HomeMy WebLinkAbout03/01/2022 Motion to accept bid results for parkway tree stump removal in amount not to exceed $60,457Item Cover Page
stumpSu bject Motion to accept bid results for parkway tree
removal in amount not to exceed $60,,457.
Meeting March 1. 2022 - -
Fiscal Impact true
Dollar Amount $60,457
Budget Source General Fuad
P-14 kr .Z.
Type Action Item
Sealed bids for parkway tree stump removals 2022®23 were opened on February
141 2022. This contract requires grinding tree stumps to a 10" ® 12" depth,
removing the grindings, and restoring the area with topsoil and grass seed. Staff
anticipates that approximately Ogg stumps will need to be ground each year.
Bid Results
Eight (8) sets of bid specifications were mailed out for this work. The bid was also
placed an the Village's website and Onvia OnDemand bid clearinghouse website.
Three (3) sealed bids, and one (1) no bid letter were received. A copy of the bid
document is attached. Bid results were as follows:
Kramer
Tree $110,312.50 $110,312.50 $220,625.00
Specialists
..................................................................................................................................
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Steve Piper No Bid Letter
and Sons
The low bidder, Fleck's Landscape of Wheeling, Illinois, has successfully worked
for the pillage in the past on stump removal (2015-17), landscape maintenance
(2015-17). turf mowing (2012-14,. 2016), and snow plow damage seeding (2014-
22). They also submitted four (4) references, as required with the bid, all of which
were contacted by pillage staff. All references indicated that Flock's performed
work similar to this contract in an acceptable manner.
The contract documents include a provision which allows the contract to be
extended for a third year at 2023 bid prices, if both the contractor and pillage
Staff recommends authorization of award up to the budgeted amount to allow for
quantity variances and unanticipated conditions. In this instance, a contingency of
$11,507 added to the lowest cost bid would result in a total contract award of
$60,457.00 (Base Bid: $48,950.00 + Contingency: $11,507.00 = Total
Recommended Award: $60,457.00).
Alternatives
1. Accept the second lowest cost, responsive bid for Parkway Tree Stump
removal Contract.
2. Action at discretion of pillage Board.
Staff Recommendation
Staff recommends the pillage Board award a two (2) year contract to Fleck's
Landscaping of wheeling, IL, for parkway tree stump removal in an amount not to
exceed $60,,457.
In addition, staff requests approval to extend the contract for up to one (1)
additional year beyond the initial termination date provided the contractor agrees
not to raise rates.
ATTACHMENTS:
BID -STUMPS 2022-2023.pdf
Flecks_-_Stump_submittal. pdf
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Bid Request
for
Parkway Stump Removal Contract 2022-2023
Optional Pre -Bid Meeting — 10:OOAM Wednesday, February 9, 2022
BID OPENING: Monday, February 14, 2022 — 1:00 p.m. local time
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
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NOTICE TO BIDDERS
Bid for
Parkway Stump Removal Contract 2022-2023
Sealed bids will be received until Monday, February 14, 2022 — 1:00 p.m. in the office of
the Village Manager, 3rd Floor, 50 S. Emerson Street, Mount Prospect, Illinois 00050, in
a separate, sealed envelope please submit bid clearly marked "Sealed Bid for Parkw y
Stump Removal Contract 2022-2023".
There will be an optional pre-bid conference at 10:00 am on February 9, 2022, at the Public Works
Department office, 1700 W. Central Road, Mount Prospect, IL 60056.
Plans and specifications may be obtained on the Village's website at
www.mountprospect.org/bids
Offers may not be withdrawn for a period of ninety (90) days after the bid date without the
consent of the Board of Trustees.
Any Bid submitted unsealed, unsigned, sent via email or fax or received subsequent to
the aforementioned date and time, will be disqualified and returned to the bidder.
The Village reserves the right in its sole discretion, to reject any and all bids or parts
thereof, to waive any irregularities technicalities and informalities in bid procedures and
to award the contract in a manner best serving the interests of the Village. Questions
about these bid specifications should be directed to Forestry/Grounds Superintendent
Dave Hull at 847-870-5640.
Village Manager
Mike Cassady
January 27, 2022
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Parkway Stump Removal Contract 2022-2023
Table of Contents
Section
Page
Notice to Bidders
1
Table of Contents
2
Bid Packet Information
4
Instructions to Bidders
7
Specifications
10
General Conditions
13
Proposal Form - Exhibit A
20
Bid Form
24
Affadavit —Bid Security Form
28
Performance Bond
30
Bid Security
32
Bid Sheet(s)
34
Contract — Exhibit B
36
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VILLAGE OF MOUNT PROSPECT
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
BID PACKET
The Village of Mount Prospect is seeking proposals for its:
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
PROJECT SCOPE
The contractor shall provide, at a minimum, the following work:
The Village of Mount Prospect is seeking proposals for the removal of tree stumps in
Village parkways and other public areas. Companies are asked to submit a price per
diameter -at -breast -height inch for each size class to remove tree stumps according to the
following specifications. Each assignment list will include stumps of varying sizes. The
Village reserves the right to add or delete stumps from the list if bid prices are higher or
lower than expected or if circumstances require more prompt removal of certain individual
stumps than required by specifications (e.g. tree planting crews are due to arrive).
Additional stumps may be assigned until November 15, 2022 or until our available funds
are depleted.
This Contract shall be in effect beginning March 1, 2022 and shall remain in effect until
December 31, 2023, unless terminated by either party under the conditions specified in
Section 10, contract Termination. Upon satisfactory completion of the initial two year
term of the contract the Contract may be extended for one (1) additional year beyond
the termination date by mutual, written agreement between the Village and the
Contractor. The contractor must agree to hold their prices at the same rate as the
previous year. The Village reserves the right to re -bid the contract at the end of any
contract period.
OPTIONAL Pre -Bid Conference on Wednesday, February 9, 2022 at 10:00am
The Village will hold a pre-bid conference to answer any questions concerning this
project. The meeting will be held on Wednesday, February 9, 2022 at 10:00am, at the
Village of Mount Prospect Public Works Department, 1700 W. central Rd., Mount
Prospect, IL 60056.
All contractors wishing to submit a bid are not required to attend the pre-bid conference.
If a contractor does not attend the mandatory pre-bid conference they are still fully viable
to submit a bid.
1. RECEIPT OF PROPOSALS
Sealed bid proposals for the removal of tree stumps in Village parkways and other
public areas must be received in the Village Manager's office, at 50 South
Emerson Street 3rd Floor, Mount Prospect, Illinois 60056, no later than 1:00p.m.
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on February 14, 2022. Bids arriving after that time will not be accepted. Mailed
bids, which are delivered after the specified hour, will not be accepted regardless
of postmarked time on the envelope. Electronic mail (email) and/or facsimile
transmitted bids will not be accepted. All bid proposals will be publicly opened and
prices read aloud thereafter on the same date at the Mount Prospect Village Hall,
50 South Emerson Street, Mount Prospect, Illinois.
2. HOW TO SUBMIT A BID
The bid proposal must be delivered in a sealed envelope to the Village Hall and
marked to the attention of the "Village Manager". The bid proposal must be clearly
marked: Sealed Bid "PARKWAY STUMP REMOVAL CONTRACT — 2022-2023"
and the date of the bid opening. No proposal will be considered unless it is
submitted on the bid proposal form, Exhibit A, included in this bid packet.
The bid proposal must be typewritten or legibly completed in ink. Any erasures or
revisions in the bid proposal must be initialed by the person signing the proposal.
Should a bidder wish to qualify his bid or make special stipulations thereto, such
qualifications or stipulations shall be stated on standard letter size sheets of paper,
separate from the proposal form but included within the sealed proposal.
It will be the sole responsibility of the bidder to ensure that his or her bid reaches
the Mount Prospect Village Manager's office on or before the deadline for bid
submissions set forth above. Any bid that is not sealed or marked as specified in
the requirements for submitting a bid will be disqualified from the bidding process.
3. QUALIFICATION OF BIDDERS
To be entitled to consideration, bids must be submitted in accordance with this
Notice to Bidders and the "Village of Mount Prospect Instructions to Bidders", and
on the Proposal Form (Exhibit A). In addition, bidders must be licensed to do
business in the Village of Mount Prospect, and must furnish satisfactory evidence
of their professional experience and ability to meet the performance requirements
of the PARKWAY STUMP REMOVAL CONTRACT — 2022-2023 (Exhibit B).
4. AWARD OF CONTRACT TO SUCCESSFUL BIDDER
The Village of Mount Prospect will be the sole interpreter of all bid documents, and
reserves the right to make its own assessment of bids received; to reject any and
all bids; to waive irregularities and technicalities in the bids; to further negotiate
details of the contract with the low bidder after award of the contract; and to award
the contract based upon its consideration of the following criteria as well as
relevant statutory provisions:
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a) Lowest responsible bidder.
b) The ability, capacity, and skill of the bidder to perform the contract to provide
the service required.
c) Whether the bidder can perform the contract or provide the service
promptly, or within the time specified, without delay or interference.
d) The character, integrity, reputation, judgment, experience, and efficiency of
the bidder.
e) The quality of performance of previous contracts.
f) The previous and existing compliance by the bidder with laws and
ordinances relating to the contract.
g) The sufficiency of the financial resources and ability of the bidder to perform
the contract and provide the service.
h) The ability of the bidder to provide future maintenance and service.
i) The number and scope of conditions attached to the bid.
j) Whether the bidder has a place of business in the Village.
k) Responsiveness to the exact requirements of the invitation to bid.
I) Ability to work cooperatively with the Village and its staff.
m} Past records of the bidder's transactions with the Village or with other
entities as evidence of the bidder's responsibility, character, integrity,
reputation, judgment, experience, efficiency and cooperativeness.
n) Such other factors as would be in the best interest of the Village and its
operations.
The Village of Mount Prospect may make such inspections, as it deems necessary,
including the right to inspect all bidder worksites related to the bid.
