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HomeMy WebLinkAboutCOW Meeting Packet 03/23/1993I Minutes COXXITTEE OF THE WHOLE March 9, 1993 Roll Call The meeting was called to order at 7:37 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Mark. Busse, George Clowes, Timothy Corcoran, Leo Floros, Paul Hoefert, and Irvana Wilks. Also present at the meeting were: Village Manager Michael Janonis, Inspection Services Director Chuck Bencic, Economic Development Director Ken 'Fritz, Public 'Forks Director Herb Weeks, Forester Sandy Clark, Assistant Director of Public Works Glen Andler, and Commission Chairman Richard Bachhuber. In addition, four members of the media were in attendance. II Minutes of February 23, 1993 The minutes of February 23, 1993, were accepted and filed with the modifications. Trustee Corcoran made the motion and Trustee Wilks seconded. III Citizens to be Heard No citizens to be heard. IV Elevated Hater storage Tank --Landscape Plan Mr. Weeks gave an overview of the need to take down existing landscaping to paint the elevated water storage tank. The project is scheduled to begin mid to late April and finish late July. The Wittenberg memorial plaque will be refurbished and reinstalled. The plans do not include water due.to liability and cost. There will be provisions made for future additional lighting. Mrs. Clark described the two exhibits for landscaping. The major difference between the two plans is exhibit A has slow growing, long living Maples around the water tank. In about ten years when the tank will need to be repainted these trees will be about twenty feet which allows easy access to the tank. Plan B includes fast growing, short living Cottonwood/Poplars. These trees will be about thirty feet in ten years and will be cut down when tank is repainted. Exhibit A has a more involved planting arrangement than plan B. The cost of Plan A is $21,800. If four or five Maples are added to surround the tank, the cost is $23,635. Plan B cost is $15,000. Letters were mailed to inform neighbors of plans. Staff is recommending Exhibit A and the Village Manager concurs with this recommendation. Mayor 'Farley asked about salvaging any existing growth. Mr. Weeks replied the Scotch Pine are too large to save. Trustee Hoefert asked about additional street lighting. Mr. Weeks said that Evergreen Street needs additional illumination for the office building, and the busy intersection of Maple needs more illumination. Trustee Clowes said he is in favor of using the fastest growing coverage which would be the Cottonwood/Poplar trees. Mr. Weeks pointed out that the planting beds are different in the two plans and the cost to upgrade plan B's beds to plan A"s beds would be $3,500. Mrs. Clark commented on possible negative public reaction to cutting down healthy trees as called for in Plan B. Trustees Corcoran# Floros, Wilks and Hoefert were in favor of plan A. Trustee Busse had no reaction due to his late arrival to meeting. Trustee Hoefert would like to see the lighting plans for the area prior to any installation. Mr. Weeks will bring plans. Consensus on Plan A. -2 - Committee of the Whole Minutes March 9, 1993 V municipal Signage A. Civic Events Signage Mr. Fritz recommended moving the Civic Events sign to the Southeast corner of Northwest Highway and Route 83 on the train station property. This location will give the sign better exposure. The first proposal explores reusing the existing sign. Rainbow Signs proposal is $1,200 and Signs of Distinction proposal is $1,950, however, the existing sigh is in need of extensive repair. With this in mind two more 'proposals were obtained for a new sign. Rainbow Signs preliminary proposal is $6,900 and White Way's preliminary proposal is $6,955. dote that Rainbow Sighs design is less money and more attractive, and White day's design calls for a fifteen foot sign which requires a variance. Staff recommendation is for sign height to be fifteen feet for better visibility and less vandalism. Electric Message Board would be an additional $25,000. Mayor Farley asked about rehabilitating the existing sign. Mr. Fritz explained the existing cabinetry and sign face would need to be completely replaced. Public wogs currently repairs the existing sign annually. The new sign designs have the capability for four civic organizations logos. These organizations could support the new sign. Trustee Noefort asked about the height of the current sign. Mr. Fritz said it is about thirteen feet which is one foot higher than our ordinance allows. The sign was donated by the Lions Club and installed in the early 60.s; has been at three other locations and has been refurbished once. Trust** Zoef*rt asked about the extent of damage. Mr. Weeks':- described damage at the bottom leg supports and at the bottom sheet netal from salt. Mr. Weeks does not have the cost for refurbishing the sign. Trustee Wilks favored the Rainbow Signs design, but would not favor the fifteen font height. She felt that the Village should live within the requirements of the Sign Ordinance. Trustee Floros stated he agreed the height should 'be twelve feet and asked about position and readability of the sign. Mr. Fritz said this is to be, determined. Trustee Russe asked for a comparison of overall size of existing sign and proposed sign.', Mr. Fritz said that they are about the same size, approximately seventy-two square feet. The maximum allowed by code is seventy-five square feet. Trustee Busse feels we should go for the fifteen feet variation to show businesses it can be done. Trustees Corcoran and Clow" support Rainbow Sign and the fifteen foot height. Trustea'Roefert filt.that the Village should stay at the twelve foot height and that it should use the existing sign and get cost to refurbish this sign. Trustee Wilke encouraged the community's civic organizations to sponsor this new sign. mayor Farley supported the fifteen foot: height. He stated there was support for a new sign (Rainbow design) at the new location. The Board also directed staff to go to bid. B. Signage for Police and Fire Headquarters Mr. Fritz reported the exterior illuminated wall signs will be installed over the hose towner and over the exit doors by the fire apparatus bays. He has received two proposals: fourteen inch illuminated reverse channel letters for a cost of $15,800 from White Way and fifteen inch illuminated routed face cabinet for a cost of $15,296 from Nel a n Harkins. In addition, White Way has proposed four additional non illuminated, high reflective signs for directional information at a cost of $5,350,. Village Manager Janonis explained -3 - Committee of the Whole Minutes March 9, 1993 the building allowance of $20,000 was a "plug" budget figure. The prices