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Home My WebLink About9.1 Motion to accept proposal for 2023 Water Main Replacement Project Design and Construction engineering services [for portions of Emmerson Lane, Debbie Drive, Jerry Drive, Owen Street, School Street, Elm Street, and Lancaster Street] in an amount not toMr�GauC �'d'+rt;�iect Subject Motion to accept proposal for 2023 Water Main Replacement Project Design and Construction engineering services• portions ofEmmerson Debbie Owen Street, School Street, Elm Street, . • Lancaster Street" in an amount not •exceed• Meeting October 18, 2022 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - Fiscal Impact true Dollar Amount $186,725.00 Budget Source Water and Sewer Enterprise Fund Category VILLAGE MANAGER'S REPORT Type Action Item As part of the 2017 Water and Sewer Rate Study, replacement of the Village's water mains, fire hydrants, valves, and other distribution system appurtenances was identified as a high priority. One outcome of this study was an increase in funding for water main replacement projects. A primary goal of accelerating the pace of water main replacements is to reduce the life cycle of water mains from an unsustainable 600 years to a more pragmatic 130 years. 2018 was the first year of an accelerated water main replacement schedule supported by new water and sewer rates. Combined, in the first five years of this accelerated program, the Village has replaced 26,634 feet of water main and rehabilitated an additional 6,154 feet of water main through the cured -in-place pipe lining. The Village owns approximately 160 miles, or 844,000 feet of water main. In 2023, staff seeks to replace 11,770 of existing 6" water main. The locations include Emmerson Lane, Debbie Drive, Jerry Drive, Owen Street from Gregory Street to Central Road, School Street from Gregory Street to Central Road, Elm 1 Street from Highland Street to Thayer Street and Lancaster Street from Lonnquist Boulevard to Golf Road. These pipe sections are scheduled for replacement due to multiple water main breaks within the last 10 years. Plans are to abandon the existing water main in place and install new water main adjacent to the old one. Associated main line valves, fire hydrants and residential buffalo boxes will also be replaced. The water main size will also be increased from 6" to 8" to improve flow and pressure. The attached location map depict the proposed project area(s). To design these improvements, staff requires technical assistance from a qualified civil engineering consultant. Accordingly, staff prepared a detailed request for proposals (RFP) necessary to solicit these services. A copy of this RFP is enclosed. Consulting engineers were asked to submit a technical proposal detailing the firm's background, key personnel, and approach to the project. In addition, each firm was also asked to submit a separate cost proposal indicating work effort anticipated and a not -to -exceed fee. The required scope of work included topography and field data collection; preparation of plans and bid documents; meetings and obtaining all necessary regulatory permits. RFPs were distributed to six (6) local engineering firms and publicized on the Village's Demandstar website. Eleven (11) technical proposals and eleven (11) cost proposals were received. Each proposal was evaluated based on the background of the firm, related project experience, proposed services and scope of work, schedule work effort and proposal content. Each firm received a point ranking (total points = 100) for each criteria. Table 1 below summarized this analysis. Table 1: Technical Proposal Evaluation Category Background Experience Scope Schedule Work ContentTotals Effort Max. Points 20 20 25 15 10 10 100 2 IMEG 19 19 22 13 9 9 91 Thomas 19 19 22 13 8 9 90 Burns & 19 19 21 13 8 9 89 McDonnell Chastain & 18 18 20 14 8 9 87 Assoc. Ciorba Group 17 17 21 13 8 8 84 Arcadis 18 16 22 15 8 8 87 Bloom 19 18 21 13 8 8 88 Company GSG 18 17 21 14 7 8 84 Consultants Mackie 17 16 20 14 7 8 82 Consultants Applied 19 19 21 14 6 8 87 Technologies Gewalt Hamilton 19 19 19 14 5 8 84 The highest rated firm was the IMEG Group of Gurnee, Illinois (IMEG). IMEG's proposal provided numerous examples of successful water main replacement and rehabilitation projects similar in scale and scope as the proposed work. Examples cited water main replacement in the Village of Arlington Heights, Village of Stone Park, and the City of Macomb. A copy of the firm's technical proposal is enclosed. In addition, IMEG provided design engineering, survey and construction engineering services for the Village of Mount Prospect's 2021 water main replacement and rehabilitation project. The project included the design and inspection of 8,000 linear feet of water main replacement in various parts of the Village. IMEG performed well. The project was completed on time and under budget. Each firm was asked to submit a cost proposal as well. Table 2 below summarizes staff's analysis of costs. KW Firm Hours Total Cost Cost / Hour IMEG 11450 $169,750 $117 Chastain & 11640 $198,399 $121 Associates Arcadis 11246 $199,449 $160 Burns & McDonnell 11158 $205,480 $177 Ciorba Group 21087 $267,884.29 $128 Thomas 21121 $284,122 $134 Engineering Bloom Company 1,674 $291,960 $174 GSG Consultants 21825 $312,035 $110 Mackie Consultants 21604 $363,660 $140 Applied Technologies 21271 $350,000 $154 Gewalt Hamilton 3,964 $586,903 $148 IMEG also submitted the lowest cost proposal. A copy of the firm's cost proposal is enclosed. It is the opinion of staff that IMEG has allocated sufficient work effort (1,450 hours) to complete the specified scope of work. In addition, and it is the opinion of staff that IMEG'S proposed hourly rate ($117/hour) and total fee ($169,750) is customary and competitive for this