provides for the situation where an alcohol
impaired underage drinker who is operating a motor vehicle but
not transporting alcohol is subject to car impoundment and
penalties.
1
Trustee Clowes updated the Board on the Keg Tagging ordinance. His
group thought the number on the keg was a serial number, but it was
actually a number indicating the type of beer and an expiration
date. Therefore the number could not be used for tracking
purposes. He would like to work with the Illinois Retail Merchants
Association and the State to have bar code ID tags attached to kegs
on a state wide level to enable proper tracking. His group will
need more time to develop this aspect of the ordinance.
TAP -Mount Prospect's subcommittee, Youth Organizations of Mount
Prospect, has put together a youth calendar, and will work with TCI
to produce a show about the subcommittee's activities. The Mount
Prospect Park District has developed "Club Rec Plex" which will
offer special activities for ' youth during the summers. A
discussion ensued regarding out -of -district youth attending "Club
Rec Plex" for the listed price.
Village Manager Jannis reminded the public about the Memorial Day
Parade to be held on May 31, 1993, at 9:30 a.m., and the Jaycee's
Carnival this weekend. He requested that the Board cancel the
Committee of the Whole meeting on the fourth Tuesday in June and
reschedule it for the fifth Tuesday in June when discussion will be
held on capital equipment replacement. The Police and Fire
Departments will be moving and the extra week will allow them time
for the discussion preparation.
VI. ANY OTHER BUSINESS
Trustee Hoefert asked about the speed enforcement on Central Road.
Police Chief Pavlock reported 'that we have worked with Des Plaines
and they are helping us run radar at St. Emily's. Both communities
have issued many tickets. Mount Prospect has run radar at Public
Works and we have issued many tickets.
Trustee Wilks remarked that she had attended a D.A.R.E. graduation
and was very impressed with the entire program.
VII. ADJOURNMENT
The meeting was adjourned at 8:50 P.M.
R sp full submitted,
)ancygan
y
Human ices Director
I
COMMITTEE OFTHE WHOLE
June 8, 1993
Due to a thunderstorm which occurred, electric power was lost at the
Senior Center building. The Committee of the Whole Meeting was cancelled
and rescheduled for 7:00 P.M. June 29th, 1993' Items listed on the
Committee of the Whole Agenda for Tuesday—, June 8, 7993 will be discussed
at that time.
An informal discussion was held with members of the Village Board present
- Trustees George C]uwes, Timothy Corcoran, Paul Hoefert^ Michaele
5kowron° Irvana Wilks and Mayor Gerald L. Farley, along with Manager
Michael Janonis" concerning purchase of two Public Works vehicles.
Due to the fact the time limit on the bid price for the vehicles was
to expire on June JO, 1993, the consensus of the parties present was
to allow the Public Works Director to give a verbal approval to the
bidder for the purchase of the vehicles. Formal discussions and
consideration of approval of the purchase of the vehicles will be on
the Village Board Agenda June 16, 1093.
Respectfully Submitted
Inspection Services Director
C@:rm
cc: file
Village of Mount Prospect
Mount Prospect, Illinois '
INTEROFFICE MEMORANDUM
TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER
DATE: JUNE 7, 1993
SUBJECT: ST. EMILY'S SCHOOL CROSSING
FACTS, DISCUSSION POINTS, POLICY ISSUES
Tuesday evening's discussion regarding alternatives for the St. Emily's school crossing
at Central Road and Horner Lane will likely be difficult because any time the topic of
discussion is child safety emotions take center stage while other legitimate and important
factors might be relegated to secondary status.
You are likely to hear the phrase "What is a child's life worth" several times during the
course of the evening. Discussion regarding cost, benefit, cost-sharing, and responsibility
may be met with claims of non -caring, or putting dollars before safety. Yet they are
legitimate factors which should be considered in arriving at a conclusion.
Conditions do warrant some kind of response. Safety for children and the Crossing
Guard is a legitimate concern. The question is what is the appropriate response given
all of the various factors.
I can appreciate the dificulty in trying to reconcile the safety issue with the other
extremely legitimate concerns surrounding this topic. In an effort to assist you in your
deliberations 1 offer the following Facts, Discussion Points, and Policy Issues:
STATEMENT OF PROBLEM: (How did we get here)
Traffic conditions along this stretch of Central Road warrant some change from the
current school crossing arrangement.
" Safety concerns apply not only to the children but also to the Crossing Guard.
• The problem exists primarily during the school year (approximately 9 months) for about
one (1) hour each morning and one (1) hour each afternoon that the children are in
school.
* Due to safety concerns, the Police Chief made a recommendation to remove the
Crossing Guard from the Central/Homer Intersection.
* That recommendation was communicated to St. Emily's and precipitated the request
for the stop light.
* Staff has reviewed the situation in an effort to identify cptions which 1) reduce the
safety hazard; 2) in a cost effective manner; and 3) apportions the cost. If any, equitably
based on benefit.
FACTS: (Numbers are approximate and are based on observation, discussion, and the
results of a 1992 Police Department Survey",
8-9 Elementary School children cross at this intersection on a daily basis.
± 60 other children who live south of Central Road get to school by other means.
All but one of the 8-9 children using this intersection live in Des Plaines.
One child lives in the Boxwood area; is driven to school; is dropped off on the south
side of Central Road and crosses back north to school.
* Approximately 250 students are bussed to and from St. Emily's - mainly through
contractual arrangements with School District 26.
* Apparently there is no bus service available for St. Emily children who live south of
Central Road. It is unknown why bus service is unavailable.
* There is a State reimbursement program which underwrtes part of the cost for bus
service. I believe the reimbursement is directly to the parents and it does not matter if
the school is public, private, or parochial.
DISCUSSION POINTS: (Additional information from others that would be helpful in
arriving at a conclusion)
* What discussion has taken place among the St. Emily's School Board and the parents
of school children. What options have they explored.
* What is the status of bus service for children south of Central Road. What options
have been pursued. What are the costs of those options.
* How is bus service provided for children who live north of Central Road. Who pays for
it. Does St. Emily's subsidize the service. Can the contract be extended to cover the
area in question.
* Have the parents been made part of the discussion. Are there special circumstances
involved with the 8-9 children who walk so that their parents are unable to get them to
school like the other t 60 children who live south of Central Road.
* Has the St. Emily's School Board approached the City of Des Plaines and sought its
assistance. What was the response.
* What is the City of Des Plaines' position regarding this matter.
* Has the school surveyed the neighbors to get their reaction to the request.
POLICY ESTION :
* Who is responsible for getting the children to school safely: Parents, school, Des
Plaines, Mount Prospect.
• What precedent does this set for future requests.
* No funds budgeted for this project in F.Y. 93/94.
• What cost/benefit is this project compared to other Mount Prospect needs.
* Mount Prospect is facing deficit conditions in F.Y. 94/95; continuing weak economy
does not help situation.
* If a stop light is installed, should there be cost sharing due to direct benefit to St.
Emily's and Des Plaines and limited benefit to Mount Prospect.
MISCELLANEOUS:
* There is likely to be discussion regarding traffic concerns separate from the school
crossing issue, i.e., Sunday worship services, after school activities, parent pick-up and
drop-off. As with the crossing issues, these other problems are time specific and limited
in frequency.
* The current Central Road lane profile provides for a center tum lane that assists with
ingress and egress at the site.
* Many of the alternative options will require the continued presence of a crossing guard,
including the stop light option.
* The presence of the stop light will likely give rise to more after hours use by children
who will still be at some risk without a crossing guard present.
* Besides the traffice control options outlined in the Engineering Division memo, the
following alternatives should also be considered:
- Discontinue Crossing Guard; parents to transport children
- School to make provision for bus service.
- Des Plaines assume responsibility for crossing children. This would likely require
presence of a patrol officer in order to provide an adequate measure of protection
for crossing guard and children.
I anticipate a spirited discussion regarding this item. If you require further information or
clarification please contact me,
MICI, N NI S
MEJfjbb
M Chief Pavlock
Walter Douthwaite, Des Plaines City Manager
Sister Danielle, St. Emily's Principal
A-1607MGR.MEM
CENTRAL ROAD TRAFFIC ENFORCEMENT DETAIL
MAY 26, 1993 - JUNE 7, 1993
TIMES OF THE TRAFFIC DETAIL' 7:00 AM - 9:00 AM
3:00 PM -5:00 PM
THE TRAFFIC DETAIL WAS IN EFFECT MONDAY THRU FRIDAY
EXCLUDING MEMORIAL DAY.
34.5 HOURS WERE DEDICATED TO THIS DETAIL FROM 5/6 TIL 617
17�5H(JURS SPENT IN THE AREA OF CENTRAL AND CATHY
17.0 HOURS WERE SPENT IN THE AREA OF ST. EMILY'S SCHOOL
14 TICKETS WERE ISSUED AT!aAIHY AND,LENIML
3 WARNINGS WERE ISSUED
24 TICKETS WERE ISSUED NEAR $I-EMLYaaQB0-QL
4 WARNINGS WERE ISSUED
JS M.P.H.raid -THF -SPEED -LIMU WAS THE AVERAGE SPEED FOR
TICKETS ISSUED
THE 3-11 SHIFT SUPERVISOR REPORTED THAT HIS OFFICERS HAD A
DIFFICULT TIME ISSUING TICKETS DURING THEIR SHIFT DUE TO THE
HEAVY TRAFFIC FLOW�
VILLAGE OF MOUNT PROSPECT
MOUNT PROSPECT, ILLINOIS 60056
INTEROFFICE MEMORANDUM
TO: Mike Janonis, Village Manager
FROM: Jeff Wulbecker, Engineering Coordinator]
DATE: June 4, 1993
SUBJECT: Student/Pedestrian Crossing
Central Road and Homer Lane
As you requested the Engineering Division has analyzed the subject intersection concerning
student/pedestrian crossings. Studies have been performed to determine if traffic controls
are warranted at this intersection. In conjunction with the 1989 improvements to Central
Road, the Illinois Department of Transportation completed counts of pedestrian movements,
traffic volumes and accident data. The project development report stated that warrants for
traffic control were not met. On May 26, 1993 new pedestrian counts were taken to
determine if conditions had changed and warrants were now met. The peak hourly count
of pedestrian/students crossing the west leg of the Central and Homer intersection was 8
(all students). A peak hourly pedestrian count of 150 or more is considered to warrant
traffic control. On June 2, 1993, a traffic gap study was performed to determine if adequate
gaps in traffic are available for safe pedestrian crossing of Central Road. Fifteen seconds
was determined to be the necessary safe crossing time. An average of 20 gaps per hour
were found available for pedestrians to cross during the peak pedestrian hours. This
translates to an average of 1 gap per every three minutes. While it is recommended that
the gaps occur one per minute at a school crossing, due to the extremely low volume of
pedestrians, traffic control does not seem warranted.
The Engineering Division also reviewed five alternate traffic control applications for the
Central and Homer intersection to facilitate safe pedestrian crossing.
1.)
The Village considered installation of traffic signals in conjunction with the
1989 improvements to Central Road by the Illinois Department of
Transportation (IDOT). Pedestrian movements, traffic volumes and accident
data were evaluated for traffic and/or pedestrian signal warrants. The project
development report stated that warrants for signals were not met.
The construction cost for signals would be $120,000. The maintenance cost
would be $100 per month.
2.) STOP SIG'y
While a stop sign would allow gaps in traffic to permit pedestrian crossings,
it would cause a significant in erruption in the smooth flow of traffic on
Central Road. A stop sign or,. Central Road would be unprecedented in
Mount Prospect. As a matter of fact, no stop sign exists on Central for the
lengths of Arlington Heights, Mount Prospect and Des Plaines.
The cost of the stop sign would be minimal, consisting of the cost for 4 stop
signs with posts, 2 stop ahead signs with posts and the necessary stop bar
pavement markings, approximately $1,000.
4VIVOMMONIEWIts 010;8M `
This item is no longer a standard item for traffic control and should not be
considered at this location. I believe a blinking overhead light would give
pedestrians a false sense of security about crossing Central Road. Pedestrians
would anticipate that all traffic will stop to allow safe crossing of the street.
However, the blinking light would create an unexpected stop for the motorists,
possibly causing confusion and becoming a source of accidents.
A pedestrian light, activated by a pedestrian, pushing a button to stop traffic
and allow passage across Central Road world present an unexpected
interruption in the smooth flow of traffic on Central Road. Since this signal
would be used so infrequently, it would catch motorists by surprise, possible
causing accidents and providing pedestrians with a sense of safe crossing
which may not exist.
