HomeMy WebLinkAbout01/04/2022 Motion to accept Municipal Partnering Initiative Bid Result for 2022-2023 Generator Maintenance Program in an amount not to exceed $32,587.50.tem Cover Page
Su bject Motion to accept Municipal Partnering Initiative
Bid Result o 2022-2023 rte:. o Maintenance
Program in an amount not to exceed $32,587.50.
Meeting
Fiscal Impact
Dollar Amount
Budget source
Category
Type
Information
January 4, 2022 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD --
true
$32f587.50
Water and sewer Fund and General Fund
"4101 1 1i
Consent
The Village owns and maintains twenty (20) stationary generators that provide
emergency, standby electrical power in case of utility interruption. These
generators are placed at key public buildings, all wastewater pumping stations,
and at four (4) of the potable water booster pumping stations. These units range
in size from 25kW to 750kW.
Maintenance of these units requires unique training and skills as well as
specialized equipment such as a resistive load bank tester. In addition, some of
the units have exhaust emissions with sophisticated controls and monitoring
hardware that require specialized training and diagnostic equipment to maintain.
As an alternative to the Village letting a bid for generator maintenance, staff
looked to leverage economies of scale by participating joint purchasing contract.
The Village has found great success and savings by utilizing existing contracts
with other municipalities and government agencies. In this instance, staff elected
to participate in the Municipal Partnering Initiative (MPI) joint purchasing contract
for generator maintenance. The village has participated in this contract since
2017.
MPI is a collective of cook county, Lake county, and DuPage county
1
municipalities that have successfully leveraged bulk purchasing and workload
sharing to reduce the cost of many municipal services. Municipalities currently
participating in the MPI generator maintenance contract include the villages of
Glenview, Buffalo Grove, Northbrook, Palatine, and Kenilworth as well as the City
of Highland Park.
The bid award is for a two (2) year term with the option of two (2) additional one
(1) year extensions beyond the initial termination date by mutual, written
agreement.
The bid pricing is favorable with cost to provide generator maintenance on a per
generator basis equivalent to the cast of generator maintenance in the previous
two (2) year contract (2019). The total, two (2) year cost to service all 20
generators (twice per year) is $29,,625.
It is relevant to note that although the cost per unit will remain unchanged, the
overall cost of generator maintenance for the Village is higher than previous
contracts because of the addition of three (3) new generators including new
powerplants at the Police HQ, Fire Station 13, and the Maple Street Parking Deck.
Since the maintenance of these generators identify unforeseen repairs, staff is
requesting a 10% contingency ($2,962.50) to address any of these unforeseen
issues should they arise. A 10% contingency would bring the project award total
to $32,587.50 (the $29,,625.00 base bid plus the 10% contingency of $2,962.50).
The contractor holding the MPI generator maintenance bid is Midwest Power
Industry of Ringwood, IL. Midwest Power has previously provided generator
maintenance services to the pillage. All work performed was satisfactory.
This MPI contract is publicly bid and satisfies the public bidding requirements of
the Village of Mount Prospect Purchasing Policy.
Alternatives
1. Accept Municipal Partnering Initiative Joint Bid Results for Generator
Maintenance.
2. Action at discretion of pillage Board.
Staff recommends the pillage Board accept the results of the Municipal Partnering
KA
Initiative joint bid for Generator Maintenance and award a two (2) year contract to
Midwest Power Industry of Ringwood, IL, in an amount not to exceed $32,,587-50.
In addition, staff requests approval to extend the contract for up to two (2)
additional one (1) year periods beyond the initial termination date provided the
contractor agrees not to raise rates.
ATTACHMENTS:
2021 GENERATOR MAINT. AND AS NEEDED REPAIR RFB . pdf
Midwest Power Bid response. pdf
RFB 220050 Addendum #1.pdf
RFB 220050 Addendum # 2. pdf
2021_GEN._MAINT._Specifications-Mount Prospect.pdf
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REQUEST FOR BIDS
BID DOCUMENTS AND SPECIFICATIONS
GENERATOR MAINTENANCE AND AS
NEEDED REPAIRS
VILLAGE OF GLENVIEW
2500 EAST LAKE AVENUE
GLENVIEW, IL 60026
(847) 724-1700
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LEGAL NOTICE
Official notice is hereby given that the Village will receive bids electronically via DemandStar until 2:00 p.m. local
time on October 25, 2021. The bid opening will be held virtually via Zoom. Please use the following information
to join the bid opening via Zoom on November 11, 2021 at 2:00 p.m. local time:
Website/URL: https:llglobal.gotomeeting .comljoinl844042077
Telephone: +1 (571) 317-3122; Meeting ID: 869-3456-3454; Passcode: 620439
RFB NO: 220050
RFB ON: GENERATOR MAINTEANCE AND AS NEEDED REPAIRS
Scope of work will include inspection, maintenance and as needed repairs of Municipal owned emergency
electrical generation systems, which include both natural gas drive and diesel driven engines.
Plans, specifications, and bid forms may be obtained through DemandStar, the Village's purchasing website
(https://www.glenview.il.us/clovernment/Pages/Purchasing.aspx), or by calling (847) 904-4338. Plans,
specifications, and bid forms will be provided electronically.
All bids shall be accompanied by a Bid Bond for not less than five percent (5%) of the bid amount. The successful
bidder must furnish a satisfactory performance and payment bond in the full amount of the bid. A scanned copy
of the bid bond must be included in the pdf file submission. The original bid bond must be mailed to the
Village Hall, 2500 East Lake Avenue, Glenview, IL 50025 attention Purchasing Manager. The Village
recommends using certified or priority mail options in order to have a tracking number.
All work under this contract shall comply with the Prevailing Wage Act of the State of Illinois, 820 ILCS
130/0.01 et seq. &the Employment of Illinois Workers on Public Works Act (30 ILCS 570/0.01 et. seq).
Offers may not be withdrawn for ninety (90) days after closing date without the consent of the Board of Trustees.
Any Bid submitted unsigned, via mail, via in person delivery, via fax, via email or received subsequent to the
aforementioned date and time, may be disqualified and returned to the bidder.
The Village of Glenview reserves the right to reject any and all bids or parts thereof, to waive any irregularities
or informalities in bid procedures and to award the contract in a manner best serving the interest of the Village.
Dated: October 25, 2021
Erika Smith
Director of Finance
5
RFB Number 220050 2 Due: November 111 20219 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Village of Glenview
2500 East Lake Ave
Glenview, IL 60026
REQUEST FOR BID INFORMATION
Company Name:
Address:
City, State, Zip Code:
BID PRICING TABLE
SUBMISSION INFORMATION
INVITATION:
BID OPENING DATE:
TIME:
LOCATION:
#220050
NOVEMBER 11, 2021
2:00 P.M. Local Time
Zoom
COPIES: One (1 ) original electronic PDF
Item
No.
Items
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL LOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
ITEM A -VILLAGE OF BUFFALO GROVE (JANUARY
2022 -2024)
1
G02- VILLAGE HALL
2
G04- PUBLIC WORKS
3
G15- POLICE DEPARTMENT
4
G20- WELL #1
5
G19- WELL #2
6
G21- WELL #6
7
G03- WELL #7
8
G05- RAUPP LIFT STATION
9
G06- GOLFVI EW LIFT STATION
10
G11- CAMBRIDGE CT LIFT STATION
11
G07- CHATHAM LIFT STATION
12
G18- CAMELOT LIFT STATION
13
G10- PORT CLINTON LIFT STATION
14
G23- RIVER OAKS LIFT STATION
15
G22- RT. 22 LIFT STATION
16
G14- JOHNSON DR. LIFT STATION
17
G16- LINDEN LIFT STATION
18
G12- FIRE STATION #25
19
G13- FIRE STATION #26
20
G17- LIFT STATION #27
21
G24- ABRORETUM GOLF
22
G25- OLD TREATMENT PLANT LS
23
G26- CAMBRIDGE ON THE LAKE LS
ITEM A —SUBTOTAL
RFB Number 220050 3
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Due: November 11, 2021, 2:00 PM
6
Item
No.
Items
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANN UAL LOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
ITEM B - VILLAGE OF GLENVIEW (JANUARY 2022 -
2024)
$
$
1
PUBLIC WORKS PHASE III
2
PHASE WORKS PHASE 1
3
WILLOW ROAD PUMP STATION
4
PATRIOT PUMP STATION
5
RUGEN SR. PUMP STATION
6
RUGEN JR. PUMP STATION
7
WEST LAKE RESERVOIR
8
LARAMIE PUMP STATION
9
EAST LAKE LIST STATION
10
HEATHERFIELD LIFT STATION
11
FIRE STATION #6
12
FIRE STATION #7
13
FIRE STATION #8
REGULAR
OVERTIME
14
FIRE STATION #13
15
FIRE STATION #14
16
GLENVIEW MUNCIPAL CENTER POLICE AND VILLAGE HALL
17
CARIANN NORTH LIFT STATION
18
GLENVIEW ROAD SOUTH LIFT STATION
19
HARMS ROAD LIFT STATION
20
CUNLIFF PARK LIFT STATION
21
ILLINOIS AMERICAN BOOSTER STATION
ITEM B -SUB TOTAL
Item
No.
Items
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL LOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
ITEM C - VILLAGE OF HIGHLAND PARK (JANUARY
2022 -2024)
$
$
1
PUBLIC WORKS - 1150 HALF DAY ROAD
2
POLICE DEPARTMENT- 1677 OLD DEERFI ELD ROAD
3
CITY HALL - 1707 ST. JOHN'S AVENUE
4
FIRE STATION 32 - 692 BURTON AVENUE
5
FIRE STATION 33 - 1130 CENTRAL AVENUE
6
FI RE STATION 34 - 1100 HALF DAY ROAD
7
FORT SHERIDAN - 50 LOGAN LOOP
8
WATER TOWER - 1850 GREEN BAY ROAD
9
NORTH RESERVOIR - 1124 HALF DAY ROAD
10
WATER TREATMENT PLANT 1 - 10 PARK AVENUE
11
WATER TREATMENT PLANT 2 - 10 PARK AVENUE
REGULAR
OVERTIME
SERVICE RATES (TO INCLUDE TRUCKITRIP FEES)
ITEM C —SUB TOTAL
RFB Number 220050 4 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Item
No.
Items
SEMIANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANN UAL LOAD
ITEM E - VILLAGE OF MOUNT PROSPECT
(J U LY 2022 TO J U LY 2024)
ANNUAL
BANK TEST AND
Item
Items
GENERATOR
TRANSFER
No.