type of work. Staff recommends including a 10% contingency in the award for this proposed contract because time spent on construction engineering and inspection can vary due to circumstances beyond the engineering consultant's control. For example, contractor delays, material availability and inclement weather are all parameters that can lengthen anticipated construction time. Inclusion of a 10% contingency ($16,975) will increase the project award from $169,750 to $186,725. Alternatives 1. Accept IMEG Group's proposal for design and construction engineering for 4 2023 Water Main Replacement Project 2. Action at discretion of Village Board Staff recommends that the Village Board accept the proposal for 2023 Water Main Replacement project design and construction engineering as submitted by IMEG Group of Gurnee, Illinois in an amount not to exceed $186,725. ATTACHMENTS: 2023 PROPOSED WATER MAIN REPLACEMENTS. pdf IMEG cost Proposal.pdf IMEG Technical Proposal.pdf Request for Proposals - 2023 Water Main Replacement Project.pdf 5 2023 PROPOSED WATER MAIN IMPROVEMENTS CAMP MCDONALD RD IN i J oD W F N W+r S KENSINGTON RD 410 Tye CENTRAL RD LONNQUIST Map as of September 2022 By JJP/P W 2023 PROPOSED WATER MAIN REPLAGEMENTS.mxd M 0 J W N EUCLID AV GOLF RD (RT 58) J 0 F- U W CL O w a I - SEMINOLE LN Location of Proposed Replacement F- 6 I 165im", "ll a -a' -Oil-ol '' I � F 11 �11' 3 Pavement Cores / LPS-663 Sub -Consultant LS $7.50000 4 Project Design: Preliminary Design Senior Civil Engineer III 24 Coordination with Utility Companies to Access Civil Field Technician 120 Possible Conflicts with Projected Water Main Install Civil Designer IV 120 $?9,960.00 Access Alternates for Water Main Location & Material Types with Associated Costs Determine Extent of Roadway Rehabilitation Review with Village Staff Final Design: Construchor Drawings and Documents to Include Senior Civil Engineer III 24 Plan and Profiles with Existing and Proposed Water Sr. Civil Technician Specialist 120 Main Civil Designer IV 120 Specifications Administration 16 $31,800.00 Quantiles Estimate of Probable Cost Bidding Documents 5 Permits Civil Designer III 16 Coordination with Regulatory Agencies (IDOT, IEPA) Civil Designer 24 Process Permit Applications Administration 16 $6.44000 6 Bidding Assistance: Contract Prospective Bidders Civil Designer III 8 Distribute Plans and Specifications Civil Designer 8 Attend Pre -Bid Conteience Administration 8 $2,52000 Attend Bid Opening Bid Review and Recommendation 7 Full Time Construction Inspection: Weekly Site Meetings with Project Manager, Village, Senior Civil Engineer III 16 and Contractor Field Technician IV 600 Pre -construction Photo Survey Senior Civil Tech Specialist 20 Full Time Resident Inspector Senior Field Technician 8 Construction Layout Civil Designer IV 8 Site Verification to Pay Estimate Quantities Administration 8 $71,92000 P ocess Pay Request Prepare Punch List Verrfv Final Restoration Piovide As -Built CADD Files TOTAL 1,450 $169,750.00 Client Executive ! Market Director $230 Project Executive $190 Senior Civil Engineering Specialist $185 Senior Civil Engineer III $175 Senior Civil Engineer II $155 Senior Civil Engineer $145 Civil Project Engineer II $135 Civil Project Engineer $125 Civil Engineer $115 Geotechnical Engineer II $160 Geotechnical Engineer $125 Senior Civil Technical Specialist $155 Senior Civil Designer III $140 Senior Civil Designei II $135 Senior Civil Designer $125 Civil Project Designer II $115 Civil Project Designer $110 Civil Designer IV $105 Civil Designer III $100 Civil Designer II $95 Civil Designer $90 Design Technician II $80 Design Technician $75 Land Surveyor III $150 Land Surveyor II $130 Land Surveyor $120 Senior Survey Technician $100 Survey Technician III $90 Survey Technician II $75 Survey Technician 1 $65 Senior Construction Administrator $130 Construction Administratoi $125 SPnrnr Field TPrhnirian $120 Field Technician IV $100 Field Technician 111 $90 Field Technician II $85 Field Technician 1 $75 Administrative Assistant $75 *Adjusted annually, REIMBURSABLE EXPENSES Invoiced with a 1.1 multiplier of actual cost, including: CAD plots, reproductions and delivery costs of drawings, specifications, and duplicate reports beyond one set provided at each normal stage of review Reproduction of drawings on Mylar media Plan review fees or imposed government agency fees Premium delivery charges Photographic supplies and developing Meals and lodging wherr required to travel overnight State filing and/or permit fees related to energy life cycle costs Necessary consultants Travel expense: AUtornoNe mileage will be invoiced at the IRS rate in effect at the time of travel Travel expenses also Include tolls, parking fees, taxi, train, airfare, rental cars (CD only), and other out of pocket expenses. 9 IR III Q U ll:..: S'll lF:01IR 1'Illi 011POSAIII S If IIR 2023 WA'rii:..:.ii'k MAIIIIIN R11M ACIE.W11I 1:'11I 114 AIII11INSlIF4:..:.C"lI 11101N SlI:..:,1IRVllIClI:..:.S VII III III,,,AGE 011F: MOU1114 II l[-)lIlZ'OSllPIE" C III "'q III11 S ll:..:! P"ll EM 1113 111. II30 p 2022 i P] •FOL I I 4-a .. WEST CENTRAL ROAD MOUNT PROSPECT, I L 056 It is with pride that we present the Village of Mount Prospect with our Statement of Qualifications for Professional Services for Water Main Replacement design and Inspection services. 