* .. g 1 _ r "!Ill. +
The section of Central Road between Busse Road and Wolf Road which
includes the segment in front of St. Emily's School has the lowest existing
speed limit of any 4 lane section of Central Road in Rolling Meadows,
Arlington Heights, Mount Prospect or Des Plaines. The speed limit is 35
miles per hour as opposed to 40 and 45 miles per hour in all other sections.
In addition the section between Marcella and Horner is posted as a 20 mile
per hour school speed zone. A reduction in the speed limit would cause two
problems concerning pedestrian crossings of Central Road. First, while the
average speed on Central Road would be reduced, the disparity or difference
in range of speeds would increase. With motorias travelling at a wider range
of speeds, this tends to reduce the number of safe crossing gaps available for
pedestrians. The more cars that travel at similar speeds and remain bunched
together, the more safe crossing ;daps are created. Secondly a reduction in the
speed limit without continuous enforcement will, create a false perception of
safety and could lead to an increase in pedestrian accidents.
JAW/m
Vitlage of Mount ProspectCu@
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
Df)
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: RONALD W. PAVLOCK, CHIEF OF POLICE
SUBJECT: ST. EMILY SCHOOL CROSSING GUARD - HORNER & CENTRAL
RECOMMENDATION TO ELIMINATE
DATE: 12 OCTOBER 92
Last winter Deputy Chief Richardson was advised by the Crossing
Guard Coordinator that it was her opinion and the opinion of the
current crossing guard that the crossing at Horner & Central
(St. Emily's) was not safe. This concern was reviewed and Deputy
Chief Richardson asked that the Chief's office contact the school
and discuss alternatives to a crossing guard.
On February 7, 1992 police department staff, working with school
staff, sent forty-seven surveys to the families affected by this
crossing. The survey results indicated that only nine families
use the crossing and the other thirty-eight (only 27 responded)
apparently car pool.
Sister Luke, Principal of St. Emily's, and I reviewed the surveys
and came up with the attached recommendation. On May 12, 1992 we
presented these facts to the school PTA. The decision reached by
the school board was to study the problem and contact Des Plaines
officials for their input and assistance. our police department
worked in conjunction with the Des Plaines Police Department and
set up strict enforcement on Central during the remainder of the
1991-92 school year. This intense enforcement apparently helped
to ease the tensions felt by crossing guard staff and parents.
Over the summer the school changed principals and due to a busy
schedule and no complaints about the safety of the intersection,
the issue seemed to be resolved. However, before school started
in September 1992 my staff and I again reviewed the intersection
and are of the opinion that the location could not safely operate
with a crossing guard. We discussed eliminating our guard, but our
Crime Prevention Unit was having so much success with programs
supported by St. Emily's that were enhancing our PACA efforts in
Boxwood, we decided to upgrade patrol and work with Des Plaines
Police Department to slow traffic down and hopefully create a safer
environment. Unfortunately, this approach has not worked.
October 12, 1992
Page -2-
After discussions with my staff and Des Plaines staff, we concluded
the marked squads can only accomplish random selective enforcement
of this area and due to demands on personnel to respond to
emergencies and high priority calls for service, neither agency
could promise a marked unit at this location unless they bring
someone in on overtime. The children cross at: this location twice
a day, 7:30 -8:30 a.m. and 2:15 - 3:00 p.m., high activity times
for both police departments.
Last Friday I received a call from the new Principal, Sister
Danielle Jacob, stating she wits gravely concerned for the
children's safety and asked what we could do. I gave her a
historical background on the problem as outlined here and discussed
earlier:
1) February 1992 survey.
2) Discussion regarding meeting with the PTA last spring.
3) Committee formation to meet with Des Plaines.
4) Additional enforcement.
5) Reasons for our concerns and recommending elimination of the
guard:
a. High traffic volume.
b. No traffic gaps to allow the crossing guard to safely
cross children. Children must be held in the road center
waiting to cross the second two Lanes while vehicles
travel by at excessive speeds unless a squad is present.
C. Sun blinding motorists.
d. High speeds of vehicles.
e. Enforcement not working.
f. Wide roadway.
g. Small number of families actually using it due to concern
for safety. (9 of 47 families - 2/92 - use crossing)
Sister Danielle indicated that she would continue to pursue the
continued cooperation of the Des Plaines Police Chief. During the
conversation she was advised to confirm certain information with
Public Works Director Herb Weeks. That is, the fact that the
Village of Mount Prospect had approached Des Plaines regarding
their sharing in the cost of a light installation at this
intersection along with the Illinois Department of Transportation,
but Des Plaines refused. Furthermore, Sister Daniel was advised
that it took Herb Weeks consideralole effort to get them to put in
a sidewalk and maintain it. In fact, we had to install the street
lighting without consideration from Des Plaines.
October 12, 1992
Page -3-
The current cost of a crossing guard is $2,730 a year or $248 a
year per child using the crossing for forty-one (41) weeks. If the
school contracted for buses and followed the same formula used by
District 59, it would cost $147 a year per student or $3.60 a week
per child. There are subsidy monies available through IDOT and the
scale is reduced, depending on the number of students riding the
bus. If all current forty-seven (47) families who would cross at
this intersection were to agree to use a bus, the rates could be
even lower.
Also attached is our current crossing guard schedule. Please note
that inclusive of the Horner/Central location, four (4) crossings
operate without stoplights. The other three (3) have been studied
and the following conclusions were found:
1. Lancaster & Central - traffic gaps O.K. plus visibility
is safe.
2. Wheeling Road - residential, no dangerous problems.
3. Burr Oak & Burning Bush - residential area, no problems.
Finally, unlike Horner and Central, all these locations have at
least twenty to sixty children crossing and the speeds are within
reason.
Therefore, because of the alternatives such as busing, the dangers
at this intersection as indicated by the crossing guard, police
staff, the families themselves - only nine (9) of the forty-seven
(47) eligible families using the crossing - and the availability
of contract busing, I recommend we eliminate the crossing. This
decision should be sent to the school with a copy of this memo and
include a warning period of one (1) month. We cannot in good
conscience allow this dangerous situation to continue into the
winter months.
Please review my recommendation and if you concur, I will forward
a letter to St. Emily's, however, advise your counterpart in Des
Plaines or have the Mayor call the Des Plaines Mayor as I am sure
it will be a subject for discussion by both communities.
RWP:jd
Attachments
HORNER & CENTRAL CROSSING
OBJECTIVE: MAXIMUM SAFETY FOR SCHOOL CHILDREN CROSSING
1415001M
1. Maintain current program
- crossing guard
- enforcement
2. Maintain current program, plus flashing- lights that are activated at school
opening and ending for 20 m.p.h. (cost unknown - legality unknown).
3. Maintain current program, plus install lights at $100,000 one time cost.
4. Bus everyone at school cost/shared cost.
(Estimate $147 per student/$3.60 a week per child)
District #59 charges $175 yr. - one student/family
250 yr. - two students/family
300 yr. - three or more students/family
(families can apply for a subsidy)
M
� Elaine Tu*ell952-|742
1407 Willow
Ron Richardson
870-5556 or
~ . Mt' p—t- IL 60056
5UOS8
Marilyn Kanel
870-5678
^
l9Q2-l9Q3
CROSSING GUARD SCHEDULE
TIME
TIME
LOCATION—�—==�-
MORNING
AFTERNOON
SCHOOL
CROSSING GUARD
ONEM 8 0/
CENTRAL
7:JO-8�15
J�OO-J�.0
�t Paul
'
Ma 8 �--
Mary Brown
�
gnO W. Milburn
255-95l6
KT. 14 & ` ,
/^
7:3O-8�3V
2'5O-3�43
Lincoln
Al T auc
p
St. Raymond
812 Dresser
392-3l§V &
Peter Baron
l S. Busse
�
43B-3439
LANCASTER & �7:45-8:45
_NT__
3:00-4:00
Westbrook
Greg 4thas
, �.
Lincoln
13 N. Lancaster
St. Raymond
259-7053
LINCOLN &BUSS<
8:00-9:00
3:15-4:00
Lincoln
Evelyn Carter
^ �
Westbrook
1728 Verde Drive
593-7D7S
WE3TBROOK & ���'
8USSE 4
8�OO-9�0]
J�l5-4�OO
Westbrook
Sam Mi7 azzo
311 N. Russell
392-3O3l
LINCOLN & S
7:30-8:45
2:40-3:46
Lincoln
ChuckELMHURST Wesch e
�
St. Raymond
395 Wilkins Dr.
Westbrook
OP 824-5905
ELMHVRST & ^0_�
'
8:00-9:00
2:45-3:55
Lincoln
Daryl Boyd
cVVmClL
Lions Park
1488 W. Busse
St. Raymond
577-3575
RT, 83 & °,
7�3O-8JS
2:45-3:45
Lincoln
John O'Connor
RT l4 . ,
,
(Unless needed as
,
a back-up)
S� Raymond
'
42) Nl
N. Elm
253-5U37
EUCLID 8
BURNING
8-00-9:00
3�l5-4�O�
Indian Grove
Carol
rm Gauger
BUSHO
p
305 E. [amp McDonald
394-0547 Rd'
HORNER &�u ^*�/
7:30-8:30
2:15-3:00
St, Emily
Mari Stilke
CENTRAL v\
1838 Magnolia
439-J]26
WHEELING ROAD
8:OO'9:00
3:15-4:00
Euclid
John O'Connor
��.
(Back-up)
BURR OAK �8�00-9:00
BURNING BUSH
3:15-4:00
Indian Grove
margaret Le*andowski
191| Tuno Lane
-
827'OS20
'--
VILLAGE OF MOUNT PROSPECT
FINANCE DEPARTMENT
INTEROFFICE MEMORANDUM
TO: Michael E. Janonis, Village Manager
FROM: David C. Jepson, Finance Directo
DATE: June 4, 1993
SUBJECT: Police and Fire Building Project Costs
Attached is a revised schedule of the Police and Fire Building Project costs including
Commander Kolanowski's change order requests dated June 3, 1993. In addition to the $32,703
addition to the Maggio contract and $1,562 for Other Construction costs included in Commander
Kolanowski's memo, I have added $1,440 for additional soil testing charges, $6,500 for moving
costs under Temporary Facilities, $14,550 for the telephone system, and $25,990 for radio
equipment that was approved April 6, 1993. The total amount of these change orders is
$82,715. These changes will reduce the contingency to $97,631.
With the changes mentioned above, the total expected project cost is $6,672,480 including an
unallocated contingency amount of $97,631. The expected Project Cost of $6,672,480 is
$319,520 less than the referendum estimate of $6,992,000.
DCJ/sm
Enc
VILLAGE OF MOUNT PROSPECT
Police and Fire Building
Project Costs
June 8, 1993
(1) Included in Board -approved Change Orders #1 - $19,424; #2 - $223,495; #3 - $62,000; and #4 - $43,797.
(2) Included in Board -approved Change Orders #2 - $40,138; #3 - $16,780; and #4 - $30,000.
(3) Board Approval July 7, 1992 of $10,000 and Change Order #3 - $8,000.
(4) Included in Board -approved Change Order #3.
(5) Included in 92/93 Budget.
(6) Approved by the Village Board December 17, 1991.
(7) Reductions in Change Orders #1, #2, #3, and #4.
Prior
Change
Contract or
Approved
Orders
Revised
Referendum
Estimated
Changes
6/8,'93
Total
Estimate5
Construction Costs
Maggio Contract
$4,673,000
$322,373
(1)
$32,703
$5,015,938
$5,568,700
(12,14:3)
(7)
Other
1,562
1,562
Engineering Costs
Donohue
431,000
86,913
(2)
517,918
465,700
Trow Mirza
11,000
18,00)
(3)
1,4-10
30,410
-
Furniture
295,000
90,00)
(4)
385,000
295,000
Police and Fire Equipment
-
150,00)
(4)
25,990
175,990
-
Telephone Equipment
-
75,000
(5)
14,550
89,550
-
Demolition and Cleanup
Demolition Costs
42,500
42,500
95,800
Tank Removal
-
89,651.)
(6)
89,650
-
Temporary Facilities
191,500
-
6,`00
198,000
150,000
Other Costs
Bond Sale Costs
-
24,402
24,402
-
Miscellaneous Costs
3,929
3,929
Contingencies
416,8
(236,45
W.7 -5)
97,631
416.800
L§,§Z2,,4
2
992 (QQ
(1) Included in Board -approved Change Orders #1 - $19,424; #2 - $223,495; #3 - $62,000; and #4 - $43,797.
