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Home My WebLink About9.2 Motion to accept proposal for 2022 Fairview Gardens Footing Tile Disconnection Program Pilot Project in an amount not to exceed $403,535.Mr�GauC �'d'+rt;�iect Subject Motion to accept proposal for 2022 Fairview Gardens Footing Disconnection • Project in an amount not to exceed $403,535. Meeting October 18, 2022 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - Fiscal Impact true Dollar Amount $403,535.00 Budget Source Water and Sewer Enterprise Fund Category VILLAGE MANAGER'S REPORT Type Action Item • At the July 12, 2022 Committee of the Whole meeting, staff discussed the challenges associated with rehabilitation of the Fairview Gardens sanitary sewer pumping station. Notably, the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) will not issue a permit for the work until excess clear water is removed from the system. The source of the excess clear water appears to be private sector plumbing. The most economical and effective solution considered was to prevent clear -water entry into the separate sanitary sewer system by correcting private sector deficiencies such as direct footing the connections or improperly connected exterior area drains (driveway drains, stairwell drains, etc.). Discussion ensued regarding the idea of utilizing Village funds to facilitate this work. As a next step in developing this solution, staff proposes a pilot project to determine how effectively private sector improvements remove excess clear water and to accurately define costs. Attachment A depicts the proposed pilot project area. It includes 24 homes on Lowden Lane west of the intersection with Stevenson Lane. The area includes 12 homes that have suspected direct footing tile connections and 12 homes that have 1 existing sump pumps with no apparent clear -water discharges to the separate sanitary sewer. Most importantly, staff has a history of sanitary sewer flow monitoring data for this distinct area. Flows in this area traditionally behave as a microcosm of the larger Fairview Gardens area. That is, there are dramatic volume peaks immediately after rain events. Arguably, if private sector improvements alleviate the excess clear water intrusion problem in this sub -basin, it seems likely that this solution would the subdivision writ large. Staff proposes to hire a plumbing contractor to perform the footing the disconnection work. While this work progresses, Public Works staff will re -inspect the remaining homes in the pilot project area to validate or debunk how clear water is discharged. An underlying assumption about a home with a sump pump is that all of the footing tiles and exterior area drains are discharged at grade. Consequently, it has been assumed that homes with sump pumps are not significant contributors of clear water flow. Staff will utilize dye -water testing and closed circuit camera inspections to determine as accurately as possible whether these properties discharge clear water to the separate sanitary sewer. Staff anticipates that pilot project work can be completed by early spring allowing Public Works crews to perform post -improvement flow monitoring. Post improvement flow monitoring should yield definitive information about the overall effectiveness of this proposed solution. If excess clear water is substantially reduced and costs are reasonable, the proposed solution may be viable to implement throughout the remainder of the subdivision. Staff prepared a detailed request for proposals (RFP) necessary to hire a plumbing contractor for the footing the disconnection work. A copy of this RFP is enclosed. Qualified plumbing contractors were invited to an interview with staff to discuss the project and review the firm's qualifications for the work. In addition, each firm was also asked to submit a separate cost proposal indicating proposed fees. The basic scope of work includes removing direct footing the connections, installing a sump pump pit with pump that discharges at grade, and installing a sanitary ejector pump discharging to overhead sewers in each of the three (3) model homes and all 12 homes with suspected direct footing tile connections in the pilot project area. 2 The contractor will restore exterior excavations to grade. Public Works crews will perform requisite landscape restoration and the Building Division will coordinate any required interior restoration via a separate procurement process. A total of 15 homes are included in this proposed project. This quantity includes two (2) raised ranches, one (1) split-level, and twelve (12) assumed split-levels with sub -basements. Staff has determined that all of the homes in the Fairview Gardens subdivision can be classified as one of these styles. The contractor will be compensated for all subsequent work completed in the pilot project area based on the submitted fee for the style of the home. Staff facilitated open house visits with a volunteer homeowner for each style of home. The volunteer sites are referred to as "model" homes in Attachment A. Contractors were asked to submit costs for each type of home. In addition, contractors were also asked to submit pricing to restore exterior excavations with clean trench backfill (alternate 1) and provide electrical upgrades; such as an additional circuit for sump pump. (alternate 2). RFPs were distributed to four (4) plumbing contractor firms with expertise and experience removing direct footing the connections and installing overhead sewers in the Village of Mount Prospect. �m Four (4) plumbing contractors participated in interviews and three (3) submitted cost proposals. Each interview was qualitatively evaluated by staff based on the background of the firm, related project experience, proposed personnel, scope of work, schedule, and overall approach. Each firm received a point ranking (total points = 100) for each criterion. Table 1 below summarized this analysis: Table 1: Contractor Interview Evaluation 3 Max. Ricks Intelligent Category Points Sewer & Plumbing KATCO lu P Plumbing Drainage Services Background 20 19 19 19 18 Experience 20 19 18 17 17 Personnel 10 10 9 9 9 Scope 25 23 20 19 19 3 Schedule 15 14 14 13 13 Approach 10 10 9 9 8 Total 100 95 89 86 84 The highest rated firm was Rick's Sewer & Drainage of Spring Grove, Illinois (Rick's). Since each contractor was invited to participate based on work experience known to staff, each firm was found well qualified for the project and, therefore, the qualitative scores are closely distributed. Rick's received the highest qualitative score because the firm