G3- 1601 W. GOLF RD (NATURAL GAS)
PREVENTATIVE
SWITCH
3
G4 - 50 S. EMERSON ST
MAINTENANCE
MAINTENANCE
4
G5 - 1700 W. CENTRAL RD
PRICE
PRICE
5
ITEM D - VILLAGE OF KENILWORTH (JANUARY 2022 -
6
2024)
$
$
1
VILLAGE HALL - 419 RICHMOND ROAD
2
PUBLIC WORKS - 347 IVY COURT
3
BOOSTER STATION - KENILWORTH AVENUE AND ASHLAND DRIVE
4
WATER PLANT - 1 KENILWORTH AVENUE
11
ITEM D -SUB TOTAL
Item
No.
Items
SEMIANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
WITH 2 HR LOAD
BANK PRICE
ITEM E - VILLAGE OF MOUNT PROSPECT
(J U LY 2022 TO J U LY 2024)
$
$
1
G2 - 2000 E. KENSINGTON RD - STATION 14
GENERATOR
TRANSFER
2
G3- 1601 W. GOLF RD (NATURAL GAS)
PREVENTATIVE
SWITCH
3
G4 - 50 S. EMERSON ST
MAINTENANCE
MAINTENANCE
4
G5 - 1700 W. CENTRAL RD
PRICE
PRICE
5
G6 - 112 E. HIGHLAND AVE
6
G7 - 1629 W. ALGONQUIN RD
$
$
7
G8 - 601 W. GOLF RD
8
G9 - LINCOLN ST RELIEF
9
G10 - LINCOLN -WE GO RELIEF
10
G11 - COTTONWOOD RELIEF
11
G12 - MAPLE - BERKSHIRE RELIEF
12
G13 -WILLIAM RELIEF
13
G14 - LOUIS RELIEF
14
G15 - FAIRVIEW RELIEF
15
G16 - GEORGE ST NORTH
16
G17 -1480 N ELMHURST RD - WELL #17
17
G18-600 SEE GWUN- WELL#11
18
G19 - 911 E KENSINGTON ROAD
19
G20 - 111 E RAND ROAD
20
G21 - 301 S MAPLE - GARAGE
ITEM E - SUB TOTAL
RFB Number 220050 5 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
ANN UAL LOAD
ANNUAL
BANK TEST AND
Item
Items
GENERATOR
TRANSFER
No.
PREVENTATIVE
SWITCH
MAINTENANCE
MAINTENANCE
PRICE
PRICE
ITEM F - VILLAGE OF NORTHBROOK (JANUARY 2022 -
2024)
$
$
1
CRESTWOOD PLACE - 1000 WAUKEGAN ROAD
2
FIRE STATION #10 - 650 HUEHL ROAD
RFB Number 220050 5 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
3
FIRE STATION #11 - 740 DUNDEE ROAD
4
FIRE STATION #12 -1840 SHERMER ROAD
5
RED CENTER - 1842 SHERMER ROAD
6
POLICE STATION - 1401 LAN DW EH R ROAD
7
FLEET MAINTENANCE GARAGE - 1227 CEDAR LANE
8
PUBLIC WORKS CENTER - 655 HUEHL ROAD
9
VILLAGE HALL - 1225 CEDAR LANE
10
WATER FILTRATION PLANT - 750 DUNDEE ROAD
11
WEST SIDE RESERVOIR - 3339 WALTERS AVENUE
12
RAW WATER PUMP STATION - 1195 SHERIDAN ROAD IN GLENCOE
13
CHERRY LANE LIFT STATION - 2025 CHERRY LANE
14
COM ED LIFT STATION - 1200 FRONTAGE ROAD
15
COTSWOLD LIFT STATION - 2500 DUNDEE ROAD
16
EDGEWOOD LIFT STATION - 1328 EDGEWOOD LANE
17
FOLEY LIFT STATION - 135 SKOKIE BOULEVARD
18
FOREST VIEW LIFT STATION - 4500 FOREST VIEW DRIVE
19
GREENWOOD LIFT STATION - 615 GREENWOOD ROAD
20
HOLSTE LIFT STATION - 1801 HOLSTE
21
KI LARNEY LIFT STATION - 1740 KI LARNEY LANE
22
MACARTHUR LIFT STATION - 2905 MACARTHUR BOULEVARD
23
REVERE LIFT STATION - 150 REVERE DRIVE
24
ROYAL RIDGE LIFT STATION - 1370 TECH NY ROAD
25
STONEGATE LIFT STATION - 2568 STEVEN LANE
26
WILLOW FESTIVAL LIFT STATION - 1106 FOUNDERS ROAD
27*
COM ED LIFT STATION - 1200 FRONTAGE ROAD (SEE NORTHBROOK SPECIFICATIONS
N ATTACHMENT A)
ITEM F -SUB TOTAL
Item
No.
Items
ANNUAL
GENERATOR
PREVENTATIVE
MAINTENANCE
PRICE
ANNUAL LOAD
BANK TEST AND
TRANSFER
SWITCH
MAINTENANCE
PRICE
ITEM G - VILLAGE OF PALATINE (JANUARY 2022 2024)
$
$
1
G-001 - FIRE STATION 84
2
G-002 - SQUARE D LIFT STATION
3
G-004 - DEER GROVE LIFT STATION
4
G-005 - KASUBA LIFT STATION
5
G-006 - NORTH SUPPLY PUMP STATION
6
G-007 - FIRE STATION 85
7
G-008 - VILLAGE HALL
8
G-009 - SOUTH SUPPLY PUMP STATION
9
G-010 - PUBLIC WORKS
10
G-011 - FIRE STATION 82
11
G-013 - DEER PARK BOOSTER STATION
12
G-014 - FIRE STATION 81
13
G-015 - FIRE STATION 83
14
G-016 - DUNHAVEN WOODS LIFT STATION
15
G-017 - PARKING DECK
16
G-018 - RAN DVI LLE LIFT STATION
17
G-019 - COUNTRYSIDE PUMP STATION
18
G-021 - PEPPERTREE LIFT STATION
RFB Number 220050 6 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
19
G-022 - ROSE & LILLY LIFT STATION
20
G-023 - SHIRES LIFT STATION
21
G-024 - ARLINGTON CREST LIFT STATION
22
G-026 - POLICE HEADQUARTERS
23
G-027 -HERON DRIVE PUMP STATION
ITEM G —SUB TOTAL
Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet. Attach
additional pages if necessary. NOTE TO BIDDERS: Please be advised that any exceptions to these specifications
may cause your bid to be disqualified. Submit bids electronically through DemandStar ONLY. Any bid not
submitted electronically via DemandStar may be rejected as non-responsive.
..:.:.... .:.......... .
PROMPT PAYMENT DISCOUNT: % DAYS
The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above,
subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting
contract or to accept any request for additional compensation. By signing this bid document, the bidder hereby certifies that they are not barred from bidding on this contract as
a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961, as amended.
Authorized Signature:
Typed/Printed Name:_
Title:
E-mail
Company Name:
Date:
Telephone Number:
Fax Number:
RFB Number 220050 7 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
10
PROJECT SPECIFICATIONS
'I. INTENT
The Village of Glenview ("Glenview"), the Village of Buffalo Grove ("Buffalo Grove"), the Village of Highland
Park ("Highland Park"), Village of Kenilworth ("Kenilworth"), Village of Mount Prospect ("Mount Prospect"),
Village of Northbrook ("Northbrook"), Village of Palatine (Palatine), (collectively the "Municipalities") are seeking
a reputable contractor ("Contractor") to perform general maintenance, inspections, and as needed repairs on
municipal generators (the "Services").
All work performed under this RFB shall be in accordance with the provisions of the Illinois Prevailing
Wage Act 820 ILCS 13010.01 et seq. and Employment of Illinois Workers on Public Works Act (30 ILCS
57010.01).
2. PRE-BID MEETING
A NON -MANDATORY PRE-BID MEETING WILL BE HELD ON NOVEMBER 2, 2021 AT 10:00 AM
VIRTUALLY VIA GOTOMEETING. PLEASE CLICK THIS LINK ON JUNE 18 AT 10:00 AM TO ATTEND
THE VIRTUAL MEETING: https://global.gotomeeting.com/ioin/652430301 YOU CAN ALSO DIAL IN
USING YOUR PHONE: +1 (646) 749-3122; ACCESS CODE: 652-430-301
3. BID PRICE
Please provide pricing for the Services listed. All pricing is not -to -exceed pricing and includes all labor,
transportation costs and equipment necessary to perform the Services. No allowances shall be made for
transportation or mobilization costs and routine/standard equipment.
4. AWARD
Award shall be made to the lowest responsive and responsible bidder who best meets the specifications
including financial capacity to perform, experience and qualifications performing similar work, and scheduling
based upon the evaluation criteria specified herein.
The Municipalities reserves the right to award the Bid in part or in whole or not award any portion of the bid,
whatever is deemed to be in the best interest of the Municipalities. The Municipalities further reserve the right
to award to multiple contractors and to reject any or all bids.
5. TERM
The initial term of the contract shall be for two (2) years from the date of the award. The Municipalities reserve
the right to renew this contract for two (2) additional one (1) year periods subject to acceptable performance by
the Contractor. At the end of any contract term, the Municipalities reserve the right to extend this contract for
a period of up to sixty (60) days for the purpose of getting a new contract in place.
For any year beyond the initial year, this contract is contingent upon the appropriation of sufficient funds by the
Municipalities; no charges shall be assessed for failure of the Municipalities to appropriate funds in future
contract years. Written requests for price revisions after the first year period shall be submitted at least ninety
(90) days in advance of the annual contract period. Requests must be based upon and include documentation
of the actual change in the cost of the components involved in the contract and shall not include overhead, or
profit.
7. ESCALATION
Written requests for price revisions after the initial term shall be submitted at least sixty (60) days in advance of
the annual contract period. Requests must be based upon and include documentation of the actual change in
the cost of the components involved in the contract and shall not include overhead, or profit and pursuant to
the CPI -All Urban Consumers, Chicago or 2% whichever is less. CPI will be based upon the average of the
previous twelve months, non -seasonal adjusted.
The Municipalities reserve the right to reject a proposed price increase and terminate the agreement.
RFB Number 220050 8 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
11
8. SCOPE OF WORK
The services obtained shall be of a qualified and capable firm that provides generator/transfer tests and inspection
services in accordance with the frequencies listed for each municipality in Attachment A. At each inspection,
provide properly qualified and experienced staff to complete a full load test or load bank test. If a full load is not
available, the Bid Proposal shall accommodate for a temporary load bank of sufficient size. Qualified providers must
be able to provide 24-hour service to the listed generators/transfer switches. Any exceptions) must be clearly noted
and explained in the Bid Proposal. Contractor should be on-site within 4 hours in emergency situations, including
after hours, weekends and holidays. Any exception(s) must be clearly noted and explained in the bid proposal.
1 Scheduling of Work: In an effort to minimize the disruption of Village employees, inspections, maintenance
and repairs shall be coordinated and completed with the Public Works Department and shall be cognizant
that some municipal facilities are partially open to the public. Staff, including public safety personnel will
remain on site during contracted work. Additionally, written prior approval is required to work during any
holiday.