5. CONTRACT
The specifications and terms for award of this contract include all of those set forth
in this Notice to Bidder, the Instructions to Bidder, the Proposal Form (Exhibit A),
the Specifications, the General Conditions, the Bid Form, the Affidavit — Bid
Certification Form, the Bid Security Form, the Bid Sheet and "PARKWAY STUMP
REMOVAL CONTRACT — 2022-2023" (Exhibit B). The successful bidder will be
required to execute the PARKWAY STUMP REMOVAL CONTRACT 2022-2023
for the duration specified in that contract and the successful bidder's submitted Bid
Proposal Form will be attached to and incorporated into that Contract.
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VILLAGE OF MOUNT PROSPECT
INSTRUCTIONS TO BIDDERS
To be entitled for consideration, bids must be made in accordance with the following
instructions:
1 . The Village of Mount Prospect reserves the right to reject any or all bids, or any
part thereof, or to accept any bid or any part thereof, or to waive any information
in any bid when, it its opinion, the best interest of the Village will be served by such
action.
2. Bidders may withdraw or cancel their bid, in written form, at any time prior to the
advertised bid opening time. Any bid submitted will be binding for 99 calendar days
after the date of bid opening. No plea of ignorance by the bidder as to the
conditions that exist or that may exist hereafter as a result of failure or omission on
the part of the bidder to make the necessary examinations and/or investigations
will be accepted as a basis for Varying the requirements of the Village or the
compensation to the bidder.
3. Bids must be signed by an authorized official of the organization submitting the bid
with the name of the official and his/her title typed below the signature.
4. All bidders must submit the following information on or before the deadline for bid
submittal: (a) the location of the bidder's permanent place of business; (b)
evidence of the ability to provide an efficient and adequate plan for executing the
services requested; and (c) any additional evidence tending to show that the bidder
is prepared adequately to fulfill the contract, including a statement of the items of
equipment which the bidder proposes to use on the project. This list of items is to
include a statement noting which of these items of equipment the bidder owns, and
separately those items which he does not own but is certain he will be able to rent
or otherwise procure for use on the project
5. Bidders shall include with their bid, on a separate attachment to the bid, the names
of three (3) references regarding their qualifications by experience, ability,
personnel and equipment to perform the services required by the bid
specifications. The references must include company name, address, contact
person and telephone number. The Village reserves the right to reject bids not
accompanied by the required references.
6. All bidders agree that a complete background investigation of the principals of the
bidder and all employees who will perform the required services on behalf of the
bidder will be made. Bidders agree to cooperate with the appropriate Village
personnel to supply all the necessary information to complete the background
inquiries. The Village, at its complete discretion, may disqualify any Bidder,
including a low Bidder, and may void any contract previously entered into based
upon its background investigation.
7. No bid will be accepted from or contract awarded to any person, firm or corporation
that is in arrears or is in default to the Village upon any debt or contract, or that is
a defaulter, as surety or otherwise, upon any obligation to the Village or has failed
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to perform faithfully any previous contract with the Village within two (2) years prior
to the date of the invitation to bid.
8. All bid submittals must include a signed Bid Certification Form (copy attached)
certifying non -collusion in the bid, and that the bidder is in compliance with
Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and
bid rigging (720 ILCS 5/33E-3 and 5/33E-4); compliance with the Illinois Drug Free
Workplace Act (30 ILCS 580/1 et seq.; that it is not delinquent in the payment of
taxes (65 ILCS 5/11-42.1); and that it has a written sexual harassment policy in
place in full with the Illinois Human Rights Act (775 ILCS 5/2-105, as amended).
9. Any bidder in doubt as to the true meaning of any part of the Specifications or other
bid documents shall submit a written request for interpretation to Dave Hull, no
later than five (5) calendar days prior to the date set for the opening of the bid. Any
questions received after that time may be answered at the discretion of the Village.
In the event that the Village finds a question to be adequately addressed in the
existing bidding documents, the question may be answered in writing by directing
the requesting bidder to the applicable provision(s) in the existing bid documents.
No further clarifications or interpretations will be issued.
Bidders will acknowledge receipt of any addendum issued by so noting on the bid
sheet. Oral explanations are not binding.
10. Prices shall be provided for each service required to be performed under the
contract.
1 1 . All equipment and material bid shall be in accordance with all applicable federal,
state and local laws, rules and regulations in effect at the time of the bid.
12. Bids will be considered on equipment or material complying substantially with the
specifications, provided each deviation is stated and the substitution is described,
including technical data when applicable, in a letter attached to the bid. The Village
reserves the right to determine whether such substitutions or deviations are within
the intent of the specifications and will reasonably meet the service requirements
of the applicable Village Department. Brand names which may be mentioned in
the specifications do not indicate a preference and are used only as a reference to
the type and quality of materials or equipment desired.
1 3. The brand name and/or manufacturer of each item proposed must be clearly
stated. Guarantee and/or warranty information must be included with this bid.
14. Unless otherwise directed by the Specifications, all materials, equipment and
services provided will meet standards or requirements which would normally be
anticipated in common practice. The bidder guarantees that all applicable federal,
state and local laws, including the federal occupational Safety and Health Act
("OSHA"), are being complied with in connection with the bid and any resultant
contract or purchase by the Village.
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15. All municipal, county, and State of Illinois sales taxes and federal excise taxes,
which are NOT applicable to sales to the Village of Mount Prospect, must be
excluded from bid prices.
16. Prices shall be stated in units when applicable and quotation made on each item
separately. In case of conflict, unit price shall govern.
17. Bidders must be sure to specify any terms which they wish to offer in the space
provided. cash discounts will be deducted from the base bid in determining the
low bidder.
18. A bid deposit in the amount of one -thousand dollars ($1,000.00), payable to the
Village, is required, unless otherwise stated in the bid package. The deposit must
be in the form of a bid bond, certified check, or a bank cashier's check. All bid
performance deposit checks will be retained by the Village until the bid award is
made, at which time the checks will be promptly returned to the unsuccessful
bidders. The bid performance deposit check of the successful bidder will be
retained until all requirements have been satisfied and proof of insurance coverage
is provided.
10. In case of default by the bidder, the Village may procure the services from other
sources and may deduct the cost of such services from the unpaid balance due
the bidder, and the prices paid by the Village shall be considered the prevailing
market price at the time such purchase is made.
20. The bidder shall hold the Village, its officers, employees and agents, harmless from
liability of any nature or kind on account of the Village's use of any copyrighted or
uncopyrighted composition, trade secrets, secret process, proprietary rights,
patented or unpatented invention, article or appliance furnished or used under the
bid specifications.
21.The successful bidder is specifically denied the right of using in any form or
medium the name of the Village for any advertising, promotion or reference unless
express written permission is granted by the Village.
22. The opaque envelope containing the bid shall be marked plainly, "SEALED BID
for PARKWAY STUMP REMOVAL CONTRACT 2022-2023", and date of the bid
opening. (See also Notice to Bidders requirements).
23. The bidder's submittal shall include the completed Proposal Form. The Village will
strictly hold the bidder to the terms of the Proposal Form. The Proposal Form must
be executed by a person having the legal right and authority to bind the bidder.
Questions about this Request for Bids should be directed to:
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
Dave Hull, Forestry/Grounds Superintendent
Mount Prospect Public Works Department
1 700 West Central Road
Mount Prospect, Illinois 60056
Phone: 847.870.6640 Email: dhull@mountprospect.org
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SPECIFICATIONS
SPECIFICATIONS - GENERAL
1. All stumps are located within publicly owned properties.
2. The contractor shall consult with the Public Works Director, or authorized representative,
concerning the details and scheduling of the work contemplated herein, and shall be governed
by the decisions of said Director or authorized representative.
3. All work must be completed to the satisfaction of the Director of Public Works or authorized
representative, and any question as to proper procedures will be resolved by same.
4. contractor shall not sublet any part of this contract to a subcontractor without prior approval
by Director of Public Works, submission of proof of insurance as specified in "Insurance and
Security Deposits" detailed later in these specifications, and submission of Village of Mount
Prospect contractor's license. If a subcontractor is authorized, the Village shall not release
Final Payment to the general contractor until the Village receives a Final Waiver of Lien from
both the subcontractor and the general subcontractor.
5. All vehicles and equipment shall be clearly marked with company name. Equipment owned
by a subcontractor must be identified with the name of the general contractor.
G. This contract is expected to be awarded on March 1, 2022, and work may begin after that
date, after all necessary documents are submitted, J.U. L.I.E. locates are obtained and black
pulverized topsoil is readily available, as determined by the Village. Each assignment list
must be completed no later than 30 calendar days from the date the list is assigned. After
the initial list is assigned, the Village of Mount Prospect reserves the right to assign additional
lists, containing a minimum of 5 stumps per list. The Contractor shall have 30 calendar days
from the date each new list is assigned to complete the additionally assigned stumps.
7. In order to encourage prompt attention to the stump removal contract, the Village will levy a
penalty of $50.00 per day after the stump assignment list due date has passed, until it has
been completed.
8. A list is not considered complete until it has been checked and every location on the list is
completed and inspected to the satifaction of the terms of the specifications including any and
all go -backs.
9. The Village will assign the first list of the Spring in Mid -March, however, the due date will be
assigned once the Village has confirmation that restoration materials are readily available.
Once the Village knows restoration materials are readily availble, they will notify the contractor
and that list will then be due 30 calendar days from that notification. All future lists will have
a 34 calendar day deadline upon assignment. The Village can assign lists concurrently.
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STUMP REMOVAL STANDARDS
1. Removal of Tree Stumps — The contractor shall remove all tree stumps and buttress roots
to a point 10-12 inches below the finished grade ground level. Buttress roots shall be
followed out from the trunk and ground out until the portion remaining is at least 2" — 3"
inches below the adjacent ground level, or is no larger than 2" inches in diameter.
Additionally, the contractor shall remove sufficient subsurface roots and soil as may be
necessary to eliminate "humps" in the lawn area adjacent to the stump. The area shall then
be restored with topsoil to the level of the adjacent curb and sidewalk to create a smooth
transition. Stumps to be removed shall be designated by the Village Forestry
Superintendent or authorized representative.
2. Utility conflict - If utilities conflict with the stump location, the contractor will be required to
hand -excavate to find the utility before continuing to grind.
