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Home My WebLink About08/18/2020 Motion to waive public bidding and accept proposal for a new tower and microwave antenna link by Critical Technologies for the Public Works / Emergency Operations Center building at 1700/1720 W. Central Road,in an amount not to exceed$55,951.50Item Cover Page Subject Motion to waive public bidding and accept proposal for a new tower and microwave antenna link by Critical Technologies for the Public Works / Emergency Operations Center building at 1700/1720 ■ Central Road/ $55,951.50. Meeting® 2020 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - Fiscal true �.ar Amount soudget Source Computer Replacement Fun,4 Category AGENDACONSENT Type Consent The Village is pursuing a project to network the Emergency Operation Center (EOC) & Public Works facilities at 1720 and 1700 W. Central Road via a wireless microwave link from the downtown water tower. Currently, the EOC & Public Works buildings are connected via fiber which travels through the 112 E. Northwest Highway former Publilt Safety building and Block 56/Chase Bank site. Due to the fiber being owned by Wide Open West (and not the Village) and the relocation of the Fire and Police, rerouting the existing fiber link is not a viable solution. The wireless solution being considered will require replacement of the existing antenna tower on • • of Public Works. The current tower is original to the building. The new 79 foot tower will be constructed in the existing spot and is approximately 40 feet taller to provide adequate line of sight for optimal up time. The antenna needs a clear line of sight from the building to the water tower ,, taking into account any buildings and topography in between. Additional details on the line of site and topography, demonstrating the need for the antenna height, is included in the attached Infrastructure Plan. The antennas are very reliable (meaning extremely low downtime) and are currently in use to connect both Fire Stations 12 & 14 to the Village network. 1 Staff is recommending the tower vendor ,, Critical Technologies, and to waive the bidding requirements due to the complexity of the project related to both procuring and installing a new tower,, along with wireless antenna setup. Critical Technologies has performed work for the Village in the past and their work was performed satisfactorily. In addition, they have performed work similar in scale and scope to this project for other customers. The project timeline is also constrained; the EOC & Public Works wireless link needs to be completed before this winter due to Block 56 redevelopment and its resulting demolition of the now - vacant public safety building. The total cost of this project is not to exceed $55,951.50 (10% contingency included) and also has minimal ongoing maintenance, making it an ideal solution to connect distanced facilities. The existing radio antennas on the existing tower will be relocated to the new tower as part of this project. The design of this structure offers an antenna life expectancy of 8-10 years and a tower life expectancy of 20+ years. It was the Village's desire to install private underground fiber lines connecting this building to the Village network. However, this project has a significantly higher cost and lengthy timeline due to permitting through Illinois Department of Transportation and Union Pacific Railroad due to the construction locations. This antenna tower solution allows the Village to postpone private underground fiber installation (and associated cost) to future years, without loss of connectivity. Alternatives I e Accept proposai ror a new tower and microwave antenna link at Public Works/EOC (1700 and 1720 W. Central Road) by Critical Technologies, in an amount not to exceed $55,951.50. 1. Action at discretion of Village Board. Staff Recommendation Staff recommends approval in order to safely and effectively maintain a network connection to the Public Works and EOC facilities. Infrastructure Plan - PW Roof Tower 80ft to Mount Prospect Water Tower.pdf Estimate and BOM. pdf Rooftop Cable Entry System.jpg VoMP Roof Cable Entry Recommendations.JPG Village of Mount Prospect Microwave Communication Infrastructure Plan N 0.0 Rev 8 - 2020 Elevated tank to Public Works Facility 13 July 2020 Donald Peters Organization: The CTSi Group Phone: 630-737-1082 Email: dpeters@thinkcritical.com 71m mcm %Wool I Innovating For A Safer, Smarter WorLd -2.0 center = 42.06444N 087.92828W NWC MT Prospect PW Roof Tower0"�' 1 ., 0 o u u %seaMount Pro t Villa �� f e g a�� cunt �iProspect WT l 00 0 0,0l V �0000000 1k -1.0 miles 3 Cambium • Project Summary Project: LinkPlanner Rev 8 - 2020 General Information Customer Name Village of Mount Prospect Rev .7 - 2020 Company Name The CTSi Group Address 1247 Warren Avenue Downers Grove, Illinois 60515 Phone (630) 737-1082 Cell Phone Email dpeters@thinkcritical.com 2 0 Q* Cambium Networks""' PROPOSED --- M T Prospect PW Roof Tower 80 to Mount Prospect WIT