(2) Included in Board -approved Change Orders #2 - $40,138; #3 - $16,780; and #4 - $30,000.
(3) Board Approval July 7, 1992 of $10,000 and Change Order #3 - $8,000.
(4) Included in Board -approved Change Order #3.
(5) Included in 92/93 Budget.
(6) Approved by the Village Board December 17, 1991.
(7) Reductions in Change Orders #1, #2, #3, and #4.
li
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL JANONIS
FROM: COMMANDER JOSEPH KOLANOWSKI 6W
DATE: JUNE 3, 1993
SUBJECT: POLICE AND FIRE HEADQUARTERS -
CHANGE ORDER
The following items will be on the next Change Order. Items 1-17 relate to the Village's
contract with A. J. Maggio, the general contractor. Item 18 relates to the Village's
contract with an independent vender.
Do 0 MMMErmomm.-Teno N
The Fire Department repelling training area adjacent to the Hose Tower was
under -engineered. In order to ensure structural integrity of this area during training
exercises, it was necessary to double the number of roof joists.
Cost $ 759
2. Panic Bar for Electrical Room
Change in door hardware and function requested by Inspection Services to ensure
that employees will have free egress from the generator/electrical room in case of
an emergency.
Cost 847
3. Elevator Shunt Trip
Revisions required by Elevator Code. The presence of a sprinkler in elevator room
requires specialized safety equipment that will protect electrical components if
sprinkler is activated.
Cost 2,221
4. Revise Elevator Room
Add ceiling; relocate sprinkler head; ralocate, ceiling light and relocate ventilation
ducting. Changes are required in conjunction with item 3 above.
Cost 741
5. Attic Access Stairway
Revisions to attic access stairway requested by Public Works Department to
ensure safe working conditions for Public Works' personnel.
Cost 2,721
6. Hold Down Clips in Room 146
Change required by Inspection Services to properly seal off the floor to floor duct
shaft.
Cost 207
7. Light Fixtures - Roll Call Room
Add three light fixtures to Police Roll Call Room. Revision required to ensure
proper illumination.
Cost 691
8. Outlets in Deputy Police Chiefs Office
Original office design had only one outlet. Additional outlets required to ensure
proper functionality of office.
Cost 418
9. Conference and Training Room Ligh tng_�Qhanges
Ceiling fixtures in conflict with cabinets. Revision necessary to resolve conflict.
Cost 383
10. Rate of Rise Heat Detectors in Attic
The addition of attic detectors was requested by the Fire Department and
Inspection Services. Installation of this type ofdetector will provide an early
warning when dangerous conditions exist inthe attic.
Cost 4.477
11. Revise Refuse Area Gates
Revision necessary to ensure proper operation of gates and to reduce future
maintenance costs.
Coat 072
12� Add Vanities in Fire Deoartment Residential Area
Four bathroom vanities were omitted from the original construction documents.
Coat 1,953
13. Tint Ceiling in Fire Department in Avoaratus Bay
Change requested byFire Department, The black tint will enhance appearance
of area and reduce long-term maintenance coats.
Cost 2,220
14. Revisions in Attic to Mechanical Equipment Well Stairs
Three attic ladders needed bzberedesigned bofit conditions es they actually exist.
Cost 2,631
15. End Panel in Fire Deoartment Locker Room
Change in layout of locker room required the purchase and installation of an end
panel.
Coot 162
It has been determined that the UPS (Uninterrupted 3ower System) unit requires
anenvironment that imtemperature and humidity nont,o|ed. Providing cooling unit
will ensure manufacturers warranty coverage, will ensure proper functioning of the
unit and will reduce frequency ofbattery replacement. (Cost ofthis UPS unit ia
approximately $100,000.)
Cost 10,9M
Electrical changes required bofacilitate handicapped access. These charges are
in conjunction with the handicapped activator listed in 18.
Total Amount of Maggio Construction Change Order $32,703
Contractor: Stanley Door Company. Toensure that the facility complies with the
latest revisions of the ADA, a handicapped door opener was added to the mein
lobby employee entrance.
Cost 1,562
Total Additional Project Costs Not tmExceed: »34,266
VilUa,ge of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL JANONIS
FROM: COMMANDER JOSEPH KOLANOW8KI�
�
DATE: JUNE 3.1QQ3
SUBJECT POLICE AND FIRE HEADQUARTERS
PREVIOUS CHANGE ORDERS 'RECONCILIATION
ra
The following items had been previously approved bythe Village Board. Final coots
came in less than originally anticipated naou|Ung in slight reductions in "not to exceed"
amounts.
A. Addition of conduit necessary to provide protection for Village
communications and computer cables, Conduit also necessary to allow
floor -to -floor cabling of nadio, he|ephone, cable television and
communications equipment.
B. Revision ofemergency distribution cable system and ducting hocomply with
Village Code requirements.
The estimate for the above items was *8.788. When the Village was presented
with a cost larger than the eoUmabs, these items were deferred and additional
written documentation and records were requested. After extensive review and
negotiations between the General Contractor, the Village and the Architect, a cost
of $6,248 was set as being a hair price for the work provided.
Final cost to the Village for Change Order 2 will be $2.538 less than the "not to
exceed" figure approved bythe Village Board.
In this Change Order, the Village received a "not to exceed" estimate for revision
ofthe heating and cooling controls inthe amount of$2.3O0. The actual cost to the
Village for this revision was $1,010.
Therefor, the final cost hothe Village for Change Order 4ks$1.28Uless than the
"not toexceed" figure approved bythe Village Board.
A
Mount Prospect Public Works Department
9
TM CM USA
INTEROFFICE MEMORANDUM
TO: Director of Public Works
FROM: Administrative Aid4
DATE: December 30, 1992
SUBJ: Equipment/Vehicle Maintenance Division Staffing Allocation.
Per your request, I have assembled information presenting a comparative view of the
staffing allocation for the Public Works Department Equipment & Vehicle
Maintenance Division. This information was acquired from two recent surveys we
circulated to garner insights to the staffing practices and service offerings of
Chicagoland area municipal public works organizations. I have attached copies of
both of these surveys for your review and consideration.
These surveys were not intended to facilitate comparisons or form a statistical base
for the development of a hierarchical ranking of public works organizations. Rather,
the purpose of the surveys was to identify and promote program innovations and
organizational efficiencies. This point should be emphasized because considerable
differences do exist between public works organizations. These differences tend to
cloud direct comparisons.
Ostensibly, most differences are rooted in the program preferences of local
communities. For example, the citizens of Mount Prospect have expressed support
for the continuation of the popular annual Leaf Pick-up Program. This program is
particularly labor-intensive and requires the purchase, use, and maintenance of
specialized equipment. Unavoidably, such a program also requires specialized
mechanical maintenance support and an exorbitant allocation of mechanics' time.
The Village of Arlington Heights, however, does not offer it's residents a leaf removal
program and thereby avoids these considerable labor and equipment costs.
Unfortunately, a direct comparison of equipment/vehicle maintenance division
survey responses between the Mount Prospect Public Works Department and the
Arlington Heights Public Works Department does not make this significant
discrepancy in service levels obvious.
To underscore this important point, I would like to draw your attention to Table 1
below. This table was developed from a telephone survey recently conducted among
ten (10) area communities. The Village of Arlington Heights reported that they
maintain and repair approximately 395 pieces of equipment with 10 full-time
equipment/vehicle maintenance employees. This level of staffing suggests an
employee/equipment ratio of 1:40. That is, Arlington Heights has one "mechanic"
for every 40 pieces of equipment. Similarly, we have determined that Mount
Prospect also has an employee/equipment ratio of 1:40. At first glance, it appears
that the two organizations are equally staffed. However, if the additional labor and
training requirements of the Leaf Pick-up Program are considered, it becomes
obvious that the Mount Prospect Public Works Department is a more efficient
organization. Because of our higher level of service, (i.e., w� offer a leaf pick-up
program and they don't) we make more intensive use of our equipment and
personnel.
Table 1: Equipment to Maintenance Personnel Ratios
Community
Total
Pieces
of Equipment
Maintained
Total
Full -Time
Maintenance
Employes
Employee
to Equipment
Ratio
Northbrook
200
5
1:40
Arlington Heights
395
10
1:40
Rolling Meadows
151
7
1:22
Des Plaines
375
7
1:54
Hoffman Estates
225
8
1:28
Schaumburg
365
14
1:26
Mount Prospect
327
8
1:40
Palatine
220
6
1:36
Skokie
225
14
1:16
Elk Grove Village
250
10
1:25
With this thought in mind, some basic assumptions about t"Ie purpose, objectives,
and scope of public works organizations can be made. For example, it can be
assumed that all surveyed public works organizations exist io take care of a similar
"basket of infrastructure" and that all surveyed public works organizations are
exposed to a similar set of economic conditions. Guided by equalizing factors such
as the number of employees per capita or the number of employees per pieces of
equipment maintained, these assumptions can allow us to rrake some general
comparisons between public works organizations.
To begin With, I would like to revisit Table 1. The towns surveyed to compose this
table were selected because of their proximity to Mount Prospect and/or because
they were similarly sized communities. Hopefully, these search parameters will allow
us to compare ourselves to towns that are most like us.
A quick review of this table suggests that the City of Des Plaines Public Works
Department has the best employee/equipment ratio at 1:54 and the Village of Skokie
Public Works Department has the worst ratio at 1:16. The average ratio appears to
be 1:30. Six of the ten communities surveyed had ratios that were below average.
More importantly, (at least from our perspective) Mount Prospect has one of the top
employee/equipment ratios at 1:40. In fact, when it is considered that Des Plaines
performs only minor body repair or paint work and completely avoids the demanding
preventive maintenance schedule required by high -wear police sedans (see
Attachment B), it can be suggested that the Mount Prospect Public Works
Department may actually have the most efficient equipment/vehicle maintenance
operation.
To digress, the time commitment required by police vehicles is significant. Table 2
below denotes the hours spent on police vehicle maintenance in 1992. The hours
noted represent the actual time spent working on police cars. The total, 1,650 hours,
are enough hours to completely account for the activity of a full-time mechanic, not
including vacation, sick, or personal time. Unfortunately, these hours do not
account for any time spent chauffeuring police vehicles to and from contracted
service or any time spent by the parts room attendant ordering and inventorying
spare parts for police vehicles. In addition, none of the 1,650 -hour total includes
time spent in training to keep current with the automakers' technological
advancements. While these hours are not independently tracked and it is difficult to
precisely determine the total time commitment, it may be safely surmised that police
vehicles require the attention of at least 1.5 full-time equipment/vehicle maintenance
employees. This means that 9% of the equipment/vehicle inventory requires 18+%
of the Equipment/Vehicle Maintenance Division's labor resources. Again, the point
to be made is that even though Mount Prospect compares very favorably with other
communities, the numbers still belie the intensity of work performed because of the
overall higher level of service this department provides.
Table 2: 1992 Mechanics' Accountable Time Spent on Police Vehicles
Jan Feb March April May June July Aug Sept Oct Nov Dec Total
Total Mechanics'
Hours Spent on 152 149 120 138 109 129 172 175 144 120 82 160 1,650
Police Vehicles
Furthermore, when the entire range of equipment and vehicle maintenance services
offered by public works organizations is considered, I belie -e Mount Prospect is in a
comparatively superior position. Attachment B is a copy o1 survey we conducted in
November of 1991. It is a more encompassing survey that attempts to incorporate as
many facets of the public works function as possible. I suggest that these survey
results be reviewed with an eye cast towards visualizing wht re Mount Prospect
stands in relation to other communities in terms of the level of services provided. It
is my impression that Mount Prospect offers it's citizens one of the most
comprehensive "baskets" of public works services in this area. Accordingly, the role
of equipment and vehicle maintenance cannot be underestimated. Service cannot be
delivered effectively without equipment and vehicles functioning properly.
Upon review of the attached surveys, I bell, -we you will agree that the Mount
Prospect Public Works Department, and the Equipment/Vehicle Maintenance
Division in particular, compares extremely well with other communities. We provide
a wide range of popular services while minimizing labor and associated overhead
costs. In fact, because of the department's comparatively high efficiency, it may be
suggested that any further increases in efficiency achieved via labor reductions will
necessarily involve a decrease in the overall level of services provided.