successfully completed an almost identical project for the Village in 2010 by removing direct footing tile connections and installing overhead sewers for 15 flood -prone homes in separate sanitary sewer basin #14 (Cleven & Lancaster area). Rick's plans to utilize the same personnel on this project. Each firm was asked to submit a cost proposal as well. Table 2 below summarizes staff's analysis of costs: Split Level With Sub -basement Contractor Ricks Intelligent Katco I&S Base Price $21,500 $21,000 $34,600 DECLINED Alternate 1 $1,500 $1,700 $1,685 DECLINED Alternate 2 $1,500 $2,700 $5,800 DECLINED Upgrade Service $3,400 $3,500 No cost DECLINED Total $27,900 $28,900 $42,085 Split Level Contractor Ricks Intelligent Katco I&S Base Price $20,750 $19,750 $34,600 DECLINED Alternate 1 $500 $1,700 $1,685 DECLINED Alternate 2 $1,500 $2,700 $5,800 DECLINED Upgrade Service $3,400 $3,500 no cost DECLINED Total $26,150 $27,650 $42,085 4 Raised Ranch Contractor Ricks Intelligent Katco I&S Base Price $21,950 $21,975 $34,600 DECLINED Alternate 1 $1,600 $1,700 $1,685 DECLINED Alternate 2 $1,500 $2,700 $5,800 DECLINED Upgrade Service $3,400 $3,500 no cost DECLINED Total $28,450 $29,875 $42,085 Ranch (basement assumed) Contractor Intelligent Ricks Katco I&S Base Price $19,750 No Cost No cost DECLINED Alternate 1 $1,700 No cost No cost DECLINED Alternate 2 $2,700 No cost No Cost DECLINED Upgrade Service $3,500 No cost No cost DECLINED Total $27,650 No cost No cost The lowest cost proposal was submitted by Rick's Sewer & Drainage. A copy of the firm's cost proposal is enclosed. Please note, during model home site visits with contractors, interior inspection revealed that the ranch -style home is constructed on top of a crawl space with gravel infill. The home does not have footing tiles. For this reason, staff has omitted the ranch -style home from the basis of award. Also, please be aware that Rick's and Intelligent Service submitted fees to upgrade the electrical service (i.e. from a 60 amp service to a 100 amp service) of their own volition. These costs are denoted for informational purposes but were not included in the basis of award. It is the opinion of staff that Rick's Sewer & Drainage understands the proposed project, has extensive experience, requested a reasonable fee, and is well qualified to perform the work. Staff recommends awarding a contract to include base price, alternate 1, and 5 alternate 2 work at all 15 homes. The total cost to perform this work is $366,850. Table 3 below derives this calculation: Table 3 - Total Cost Calculation Quantity Description Unit Cost Extension Split -Level Home w/ Sub - 12 Basement $24,500 $294,000 (Base, Alt. 1 & Alt. 2). Raised Ranch 2 Home (Base, $25,050 $50,100 Alt. 1 & Alt 2) Split -Level 1 Home (Base, $22,750 $22,750 Alt. 1 & Alt. 2) Total: $366,850 In addition, staff recommends including a 10% contingency in the award for this project in order to accommodate unforeseen circumstances encountered in private homes. This contingency would increase the total project award to $403,535. Alternatives 1. Accept proposal from Rick's Sewer & Drainage for the 2022 Fairview Gardens Footing Tile Disconnection Program Pilot Project. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal for the 2022 Fairview Gardens Footing Tile Disconnection Program Pilot Project as submitted by Rick's Sewer & Drainage of Spring Grove, Illinois in an amount not to exceed $403,535. ATTACHMENTS: Mp Project - Ricks Sewer & Drainage.pdf 11 ATTACHMENT A - FAIRVIEW GARDENS PILOT PROGRAM.pdf FAIRVIEW GARDENS CONTRACTORS RFP.pdf tail' W 1402 Small Lane Type: Split Level W/ Sub -basement Not -to -Exceed Base Price to disconnect footing tiles and install overhead sewers. Not -to -Exceed fee for Alternate #1 (clean backfill) Not -to -Exceed fee for Alternate #2 (electrical upgrades) P411d rtolker_.- sV/cn, !!,!- - E Type: Split Level Type: f?I:%*1,5,!d IZAn41-1 install overhead sewers. RFP for Professional Services Fairview Gardens Fooling Tile Discanrwt program Page 14 of 15 E-1 ?"ick"ci 'S'exuzy, aad 0I,aU'wUqJe ]Fandf 'y Owned and (9perated Phone: 847-635-8988 Fax: 815-768-1591 Email: rickssewer@live.com Proposal / Contract Submitted To: Work To Be Performed At: Name: Village of_Mt. Pros ect Public Works Dept7;i Street: 1414 E. Emmerson Lane Street: 1700 West Central Road CitV. Prospect -W-State: IL State: IL 60056-222- Date: 10-6-22 Phone: 847-870-5640 Email: d3oq� ag jo Litpjqjs,) Casey IY�tterman Water/Sewer Superintendent IlIPM PIVII(II19M, in ti iu rRilimli'm thf� 711 I'll tdwmIIIA: a Rld irI ,, Ilk", MV IMINIM111F.11101 =WW M MM too, WIN MI no- I MIAMI• FM1l • Ems• riffilliffiff" "11". INIIIIIIIII IFIRIMI "IMM. IMMIMIM - 11.111111011MIERA "IM 11111111 -1111 MM Not responsible f or lands�ca m*g, rass replacement or settlement of dirt af ter final backf ill. All inaterial is gLiaranteed to be as specified., and lihe above work to be performed in accordaywv with the drawings and specificaflons stabiniated for above amid conipleted in a substandal workirian Hke manner fol, flile sllffyof . Twenty thousand seven hundred fifty Dollars ($20,750.00) With Payments to be made as Follows: Rpec tfull Submitted : Richard C. i' -!1 esY_ DUE ON COMPLETION withdrawn by us if not accepted within The above prices, specifications wild coWitions are satisfactory and are hereby accepted. Yoti areatahorized to do [tie work as specified,, Pa, ment will be inade as ouffined above,, 'Y Signature Pi M. M Figm.-amm" In Nixfi,"a S eivem, aad Dom qp F'rjrnil 'w y Oned anO d perated Phone: 847-635-8988 Fax: 815-768-1591 Email: rickssewer@live.com Proposal/ Contract Submitted To: Work To Be Performed At: Name: ViLage of Mt. Prospect Public Works DeptM Street: 205 N. Stratton Lane Street: 1700 West Central Road 11 Citv: Mt. Prospect City: Mt. Prospect State: IL State: IL 60056-222- Dat : 10-6-22 Email: cbot I �111 2 :f�g m L Casey Botterman Water/Sewer §yperintendent We liereb's, Imoijiose. to Turnidi Ow all -� I i,, ainif I ni-14nni I fl-tp la lift r m I awtic�qrlr ff— *111" — "I Ddx'f ,,, IF POOR ME VA .0 gul W# M# E7yI •11 01"1IN MOVIM1=16111 WAMI UNIM, IMNW41 enrol 9 f K 11 U 118 11 "19 Z FFA WA OFsm , #III IRMO=' -I L"'I 11ral basement excavation. Backf ill with gravel and re -pour concrete removed. Designated electrical outlets installed by licensed electrician included. Install model 100 sump pro battery backup. All. labor, material included. All work doneper village codes. Villag fees and permit fee not included. Not responsible for landsca ing, grass replacement or settlement of dirt after fina p I backfill. Remove necessary walls and floo nt of walls or flooriag removed. N U niateii-kid is guaranteed to be as specified, and die abovework to be perforiated in accordance with. the drwtAngs a nds pecif ic a tj onssubm w ited fo r abo ve.