2. Safety: The contractor is advised that they will be expected to comply with all OSHA standards as well as
the Illinois Department of Labor to protect both the Contractors' staff and building occupants not employed
by the Contractor. Exception to the OSHA Noise Hazard Requirement of 99 d BA, all contractors shall
provide hearing protection for their employees exposed to noise levels of 85 dBA and above. The contractor
shall report all serious injuries, occupational exposures, or substantial property loss to the Municipalities.
The contractor shall provide the Municipalities with a copy of all Material Safety Data Sheets (MSDS) for
hazardous materials (as defined by OSHA) used to complete the work of this project.
3. Disposal: The Contractor shall remove all debris from associated municipal facilities to an approved dump
location without additional cost or encumbrance to the Municipalities. The Contractor shall remove all tools,
general supplies and all materials brought to the site by the Contractor or any of its vendors or employees.
4. Utilities: The Contractor may utilize the water and electricity at the facility being worked on.
5. Completion of Job: The job is not considered complete until all work listed in the Scope has been inspected
and accepted by the Facilities Manager or his/her designee. Completion includes, but is not limited to,
satisfaction of the Facilities Manager or his designated representative that the project scope has been
completed as designated within this document, all deliverables have been received, any damage to Village
property has been repaired, and all cleanup of refuse has taken place.
RFB Number 220050 9 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
12
9. INVOICES AND PAYMENTS
10.
The Contractor shall submit invoices to the Municipalities detailing the services provided monthly. All services
shall be invoiced based on unit pricing and quantities used. The Municipalities shall only pay for quantities
used or ordered. Quantities may be adjusted up or down based on the needs of the Municipalities. Payment
shall be made in accordance with the Local Government Prompt Payment Act.
Invoices to the Municipalities shall include the following information: work completed, time of completion, name
of employee completing the work, anticipated future work.
Invoices shall be delivered to:
Village of Buffalo Grove
City Hall
50 Raupp Blvd.
Buffalo Grove, IL 60089
Village of Highland Park
City Hall
1707 St. Johns Ave.
Highland Park, IL 60035
Village of Mount Prospect
Public Works Department
Attn: Casey Botterman
1700 W. Central Rd.
Mt. Prospect, IL 50056
Village of Palatine
Public Works Department
148 W. Illinois Avenue
Palatine, IL 60057
Village of Glenview
Public Works Department
2498 East Lake Avenue
Glenview, IL 60026
Village of Kenilworth
Village Hall
419 Richmond Ave.
Kenilworth, IL 60043
Village of Northbrook
Village Hall
1225 Cedar Ln.
Northbrook, IL 60062
CALENDAR OF EVENTS TENTATIVE AND SUBJECT TO CHANG
111111 /I II II IIIIIIII II.1 111 1 1 II 111
II
MEEME1
Bid sent to potential bidders and advertised on the Village's
October 25, 2021 website and DemandStar. Please confirm that you have
received via email to purchasing@glenview. il. us.
Non -Mandatory Pre -Bid Meeting
November 2, 2021 Zoom at 10:00 AM
https://zoom.com/ioi n/552434301
November 4, 2021 Last day to submit questions and requests for clarification.
November 5, 2021 Addendum issued if necessary
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
RFB Number 220050
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GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
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11. ADDITIONAL INFORMATION
Deadline for Bid Submission. Bids received after the date
and time identified will be returned unopened
One (1) electronic PDF of the completed/signed bid by
November 11, 2021 before 2:00 P.M. CST, to DemandStar.
Please see the attached instructions on How to Register in
DemandStar, How to Respond to an Electronic Bid in
DemandStar, and How to Search for Bids in DemandStar.
Recommendation to the Village Board of Trustees
Implementation Date
1. What fluids (oil, coolant etc.) and parts are to be replenished/replaced and at what frequency.
a. Buffalo Grove — oil and specific coolant changes are described in the Specifications for Buffalo
Grove. Any other fluid changes will be based on the fluid test report results. Further, at each site
visit, following an inspection, the Contractor shall contact the Municipal Site Representative and
make a recommendation as to which parts (if any) and/or fluids to replace or replenish.
b. Glenview — Engine oil and oil filters will be replaced annually at a minimum and whenever run
time between oil and oil filter changes meets or exceeds 100 hours. Coolant and coolant filter
changes will be based on run time between these changes and compared to the manufacturers'
recommendations or if fluid test analyses necessitate an earlier replacement. Further, at each
site visit, following an inspection, the Contractor shall contact the Municipal Site Representative
and make a recommendation as to which parts (if any) and/or fluids to replace or replenish.
As a part of the post -inspection communication, the Contractor shall supply the Municipal Site
Representative with a comprehensive report detailing recommendations pertaining to coolant
and oil maintenance. Reports from load bank testing shall be provided by the Contractor to the
Municipal Site Representative.
C. Kenilworth — At each site visit, following an inspection, the Contractor shall contact the Municipal
Site Representative and make a recommendation as to which parts (if any) and/or fluids to
replace or replenish.
d. Mount Prospect — oil and specific coolant changes are described in the Specifications for Mount
Prospect (Attachment A). Any other fluid changes will be based on the fluid test report results.
e. Northbrook — See attachment A.
f. Palatine — Oil and specific coolant or other fluid changes will be based on the fluid test report
results. Further, at each site Visit following an inspection, the Contractor shall contact the
Municipal Site Representative and make a recommendation as to which parts (if any) and/or
fluids to replace or replenish.
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2. The municipalities do not have any generators located within 50 feet of a railroad.
Should the bidder require additional information about this bid, please submit questions via email to:
purchasing@glenview.il.us. Questions are required no later than 5:00 P.M. on November 4, 2021.
ANY and ALL changes to these specifications are valid only if they are included by written Addendum from the
Municipalities to All Bidders. No interpretation of the meaning of the plans, specifications or other contract
documents will be made orally. Failure of any bidder to receive any such addendum or interpretation shall not
relieve the bidder from obligation under this bid as submitted. All addenda so issued shall become part of the
bid documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or
misunderstandings caused a bidder to improperly submit a bid.
The Municipalities recognize that in some cases the information conveyed in this RFB may provide an
insufficient basis for performing a complete analysis of the RFB requirements. Prospective bidders are,
therefore, requested to make the best possible use of the information provided, without the expectation
that the Municipalities will be able to answer every request for further information or that the schedule
for receipt and evaluation of bids will be modified to accommodate such request.
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GENERAL TERMS AND CONDITIONS
1. SUBMISSION OF BID
All bids must be submitted electronically through DemandStar.com by the specified opening date and time of
the bid. Bids submitted after the specified date and time will not be accepted. Mailed and in person delivery of
bids will not be accepted by the Municipalities. Any bid not submitted electronically via DemandStar.com may
be rejected as non-responsive.
It is the sole responsibility of the Bidder to submit the pdf copy of the bid on DemandStar.com. Instructions for
submitting bids are attached to this document and may be found at
https://www.,qlenview.il.us/government/Pages/Purchasin.g.aspx.
The Village of Glenview is utilizing DemandStar.com to take the place of the paper bid that would normally be
sent to Glenview Village Hall. Respondents are still required to complete all of the bid documents and provide
all of the requested information in a pdf file(s) as if they were submitting a paper bid. A scanned copy of the bid
bond must be included in the pdf file submission on DemandStar.com. The original bid bond must be mailed to
Glenview Village Hall, 2500 East Lake Avenue, Glenview, IL 50025 attention Purchasing Manager on or before
the bid due date. The Village recommends using certified or priority mail options to have a tracking number.
A. Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the
Bidding Documents as the base, to which Work may be added or from which Work may be deleted for
sums stated in option Bids/Alternate Bids or Unit Prices.
B. option or Alternate Bid is an amount stated in the Bid for each item to be added to or deducted from
the amount of the Base Bid if the corresponding changes in the Work, as described in the Bidding
Documents, if accepted.
C. Unit Price is an amount stated in the bid as a price per unit of measurement for materials, equipment, or
services, including all overhead and profit for a portion of the Work as described in the Bidding Documents.
The owner may reject or negotiate any unit price which is considered excessive or unreasonable.
In the event of a conflict or calculation error between the total base bid pricing, and/or extension
pricing, the Unit Price shall prevail.
D. option Price is a base bid price that may be accepted in lieu of the base bid.
3. RESPONSIVE BID
A. A "Responsive Bid" is defined as a "bid which conforms in all material respects to the requirements set
forth in the invitation for bids." Bidders are hereby notified that any exceptions to the requirements of this
bid may be cause for rejection of the bid.
B. Bidders shall promptly notify the Municipalities of any ambiguity, inconsistency, or error which they may
discover upon examination of the bidding documents. Interpretations, corrections, and changes will be
made by addendum. Each bidder shall ascertain prior to submitting a bid that all addenda have
been received and acknowledged in the bid.
4. UNBALANCED BIDDING
Bidders shall not submit a bid, which contains irregularities of any kind, including unbalanced bids. By an
unbalanced bid, it is meant that one or more separate items or subsections are substantially out of line with the
current market price for the materials and/or work covered herein.
The Municipalities further reserve the right not to award or to negotiate any items whose unit prices or
subsection appears excessive or unbalanced. Furthermore, the Municipalities reserve the right to reject the
unbalance item(s) and to contract with another provider for the services without considering the bidder.
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5. WITHDRAWAL OF BID
Bids may be withdrawn at any time prior to the advertised bid opening through DemandStar.com or by
submitting a request in writing to the Purchasing Manager at purchasing(@.glenview.il.us. Bidders withdrawing
their bid prior to the date and time set for the bid opening may still submit another bid if done so in accordance
with these instructions. After the bid opening time, no bid shall be withdrawn or canceled for a period of ninety
(90) calendar days thereafter. The successful Bidder shall not withdraw or cancel its bid after having been
notified that the respective Village's board of trustees have accepted said bid.
6. DOCUMENTS OBTAINED FROM OTHER SOURCES
The Village of Glenview and DemandStar are the only official sources for bid packages and supporting
materials. To ensure receipt of addenda and any other notices concerning this project, bidders must either
email purchasinq(@-glenview.il.us confirming receipt of the bid documents (i.e. request to be added to the plan -
holders list) or download a copy of the bid documents directly from DemandStar. The Village cannot ensure
that bidders who do not email purchasing(cb-glenview.il.us or have not downloaded the bid documents from
DemandStar will receive addenda and other notices. All bidders are advised that bids that do not conform to
the requirements of this bid package, including compliance with and attachment of all addenda and other
notices, may, at the Village's discretion, be rejected as nonresponsive and/or the bidder disqualified. In such
cases, the Village will NOT rebid the project absent extraordinary circumstances.