3. Disposal of Grindings and Debris — Immediately after grinding, all grindings and debris
shall be immediately removed from the hole, curb and gutter, street, sidewalk and private
property to eliminate hazards to the motoring public and pedestrians and to eliminate damage
to private property. Within twenty-four hours after grinding of a tree stump and buttress roots,
the contractor shall remove all stump grindings and associated debris from the site. Removal
and legal disposal of debris generated by work described in this contract will be the
responsibility of the contractor. Contractor shall also remove and dispose of any flags left by
utility companies who responded to J.U. L.I.E. locate requests.
4. Backfill i nq — All areas where stumps have been removed and areas disturbed by the tree
removal operation including all ruts and divots caused by falling branches, shall be backfilled
to the level of the adjoining grade with pulverized black dirt (top soil) the same day grindings
are removed; otherwise the site shall be properly barricaded overnight to ensure the safety of
the public. All holes must be filled with topsoil by the second day. The contractor shall supply
their own topsoil. All topsoil shall be screened and pulverized. Only quality top soil, free from
weeds and debris shall be used. The topsoil shall be properly leveled and mechanically
compacted so as to ensure a minimum amount of settlement of the backfill material.
(Examples of suitable compaction methods include power rammers or down pressure on
Prentice Loader clam. Examples of unacceptable methods include push/pull lawn rollers,
vibratory plates and driving vehicles over topsoil.) After compaction, a final 34" layer of loose
topsoil shall be raked level over the disturbed area. If there is more than a one day delay
between the time of removal of grindings and refilling with soil, the disturbed areas shall be
barricaded off for public safety and the Forestry Superintendent notified. Grindings (chips)
and debris shall not be used as backfill material. on Fridays, Saturdays or the day before a
holiday, all holes will be backfilled so as to not leave holes open over the weekend or holiday.
5. Seeding — All adjacent disturbed areas and areas where backfill material was installed shall
be seeded. Seed needs to be lightly raked into the top soil, and applied at a rate not less than
4-5 lbs. per 1000 square feet. All seed shall be supplied by the Village.
6. Go -Backs — A Village representative will inspect all finished stump sites for quality. If site is
determined to need additional work, the Village will send contractor a list of Co -backs. These
must be satisfactorily completed within 7 calendar days of assignment.
7. other — The Contractor must not take equipment on to private property without prior consent
of the property owner. If edging materials or flowers are adjacent to the stump the following
procedures must be taken: Rake and discard small stones from the area to be stumped.
Move and place on private property decorative landscape features such as flagstone,
landscape timbers, fencing, edging, etc. Croundcover and annual and perennial vegetation
within the limits of stump removal may be destroyed.
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SPECIFICATIONS - OTHER
Hours of Work — Village code states that no work shall be done on Sundays or Holidays, or any
day before 7:00 a.m. or after 7:00 p.m.
Rnrlrlp.d ArQ.q.q
No Vehicles of any kind shall be placed, parked, or operated upon or over any sodded areas at
any time except as authorized by the Public Works Director or authorized representative.
Schools - Around schools, Contractor is requested to schedule work so as to minimize conflicts
with regularly scheduled school buses and school related traffic, especially at the beginning and
ending of the school day. It is preferred that work is scheduled on days when school is not in
session, if possible, as long as other deadlines contained within these specifications are met.
Obstruction of Streets and Right -of -Way
The Contractor shall arrange to keep sidewalks open for traffic when possible, and block portions
of the streets only when absolutely necessary. The Contractor shall schedule work so that the
public may have the use of the streets a maximum amount of time. The contractor is to erect
warning signs, traffic cones, arrow boards and furnish adequate barricades, wherever required.
Communications/Public Relations — contractor is required to notify the Forestry/Grounds
Superintendent 24 hours in advance of beginning work and to check in daily to report a planned
route, progress or work, and problems. contractor shall at all times endeavor to maintain good
relations with the public and respectfully answer questions.
Accident Prevention - The contractor shall exercise every precaution at all times for the protection
of persons and properties. The safety provisions of all -applicable laws and ordinances shall be
strictly observed. Any practice obviously hazardous in the opinion of the Public Works Director,
or authorized representative, shall be immediately discontinued by the contractor upon receipt of
instructions from the Public Works Director, or authorized representative to discontinue such
practice.
The Contractor shall abide by all EPA and OSHA safety standards and regulations.
Damage
Repair of all damage done to sidewalks, driveways, curbs, streets, fire hydrants, buffalo boxes,
street and traffic signs, light standards or other structures, lawns, other trees, or any other public
or private property during the operations of this contract shall be at the contractor's expense.
Repairs or replacements shall be accomplished as soon as possible, but no later than sixty (60)
days after the date the damaged has occurred. Note that the Contractor is not authorized to drive
equipment onto private property without previous authorization from the property owner.
Utility Locates — It will be the bidders responsibility to notify all underground utility companies by
contacting J.U.L.I.E. within the time frame required by law. The Village will furnish address lists.
(An exception to this procedure may be made in our downtown; in which case Village staff will
meet with utility companies on site).
Watering Letter — The contractor is responsible for dropping off a letter regarding watering at each
property where work was completed. These letters shall be provided by the Village.
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GENERAL CONDITIONS
A. Award of Contract; Performance; Payment
�. The Village will issue a Notice of Award to the successful bidder, advising that it
has been awarded the contract. Within ten (10) business days of delivery of the
Notice of Award, by personal service or registered or certified U.S. Mail, postage
prepaid and receipt requested, the contractor shall execute the contract, attached
to the Bid Documents, and furnish the Village with any required bonds and
certificate of insurance.
2. Upon the Village's receipt of the executed contract, any required bonds and
certificate of insurance, the Village will issue and send to the contractor a Notice
to Proceed, that will start the performance period.
3. completion Dates
For year one, it is expected that this contract will be awarded on March 1, 2022
and remain in effect until December 31, 2023 unless terminated by either party
under the conditions specified in Section 10, contract Termination. Upon
satisfactory completion of the initial two (2) year term of the contract the contract
may be extended for one (1) additional year beyond the termination date by
mutual, written agreement between the Village and the Contractor. The contractor
must agree to hold their prices at the same rate as the previous year.
The Village reserves the right to re -bid the contract at the end of any contract
period. If an extension is offered, the contractor will need to inform the Village of
his decision no later than December 31st, 2023. Additionally, if a contract is
extended, the contractor shall then be required to submit each year an updated
certificate of insurance and proof of Mount Prospect business license or
contractor's license. All contract deadlines for years two and three will be one (or
two) years later than those listed for year one.
4. Billings for services will be accepted on a semi-monthly basis for all work performed
under this contract.
The contractor is requested to submit a price per diameter -at -breast -height inch for
regular stump removal work. Note that the diameter measurement to be used for
payment purposes shall be the trunk diameter of the removed tree, as measured
previously at 4.5' above ground. In the case of multi -stemmed trees whose crotch
was at or below ground, the diameter of the largest stem at 4-112 feet above the
ground was used.
5. The Contractor shall submit with each payment request a properly completed
Contractor's Affidavit setting out, under oath, the name, address and amount due
or to become due, of contractor, each subcontractor, vendor, supplier or other
appropriate party included in its cost, and for every party listed a full or partial
waiver of lien, as appropriate. Beginning with the second payment request, and
with each succeeding payment request, the contractor shall submit contractor's
Affidavits and partial waivers of lien for each subcontractor and supplier showing
that the amount paid to date to each is at least equivalent to the total value of that
subcontractor's work, included on the previous payment request.
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If final payment is requested, the Contractor shall submit a properly completed
Contractor's Affidavit setting out, under oath, the name, address and amount due
or to become due, of Contractor, each subcontractor, vendor, supplier or other
appropriate party included in its cost, and a full and final waiver of lien for the full
amount of the Work. The Contractor shall assign over to the Village all
manufacturers' and suppliers' warranties respecting any part of the Work.
7. The Village reserves the right to alter the scope of the required services to be
performed, add such incidental services as may be necessary and increase or
decrease the services to be performed to accord with such changes, including the
deduction or cancellation of any one or more or the services. Such changes shall
not be considered as a waiver of any condition of the contract nor to invalidate any
of the provisions thereof.
S. The performance of the required services shall be done under the supervision of
the Village's Director of Public Works or his/her designee who shall decide all
questions that arise as to the quality and acceptability of materials furnished,
services performed, manner of performance, acceptable fulfillment of the contract,
compensation and the disputes and mutual rights between contractors under the
Specifications.
9. If the contractor fails to begin providing the services within the specified time, or
fails to perform these services in accordance with the terms of the approved
schedule or performs the services in a manner unacceptable to the Village, or if
the contractor becomes insolvent or is declared bankrupt, or makes an assignment
for the benefit of creditors, or from any other cause fails to perform the required
services in a manner required by the contract, the Village shall give notice to the
contractor and its surety in writing specifying such failure, delay, neglect, refusal
or default, and if the contractor, within a period of ten (10) calendar days after the
giving of such notice, does not proceed in accordance therewith, then the Village
shall have the full power and authority to declare the contract and the contractor in
default, and to forfeit the rights of the contractor in the contract.
10. All costs and charges incurred by the Village, together with the cost of performing
the required services shall be deducted from any monies due or which may
become due to the contractor under the contract. Following any payment due and
received by the Village from the contractor's surety following default, if the expense
so incurred by the Village is less than the sum paid to the Village by the surety
under this contract for the performance of required services during the contract
period, the surety shall be entitled to receive the excess difference paid to the
Village. When such contractor default costs incurred by the Village exceeds the
sum paid to the Village for the performance of the required services under the
contract, the contractor and the surety shall be liable and shall pay to the Village
the full cost of such additional expenses.
B. Performance of the Required Services
The contractor shall exercise every precaution at all times for the protection of
persons and properties. The safety provisions of all applicable laws and
ordinances shall be strictly observed. Any practice obviously hazardous, in the
opinion of the Director of Public Works or his authorized representative, shall be
immediately discontinued by the contractor upon his receipt of instructions from
the Director of Public works or an authorized representative to discontinue such
practice.
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2. The performance of services under the contract includes the furnishing of all
supervision, labor, materials, tools, equipment and incidentals of every kind and
description necessary, in accordance with the contract documents.
3. The performance of services shall be subject at all times to inspection by the
Village or its inspectors, and the contractor will be held strictly to the diligent
execution of the contract. The Village or its inspectors shall be furnished with such
information and assistance by the contractor as is required to make a complete
and detailed inspection. Completed performance of services not complying with
the contract may be rejected by the Village and shall be performed again by the
contractor at no expense to the Village.