-and co nalpleted i I -x assulfstanda � wo rkmmv ra mile m1mmilRer for the Sinn of: 'Twenty one thousand nine hundred fifty Dollars ($21,950.00) `F Respectfully Submitted : Richard C. Dechow Note — This Proposal/contractmay be DUE ON COWLETION withdrawn by us if not accepted widiin Days "['Ike above prices, specifications I:'Hid condiflo.wis are saflsfac,tory and are hereby accepted. You are �]Udiorized to do the W0911k ias s�pecffied, Paynient will be, inade as odal tfined above Signature Date Signature `F A , I M �KEUMM •1II O"ll.) dltli d"Va, Scputem aad INtair'mr,ge, 1,7aynily Oumed and Operated Phone: 847-635-8988 Fax: 815-768-1591 Email: rickssewer@live.com Proposal/ Contract Submitted To: Work To Be Performed At: Name: Villa ge.of Mt. Prospect Public Works De t. Street: 1.402 E. Small Lane Street: 1700 West Central Road City: Mt. Prospect City: Mt. Prospect State: IL State: IL 60056-222- Date: 10-6-22 Phone: 847-870-5640 Email: cbo,ueng.M, 11101111 Ca.-,Pv koiierman Water/Sewer Superintendent wye heiewl, vrovose to jur.ttj 'ill file FIJIi ,.j to ra.,j ,I Ill q -,t I Ill f I j-gpj,fd-,rq[" Ih em I mid— ir, .1111, fl. I'll, d,&- —, seen afff M i#7Gt7.fdLAl Lill VC Sd.Tlr cjt fl-alli Mamp _77 T q7t ana cleons trom under patio. ac i With cornpacta�le fill tQA�ad�. _Village to repour concrete Approx. 30-40ft of pipe installed outside. Break—' open basement floor and install new ITIndry drain, sink drain and floor drain. Install new 18x30" qje tor —1 it �zqiCqonnect new drain tolit. Install new Zoeller M264 pump in pit with 2" discharge and combo — check valve dischar �jninto overhead sewer. New dra into 2" vent at unknown — location at this time. -Install neW _18X307 SUMP puruRpit d back feed old sewer line into pit for an perimeter drain tiles to drain. Install new Zoeller M53 s ump in pit withl/1-2" discharge and combo check valve splashing onto grade outside at locati—ondetermined at time of work. Haul away all dirt and debris from basement excavation. Backfill with gravel a2d re -pour concrete removed. Design ted outlets — installed by licensed electrician f or �oth pumps. Install model 100 sunIp pro batt��back �up. All labor, material included. All work done per village codes. Village fees and pen -nit fee not include d. i Not responsible f or landscaping, grass replacement or settlement of dirt after f inal backfill. Remove necessary walls and flooring to __perf orm work. Not responsible f or replacement of walls or floorine removed. M I material is guaranteed to be asspecffied, grad tine above work to beperforFuedhi accordancewith the drimings mid specifications submitted for above and completed hi a subsumfial workmaii ]hike mam'ler for the stam of � — Twenty one thousand five hundred Dollars ($21,500.001 With Payments to be made as Follows: Respectfully Submitted : Richard C. Dechow Note —'Phis Proposal/contractmay be DUE ON COMPLETION withdrawn by us if not accepted vAthin Da s The abovepices, specificatioits atid coridificima s re satisfactoty aiidrire hereby acep cted. You aa rclwh[cilized to do the work as specrified. Paymetit will be mmmrsmicamnia oudirled above. Signature Date Signature 11 FAIRVIEW GARDENS OVERHEAD SEWER PILOT PROGRAM E GREGORY ST 0 19 310 17 308 15 306 13 304 11 302 09 qe CO 300 07 CD 220 05 O N 218 03 O O 216 01 r r 214 19 d aLOWDEN N 212 17 15 210 13 208 11 206 09 204 07 202 SMALL LN 219 0 212 217 210 215 208 213 206 211 204 209 202 qe CO 00 O CD co 00 O N Re O O O O r r r r a d aLOWDEN N 1 EMMERSON LN12 i i r r r r r r r r r r 123 LN SMALL LN 219 0 212 217 210 215 208 213 206 211 204 209 202 qe CO 00 O N qe co 00 O N Re O O O O r r r r r N N N 1 EMMERSON LN12 r r r r r r r r r r r r SMALL LN 219 0 212 217 210 215 208 213 206 211 204 209 202 207 200 20511 16 05 200 211 201 209 208 131 E THAYER ST Legend N MODEL HOME PILOT PROGRAM AREA PILOT PROGRAM HOME 132 130 128 126 124 E THAYER ST 213 212 211 210 209 208 207 206 205 204 203 202 201 200 3C 3 3 3 2 2 2 2 z J z 2 0 H z 2 W LU m Lo r1- cn D ------------- 16 1 127 ZC 14125E 1 EMMERSON LN12 1419 1422 110 ocT 2o22 123 REQUEST FOR PROPOSALS For Professional Services Fairview Gardens Footing Tile Disconnection Program Pilot Project VILLAGE OF MOUNT PROSPECT PUBLIC WORKS DEPARTMENT Proposals due - October 7, 2022 RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 1 of 15 REQUEST FOR PROPOSALS Professional Services Fairview Gardens Footing Tile Disconnection Program Pilot Project Proposals due — October 7, 2022 The Village of Mount Prospect (Village) is seeking proposals from, qualified plumbing and sewer contractors to disconnect footing tiles from sewer service lines and install overhead sewer systems at selected private single-family homes tributary to the Village -owned separate sanitary wastewater collection system. The selected homes are delineated in Attachment A. Selected homes are categorized as Model Homes and Pilot Project Homes. Model Homes must be fully completed prior to beginning work on the Pilot Project Homes. The Village will issue a separate and distinct Notice to Proceed for both the Model Homes and the Pilot Project Homes. For additional background information, please visit the Fairview Gardens Sewer project webpage. Project Scope The contractor shall provide professional services and materials necessary to convert pre-existing gravity, sanitary drain, waste, and vent system to a new overhead system at each specified property (privately -owned home). At a minimum the Base Price at each home shall include: 1. All work to meet State of Illinois Plumbing Code and Village of Mount Prospect local amendments. 2. Convert below floor gravity system waste line system to an overhead gravity system that includes a clean-out. Include disconnection of any drain tile, below grade fixtures, and connection to the drain and waste vent stacks. 3. Disconnected drain tile shall be reconfigured underground to drain to an approved sump pit with sealed lid configuration and appropriate check valve. All sump discharge shall flow to grade either at the front or rear of the property as approved by Director of Public Works or authorized representative. 4. All below grade fixtures shall drain to an approved vented and sealed ejector pit that collects all floor drains, laundry trays, bathrooms, and basement plumbing fixtures. Include an appropriate check valve. 5. All plumbing piping shall be supported per code as necessary. 