7. CONTACT WITH VILLAGE PERSONNEL
All bidders are prohibited from making any contact with any of the Municipalities' Village Presidents, Village
Trustees, or any other official or employee of the Municipalities (collectively, "Municipality Personnel") with
regard to the Project, other than in the manner and to the person(s) designated herein. The Village Managers
reserve the right to disqualify any bidder found to have contacted any Municipality Personnel in any manner
with' regard to the Project. Additionally, if the Village Managers determine that the contact with Municipality
Personnel was in violation of any provision of 720 ILLS 5/33EE, the matter will be turned over to the Cook
County State's Attorney for review and prosecution.
8. DISCLOSURES AND POTENTIAL CONFLICTS OF INTEREST (30 ILLS 500/50-35}
Glenview's Code of Ethics prohibits public officials or employees from performing or participating in an official
act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for
profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children
and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their
spouses.
To ensure full and fair consideration of all bids, the Municipalities require all Bidders, including owners or
employees, to investigate whether a potential or actual conflict of interest exists between the Bidder and the
Municipalities, their officials, and/or employees. If the Bidder discovers a potential or actual conflict of interest,
the Bidder must disclose the conflict of interest in its bid, identifying the name of the municipal official or
employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant
information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the
disclosing Bidder from consideration. Information provided by Bidders in this regard will allow the Municipalities
to take appropriate measures to ensure the fairness of the bidding process.
The Municipalities require all bidders to submit a certification, enclosed with this bid packet, that the bidder has
conducted the appropriate investigation and disclosed all potential or actual conflicts of interest.
By submitting a bid, all Bidders acknowledge and accept that if the Municipalities discover an undisclosed
potential or actual conflict of interest, they may disqualify the Bidder and/or refer the matter to the appropriate
authorities for investigation and prosecution.
9. RESPONSIVENESS OF BIDS
Bids shall be evaluated as follows (not listed in order of priority) to determine responsiveness:
• Bid pricing
• Compliance with specifications
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Submittal of required documentation
9. JOINT PURCHASING/PURCHASING EXTENSION
The purchase of goods and services pursuant to the terms of this Agreement shall also be offered for purchases
to be made by other governmental units, as authorized by the Governmental Joint Purchasing Act, 30 ILCS
52510.01, et seq. (the "Act"). All purchases and payments made under the Act shall be made directly by and
between each governmental unit and the successful bidder. The bidder agrees that the Village of Glenview
shall not be responsible in any way for purchase orders or payments made by other governmental units. The
bidder further agrees that all terms and conditions of this Agreement shall continue in full force and effect as to
the other governmental unit during the extended term of this Agreement.
Bidder and the other governmental unit may negotiate such other and further terms and conditions to this
Agreement ("Other Terms") as individual projects may require. In order to be effective, Other Terms shall be
reduced to writing and signed by a duly authorized representative of both the successful bidder and the other
governmental unit.
The bidder shall provide the other governmental unit with all documentation as required in the RFB, and as
otherwise required by the Village of Glenview, including, but not limited to:
100% performance and payment bonds in the amount awarded by the respective governmental unit
Certificate of insurance naming each additional governmental unit as an additional insured
Certified payrolls to each governmental unit for work performed
10. MODIFICATIONS
Bidders shall be allowed to modify/withdraw their bids prior to opening. Once bids have been received and
opened, bids cannot be withdrawn or modified without the approval of the respective municipalities' Board of
Trustees.
11. PREVAILING WAGE
If this contract calls for the construction of a "public work", within the meaning of the Illinois Prevailing Wage Act,
820 ILCS 1301.01 et seq. ("the Act"), the Act requires contractors and subcontractors to pay laborers, workers, and
mechanics performing services on public works projects no less than the "prevailing rate of wage" (hourly cash
wages plus fringe benefits) in the county where the work is performed.
For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor's website
at http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-rates.aspx. All contractors and
subcontractors rendering services under this contract must comply with all requirement of the Act, including but
not limited to, all wage, notice and record keeping duties.
12. CERTIFIED PAYROLL REQUIREMENTS
Pursuant to PA 100-1177 and in accordance with 820 ILCS 13015.1, contractors shall submit to the Illinois
Department of Labor (IDOL) all certified payroll records for prevailing wage work performed by contractor
employees or subcontractors. IDOL is charged with developing and maintaining an online portal for prevailing
wage construction contractors to file their certified payrolls. The portal may be accessed by visiting
https://www2. it li nois.gov/idol/Laws Rul es/CON M EDIPages/cortifiedtranscriptofpayroll. aspx.
13. CHANGE ORDERS
The Village believes that the project is fully defined in the Contract Documents and that Change orders will not
be necessary. However, in the event that a Change order is required, the Contractor shall review the
scope of work to be performed under the contract to suggest alternatives that can be implemented to
offset the cost increase of any necessary changes without sacrificing the quality and/or scope of the
contract specifications. All Change Orders and alternative suggestions must be approved by the Village prior
to execution.
A. In case of an increase in the Contract Sum, there will be an allowance for overhead and profit.
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B. The allowance for the combined overhead and profit, including premiums for all bonds and insurance, shall
be based on the percentage as bid. This same percentage shall apply to both extras and credits and for
work performed by the Contractor, a Subcontractor, or Sub -subcontractor.
C. Detailed written Requests for Change Orders must be submitted to the Purchasing Agent. In order to
facilitate checking of quotations for extras or credits, all requests for change orders shall be accompanied
by a complete itemization of costs including labor, materials and Subcontracts. Where major cost items
are Subcontracts, they shall also be itemized. Requests will be reviewed by the Purchasing Agent.
D. Each written Request for a Change Order must be accompanied by written suggestions where costs can
be reduced to offset the Change order increase requested or a written certification stating that the
Contractor has reviewed the work to be performed and cannot identify areas where costs can be reduced.
E. A written Change order must be issued by the Purchasing Agent prior to commencing any additional work
covered by such order. Work performed without proper authorization shall be the contractor's sole risk and
expense.
14. RESPONSIBILITY OF BIDDER
Bidders shall be evaluated as follows (not listed in order of priority) to determine responsibility:
References (Complete the Reference Sheet included herein)
Firm/Staff Experience
Identify references for similar projects as outlined above. Please include the organization, contact name, title,
address, telephone number and cost of the project on the reference sheet provided herein. Failure to provide
references as identified may result in the bidder being considered not responsible with no further consideration
for award.
No agreement will be awarded to any person, firm or corporation that is in whole or in part, in an unsatisfactory
manner, in any agreement with the Village, or who is a defaulter as to surety or otherwise upon any obligation
to the Village.
15. ADDITIONSMELETIONS
The quantities indicated are estimated quantities. The Village does not guarantee any specific amount and shall
not be held responsible for any deviation. This contract shall cover the Village's requirements whether more or
less than the estimated amount.
The Village reserves the right to increase and/or decrease quantities or add or delete locations during the term
of the Agreement, whatever is deemed to be in the best interest of the Village.
16. SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail or apparent omission from it as detailed description
concerning any portion shall be interpreted as meaning that only the best commercial material or practice shall
prevail and that only items of the best material or workmanship to used.
17. HOLD HARMLESS
The Contractor agrees to indemnify, save harmless and defend the Village and its respective elected and
appointed officials, employees, agents, consultants, attorneys and representatives and each of them against
and hold it and them harmless from any and all lawsuits, claims, injuries, demands, liabilities, losses, and
expenses; including court costs and attorneys' fees for or on account of any injury to any person, or any death
at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to
have arisen out of, or in connection with the work covered by this project. The foregoing indemnity shall apply
except if such injury is caused directly by the willful and wanton conduct of the Villages, its agents, servants, or
employees or any other person indemnified hereafter. The obligations of the Contractor under this provision
shall not be limited by the limits of any applicable insurance required by the Contractor.
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1 S. CHANGE IN STATUS
The contractor shall notify the Village immediately of any change in its status resulting from any of the following:
(a) vendor is acquired by another party; (b) vendor becomes insolvent; (c) vendor, voluntary or by operation
law, becomes subject to the provisions of any chapter of the Bankruptcy Act; (d) vendor ceases to conduct its
operations in normal course of business. The Village shall have the option to terminate its contract with the
vendor immediately on written notice based on any such change in status.
19. TERMINATION
The Municipalities reserve the right to terminate this Agreement, or any part thereof, upon thirty (30) days written
notice. In case of such termination, the Contractor(s) shall be entitled to receive payment from the Municipalities
for work completed to date in accordance with the terms and conditions of this agreement. In the event that
this Contract is terminated due to contractor's default, the Municipalities shall be entitled to purchase substitute
items and/or services elsewhere and charge the contractor with any or all losses incurred, including attorney's
fees and expenses.
20. TERMINATION FOR DEFAULT
The Municipalities reserve the right to immediately terminate this Agreement with written notification for default.
Contractor's default shall include but not be limited to: failure to perform or complete tasks outlined in the
specifications within the stipulated time frame, failure of requests to provide additional labor, any criminal activity
by any staff member within the Municipalities, failure to promptly comply with the contract specifications and
repeat non-compliance with the contract specifications after written notice, etc.
21. REFERENCES
The contractor shall provide customer references using the form identified herein. Each bidder must
demonstrate at least five (5) years' prior experience, as a full-time firm, primarily, continuously, and actively
engaged in the work as identified in the Scope of Work.
The Village reserves the right to contact references, review financial statements and any other resources to
determine the capability of the bidder.
22. SUBCONTRACTORS
If any Bidder submitting a bid intends on subcontracting out all or any portion of the engagement, that fact, and
the name of the proposed subcontracting firm(s) must be clearly disclosed in the bid on the form
provided herein (use additional sheets if necessary).
In the event the Contractor requires a change of the subcontractor (s) identified, a written request from the
Contractor and a written approval from the Village is required.
Failure to identify subcontractors could result in disqualification.
23. PROTEST PROCEDURE
The full context of Protest Procedures can be found in Glenview's Procurement Policy at
https://glenview.il.us/government/Pages/Purchasing.aspx. An overview of the procedures is included below.
Any bidder wishing to file a protest regarding the bid process may do so by giving written notice to the Village's
Purchasing Division within three (3) business days of award. This notice must include a protest bond, the title
of the requirement, the request for bid number, the closing date and the nature of the protest.
In the event that the protest cannot be resolved by mutual agreement, the Purchasing Division shall refer the
protest to the Village Manager or his/her duly authorized representative within five (5) business days after the
protest meeting with a recommendation, in writing, for resolution of the protest. The Village Manager may
conduct an evidentiary hearing at his or her sole option and may designate a representative to preside at such
hearing. The Village Manager will conduct a review and make an attempt to resolve the issue in a manner
amicable to all parties within ten (1 0) business days after receipt of the recommendation, date of the hearing or
the review, whichever is later.
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24. PRECEDENCE
Where there appears to be variances or conflicts, the following order of precedence shall prevail: The
Agreement between the Village and Contractor, the Village's Project Specifications, the Village's General Terms
& Conditions and Special Terms & Conditions and the Contractor's Bid Response.