0p 1 Engineering Firm in • p 50 Greenest Firm in uve i IMEG's growing office in Gurnee, IL, led by Principal -in -Charge Harlan Doland, PE, PLS, % -;- has the staffing and capability to deliver this project on time and within budget. IMEG maintains a consistent point -of -contact for municipal engineering services. Harlan Doland will be the primary point -of -contact for this project with the Village of Mount Prospect. We have assembled a team with recent experience in watermain replacement projects. Said team completed these tasks. For the Village of Mount Prospect in 2021, on time and in budget and is readily available to begin work promptly upon your approval. IMEG has the experience and resources to perform all tasks associated with the scope of services for the project. Our staff resumes are included in this submittal, which demonstrates that our professionals are considerably qualified and experienced. Communication is the key to success on any construction project. \A/e have a keen understanding of our role in the project, and the Importance of communicating effectively. The Village approving regulatory agencies must be fully informed of the project progress and assured conformance with its Policies, Standards, and Procedures. Residents and businesses along the route of a project must be kept abreast of how the construction will impact them and must always be kept safe. Communication with the contractor must be firm and consistent, as they construct the project in conformance to the plans and specifications. IMEG continues to be the firm of choice in the region because of our ability to seamlessly integrate and manage all activities of the various parties involved, and to ultimately produce a completed project that exceeds expectations. Thank you for this opportunity to submit our Statement of Qualifications to be of assistance to the Village of Mount Prospect. Respectfully Submitted, Harlan D. Doland, PE, PLS Client Executive 4850 (3111 Avii�.'.iiI G ull R N k.11:::, III III... 3.11 IR: 847-336-7-1100 IIII IIIklll.. II'4.IIDau)OlI A11411'.)@ul uP.-.GCOuIu�.COM 11 ■ V'VVVW.III M I::I:R..;C IFSIFIX.O IMEG is the leading U.S.-based engineering design firm that delivers a rare combination — the broad expertise of a national leader with the personal relationships and deep collaboration of a local firm. Our specialties include water and wastewater engineering, food and beverage industrial design, infrastructure, program management and construction -related services, but our secret to success is found in our deep bench of 2,000 team members and challenging ourselves to be thought leaders in the A/E/C industry. IMEG's civil water and wastewater engineering team has provided professional engineering design services across the United States and into the Virgin Islands. Our expertise includes municipal, industrial, and food and process niches. Our expanded resources allow us to tap into the expertise of our entire corporation and involve in-house experts from various fields to assist in the design process with our local project partners. IN"'III III III,,, III IIG Ill,. IIIA III III°1 Illiii', IIII III,,, II 11 o-::11 III:::'xl:.:, .0 iru u:::. 4.,8!io , kJl l I:::I:::, 1] 6 (.'.)0 3 11 III I1I...AI4mli...AIN1::)@11Ml:..:G : 1~ER.a:.t)M m fih a re e III lr°III IIp III oy�„III�u,E m „ " 1\�' `N1'w III i ��9k °i� �° °�II r �II.. d IIIA � °Ili.., �I" ��q Illi DIY III 4'W , s d I III eIIci MdI III a pa s s i aIIc Ill f 'o IIr Ill"ln sfo IIII III'll IIV Illg e riv III 116 o IIIr i In 11 i e rill t�, a d co r iI i r it i i v l III- i III t III e s III'°�„ III �� IIIA III yll yll ° Ilu°°�laaro �„ des igII°°Ilu a Ilu°°IIId Top 10 Engineering Firm in U.S. (BD+c) 100% Employee -Owned Full-service Engineering & Consulting 70 Locations 2,000 Team Members 500+ Licensed Engineers $276M in Annual Revenue #71 / Top 500 Design Firm List (ENR) WATER TREATMENT WASTEWATER TREATMENT COLLECTION AND DISTRIBUTION DESIGN Water Treatment and Distribution Raw and Treated Water Supply Design Water Reclamation Treatment and Distribution Finished Water Storage Facilities Planning Wastewater Treatment Plant Design Lift Station and Collection Design Wastewater Reclamation Sludge Handling WrIMEG The FUTURE. Built Smarter. 13 MUNICIPAL Design, plans, and bid documents Engineering review Utility design and planning Studies Environmental Permitting Construction services Funding administration Conformance with federal, state, and local agencies TRANSPORTATION Transportation Design Bridge Design and Rehabilitation Interstates and interchanges Major tvvro-, four-, and six -lane highways Roads, streets, and rail design Signal design & Traffic operations design Transportation Services Traffic control systems analysis, design, and implementation Subsurface Utility Engineering (SUE) Hydraulic and design reports Studies Feasibility Location Design Intersection Design Studies (IDS) Pavement Condition Traffic Operations Traffic Signals Environmental Assessments (EAs) Right -of -Way plats, plans, and descriptions In -Service Bridge Inspection LSURVEY AND DEVELOPMENT S u rveys: Easement and Right -of -Way ALTA/ACSM land title Construction and layout Aerial photo control, topographic, property, and boundary surveys 3D machine control and 3D file preparation Flood elevation certificates Letter of Map Amendment (LOMA) applications Global Positioning System (GPS) control surveys LAND ACQUISITION Project pre -planning Cost estimating Route selection Stakeholder meetings Title research Appraisal coordination Permitting Negotiation/acquisition Condemnation/eminent domain support Relocation assistance Document preparation and recording Project database management Quality Assurance/Quality Control Property management Utility cross -easements Scheduling Adherence to the Uniform Relocation Assistance and Real Property Acquisition Policy of 1970 Field layout and control verification Property/boundary/topographic surveys Aerial control Construction staking Easements Wetland mitigation Feasibility studies Conceptual planning and design Coordination with municipalities Construction plans and documentation Technical specifications Site grading Utility coordination Storm sewer and storm water detention design Sanitary sewer design Water service and fire protection Permitting (federal, state, and local) American with Disabilities Act (ADA) compliance Construction administration • r 6, Project management Material specifications and material testing On-site observation and documentation Cost estimating Project coordination Plan compliance Cost tracking during construction Drawing documentation 14 Harlan Doland, PE, PLS Civil Client Executive Steve Grant, PE Project Manager Harlan is a Senior Principal and Client Executive with IMEG. He is responsible for complete management of the Naperville civil engineering team Including principal design, quality control, proposal preparation, client management, marketing, establishing and maintaining schedules, establishing manpower needs, and contract negotiations and administration. He is also experienced In boundary and topographic surveys, preparation of plats and legal descriptions, and construction management/inspection/layout. Village of Mount Prospect, IL, Watermain Rehabilitation project 2020 Village of Stone Park, IL Watermain Rehabilitation project 2010-2022 Village of Arlington Heights, IL Watermain Rehabilitation project 2010-2022 Village Engineer (1995 - Present), Stone Park, IL - Engineering services Village Engineer (1996 - Present), Third Lake, IL - Engineering services O'Plaine Road Reconstruction - Lake County DOT, Gurnee, IL - Provided Phase II engineering services that included surveying, preparation of plan specifications and bidding documents for the resurfacing of 10 -miles of County Highway Stearns School Road and Bridge Improvements - Lake County DOT, Lake County, I L - Rehabilitation of the bridge carrying Stearns School Road over 1-94 in Lake County, IL. Visual inspection of the structure, preparation of inspection report along with rehabilitation alternatives and recommendations, design and plan preparation for a new concrete overlay Sheridan Road Reconstruction, Waukegan, IL - Master Plan for Lakefront and Downtown Redevelopment. $9.5M project included a complete roadway reconstruction, water main and sanitary sewer replacement, three signalized intersection improvements, a pedestrian underpass, a complete streetscape enhancement and new street lighting O'Plaine Road Reconstruction - Lake County DOT, Gurnee, IL - Provided Phase II engineering services that included surveying, preparation of plan specifications and bidding documents for the resurfacing of 10 -miles of County Highway Stearns School Road and Bridge Improvements - Lake County DOT, Lake County, IL - Rehabilitation of the bridge carrying Stearns School Road over 1-94 in Lake County, IL. Visual inspection of the structure, preparation of inspection report along with rehabilitation alternatives and recommendations, design and plan preparation for a new concrete overlay Comprehensive Infrastructure Study St. Joseph Hospital, Chicago, IL - Comprehensive infrastructure study for the expansion of St. Joseph Hospital Experience 36 Total, 27 with IMEG Education University of Illinois, BS Civil Engineer Registrations Professional Engineer Illinois (062-048891) Indiana (11900224) Michigan (6201068645) Wisconsin (30390-6) Professional Land Surveyor Illinois (035-003121) Affiliations National Society of Professional Engineers Illinois Society of Professional Engineers Illinois Professional Land Surveyors Association American Society of Civil Engineers American Public Works Association American Council of Engineering Companies 17 Steve is responsible for assisting in design, quality control, proposal preparation, client management, and project management for civil engineering projects. His experience includes all phases of civil engineering environmental engineering, survey and construction layout/guidance. Steve has experience in infrastructure planning and feasibility studies, commercial and residential subdivision design, site design, stormwater management, sanitary sewer, water main, storm sewer design, transportation engineering, project permitting and coordination with regulatory agencies. Various Locations - Developed Spill Prevention Control and Countermeasure (SPCC) plans for various commercial, industrial and municipal locations. This rule includes requirements for oil spill prevention, preparedness, and response to prevent oil discharges to navigable waters and adjoining shorelines East Hazel Crest, IL - Conducted a limited Phase II investigation for historical PCE contamination, including oversight of well construction, well development, quantitative and qualitative groundwater analysis. Designed Soil Vapor Extraction system for remediation of shallow soils contamination. Libertyville, IL - Oversight of the removal of heating oil Leaking Underground Storage Tank (LUST). Activities included soil and groundwater investigation, preparation of site characterization, and corrective action completion reports to receive No Further Remediation Letter, Palos Hills, It - Sampled and developed a soil management plan for disposal of soils In planned development. Oversight of and development of plans for entrance into the Site Remediation Program (SRP). Conducted oversight of well construction, well development and groundwater sampling for qualitative and quantitative use in groundwater modeling. Chicago, IL - Conducted a limited Phase II site investigation in order to evaluate recognized environmental conditions for property transfer. Evaluation included soil and groundwater sampling for volatiles, Polynuclear Aromatic Hydrocarbons (PAH) and metals. Calumet City, IL - Provided management and oversight of Leaking Underground Storage Tank (LUST) removal. Conducted soil testing per TACO regulations to obtain a No Further Remediation letter. Walworth, WI - Conducted monthly outfall sampling and quarterly surface and groundwater sampling in compliance with Wisconsin Department of Natural Resources regulations. This