6. A 6" exterior clean-out is to be included with all necessary interior code cleanouts as required at curves and/or bends. 7. Excavation, backfill with spoil, and rough, mounded grade restoration. No final grade, seed, or sod is to be included in the Base Price. 8. It is the responsibility of the contractor to ensure that a State of Illinois licensed plumber is on the jobsite at all times. 9. All sump pumps require a dedicated electrical outlet and circuit. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 2 of 15 10. All proposals shall include the cost of an installed Sump Pro Model 75 (or equivalent) fully automatic 115V auxiliary power source for the sump pump. 11. All ejector pumps require a dedicated electrical outlet and circuit. 12. A licensed electrician is required to perform all work associated with the installation or modification of sump pumps and/or ejector pumps. 13. Any and all "incidental" or other costs associated with the provisions and requirements of the "General Conditions" referenced herein. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 3 of 15 SPECIAL PROVISIONS Alternate #1: The Contractor shall provide a lump sum, not -to -exceed fee to backfill non -pavement area excavations with clean sand mechanically compacted in 9 -inch lifts and top -dressed with a minimum 4 inches of clean, pulverized topsoil at a finished grade. Paved areas shall be backfilled in a similar manner utilizing CA -6 in lieu of sand. All excavations shall be removed from the work site and lawfully disposed. 2. Alternate #2: The Contractor shall provide a lump sum, not -to -exceed fee to upgrade the existing electrical panel and/or service to accept the load and circuit requirements necessary to facilitate the Base Price scope of work referenced herein. Only electrical upgrades directly correlated with this scope of work and expressly specified by the Village should be included in this fee. 3. Some private homes participating in this project may have various and disparate existing components of an overhead sanitary sewer system. Costs to replace and/or upgrade these existing facilities (i.e. sump pumps, battery back-up systems, sump crocks, etc.) should NOT be included in the Base Price unless the upgrades or replacements are an intrinsic and essential part of the improvements. For example, a homeowner may have constructed an addition to the primary structure. This addition may be served by a footing tile and sump pump system while the original structure still has direct footing tile connections to the sanitary sewer. As part of the improvements, a new sump crock and pump will be installed to accept the footing tile connections from the original structure. Unless (as part of this project) the footing tiles from the original structure are brought to the sump crock installed with the addition, any costs associated with upgrading the addition's sump crock, sump pump(s), battery back- up system, or discharge piping should NOT be included. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 4 of 15 GENERAL CONDITIONS INSURANCE REQUIREMENTS (Incidental) The Contractor shall provide Insurance of such types and in such amounts as may be necessary to protect himself/herself and the interests of the Village against all hazards or risks of loss as hereinafter specified. The Village shall be named as additional insured on all of the Contractor's policies. The Village's endorsement on the certificate of insurance shall specifically state that the Village of Mount Prospect is primary and non-contributory additional insured. Satisfactory certificates of insurance shall be filed with the Village prior to starting any work on the Contract. The certificates shall state that ten (10) days advance written notice will be given to the Village before any policy covered thereby is changed or canceled. Satisfactory Workers Compensation and Employer's Liability insurance to satisfactorily protect himself/herself against all claims under applicable state compensation laws. The Contractor shall also be protected against claims for injury, disease, or death of employees that, for any reason, may not fall within the provisions of a worker's law. This policy shall include an "all states" endorsement. The liability limits shall not be less than: Workers Compensation Employer's Liability Bodily Injury Limits Property Damage Limits General Liability Statutory $1,000,000 each occurrence $1,000,000 each occurrence $1,000,000 aggregate $ 5,000,000 aggregate The contractor shall not commence work until he has filed with the Village a certificate of insurance showing complete coverage of all insurance required, signed by the insurance companies or their authorized agents. Each certificate shall provide that coverage shall not be terminated or reduced without 30 days advance notice to the Village. The contractor shall name the Village as additional named insured on the comprehensive general liability and automobile liability policies. No additional compensation will be made to the contractor for compliance with the above requirements. INDEMNIFICATIONS (Incidental) The contractor shall indemnify and hold harmless the Village, its agents and employees from and against all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance of the contractor's work. In any and all claims against the owner, or any of the owner's agents or employees, by any employee of the contractor, or anyone directly or indirectly employed by the contractor, or anyone for whose acts the contractor may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable by or for the contractor under Worker's Compensation acts, disability benefit acts or other employee benefit acts. OBSERVANCE OF LAWS, ORDINANCES, AND REGULATIONS (Incidental) 1) The contractor shall, at all times during the life of this contract, observe and abide by all federal, state and local laws which in any way affect the conduct of the work and with all RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 5 of 15 decrees and orders of courts of competent jurisdiction. Likewise, said contractor shall be governed by all municipal ordinances and regulations which in any way affect the conduct of the work. The contractor shall indemnify and save harmless the owner, its officers, agents, and employees against any claim or liability arising from or based on his violation of any law, ordinance, regulation, decree or order. 