25. JURISDICTION, VENUE, CHOICE OF LAW
This agreement shall be governed by and construed according to the laws of the State of Illinois. Jurisdiction
and venue shall be exclusively found in the Circuit Court of Cook County, State of Illinois.
26. PROPERTY OF THE MUNICIPALITIES
All documents, findings and work products shall become the property of the Municipalities upon payment for
services rendered.
27. ON -ENFORCEMENT BY THE VILLAGE
The Contractor shall not be excused from complying with any of the requirements of the agreement because of
any failure on the part of the Village, on any one or more occasions, to insist on the Contractor's performance
or to seek the Contractor's compliance with any one or more of said terms or conditions.
28. RESERVATION OF RIGHTS
The Village reserves the right to accept the Bid that is, in its judgment, the best and most favorable to the
interests of the Village and the public; to reject the low price Bid; to reject any and all Bids; to accept and
incorporate corrections, clarifications or modifications following the opening of the Bid when to do so would not,
in the Village's opinion, prejudice the bidding process or create any improper advantage to any Bidder; and to
waive irregularities and informalities in the bidding process or in any Bid submitted; provided, however, that the
waiver of any prior defect or informality shall not be considered a waiver of any future or similar defects or
informalities, and Bidders should not rely upon, or anticipate, such waivers in submitting the Bid. The
enforcement of this Reservation of Rights by the Village shall not be considered an alteration of the bids.
29. NDN -APPROPRIATIONS
The Village reserves the right to terminate their respective part of this contract or to reject bids, in the event that
sufficient funds to complete the contract are not appropriated by the Village Board of Trustees of the Village.
30. COMPETENCY OF BIDDER
If requested in writing by the Village, the Bidder must present within three (3) working days, satisfactory
evidence of its ability and possession of the necessary facilities, experience, financial resources and adequate
insurance to comply with the terms of the Contract Documents.
31. CONTRACTOR'S LICENSES
The bidder to which the contract is awarded (including subcontractors), prior to commencing any work, must
have a valid Contractor's License or other required license on -file with the Village.
32. PERMITS AND LICENSES
A. Contractor shall obtain, at its own expense, all permits and licenses which may be required to complete the
Work, and/or required by municipal, state, and federal regulations and laws. Prior to performing any Work,
Contractor and all subcontractors must obtain a business license in the Village. Contractor is directed to the
permitting requirements (including but not limited fence, construction, demolition, dumpster, electrical, grading,
plumbing, right-of-way and roofing permits) contained in the Village's code.
B. Contractor represents that it, its employees, agents and subcontractors shall hold all required licenses,
permits, qualifications and certificates, and have duly registered and otherwise complied in all respects with all
applicable federal, state and local laws, regulations and ordinances applicable to the performance of this
contract.
33. SAFETY
The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and
programs in connection with the work on this project. The Contractor shall take all necessary precautions for
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the safety of, and shall provide the necessary protection to prevent damage, or injury to all persons and
property. The Contractor shall comply with all applicable federal, state, and local safety laws, regulations and
codes. The Contractor shall be in charge of, and responsible for, maintaining the site and performing the Work,
so as to prevent accidents or injury to persons on, about, or adjacent to the site where the Work is being
performed. The Contractor shall maintain and implement, and ensure that all Subcontractors maintain and
implement, an appropriate safety/loss prevention program for the protection of the life and health of employees
and persons nearby. The contractor is fully responsible and assumes liability for the failure of Subcontractors
to comply with the requirements herein.
34. ADDITIONAL SAFETY STANDARDS
Contractor shall perform all Work in compliance with all applicable Federal, State, and local laws and
regulations, including but not limited to, the following:
All equipment used under this contract shall be maintained in good operating condition and be appropriately
licensed and inspected by the State of Illinois or authority having jurisdiction.
Any hazardous work practice(s) being conducted as determined by Facilities Manager or his/her designee shall
be immediately discontinued by the Contractor upon receipt of either written or verbal notice by the Director of
Public Works or his/her designee to discontinue such practices). The Contractor shall not continue any work
which it considers dangerous and shall immediately notify the Director of Public Works or his/her designee if
such is the case.
35. INDEPENDENT CONTRACTOR
The Contractor is an independent contractor and no employee or agent of the Contractor shall be deemed for
any reason to be an employee or agent of the Village.
36. AUDIVACCESS TO RECORDS
A. The contractor shall maintain books, records, documents and other evidence directly pertinent to
performance on the work under this agreement consistent with generally accepted accounting standards
in accordance with the American Institute of Certified Public Accountants Professional Standards. The
contractor shall also maintain the financial information and data used by the contractor in the preparation
or support of any cost submissions required under this subsection, (Negotiation of Contract Amendments,
Change orders) and a copy of the cost summary submitted to the owner. The Auditor General, the owner,
the Agency, or any of their duly authorized representatives shall have access to the books, records,
documents, and other evidence for purposes of inspection, audit, and copying. The contractor will provide
facilities for such access and inspection.
B. If this contract is a formally advertised, competitively awarded, fixed price contract, the contractor agrees
to include access to records as specified in above. This requirement is applicable to all negotiated change
orders and contract amendments in excess of $25,000, which affect the contract price. In the case of all
other prime contracts, the contractor also agrees to include access to records as specified above in all
his contracts and all tier subcontracts or change orders thereto directly related to project performance,
which are in excess of $25,000.
C. Audits conducted pursuant to this provision shall be consistent with generally accepted auditing standards
in accordance with the American Institute of Public Accountants Professional Standards.
D. The contractor agrees to the disclosure of all information and reports resulting from access to records
pursuant to the subsection above. Where the audit concerns the contractor, the auditing agency will afford
the contractor an opportunity for an audit exit conference and an opportunity to comment on the pertinent
portions of the draft audit report. The final audit report will include the written comments, if any, of the
audited parties.
E. Records under the subsections above shall be maintained and made available during performance of the
work under this loan agreement and until three years from the date of final audit for the project. In addition,
those records which relate to any dispute or litigation or the settlement of claims arising out of such
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performance, costs or items to which an audit exception has been taken, shall be maintained and made
available for three years after the date of resolution of such dispute, appeal, litigation, claim or exception.
F. The right of access conferred by this clause will generally be exercised (with respect to financial records)
under:
i. negotiated prime contractors;
ii. negotiated change orders or contract amendments in excess of $25,000 affecting the price of any
formally advertised, competitively awarded, fixed price contract; and
iii. subcontracts or purchase orders under any contract other than a formally advertised, competitively
awarded, fixed price contract.
G. This right of access will generally not be exercised with respect to a prime contract, subcontract, or
purchase order awarded after effective price competition. In any event, the right of access shall be
exercised under any type of contract or subcontract:
i. with respect to records pertaining directly to contract performance, excluding any financial records of
the contractor; and
ii. if there is any indication that fraud, gross abuse, or corrupt practices may be involved.
37. OMISSIONS/HIDDEN CONDITIONS
The drawings and/or specifications are intended to include all work and materials necessary for completion of
the work. Any incidental item of material, labor, or detail required for the proper execution and completion of
the work and omitted from either the drawings or specifications or both, but obviously required by governing
codes, federal or state laws, local regulations, trade practices, operational functions, and good workmanship,
shall be provided as a part of the contract work at no additional cost to the owner, even though not specifically
detailed or mentioned.
3$. NEIN PARTS AND MATERIALS: TITLE
Equipment and materials must be of current date (latest model or supply) and meet specifications. This provision
excludes the use of surplus, re -manufactured or used products, whether in part or in whole, except where
specifications explicitly provide therefore. Further, the bidder warrants that it has lien free title to all equipment,
supplies, or materials purchased under the terms of this contract.
39. EXCEPTIONS TO SPECIFICATIONS
Any exceptions to these specifications shall be listed and fully explained on a separate page entitled "Exceptions
to Specifications", prepared by the Bidder on its firm's letterhead, to be attached to and submitted with these
documents at the time of submission of the bid. Each exception must refer to the page number and paragraph
to which it pertains. The nature of each exception shall be fully explained. Bidders are cautioned that any
exceptions to these specifications may be cause for rejection of the bid.
Should a Bidder submit a bid where any exception is not clearly marked, described and explained, the Village will
consider the bid to be in strict compliance with these specifications. If then awarded an agreement, the successful
Bidder shall comply with all requirements in accordance with these specifications.
40. FIELD MODIFICATIONS
A field modification is written by the Village to the contractor for purposes of clarification of the specifications or
plans. A field modification is limited to items that do not change the scope of the project. Field modifications do
not affect either the project cost or completion date.
Field modifications become part of the Contract Documents and become binding upon the contractor if he fails
to object within three (3) working days after receiving the modification. A field modification may be used as the
basis of a project cost change or contract extension if all parties agree on the field modification form to a
potential future claim of either party, or that the field modification will be compiled with, but under protest.
41. NOTICE TO PROCEED
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GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
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23
No work shall be undertaken prior to contract approval by the Contractor and the Village and the issuance of a
Notice to Proceed and purchase order.
42. GUARANTIES AND WARRANTIES
All guaranties and warranties required shall be furnished by the bidder and shall be delivered to the Village
before the final voucher on the contract is issued.
43. SECURITY GUARANTEE
Each bidder shall submit a Bid Bond to serve as a guarantee that the bidders shall enter into a contract with
the Village to perform the work identified herein, at the price bid. As soon as the bid prices have been compared,
the Village will return the bonds of all except the three lowest responsible bidders. When the Agreement is
executed the bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successful
bidder will be retained until the payment bond and performance bond have been executed and approved, after
which it will be returned.
Any bid not complying with the Security requirement may be rejected as non-responsive.
A scanned copy of the bid bond must be included in the pdf file submission on DemandStar.com. The
original bid bond must be mailed to the Village Hall, 2500 East Lake Avenue, Glenview, IL 60025
attention Purchasing Manager on or before the bid due date. The Village recommends using certified
or priority mail options in order to have a tracking number.
44. CONTRACT BONDS
The successful Contractor shall furnish within ten (10) calendar days after being notified of the acceptance of
bid:
6.1 A performance bond satisfactory to the Village, executed by a surety company authorized to do
business in the State of Illinois, in an amount equal to 100 percent (100%) of the purchase order issued
by the Village as security for the faithful performance of the Village's contract; and
6.2 A payment bond satisfactory to the Village, executed by a surety company authorized to do business
in the State of Illinois, for the protection of all persons supplying labor and materials to the Contractor
or Subcontractors for the performance of work provided for in the contract, in an amount equal to 100
percent (100%) of the purchase order issued by the Village.
6.3 Documents required by this section must be received and approved by the owner before a written
contract will be issued.
All bonds must be from companies having a rating of at least A -minus and of a class size of at least X as
determined by A.M. Best Ratings.