sampling includes a monthly 24-hour composite sample from the outfall. Experience 16 Total, 7 with IMEG Education Southern Illinois University, BS Civil Engineering Registrations Professional Engineer Illinois (062-062539) Wisconsin (46259) Michigan (6201067064) Indiana (PE11800276) 18 William brings more than 12 years of experience providing construction overslte and quality assurance on multiple construction projects. This vast experience includes watermain installation, road paving, landfill, and concrete placement projects. Village of Mount Prospect, It, Survey and construction engineer 6000 -If water main rehabilitation Village of Arlington Heights, IL, Survey and construction engineer 2019 Village of Arlington Heights, Arlington Heights, IL, Surveying and construction engineer for a 13,395 -If Water Main Replacement 2020 Village of Arlington Heights, Arlington Heights, IL, IDOT Watermain Construction Services Village of Stone Park, Stone Park, It, Survey and Design Work for Alley Improvements Village of Stone Park, Stone Park, It, Stone Park 2021 CDBG Application Village of Stone Park, Stone Park, It, Construction Services to Frontage Road Village of Stone Park, Stone Park, It, Construction on 40th Avenue Experience 12 Total, 1 with IMEG Education Morrison Institute of Technology, AA Degree 19 Theodore Is responsible for land and route surveys. He schedules and oversees the survey crews, providing boundary, topographic, and construction staking surveys to aNide range of private and governmental clients. He currently heads Gurnee Survey Department. He has experience in performing and directing field crews in the accomplishment of ALTA surveys, topographic surveys and construction staking. He has experience in writing legal descriptions and preparing plats. Ted currently using AutoCAD/Civil 3D 2016. Set up control networks with traditional and GPS equipment. PTB 181/010 Various Survey/IL 78 Monument, Various Locations, IL - Provide sub -consultant services to monument approximately 46 -section corners and ties in sections 1, 12, 13, 24, 25, and 36, T22N-R4L and also sections 1 and 12, T21N- R4E. Prepare monument records per IDOT District 2 standards PTB 168/14, Various Locations, IL - Prepare 10 ROW plats, 10 easement plats, 25 premise plats, staking plans. Stake 259 points with 5/8" rebar and aluminum cap. The scope includes to write 25 legal descriptions for ROW takes and 25 descriptions for easements PTB 168/14 Various Surveys, Various Locations, IL - This project consisted of performing a full hydraulic topographic survey and creation of a DTM south of Hanover, IL for Box Culvert #SN 043-1024 over an unnamed tributary to the Apple River, 0.9 -miles +/- NW off Whitton Rd. The survey included topographic data from R.O.W. to R.O.W. Centerline data for I L Route 84 was provided by the Department Bus Parking Facility, Gurnee, IL - Prepared concept plan and preliminary project budget. Performed topographic and boundary survey of site. We provided erosion control, stake building box with off -sets and grade, storm sewer structures, sanitary structures, water valve vault, stake parking lot and access road (rough grading), stake parking lot and access road with off -sets and grades (final grading), stake bio -Swale, stake site lighting and fencing, and as -built site utilities and geometrics S02 Modeling Data Collection, North Chicago, IL - Provided survey services to obtain the site data requested by the ILPA for their use in preparing a S02 Model. They also provided services to obtain additional ground elevation data and add to current drawings North Chicago and Abbott Park, IL - Various Abbott Laboratories Projects (Boundary and Topographic Surveys and Building Layout and Control) Experience 30 Total, 29 with IMEG Education College of Lake County, AA Science Santa Barbara City College, AS California Polytechnic State University, Construction Management University of Wisconsin, Extension Introduction to MicroStation Registrations Professional Land Surveyor Illinois (035-003395) Wisconsin (2396-8) Member of I PLSA 20 MCHARD LEEECK CONSTRUCTION MANAGEMENT Experience 2 Total, 1 with IMFG Education University of Wyoming Richard is responsible for performing as a resident engineer and quality control on a variety of transportation projects. He is also responsible for overseeing construction inspection, surveying, documentation, paving appurtenance work and performing constructability reviews. U.S. Silica, Ottawa, IL, Structural steel support for pump house wrap design Village of Stone Park, IL, Survey and design work for alley improvements Village of Stone Park, IL, 2021 CDBG construction, survey, design water main and road rehabilitation Village of Arlington Heights, IL, Verify existing right-of-way and easements, topographic survey and compile existing utility information Village of Bureau Junction, IL, Resident project construction observation services Village of Cedar Point, IL, Water Main Design 18,000 lineal feet of 6' water main, fire hydrants, air release valves and one booster pump station, building and standby generator Village of Mount Prospect, IL, Project administration, survey, testing, project and final design, permitting, bidding and construction inspection for the 2021 water main replacement and rehabilitation project Axs Points - Illinois, West Chicago, IL, Topographic survey and prepare documents required for the approval of the installation of 485 feet of underground CATV cable College of Lake County, Grayslake, IL, Topographic Survey of Parking Lot 3 and 4 Resurfacing KOLE KAMINE CIVIL DESIGN Experience 6 Total, 6 with IMEG Education Southern Illinois University, Civil Engineering Kole Is responsible for providing solutions to engineering issues that are then checked and edited by a licensed Professional Engineer. He creates proficient, detailed, and precise plan sets that are used for distribution as contract documents. Kole has knowledge in Autodesk based software, and in creating plans and conceptual layouts for exhibits. His technical writing skills have come in to practice vvith specifications. 