HomeMy WebLinkAbout03/15/2022 Motion to accept joint purchasing bid results for the procurement of one (1) new Morbark tow-behind wood chipper in an amount not to exceed $56,064.15.tem Cover Page
bject Motion to accept joint purchasing bid results for
exceedthe procurement of one (1) new Morbark tow
$56,064ml5m
Meeting
Fiscal Impact
Dollar Amount
Budget Source
Category
Type
Information
March 15, 2022 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD --
true
$56,064.15
Vehicle Replacement Fund
0004.111111U 4. 1.
Consent
In the current budget there are funds available to replace a 2005 Morbark tow®
behind wood chipper unit number 4515. This piece of equipment is used for
chipping brush, tree branches, and Ings by the public works forestry division. This
chipper has met its expected life expectancy and is recommended to be replaced
with a new, comparable, chipper purchased through a sou rcewell joint purchasing
contract.
This piece of equipment has been evaluated utilizing a detailed comprehensive
replacement policy. This policy uses point based criteria that rates each piece of
equipment on three major factors including age, repair & maintenance cost
(R&M),, condition, and consideration of hours used. A point total equaling or
exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be
replaced.
This piece of equipment (4515- 2005 Morbark chipper) scored 13 (13) points
indicating that it should be replaced. The equipment condition evaluation form and
summary report for this piece of equipment are attached.
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If the service life is extended, this piece of equipment will require the expenditure
of $13,100 for service and repairs. These costs are delineated on the attached
vehicle evaluation form.
The current book value of this Chipper is $8,000.
The existing chipper will be sold Via Internet auction through govdeals.com after
receiving shipment of the replacement chipper. Delivery of the new chipper is
expected within 8-10 weeks of the purchase order. The chipper will be delivered to
the public works facility.
This Morbark chipper is available at a discounted price to the Village of Mount
Prospect through Sourcewell competitively bid joint purchasing contract. The
Sourcewell contract satisfies the Village's purchasing policy public bidding
requirements. The authorized local dealer for the Sourcewell contract is
Alexander Equipment Company of Lisle, Illinois.
Alternatives
1. Accept Sourcewell joint purchasing agreement bid results for the purchase of
one (1) new 2022 Morbark EEGER BEEVER tow -behind wood chipper at price
not to exceed $56,,064.15.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the Sourcewell joint purchasing
agreement bid result for the procurement of one (1) new 2022 Morbark EEGER
BEEVER tow -behind wood chipper from Alexander Equipment Company of Lisle,
Illinois at price not to exceed $56,064.15.
ATTACHMENTS:
1621x_new_pic.pdf
EQP_4515_. pdf
Mount Prospect IL - 1621X SN 41603 -yellow 2-24-2022.pdf
4515-2022_F_Vehicle_Equipment_Condition_Evaluation_Form.pdf
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Box 1600, Winn, Michigan, 48896
MORBJMICFax:
Telephone: 989-866-2381
989-866-2280
tAlt AIIae rr rk � rli r
Sold To: Village of Mount Prospect Ship To: Alexander Equipment
50 South Emerson Street 4728 Yender Ave
Mount Prospect, IL 60056
Quote No. 41603-Y Quote Date: 2/24/2022 Customer P.O.
Contact: Bill Kroll Contact #
Preparer: Erika Snyder Terms
Lisle, IL 60532
(for further delivery to: Village of Mount Prospect)
847-875-0863
€,d baa€ 6,f'€€i'_ € € €%.YUq qi, k, € %x.3
Net 30 Days
Lead Time: est May 2022, based on avail inv unit
Delivery Instructions:
FOB -Destination
Total from Above Choices =
Freight =
Prep Fee =
Extended Price =
QUOTE 1S VALID FOR 30 DAYS
$54,464.15
$600.00
$1,000.00
$56,064.15
Effective 5/5/21 5
Village of Mount Prospect
Vehicle/Equipment Condition Evaluation Form
Unit # 4515 Assigned Dept./Dlv. P u b l i c Works
Year: 2005 Male: Morbark Model: 15" CMileage: N/A
Hours: 213 9 0
Date of Evaluation: 9-16-2021 Performed By: D Ristow
System
Diagnosis
Estimated Repair Cost
Engine
Fair
$1,000
Transmission
Fair Clutch/Belts
$2,000
Differential
Axles Fair
$1,500
Exhaust System
Good
Cooling System
Fair
$2,000
Brakes
Fair
$17000
Tires
Fair
$600
Steering
Suspension
Fair
HVAC
Electrical
Poor/Corrosion Wiring
$2,000
Body/Frame
Poor/ Cracked/welded/Rusted
$3,000
Interior
Other- describe
Total Estimated Repair Cost
$13,100
Diagnosis Code
Code Description
Good
Systems are functioning well and no major repairs are expected.
Fair
Some major repairs are needed, but unit can remain in service a little longer
in current condition.
Poor
Major repairs are required as soon as possible to ensure unit safety and
reliability.
Appendix - A
Unit # 4515
Appendix - B
Village of Mount Prospect
Vehicle/Equipment Evaluation Summary Report
Assigned Dept./Div. Public Works
Year: 2005 Make: Morbark
Date of Evaluation: 9-22-2021
Ratings:
Unita e: 17
Mileage/Hrs: 2390
Maintenance Cost:
Model. 15" Chipper
Performed By. K DeLuca
Base Policy Age. e. S-22
Base Policy Mileage/Hrs: N/A
Mileage: N/A
Points: 4
Points: 1
Repair and Maintenance Cost: $ 553332 =purchase Price: $ 651604
Repair and Maintenance Percentage of Purchase Price: 1 1 $ % Points: 4
Condition Evaluation: (attach Vehicle Condition Evaluation Foy^m)
Estimated Repair Cost: $ 13, 100= Current Book Value: $ $000
Repair Cost Percentage of Current Book Value: 163 oho Points: 4
I Total Ownership Cost Per Mile:
(Lifetime Fuel + R&M +purchase Price) $.1319206
Less Salvage Value $ $,000
Net Lifetime Costs $ 123,206.00
Divided by Mileage/Hours 2390
Operating Cost Per Mile/Hour $ 51.55HR
Total Points: 13
Comments and other considerations:
This Chipper is very rusty and has wiring issues that will cause more problems.
Superintendent's recommendation:
Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be
recommended for replacement. The point total is used to rank its replacement priority. The larger the number the
higher the replacement priority will be.
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