2) The contractor shall procure and display all necessary licenses and permits in connection with the work of his contract. The Village agrees to waive its fees for building permits and inspections. PROPERTY PROTECTION (Incidental) No vehicles of any kind shall be placed, parked or operated upon or over any sodded areas. During performance of the work, Contractor shall protect all utilities and property from damage. Contractor shall spot all utilities prior to any excavation work. Contractor shall call J.U.L.I.E. one Call System (1-800-892-0123), and request utility locations as soon as possible for emergency repairs and within forty-eight (48) hours for non -emergency work prior to excavation in strict accordance with J.U.L.I.E. one Call System operation procedures. TREE PROTECTION (Incidental) REMOVAL PROHIBITED UNLESS AUTHORIZED: All trees shall be maintained, saved, and protected from damage unless removal is approved by the Village. CRITICAL ROOT ZONE: To prevent unnecessary damage to existing public trees during construction, proper tree protection guidelines must be followed, particularly in the root zone where major support roots securely hold the tree in the soil. This Critical Root Zone (CRZ) is defined as the entire ground area within the vertical projection of the crown of a tree. This is also commonly referred to as the area within the drip line of a tree. Power equipment may not be used to excavate soil, change grades, or dig trenches in the Critical Root Zone. All soil excavation done within the CRZ must be done by hand, except as authorized in these specifications. Exceptions to the above shall be granted only with written permission from the Director of Public Works. FENCING: All unpaved ground on public property within the CRZ's of existing trees subject to construction damage shall be fenced before any work is started. This Tree Protection Fencing will be paid for as specified in these contract documents. Once assembled, no fencing shall be removed without proper approval of the Engineer, and there shall be no construction activity or material including storage, stockpiling, and equipment access within the enclosure. Fencing material shall be orange polypropylene snow fence supported with metal posts. CHANGES TO EXISTING GRADE: No changes to original grade shall be allowed inside the CRZ. ROOT PRUNING DURING CONSTRUCTION: All tree roots greater than one inch (1") in diameter that are encountered in any construction process shall be cut cleanly with an appropriate saw or pruning shear or other tool specifically designed for cutting wood. Axes or other such chopping tools shall not be used. Shovels or other tools designed for digging shall not be used. ATTACHMENTS TO TREES: No signs, placards or other objects may be nailed or stapled to trees. BRANCH REMOVAL: Tree branches shall not be cut, pruned or trimmed by the Contractor. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 6 of 15 PENALTIES FOR TREE DAMAGE: Where limbs, trunks or roots of trees not approved for removal are damaged, the Village shall determine whether the tree can be repaired or must be removed. Repairs may include, but are not strictly limited to, pruning of broken limbs, removal of loose bark and proper shaping of wounds, thinning of the crown to compensate for root loss, fertilization, straightening and staking. Repairs shall be performed by the Village. The cost of such repairs shall be paid for by the Contractor to the Village, using rates listed in the current edition of the Village's Equipment and Labor Rate Charges. If in the opinion of the Village, the amount of damage warrants removal of the tree due to safety or aesthetic concerns, the Contractor shall remove the tree, along with its stump to a depth of 12 inches below grade. The Contractor shall pay the Village for replacement of the tree. Replacement cost will be determined by multiplying the diameter of the damaged tree, as measured 4-1/2" above the ground, by the rate of $150.00/inch. DESCRIPTION: All unpaved ground on public property within the CRZ's of existing trees subject to construction damage shall be fenced before any work is started. Once assembled, no fencing shall be removed without prior approval of the Engineer, and there shall be no construction activity or material including storage, stockpiling, and equipment access within the enclosure. The fencing shall be installed in accordance with the details as shown on the drawings and as directed by the Engineer. The Contractor shall be responsible for being familiar with and complying with all aspects of the Village of Mount Prospect Tree Protection ordinance as it relates to the various site locations. Any questions regarding tree protection shall be directed to the Village Forestry Division and their response or direction shall be considered as the final word/decision on tree protection issues. Any costs for tree protection fencing, posts, labor or other associated labor or material shall be incidental with the fixed cost per unit bid. SCHEDULING (Incidental) The contractor shall consult with the Public Works Director or his authorized representative concerning the details and scheduling of the work contemplated herein, and shall be governed by the decisions of said Public Works Director or his authorized representative. PUBLIC CONVENIENCE AND SAFETY (Incidental) The contractor shall notify the Director of Public Works at least three days in advance of the starting of any construction work which might in any way inconvenience traffic, and the contractor shall at all times conduct the work in such a manner as to insure the least obstruction to vehicular and pedestrian traffic. Whenever possible, the contractor shall provide and maintain at his own expense such temporary roads and approaches as may be necessary to provide access to driveways, houses, buildings or other property abutting the improvements. In no case will the contractor obstruct entrance ways into private property without first seeking Village and private property owner's approval. ACCIDENT PREVENTION (Incidental) The contractor shall exercise every precaution at all times for the protection of persons and properties. The safety provisions of all applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous, in the opinion of the Director of Public Works or his authorized representative, shall be immediately discontinued by the contractor upon his receipt of instructions from the Director of Public Works or his authorized representative to discontinue such practice. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 7 of 15 COOPERATION WITH UTILITIES (Incidental) It is understood and agreed that the contractor has considered in his bid all of the permanent and temporary utility appurtenances in their present or relocated positions that may be encountered during construction and no additional compensation will be allowed for any delays, inconvenience, or damage sustained by him due to any interference from the said utility appurtenances either by the utility company or by him, or on account of any special construction methods required in prosecuting his work due to the existence of said appurtenances either in their present or relocated positions. The contractor shall insure that prompt repairs are, to the approval of the inspector, made to any utility appurtenances damaged by him without compensation from the Village. CONSTRUCTION NOISE RESTRICTION (Incidental) 1) All construction activities or alteration operations within the Village shall be performed only between the hours of 8:00 a.m. and 7:00 p.m. Variations from these time limitations shall be allowed only in the case of maintenance of operation of safety and traffic control devices such as barricades, signs and lighting, or to construction of an emergency nature. More stringent requirements may be assessed for work in state highway or railroad rights-of-way." Working hours outside these times must receive prior approval from the Village. 2) The Contractor will be required to submit a separate letter to formally request a variation in the prescribed working hours as outlined above. BARRICADES AND WARNING SIGNS AND LIGHTS (Incidental The contractor shall erect substantial barricades to protect his work at all points deemed necessary by the Director of Public Works; said contractor shall place at such points the necessary warning signs, amber lights, and other suitable devices to protect his work properly and to provide for the convenience and safety of the public at all times. The contractor shall maintain such barricades, signs, lights and protective devices until the need for them, in the judgment of the Public Works Director of his authorized representative, has passed. Contractor shall provide warning signs and barricades to safely mark any hazards or detours caused by the work. All such warning signs and barricades for work in, or affecting Village of Mount Prospect streets, access roads, and state highways shall meet all applicable requirements as stipulated in the latest edition of the Manual for Uniform Traffic Control Devices published by the U.S. Department of Transportation. All costs for barricades, signs including all labor and other associated materials shall be incidental to the fixed unit price bid. TRAFFIC CONTROL (Incidental) Contractor shall maintain traffic flow(s) and accessibility to private property(s) as close to normal condition as possible. Contractor shall notify residents, Village of Mount Prospect and state/county officials, as appropriate, of any driveway or road closure. The contractor shall abide with the Illinois Department of Transportations Standard Specifications for Road and Bridge Construction, latest edition. The Contractor shall also abide with the Manual on Uniform Traffic Control Devices, latest edition. Contractor shall also provide sufficient flag persons to assist with traffic control during operation. Traffic control is by per street per day and typically includes all work within the street from intersection to intersection (i.e. there may be two manholes being raised on same section of street). Traffic control will only be paid for consecutive days worked. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 8 of 15 WORK IN STREET RIGHT-OF-WAY (Incidental All of contractor's construction work in street right-of-ways shall be done in strict accordance with the applicable controlling public agency's construction specifications, rules, and regulations. Contractor shall coordinate with the proper public officials and receive approval from said officials prior to any street closings or detouring required due to the work to be performed. Contractor shall protect existing vegetation from removal or damage wherever possible. Contractor shall confine construction work to specified construction limits as shown on the drawings or defined in the specifications. Should Contractor damage or remove any vegetation outside the construction limits, Contractor shall restore the affected area to its original state at no expense to the Village. DATA (Incidental) Any reservations on the use of data contained in a proposal must be clearly stated in the proposal itself. The village assumes that, unless stated otherwise, information submitted in response to this request may be used within the Village on a proprietary basis. COLLUSION If at any time it shall be found that the person, firm, or corporation to whom the Contract has been awarded has, in presenting any proposal or proposals, colluded with any other party or parties, then the Contract so awarded shall be null and void and the Consultant and his sureties shall be liable to the Village for all loss or damage which the Village may suffer thereby, and the Village may advertise for new proposals for said work. CLEAN —UP (Incidental) After all work under each task phase of the work is completed, the Contractor shall remove all loose debris and other materials not incorporated in the work from the site of the work. Any clean up or restoration to private property will be the responsibility of the Contractor. PUBLIC RELATIONS (Incidental) The Contractor shall cooperate with the Village of Mount Prospect in maintaining a high degree of sensitivity to the needs of property and business owners along the project route. Contractor to distribute written public work notices to businesses and residences when required by the Village. INSPECTION (Incidental) 1) All materials and each part or detail of the work shall be subject at all times to inspection by the Village or its inspectors, and the contractor will be held strictly to the true intent of the specifications in regard to quality of materials, workmanship and diligent execution of the contract. The Village or its inspectors shall be allowed access to all parts of the work and shall be furnished with such information and assistance by the contractor as is required to make a complete and detailed inspection. 2) The contractor shall, if the Village requests remove or uncover such portions of the finished work as the Village may direct before final acceptance of the same. After the examination, the contractor shall restore said portion of the work to the standard required by the specifications. If the work thus exposed or examined proves acceptable, the expense of uncovering or removing and the replacing of the parts removed shall be paid for as extra work; but if the work so exposed or examined is unacceptable, the expense of uncovering or removing and replacing of the same shall be borne by the contractor. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 9 of 15 REMOVAL OF DEFECTIVE AND UNAUTHORIZED WORK (Incidental 1) Work done without lines and grades being given, or beyond the lines shown on the plans or as given, except as herein provided, or any extra work done without authority will be considered as unauthorized and at the expense of the contractor, and will not be measured or paid for. Work so done may be ordered removed or replaced at the contractor's expense. 2) All work which has been rejected or condemned shall be remedied or removed and replaced by the contractor in a manner approved by the Village at the contractor's expense. Upon failure on the part of the contractor to comply promptly with any order of the Village made under the provisions of this article, the Village shall, after giving written notice to the contractor, have the authority to cause defective work to be remedied, or removed and replaced, or to cause unauthorized work to be removed, and deduct the cost thereof from any compensation due or to become due the contractor. FINAL INSPECTION (Incidental The Village shall make final inspection of all work included in the contract, as soon as practicable after notification in writing by the contractor that the work is completed and ready for acceptance. If the work is not acceptable to the Village at the time of such inspection, the Village shall inform the contractor as to the particular defects to be remedied before final acceptance can be made. BASIS FOR PAYMENT Payment for work completed within the project scope at Model Homes shall be at the lump -sum, not -to -exceed Base Price provided in the Cost Proposal. Payment for work completed within the project scope at Pilot Project Homes shall be at the same lump -sum, not -to -exceed Base Price for the corresponding type of home provided in the Cost Proposal. PAYMENT FOR EXTRA WORK Payment for extra work shall be by lump sum price or at a unit price agreed upon by the contractor and owner. Only extra work specifically and expressly authorized by the Village in writing will be eligible for compensation. PAYMENT FOR ITEMS OMITTED WHEN PARTIALLY COMPLETED Should the Village cancel or alter any portion of the contract which results in the elimination or non -completion of any portions of the work partially completed, the contractor will be allowed a fair and equitable amount covering all items of work incurred prior to the date of cancellation, alteration, or suspension of such work. When such elimination or non -completion involves a new decrease in the amount of the contract of more than twenty-five percent (25%) of the original contract price, a supplemental agreement between the contractor and the Village will be required. PARTIAL PAYMENT 1) When requested, the contractor will make an approximate estimate, in writing, of the materials in place completed, the amount of work performed, and the value thereof, at the contract unit prices. From the amount so determined, there shall be deducted ten percent (10%) to be retained until after completion of the entire work to the Village for RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 10 of 15 payment, except that no amount less than $500 will be so certified unless the total amount of the contract is less than $500. 2) In addition, an estimate may, at the discretion of the Village and upon presentation of receipted invoices and freight bills, be made for payment of the value of acceptable materials delivered on the work or in acceptable storage places and not used at the time of such estimate. Ten percent (10%) shall be retained from the value of such materials until final payment. Such materials, when so paid for by the Village, shall become the property of the Village, and in the event of default by the Village, shall become the property of the Village, and in the event of default by the contractor, the Village may use or cause to be used such materials in the construction of the work provided for in the contract. The amount thus paid by the Village shall be deducted from estimates due the contractor as the material is used in the work. 3) Partial payment for work or materials shall not be construed as an acceptance of the work or any part of it, or as a waiver of any provisions of the contract. Partial payment will only be granted if in the opinion of the Village sufficient labor and materials have been expended to warrant it. ACCEPTANCE AND FINAL PAYMENT Whenever the improvement provided for by the contract shall have been completely performed on the part of the contractor, and all parts of the work have been approved by the Village and accepted by the Village, a final payment showing the value of the work will be prepared by the contractor as soon as the necessary measurements and computations can be made, all prior estimates upon which payments have been made being approximate only and subject to correction in the final payment. The amount of this estimate, less any partial or semifinal payments previously made and less any sums that have been deducted or retained under the provisions of the contract, will be paid to the contractor as soon as practicable after the final acceptance, provided the contractor has furnished to the Village satisfactory evidence that all sums of money due for any labor, materials, apparatus, fixtures or machinery furnished for the purpose of such improvements have been paid or that the person or persons to whom the same may be due have consented to such final payment. The acceptance by the contractor of the final payment shall constitute a release and waiver of any and all rights and privileges under the terms of the contract; further, the acceptance by the contractor of final payment shall relieve the Village from any and all claims or liabilities for anything done or furnished relative to the work or for any act or neglect on the part of the Village relating to or connected with the work. FINAL POLICING OF THE SITES (Incidental) Before the completed work will be ready for the Village's final inspection, the contractor shall have removed from the project sites all surplus equipment, machinery, materials, debris, barricades, and signs. The contractor shall leave said project sites in the best possible condition to the complete satisfaction of the Village. ALTERATIONS, CANCELLATIONS, EXTENSIONS AND DEDUCTIONS The Village reserves the right to alter the plans, extend