for the exterior lighting are coming in higher. If less expensive lighting is used it will, defeat the effort to enhance the exterior of the building. The $20,000 would cover the cost of the exterior signage. The interior signage would be less than $10,000. Village Manager Jannis is looking for concurrence on location of exterior signs and will go out to bid for specific signage. Trustee Hoefert prefers the reverse channel lighting and would like to see the pictures. Trustee Silks would like to see MOUNT PROSPECT on the building, and will ,reserve opinion until she sees the pictures. Trustee Closes expressed interest in final design of directional signs. There was general consensus among Board members to pursue the general design concept as presented. Staff will keep Board members advised as design concept is finalized. VI 1993 Construction Beason Projects Village Manager gave an informational overview of the extensive road construction projects planned by the State and the Village. We have contacted the businesses, schools, etc. in the area of construction, held a press conference, and produced maps and brochures for information. Mayor Parley asked if the road resurfacing project timeline could be compressed by delaying removal until the roadway is ready to be resurfaced. Mr. Bencic explained that road construction is done in four distinctive steps. Coordination of these four steps is the time consuming element. Trustee Hoefert complimented Public Works on the brochure format to inform the public. Trusts* Hoefert asked why crews sometimes replace only small one foot sections of curb. Mr. Bencic stated the small curb replacements are due to deteriorated curb joint or beginning work on a curb joint rather than saw -cutting the middle of the curb. Trustee Hoefert asked about the variations on the modified roll curb. Mr. Bencic explained this curb is made free hand which produces variations. Trustee Silks asked how the twenty-four resurfacing projects compare with previous years. Mr. Bencic stated in the past years we have had twenty-two to twenty-four. hast year we completed 5.1 miles and we have six plus miles of resurfacing this year. Trustee Silks asked if the project is contingent on the passage of the 1993-94 budget. Mr. Bencic concurred. Trusts* Silks asked if the same resurfacing crew worked on the entire Village. Mr. Bencic said it depends on the wort load. Sometimes it is advantageous to split the curb and paving contract. VII Cable Television System Discussion Village Manager Janonis said he was looking for direction from the Board on policy issue regarding TCi. TCI has taken an aggressive stance with the Village. Although the Village has a very strong legal and technical stand with the cable company, this stance would commit a great deal of resources which may not be in the best interest of the -4- Committee 4- Committee of the Whole Minutes March 9, 1993 village or the residents. The Franchise modification would include: going from dual cable to single cable which reduces the channels from 120 to 60, a reduction of access channels from thirteen to eight, modest monthly price reduction, a alm ..5 rake for the cable guide, deletion of Lifeline option, deletion of minimum staffing in access studios, converting letter of credit to a bond, and discussion of the legal transfer of ownership to TCI. Benefits to residents include: modest price reduction to resident, however the Village can not regulate is pricing, and residents with cable ready TVs may benefit from single cabletechnology and may no longer need a converter box. Mayor Farley asked about the Lifeline option for communication and health connectiom with residents. Mrs. Pasalic responded that this service did not develop. Mayor Farley asked about the access channels. Mrs. Pasalic stated Mount Prospect is the only channel doing programming. A few schools, churches and the park district have expressed interest. Mayor Farley asked if these groups could share channels. Village Manager *Immais stated a sharing of channels could work in most cases and may Amro " te' more interest. Mayor Parley feels we should convert to the single cable with the caveat that we acquire the same terms as other communities. Trustee Hoefert agrees with Mayor Farley and asked if compressability will bring back some access channels. Mrs. Pasalic said digital compression will probably be implemented in the next two years and will greatly increase the number of channels. Trustee Corcoran gave credit to the Village for TCI's improvements. He supports going to the single cable, and asked about the weather channel. Mrs. Pasalic said to get the weather channel back we would need to give up one access channel. Trustee Wilks would also like to see the weather channel come back and concurs with the need to go to the single cable format. Trustee Cloves agrees it is time to move to the single cable and feels other groups could share access channels.' Trustees Busse and Floros support recommendations to go to single cable format. villager Manager Janonis said it will take about three to four months for residents to, experience the change. ;Mayor Farley stated that staff is authorized to proceed with negotiations with *SCI to secure at least the same favorable terms as other communities when they converted to the single cable format. VIII Managerls Report Budget review will be Saturday Murch 13 and 20 and will be held at the Senior Center Building. This Saturday's Coffee with Council will be held during the budget hearings. IX Any Other Business Trusts* Wilks said we need to formally communicate with the other entities who may .lose their access channels. village Manager Janonis agreed. X adjournment The meeting was adjourned at 9:50 p.m. Respec fully submitted Nanc Mor Human services Administrator Minutes BUDGET WORKSHOP March 13, 1993 I Call to Order The meeting was called to order at 9:15 a.m. by Mayor Gerald L. Farley. Trustees present were George Clowes, Tim Corcoran, Paul Hoefert and Irvana Wilks. Trustees Mark Busse and Leo Floros were absent. Also present were Village Manager Michael E. Janonis, Finance Director David Jepson, Assistant Finance Director Carol Widmer, Inspection Services Director Chuck Bencic, and Environmental Health Coordinator Bob Roels. Additionally, Richard Bachhuber, Michelle Skowron, Angela Volpe and three members of the press were in attendance. H 1993/94 Budget Overview Mayor Farley opened the meeting by stating that the discussion of the proposed budget is a topic of major significance for the Village Board. Village Manager Michael Janonis explained that staff was taking a new approach in presenting the 1993/94 Budget. The goal is to present an overview at the first meeting and to focus on