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SPECIAL TERMS & CONDITIONS
'I. INSURANCE
The Contractor shall be required to purchase and maintain during the life of the Agreement, the following
required insurance with limits of not less than set forth below:
A. COMMERCIAL GENERAL LIABILITY INSURANCE
Coverage on an occurrence basis that insures against claims for bodily injury (including death), property
damage and personal and advertising injury arising out of or in connection with any Services under the
Agreement, whether such operations or services are by the Contractor or a subcontractor. The minimum
limits of liability for this insurance is as follows:
a. $1,000,000 combined single limit - each occurrence
b. $1,000,000 personal and advertising injury;
c. $2,000,000 combined single limit - general aggregate; and
d. $1,000,000 combined single limit - prod uctslcompleted operations aggregate.
This insurance shall include coverage for all of the following:
e. When the following box is checked - ❑ any general aggregate limit shall apply per project;
f. Liability arising from premises and operations;
g. Liability arising from the actions of independent contractors;
h. When the following box is checked - ❑ liability arising from the explosion, collapse and underground
hazards;
i. Liability arising from products and completed operations with such coverage to be maintained for two
(2) years after termination of the Agreement;
j. Contractual liability including protection for the Contractor from bodily injury (including death) and
property damage claims arising out of liability assumed under any resulting Agreement; and
On all commercial General Liability Insurance policies, the Village, its elected and appointed officials and
its employees shall be named as additional insureds, on a primary and non-contributory basis. The
endorsements evidencing the additional insured status required herein shall accompany the certificates
of insurance furnished to the Village under this Section.
B. BUSINESS AUTO LIABILITY INSURANCE
At least $1,000,000 combined single limit each accident, covering bodily injury (including death) and
property damage claims arising out of the ownership, maintenance or use of owned, non -owned, and
hired autos.
C. WORKERS' COMPENSATION INSURANCE
Statutory benefits as required by Illinois law, including standard other States Insurance and Employers'
Liability Insurance with limits of at least $1,000,000 each accident/$ 1,000,000 each employee
diseasel$1,000,000 disease policy limit. The minimum employers' liability limits may be satisfied with a
combination of employers' liability and umbrella excess liability insurance.
D. UMBRELLA EXCESS LIABILITY or EXCESS LIABILITY INSURANCE
Umbrella Excess Liability or Excess Liability insurance with minimum limits of:
a. $5,000,000 combined single limit - each occurrence;
b. $5,000,000 combined single limit — aggregate other than prod uctslcompleted operations and auto
liability; and
c. $5,000,000 combined single - prod uctslcompleted operations aggregate.
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This insurance shall include all of the following coverages on the applicable schedule of underlying
insurance:
d. Commercial general liability;
e. Business auto liability; and
f. Employers' liability,
and shall follow form with the coverage provisions required for underlying insurance.
E. PROFESSIONAL LIABILITY INSURANCE
Professional Liability Insurance with limits of at least $1,000,000 each occurrence and $2,000,000
aggregate, for claims alleging acts, errors or omissions by the Contractor or its subcontractors, arising
from the rendering or failure to render Contractor's professional services under the Agreement.
The Contractor shall not commence services under the Agreement until it has obtained, at its own expense, all
required insurance and such insurance has been approved by the Village; nor shall the Contractor allow any
subcontractor to commence operations or services on any subcontract until all insurance required of the
subcontractor has been so obtained and approved by the Contractor. Approval of the Contractor's required
insurance will be granted only after submission to the Village of original certificates of insurance and any
required endorsements evidencing the required insurance, signed by authorized representatives of the insurers,
to the Village via e-mail to purchasing a@glenview. il. us.
1. The Contractor shall require all subcontractors to maintain during the term of the Agreement, commercial
general liability insurance, business auto liability insurance and workers' compensation and employers'
liability insurance to the same extent required of the Contractor in 1.A., 1. B., 1.C. and 1. E. (when required)
herein. The Contractor shall furnish subcontractor's certificates of insurance to the Village immediately
upon the Village's request.
2. Providing any insurance required herein does not relieve the Contractor of any of the responsibilities or
obligations assumed by the Contractor in the Agreement or for which the Contractor may be liable by law
or otherwise.
3. Failure to provide and continue in force insurance as required herein may be deemed a material breach
of the Agreement and shall be grounds for immediate termination of the Agreement by the Village, in the
Village's sole discretion.
4. Failure of the Village to receive from Contractor certificates or other evidence of full compliance with
these insurance requirements or failure of the Village to identify a deficiency in these requirements from
such certificates or other evidence provided shall not be construed as a waiver of Contractor's obligation to
maintain required insurance.
5. By requiring insurance and insurance limits herein, the Village does not represent that coverage and
limits will necessarily be adequate to protect Contractor.
8. The Contractor shall advise the Village via email to purchasing@alenview.il.us and by certified mail,
return receipt requested, within two (2) business days after Contractor's receipt of any notice of cancellation,
non -renewal, or other termination of, or any substantive change to any insurance policy providing or
represented as providing the coverages mandated herein. Failure to do so may be construed as a material
breach of the Agreement.
7. The Contractor's and all subcontractor's insurers must be lawfully authorized to do business in the State
of Illinois and must be acceptable to the Village, in their sole discretion. All such insurers must have a Best's
Financial Strength Rating of "A" or better, and a Financial Size Category of "Class VII" or better in the latest
evaluation by the A. M. Best Company, unless the Village grants specific prior written approval for an
exception.
8. Any deductibles or retentions of $5,000 or greater ($10,000 for umbrella excess liability) for any policies
required hereunder shall be disclosed by the Contractor and are subject to the Village's prior written
approval. Any deductible or retention amounts elected by the Contractor or its subcontractor or imposed by
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Contractor's or its subcontractor's insurers) shall be the sole responsibility of Contractor or its
subcontractors and are not chargeable to the Village as expenses.
9. If any required insurance purchased by the Contractor or its subcontractors has been issued on a "claims
made" basis, the Contractor must comply with the following additional conditions. The limits of liability and
the extensions to be included remain the same. Contractor or its subcontractor must either:
a. Agree to provide certificates of insurance to the Village evidencing the above coverages for a period
of two (2) years after termination. Such certificates shall evidence a retroactive date no later than
the beginning of the Services under the Agreement, or;
b. Purchase an extended (minimum two (2) years) reporting period endorsement for each such "claims
made" policy in force as of the date of termination and evidence the purchase of this extended
reporting period endorsement by means of a certificate of insurance and a copy of the endorsement
itself. Such certificates and copy of the endorsement shall evidence a retroactive date no later than
the beginning of the Services under the Agreement.
10. Certificate of Insurance that states the Village of Glenview has been endorsed as an "additional
insured" by the Contractor's insurance carrier. Specifically, this Certificate must include the following
language: "The Village of Glenview and their respective elected and appointed officials, employees,
agents, consultants, attorneys and representatives, are, and have been endorsed, as an additional
insured under the above referenced policy number(s) on a primary and non-contributory
basis for general liability and automobile liability coverage for the duration of the contract term."
�M,17111NM111►11wo
A. Contractor warrants to the Village that all materials furnished under this Contract shall be new and of
the most suitable grade for the purpose intended and that all Work shall be of good quality, free from
faults and defects and in conformance with the Contract Documents. Prior to Final Completion,
Contractor shall deliver to the Village all warranties required under the Contract Documents, or to which
Contractor is entitled from manufacturers, suppliers, and Subcontractors. Unless otherwise provided, all
warranties for products and materials incorporated into the Work shall begin on the date of Substantial
Completion and remain in effect for a period of one (1) year.
B. Neither the final payment, any provision in the Contract Documents nor partial or entire use or occupancy
of the premises by the owner shall constitute an acceptance of Work not done in accordance with
Contract Documents or relieve the Contractor or its sureties of liability with respect to any warranties or
responsibilities for faulty or defective materials and workmanship. Contractor or its sureties shall remedy
any defects in Work and any resulting damage to Work at its own expense. Contractor shall be liable for
correction of all damage resulting from defective Work. If Contractor fails to remedy any defects or
damage, the Village may correct the defective Work or repair damages and the cost and expense incurred
shall be paid by or be recoverable from the Contractor or its surety.
C. Contractor warrants that the Work shall be done in a workmanlike manner in strict accordance with the
Contract Documents and guarantees that the labor and material will be free of defects for the period
stated in the Contract Documents, but in no event less than one (1) year from the date of Substantial
Completion.
3. EMPLOYMENT OF ILLINOIS WORKERS ON PUBLIC WORKS ACT (30 ILCS 5741
Pursuant to 30 ILCS 57010.01 et seq., any month immediately following 2 consecutive calendar months during
which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States
Department of Labor, the Contractor shall employ only Illinois laborers on this project unless Illinois laborers
are not available, or are incapable of performing the particular type of work involved, which the contractor must
certify with the Village's Purchasing Division.
4. EQUAL EMPLOYMENT OPPORTUNITY
The successful Proposer shall comply with the Illinois Human Rights Act, 775 ILCS 511-101 et seq., as
amended, and any rules and regulations promulgated in accordance therewith, including, but not limited to the
Equal Employment opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix A), which is
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incorporated herein by reference. Additionally, the co nsultantshaII comply with any Fa i r E m pl oym ent Ord i n a nce
that has been adopted by the Village.
5. ILLINOIS HUMAN RIG HTS ACT (775 I LCS 51)
In the event the Contractor's non-compliance with the provision of the Equal Employment opportunity Clause,
the Illinois Human Rights Act or the Applicable Rules and Regulations of the Illinois Department of Human
Rights ("Department"), the contractor may be declared ineligible for future contracts or subcontracts with the
State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled
or Voided in whole or part, and such other sanctions or penalties may be imposed or remedies invoked as
provided by statute or regulation.
8. SUBSTANCE ABUSE PREVENTION ON PUBLIC WORKS PROJECTS ACT (820 I LCS 28511, et seq.)
Contractor shall comply with all provisions of 820 1 LCS 28511, et seq. including having in place, and providing
to the Village, a written substance abuse program for the prevention of substance abuse among employees
PRIOR to commencement of work on a Village project. Contractor shall be responsible for ensuring its
substance abuse program meets or exceeds the standards set forth in the Substance Abuse Prevention on
Public Works Projects Act. If a collective bargaining agreement is in effect that fulfills the aforementioned
requirements, Contractor shall provide the Village with a copy of the relevant sections of said agreement in lieu
of the written substance abuse program.
7. WAIVER OF WORKERS COMPENSATION/OCCUPATIONAL DISEASE EXPENSE REIMBURSEMENT
The Contractor agrees to waive any and all rights to reimbursement of workers' compensation expenses under
Section 1(a)(4) of the Illinois Workers' Compensation Act (820 ILCS 305), and as amended; and the Contractor
agrees to waive any and all rights to reimbursement of occupational disease expenses under Section 1 (a)(3)
of the Illinois occupational Diseases Act (820 I LCS 310), and as amended.