Attachment A
Table 1: Equipment to Maintenance Personnel Ratios
Total
Total
5
Pieces
Full -Time
Employee
of Equipment
Maintenance
to Equipment
Community Maintained
Employees
Ratio
Northbrook
200
5
1:40
Arlington Heights
395
10
1:40
Rolling Meadows
151
7
1:22
Des Plaines
375
7
1:54
Hoffman Estates
225
8
1:28
Schaumburg
365
14
1:26
Mount Prospect
327
8
1:40
Palatine
220
6
1:36
Skokie
225
14
1:16
Elk Grove Village
250
10
1:25
Attachment B
Mount Prospect Public Works
Manpower and Services Survey
General Information - Part 1
Arlington Heights.._._.__._ .._._. nw75 500.._......_ -101 6 -' 12 _.......
__. __..--------
2
Barrington
_....._ m__............
__.. 10,000
31
3
1
3
Buffalo Grove
37,000
_......___...............
41
_..___ _.
2
_.,._.......__. _
.........._
Plaines ____...__..-_...
53,223
_................_
84
3
......
12
0
Elk Grove Village ............................
33,429'
_....
S9
2
- _ - ...
13
7
Evanston
_.,.,. 73,400
_
180
_ .................4._
_
9
_ _ _
24
_............
1
Franklin Park
......._._ .......................__.._....
1.8/
..._................. ._................
.......wwW 1
�.. 5
__ _........w.
5
2
Hanover Park33,50
-
. ...............
_......
_..__.._
Estates
Hoffman E ..........._
_._wwwww.w 46,500
60
........w,.._
-____.......... 3
______....._.
10
_....
4
Mount Prospect
56000
58
3
118
_.-
Naperville (DOT)
_.................. .......
89,000
127
____..._................_.__...
7
26
0
Naperville (Water)
73
8
19
3
Northbrook
33,000
53
2
9
4
Oak Brook
.........
9,150
18
_...w 1
4
0
Oak Lawn
_.._.._......_..-_
56,182
_.__._ _... _
103
_._..........._....
_,. 4
_
14
...........
1
Palatine
- - ... ...._.............
42 000
__w_..............,__.
_.. 54
� ,,....
3
_ _...
___.._............___
1
....�.._.............._ __.
0
Park Ridge
37,800
49
3
4
......_..._.._._
1
Rollin Meadows __...
22,591
...._ - 44
w...._v__......
_
Schaumbu
_._..v_v_v.._._ .e
68,586'
_ _._ .
111 _.....
_.___... 7
13
10
Skokie __......._.......
-60,000
_._....___-----
121
www. ...................
__
� . 8
........................._._.,._...w
_ 10
3
Wheaton
_..........._...... ..
53,000
_.._.... ...86
--------- 4
� ....�.
17
1
Wheeling
29,7351
35
2
_............... _
3
_..__._...............
0
Mount Prospect Public Works
Manpower and Services Survey
Vehicle/Equipment Maintenance Information - Part I
November, 1991
IUMEM». ..
_....._ _ _w_ ...........mm.._._ ...................._.......
Arlington Heights _.._......... ................._____ 10 ._.. __ m T_ 6 No AgAnment 1 Yes
Barrington
........ _..................... _........__.... 3 _ 2 ......... � .. �..rv_......,.............. ..Yes. ...__m
Buffalo Grove 4 4 _.__.............._.. _._2.' Yes
Des Plaines 7 6 __ 0 1 -Yes
........._...
_...._._ 5 .............__....Yes
. _. ..............._e.^. _2
Evanston Elk Grove Village 15.5 9 2 3 .__. Yes
Franklin Park
3
3
00
No
Hanover Park
4
3
0
1
- Yes
Hoffman Estates6
__.,_
4
_._..___..__....._
1
2
Yes
Mount Prospect_............._
-._ _ ...............................
_
..
.............
_._
2 '
Yes.....
10
0
3 '
Yes._...
Northbrook _ .._. ......__ _..
5'
4
._�......._.....
0
1
No
Oak Brook_
1
1
.
0
0
Yes
Oak Lawn...._. �...........
................._
2p
9'
...................
p
Palatine
_.._..—.......M......................................
__ ........................6. _
............__4 ......
4
1
Yes
Park Ride
_. 5
5
_ _..._
1
_._ _ _....__.
_._.
Yes..
Rolling Meo_dows
_.......�..._....._.
b
d.
..__.........__.1
Yes.
Schaumburg-.....__..,..._.._._
...1.4..1
__. m...._.. . ........
10
_.1
1_
_
Yes
Skokie__ . °......_..
14
_Y.........9.
__w
7..
......................._ ,_M.......................�
0
2
_
Yes
Wheaton _ _T....._
w..........
__. 5......
?,...
_-...__2 .......___...
Yes ...........
Wheeling
5.5
3
_ .
0
0.51
Yes
Mount Prospect Public Works
Manpower and Services Survey
Vehicle/Equipment Maintenance Information - Part 11
November, 1991
. 0 1 : Owil . 0 4" 1110111
MEMO
Mount Prospect Public Works
Manpower and Services Survey
Vehicle/Equipment Maintenance Information - Part III
November, 1941
Vehicles 1 Work?
. .-. s
Village of Mount Prospect .09.9@
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MICHAEL E. JANONIS, VILLAGE MANAGER
FROM: RONALD W. PAVLOCK, CHIEF OF POLICE (.m
SUBJECT: POLICE FLEET ASSIGNMENT AND REPLACEMENT SCHEDULE
DATE: JUNE 23, 1993
There are thirty-two (32) vehicles in the police department fleet.
These vehicles are assigned and replaced according to the following
schedule:
PATROL FLEET
The patrol fleet is comprised of sixteen (16) marked patrol squad
cars, three (3) marked community service officer vehicles, and one
(1) marked crime prevention squad car.
The sixteen patrol squads are 1991 Chevrolet Caprice 4 -door sedans
built to high performance police pursuit vehicle specifications.
Of these squads, two are assigned to patrol supervisors and
fourteen are assigned to patrol officers. These vehicles are used
for routine and emergency police patrol operations. They are full
size vehicles because they are used to transport prisoners, they
must serve as the officers' offices for their eight hour duty
tours, they are safer than smaller cars, and they are cost
effective to purchase when available under the state bid award.
The marked patrol squad cars are replaced every two years. The
best of the vehicles being replaced are retained two additional
years in non -patrol assignments.
Two of the marked community service officer (CSO) vehicles are 1992
Chevrolet S-10 Blazer 4 -door 4 -wheel drive utility vehicles. These
vehicles are used for field CSO activities such as animal control,
parking enforcement, lock -out and motorist assists, accident
investigation and traffic control. The Blazers were purchased
because they offer increased visibility, they are distinctive from
the squad cars driven by sworn officers, and they provide the
department with two four-wheel drive vehicles for use in heavy snow
or flood conditions. These vehicles are replaced on a three year
rotation. The third CSO vehicle is a used squad car that is
converted for the use of the administrative CSO for two years.
This vehicle is replaced when it is four years old. The current
vehicle is a 1989 Chevrolet Caprice that will be replaced this
summer by one of the used 1991 Chevrolet Caprice sedans.
The crime prevention vehicle is a marked patrol squad car. The
current car is a 1991 Chevrolet Caprice 4 -door sedan. This car is
used by the crime prevention officers at Officer Friendly school
visits, to attend Neighborhood Watch meetings, for crime prevention
shows, and for travel to regional and sta,ze crime prevention
meetings. This vehicle is replaced every three years.
INVESTIGATIVE CARS
There are six (6) unmarked cars assigned to the Investigative
Section. Of these cars five are 1989 Chevrolet Caprice 4 door
sedans and one is a 1985 Chevrolet Impala 4 door sedan. All of
these cars either are used patrol squad cars or used staff cars.
The used patrol squad cars are obtained when two years old and are
replaced after an additional two years of investigative service
(four years total vehicle service life). The used staff cars are
obtained when four years old and either will remain as
investigative cars for four additional years, or will be used as
investigative cars for two additional years and then replaced by
newer used squad cars. The six year old staff cars then would be
assigned for pool car use for an additional two years (eight years
total vehicle service life) . Investigative cars are used for
follow-up field investigations, surveillance activities, and
travel to court.
STAFF AND POOL CARS
The department's three (3) unmarked staff carr are assigned to the
Chief of Police and the two deputy chiefs for use in fulfilling the
duties and responsibilities of their respective offices. These
vehicles are 1991 Chevrolet Caprice 4 door sedans built to high
performance police pursuit vehicle specifications and purchased
under the state bid award. These vehicles are maintained for eight
years, four years as staff cars and four years as either
investigative or pool cars. These vehicles are purchased to squad
car specifications so they may be used as replacement cars for
wrecked squad cars when necessary and to take advantage of state
bid award pricing.
Two of the department's three unmarked pool cars are used by
officers for off duty travel to remote court and school locations,
and as back-up investigative and CSO cars. These two vehicles are
1985 Chevrolet Impala 4 -door sedans. The t.'aird pool car is an
used, unmarked 1989 Chevrolet Caprice squad car. This vehicle
primarily is used by the Auxiliary Services Officer for taking case
files to court (2-3 times per week) and for taking evidence to the
crime lab (1-2 times per week). This vehicle is replaced after
four years of service.
CONCLUSION
The police fleet assignment and replacement schedule is based on
the replacement of the marked patrol fleet every two years, the
replacement of the crime prevention squad car and the CSO utility
vehicles every three years, and the replacement of the staff cars
every four years. This allows the replacement schedule for all
other department cars to be flexible in that the service life of an
individual vehicle may be shortened or extended depending upon the
condition of the vehicle and the replacement options available at
the time. This provides for an efficient, cost effective approach
to vehicle replacement and fleet management.
cc: D/C Daley
D/C Richardson
Jim Guenther
J
Mount Prospect Public Works Department 9
IM MY USA
INTEROFFICE MEMORANDUM
TO: Village Manager
FROM: Director Public Works
DATE: June 24, 1993
SUBJECT: Vehicle and Equipment
Maintenance/Replacement Program
The selection of a Public Works Department vehicle starts with
the design specifications, vehicle's purpose and/or use, the
latest in technology, training needed to maintain and operate,
parts availability, and what has performed well in past histo-
ry. The vehicle and/or equipment is then bid, purchased and
delivered. Upon delivery, the vehicle maintenance staff begins
to equip it with the necessary equipment needed to perform its
duties. The staff installs equipment such as snow plows, salt
spreaders, emergency lighting, hydraulic systems, tool boxes,
leaf boxes, two-way radios, etc. The staff also preps, primes,
and paints the equipment as needed.
When the vehicle is completed, it is put into service. The
vehicle maintenance history is then tracked by means of a vehi-
cle maintenance software package the village has had in place
for over seven years. The computer program generates an aggres-
sive preventative maintenance program. With this PM program,
the staff is able to minimize down time, minimize breakdowns,
and on many occasions prevent major component failures. Due to
the success of this preventative maintenance program and an
experienced vehicle maintenance staff, vehicles are well main-
tained, safer to operate, more reliable and, in some cases,
their useful life has been extended.
The current vehicle replacement schedule is as follows:
Cars - 8 yrs. Small dumps - 10 yrs.
Aerials - 8 yrs. Special-purpose trucks - 10 yrs.
Pickups/vans - 7 to 9 yrs. Tractors - 12 yrs.
Sweepers - 10 to 12 yrs. Leaf machines - 15 yrs.
Trailers - 8 yrs. Other equipment - 6 to 15 yrs.,
Large dumps - 11 to 13 yrs. depending on usage
This replacement schedule is used as a guide and starting point
for determining when to replace a vehicle. other considerations
are also explored before staff recommends replacement of the
vehicle. Some of these considerations are as follows:
Mileage and/or hours
Years of service
Cost of maintenance
Usage
Hours of maintenance
Short-term usage by
another department
(to replace a vehicle
in worse condition) *
Major repairs needed
Minor repairs needed
Budget. considerations; the amount of
monies available for replacement
vehicles
Needs of other departments
* There have been many occasions in the pas-_ when, rather than
trading off one of our vehicles at a certain time, another de-
partment (with a vehicle in worse condition) has used our vehi-
cle for an additional period of time.
As another means to improving on our method of determining when
to replace a vehicle, we have investigated the availability of a
forecasting software package, but to date have found none. we
have been told that there are too many variables that make it
impossible to project.
As we continue to track our vehicles' maintenance records on the
computer, we also continue to develop our data base of vehicle
history. This data base will become a major tool in helping
design specifications of major components and, in the near fu-
ture, to help with justification to replace or continue service
of the vehicle.