9TI S Village of Third Lake, IL Construction Administrative services for the Village Village of Stone Park, IL Construction Administrative services for construction on 40th Ave Village of Stone Park, IL Construction Administrative services for the Village of Stone Park for the Frontage Road Village of Arlington Heights, IL, Construction Administrative services for the watermain lining Village of Arlington Heights, IL, Construction Administrative services for IDOT watermain construction services Lake County Division of Transportation, Beach Park, IL, Construction Administrative services Beach Park McClory Bike Path contingency for uncontaminated fill certification for clean construction and CCDD for a storm sewer replacement along both right-of-ways of Wadsworth Road Village of Gurnee, IL, Engineering and construction observation services Village of Lakemoor, IL, Construction Administrative services for Route 120 Westerly Watermain Construction Services Village of Woodhull, IL Construction Documents, Bid, and Survey services for the Last Lift Station Forcemain Design Gurnee Park District, Gurnee, IL, Survey, Design, Bidding and Construction Services 21 M . " t :' : 1CIVIL DESIGN Experience 30 Total. 30 with IMEG Education AAS in CAD Drafting and Architectural/Civil Technology Devey University Edward's principal duties are in the field of CADD Design and Drafting. He has worked on transportation, water, storm and sanitary sewer projects and his experience includes drafting on topographic surveys, preparation of construction documents and setup of construction layout. Eduardo is very knowledgeable in AutoCADD, MicroStation along with associated design software. Gilbane Building Company - Chicago, Lake Forest, IL, Site utility layout for sanitary sewer, water main, storm sewer, and electric, site grading and paving layout, and building layout services City of Waukegan, It, Provided surveying, civil engineering, and construction management services for the replacement of 2,000 -If of water main along Green Bay Rd. and 3,500 -If of water main along Kellogg Avenue. Performed construction management services City of Waukegan, It, 0.8 mile section of urban right-of-way vital to the City of Waukegan's Master Plan for Lakefront and Downtown Redevelopment. This $9.5 M project Included a complete roadway reconstruction, water main and sanitary sewer replacement, three signalized intersection improvements, a pedestrian underpass, a complete streetscape enhancement and new street lighting. Phase I and Phase II were developed concurrently resulting in the successful acquisition of federal STP funding ahead of competing municipalities Village of Arlington Heights, IL, Surveying and engineering assistance for a 3 -Year period to prepare construction drawings, specifications, bidding documents and bidding assistance of water main replacement Village of Stone Park, IL, Surveying and civil engineering for proposed water main and street rehabilitation plans MIKE HULBACK SURVEY/GIS Experience 26 Total, 16 with IMEG Mike is responsible for the observation of construction procedures as they relate to acceptable practice, the testing of construction materials for conformance with design plans and specifications, and the tracking of project quantities and costs. He is experienced in performing resident engineering and quality control functions on a variety of interstate, highway, local roadway, building, site preparation, and utilities projects. Village of Mount Prospect, IL, Construction Administrative Services for survey, testing, project and final design, permitting, bidding and construction inspection for the 2021 water main replacement and rehabilitation project Camosy Construction, Mount Prospect, IL, Construction Administrator for the Mt. Prospect Police Station Pavement Layout. Services including: curb removal, pavement removal, new curb, new pavement, new storm sewer, new sanitary sewer and sidewalks/concrete stairway Leo j Fox Trucking & Excavating, Inc., Mount Prospect, IL, Construction Administration services for the police including Storm Sewer and Sanitary Sewer Stone Park, IL, Construction Administrative services for surveying and engineering services to prepare construction drawings and bid documents. Gilbane Building Company - Chicago, Highland Park, IL, Construction Administrative Services for survey and construction layout services Village of Stone Park, IL, Construction Administrative Services to the Village of Stone Park for the Frontage Road Village of Arlington Heights, IL, Construction Administrative Services for IDOT watermain construction services Village of Lakemoor, IL Construction Administrative Services for Route 120 Westerly Watermain Construction Services 22 WATER MAIN VILLAGE OF MOUNT PROSPECT ZMEMG��11 IMEG provided Civil, Survey and Construction Engineering Services Cosi $2.4 million for CIPP lining of existing water mains in Mount Prospect, IL. COMPLETION 2021 The project included the design and inspection of 8,000 -If of water mains in several areas of the Village. Also included in the cost was SERVICES Civil, Survey, Construction Engineering rehabilitation of roadways, sidewalk and curb replacement and Services landscape restoration IMEG also provided, construction inspection, measurements, computations, and documentation of quantities, and reporting and record keeping of construction work. IMEG is providing permitting from IDOT and IEPA as part of the design process. 