departmental budgets at the next meeting. The overview will direct attention to policy issues that should be addressed and provide insights into the revenue sources expected to finance the proposed budget. Additionally, the format has been structured in such a manner to facilitate discussion rather than as a formal presentation. Mr. Janonis stated that the process actually started Thursday, March 11, 1993, with an opening presentation to the Finance Commission. The Commissioners will submit their recommendations to the Village Board after their next meeting on March 18, 1993. Mr. Janonis added that although groups like the Finance Commission often work in anonymity, their feedback and comments from residents is what makes the process work. Mr. Janonis said that although he had been through previous budget presentations, this was his first as a Village Manager. He then presented some of his thoughts regarding government and the budget process. He stated that government is necessary and that it can be positive. He pointed out that there are some things only government can do for a community, but there are other things that government should not do. At the local level, every action has an impact on residents. He added that it is an awesome responsibility and that it is a new challenge each day. The annual budget is a reflection of community values - its hopes, its desires, its vision for the future. The budget is a very important task because it not only becomes the Village's fiscal plan, but it also becomes an authorization to expend funds. Mount Prospect has been a stable community and this is reflected in increasing property values and a reasonable tax rate. This position is due to the input of the Board and each person who makes up the Village organization. The organization, overall, has done a magnificent job, but we absolutely can do better. The ability to respond to the "big" picture will help to ensure our success or failure in the future. The total budget for 1993/94, excluding the Library, is $46,535,620, up 2.68% from 1992/93. The General Fund portion representing most Village services is up 3.2%. This is consistent with the increase in the consumer price index (CPI) for the last 12 months of about 3.0%. Mr. Jannis stated that a summary of the service areas can be found on pages 2 and 3 of the budget and that these pages summarize the 1993/94 budget picture. Mr. Janonis pointed out that the 1993/94 budget is a "transition" budget. It includes a continuation of the Capital Improvement Programs but there are no new initiatives and little growth. Total staffing is down three positions; however, the Village Manager is recommending that three new police officer positions be added. The three new positions would be funded for 1993/94 from a one- time payment received from the State of Illinois. Mr. Jannis affirmed that the: Village is in a strong financial position and the 1993/94 budget maintains that position. However, he pointed out that the revenue/expenditure imbalance needs to be addressed. Revenues are increasing modestly while fixed costs and mandates have caused expenditures to grow at a fasted, rate. He cited the increase in refuse disposal costs of 6.5 %; medical insurance costs up by some 19%; pension costs up by $.25 million; and increases for workers' comp and other insurance. Mandates have increased costs for recycling, yard waste, JULIE, water testing, EPA and OSHA requirements, ADA, the Family Leave Bill and the Trip Reduction Act. Mr. Janonis concluded by stating that the Governor has recommended the elimination of the Income Tax Surcharge for municipalities and the establishment of tax caps for property taxes. He said that reducing shared revenues, mandating costs for local government and then imposing tax caps is not in the spirit of good government. Finance Director David Jepson stated that the Village expects to finance the 1993/94 budget with revenues of $41,646,155 plus available fund balances of $4,$$9,465. Total revenues, net of bond proceeds, are expected to be up $485,870 or 1.2% higher than 1992/93. The revenue projections assume an improving economic climate and an increase of 5% in water rates, but no new revenue sources are included in the proposed budget. Fund balances are expected to be drawn -down $330,000 in the General Fund, $650,000 in the Water Fund, and some $5.4 million in the Capital Projects Funds. These decreases along with increases in the Pension Funds and Debt Service Funds account for the net reduction of $4,889,465 in fund balances. Mr. Jepson stated that although property tax receipts are expected to increase 7.46%, the increase in the 1993 tax levy is only 5 %. The receipts in the 1993/94 budget are based on receiving 53 % of the 1992 tax levy and 47% of the 1993 levy. Sales taxes are expected to increase 4% and the State Income Tax by 3 %. On the other hand, Licenses, Permits, and Fees are expected to be down 3 %, Investment Income down 2% and Other Revenue down by 19%. The Village is expecting to receive $400,000 in State Income Tax Surcharge funds in the 1993/94 fiscal year from monies collected by the State for the tax imposed prior to June 30, 1993. An extension of the tax for municipalities is not anticipated in the budget. Mr. Jepson said that the draw down of the fund balances was based on the plan presented to the Board during the Mount Prospect 2000 discussions. Although the fund balances would be reduced, the General Fund and the Water Fund would each have balances at the end of the budget year of 2 $2.5 million dollars. He said the balance in Motor Fuel Tax Fund would be about $430,000 and the Capital Projects Funds' balances would be down to about $220,000 in anticipation of the completion of each of the scheduled projects. The balances in the Internal Service Funds, the Debt Service Funds and the Pension Funds are restricted amounts and can only be used for the purpose for which the funds were established. Village Manager Janonis summarized by stating that the 1993/94 transition budget is a result of the Mount Prospect 2000 discussions. Those discussions focused on the revenue/spending imbalance and resulted in some fundamental changes in the Mount Prospect budget process. It was brought out that staff s responsibility is to hold down costs and to maximize service levels. The Board's responsibility is to identify services to be provided and the means of financing those services. As a result of the direction of the Village Board in those discussions, "targets" were established and department directors were given the maximum amount of their respective 1993/94 budgets. The department directors were then asked to submit their budget requests within the established targets. The