or shorten the improvement, add such incidental work as may be necessary, and increase or decrease the quantities of work to be performed to accord with such changes, including the deduction or cancellation of any one or more of the unit price items. Such changes shall not be considered as a waiver of any condition of the contract nor to invalidate any of the provisions thereof. A supplemental agreement between the contractor and the Village will be required where such changes result in a net RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 11 of 15 increase or a net decrease in the amount of the contract by twenty-five percent (25%) of the original contract price. AUTHORITY OF THE DIRECTOR OF PUBLIC WORKS All work shall be done under the supervision of the Director of Public Works, or his designated representative. He shall decide all questions which arise as to the quality and acceptability of materials furnished, work performed, manner of performance, rate of progress of the work, interpretation of the plans and specifications, acceptable fulfillment of the contract, compensation and disputes and mutual rights between contractors under the specifications. In case of failure on the part of the contractor to execute work ordered by the Director, the Director may, at the expiration of a period of forty-eight (48) hours after giving notice in writing to the contractor, proceed to execute such work as may be deemed necessary, and the cost thereof shall be deducted from compensation due, or which may become due the contractor under the contract. RIGHT OF THE VILLAGE TO TERMINATE THE CONTRACT Should the contractor fail to meet the quality standards of the specifications or fail to perform any provisions of the contract, or fail to proceed at a satisfactory rate of progress or within cost limits satisfactory to the Village, the Village, after seven days written notice to the contractor, may, without any prejudice to any other remedy, make good the deficiencies resulting from faulty workmanship and may deduct the cost thereof from the payment then or thereafter due to the contractor, and/or terminate the contract. Notwithstanding any other provision hereof, the Village reserves the right to terminate the Contract at any time upon thirty (30) days written notice to the Contractor. In the event that the Contract is so terminated, the Contractor shall be paid for work actually performed and reimbursable expenses actually incurred, if any, prior to termination, not exceeding the value of the Work completed, which shall be determined on the basis of the rates set forth in the Proposal. WARRANTY The Contractor shall guarantee and warrant the Work against defects in workmanship and materials for a period of twelve (12) months from the date of Final Acceptance. Upon Final Acceptance, the Contractor shall furnish the Owner with all manufacturers' and suppliers' written guarantees and warranties covering materials and equipment furnished under the Agreement. Any defects that appear within this twelve (12) month period and arise out of defective or improper materials or workmanship shall, upon direction of the Owner, be corrected by the Contractor at its own expense within a reasonable period of time after receipt of notice from Owner, but not longer than ninety (90) days from the date of receipt of the notice. The Village reserves the right to re -inspect such Work HAZARDOUS MATERIALS In performing the Work, Contractor shall take the necessary steps to remediate affected hazardous materials, including asbestos, lead-based paint hazards and surfaces, etc., as required by state and federal law and the ordinances of Cook County and the Village. Such work shall be performed in accordance with those laws and ordinances. The costs for such work are included in the Contract Amount. Should the work fail to conform to those laws and ordinances, Contractor will be responsible for any additional costs to ensure compliance, including additional abatement work and the cost of clearance testing. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 12 of 15 AWARD The award of any Contract or Agreement may be made to the Contractor who submits the proposal which is in the best interest of the Village as evaluated by Village staff, at their sole discretion. In addition, the Village reserves the right to accept or reject any and all proposals, to waive any informality in any proposals, and to accept any proposals considered advantageous to the Village. PROPOSALS Proposals should be addressed to: Casey Botterman Water/Sewer Superintendent Mount Prospect Public Works Department 1700 West Central Road Mount Prospect, Illinois 60056-2229 Proposals can also be delivered via e-mail (cbotterman@mountprospect.org). All proposals should be clearly labeled in the following manner: Proposal for Fairview Gardens Footing Tile Disconnection Program Pilot Project All proposals must be received at the Mount Prospect Public Works facility no later than 3:00 PM local time on October 7, 2022. RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 13 of 15 COST PROPOSAL The undersigned Contractor agrees to all terms and conditions of the preceding "Request for Proposal for Professional Services — Fairview Gardens Footing Tile Disconnection Program — Pilot Project' and will furnish all the insurance documents and security deposits as stipulated. Proposals due Friday, October 7, 2022 at 3:00 PM (local time). 1402 Small Lane Type: Split Level w/ Sub -basement Not -to -Exceed Base Price to disconnect footing tiles and install overhead sewers. Not -to -Exceed fee for Alternate #1 (clean backfill) Not -to -Exceed fee for Alternate #2 (electrical upgrades) 1414 Emmerson Lane Type: Split Level Not -to -Exceed Base Price to disconnect footing tiles and install overhead sewers. Not -to -Exceed fee for Alternate #1 (clean backfill) Not -to -Exceed fee for Alternate #2 (electrical upgrades) 1431 Emmerson Lane Type: Ranch Not -to -Exceed Base Price to disconnect footing tiles and install overhead sewers. Not -to -Exceed fee for Alternate #1 (clean backfill) Not -to -Exceed fee for Alternate #2 (electrical upgrades) RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 14 of 15 205 Stratton Lane Type: Raised Ranch Not -to -Exceed Base Price to disconnect footing tiles and install overhead sewers. Not -to -Exceed fee for Alternate #1 (clean backfill) Not -to -Exceed fee for Alternate #2 (electrical upgrades) Company Name Address Phone No. Fax No. Date Submitted .20 RFP for Professional Services Fairview Gardens Footing Tile Disconnect Program Page 15 of 15