Public Works staff vehicles are as follows:
2711, 1993 Chevrolet Caprice, Director Public Works
2713, 1987 Chevrolet Caprice, Admimistrat'-ve Aide and Solid
Waste Coordinator
2745, 1989 Ford Bronco, Deputy Director Public Works
2758, 1988 Chevrolet Cavalier Wagon, Engineer/Draftsman
Herbert L, Weeks
/td
MAINT—PR.GRM/FILES/EQUIP
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM TM My UIA
TO: File
FROM: Equipment/Maintenance Superintendent
DATE: June 22, 1993
SUBJECT: State of Illinois vehicle Replacement
I talked with Jack Ryder of the State of Illinois St. Charles
Yard Division I maintenance facility. I asked him what criteria
they used to replace vehicles. He stated that there are many
areas they look at to replace vehicles. Some of these areas are
as follows:
Mileage
Years of service
Cost of Maintenance
Budget Considerations - the amount of monies available
for replacement vehicles
Department ratings of each vehicle - best to the worst
Mr. Ryder also stated that, to evenly distribute the mileage of
the larger trucks, they have trucks parked at any given time,
and each month they rotate the trucks.
\ �—
JG/td Jim �rher
VEHREP-I.DOT/FILES/EQUIP
PARTIAL LISTING OF VARIABLES IMPACTING LIFE CYCLE DETERMINATION
Maintenance
Oporating expenses (fuol,'add oil, fluids)
Downtime
Depreciation (Amortization)
Utilization efficiencies
Parts Intrentory
Purt.b avails billLy
Availability of capital funds
Alternate use of capital funds
Shop overhead
Shop manning
Gosmet,ic appearance
Technological improvements in ney equipment
Driver/operator satisfaction
Driver/operator productivity
Replacement vehicle/equipment costs
Resale/trade-in value
Future major maintenance expenses
Future general increase in maintenance expenses
Projected maintenance/fuel expenses for repLacemant vehicle
Pool -it" t>rand fax transmittal mama 7n�a OP.
Ftom
h.. V4
YAW W
2
VILLAGE OF MOUNT PROSPECT
ILLINOIS 0
INTEROFFICE MEMORANDUM
TO: Village Manager Michael E. Janonis
FROM: Captain Steven DumovA
DATE: June 23, 1993
SUBJECT: FIRE DEPARTMENT VEHICLE RECOMMENDATIONS
Upon your request we have undertaken a study of the future of our staff
vehicles. As directed, we looked into several factors that impact our selection
process.
As a result, we determined that in order to "right -size" our fleet, we would
indeed have to assess the needs of each specific user.
Again, I wish to stress the concept of safety for all future purchases of Fire
Department vehicles. Considering the number of vehicles currently available
with proven safety features, such as: air -bags, automatic seat belts and anti-
lock brakes, the selection process should be restricted to vehicles with these
features.
Attached to this report is a booklet titled: "DRIVER FATALITIES IN
FRONTAL IMPACTS: COMPARISONS BETWEEN CARS WITH AIR BAGS
AND MANUAL BELTS", by the Insurance Institute for Highway Safety.
There are also several articles attached regarding anti-lock brakes and seat
belts. The information supports the benefit of using automatic seat belts and
choosing vehicles with air bags and anti-lock brakes. This information was
provided to us by the National Safety Council.
In the Insurance Institute for Highway Safety (IIHS) Report, the National
Highway Transportation Safety Administration (NHTSA) estimates a
reduction of 20-40% in fatalities with air bags alone, and up to 55% with air
bags and automatic lap/shoulder belts. Large cars proved even more effective
than mid-size or compact cars with air bags. It is reasonable to assume that if
fatalities can be significantly reduced by the use of air bags, injuries would be
reduced even further and this directly reflects on our insurance.
The attached article: "These Are The Brakes", anti-lock brakes are rated as a
top-ranked safety feature in cars and trucks. They rate as high as air bags and
seat belts. ABS (Anti-lock Brake System) is a system that is on all the time and
is applied as needed. It provides significantly improved control when
emergency stopping on wet or icy pavement, increasing the ability to avoid
accidents.
The combination of safety systems is proven to reduce accidents and injuries
in automobiles. The attached report and articles support these claims.
Our fleet currently consists of eight cars, two command vehicles, and one
repair/service truck. I would like to point out that it has been the practice of
the Fire Department to pass down and extend the useful life of ' vehicles from
other departments who no longer have a need for the vehicles. (See Table 1)
We have done this successfully with some cars, pick-up trucks, utility vans
and in a somewhat different application with our ambulances.
It is our recommendation that we plan our purchases as outlined below:
STAFF CARS: Mid-sized, 4 -dr. sedans. These vehicles should have
all currently available safety features, five passenger
capacity, heavy duty police package option and
similarly equipped to our previously purchased
vehicles.
INSPECTION VEHICLE: A variety of needs have to be met. Inspectors use
their vehicles for several functions in addition to
inspections. These range frcm public education to
investigations and light transportation of fire
department equipment. It is not inconceivable to
request a mid-sized station wagon for inspectors or
a mini -van for public education (see vehicle
memos attached).
COMMAND VEHICLE: As discussed in budget meetings for the current
fiscal year, a new Command Vehicle was
recommended. The Command Vehicle is a special
use emergency vehicle. It is used by the Shift
Commander as a field incident command center.
The vehicle must be large enough to carry up to
two persons and an assortment of command items
and files. In addition, it has to have a tactical work
center that is protected from the elements.
REPAIR TRUCK: This vehicle is used by the vehicle maintenance
division. With three fire stations, it is not always
possible to bring apparatus to the maintenance
station for service or repair and from time to time
vehicles break down on the road. Quite often the
mechanics are called upon to make field repairs or
travel some distance to pick up large truck and auto
parts. Our practice of using a pick-up truck for
vehicle maintenance has worked well for us over
the years.
The current repair/service vehicle is a 1979 pick-up
truck that was acquired from the Public Works
Forestry Department.
In the course of our research, we have attempted to determine the cost of
maintaining and operating fleet vehicles similar to our use. We contacted
Hertz and Avis, along with several leasing companies. None of them were
able to supply this data because most fleet operators do not keep vehicles past
the warranty or 50,000 miles.
In conclusion, our position is that any vehicle that is selected by this
department should certainly be cost effective and right -sized for the user.
However, safety is, and always will be very important to us and all our
personnel.
cc: Chief Cavello
D/C Ulreich
D/C Jackson
file
Attachments
I ra *0 1it
500-1992 CHEVROLET CAPRICE - CHIEF CAVELLO
Purchased new. Vehicle equipped with air bag and anti-lock
brakes. 500 has been in Fire Department service I year.
LLA�_�A JV�IENT ,12,269
505-1991 CHEVROLET CAPRICE - DEPUTY CHIEF JACKSON
Purchased new. Vehicle equipped with air bag and anti-lock
brakes. 505 has been in Fire Department service 2 years.
LEASE PAYMENT 52,073
501-1989 CHEVROLET CAPRICE - DEPUTY CHIEF ULREICH
Purchased new. 501 has been in Fire Department service 4 years.
LEASE PAYMENT 52,028
504-1989 CHEVROLET CAPRICE - CAPTAIN DUMOVICH
Purchased new. 504 has been in Fire Department service 4 years.
LEASE PAYMENT52,1�7
507-1989 CHEVROLET CAPRICE - INSPECTOR KUEKING
Recycled police unit. 507 has been in Fire Department service 2
years.
LEA-$ k A
_YMENT ------ 53,963
508-1989 CHEVROLET CAPRICE - 114SPECTOR/PUBLIC EDUCATION
OFFICER HART
Recycled police unit. 508 has been in Fire Department service 2
years.
LEASE PAYMENT slim
502-1987 CHEVROLET CAPRICE - FIRE PROTECTION ENGINEER
WILKIE ESCONDO
Recycled police unit. 502 has been in Fire Department service 4
years.
LEAU PAYMF_N_TS3,9j6
503-1987 CHEVROLET CAPRICE - FIREFIGHTER/ INSPECTOR IPSEN
Recycled police unit. 503 has been in Fire Department service 3
years.
LEASE PAYMENT
$4,084
509-1987 CHEVROLET SUBURBAN - FIRE DEPARTMENT SHIFT
COMMANDER
Purchased new. 509 has been in Fire Depa-tment service 6 years.
LEASE PAYMENT $2,019
506-1979 CHEVROLET SUBURBAN -RESERVE FIRE DEPARTMENT
SHIFT COMMANDER
Purchased new. 506 has been in Fire Department service 14 years.
LEASE PAYMENT 51
548-1979 CHEVROLET 3/4 TON PICK-UP -MECHANICS SERVICE UNIT
Recycled Public Works forestry truck. 548 has been in Fire
Department service 4 years.
LEASE PAYMENT S1 , 790
5
Village of Mount Prospect
Mount Prospect, Illinois 2
INTEROFFICE MEMORANDUM
TO: Michael Janonis, Village Manager
FROM: Chuck Bencic, Inspection Services Director
DATE: June 16, 1993
RE: POOL CAR USE
Following is the list of pool cars and their use by the Inspection
Services Department.
A) Building Division and Health Division
1) #301 - 1989 Cavalier - Bob Roels
Normal Road Driving
2) #302 - 1985 Cavalier Les Hanneman
Mostly normal road driving plus some construction
sites.
NOTE: This vehicle is being replaced with a
1993 Cavalier.
3) #303 - 1985 Cavalier - Bill Amundsen
Mostly normal road driving plus some construction
sites.
NOTE: This vehicle is being sold at the auction
and has been replaced by a 1966 Celebrity.
4) #307 - 1990 Cavalier - Mike Frontzak
Mostly normal road driving plus some construction
sites.
5) #310 - 1988 Cavalier - Frank Krupa
Normal road driving.
TO: Michael Janonis, Village Manager
FROM: Chuck Bencic, Inspection Services Director
DATE: June 16, 1993
RE: POOL CAR USE
Page 2
6) #313 - 1991 Cavalier - Chuck Bencic/Dan Jakes
Normal road driving - very seldom construction
sites.
This vehicle is also used on occasion by the
Planning Department, Engineering and by the Manager's
Office.
B) Engineering Division
1) #306 - 1986 Cavalier - Greg Graham
Normal road driving and construction sites.
2) #308 - 1990 Cavalier - Fred Tennyson/Chris van Dornick
Normal road driving.
3) #309 - 1992 Cavalier - Jeff Wulbecker
Normal road driving.
4) #312 - 1988 Cavalier - Rod Erb
Normal road driving and construction sites.
C) other Departments
1) #304 1986 Cavalier - Planning
Normal road driving.
2) #305 1982 Dodge Van - Cable
3) #311 1968 GMC Van - Hunan Services
Cars 309 and 313 are also used by Building and
Engineering Inspectors when their cars are in for
repair.
TO: Michael Janonis, Village Manager
FROM: Chuck Bencic, Inspection Services Director
DATE- June 16, 1993
RE: POOL CAR USE
Page 2
All pool cars are used when necessary by police cadets and ESDA personnel
for traffic control.
All pool cars are kept outside and are subject to weather conditions
year round. The most common complaint from inspectors is the amount
of time it takes to scrape ice off windows and frozen locks in the
winter. The Cavalier wagon appears to be "right sized" for the
inspectors although several inspectors have indicated they would prefer
a Blazer type vehicle for access to construction sites and for easier
access to vehicle. For inspectors, the ease of access is important
because of the number of times they must enter and exit the vehicle
each day.
Chuck Bencic
CB: rm
cc: File
VILLAGE OF MOUNT PROSPECT
FINANCE DEPARTMENT
TAU
INTEROFFICE MEMORANDUM
TO: Michael E. Janonis, Village Manager
FROM: David C. Jepson, Finance Director;t
DATE: June 21, 1993
SUBJECT: Motor Equipment Pool Fund
As of May 1, 1990, the Village established the Motor Equipment Pool Fund (MEPF) to finance the
acquisition of Village vehicles. The MEPF is an Internal Service Fund and works in the following manner:
1. The depreciated value of all motor equipment was transferred from the General Fixed Asset
Account Group to the MEPF as of May 1, 1990.
s
2. A lease rate has been established for each vehicle and is charged as an operating expense
to each department.
3. The MEPF receives the lease payments, the proceeds from the sale of vehicles, and
investment income and holds these funds until needed to purchase replacement vehicles.
4. Motor vehicle equipment replacements are budgeted and purchased from the MEPF.
The primary reasons for setting up the MEPF were to eliminate the fluctuations in departmental vehicle
replacement needs from one year to the next and to be able to accumulate funds to meet the replacement
schedules. Wide swings from year-to-year made it difficult to compare budget amounts from one year to
the next and previous budgeting practices did not provide for accumulating funds in a department to meet
future replacement needs.