targets were established using known costs for existing obligations such as medical insurance, vehicle lease payments, bargained salary increases, and other fixed costs. For all non -bargaining group employees 3% was included for salary increases. The preparation of the proposed 1993/94 budget was driven by the direction given in November and December 1992. Mr. Janonis then reviewed the results of the Park Ridge Survey which shows the Village with the lowest cost per capita of the 18 municipalities surveyed. He also stated that the expected property tax rate for 1993 is about 13 % lower than the 1983 rate and the rate has been relatively unchanged for the last five years. He pointed out that the Village receives 10 to 12 % of the total property tax bill and that out of each tax dollar the Village receives, 62.50 goes for police and fire protection, 25.40 for refuse disposal and 12.10 for public improvements. Mr. Janonis concluded by saying that 1993/94 is a transition budget - a watershed year. He expects a number of meetings between the Board and staff and with citizen focus groups to establish a long- term plan for the Village. During the discussion that followed, the Mayor and Trustees agreed that Resident Focus Groups and other forms of resident input were important to the Board. Additionally, it was necessary to review how services are provided and the results of the services provided. Mayor Farley stated that the next budget workshop would be held on Saturday, March 20, 1993 at 9:00 a.m. The meeting adjourned at 12:00. 3 Respectfully submitted, David C. Jepson, Finance Director FINANCE COMMISSION Minutes of the Meeting March 11, 1993 The meeting was called to order at 7:30 p.m. Present were Chairman Richard Bachhuber, Commissioners John Engel, Newt Hallman, James Morrison, Tom Pekras, and Earl Sutter. Also present were Village Manager Michael Janonis, Finance Director David Jepson, Assistant Finance Director Carol Widmer, one resident, and one member of the press. Absent were Commission members Paul Davies, Vince Grochocinski, and Ann Smilanic. The minutes of the February 25, 1993 meeting were accepted as presented. Village Manager Michael Janonis made the first of two scheduled presentations to the Finance Commission on the proposed 1993/94 Village Budget. In his opening remarks, Mr. Janonis stressed the importance of the Finance Commission's role in the budget process. He observed that the members of the Commission are consumers of Village services, and can perhaps be more objective than Staff and the Board itself regarding those services. He commented that the Commission's thoughts and recommendations are highly valued. The manager stated that the budget is both a policy statement and a planning document and therefore it is important to focus on the big picture; namely, programs and service levels. The proposed budget of $46,535,620, exclusive of interfund transfers and the Library, represents a total increase of 2.68% over the 1992/93 budget of $45,321,300. By comparison, 1992 CPI for Chicago was 3%. Within this proposed budget there are a number of significant infrastructure improvements planned including the rehabilitation of the elevated water storage tank, four separate flood control projects, completion of the Police and Fire Building, a community auditorium and on-going roadway repair and reconstruction. The budget reflects a decrease in staffing of three positions: one position in the Manager's Office; one in Inspection Services; and a maintenance position in Public Works. However, Mr. Janonis is proposing the addition of three Police Officers due to increased gang related activity in Mount Prospect. The budget reflects spending reductions of $435,000, almost all of which came out of the General Fund. This proposed budget is considered to be a transitional budget. In describing the budget as transitional Mr. Janonis went on to state that the budget includes a planned reduction of $330,000 in General Fund balance and an interfund transfer of $650,000 from the Water Fund to the General Fund which will be used to close a projected gap between revenues and expenditures. This is a one-time solution which will not be available in the future to address projected deficits; therefore, policy decisions will have to be made in 1993/94 and beyond in order to achieve a permanent solution to the deficit problem. Mr. Janonis directed the Finance Commissions' attention to the Budget Summary section of the Budget. Pages 2 and 3 of that section include proposed Expenditures by Service Area and display actual 1991/92 Expenditures, 1992/93 Budget Amounts, 1992/93 Estimated Amounts, 1993/94 Proposed Expenditures and the per cent change from 1992/93 Budget to 1993/94 Budget. He stated that it is on these pages that the true impact of the budget is found. While individual departments may show an- increase or decrease in spending levels, in total the budget will increase only 2.68 %. Mr. Janonis discussed the impact of unfunded Federal and State mandates on the Village's budget. On the State level, the mandates for recycling, yard waste disposal, and fees to JULIE are costly to the Village. Federal mandates such as the Family Leave Act, Clean Air Act, and the Americans with Disabilities Act also have substantial costs associated with them. Mr. Janonis went on to predict that property tax caps combined with unfunded mandates will lead to jurisdictions trying to shift costs to each other and it would result in a decrease in intergovernmental cooperation. In the informal discussion that followed several Commission members expressed concern over the planned drawdown of General Fund balance to $2.5M. One Commission member asked if there was any evidence that adding more Police would help solve gang problems. Mr. Janonis responded that there are no real cost/benefit ratios or hard data on results of more Police officers but that it was a value judgement. In response to a question as to how the Village monitors gang activity, Mr. Janonis suggested that Chief Pavlock and a representative of the Crime Prevention detail could address the Finance Commission on that topic in the future. Mr. Janonis then reviewed the planning process the staff undertook in developing the proposed 1993/94 budget and Mount Prospect 2000. Mount Prospect 2000 is a long-range planning model that attempts to address or enhance four areas: long-range strategic planning, multi-year revenue/spending plans, incentive or performance budgeting and enhanced Board/Staff partnership to discuss policies and the philosophy of various departments. In a series of meetings, with the Village Board, staff pointed out that a combination of short-term thinking, a traditional approach to business, changes