24 WATER MAIN VILLAGE OF ARLINGTON ARLINGTON HEIGHTS, IL For the last 10 years IMEG has provided Civil, Survey and Construction Engineering Services for the installation of new water mains in Arlington Heights, IL. The projects included the design and inspection of 15 miles of new ductile iron pipe water mains In several areas of the Village. Also included In the cost was the patching and partial overlays of roadways, sidewalk and curb replacement and landscape restoration. IMEG also provided, construction inspection, measurements, computations, and documentation of quantities, survey and staking, and reporting and record keeping of construction work. COST $9.5 million COMPLETION 2022 SERVICES Civil, Survey, Construction Engineering Services 25 WATER MAIN VILLAGE OF STONE R iri EAVMVITA ff Mk, For the last 15 years IMEG has provided Civil, Survey and Construction Engineering Services for the installation of new water mains in Stone Park, IL. The projects included the design and inspection of 17 miles of PVC water mains in several areas of the Village. Also included in the cost was rehabilitation of roadways, sidewalk and curb replacement and landscape restoration. IMFG also provided, construction inspection, measurements, computations, and documentation of quantities, survey and staking and reporting and record keeping of construction work. COST $8 million COMPLETION 2022 SERVICES Civil, Survey, Construction Engineering Services WATER MAIN ExPERIENCE CITY OF GOLDEN, C Annual system evaluation and water system improvements CITY OF HAMILTON, IL CDBG Water Main Bidding and Construction Inspection CITY OF MACOMB, IL Engineering Services to Update the Plans for Water Main Replacement In the N\N Part of the City Bidding, Construction Inspection and Guidance for the N\N Phase 2 Water Main Replacement CDBG Water Main Phase 3 Project, Bidding and Construction Engineering Services Plans. Specifications and Permit Applications for the Replacement of Existing Transite Water Main CITY OF MANITOU SPRINGS, CO Ute Trail Water Main Replacement CITY OF NORTHLAKE, IL Replacing the Water Main and Resurfacing 43rd Ave CITY OF ROCK ISLAND, IL Engineering for \Nater Main Replacement On 35th St from 6th to 7th Ave CITY OF ROCKY FORD, C Highway 266 Water Main Replacement FRENCHMAN'S REEF RESORT, ST. THOMAS, VIRGIN ISLANDS Reviewed and replaced water main, booster pumps and treatment Plant IOWA AMERICAN WATER, DAVENPORT, I Replacement of Water Main On Division St 76th St and Ridgeview Drive TOWN OF JO NSTOWN, C Thornton Water Main - Johnsto\/\m Floodplain Permitting VILLAGE OF ARLINGTON HEIGHTS, IL Improving Water Main Lining with Construction Administration Services Surveying and Engineering Assistance for a 13,395 -Lf of Water Main Replacement VILLAGE OF COAL VALLEY, I Water Main, Water tower, Booster Station Design Niabi Zoo Road and East 3rd Avenue Water Main Replacement at 22nd Ave Water Main Replacement at E & W 21st Avenue VILLAGE OF LONDON MILLS, I L London Mills Additional Water Main Design Water Main Bidding and Construction Services for a Phase 3 Water Main Replacement VILLAGE OF STONE PARK, I L Surveying and Engineering Assistance for a 13,395 -Lf of Water Main Replacement VILLAGE OF WOODHULL, IL Water Main Replacement Including Topographic Survey and Design 27 IMEG understands the city is requiring the service of a consulting engineer to provide design and construction administration services for 12,000 feet of water main rehabilitation. The team assembled has extensive experience in these types of projects. We have outlined a brief design and construction phasing. )uuir polrqposed � �eula of s�� c-�I�� uur ulnl Our lull o clull ofllla�� h") ensi iiia IbcaVIII Ill uln VIII % alrid e .Ilpelriii elnclw m iui .11lla de m°`IIIl belndh of iiiii !.' iiiii iilnalull lresat,rlrces. DATA COLLECTION: Immediately upon selection, we vvill request copies of available data including, but not limited to, existing city utility/street maps, previous site improvements plans, and any other Information regarding the existing conditions for the site. TOPOGRAPHIC SYS: After review of available information, we will schedule the field surveys of the project site. This information will provide the base necessary to develop plans sheets and identify any issues that need to be addressed in the design phase. ILS AND SUBSURFACEINVESTIGATIONS: Depending on the availability and relevance of existing geotechnical information, soil borings and/or pavement cores may be ordered to determine thickness of the existing pavement, as well as physical composition of the soils to provide to contractor for soil disposal. PRELIMINARY SI Coordinate with utility companies to obtain all possible utility information to determine points of possible conflict. Access alternatives for proposed water main location determine locations for proposed valves and fire hydrants. Determine appropriate street rehabilitation. DESIGN: Once the preliminary plans are approved, \A/c will begin preparation of the plans and bidding documents. Upon completion, these plans will be provided to the team along vvlth the estimate of cost at this time, we will also begin meeting and coordinating with the regulatory agencies. E COMMUNICATION: IMEG believes communication with the client, design team and regulatory agency is essential to a successful project. The project manager will be In constant contact with the city, design team and regulatory agency to ensure all aspects of design and costs are addressed to the satisfaction of the city and in accordance with the requirements of the regulatory agencies. CONSTRUCTION ADMINISTRATION PHASE We will respond to all RFI's and questions the contractor may have, review material submittals and pay application/pay order requests. We will provide full time construction observation of the proposed improvements, so they are constructed in substantial accordance