Equipment: Cambium Networks PTP18820S (Narrow) - 1 +0 Cambium Networks 1 ft Single Pol (Global) N 180082DO31 - Direct @ 80 ft 790 780 a� 770 a� 760 750 740 730 720 0 710 Q 700 690 a) 680 = 670 660 Cambium Networks 1ft Single Pol9100 lobal) N 180082DO31 - Direct t 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1 1.1 1.2 1.3 1.4 Range on path (miles) Performance to MT Prospect PW Roof Tower Performance to Mount Prospect WT Mean IP 527.06 Mbps 527.06 Mbps IP Availability 100.0000 % for 150.0 Mbps 100.0000 % for 150.0 Mbps 3 5 Link Summary Link Length 1.450 mi. System Gain Margin 48.76 dB Band 18 GHz Mean Aggregate Data Rate 1054.11 Mbps Regulation FCC Annual Link Availability 100-0000% Modulation Adaptive Annual Link Unavailability 0 secs/year Bandwidth 80 MHz Frame Size 1518 Bytes Total Path Loss 125.44 dB Prediction Model Vigants-Barnett System Gain 174.20 dB 3 5 Cambium Networks""' Performance Charts Performance to MT Prospect PW Roof Tower Performance to Mount Prospect WT 99.99999% ° 99.999% 99.9% 90.0% 99.99999 /° 99.999% 99.9% Q 90.0% 0 200 400 0 200 400 Capacity (Mbps) Capacity (Mbps) Climatic Factors, Losses and Standards Terrain Roughness 20.00 feet Excess Path Loss 0.00 dB Climatic Factor Annual 2 -way 1.5 Availability 100.0000% C Factor Annual 2 -way 4.94 Unavailability 0 secs/year Temperature 48.3° F Rain Availability 100.0000% Value of K Exceeded for 99.99% (ke) 0.40 Rain Unavailability 0 secs/year Excess Path Loss at ke 0.00 dB Atmospheric Gasses ITU -R P.676-7, ITU -R P.835-4 0.01% Rain rate 41.01 mm/hr Diffraction Loss ITU -R P.526-14 Free Space Path Loss 125.25 dB Propagation Vigants-Barnett Gaseous Absorption Loss 0.19 dB Rain Rate ITU -R P.837-5 Profile Type Line -of -Sight Refractivity Index ITU -R P.453-9 r 1247 Warren Avenue Downers Grove, II. 60515 Name /Address Village of Mount Prospect Accounts Payable 50 S. Emerson Street Mount Prospect, IL 60056 Estimate Date Estimate # 8/7/2020 3182511 Description Qty Cost Total Elevated Tower Services - Removal of antennas and transmission lines from existing rooftop tower 26,735.00 26,735.00 at Village of Mount Prospect Public Works Facility. Decommissioning and removal of 39' tower and 3 x guy lines from roof. Installation of new 79' Rohn 45G tower, tower base plate and guy lines as per Rohn specification. Existing guy anchors to be reused if possible. Installation of side arm assembly for Rohn 45G antenna. Removal and installation of existing 5 antennas at current installed elevations. Cable shall be protected during this process however client accepts that replacement may become required and will be billed outside of this agreement. Installation of 2 x Rooftop Cable Entry Enclosures, EDPM cable boots, cable entry cushions, #6 THHN ground wire, #6 dual mechanical ground lugs, #2 solid ground system exothermic interconnect. *** Process with require openings to be created in the existing rooftop material. Client is responsible to contract with a licensed roofing provider repair and restore roof seal. *** This estimate shall be good for a period of 60 days unless otherwise noted. Total Signed and Accepted: Date: 000 Page 1 7 r 1247 Warren Avenue Downers Grove, II. 60515 Name /Address Village of Mount Prospect Accounts Payable 50 S. Emerson Street Mount Prospect, IL 60056 Estimate Date Estimate # 8/7/2020 3182511 Description Qty Cost Total Microwave Communications Circuit - FCC Licensed microwave solution 1 + Gbps bandwidth 247130.00 241130.00 Installation of 18 GHz low latency PTP microwave solution between elevated tank and Public Works facility. Includes unmanaged network switching appliance and interconnection at elevated tank (within existing NEMA enclosure) to microwave link to Village Hall. Includes cabling at Public Works to nearest IDF, free air run. Estimate includes 2 x CATSE STP full screen cables, 2 x 1' high performance PD antenna, 2 x Cambium PTP820s ODU, 2 x GSS lightning protection units, 4 x grounding kits and 2 x 120VAC PSUs. Client to provide physical access, 120 VAC service and grounding system access at both sites. This estimate is exclusive of any structural engineering, application fees, permitting or inspections if required by the Village. Link Details: FCC 18 GHz - 1.054 Gbps aggregate - 99.999% uptime LFC (Frequency Coordination) and FCC Filing Services, full testing, documentation and install labor included. Anticipated Bill of Materials: 2 x FCC LFC Site fee 1 x FCC LFC Link Protection - 5 Years 2 x Cambium PTP820s ODU 2 x Cambium 500M Capacity Key 2 x Cambium Andrew Par. Dish High Performance / NM Interface 18GHz 2 x Cambium Surge Suppression Unit 2 x Polyphaser ALPU F140 4 x Cambium Glands Kit 6 x Cambium Grounding Kit 8 x Superior Essex Cat5e or Eqv. STP UV Full Screen cables 2 x Cambium PIDU AC 1 x 2.38" HID Mast 72" 2 x Andrew P2P Pipe Clamp Set 8 x Times Microwave Weather Sealing Kits Sales Tax 8.00% 0.00 This estimate shall be good for a period of 60 days unless otherwise noted. Total $50,865.00 Signed and Accepted: ,,, Date: 000 Page 2 10