in the revenue stream, changes in the community makeup and mandates have led to the revenue/expenditure imbalance. During the meetings it was mentioned that staff has the responsibility to hold down costs and maximize service levels. The Village Board's responsibilities are to identify services and to provide the funding necessary for those services. ' For 1993/94, direction from the Village Board included $435,000 in spending reductions, no now revenues, and maintaining the General Fund Balance at $2.5M. Mr. Janonis then presented the formula staff used to distribute the spending reductions among the departments. Continuing his overview. of the Budget, Mr. Janonis suggested that the summary section (pages 1- 30) provides the basics of the budget. Information regarding staffing levels, the Village tax levy, 2 the Village tax rate, and the Village's share of the total property tax can be found within that section. On page 27 an explanation of how property tax dollars are used shows 62.50 of each dollar is spent on public safety, 25.40 on refuse disposal and 12.1C on public improvements. Mr. Janonis discussed the implications of the Park Ridge survey (exhibit A). Once again the Village of Mount Prospect has the lowest cost per capita of 18 participating communities. This survey has been in existence for 10 years and measures the same types of services in all the participating communities. At $693 per capita for Village services, Mount Prospect is 39 % below the mean. Finance Director David Jepson presented the revenue section of the proposed 1993/94 Budget. The resources for the 1993/94 fiscal year will consist of $41,646,155 in revenues and $4,889,465 of available fund balances. Property taxes are the single largest source of revenue with sales tax the next largest source. The pie chart on page 10 of the budget shows the types of revenues that will be used to finance the budget. Tax revenues in the amount of $18,126,700, including Property Tax, Sales Tax, Home Rule Sales Tax, Food & Beverage Tax and Real Estate Transfer Tax, account for 44% of total 1993 Village Revenues. Service charges of $8,955,350 including Water & Sewer Fees, Refuse Disposal Fees and Internal Services fees for insurance and vehicle funds are the next largest source of revenue. Investment income is estimated to be $3,935,400 in 1993/94, a 2.0% decrease from the $4,016,100 budgeted in 1992/93. Village revenues are basically stagnant with little growth except for property taxes and a planned increase of 5 % in water and sewer fees. Mr. Jepson requested that the Finance Commission prepare a list of recommendations for the Village Board. At the request of the members of the Finance Commission, Mr. Jepson will prepare a list of issues to be considered. The meeting was adjourned at 9:45 p.m. Enc 3 Respectfully submitted, &tw ae. Carol L. Widmer Assistant Finance Director MOUNT PROSPECT RESMENT S RMEA kT��\VINU OF HIGH QUALITY SERVICES AT THE LOWEST PER CAPITA COST IN THE NORTHWEST SUBURBAN AREA PARK RIDGE SURVEY Rank Municipality 1 Highland Park 2 Lake Forest 3 Winnetka 4 Schaumburg 5 Oak Park 6 Niles 7 Wilmette 8 Downers Grove 9 Naperville 10 Arlington Heights 11 Elmhurst 12 Skokie 13 Northbrook 14 Deerfield 15 Des Plaines 16 Glenview 17 Park Ridge 18 Mount Prospect MEAN 43,155 964 Cost Per Capita of Population Government 30,575 $1,390 17,836 1,344 12,300 1,195 68,586 1,172 53,648 1,128 28,284 983 26,530 953 46,858 923 85,351 921 76,053 908 42,029 876 59,432 870 32,308 864 17,327 847 53,414 803 37,093 766 36,000 710 53,168 693 MEAN 43,155 964 Regular Meeting Wednesday, March 24, 1993 Village Hall 100 South Emerson Street 7:30 P.M. I. CALL TO ORDER ROLL CALL III. APPROVAL OF MINUTES IV. NEW BUSINESS Phone: 708 / 392-6000 Fax: 708 / 392-6022 A. Downtown Redevelopment - Review of Issues Raised at Informational Meetings with Residents and Businesses 1. Status of Staff Studies on Refinement of Parking and Traffic Circulation Issues 2. Tentative Schedule for Next Steps in the Planning Process V. ADJOURNMENT MAYOR GERALC L FARLEY 'N 0 TRUSTEES MARK W. BUSSE GEORGE A CLOWES Lk TIMOTHY J. CORCORAN LEO FLOROES PAULWM HOEFERT IRVANA K WILKS "Wifillage of Mount Prospect VILLAGE MANAGER MICHAEL E JANONIS 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE CLERK CAROL A FIELDS AGENDA BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, March 24, 1993 Village Hall 100 South Emerson Street 7:30 P.M. I. CALL TO ORDER ROLL CALL III. APPROVAL OF MINUTES IV. NEW BUSINESS Phone: 708 / 392-6000 Fax: 708 / 392-6022 A. Downtown Redevelopment - Review of Issues Raised at Informational Meetings with Residents and Businesses 1. Status of Staff Studies on Refinement of Parking and Traffic Circulation Issues 2. Tentative Schedule for Next Steps in the Planning Process V. ADJOURNMENT MAYOR GERALD L. FARL.EY TRUSTUS MARK W. BUSSE GEORGE A CLOWES TIMOJHY J, CORCORAN LEO FLOROS PAUL WIVI HOEFER7 IRVANA K. WILKS VILLAGE MANAGER MICHAEL E. JANONIS VILLAGE CILIEVRK CAROL A FIELDS "'p"""illage of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 AGENDA ZONING BOARD OF APPEALS Regular Meeting Thursday, March 25, 1993 7:30 P.M. Senior Citizen Center 50 South Emerson Street Phone: 708 / 392-6000 Fax: 708 / 392-6022 ZBA,-15-V-93, Aj l r li h w_ ', & GragyngMaron-Osbieciff1ski, 717N Forest Aysayg The petitioners are seeking the following in order to construct a detached two -car garage: A variation to Section 14.102.B.2 to allow a 1 foot interior sideyard setback instead of the minimum allowed 5 feet. 2. A variation to Section 14.3016.A.3 to allow a driveway width of 22'-6" instead of the maximum allowed 21 feet. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of April 6, 1993. . IHN M, 71-ri I"b r The petitioner is requesting the following in order to complete a two -lot subdivision: 1. Rezoning from R -X Single Family to R-1 Single Family as allowed in Article VIII. 2. Variations to allow minimum lot widths of 63.23 ft. instead of the current minimum of 65 ft. as required in Section 14.1101.D.1. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of April 6, 1993. ZB . -V- B;ea-gh and Home Inc.'4 Nhw Hl hw The petitioners are seeking a variation to Section 21.601.A.3 to allow a 6 foot fence in front of the front building line along the side street on a corner lot, instead of the maximum allowed 5 foot fence behind the rear building line. The Zoning Board of Appeals is final in this case. (SEE NOTE) nWmµix nk �,iwwnxk �bm.pwx i "'p"""illage of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 AGENDA ZONING BOARD OF APPEALS Regular Meeting Thursday, March 25, 1993 7:30 P.M. Senior Citizen Center 50 South Emerson Street Phone: 708 / 392-6000 Fax: 708 / 392-6022 ZBA,-15-V-93, Aj l r li h w_ ', & GragyngMaron-Osbieciff1ski, 717N Forest Aysayg The petitioners are seeking the following in order to construct a detached two -car garage: A variation to Section 14.102.B.2 to allow a 1 foot interior sideyard setback instead of the minimum allowed 5 feet. 2. A variation to Section 14.3016.A.3 to allow a driveway width of 22'-6" instead of the maximum allowed 21 feet. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of April 6, 1993. . IHN M, 71-ri I"b r The petitioner is requesting the following in order to complete a two -lot subdivision: 1. Rezoning from R -X Single Family to R-1 Single Family as allowed in Article VIII. 2. Variations to allow minimum lot widths of 63.23 ft. instead of the current minimum of 65 ft. as required in Section 14.1101.D.1. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of April 6, 1993. ZB . -V- B;ea-gh and Home Inc.'4 Nhw Hl hw The petitioners are seeking a variation to Section 21.601.A.3 to allow a 6 foot fence in front of the front building line along the side street on a corner lot, instead of the maximum allowed 5 foot fence behind the rear building line. The Zoning Board of Appeals is final in this case. (SEE NOTE) Zoning Board of Appeals Agenda Page 2 MQLnag C. Strobvi,VWe v The petitioners are seeking a Special Use Permit as required under Section 14.1101.C.8 to allow a garage designed to house more than two motor vehicles. Upon completion of the public hearing, Village Board action will be required for this case at their meeting of April 6, 1993. The petitioners are seeking the following: 1. A rezoning from I-1 Light Industrial of Article XXII to R-3 Apartment Residence of Article XIV; as allowed in Article VIII, Amendments. 2. A Special Use Permit as required in Article XXV to allow a Planned Unit Development which consists of 9 single family residences and 54 townhome units on 8.76 acres. The site is on the north side of Central Road generally north and west of the existing Trade Upon completion of the public hearing, Village Board action will be required for this case at their meeting of April 6, 1993. NOTE: In all cases where the Zoning Board of Appeals is final, a fifteen (15) day period is provided for anyone wishing to appeal their decision. No permit will be issued until. this period has elapsed. BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Wednesday, February 24, 1993 ER: The regular meeting of the Mount Prospect Business District Development and Redevelopment Commission (BDDRC) was called to order at by Acting Chairman, Bart Keljik, at 7:30 P.M. at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. " ^ �s Members of the Commission present: Hal Predovich, John Eilering, Calvin Huber, John Metzenthin, Keith Youngquist, Joseph Janisch, and Acting Chairman Bart Keljik. Also present were Mayor Skip Farley, Trustee Irvana Wilks, Don Weibel, Plan Commission Chairman, Gil Basnik, Zoning Board of Appeals Chairman, Ernest Lasse, Village President Candidate, Michael Janonis, Village Manager, David Clements, Planning Director, Kenneth Fritz, Economic Development Coordinator, Fidel Lopez, Broadacre Management, James Ebbinghaus, Chairman Economic Development Commission, Doree Armstrong, Chicago Tribune Reporter, and Patrick O'Toole, Daily Herald Reporter. APPROVAL I : The minutes of January 27, 1993 were approved on a motion by Cal Huber, seconded by John Metzenthin. The motion to approve passed unanimously, 6 ayes, 0 nays, 1 member absent. 1`ENER BUINESS: Village Manager Mike Jannis made some opening comments regarding the purpose of the meeting. He stated the purpose was to review the status of the proposal for redevelopment in the Pine -Wille block on property controlled by the Village proposed for redevelopment by Broadacre Management Company. He indicated that this would be one of several information meetings regarding the Pine/Wille proposed development concept. Nearby residents were invited so that the proposed development could be explained and questions raised, Economic Coordinator Ken Fritz traced the background of downtown planning indicating that the first detailed plan for downtown was adopted by the Village Board in 1976, after being recommended by the BDDRC. He stated that the Comprehensive Plans of 1981, 1988, and 1992 reflected the generalized downtown plans and were incorporated into the Comprehensive Plan versions of those years. Planning Director Dave Clements covered the selection of the preferred developer, Broadacre Management Company, indicating the exhaustive procedure and the review of Page 2 different concepts for downtown redevelopment that preceded the selection of Broadacre in 1991. He explained the concept of Tax Increment Financing. He then introduced Mr. Fidel Lopez, President of Broadacre Consulting Company, to make a general presentation on the proposed redevelopment. Mr. Lopez gave a brief introduction to the background of Broadacre and their commitment to quality development. He added that they were attracted to Mount Prospect because of the potential to develop a small scale architecturally attractive project with a "neighborhood feel." Mr. Lopez indicated that Broadacre is comfortable with the scale and development as outlined in the objectives and design guidelines for the triangle developed through discussion with BDDRC and the Village Board adopted in February, 1990. Mr. Lopez stated that the proposed development would be centered on the Pine/Wille block and indicated that the current plans for redevelopment are scaled down from tke broader concept of development for downtown prepared under a general master plan concept developed earlier by Broadacre. He indicated that an exhaustive market study was done by their staff of the residential, office, and commercial markets in the immediate Mount Prospect, Arlington Heights, and Des Plaines area. Interviews of real estate brokers, commercial and retail operators and residential development managers were made to obtain current information on rents, lease rates, and vacancies. This information was then used to identify the most desirable markets for land development in the triangle area of downtown Mount Prospect. Mr. Lopez said that Broadacre's main emphasis is focused upon the development of upscale market -rate apartment development. Broadacre feels that this is the strongest market for development at this time in the downtown area. Because of the close proximity of transportation via the train and highway. Mr. Lopez feels this is an excellent opportunity for developing upscale apartments that heretofore have not been offered in the downtown area of Mount Prospect. Mr. Lopez stated that Broadacre's philosophy of development is to develop the area in increments so that the changes in market conditions can be