4. Except where the Specifications indicate otherwise, the Village is not responsible
for providing any tools, equipment, or storage under the contract in order to permit
the completion of any contractual obligations under the contract.
5. The contractor shall provide an adequate number of competently trained personnel
with sufficient supervision to perform the services required, and the contractor shall
provide identification of its personnel if requested by the Village. Any contractor's
employee or representative whose employment is reasonably detrimental or
objectionable to the Village shall be transferred immediately from the work site
upon the Village's request. The exercise of this option shall not be construed as
placing the Village in charge of the performance of the services required under the
contract, or as making the Village responsible for safety. All tools or equipment
required to carry out the operations within the scope of the contract shall be
provided by the contractor, and shall meet the standards of OSHA and the State
of Illinois safety codes as may be required by law. The Village reserves the right
to inspect the equipment that will be used prior to the award of the bid.
6. The contractor shall at all times have a competent person in charge of its work
crew at the job site to whom the Village representative may issue directives. Such
person shall be competent in the English language.
C. Band; Insurance; Indemnification
Performance Bond. Upon submission of the executed contract to the Village,
Contractor shall furnish to the Village a surety bond in the amount one hundred
and ten percent (110%) of the bid for the faithful performance of the Contract and
to indemnify the Village against loss. The premium of such bonds is to be paid by
the Contractor. The surety must be with a substantial surety company satisfactory
to the Village and authorized by law to do business in the State of Illinois and
endorsed by a local representative of said surety company. All performance bonds
shall name the Village of Mount Prospect as Obligee and be written upon forms
prepared or approved by the Village. Said bonds may be satisfied with a Letter of
Credit, in the form acceptable to the Village, from a bank or savings and loan within
the Chicago metropolitan area. The bonds and Letter of Credit shall remain in
effect during the full term of the Contract and any extension thereof. Failure to so
provide these bonds or Letter of Credit shall result in forfeiture of the bid
bond/Letter of Credit to the Village as liquidated damages and not as a penalty,
and the termination of the contract and/or withdrawal of the award.
2. Insurance Requirements. In the submission of a bid, the bidder is certifying
that it has all the insurance coverage required by law or that would normally
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be expected for the bidder's type of work. In addition, the bidder is certifying
that, as the successful bidder/contractor, upon execution of the contract, it
will provide insurance of such types and in such amounts as may be
necessary to protect itself and the interests of the Village against all hazards
or risks of loss contemplated by the contract. The Village shall be named
as an additional insured on all applicable insurance policies. Satisfactory
certificates of insurance shall be filed with the Village upon execution of the
contract. The certificates shall state that thirty (30) days advance written
notice will be given to the Village before any policy covered thereby is
changed or canceled.
Insurance coverage shall be in the following minimum amounts:
Limit/ Limit/
Type of Insurance Ea. occurrence Aggregate
General Liability
Bodily Injury $1;000)000 $3,000,000
Property Damage $1,000)000 $3,000,000
Contractual Ins. $1;000X0 $3,000,000
Automobile Liability
Bodily Injury $1;0001000 $1,000,000
Property Damage $11000)000 $ 1 ,000,000
Workers Compensation
Employee Claims
Employers Liability
Statutory for Illinois
$ 1 ,000,000 per accident
3. Indemnification. The contractor shall indemnify and save harmless the
Village, its officers, employees and agents from any and all liability, losses
or damages, including attorneys fees and costs of defense, the Village may
suffer as a result of claims, demands, suits, actions or proceedings of any
kind or nature, including workers' compensation claims, in anyway resulting
from or arising out of the operations of the contractor under the contract,
including operations of subcontractors; and the contractor shall, at his own
expense, appear, defend and pay all attorneys fees and all costs and other
expenses arising therefrom or incurred in connection therewith; and, if any
judgments shall be rendered against the Village in any such action, the
contractor shall, at his own expense, satisfy and discharge same. The
contractor expressly understands and agrees that any bonds, letters of
credit or insurance protection required by the contract, or otherwise
provided by the contractor, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the Village as herein
provided.
The contractor agrees to defend and hold harmless the Village from and
against all demands, claims, suits, costs, expenses, damages and
adjustments based upon any infringement of any patent relating to goods
specified in the contract, and on account of the Village's use of any
copyrighted or uncopyrighted, composition, trade secrets, secret process,
i[^
proprietary rights, patented or unpatented invention, article or appliance
furnished or used under the bid Specifications.
D. Compliance with Laws
�. If, at any time, it shall be found that the person, firm or corporation to whom
the contract has been awarded has, in presenting any proposal or
proposals, unlawfully colluded with any other party or parties, then the
contract so awarded shall be null and void, and the consultant and his
sureties shall be liable to the Village for all loss or damage which the Village
may suffer thereby, and the Village may advertise for new bids for
performance of the required services.
2. The contractor shall, at all times during the life of this contract, observe and
abide by all federal, state and local laws which in any way affect the conduct
of the work and with all decrees and orders of courts or agencies of
competent jurisdiction. Likewise, said contractor shall be governed by all
municipal ordinances and regulations which in any way affect the conduct
of the work. The contractor shall indemnify and save harmless the Village,
its officers, agents and employees against any claim or liability arising from
or based on his violation of any law, ordinance, regulation, decree or court
order.
The bidder and contractor, as the successful bidder, shall comply with all
applicable federal, state and local laws, including, but not limited to, the
following:
a. Bid Rigginq/Rotating. By submitting a bid, the contractor certifies that no
owner, officer or director is barred from contracting with any unit of state
or local government as a result of violating the bid rigging or bid rotating
provisions contained in 720 ILCS 5133E-3 & 33E-4.
b. Tax Payment. The contractor certifies that it is not delinquent in the
payment of any taxes to the Illinois Department of Revenue pursuant to
65 ILCS 5111-42.1-1.
c. Drug Free Workplace Act. The contractor will comply with the
requirements of the Drug Free Workplace Act if the contract is $5,000 or
more, and it has more than 24 employees at the time of entering into the
contract pursuant to 30 ILCS 580, et seq.
d. Preference to Veterans Act. The contractor will comply with the
Preference to Veterans Act, 330 ILCS 55, et seq.
e. Non-Discri m i nation. The contractor will comply with the Illinois Public
Works Employment discrimination Act, 775 ILCS 1011, et seq.
f. Equal Employment opportunity. The contractor will comply with Article 2
of the Illinois Human Rights Act (775 ILCS 512-101, et seq.), including
establishment and maintenance of a sexual harassment policy as required
by Section 2-105 that will be produced to the Village upon request, and
the Rules and Regulations of the Illinois Department of Human rights,
including the EQUAL EMPLOYMENT OPPORTUNITY CLAUSE, that is a
material term of all public contracts, as set forth in Exhibit B.
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g. Compliance with Freedom of Information Act Request. Section 7 of the
Illinois Freedom of Information Act (FOIA), 5 ILCS 140/7, applies to public
records in the possession of a party with whom the Village has contracted.
The Village will have only a very short time from receipt of a FOIA request
to comply with the request and there is a significant amount of work
required to process a request including collating and reviewing the
information. The bidder/contractor acknowledges the requirements of
FOIA and agrees to comply with all requests made by the Village for public
records (as that term is defined by Section 2(c) of FOIA) in the
undersigned's possession and to provide the requested public records to
the Village within two (2) business days of the request being made by the
Village. The bidder/contractor agrees to indemnify and hold harmless the
Village from all claims, costs, penalties, losses and injuries (including but
not limited to, attorneys fees, other professional fees, court costs and/or
arbitration or other dispute resolution costs) arising out of or relating to its
failure to provide public records to the Village under the contract.
E. Work Guaranty
�. General Guaranty. Neither partial or final payment, nor any provision
in the contract, nor partial or entire use of the product/Work
embraced in the contract by the Village or the Public shall constitute
an acceptance of work not done in accordance with the contract, or
relieve the contractor of liability i n respect to any express warranties
or responsibility for failure to comply with the terms of those contract
documents.
F. Miscellaneous Contract Requirements
1 . contract Alterations. No amendment of a contract shall be valid
unless made in writing and signed by the Village President, Village
Manager or their authorized representative.
2. Licenses and Permits. The contractor shall procure at its own
expense all the necessary licenses and permits in connection with
the work under the contract.
3. Nonassignability. The contractor shall not assign the contract, or any
part thereof, to any other person, firm or corporation without the
previous written consent of the Village. Such assignment shall not
relieve the contractor from its obligations or change the terms of the
contract unless agreed by the Village at its sole discretion.
4. Notices. All notices required by the contract shall be given in writing.
5. Taxes. The contractor shall pay all federal, state and local taxes as
may be applicable on all materials, labor and services furnished by it
under the contract, and the amounts of such taxes shall be included
in the unit prices bid.
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EXHIBIT A
(Upon award of contract, to be
attached to PARKWAY STUMP
REMOVAL CONTRACT 2022-
2023 as Exhibit A)
Bid Proposal Form
Village of Mount Prospect
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
OWNER INFORMATION
Owner Name:
Address:
Business Name:
Business Address:
Home Phone:
This Business is a:
Business Phone:
Individual Proprietorship
F-1 Joint Venture
F-1 Partnership
F-1 Corporation
If applicable, give names and addresses of all partners, officers or directors.
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? F-1 YES
If yes, explain in full detail on a separate sheet of paper.
F-1 NO
Does the business currently hold a license or have a contract with any other municipality for
service? F-1 YES F-1 NO
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If yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce Commission, the
Office of the Illinois Attorney General, or any other governmental body during the period of one
year prior to the date of this proposal? ❑ YES ❑ No
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
In submitting this Proposal Form requesting award of the Village of Mount Prospect PARKWAY
STUMP REMOVAL CONTRACT 2022-2023, 1 hereby certify that:
�. I will not assign or subcontract any contracted work or services for the Village without prior
written approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither I, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. I am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. I am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village;
5. I provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
0. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et s ), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
8. I shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9. All of the information I have provided in this Application has been truthful and given in
good faith.