Other advantages of this type of financing system are: 1) Each department is charged an amount based
upon the actual vehicles being used and not on the amount expended when a vehicle is replaced: 2) Funds
are being set aside on a current basis to be available when a vehicle is replaced in the future; and 3) The
replacement of a vehicle becomes more of a business decision rather than strictly a function of the funds
available in a specific budget year.
The major difficulty in implementing a system like this is that the MEPF was established with the
depreciated value (remaining life) of existing equipment and replacement funds may not always be available
in the early years of the program. Accordingly, additional financing may be necessary from other sources
until the fund is fully established.
Michael E. Janonis
June 21, 1993
Motor Equipment Pool Fund - Page 2
The principle of this type of financing system is that the department is charged a lease payment which
would then be accumulated and be available to finance a replacement vehicle at the end of the useful life
of the vehicle. To arrive at a lease rate that would provide the necessary funds on the expected
replacement date, we have used the straight-line depreciation rate increased by a 5% factor compounded
annually. For example, an 8 cubic yard dump truck purchased in 1987 for $40,361 would produce the
following funds:
Cost (1987) $30,361
Salvage Value 1.00
Balance $39,361
Annual Depreciation:
10 Year Life $ 3,936
Estimated Replacement Cost
(1997)
Lease Rate
$165,000
Human Services
Year 1 $3,936
Year
6
$ 5,023
Year 2 4,133
Year
7
5,275
Year 3 4,330
Year
8
5,538
Year 4 4,556
Year
9
5,815
Year 5 4,784
Year
10
6,10
Total Lease Payments
Ic
$49,505
Interest @ 6.0%
18,000
Sale Proceeds
1.000
Funds available
68 505
The above method charges a lease rate that recognizes a reasonable nflation factor and which should
provide the necessary funds for replacement when the useful life is over. I should point out that if the
equipment in the above example would be retained for 11 or 12 years, the funds generated would
eventually provide for some new equipment as well as the replacement equipment.
The Village currently has 191 pieces of equipment that are included in the Motor Equipment Pool Fund.
Based upon a lease charge calculated by the method described above, the following departmental charges
are included in the 1993/94 budget:
Police
$165,000
Human Services
$ 1,750
Fire
160,000
Streets
225,000
Inspection Services
17,000
Water
142,500
Planning
1,600
Parking
11.000
Total
In addition, it is expected that sales of vehicles will provide $35,000 in 93/94 and investment income of
$45,000 will be earned for total revenues in 93/94 of $803,850.
Michael E. Janonis
June 21, 1993
Motor Equipment Pool Fund - Page 3
Over the last three fiscal years, the MEPF has accumulated working capital of $587,507 and is expected
to realize $22,740 in 93/94, for a total of about $610,300.
The following schedule from the 93/94 budget shows the expected replacements for each department for
the next five years:
From the above schedule, it appears that the 94/95 budget will be "tight" and outside financing may be
needed for 95/96. However, the program has leveled out budget amounts and has started building up
replacement funds. Within seven or eight years, the MEPF should be established to the point where it
should be able to finance all current acquisitions.
DCJ/sm
Police
Fire
Public Works
Year
Departmentx�e
p�7e
AgML t
To
93/94
$242,610
$ 46,500
$ 492,000
$ 781,110
94/95
28,000
525,200
588,000
1,141,200
95/96
294,000
527,100
718,000
1,539,100
96/97
30,870
120,900
504,000
655,770
97/98
307,930
30,000
486,000
823,930
From the above schedule, it appears that the 94/95 budget will be "tight" and outside financing may be
needed for 95/96. However, the program has leveled out budget amounts and has started building up
replacement funds. Within seven or eight years, the MEPF should be established to the point where it
should be able to finance all current acquisitions.
DCJ/sm
VILLAGE CLERK'S OFFICE
MAYOR
GERALD L FARLEY ALL
TRUSTEES 4*
GEORGE A. CLOWES
TIMOTHY J. CORCORAN
RICHARD N. HENDRICKS
PAUL WM. HOEFERT
MICHAELE W, SKOWRON Village of Mount Prospect
IRVANA K. WILKS
VILLAGE MAX"XR
MICHAEL E. JANONIS 100 South Emerson Street Mount Prospect. Illinois 60056
VILLAGE CLERK
CAROL A. FIELDS
NOTICE OF CANCELLATION Phone: 708 / 392-6000
Fax: 708 / 392-6022
TDD: 708 / 392-6064
NOTICE IS HEREBY GIVEN THAT the regular Committee of the Whole
meeting of the Mayor and Board of Trustees of the Village of
Mount Prospect for Tuesday, June 22, 1993 (4th Tuesday) has been
cancelled.
Notice is also given that the Mayor and Board of Trustees of the
Village of Mount Prospect will meet as a Committee of the Whole
on Tuesday, June 29, 1993 (the 5th Tuesday of the month). An
agenda for this meeting will be issued prior to the meeting date.
Carol A. Fields
Village Clerk
Dated this 17th day of June, 1993.
MINUTES
COPPER WITH COUNCIL
Saturday, June 12, 1993
10:00 a.m.
Trustees Room, Village Hall
Trustee Corcoran convened the monthly Coffee With Council meeting
at 10:00 a.m.
Those present were: Trustees George A. Clowes, Timothy J.
Corcoran, Richard N. Hendricks, Paul W. Hoefert and Michaele W.
Skowron, Village Manager Michael E. Janonis and Police Chief Ronald
Pavlock.
Residents in attendance were: Ms. Elaine Costello, Mr. David
Schein, Ms. Patti Walpole and Colonel Ralph Arthur.
Ms. Costello expressed a concern about the graffiti on the sides
of the buildings at 1050 to 1130 Wheeling Road, and requested that
a plan for faster removal be looked into by the Village. A
discussion among the Trustees ensued and the resident was advised
of the normal enforcement procedures which include a courtesy call
for voluntary removal followed by a citation by the Village if
removal is not completed within 10 days. The Trustees did discuss
the possibility of looking at a program whereby the Village would
remove the graffiti and the cost would be assessed on the homeowner
or property owner. It was pointed out to Ms. Costello and the
Trustees by Chief Pavlock that for the most part property owners
remove the graffiti as soon as possible after the criminal damage
takes place.
Ms. Costello also suggested that we involve the elementary schools
in our recycling program because she has noticed that the school
dumpster is overflowing with recycling materials mixed in with
garbage. This information will be passed on to Public Works for
their review.
Colonel Arthur expressed a concern about petitioners who were
attempting to obtain signatures in his neighborhood for a project
far south of his area.
This led to a general discussion by the Trustees and the Village
Manager about condo association maintenance agreements and how they
apply to various maintenance codes, etc.
There was also a general discussion about the future of recycling
and the cost effectiveness of various programs.
The meeting was adjourned at 11:50 a.m.
Rectfu itted
Ro a
(?Mld dWP a v oak
Chief of Police
AGEND
SIGN REVIEW BOARD
Monday, June 21, 1993
Trustees' Room, 2nd Floor, Village Hall
100 South Emerson Street
7:30 P. M.
Phone: 708 / 392-6000
Fax: 708 / 392-6022
TDD: 708 / 392-6064
Petitioner seeks special use equity option (Section 7.330.D) in order to place a wall sign on
an area which permits a maximum wall sign area of 131.5 square feet. The proposed wall
sign is 150 square feet in area. Excess side wall area is proposed to be traded off for this
request.
SIGN -7-93, TeEa Fredlani. (Spot--N-Qj). $00 Nollh Riysr Rgad
Petitioner requests a special use equity option (Sec. 7.330.D) in order to modify approval
granted under SIGN -4-91 by adding a two line reader board (containing 10.4 sq. ft.) to the
existing freestanding sip (48.4 sq. ft.).
5IGN-8-9,3. 51, John LEpiNgopalChurch, ZOO, N -rth Main Street
0
Petitioner requests a special use equity option (Section 7.330.D) in order to increase the
number of lines of changeable copy from two (2) to three (3) and the area of changeable
copy from 50% to 60% of the total sign area.
SIGN -2-9-3, -Pgr-rjrio ftrcay
.. -Q..(Taqueria Morelos Restagrant), 1449 N, River Rd,
Petitioner requests a special use equity option in order to install a 12 foot high freestanding
sign with a sideyard setback of 15 feet instead of the required 60 feet and a front yard
setback of zero feet instead of the required 5 feet. Available wall sign area and
approximate 20 sq. ft. of freestanding sign area are being traded in exchange for the
freestanding and setback modification.
MAYOR
L FARLEY
GERALD
TRUSTEES
GEORGE A. CLOWES
TIMOTHY J. CORCORAN
RICHARD N, HENDRICKS
PAUL WM HOFFERT
Village of Mount Prospect
MICHAELEW SKOWRON
IRVANA K. WILKS
VILLAGEMANAGER
100 South Emerson Street Mount Prospect, Illinois 60056
MICHAEL E, JANONIS
VILLAGE CLERK
CAROL A. FIELDS
AGEND
SIGN REVIEW BOARD
Monday, June 21, 1993
Trustees' Room, 2nd Floor, Village Hall
100 South Emerson Street
7:30 P. M.
Phone: 708 / 392-6000
Fax: 708 / 392-6022
TDD: 708 / 392-6064
Petitioner seeks special use equity option (Section 7.330.D) in order to place a wall sign on
an area which permits a maximum wall sign area of 131.5 square feet. The proposed wall
sign is 150 square feet in area. Excess side wall area is proposed to be traded off for this
request.
SIGN -7-93, TeEa Fredlani. (Spot--N-Qj). $00 Nollh Riysr Rgad
Petitioner requests a special use equity option (Sec. 7.330.D) in order to modify approval
granted under SIGN -4-91 by adding a two line reader board (containing 10.4 sq. ft.) to the
existing freestanding sip (48.4 sq. ft.).
5IGN-8-9,3. 51, John LEpiNgopalChurch, ZOO, N -rth Main Street
0
Petitioner requests a special use equity option (Section 7.330.D) in order to increase the
number of lines of changeable copy from two (2) to three (3) and the area of changeable
copy from 50% to 60% of the total sign area.
SIGN -2-9-3, -Pgr-rjrio ftrcay
.. -Q..(Taqueria Morelos Restagrant), 1449 N, River Rd,
Petitioner requests a special use equity option in order to install a 12 foot high freestanding
sign with a sideyard setback of 15 feet instead of the required 60 feet and a front yard
setback of zero feet instead of the required 5 feet. Available wall sign area and
approximate 20 sq. ft. of freestanding sign area are being traded in exchange for the
freestanding and setback modification.
I. CALL TO ORDER
Ii. ROLL CALL
III. APPROVAL OF MINUTES
IV. OLD BUSINESS
A. Downtown Redevelopment - Update on Project Status:
1. Overview of Pine/Wille Redevelopment Plan
2. Discussion of Revised Site Plan - Broadacre Management
3. Future Steps in Approval Process
V. ADJOURNMENT
MAYOR
GERALD L. FARLEY
TRUSTEES
GEORGE A CLOWES
TIMOTHY J CORCORAN
RICHARD N HENDRICKS
PAUL WM, HOEFERT
Village of Mount Prospect
MICHAELE W SKOMIRON
IRVANAK , WILKS
VILLAGE MANAGER
100 South Emerson Street Mount Prospect, Illinois 60056
MICHAEL E JANONIS
VILLAGE CLERK
CAROL A FIELDS
Phone: 708 / 392-6000
Fax: 708 / 392-6022
TOO: 708 / 392-6064
AGENDA
BUSINESS DISTRICT DEVELOPMENT AND
REDEVELOPMENT COMMISSION
Regular Meeting
Wednesday, June 23, 1993
Village Hall
100 South Emerson Street
7:30 P.M.
I. CALL TO ORDER
Ii. ROLL CALL
III. APPROVAL OF MINUTES
IV. OLD BUSINESS
A. Downtown Redevelopment - Update on Project Status:
1. Overview of Pine/Wille Redevelopment Plan
2. Discussion of Revised Site Plan - Broadacre Management
3. Future Steps in Approval Process
V. ADJOURNMENT
MAYOR
GERALD L. FARLEY
TRUSTEES
GEORGE A. CLOWES
TIMOTHY J CORCORAN
RICHARD N. HENDRICKS
PAUL WM. HOEFERT
MICHAELE W, SKOWRON
IRVANA K WILKS
VILLAGE MANAGER
MICHAEL E. JANONIS
VILLAGE CLERK
CAROL A. FIELDS
Village of Mount Prospect
100 South Emerson Street Mount Prospect, Illinois 60056
AGENDA
ECONOMIC DEVELOPMENT COMMISSION
Thursday. June 24, 1993
Trappani Construction Company
1800 East Northwest Highway
Arlington Heights, Illinois
8:00 A.M.