8. TOXIC SUBSTANCES DISCLOSURES
All bidders must comply with the requirements of the Toxic Substance Disclosure to Employees Act, for any
materials, supplies, and covered by said Act.
9. ALTERNATE AND MULTIPLE BIDS
Unless otherwise indicated in these documents, the bidder may not submit alternate or multiple bids as part of
this package. The submission of more than one bid within a single package may be cause for rejection of any
or all of the bids of that bidder.
10. EQUALITY/BRAND NAME
Whenever this RFB mentions an item by name and uses specific descriptions, it is intended to convey to the
Contractor an understanding of the standard of excellence required by the Village. Items of equal type, quality,
and size, which will conform substantially to the standard of excellence established to provide equivalent merit,
strength, durability, and to perform the required functions in accordance with this RFB may be offered.
Manufacturer/model names provided in the bid specifications herein convey the standard and uniformity the
Village demands.
It shall be understood that prior to bidding a substitute, the bidder must receive prior written approval. Therefore,
it shall be understood that, by submitting a bid, the bidder is stating to the Village that no substitutions were made
and that the bidder's pricing is based upon pre -approved brands.
The Village shall be the sole determiner about whether a substitute item is equal to the item specified.
11. SUBSTITUTIONS
No substitutions shall be allowed during the term of this agreement without written consent from the Village's
Purchasing Division. The contractor shall request permission to substitute an item of equal or higher quality when
an item ordered is unavailable for delivery within the time required by the Department of Facilities.
12. AFFIDAVITS
The following affidavits included in these contract documents must be executed and submitted with the bid:
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a) References
b) Disqualification of Certain Bidders (affirmation by signing bid form)
c) Affidavit/Anti-collusion
d) conflict of Interest Form
e) Tax compliance
f) Identification of Subcontractors
g) Participation Affidavit
13. COORDINATION
The contractor shall appoint a single point of contact for communications and coordination with the Public
Works Director or his/her designee. This individual shall be responsible for arranging work assignments, follow-
up monitoring and supervision of work.
14. REPORTING
A status report indicating the work completed the week prior and the work planned for the current week should
be provided to the Director of Public Works or his/her designee weekly. The weekly report should also indicate
any issues that the Contractors staff have experienced during the week as well as any work planned that was
not accomplished.
15. SUPERVISION
The Contractor is responsible for supervising all employees and their work. Any work which the
Public Works Director or his/her designee determines not to be satisfactory must be performed again at the
Contractor's own expense. The Contractors supervisor should conduct random or spot inspections of its
employee's work.
The Contractors supervisor is also responsible for training new personnel and any additional training of
experienced personnel as requested by the Village at the contractor's expense. Training includes, but shall not
be limited to, geographic areas of the Village, field equipment, and safety. The Village reserves the right to
require a replacement of the Supervisor if they do not meet Village standards.
15. DAMAGES
The Contractor is responsible for any damage to public or private property caused because of their work. The
Contractor shall take all necessary steps to prevent damage to public right-of-ways, trees, businesses, houses,
sidewalks, and other real or personal property. If any claims are filed by residents, the Contractor should resolve
all claims and report the claim to the Public Works Director or his/her designee within 12 hours.
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F
LABOR STATUTES, RECORDS AND RATES CONSTRUCTION
CONTRACTS FOR VILLAGE OF GLENVIEW - STATE OF ILLINOIS
All Contractors shall familiarize themselves with all provisions of all Acts referred to herein and in addition shall
make an investigation of labor conditions and all negotiated labor agreements which may exist or are
contemplated at this time. Nothing in the Acts referred to herein shall be construed to prohibit the payment of
more than the prevailing wage scale.
In the employment and use of labor, the Contractor and any subcontractor of the Contractor shall conform to all
Illinois Constitutional and statutory requirements including, but not limited to, the following:
1.0 Equal Employment Opportunity:
1.1 Illinois Constitution, Article I, Section 17, which provides: "All persons shall have the right to be
free from discrimination on the basis of race, color, creed, national ancestry and sex in the hiring
and promotion practices of any employer or in the sale or rental of property."
1.2 Illinois Constitution, Article I, Section 18, which provides: "The equal protection of the laws shall
not be denied or abridged on account of sex by the state of its units of local government and
school districts."
1.3 The Public Works Employment Discrimination Act, 775 ILLS 1011, provides in substance that no
person may be refused or denied employment by reason of unlawful discrimination, nor may any
person be subjected to unlawful discrimination in any manner in connection with contracting for
or performance of any work or service of "any kind by, for, on behalf of, or for the benefit of the
State, or of any department, bureau, commission, board or other political subdivision or agency
thereof."
1.4 Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 511-101 et seq., as
amended and any rules and regulations promulgated in accordance therewith, including, but not
limited to the Equal Employment opportunity Clause, Illinois Administrative Code, Title 44, Part
750 (Appendix A), which is incorporated herein by reference. Furthermore, the Contractor shall
comply with the Public Works Employment Discrimination Act, 775 ILLS 1010.01 et seq., as
amended.
2.0 The Veterans Preference Act, 330 ILCS 5511, provides: "In the employment and appointment to fill
positions in the construction, addition to, or alteration of all public works undertaken or contracted for by
the State, or any of its political subdivisions thereof, preference shall be given to persons who have been
members of the Armed Forces of the United States—in times of hostilities with a foreign country..."
3.0 The Servicemen's Employment Tenure Act, as amended, 330 ILCS 5012, "safeguarding the employment
and the rights and privileges inhering in the employment contract, of servicemen."
4.0 The Prevailing Wage Act, 820 1 LCS 13010.01 et seq., provides: "It is the policy of the State of Illinois that
a wage of no less than the general prevailing hourly rate as paid for work of a similar character in the
locality in which the work is performed, shall be paid to all laborers, workers and mechanics employed
by or on behalf of any and all public bodies engaged in public works." The current Schedule of Prevailing
Wages for Cook County and/or Lake County must be prominently posted at the project site by the
Contractor.
4.1 The Prevailing Wage Act, 820 ILCS 13014, provides: "All bid specifications shall list the
specified rates to all laborers, workers and mechanics in the locality for each craft or type of
worker or mechanic needed to execute the contract. If the Department of Labor revises the
prevailing rate of hourly wages to be paid by the public body, the revised rate shall apply to such
contract, and the public body shall be responsible to notify the Contractor and each
subcontractor of the revised rate."
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4.1.1 The Village shall notify the Contractor of any revised rates as determined by the
Department of Labor and as received by the Village. It shall be the responsibility and
liability of the Contractor to promptly notify each and every subcontractor of said revised
rates.
4.1.2 Unless otherwise specified in the Contract Documents, the Contractor shall assume all
risks and responsibility for any changes to the prevailing hourly wage which may occur
during the Contract Time. A revision to the prevailing rate of hourly wages shall not be
cause for any adjustment in the Contract Sum.
4.2 Pursuant to PA 106-1177 and in accordance with 820 ILCS 130/5. 1, the contractor shall submit
to the Illinois Department of Labor all certified payroll records for prevailing wage work performed
by Contractor employees or subcontractors.
5.0 The child Labor Law, as amended, 820 ILCS 20511, which provides: "No minor under 16 years of age—at
any time shall be employed, permitted or suffered to work in any gainful occupation... in any type of
construction work within this state."
The Contractor will include verbatim or by reference the provisions contained herein in every subcontract it awards
under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be
binding upon such subcontractor. The contractor will be liable for compliance with these provisions by such
subcontractors.
The Contractor and each subcontractor shall keep or cause to be kept an accurate record of names, occupations
and actual wages paid to each laborer, workman and mechanic employed by him in connection with the contract.
This record shall be open at all reasonable hours for inspection by any representative of the Village or the Illinois
Department of Labor and must be preserved for four (4) years following completion of the contract.
The current Prevailing Wages Rates for Cook County can be found at:
https://www2. illinois.gov/idol/Laws-Rules/CON M ED/Pages/Rates.aspx
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REFERENCES
Please list below five (5) references for which your firm has performed similar work for municipalities as identified
in Bidder Qualifications.
Municipality:
Address:
City, State, Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
Municipality:
Address:
City, State, Zip Code:
Contact Person/Telephone
Number:
Dates of Service/Award
Amount:
Agency:
Address:
City, State, Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
Agency:
Address:
City, State, Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
Agency:
Address:
City, State, Zip Code:
Contact Person/
Telephone Number:
Dates of Service/Award
Amount:
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DISQUALIFICATION OF CERTAIN BIDDERS
PERSONS AND ENTITIES SUBJECT TO DISQUALIFICATION
No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the date
of conviction or entry of a plea or admission of guilt, if the person or business entity,
(A) has been convicted of an act committed, within the State of Illinois or any state within the United States, of
bribery or attempting to bribe an officer or employee in the State of Illinois, or any State in the United States in
that officer's or employee's official capacity;
(B) has been convicted of an act committed, within the State of Illinois or any state within the United States, of bid
rigging or attempting to rig bids as defined in the Sherman Anti -Trust Act and Clayton Act 15 U.S.C.;
(C) has been convicted of bid rigging or attempting to rotate bids under the laws of the State of Illinois, or any
state in the United States;
(D) has been convicted of bid rotating or attempting to rotate bids under the laws of the State of Illinois, or any
state in the United States;
(E) has been convicted of an act committed, within the State of Illinois or any state in the United States, of price-
fixing or attempting to fix prices as defined by the Sherman Anti -Trust Act and Clayton Act 15 U.S.C. Sec. 1 et
Sig.;
(F) has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois, or any state
in the United States;
(G) has been convicted of defrauding or attempting to defraud any unit of state or local government or school
district within the State of Illinois or in any state in the United States;
(H) has made an admission of guilt of such conduct as set forth in subsection (A) through (G) above which
admission is a matter of record, whether or not such person or business entity was subject to prosecution for
the offense or offenses admitted to;
(I) has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid rotating, or fraud; as
set forth in subparagraphs (A) through (G) above.
Business entity, as used herein, means a corporation, partnership, trust, association, unincorporated business or
individually owned business.
(Please sign bid form indicating compliance)
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ANTI -COLLUSION AFFIDAVIT AND CERTIFICATION
deposes and says that he is
of
(Partner, officer, owner, Etc.)
(Contractor)
, being first duly sworn,
The party making the foregoing bid or bid, that such bid is genuine and not collusive, or sham; that said bidder
has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham
bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion,
or communication or conference with any person; to fix the bid price element of said bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the
violation of State laws prohibiting bid -rigging or bid -rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this day of , 2021
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of the bid.
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CONFLICT OF INTEREST
, hereby certifies that
it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder,
its owners and employees and any official or employee of the Village of Glenview.
Bidder further certifies that it has disclosed any such actual or potential conflict of interest and acknowledges if
bidder has not disclosed any actual or potential conflict of interest, the Village may disqualify the bid.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this day of , 2021
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of the bid.