reflected in the development. He indicated that the proposed development would be designed in such a way as to be flexible to meet changes in the market. He cited as an example that the ground floor uses for the three five -story apartment buildings would contain some studio apartments that could be converted to additional commercial space should market be stronger than anticipated for commercial. The top four floors of the proposed five -story apartment buildings will be devoted to, one and two-bedroom apartment units. The three buildings will be grouped in a U -shape with the building closest to Northwest Highway oriented in an east/west direction and the two adjoining buildings in a north/south orientation with a parking court at the center and commercial shops on the outside perimeter of these three buildings. Initially, the southernmost building closest to Northwest Highway will probably contain commercial shops on the first floor since they would have a strong orientation to Northwest Highway. It is envisioned that a restaurant, gourmet food store and some specialty shops might word well in this space. Mr. Lopez indicated that all parking associated with the development for residential and commercial would be surface parking unlike the underground parking that had been the earlier concept for the broader scale development proposed by the consultant. In the preliminary thinking, 180 to 200 parking spaces have been identified for the 165 apartment units and commercial shops. Page 3 Mr. Lopez indicated that the start of construction for the development tentatively has been proposed for the fall of 1993 with the first building to be ready for occupancy by mid- summer 1994. He said the construction schedule is dependent upon financing availability and the timing of necessary approvals from the Village through Zoning Hearings and modification of the proposed development elements. He stressed that the proposed development as conceived is by no means final and details on parking, the size of the apartment units, and the final design would be undergoing more detailed review with the Downtown Development Commission, staff, and the Village Board. The information received at meetings scheduled by the Village staff with downtown merchants and businessmen will be considered in these sessions. Chairman Hal Predovich arrived at approximately 8:15 P.M. * One of the primary concerns expressed by a number of residents in the area was the seeming lack of adequate parking for the apartments and commercial space proposed by Broadacre. They felt that additional parking was necessary for the apartment developments and were concerned about the possibility of residential and commercial parking generated by the new development affecting the residential area north of Central Road. They also asked questions about the type of development in terms of the rental cost and the screening of residents. Mr. Lopez assured the residents that Broadacre intends to own and manage the development and that they would employ the same comprehensive screening techniques used in their North Pier Apartment development in downtown Chicago. Some residents felt that bringing a concentration of people into the downtown area would create a potential environment for the incidents of crime. The residents in attendance were assured that other opportunities would be made available for discussion of the refinement of the plans for redevelopment of the Pine/Wille block. Beside the other meetings with other interest groups, such as the Downtown Business Men and The Chamber, other institutions in the downtown, such as the Library, Post Office, will be brought up-to-date on the proposed redevelopment. Following these informational meetings, adjustments will be made to the plans, more detailed information submitted for review to the staff and Village Board by Broadacre on the financing and construction schedules, as well as a required public hearing before the Zoning Board of Appeals and Village Board relative to the zoning aspects of the site. The meeting was adjourned at 9:32 P.M. on a motion by Mr. Keljik, seconded by Mr. Youngquist. The motion to adjourn passed unanimously. Kenheth H. Fritz Economic Development MINUTES BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Wednesday, March 10, 1993 ALL TO ORDER:- The RDER: The special meeting of the Mount Prospect Business District Development and Redevelop- ment Commission (B.D.D.R.C.) was held at 7:30 p.m. in the First Chicago Bank, Executive Dining Room at 111 East Busse Avenue, Mount Prospect, Illinois. The meeting was called to order by Chairman Predovich at 7:35 P.M. ROLL CALL: Members of the Commission present: Bart Keljik, John Eilering, Keith Youngquist, and Chairman Predovich. Absent were Commissioners John Metzenthin, Cal Huber, and Joseph Janisch. Also present were Janet Hansen, Executive Director of the Chamber and Ex Officio member; David Clements, Director of Planning; Kenneth Fritz, Economic Develop- ment Coordinator; Fidel Lopez, Broadacre Management Consultant; and approximately 20 members of the business community representing both businesses and institutions. Chairman Predovich opened the meeting indicating that this was an informational meeting that was held specifically to present the proposed downtown redevelopment located in the Pine/Wille block between Central and Northwest Highway. The downtown, business men were invited to attend this meeting and ask questions after the presentations by staff and Broadacre consultants. Mr. Fritz and Mr. Clements covered background information on planning in the downtown area, tax increment financing and the procedures for selecting a preferred developer. Mr. Predovich introduced Mr. Fidel Lopez, President of Broadacre Consulting Company then made a general presentation on the background of Broadacre, their interest in development in downtown Mount Prospect, and a specific presentation with regard to the proposed Pine/Wille block redevelopment. Mr. Lopez indicated that Broadacre's commitment to quality development is uppermost in their minds. He cited Broadacre's previous develop- ments in downtown Lake Forest and North Pier Terminal in downtown Chicago as examples of this commitment. He added that Broadacre was attracted to Mount Prospect because of the potential to develop a small scale architecturally attractive project with a pedestrian neighborhood character. He indicated that Mount Prospect authorized a detailed market study prepared by their staff of the residential office in commercial markets in the immediate Mount Prospect/Arlington Heights and Des Plaines area. Following detailed interviews of real estate brokers, commercial retail operators, and residential development managers, the