Ii. ROLL CALL
III. APPROVAL OF MINUTES
IV. NEW BUSINESS
Phone: 708 / 392-6000
Fax: 708 / 392-6022
TOO: 708 / 392-6064
A. Development Rc)dew Process - Michael JanonisVillage Manager
B. Bu5ing
,ss Vii lalipa - Jim Ebbinghaus
D. Committee Rep - Action Plan, Demographics
V. ADJOURNMENT
NOTE: JUST WEST OF LAUTERBURG & OEHLER FUNERAL HOME.
FINANCE COMMISSION
The Finance Commission meeting scheduled for
June 24, 1993 has been rescheduled for July 8,
1991
Phone: 708 / 392-6000
Fax: 708 / 392-6022
TOO: 708 / 392-6064
The petitioners are seeking variations to Section 14.1102.13.1 to allow interior side yards of
T-10" on the west and 6" on the east in order to construct handicap ramps onto a deck.
Upon completion of the public hearing, Village Board action will be required for this case
at their meeting of July 6, 1993.
ZBA41-V-93, Lester A. and Laurel R. Fleming. 105 South Wa-Pella
The petitioners are seeking a variation to Section 14.102.B.2 to allow an interior sideyard
setback of 2 feet instead of the minimum required 5 feet in order to construct a detached
garage.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
ZBA42-V.93. Timothy J, O'Brien. 200 South Edward StrMt
The petitioner is seeking a variation to Section 21.601.A to allow a 6 foot fence along the
rear building line, exterior sideyard and rear yard instead of the maximum allowed 5 foot.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
ZBA-.4.3.-V-93, nrman L Tay-1Qr, 500 South Emerson St met
The petitioner is seeking a variation to Section 14.3016 to allow a driveway with a width of
17 feet instead of the maximum 15 feet.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
MAYOR
GERALD L PARLEY
TRUSTEES
GEORGE A CLOWES
n MOTHY J CORCORAN
RICHARD N HENDRICKS
PAUL WM HOFFERT
Village of Mount Prospect
MICHAELE W SKOWRON
iRVANA K WILKS
VILLAGE MANAGER
100 South Emerson Street Mount Prospect, Illinois 60056
MICHAEL E JANONIs
VILLAGE CLEAR
CAROL A FIELDS
AGENDA
ZONING BOARD OF APPEALS
Regular Meeting
Thursday, June 24, 1993
7:30 P.M.
Senior Citizen Center
50 South Emerson Street
Phone: 708 / 392-6000
Fax: 708 / 392-6022
TOO: 708 / 392-6064
The petitioners are seeking variations to Section 14.1102.13.1 to allow interior side yards of
T-10" on the west and 6" on the east in order to construct handicap ramps onto a deck.
Upon completion of the public hearing, Village Board action will be required for this case
at their meeting of July 6, 1993.
ZBA41-V-93, Lester A. and Laurel R. Fleming. 105 South Wa-Pella
The petitioners are seeking a variation to Section 14.102.B.2 to allow an interior sideyard
setback of 2 feet instead of the minimum required 5 feet in order to construct a detached
garage.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
ZBA42-V.93. Timothy J, O'Brien. 200 South Edward StrMt
The petitioner is seeking a variation to Section 21.601.A to allow a 6 foot fence along the
rear building line, exterior sideyard and rear yard instead of the maximum allowed 5 foot.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
ZBA-.4.3.-V-93, nrman L Tay-1Qr, 500 South Emerson St met
The petitioner is seeking a variation to Section 14.3016 to allow a driveway with a width of
17 feet instead of the maximum 15 feet.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
Zoning Board of Appeals Agenda
Page 2
ZBA44-V-93, Joseph C. Garelli, 628 li •1Link
The petitioner is seeking a variation to Section 14.1102 to allow a front yard setback of 20
feet instead of the minimum required 30 feet in order to allow an existing porch to remain;
also the petitioner is requesting a variation to Section 14.115.A to allow a second driveway
to be added to Forest Avenue.
Upon completion of the public hearing, Village Board action will be required for this case
at their meeting of July 6, 1993.
M-4 wZ-93, ZBA!46"3. Mariusz & Margaret Hauer 1022 Linneman
The petitioner is requesting the following in order to complete a two -lot subdivision:
1. Rezoning from R -X, Single Family to R-1 Single Family as allowed in Article VIII.
2. Variations to allow minimum lot widths of 63.23 feet instead of the current minimum
of 65 feet as required in Section 14.1101.D.1.
Upon completion of the public hearing, Village Board action will be required for this case
at their meeting of July 6, 1993.
ZBA-47-V.23, flrjan J. & Deborah L Robgrt,,�,,,qv. 19 &uth Mmmrd Street
The petitioners are seeking the following in order to construct a detached garage, a second
story with room addition and a deck:
1. A variation to Section 14.1103 to allow a Floor Area Ratio of .39 instead of the
maximum allowed .35.
2. A variation to Section 14.1102 to allow a total lot coverage of 50% instead of the
maximum allowed 45%.
3. A variation to Section 14.102.B.2 to allow a sideyard setback of 3 feet instead of the
minimum required 5 feet for a detached garage.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
ZHA4"-93, La William & Dgana L Risobite, 511 South Alain Street
The petitioner is seeking the following in order to widen the driveway:
1. A variation to Section 14.3016 to allow a driveway width of 18 feet instead of the
maximum allowed 15 feet.
Zoning Board of Appeals Agenda
Page 3
2. A variation to Section 14.1102 to allow a front yard lot coverage of 38% instead of
the maximum allowed 35%.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
ZBA49-V-93, Dan T. Pappas, 1026 Grace Delve
The petitioner is seeking a variation to Section 21.601.A.3 to allow a fence in front of the
rear building line along the exterior sideyard.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
-V-92, I)ave R. HughHughel, 2 4and 6 North
The petitioner is seeking the following in order to construct an attached two -car garage:
1. A variation to Section 14.1402.A to allow a 20 foot front yard setback instead of the
minimum required 30 feet.
2. A variation to Section 14.1402.0 to allow a rear yard setback of 8 feet instead of the
minimum required 25 feet.
Upon completion of the public hearing, Village Board action will be required for this case
at their meeting of July 6, 1993.
ZBA.51.V.93, Steve420 South, PineStreet
The petitioners are seeking a variation to Section 21.601 to allow a fence in front of the rear
building line along an exterior sideyard.
The Zoning Board of Appeals is final in this case. (SEE NOTE)
NOTE: In all cases where the Zoning Board of Appeals is final, a fifteen (15) day
period is provided for anyone wishing to appeal their decision. No permit will
be issued until this period has elapsed.
MINUTES OF THE REGULAR MEETING OF THE
MOUNT PROSPECT ZONING BOARD OF APPEALS
ZBA CASE NO. ZBA-39-A-93,
PETITIONER:
SUBJECT PROPERTY:
PUBLICATION DATE:
REQUEST:
zu:fflflm��' �
Iii
Hearing Date: June 10, 1993
Village of Mount Prospect
N/A
May 25, 1993, (Herald)
To amend in its entirety Chapter 14, Zoning,
of Mount Prospect Municipal Code.
Gilbert Basnik, Chairman
Robert Brettrager
Ronald Cassidy
Lao Floros
Peter Lannon
Elizabeth Luxem
Richard Pratt,
OBJECTORS/INTERESTED PARTIES: 3 Residents
2 Reporters
Chairman Basnik introduced the only agenda item of the evening being a request by the
Village of Mount Prospect to amend Chapter 14, Zoning, in its entirety.
David Clements, Director of Planning, summarized the process that the Zoning Board of
Appeals and staff have undertaken in order to get to this Public Hearing. He indicated that
the 1990 proposed budget included a consultant to complete the Ordinance update. However,
it was taken out due to resource constraints. At this point, staff decided to undertake the
project and in 1991 the process of gathering information and drafting language began. In
February of 1992, staff began holding workshops with the Zoning Board of Appeals in
order to discuss the draft ordinance. The workshops were held on the second Thursday of
the month and continued through October of 1992. In November and December, staff
compiled all of the prepared sections and presented a draft ordinance in January to the Zoning
Board of Appeals and in February, March, and April reviewed the draft with the Zoning Board
of Appeals and Village Board.
Mr. Clements then gave a brief history of the current Zoning Ordinance. He indicated that
some of the Articles date to 1968. He further stated that the current format was designed
in 1979 and has been amended many times to keep the ordinance current, however, it has
created conflicts and inconsistencies. Mr. Clements also stated that the ordinance could be
described as a typical suburban ordinance geared toward a growth community. This type
of ordinance does not address mature communities with redevelopment as it's most common
form of expansion.
ZBA-38-V-93
Page 2
It was then indicated that the goal of the Zoning Board of Appeals and staff was to streamline
the regulations and process. To accomplish thi,; goal, the draft language incorporates a number
of changes to the text and map.
The members then proceeded to discuss the proposed ordinance on a chapter by chapter
basis.
the Village Board shall convene an annual meeting with the Zoning Board of Appeals to
review the effectiveness of this Zoning Ordinance.
Page 6: Item 6 indicates that the Zoning Board of Appeals is final on variations which receive
four concurring votes either for or against. Without four concurring votes, the request will
go before the Village Board for their review and decision.
The members discussed this item. Chairman.. Basnik indicated that he has previously stated-
his
tatedhis view on this item as being the Village Board should have final authority for variations.
However, he stated that perhaps a variation could be Final with. the Zoning Board of Appeals
with a unanimous vote.
T -9: There are new standards for map amendments and text amendments. Currently
there is one set of standards which are used for both.
Pgae 11: The term Conditional Use is introduced. This term replaces Special Use Permits.
The term change is requested as it better °reflects what the item is and to indicate that
reasonable conditions can be applied.
Pagg 13: Item 10, indicates new standards for resubmitting a request after a denial.
The general provisions section now incorporates the fence regulations which was previously
located in the Building Code. There is a change in the exterior side setback to 10 ft, from
the current 1 foot.
Paize 20: Satellite antennas are proposed to be accessory uses rather than special uses with
the same standards being used.
Pagg 23; Introduces new standards for 50 foot lots. A 3 foot setback for interior sideyards
for accessory structures is proposed. This will eliminate many variations for garages in older
areas of the Village.
Page 4 Contains the swimming pool standards from the Building Code.
Page 3Begins the revised Planned Unit Development (PUTT) Section.' This section has
been rewritten in its entirety to better reflect steps needed to goo through. New requirements
include landscaping plans and engineering plans,
ZBA-38-V-93
Page 3
Ron Cassidy indicated his concerns with a minimum lot requirement of 30,000 square feet
instead of the current 60,000 square foot requirement. Mr. Clements indicated that the
proposed ordinance sets no minimum lot size. Mr. Cassidy suggested that this would create
over -building on small lots.
Mr. Clements indicated that many communities have a minimum lot size of 60,000 sq. ft. in
their PUD Ordinance, however, this may not reflect Mount Prospect. He further indicated
that redevelopment can occur on less than 1-1/2 acres. He gave examples of zero lot line
homes or creative setbacks. He stated that there were protections to over -development
throughout the ordinance. He indicated that the standards in the underlying zoning district
still apply, and that if greater than a 10% bonus density were requested, a rezoning would
have to be requested.
The members discussed the revised section. Gil Basnik questioned if the density would
increase in a typical PUD. Mr. Floros, suggested it would most likely increase. Mr. Clements
stated that it could but would not automatically do so. Mr. Basnik questioned if a PUD was
feasible on small lots and stated that he does not want to reward small lot development.
Mr. Clements indicated that a PUD on small lots ensures review by the Zoning Board of
Appeals and Village Board. Mr. Clements indicated that without the PUD, a good review
tool would be lost at staff level.
Mr. Cassidy discussed the origin of the PUD Ordinance. He stated that it began in the 1970's
with a 4-5 acre minimum. It was then reduced to 60,000 square feet and he stated he has
strong reservations in reducing it further.
Bob Brettrager indicated that he doesn't see any number as important. He feels that the
standards in the underlying district will regulate and any modifications will be requested in
the PUD. He further stated that on small lots, the 10% bonus is mathematically impossible
or very small.