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have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the PARKWAY STUMP REMOVAL CONTRACT 2022-2023, and agree to abide by
the conditions set forth therein. My signature below indicates my acceptance of all such
conditions and my bid for award of the Village of Mount Prospect PARKWAY STUMP
REMOVAL CONTRACT 2022-2023.
Name of Company
Bid Submitted By
Position in Company
Phone No.
Date
Bidder must use the official firm name and authorized representative must sign.
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BID FORM
PARKWAY STUMP REMOVAL CONTRACT 2022-2023 Village of Mount Prospect
Department of Public works
101
(hereinafter called "Bidder")
To: office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
Specifications
General Conditions
Proposal Form —Exhibit A
Bid Form
Affidavit —Bid Certification Form
Performance Bond
Bid Security
Bid Sheet(s)
Contract Document —Exhibit B
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
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In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10)
business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum
No.
Addendum -Date
Acknowledgement by Bidder or Authorized
Representative
Date
Acknowledged
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide any required bonds or letter of
credit and certificate of insurance to the Village within ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bond(s), or taking such other action as may be available.
Security in the sum of one -thousand dollars ($1,000.00) in form of (check one):
Bid Bond certified check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
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In addition to Exhibit A (Bid Proposal Form), this Bid Submittal contains the
following:
1) Bid Form
2) Affidavit —Bid Certification Form
3) Bid Security
4) BID SHEET(S)
5) List of required references and equipment
Respectfully submitted:
Name of Firm/Bidder:
By: _
Title:
Date:
Contact Information:
Official Address:
Telephone:
Email:
(Signature)
ONE (1) SIGNED COPY OF EXHIBIT A (BID PROPOSAL FORM), THIS BID FORM AND BID SHEETS
ALONG WITH THE AFFIDAVIT - BID CERTIFICATION FORM, REQUIRED REFERENCES AND
EQUIPMENT, AND BID SECURITY SHALL BE SUBMITTED IN A SEALED MARKED ENVELOPE.
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AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
Address:
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment, the
undersigned, being first duly sworn on oath, deposes
and states that he or she is (sole owner,
partner, joint ventured, President, secretary, etc.) of
and has the authority to make all
(Name of Company)
certifications required by this affidavit.
Section I Non -collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II Bid Rigging and Rotating
The undersigned further states that
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in sections 33E-3 and 33E-4 of the Illinois criminal code, 720 ILLS
5133E-3, 33E-4.
Section III Drug Free Workplace
The undersigned further states that
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 1 LCs 580/17
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the substance Abuse Prevention in Public Works Projects Act, 820
ILLS 255/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
The undersigned further states that
(Name of Company)
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is
30
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 05 ILCS 5111-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexual Harassment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (I) the illegality of sexual harassment; (II) the definition of sexual harassment
under State law; (III) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the state, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 511-103 (M) (2002),
The undersigned further states that
has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by:
Signature
Title:
Signed and sworn to before me this day of , 20,
My commission expires:
Notary Public
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PERFORMANCE BOND
Principal Amount:
Contract:
KNOWN ALL MEN BY THESE PRESENTS, that Contractor
, , as
Principal (hereinafter "Contractor"), and , with main
office at , a corporation of the state of
,as Surety (hereinafter "Surety"), are held and firmly bound unto the Village
of Mount Prospect, an Illinois municipal corporation (hereinafter "Village"), in the penal sum of
Dollars ($ ), lawful money of the United
States, for the payment of which, we bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, contractor has entered into a written agreement with the Village dated
(hereinafter "contract"), for Landscape Maintainance Contract 2020-
2021 in accordance with the specifications prepared by the Vlllaeg of Mount Prospect, which
Contract is incorporated herein and made a part hereof.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor
shall fully, promptly and completely discharge the Contract and all duly authorized modifications,
alterations, changes, or additions to said Contract as may hereafter be made, and during the life
of any guaranty required under the Contract, and, if Contractor shall fully secure and protect the
Village from all liability and from all loss or expense of any kind, including all court costs and
attorneys' fees made necessary or arising from the failure, refusal or neglect of contractor to
comply with all obligations assumed by contractor in connection with the performance of the
Contract and all such modifications, alterations, changes, or additions, then this obligation shall
be null and Void; otherwise it shall remain in full force and effect.
Upon receipt of written notice from the Village that the contractor is in default, and
performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy
the default; (2) arrange for the performance of contractor's obligations under the contract through
the use of qualified contractors acceptable to the Village; or (3) notify the Village that it may hire
a contractor to complete Contractor's obligations under the contract. Surety will promptly notify,
in writing, the Village of which option it is exercising. Failure of the Surety to elect an option within
fifteen (15) days of receipt of the notice from the Village shall constitute authorization to the Village
to complete the improvements at Surety's expense.
The balance of the contract price shall be credited against the cost of completing and/or
correcting the contractor's performance under the contract. If the cost exceeds the balance of
the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of the
principal amount of this Bond. If the Surety arranges for completion and/or correction or remedies
the default, the balance of the contract price that is required to complete, correct or remedy the
default shall be paid by the Village to Surety. Surety will be responsible, up to the maximum of
the principal amount of this Bond, for payment for correction and completion of the Contract, any
additional legal, design professional or delay costs arising from contractor's default and/or
resulting from action or inaction on the part of the Surety and liquidated damages, or, if no
liquidated damages are provided for in the Contract, actual damages caused by delayed
performance or non-performance by the contractor or Surety. The Village shall not be required
to pay Surety more than the balance of the contract price.
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The term "balance of the contract price" means the total amount payable by the Village to
the Contractor under the contract, and any amendments thereto, less the amounts paid to the
Contractor by the Village.
Any suit under this Bond must be filed before the expiration of two years from the date on
which final payment under the Contract is due or the applicable statute of limitations, whichever
is longer. No right of action shall accrue on this Bond to or for the use of any person or corporation
other than the Village or its heirs, executors, administrators or successors. Any proceeding, legal
or equitable, under this Bond may be instituted in a court of competent jurisdiction in the location
in which the work is located. Notice to any of the parties shall be mailed to the appropriate address
listed above.
Surety hereby waives notice of any modifications, alterations, changes, additions or
extension of time in the contract.
Signed and sealed this day of
Contractor
By:
Signature
Title
ATTEST:
Corporate Secretary (corporations only)
STATE OF
COUNTY of
1201
Surety
Officer of The Surety
Title
Address:
AInTORY
I, , a Notary Public in and for said county, do hereby
certify that
(Insert Name of Attorney -In -Fact for Surety)
who is personally known to me to be the same person whose name is subscribed to the foregoing
instrument on behalf of Surety, appeared before me this day in person and acknowledge
respectively that he/she signed, sealed, and delivered said instrument as his/her free and
voluntary act for the uses and purposes therein set forth.
Given under my hand and notarial seal this
Notary Signature:
day of
My Commission expires:
202
061
33
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount
of being one -thousand dollars ($1 1000.00) by
the bidder, in favor of the Village of Mount Prospect. It is
hereby agreed that, should bidder be awarded the contract for services contemplated
under this bid and fail or refuse to execute a contract for the performance of said services,
or to provide the required payment, or letter of credit, and certificate of insurance, then
this security, in the amount stipulated above, shall be forfeited and may be retained by
the Village of Mount Prospect as liquidated damages and not as a penalty. All bids to
remain firm for a period of ninety (90) days after bid opening date.
SUBMITTED THIS DAY OF
SEAL (if corporation)
20
Bidder:
Bidder's Agent and Agent's Title
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of
31
34
BID SHEET
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
The undersigned herewith submits a bid on the "Parkway Stump Removal Contract 2022-
2023" in accordance with the attached documents. All bids are to be delivered to the office of
the Village Manager at 50 S. Emerson Street, 311 Floor, Mount Prospect, Illinois 50055, prior to
1:00p.m. on February 14, 2022.
SCHEDULE OF PRICES
We will perform the services as outlined in the Parkway Stump Removal Contract 2022-2023 for sums as
follows:
STUMP PRICING FOR 2022
Size Range
(Tree DBH)
Total Estimated
Work in Inches *
Bid priceer Inch 2022
p
Extended Cost 2022
0-'15"
1000*
$
$
16-25"
2250*
$
$
26Y3 +
2250*
$
$
Total Extended 2023 Cost
Total Extended 2022 Cost
$
STUMP PRICING FOR 2023
Size Range
(Tree DBH)
Total Estimated
Work in Inches *
Bid priceer Inch 2023
p
Extended Cost 2023
0-1537
1000*
$
$
16-2515
2250*
$
$
2673 +
2250*
$
$
Total Extended 2023 Cost
$
GRAND TOTAL FOR 2022+2023 STUMP REMOVAL $
***Quantities are estimated and could be higher or lower depending on workload
33
36
Submitted this day of
s2022 -
Mark
2022.
Mark outside of envelope: " PARKWAY STUMP REMOVAL CONTRACT 2022-
2023" and deliver to the Village Manager's office at 50 South Emerson Street 3rd
Floor, Mount Prospect, Illinois, 60056, by 1:00 p.m., Monday, February 14, 2022.
Date submitted:
Name of Company/Firm
Address of Company/Firm
am
Phone:
, 2022
Also note any exceptions to the specifications.
COMPANY OWNER
ADDRESS CITY, STATE, ZIP
PHONE #
SIGNATURE
DATE
, 2022
Note: All bids to remain firm for ninety (90) days. Be sure to mark the outside of the
envelope, "Sealed Bid for PARKWAY STUMP REMOVAL CONTRACT 2022-2023."
34
37
*:l:Il:��r:�
VILLAGE OF MOUNT PROSPECT
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
THIS AGREEMENT (hereinafter the "Contract") is entered into by and between the
Village of Mount Prospect, an Illinois home rule municipality (hereinafter the "Village"),
and , an , located at
Illinois, (hereinafter the "contractor").
1. GENERAL As stated in the bid document.
2. SPECIFICATIONS As stated in the bid document.
3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon
any infringement of any patent relating to goods specified in the contract, and on
account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented of unpatented invention,
article or appliance furnished or used under the proposal specifications.
4. ADHERENCE TO LAWS
Employees and agents of contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals.
Contractor shall meet all applicable licensing requirements of the Village.