current information on rents, lease rates, and vacancies were recorded. This information helped to develop a Page 2 sense of the most desirable market for land development in the triangle area of downtown Mount Prospect. As a result of the market study, Mr. Lopez said Broadacre focused upon up -scale market rate apartments. They feel that this is the strongest market for development in the downtown area at this time. This is partly due to the proximity of the downtown triangle site to commuter train service and highway access. Mr. Lopez stated that this is an excellent opportunity for developing up -scale apartments that have not been offered to date in the downtown area of Mount Prospect. Mr. Lopez reviewed the proposed development which is to be a mixed residential, commercial use contained in three 5 -story buildings that would feature the top four floors for market rate apartments of one and ;two-bedroom units, with the ground floor being devoted to a combination of studio apartments and commercial shops. The three buildings would be grouped in a "U -shape" with the building closest to Northwest Highway oriented in an east/west direction, and the two adjoining buildings in a north/south orientation with a parking court at the center. Commercial shops would be located on the outside perimeter of these three buildings. Flexibility of design is important, and the proposal is to initially go with some studio apartments on the first floor of the three buildings that could be converted at a later date to commercial space, provided the demand was present for such a conversion. Initially some of the commercial shops that Broadacre would like to consider would be a restaurant, a gourmet food store and some specialty shops. Mr. Lopez stated that all parking associated with the development for residential and commercial would be surface parking, unlike the underground parking that had been earlier proposed for the broader scale development. In these preliminary plans,180 to 200 parking spaces have been identified for use by the market rate apartments and commercial shops. Mr. Lopez was questioned regarding the adequacy of the off-street parking and on -street parking to serve the residents and shoppers in the area. Additionally, questions were directed to the scheduling of the construction and the impacts on businesses existing in the immediate downtown area. Mr. Lopezstressed that the approach that Broadacre is committed to is one of blending with the existing development in working out problems with a minimum impact on disruption of existing businesses in the downtown area. He again stressed that he welcomes any input for ideas and modifications of the plans already presented. He noted that the Village staff and Broadacre will be fine-tuning some of the aspects of the proposed development as it relates to parking, amenities and scheduling of the project. A WnlrVAA# The meeting was adjourned at 9:45 p.m. ectfui submitted, Kenneth H. Fritz, Economic Development t 1 11 M I N U T E S COFFEE WITH COUNCIL Saturday, March 13, 1993 10:00 A.M. Senior Center This session of Coffee With Council was held in conjunction with the 1993/94 Budget discussion. Those present were: Mayor Gerald L. Farley, Trustees George Clowes, Timothy Corcoran, Paul Hoefert and Irvana Wilks, Village Manager Michael Janonis, Finance Director David, Jepson, Assistant Finance Director Carol Widmer, Environmental Health Coordinator Bob Roels and Charles Bencic, Director of Inspection Services. Residents in attendance were: Michaele Skowron, Ralph Hildenbrand, Al and Alice Boldt and Angela Volpe. Mr. Hildenbrand asked why the theatre on Main Street was torn down and why money from the water fund was used to purchase the building. He felt the, $1.50 ticket price was a benefit to senior citizens and' that the senior citizens could not afford the high ticket prices at other theatres in the area. Mr. Janonis indicated money used to purchase the theatre came from the Downtown Development Fund, not the Water Fund. Mayor Farley stated there were several building code problems with the structure which the owner was not willing to fix. Trustee Corcoran indicated that the theatre owner was asked to stay and rent the building to continue use of the theatre but the owner chose to leave. Mr. Hildenbrand also stated at the time of the last election he voted at the Rec Plex in a room that had 40 chairs and only 4 voting booths. He had to wait 45 minutes to vote. Also at the Rec Plex there are 325 parking spaces with 8 handicap stalls provided but the handicap stalls are at the back of the building. He suggested the stalls be located near the entrances to the building., Mayor Farley stated that this was a Park District issue and that this would be a good question to bring up to the Park District Board at their meeting. Mr. Boldt asked if there was any progress with his problem with the real estate transfer tax. Mr. Jepson stated Mr. Boldt's situation was one not covered by t!e. ordinance. Mr. Boldt sold a house in Mount Prospect and purchased another home in Mount Prospect. This would normally reduce the tax he would pay as the seller. However Mr. Boldt sold his home on contract and therefore the deed did not transfer to the new owner and Mr. Boldt was not eligible for the tax reduction. Mr. Jepson thought this type of transaction would require a change in the ordinance. Mayor Farley indicated this situation would be brought to the Committee of the Whole meeting for discussion. Michaele Skowron asked if the Village could act as a mediator to the Post Office on the purchase of the home for sale next to the Post Office. Mr. Janonis stated the Village has been in contact with the Post Office on the possibility of them acquiring the property but has been informed there are problems with them making the purchase. Ms. Skowron asked if the Village could purchase the property and hold it for the Post Office until they could purchase it. Mr. Janonis indicated there was no guarantee if the Village purchased the property that the ''Post Office would buy it from the Village. Trustees Wilks and Hoefert stated they have talked to the Post Office about realigning the existing parking layout but to no avail. Trustee Clowes suggested that Coffee With Council meetings be moved to different locations in the Village to make them more accessible. Mayor Farley said this was tried by another Board in town and they found it caused confusion on when and where the meetings were to be held. Trustee Corcoran stated he felt holding the meeting in a central location at a set time and place was the best arrangement. The meeting was adjourned at 12:00 noon. Respectfully submitted, Charles Bencic, Director of Inspection Services