Pete Lannon indicated that the PUD requires a public hearing which will give the Board
a chance to review and the neighbors a notice of possible development. The consensus of
Zoning Board members was to establishnominimum PUD lot size.
Page 43, A and B: This is a new district C-R Conservation Recreation. This replaces the
"G" Golf District and has been expanded to include parks and playgrounds, as well as
municipal facilities and recreational complexes. Mr. Clements indicated that the Park District
has reviewed the prepared language.
Mr. Clements then discussed the Residential Districts., He indicated that attached three -
car garages have been included in the permitted uses.
Mr. Clements indicated that the R -A Single Family District has been reformatted to reflect
the older established area of Mount Prospect which is primarily 50 ft. wide lots. He stated
It 0 toot tot.:
r
BA, -38-V- 3
Page 4 _
rients indicated that he ,
e5' suggested that it is
he is concemed with
be eliminated entirely. 1
sial Apartments. He stat
�r; it would be allowed
Mr. Clements then introduce the "B" Commercial 'Districts, He stated that the B-1 Office
Distrix is likethe current B- ; District. [fie stated that the transitional setback is
included in all the commercial districts.
Page 72: Begins the Neighborhood Shopping District. Mr, Clements indicated that this is
an area for basic needs and compared it to the Brentwood Shopping Center.
ZBA-38-V-93
Page 5
Page 75: Begins the B-3 Community Shopping District. Mr. Clements indicated that this
is for centers such as Randhurst, Golf Plaza, and Mount Prospect Commons.
Page 81: B4 Corridor Commercial District addresses the automobile oriented uses.
Page 85: This is the new Central Commercial District. The; goal of this district is to recognize
the fully developed commercial area designated as downtown. Mr. Clements indicated that
the proposed area extends along Route 14 to the limits of Mount Prospect. He indicated
that there is a "Core" area as designated an the Comprehensive Plan. He indicated that the
"Core" area allows a higher density and height regulations. He stated that the transitional
setback also is included in this district, however, it is increased as the height of a building
is increased.
Peter Lannon stated his concern with tying the "Core" to the Comprehensive Plan. He stated
that the Zoning Board of Appeals has no control on the Comprehensive Plan and the
boundaries could be changed. He felt it should be tied to the zoning map. The other
members agreed to this suggestion.
Page 87; Starts the O -R Office Research District. The proposed is similar to the current
district which was developed with Lake Center Plaza.
Pate 90: I-1 Limited Industrial is similar to the current Light Industrial. The prohibited
use list has been eliminated as it was in the commercial districts. Mr. Clements indicated
that the performance standards are similar to those used by most municipalities.
Page 9_8: Off -Street Parking and Loading is similar to the existing standards. All ADA
Standards have been added.
Pa eg 101: Discusses driveway widths. The language regulates width by lot coverage rather
than a figure related to garage size. This is proposed to better meet demand and reduce
the number of variations requested.
The Central Area parking regulations on Page 103 and 104 was developed after a great amount
of study and research. Dave Clements indicated that the proposal has been reviewed by the
Business District Development and Redevelopment Commission. The members recommended
the proposal with an increase to 1.5 spaces per unit for two-bedroom multi -family.
The Landscape Ordinance has been incorporated into the ordinance. Mr. Clements indicated
that it was adopted two years ago into the Municipal Code.
This concluded the overview by staff. Mr. Basnik then opened up the discussion to the
audience. No one addressed the Board. Mr. Basnik then opened up discussion to the Board
members.
Peter Lannon questioned the language to be used on Page 8 and 12, "Action by Village Board."
Mr. Clements indicated that on May 4, 1993, the Village Board adopted standards for voting.
ZBA-38-V-93
Page 6
Mr. Clements recommended that the same language be used.
Mr. Lannon recommends that if the Village Board denies a case, then the super majority
would be required. He does not feel that the Zoning Board of Appeals should define what
a super majority is.
Mr. Lannon then discussed the current ordinance Section 14.806.0 which gives residents the
right to petition for amendments to be approved with a 3/4 vote. He suggested that this
language be added to the proposedordinance. The members agreed to this.
Ron Cassidy then brought up the language regarding the Zoning Board being final on
variations. He stated that at previous workshops he and Chairman Basnik have indicated
that they would prefer that 1 or 2 no votes would require Village Board approval.
Mr. Basnik indicated that he feels that the Village Board is the ultimate authority. He
stated that the Village Board must answer to residents and that the Zoning Board of
Appeals is appointed. Mr. Basnik feels that there should be a way for the Village Board
to review decisions made by; the Zoning Board of Appeals .
Ms. Luxem questioned if the Village Board could request a .review of'a case. Mr. Basnik
stated that in a discussion with the Mayor, the, possibility of,providing tapes of the meetings
to the Village Board members was addressed. Mr. Basnik stated that the minutes are not
transcripts,' and only the final result is indicated' and much of the deliberations are not
included.
Mr. Florins indicated that be could support two or more negative votes to require Village
Board review. Messrs. Lannon and Brettrager indicated that they appeals process will be made
easier and don't feel that people will be afraid to file an appeal. Mr. Lannon stated that
the Zoning Board of Appeals would' only be final on variations and that all other requests
would have Village Board review.
Mr. Clements stated that the important thing is that the Zoning Board of Appeals has final
authority with built-in checks and balances.
The members decided to proceed with the draft language wirh the understanding that the
minutes reflect the opinions of the minority.
Mr. Clements then referred to the proposed Ironing map. He indicated that the proposed
map reflects the existing land uses in relation to the new clmsifications.
Peter Lannon questioned the proposals to designate current 13-4 gas stations to B-3 with a
Conditional Use. The Zoning Board had no concerns about designating service stations with
a B-3 Conditional Use, as it provides the Village with more control. However, members
believed all property owners should be advised.
ZBA-38-V-93
Page 7
In summary, the members felt comfortable with the proposed amendments. Mr. Basnik noted
that he supports the ordinance with the exception of the Zoning Board being final for
variations with four concurring votes and noted Mr. Cassidy's feelings being the same.
Mr. Cassidy stated he also agreed that the ordinance was acceptable but noted he was
uncomfortable with the elimination of a minimum lot size on Planned Unit Developments.
Chairman Basnik then asked for a motion on the request, and Mr. Lannon moved that the
Zoning Board of Appeals recommend approval on Case ZBA-39-A-93 to amend in its entirety
Chapter 14, Zoning, with the amendments discussed at this public hearing being added by
staff. The motion was seconded by Bob Brettrager.
Upon Roll Call: AYES: Brettrager, Floros, Luxem, Lannon, Cassidy and Basnik
NAYS: None
The motion was approved by a vote of 6-0.
This recommendation will be forwarded to the Village Board for their consideration.
Respectfully submitted,
7 NA ---
Ray %. FForsythe
Planner
Approved:
& /4 COG
901d— M. Clements, Director R Planning
COMMITTEE OF THE WHOLE
PLEASE NOTE EARLY START TIME
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, June 29. 1993
5OSouth Emerson Street 7:00 P.M.
CALL TO ORDER - ROLL CALL
UL ACCEPTANCE OFMINUTES OF MAY 25,1993
Ui CITIZENS TQBEHEARD
Items yVand Vwere originally scheduled for discussion aithe June 8 Committee wfthe
Whole meeting. Due b»a storm -related power failure, that meeting was cancelled and
the itemewemedeferredb»dhhommewtimg-
Approxmabely GO days ago, the \0Uoge was formally approached by
representatives from SL Emily's Elementary School requesting that the Village
install a stoplight etthe intersection of Central Rood and Horner Lane for the
purpose of assisting with the crossing of school children in the mornings and
afternoons during the school year. Based upon Police Department surveys and
a recent study performed by the Engineering Oivision, e total ofeight (8) children
cross from the south aide of Central Road in order to reach Gi Emily's School.
To the best of our knowledge all but one of those children live in Des Plaines.
The request was based onthe belief that traffic volumes and automobile speeds
made the crossing ofCentral Road asomewhat dangerous proposition. Currently,
the Village provides a Crossing Guard toassist school children inmaking their way
to the School. A study conducted by the Mount Prospect p#|icm Deportment
during calendar year 1992 indicated that there was ajuoUfieb|e safety concern.
The question ofsafety involves not only the school children but also extends tothe
Crossing Guard. The initial Police Department conclusion was that these safety
concerns warranted the discontinuation of a Crossing Guard and implementation
ofalternate modes oftransporting the children to school.
While the safety cf these school children iswithout question a vital oonoenn, it is
also appropriate to |##k at the cost of providing the required measure of safety;
how that cost should be distributed and identify less costly alternatives that would
provide atleast the same level ofsafety asthe proposed stoplight.
The estimated cost oythe stoplight is*12O.O00. Monthly maintenance would run
*100. Even with the stoplight, aCrossing Guard would still berequired tomonitor
Village Board members directed staff to study the situation further and present a
range of options. The information attached hereto will help to facilitate that
discussion. In addition to appropriate Village staff, Sister Danielle, Principal of St.
Emily's School, has been invited to attend along with the City Manager of Des
Plaines Walter Douthwaite.
V. POLICE AND FIRE HEAD QIJART9RS UPDATE
Since June 8, Police and Fire operations have moved to the new building. Staff
is busy settling in and becoming acclimated to the facility. Cut -over to the new
Village phone system was completed on June 22 with fine tuning continuing as
needed.
Presented here for your review and approval is a Change Order in a not -to -exceed
amount of $34,265. The vast majority, of the items address safety concerns. Over
half of the cost is attributable to three areas: The elevator, uninterrupted power
supply (UPS) and an attic smoke and fire detection system. All of the changes are
essential to the efficient long-term maintenance and operation of the building.
Your information package also contains final reconciliation costs associated with
previously approved Change Orders. Final costs were approximately $3,800 less
than the established "not-lo-exceed"amounts. The attached Project Budget recap
continues to show the entire project to be substantially under the original
Referendum estimate.
Appropriate staff will be in attendance to answer your questions.
VI. PHASE III FLOOD CONTROL PROJECT UPDATE
This fiscal year, four major flood control projects were, scheduled for construction:
(1) Des Plaines River Backwater Valves, (2) Prospect, Manor/North Main sanitary,
(3) Hatlen Heights sanitary and (4) Fairview Gardens sanitary. All projects have
been under way since late March.
The Des Plaines River and Fairview Gardens projects have been substantially
completed. It appears that the Fairview Gardens Project will come in under budget
while the Des Plaines River project will be completed at a cost slightly above the
original estimate. A final Change Order on this latter project will be presented to
the Village Board at an upcoming meeting. Design errors on the Hatlen Heights
project have been previously reviewed by the Village Board and staff is currently
working on remedial plans per Board direction.
The Prospect Manor/North Main Project had been progressing smoothly until the
recent discovery of a 1,350 foot section of extremely deteriorated existing
combined sewer pipe in the 400 and 500 blocks of North Emerson Street. This
line currently serves the neighborhood and was not scheduled for replacement or
abandonment as part of the Prospect Manor project. Due to its location relative
to excavation for the new relief line,, serious concern exists that this pipe will
collapse during construction. Regardless, the pipe is in such bad condition that
it would be prudent to replace it now while the streets open. The estimated cost
for said repairs is approximately $115,000 plus engineering fees. Staff is
researching whether the costs will be eligible under the IEPA Loan Program.
The information package contains a detailed description of the problem along with
staff recommendations. Herb Weeks and appropriate staff will be in attendance
to facilitate discussion.
`
VUL DISCUSSION REGARDING POOL CAR FLEET MAINTENANCE
During the 1093-1804 Budged Heahngs, the Board expressed an interest in
reviewing the Village's current Fleet Maintenance and Replacement Program.
Staff has conducted e preliminary review and several hours ofdiscussion have
token place. At this time, my conclusion iathat the Program is adequately sewing
the needs ofthe Village.
However, |feel that discussion atthe Board level will be helpful in creating abette
understanding of the Program including its design, review criteria and subjective
components. The discussion will also allow Board members hmpursue specific
onaae of interest.
Discussion is limited to that portion of the Program covering automobiles; ie,
squads, staff cars and pool osna. Future discussion regarding specialized vehicles
and equipment will bediscussed aapart cfindividual Department reviews. Your
information package should provide a broad overview of the Program and
appropriate staff will beinattendance tofacilitate discussion.
VUi MANAGER'S REPORT
IX. ANY OTHER BUSINESS
X. ADJOURNMENT