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace
Act (30 ILCS 580/1, et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
ILCS 10/1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (775 1 LCS 512-101, et
seg.), and the Rules and Regulations of the Illinois Department of Human
Rights, including establishment and maintenance of a sexual harassment
policy as required by section 2-105 of that Article and Act;
d. comply with the Americans with Disabilities Act; and
35
W
e. comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE required by the Illinois Department of Human Rights as a material
term of all public contracts, which states as follows:
Title 44, Part 750, Section 750, APPENDIX A , Illinois Administrative Code,
Equal Employment Opportunity Clause
EQUAL EMPLOYMENT OPPORTUNITY
In the event of contractor's non-compliance with the provisions of this Equal
Employment opportunity clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), contractor
may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and the contract
may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or
regulation. During the performance of this contract, the contractor agrees as
follows:
1) That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization.
2) That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability (in accordance with the
Department's Rules) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees
are hired in such a way that minorities and women are not underutilized.
3) That, in all solicitations or advertisements for employees placed by it or on
its behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin
or ancestry, age, physical or mental handicap unrelated to ability, or an
unfavorable discharge from military service.
4) That it will send to each labor organization or representative of workers
with which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
contractor's obligations under the Illinois Human Rights Act and the Department's
Rules. If any such labor organization or representative fails or refuses to
cooperate with the contractor in its efforts to comply with such Act and Rules, the
contractor will promptly so notify the Department and the contracting agency and
will recruit employees from other sources when necessary to fulfill its obligations
thereunder.
5) That it will submit reports as required by the Department's Rules, furnish
all relevant information as may from time to time be requested by the Department
0
W
or the contracting agency, and in all respects comply with the Illinois Human Rights
Act and the Department's Rules.
0} That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency and the Department for purposes of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause in
every subcontract it awards under which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department in the event any subcontractor fails or refuses to comply
therewith. In addition, the contractor will not utilize any subcontractor declared by
the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the
Equal Employment opportunity Clause above, following is an excerpt of Section
750.30 of the Department of Human Right's Rules and Regulations for Public
Contracts:
Title 44, Part 750, section 750.30, Illinois Administrative Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal
Employment Opportunity Clause set forth in Appendix A of this Part in each of its
subcontracts under which any portion of the contract obligations are undertaken or
assumed, said inclusion to be either verbatim or by reference so that the provisions
of the clause will be binding upon such subcontractors.
5. FEE SCHEDULE
The charges to be assessed by Contractor under this contract are set forth in the
fee schedule contained in Exhibit A.
0. LOG BOOK, RECORDS & REPORTS REQUIRED
The contractor shall provide the Village with a written status report on its provision
of services required by the contract. This report shall be due before the tenth day
of the following month.
7. METHODS OF PAYMENT
Payment under the contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 5O I LCS 505/1 et seq.
8. HOLD HARMLESS AGREEMENT (CONTRACTUAL LIABILITY)
Contractor assumes full responsibility for the acts and omissions of its employees
and agents while engaged in performing services under the contract. contractor
agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save
and hold forever harmless the Village, its officers, appointed and elected officials,
37
40
Mayor and Board of Trustees, employees, volunteers, attorneys and agents from
and against any and all liabilities, obligations, claims, losses, damages, penalties,
and costs and expenses resulting from any suit, claim, demand, judgment, or
cause of action initiated by any person, including contractor and its officers,
officials, employees, subcontractors, volunteers and agents, arising out of,
connected with, or in any way associated with the performance of services covered
by this contract or the equipment used in connection therewith.
9. CONTRACTOR'S LIABILITY INSURANCE
Contractor shall not commence with the performance of services under this
Contract until it has obtained all insurance required hereunder and such insurance
has been approved by the Village. Certificates of such insurance shall be filed with
the Village prior to commencing work. Additionally, Contractor will provide the
Village with a letter from the insurance carrier that the Village will be notified within
thirty (30) days of the pending cancellation of any policy relating to this Contract.
Each insurance company shall be subject to approval by the Village, and the
respective policies shall name the Village as an additional named insured.
Approval of the insurance by the Village shall not relieve or decrease the liability
of contractor hereunder. Such insurance is primary and in no event will be
considered contributory to any insurance purchased by the Village. Such
insurance will not be canceled, reduced, or materially changed without providing
the Village thirty (30) days advance written notice, via certified mail.
Contractor shall maintain all insurance required under subsections a through h of
this Section for not less than one (1) year after completion of this contract.
10. CONTRACT TERMINATION
The Village and Contractor reserve the right to terminate the Contract at any time
upon ten (10) days advance written notice to the other party. In addition to the
provisions set forth in Section General conditions (A,9) for immediate termination,
failure of Contractor to perform any aspect of this Contract properly and/or to
provide proper treatment to the general public, in the sole discretion of the Vilage,
is cause for immediate termination of the Contract without prior notice.
LENGTH OF CONTRACT
This contract shall be in effect beginning March 1, 2022, and shall remain in effect
until december 31, 2023, unless terminated by either party under the conditions
specified in Section 10, contract Termination. Upon satisfactory completion of the
initial two year term of the contract the contract may be extended for one (1)
additional one (1) year period beyond the termination date by mutual, written
agreement between the Village and the contractor. The contractor must agree to
hold their prices at the same rate as the previous year. The Village reserves the
right to re -bid the contract at the end of any contract period.
12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST
The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village has contracted.
The Village will have only a very short period of time from receipt of a FOIA request
38
41
to comply with the request, and there is a significant amount of work required to
process a request including collating and reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village for public records (as that term is defined by Section
2(c) of FOIA) in its possession and to provide the requested public records to the
Village within two (2) business days of the request being made by the Village.
Contractor agrees to indemnify and hold harmless the Village from all claims,
costs, penalty, losses and injuries (including but not limited to, attorney's fees,
other professional fees, court costs and/or arbitration or other dispute resolution
costs) arising out of or relating to its failure to provide the public records to the
Village under this Contract.
13. contractor shall not assign this Contract or any part thereof without the prior written
consent of the Village. Approval, if any, for such assignment shall be made by the
Corporate Authorities of the Village. This Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective assigns, legal
representatives and successors in interest.
14. GOVERNING LAW
This contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the county of cook, Illinois.
16. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this contract shall not affect the validity or enforceability of the
remaining terms and provisions of this contract so long as the material purposes
of this contract can be determined and effectuated.
16. INTERPRETATION
Any headings of the contract are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the contract.
17. WAIVER OF BREACH
If either party waives a breach of any provision of this contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent breach
by either party or prevent either party from enforcing such provisions.
18. MERGER -AMENDMENT
This contract sets forth the entire understanding of the parties relative to the
subject hereof and supersedes any and all prior agreements, express or implied,
oral or written. No amendment or modification of this Contract shall be effective
unless reduced to writing and executed by the parties.
39
42
1 9. COUNTERPARTS
This Contract may be executed in several counterparts each of which shall be an
original and all of which shall constitute but one and the same instrument.
20. EFFECTIVE DATE
The Effective Date of this Contract shall be the date executed by the Village
President, and attested by the Village Clerk.
In Witness thereof, the said parties have executed and signed this contract
on
Attest:
Karen Agoranos, Village Clerk
Attest:
Secretary
(Corporate Seal)
■ 2022.
Corporate Name:
VILLAGE of MOUNT PROSPECT, an
Illinois Municipal Corporation
Its
40
EA 191
EXHIBIT A
(Upon award of contract, to be
attached to PARKWAY STUMP
REMOVAL CONTRACT 2022-
2023 as Exhibit A)
Bid Pr2posal Form
Village of Mount Prospect
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
OWNER INFORMATION
Owner Name:: DEAN FLECK
Address: 744 N WASHINGTON, PARK RIDGE, IL 60068
Business Name: FLECK'S LANDSCAPING
Business Address: 222 INDUSTRIAL LANE, WHEELING, IL 60090
Home Phone-, 847-384-8518 Business Phonew 847-588-2100
This Business is a: Individual Proprietorship
❑ Joint Venture
❑ Partnership
FRICorporation
If applicable, give names and addresses of all partners, officers or directors.
Name
NIA
Address
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? YES ® NO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
STUMP REMOVAL S2NIC@? V YES El NO
19
44
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the PARKWAY STUMP REMOVAL CONTRACT 2022-2023, and agree to abide by
the conditions set forth therein. My signature below indicates my acceptance of all such
conditions and my bid for award of the Village of fount Prospect PARKWAY STUMP
REMOVAL CONTRACT 2022-2023.
Name of Company FLECKS LANDSCAPING �
Bid Submitted By ,JIM TAIT
Position in company ,ACCOUNT REPRESENTATIVE
Phone N o. 847-588-21 0 Date 2/1/22
Bidder must use the official firm name and authorized representative must sign
21
45
BID FORM
PARKWAY STUMP REMOVAL CONTRACT 2022-2023 Village of Mount Prospect
Department of Public Works
FROM: FLECK'S LANDSCAPING
222 INDUSTRIAL LANE, WHEELING, 1L 60090
(hereinafter called "Bidder")
TO: office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 50056
(hereinafter called "Village" or "Village of Mount Prospect")
PARKWAY STUMP REMOVAL CONTRACT 20222023
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
Specifications
General Conditions
Proposal Form —Exhibit A
Bid Form
Affidavit —Bid Certification Form
Performance Bond
Bid Security
Bid Sheet(s)
Contract Document —Exhibit B
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
23
46
In addition to Exhibit A (Bid Proposal Form), this Bid Submittal contains the
following:
1) Bid Form
2) Affidavit —Bid Certification Form
3) Bid Security
4) BID SHEET(S)
5) List of required references and equipment
Respectfully submitted-,
Name of irm/Bidder: FLECK'S LANDSCAPING
M
(Signature)
Title-,
Date11
Contact Information',:
Official Address;.22ZN
...QQ20 . .. ............... ..................
Telephone: ••
mumim
ONE (1) SIGNED COPY OF EXHIBIT A (BID PROPOSAL FORM), THIS BID FORM AND BID SHEETS
ALONG WITH THE AFFIDAVIT - BID CERTIFICATION FORM, REQUIRED REFERENCES AND
EQUIPMENT, AND BID SECURITY SHALL BE SUBMITTED IN A SEALED MARKED ENVELOPE.