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TAX COMPLIANCE AFFIDAVIT
deposes and says that he is
of
(Contractor)
,being first duly sworn,
(Partner, officer, owner, Etc.)
The individual or entity making the foregoing bid or bid certifies that he is not barred from contracting with the
Village of Glenview because of any delinquency in the payment of any tax administered by the Department of
Revenue unless the individual or entity is contesting, in accordance with the procedures established by the
appropriate revenue act, or entity making the bid or bid understands that making a false statement regarding
delinquency in taxes is a Class A Misdemeanor and, in addition, Voids the contract and allows the municipality to
recover all amounts paid to the individual or entity under the contract in civil action
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to this day of
, 202 1
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of the bid.
RFB Number 220050 33 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
SUB CONTRACTOR INFORMATION
Name:
Address:
Services provided by Sub -Contractor:
Name:
Address:
Services provided by Sub -Contractor:
Name:
Address:
Services provided by Sub -Contractor:
RFB Number 220050
(ATTACH ADDITIONAL PAGES AS NEEDED)
34
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
# Years in Business:
# Years used by Contractor:
# Years in Business:
# Years used by Contractor:
# Years in Business:
# Years used by Contractor:
Due: November 11, 2021, 2:00 PM
37
PARTICIPATION AFFIDAVIT
, being first duly sworn,
deposes and says, under penalties as provided in Section -109 of the Illinois Code of Civil Procedures, 735 ILCS
5/1-
109, that he is
of
(Contractor)
(Partner, officer, owner, Etc.)
The individual or entity making the foregoing Bid or quotation certifies that the Contractor or SubContractor,
respectively, is not barred from being awarded a contract or subcontract pursuant to 30 ILCS 500150-10.
Additionally, the Contractor or Subcontractor, respectively, certifies he/she is not suspended from doing business
with any State, Federal or Local Agency.
(Name of Quoter if the Quoter is an Individual)
(Name of Partner if the Quoter is a Partnership)
(Name of officer if the Quoter is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to this day of
2021
Notary Public
Failure to complete and return this form will be considered sufficient reason for rejection of the bid.
RFB Number 220050 35 Due: November 11, 2021, 2:00 PM
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
!J
RFB Number /.. 4
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Due: November il, 20219 2:00 PM
40
...............
Jr
li ANNUAL LOAD
2022 —2024
$
ANNUAL
BANK TEST AND
PUBLIC WORKS - 1150 HALF DAY ROAD.
..
G ENERATOR
TRANSFER
... ................. ................ .................. .... ..... . ............
............ ........ .. . . .....
3
PREVENTATIVE
SWITCH
4
FIRE STATION 32 - 692 BURTON AVENUE'
ll MAINTENANCE
MAINTENANCE
5
FIRE STAT*N 33 -- 1130 CENTRAL AVENUE
PRICE
PRICE
FIRE STATION 34 -1 100 HALF DAY ROAD
11
s:,,qU,,5
ITEM B VILLAGE OF GLENVIEW (JANUARY 2022li
J�
F0R.,'.T.lS-HF,.R.lDAN - 50 LOGAN LOOP
a.l � ��� r '�� �
�.I r... � *, '��
202
r.
Am �sz!§
.............ff
PUBLIC WORKS PHASE Hl ------- - --------------
. . . . . . . . . . . . . . . . .
,m� rr'r7
10
WATER TREATMENT PLANT 1 - 10 PARK AVENUE
PHASE WORK,' S PHASE I
WATER. TREATMENT PLANT 2 10 PARK AVENUE
WILLOW ROAD PUMP STATION
................ ......
IREGULAR
OVERTIME
--------- - --- --- -- --------------------------------------- ------- --------------
PA -TRIO T PUMP STATION
SERVICE RATES (TO INCLUDE TRUCKfTRIP FEES)
RUGEN SR. PUMP STATION
RUGEN JR. PUMP -STATION
...
............. ............. . . . . . . . . . .
ri
. ........ . ........ .... . . ....... ........ .... ................. ...............
WESTLAKE RESERVOIR
wt
LARAMIE PUMP STATION
------------ ---------- ------
------ .............. . .. . . --- ---
EAST LAKE LIST STATION
. ...... ......
HEATHERFIELD LIFT STATION — ---------
fill
FIRE STATION #6
.......... .... .. ......... . .
FIRE S TATION #7
FIRE STATION #8 -------- - ------------ --- --------------- - ------- l-------- — ------
FIRE STATION #13
.. . . .. ............... .. ............ .................... .......... ........ . ... — . ......................... . ....... . ...... . ... .
ff
.. ......... .... ...... ........ ..... .....
-NVIEW MVNC�PAL- CENTER LLAGE
.. . ..
I
IANN NORTH LIFI" S'TATION
:NVIF-W ROAD SOUTH LIFT STATION
GLF
...... ........
.. . . ... ............. .
HARMS ROAD LIFT STATION ---------------------------------- - - --- - ------- - -------- - -------------------- ----
----------
OUNLIF F PARK LIFT S"FKFI ON ------------- ----- ----------- ----------------- - -----
---------
............ ... .........
�LLINOIS AMERICAN BOOSTER STATION
.......... . . ......."N/M
r15 Oji KI a
..... ..
... ..........
............... ............... ...... ..... . . . . . . . . . . . . . . . . . . . . . . . . . . ..................... ........ ........ ...... ..... . ...... . . . . . . . . . . . . ........ ...... . . . . . . ..... . . . . . ............... .............. ......... ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................. .......... . . . . . . . . . . . . . . . . . . . . . . . . . . ............ .......... ...... .....
p I �
ANNUALLOAD
ANNUAL
BANK TEST AND
GENERATOR
TRANSFER
PREVENTATIVE
SWITCH
MAINTENANCE
MAINTENANCE
PRICE
PRICE
RFB Number /.. 4
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Due: November il, 20219 2:00 PM
40
ITEM C — VILLAGE OF'HIGHLAND PARK (JANUARY
2022 —2024
$
1
PUBLIC WORKS - 1150 HALF DAY ROAD.
..
2
POLICE DEPARTMENI'- 1677 OLD DEERFIELD ROAD
... ................. ................ .................. .... ..... . ............
............ ........ .. . . .....
3
CITY HALL -1707 ST, JOHN'S AVENUE
4
FIRE STATION 32 - 692 BURTON AVENUE'
5
FIRE STAT*N 33 -- 1130 CENTRAL AVENUE
6
FIRE STATION 34 -1 100 HALF DAY ROAD
11
s:,,qU,,5
�� V
'7
F0R.,'.T.lS-HF,.R.lDAN - 50 LOGAN LOOP
a.l � ��� r '�� �
�.I r... � *, '��
8
WATER TOWER .- 1850 GREEN BAY ROADS
Am �sz!§
9
NORTH RESERVOIR - 1120 HALF DAY ROAD
V .f�yy :IWi •.� tllbr� 'w.�i.
,m� rr'r7
10
WATER TREATMENT PLANT 1 - 10 PARK AVENUE
WATER. TREATMENT PLANT 2 10 PARK AVENUE
IREGULAR
OVERTIME
SERVICE RATES (TO INCLUDE TRUCKfTRIP FEES)
RFB Number /.. 4
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
Due: November il, 20219 2:00 PM
40
. . . .. ............ .. .. .. .. .
fi!�- NimMy I w%
ANNUAL
ANNUAL,
BANK TEST AND
Item
GENERATOR,
TRANSFER
NG.
Items
PREVENTATIVE
SWITCH
MAINTENANCE
MAINTENANCE
PRICE
PRICE
ITEM D — VILLAGE OF KENILWORTH (JANUARY 2022
2024)
$
$
I
VILLAGE HALL - 419 RICHMOND ROAD
L
k. -
2
PUBLIG 'NORMS' - 347 [VY COURT
.5 110 ,
0 U'�
3
BOOSTER STATION -- KENlLW0R-'f'H AVENUE AND ASHLAND DRIVE
=5—y
4
WATER. PLANT - I KENILWORTH AVENUE
-.7ja
5
G6 -112 E. HIGHLAND AVE
S'l c'
jfy
. . . .. ............ .. .. .. .. .
. .......................
ANNUAL
SEMIANNUAL
GENERATOR.
Item
GENERATOR
PREVENTATIVE
No.
Items
PREVENTATIVE
MAiNTENANCE
MAINTENANCE
TH 2 HR LOAD
PRICE
BANK PRICE
ITEM E — VILLAGE OF MOUNT PROSPECT
(JULY 2022 TO JULY 2024)
$
$
I
G2 - 2000 E. KENSINGTON RD - STATION 14
L
k. -
2
G3, 1601 W. GOLF RD (NAT, URAL. GAS)
.5 110 ,
0 U'�
3
G4 -.50 S. EMERSONST
4
G5 -.1700 W. CENTRAL RD
Alf
5
G6 -112 E. HIGHLAND AVE
x S�'
6
G7 -1629 W. ALGONQUIN RD
7
G6 - 601 W. GOLF RD
All
...... ........ . 61 2L . ...... .. .
8
G9 - LINCOLN S -F RELIEF
9
G10 - LINCOLN -WE GO RELIEF
10
011, - COTTONWOOD REU EF
11
C312 - MAPLE - BERKSFfiRE RELIEF
12
GI 3 -WILLIAM RELIEF
.130
. . . .
13
G 14 - LORIS RELIEF
ss'
. ........ .. .
. ....... ...... .....
0 C.,
14
G15 - FAIRVIEW RELIEF
5 43
15
Gl 6 - GEORGEST NORTH
16
GI 7 -1480 N ELMHU RSTRD w VVE LL #17
17
GI 8- 600 SEE GVVUN- WELL #11
............. ... . ... .............
18
G19 - 911 E KEN SINGiTON ROAD
19
G20 - Ill E RAND ROAD
. . . .. . ... ... ................ ............
20
G.21 - 301 -S MAPLE - GARAGE
< ............. ....
. . ......... ..
ITEM E - SUB 1
T'0'AL
mom....................
.....
I ----------- - -
R.FB Number, 220050 5 Due: November 11, 2021,-2:00 `
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
41
ANNUAL. LOAD
ANNUAL
BANK TEST AND
Item
GENERATOR.
TRANSFER
No.
Items
PREVENTATIVE
SWITCH
MAINTENANCE
MAINTENANCE
PRICE
PRICE
ITEM F - VILLAGE OF NORTHBROOK. (JANUARY'2022
20214)
$
1
CRESTWOOD PLACE -1000 WAUKEGAN ROAD
.......... . .
6p 7 5-j6m'
2
1 FIRE STATION- #10 - 650 HUEHL ROAD.�'
''..
; �r �M . . .................... ..... . .... . .....
R.FB Number, 220050 5 Due: November 11, 2021,-2:00 `
GENERATOR MAINTENANCE AND AS NEEDED REPAIRS
41