25
47
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:11 111 111111 11111 fLEI� vic% � 111111
W-DAII.Q L A bil I Q 11 5.QAf__I.LNS42
Address,:
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment, the
undersigned, DEA[9 FLECK _ _ being first duly sworn on oath, deposes
and states that he or she is _Q�� �.. �.d. � (sole owner,
partner, joint ventured, President, Secretary, etc.) of
FIEQI -LANDSCAPING, W and has the authority to make all
(Name of Company)
certifications required by this affidavit.
Section I Non -collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II Bid Ri99
ing and Rotat n
The undersigned further states that FLECK'S LANDSCAPINGM
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal code, 720 ILLS
5133E-3, 33E-4.
Section III Drug-free Workplam
The undersigned further states that FLECK'S LANDSCAPING
(Name of Company) �.
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 20511 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
The undersigned further states that wFlFQK'SwkLANC?.._$.��Pw,,G is
(Name of Company)
27
48
Bond No.
Principal Amount:
Contract:
KNOWN ALL MEN
PERFORMANCE BOND
BY THESE PRESENTS, that Contractor
�gas
Principal (hereinafter "Contractor"), and , with main
office at J a corporation of the state of
,as Surety (hereinafter "Surety"), are held and firmly bound unto the Village
of Mount Prospect, an Illinois municipal corporation (hereinafter "Village"), in the penal sum of
Dollars ($ }, lawful money of the United
States, for the payment of which, we bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has entered into a written agreement with the Village dated
(hereinafter "Contract"), for Landscape Maintainance Contract 2020-
2021 in accordance with the specifications prepared by the Vlllaeg of Mount Prospect, which
Contract is incorporated herein and made a part hereof.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Contractor
shall fully, promptly and completely discharge the Contract and all duly authorized modifications,
alterations, changes, or additions to said Contract as may hereafter be made, and during the life
of any guaranty required under the Contract, and, if Contractor shall fully secure and protect the
Village from all liability and from all loss or expense of any kind, including all court costs and
attorneys' fees made necessary or arising from the failure, refusal or neglect of Contractor to
comply with all obligations assumed by Contractor in connection with the performance of the
Contract and all such modifications, alterations, changes, or additions, then this obligation shall
be null and void; otherwise it shall remain in full force and effect.
Upon receipt of written notice from the Village that the Contractor is in default, and
performance by the Village of its obligations under the Contract, Surety will promptly (1) remedy
the default; (2) arrange for the performance of Contractor's obligations under the Contract through
the use of qualified contractors acceptable to the Village; or (3) notify the Village that it may hire
a contractor to complete Contractor's obligations under the Contract. Surety will promptly notify,
in writing, the Village of which option it is exercising. Failure of the Surety to elect an option within
fifteen (15) days of receipt of the notice from the Village shall constitute authorization to the Village
to complete the improvements at Surety's expense.
The balance of the contract price shall be credited against the cost of completing and/or
correcting the Contractor's performance under the Contract. If the cost exceeds the balance of
the contract price, the Surety shall pay the excess amount to the Village, up to a maximum of the
principal amount of this Bond. If the Surety arranges for completion and/or correction or remedies
the default, the balance of the contract price that is required to complete, correct or remedy the
default shall be paid by the Village to Surety. Surety will be responsible, up to the maximum of
the principal amount of this Bond, for payment for correction and completion of the Contract, any
additional legal, design professional or delay costs arising from Contractor's default and/or
resulting from action or inaction on the part of the Surety and liquidated damages, or, if no
liquidated damages are provided for in the Contract, actual damages caused by delayed
performance or non-performance by the Contractor or Surety. The Village shall not be required
to pay Surety more than the balance of the contract price.
29
49
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount
of �� � � being one -thousand dollars ($1,000.00) by
FL,�CWS�C��1N
_._, the bidder, in favor of the Village of Mount Prospect. It is
hereby agreed that, should bidder be awarded the contract for services contemplated
under this bid and fail or refuse to execute a contract for the performance of said services,
or to provide the required payment, or letter of credit, and certificate of insurance, then
this security, in the amount stipulated above, shall be forfeited and may be retained by
the Village of Mount Prospect as liquidated damages and not as a penalty. All bids to
remain firm for a period of ninety (00) days after bid opening date.
SUBMITTED THIS DAY of , 20 .
SEAL (if corporation)
Bidder:
Bidder's Agent and Agent's Title
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of MI��„�
31
50
PARKWAY STUMP REMOVAL CONTRACT 2022-2023
The undersigned herewith submits a bid on the "Parkway Stump Removal Contract 2022-
2023" in accordance with the attached documents. All bids are to be delivered to the office of
the pillage Manager at 50 S. Emerson Street, 3rd Floor, fount Prospect, Illinois 60055, prior to
1 :00p. m . on February 14, 2022.
SCHEDULE OF PRICES
We will perform the services as outlined in the Parkway Stump Removal Contract 2022-2023 for sums as
follows:
STUMP PRICING FOR 2022
Size Range Total Estimated
(Tree DBH) Work in Inches * Bid Price per Inch 2022 Extended Cost 2022
0-1557 � o 0 0 * � 8.90 $ �............... m�m�m�m���������������,wwwww..........
8 Q,Q-0
16-25" . ... .....2230* $ x.00 $
26" + 2250* $
Total Extended 2022 Cost $ 4$,950
STUMP PRICING FOR 2023
Size Range
Total Estimated
Tree DBH }
Work in Inches *
Bid Price per Inch 2023
Extended Cost 2023
0-15"
1000*
$a, 42.0
$ 0
16-25"
2250*
$.......... 8, .,.9.!l ...... WOW ... qm.wq.w
1$20.025
26" +
2250*
$ R on
$ g n ne)r,
Total Extended 2023 Cost 1 $4$,950
GRAND TOTAL FOR 2022+2023 STUMP REMOVAL X979900
'Quantifies are estimated and could be hJ her or lower deppo,di.nq on workload
33
51
A
TNl�f. f'xexiwav owument A31 0 u u
62 1 1"k
^A.�j+;' �fWr�i•Doc
AIIJJl.IlI9LS;`,,'I� w, N. vow wsn w...,>
Bid Bond
CONTRACTOR: SURETY:
(Name, legal status and address) (Name, legal status and principal place of business)
Fleck's Landscaping, Inc. Washington International Insurance Company: New Hampshire Corporation
222 Industrial Lane 1450 American Lane, Suite 1100
Wheeling, IL 60090 Schaumburg, IL 60173
OWNER:
(Name, legal status and address)
Village of Mount prospect
This document has important legal
50 South Emerson Street
consequences. Consultation with
Mount Prospect, IL 60456
an attorney is encouraged with
respect to its completion or
BOND AMOUNT: One Thousand and no/100 Dollars (--$1,004.00--)
modification.
PROJECT:
Any singular reference to
(Name, location or address, and Project number,if'any)
Contractor Surety Owner or
other party shall be considered
Parkway Stump Removal Contract 2422-2023
plural where applicable.
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1 ) enters into a contract with the Owner in accordance with the terms of such
bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted
in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract
and for the prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to the Owner the
difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount
for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect, The Surety hereby waives any notice of
an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of
notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for
acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for
an extension beyond sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall
be deemed to be Subcontractor and the term Owner shall. be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond,
Signed and sealed this 14th day of February, 2022.
1.1ck' 4,41,11 , sca It Inc.
(Veal)
(Witness)
Wassit c ,t, ° n International Insurance ao19114
. ..... ...See Attached Jurat (Surety)
tl lI "' 1(■/VealJ3+
www (...1 ur e ty i�....N�A� ry� 1
(Witness) Tb
(Title)Lucianne Bischoff, Attorney In Fact
CA TI W You should sign an original AIA Contract Document, on which this text appears in [). An original assures that
charges will not be obscured.
Init. AIA Document A31OTM - 2010. Copyright 0 1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: This A16 O
Document is protected by U.S. Copyright Law and International Treaties. 1. llalltliorized reproduction or distribution of this AIAO Document, or
I any partion of it, may result in severa civil and criminal penalties, and will be prosecuted to the maximurn extent possible r, nder the law.
Purchasers are permitted to reproduce ten (1 O) copies of this document when completed: To report copyright violations of AIA Contract Documents, e-mail
The American Institute of Architects' legal counsel, copyright@aia,,org. 061110
52
Washington International Insurance Company - Digital Seal
This Digital Seal is being provided in lieu of a physical corporate seal to accomodate extraordinary circumstances.
The Digital Seal has been designated for a single use on a specific Bond, described as follows:
Type of Bond: Bid --Z— Performance/Payment Other (specify)
Bond Number (not required on bid bonds) N/A
Penal Sum of Bond or Bid Penalty Percentage 1 1 000
Principal Name Fleck's Landsca Itl �C1C.
Obligee Name Villi e of Mount Prospect
Date of Bond Febr14th„ 2022
As part of business continuity efforts during the ongoing COVID-19 pandemic, Washington International
Insurance Company has authorized the use of this Digital Seal for the execution of this Bond. Washington
International Insurance Company agrees and affirms that this Digital Seal is deemed affixed to the Bond described
above with the same force and effect as a physical corporate seal.
Agency ID# 5000786
Verification Service Available
The validity of this Digital Seal can be verified by sending an email to Surety–Forms@swissre.com. please
include the basic Bond information found on this Digital Seal and the Agency ID number in the inquiry. A
response will be provided by the conclusion of the next business day.
53
Surety Company Acknowledgement
STATE OF ILLINOIS
COUNTY OF COOK ss'
011 this 14th day of Feb u y........ � 2022 before me persoully appeared
Lucianne Bischoff to me known Wigo being b me dU l sworn., did
m m 7 ? '
depose and sty: that (s)he resides of Schaumburg, riiinais, that (s}he is the Attorney in Fact of
Washington International Ins rate e ,M , b .._ . -m mm ...,,.. tilcor•poratioll
described ill and whicli exeCUted the amiexed illstr ifflellt; that (s)lle knows the corporate seal of
said corpot-ation; that the seal affixed to said instrUllielit is such corporate seal, that it was so
affixed by order- of the Board of Directors of said corporation; that (s)he signed his/her name
thereto by like order; and that the liabilities of said corporation do not exceed its assets as
ascertahied in the mannei- provided by law.
M
-44
„""- ------n„ --- . ..x������..m������,.�����xµ��.
Notary Public iri and for the above COLInty and State
my Commission Expires: 06/23/25
MMAA
WTICTIAL SEAL.
S NTH E
Notary Public - state of Illinois
ammo E fres. Joni 2,02]
54
SWISS RE CORPORATE SOLUTIONS
NORT14 AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Company, a corporation duly organized and 0XiSh11g LIII&I"
laws of the State of'Now I-lanipslilre, and having its principal off -ice in the City of Kansas City, Missouri, Land Washington International Insurance
L_
Company, a corporation orgCaiiized and existing under the laws of the State of New Hampshire and having its principal office in the City of Kansas,
City, Missouri, each does hereby niake, constitute sand appoint:
ROBEIRTB. SCI ILJ']-'Z, JAMES L. S1J1.K0WSKf,, CAROL A., DOUGHERTY, SH E'RHN L 1*_',,Mu�'R� M 1KFP01 1L, JOHN F. ADAMS, GERALD C. OLSON.
_ .. . ....... ....... . ... ...... . . ........ . . ..... ......
RO B E R]"W, M IFF I - K F, K IRK K I - I S K I FM I `TZ, CO U RTN E NP A � F I A SK A., S A IM AN, I " 1-1 A 13 1. �A I.) F K F. B 1 � I F� N -I-, S P 0 1) FN, I � U 0 A N N Fi 14 1 S C 1-10 FT wi d CIA R I STI N F 1:11, 1 "1 1 F I
.................. .. . .................... _ ................ . . . . .............. . ....... _ . ......... . . .... . ...... — . ................................................................. . .............. ............ . ... _ ................ - . . ..... ................... . ........... . .................. __ . ........................................................................
J 0 1 NJ' LY C) R S t 1�` V El R A I.- L Y
. . . . ........ _ ......................................................... . .. . .......... . . . ... . ......... .... . .... . . . ........ I.., ............................. ........... .......... ....... .......... .................. . . .....
Its true and lawful Attorneys) -in -Fact, to make, execute, seal and deliver, forand on its behalf and as its act and deed, bonds or- other writings
obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contr4acts of suretyship as are or may berequired orpervnitted leyId
law, regulation, contract Or otherwisc, provided that no bond or undertaking 01- C0111fZICt or suretyship CXeCUIC(l Under this Mllth.Orit.y S111:1.11 eXCeed the
'111101111t of FIFTY MILLI -ON ($50,000,000,00) DOLLARS
. . ..................... .. ... . ... ... . ........ ......................
. . . . ... ...................
... ....... . ... .......
.......... .................... .........
This Power of Attorney is granted and is signed by 1aCSjl11flC Under and by the LfflfllOrily Ofthe I011OWing RCSOIL'ItiOnS adopled by dic Boal -ds of
Directors ofbolh North American Specialty 111SUrance Company and Washington hi(ernalional 111SUral')CC COMP'fflly Ot Illeetill"S L
ILIN called and held
on the 9"' of May, 2012:
"RESOLVED, that any two of the Presidents, any Managing Director, any Sonlor Vice President, any Vice President, any Assistant Vice President
[lie Secretary Or any Assistant Secretary be, and each or eany ofthem liereby is U11110riZed to eXCCL1(e',1 flower of'Atlorney qualifying the attorney liallied
in the given Power of Attorney to execute oil behalf of the Company bonds, LITidertakings and all conlracts of surety, and. that each or any ofthe'lli
hereby is authorized to attest to t1ie execution of` ally SLIC,11 Power of Attorney anti to attach therein the seal of the Cornpcany, and it is
rrI_1E
FtJR R RESOLVED, dicat, tile signature of Such officers acid the seal of the Coiripcany may be affixed to iiny such Power cif Attorney or to any
certificate rel a t I n g thereto by facsimile, ri-nd ally s ii c h Powe r of Attorney o r c e rti fica I e bearing S Ll C 1) fac s i ill I I e s i g na (u res Ur facsimile seal shall be
bindinly Up011 the COMParly W11C11 SO affixed iii the future with regard to any bond, under(ak [11 01' Wntract of surety to which it is attached."
U9
WN'A 0 q M " W.
wry
god' SZ1 0 NA t
4
X 0
........... . ............
%
S B y . . . ..... U1,
IS teve n 1'. Anderson, d e i son, S wflor NII I Irtni 1 den t o f Wa i h i n g t o n I n e nia t o ma I I n .4 u r a n c e Com p a it y
EAL SEAL
S'emov Vice President. orNorth It III eriCH D SPU !a I ty 1II5LJ1'diJVC C011 Ii.) H I IV
1973
k
-v �Aqi 0A f
By.......... . ..w........... ......... . .......
11 k J a tva sk, n S, Se I I if) I, N' i cc 11 resi d en t 0 f N) 11.411 i n gt o 11 111 t orna t 1 o i ia I I n s w ra I I c c (,o I n 13 a it v
& S va 10 1- NJ ce 11 res Id v n 1 4) f N 4) ri h a it v! oi n S 1) cc ka I 1Y I j I S I i ra it C c ('0 in pn 11 y
IN WE -1 -NESS W14ER.EOF, North American Specialty Insurance Company and Washington International Insurance Company h ',ive caused Lheir
official seals to be IIMLInto affixed, and these presents to be signed by their authorized offliccrs this 2ND day of... ...... D E C'E M 13 ER �2021
........... . ...... . . ........ . .. . . ........
North American Specialty Insurance Company
Washijigton International Insurance Company
State of 11111101s
COL111ty Of Cookss:
0 n this 2ND Gla y o f D EC EM'13 ER , 2o 21 before re ni e, a Notary P U b I i C pe rs o n al I y ap pe a red _. SN—V CIT, . ..... P . .. .....
....................... .......... . ... .... Senior vice President of
Washing(on International Insurance Company and Senior Vice President oJ*North American Specialty Insurance Company and Erik Jeatisseris
�f ".,.,.. . ........ . .... ; .................... . .
Senior Vice President of Washington Intern"'Itional Insurcance Company and Senior Vice President of North Amerman Specialty Insurance
Conipany, personally known to iiie, who being by nie duty sworn, acknowledged fliat they signed the above I"ower ofAttorney as offikers ofall.d
acknowledged said instrument to be the voluntary act and deed of their respective conilmnies.
. . . . . . . ....... . . .....
.......... . . . ...... .. .....
YAMN A, PATEL.
OFFICIAL SEAL.
................................. .......... .................. .. . ......................u.
. . . ... . . . .
My commission. EXPI(Q811 YasiTiln A. Paiel, Notal
moy 2.6� 2023
. ................
the duly elected Senior Vice President and Assislnn� SeCTIC11111'. of* North American SPCGi,-tJ(y IDSUrance Company and
........... . . ............ ............. . .....
Washington International Insurance Company, do hereby ccrtilly that the above alit] foi-egoing is a ti -Lie and correct copy of fa Power` ofAttorney
given by said North American Specialty 111SUrance Company and Was1iington International J11SL1l'c'11lCe collipany, W111ch is still ill ftill force and
effect.
IN WITNESS WHEREOF, I have set my hai,id and affixed the seals of the Companies this 14thday of FebruaKy'..,..., 20...22
.. . ... .. . . ........... .. .. .............
. ..............
Jif 1rey o I d bo rg, S c n i o i V i c LI res i d on A ss Ns I an I S oc i o w ry L)
w aSIIiIlgi (,. 1) 1 n I.0 1.1 la o na 1 11 "'Ll r"i 11 cc ('o 111 Pa I IV & No r I- I I A me i i ca it Sjvcia I I v I i Is i irane. e C: oi u 1) a i I v
................................................................ . . . ........................ . . . . ... . .. .. .. .. .. .. .. .. .. ............................... . .......... ................ ............ . . . . .............
..................... . . .................................................................................................. . . . .. 1-��������������������������������� 1111111 . N 55
Fleck's landscaping is a full service landscape contractor providing design, construction and
maintenance services starting in 1987 by Dean Fleck and is the current owner.
During the landscape maintenance season, Fleck's landscaping employs approximately 110
individuals.
Fleck's Landscaping has never filed bankruptcy while performing work of like nature or magnitude.
The Account Representative —Jim Tait — has 35 years experience in the landscape industry.
Field personnel responsible for execution of contract -- landscape foreman and labor have a minimum 5
years experience in the landscape industry.
All personnel responsible in the charge of the work have performed satisfactorily on other contracts of
like nature and magnitude or comparable difficulty at similar rate of progress
Fleck's Landscaping has not been a party to which they have been declared in breach of one or more
provisions of a contract
Fleck's Landscaping does not have any administrative proceedings or litigation filed by or against them
in the past five (5) years.
Fleck's Landscaping maintains a permanent place of business at the following address for 16 years:
222 Industrial Lane
Wheeling, IL
:11.1
See attached for aerial view
Fleck's Landscaping would be using existing full time staff.
Fleck's Landscaping has not been rejected for not being a responsible bidder.
See attached equipment list
See attached reference list
DESIGN BUILD MAINTAIN
56
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Fleck's Landscaping maintains a permanent place of business at the following address:
210 Industrial Lane
Wheeling, IL
Types of Equipment
Required for the Project
Bandit Stump Grinder Model 2550 with 44 HP Turbo Diesel and revolution cutting wheel
(3) Ford F450 diesel stake bed trucks
(1) 20 foot flat bed tow behind trailers
Arrow board
Back Pack Blowers
Assorted Hand Tools
Fleck's Landscaping owns all of these items
Fleck's Landscaping has had a similar contract with the Village of Arlington Heights for tree stump
removal and restoration since 2014. All stumps have been removed and restored on time and to the
Village's satisfaction. After the list is received from the village, we call JULIE for locates andp lan the
route for the most efficient use. The stump grinder crew is sent out with the self propelled stump
grinder, truck and trailer. This is followed by the grindings removal crew and collection truck to remove
the grindings. Behind them is the soil, seed and mulch crew with truck. The crews cant typically rind and
Yp Y g
restore 20-30 stumps per day, more if the stumps are located close together. A daily completion list is
sent to the village's representative and any unscheduled stump removals that the village has are
addressed promptly.
DESIGN BUILD MAINTAIN
60