with the documents. We will, also, perform construction staking of the proposed improvements. IMEG will prepare as-builts and incorporate them along with all RFI's and ASI's into the drawings. The drawings will be submitted electronically to the team and \A/ill assist in updating the GIS. All work will be coordinated with and in accordance with city requirements. Our proposed team consists of staff from our local offices to utilize local knowledge and experience —with a deep bench of additional resou rces. APPROACH TO PROJECT MANAGEMENT: During all phases of the project the project manager will provide the appropriate manpower necessary is available. The project manager will be involved in all decision making and ensure that QA/QC is performed on each phase of the project. STAFFING COMMITMENT: IMEG has a culture of can do and /ve exhibit that commitment to all of our clients by doing what ever Is necessary to exceed exception. That includes involving senior staff in all projects. We are committing the staff whose resumes are included in our submittal, these are senior leaders who will remain involved in the project from beginning to end. While we will involve younger engineers in a production capacity they will work under constant senior leadership and guidance. COMMUNITY CIC TI We keep an open line of communication with the residents and business in the project area. We will provide a weekly schedule updating to all residents and business, along with a 24 hour cell line to address any concerns or field issues. E I �� muuQ III ILII q�g ur r � IIID 1. Project Administration: Client Executive fia��mi�i � io��l Project Coordination and Review with Village Staff Project Manager 16 2. Route Survey Land Surveyor 10 Verify Existing R.O.W./Easements Senior Field Technician 60 Topographic Survey Field Technician 60 Compile Existing Site Utility Information Civil Designer IV 60 3. Pavement Cores / LPS-663 Sub Consultant LS 4. Project Design: Preliminary Design Senior Civil Engineer III 24 Coordination with Utility Companies to Access Civil Field Technician 140 Possible Conflicts with Projected Water Main Install Civil Designer IV 140 Access Alternates for Water Main Location & Material Types with Associated Costs Determine Extent of Roadway Rehabilitation Review with Village Staff Final Design: Construction Drawings and Documents to Include Plan and Profiles with Existing and Proposed Water Main Senior Civil Engineer III 24 Specifications Sr Civil Technician Specialist 140 Quantiles Civil Designer IV 140 Estimate of Probable Cost Administration 16 Bidding Documents S. Permits Civil Designer III 16 Coordination with Regulatory Agencies (IDOT, IEPA) Civil Designer 24 Process Permit Applications Administration 16 6. Bidding Assistance: Contract Prospective Bidders Civil Designer III 8 Distribute Plans and Specifications Civil Designer 8 Attend Pre -Bid Conference Administration 8 Attend Bid Opening Bid Review and Recommendation 7. Full Time Construction Inspection: Weekly Site Meetings with Project Manager, Village, and Contractor Senior Civil Engineer III 16 Preconstruction Photo Survey Field Technician IV 600 Full Time Resident Inspector Senior Civil Tech Specialist 40 Construction Layout Senior Field Technician 16 Site Verification to Pay Estimate Quantities Civil Designer IV 16 Process Pay Request Administration 16 Prepare Punch List Verify Final Restoration Provide As -Built CADD Files Total Hours 1,614 01] Village of Mount Prospect Professional Services t it Main IR 1pII c it ent Il esii in and linspection IPiroject Schedule October NovemberDecember January February March April May June July August Proiect Administration hill "' i "° lilli rD i IIID �w VIII �� ' ul� � Illl�w m """ i ii hill "'Vi"µ IIID hill "' Illri "' �I IIIIIPr""�� VIII VIII , Illlr" VIII "': , Illlr lilli IIID to stjccess�fti�d�y iliiveIllr' your, Illy llllro jec we, a lr co lllr'°Ilri Illr° 'iVIII"'t:'t','ecl t. -o yotj as ar 'µ 'flllr~Illrir°ull IIID' Illlr'" lllir°°i e r a lr° hill IIID rov hill 'lhI Ilriiecess&ry resotjIrces to rinee t V IIIb' to I IIIb VIII � Illlr d� h ed t mu uur� a VIII IIIb lllrr'i e lr°i "'t"'s. 31 I-scoll a L 'kM Ocl VHHage of MoiljiiI IIC:j"irosIpe°t 202,2 Wateii, a Iii ui III' . ^� Ilhm Iii III iu' °�� °'� iii ui m inC�"�j)e 'iii, iri aind II iiiri IIlie .°t iii ui m �p muu �; , gill ,� � ilio ii�iiuum"P�I 1. Project Administration: Client Executive Project Coordination and Review with Village StafF Project Manager 16 $3,000.00 2. Route Survey Land Surveyor 10 Verify Existing R.O.W./Easements Senior Field Technician 60 Topographic Survey Field Technician 60 Compile Existing Site Utility Information Civil Designer IV 60 $21,850.00 3. Pavement Cores / LPS-663 Sub-Consultant LS $7.500.00 4. Project Design: Preliminary Design Senior Civil Engineer III 24 Coordination with Utility Companies to Access Civil Field Technician 120 Possible Conflicts with Projected Water Main Install Civil Designer IV 120 $29,960.00 Access Alternates for Water Main Location & Material Types with Associated Costs Determine Extent of Roadway Rehabilitation Review with Village Staff Final Design: Construction Drawings and Documents to Include Senior Civil Engineer III 24 Plan and Profiles with Existing and Proposed Water Sr. Civil Technician Specialist 120 Main Civil Designer IV 120 Specifications Administration 16 $31,800.00 Quantiles Estimate of Probable Cost Bidding Documents 5. Permits Civil Designer III 16 Coordination with Regulatory Agencies (IDOT, IEPA) Civil Designer 24 Process Permit Applications Administration 16 $6,440.00 6. Bidding Assistance: Contract Prospective Bidders Civil Designer III 8 Distribute Plans and Specifications Civil Designer 8 Attend Pre-Bid Conference Administration 8 $2,520.00 Attend Bid Opening Bid Review and Recommendation 7. Full Time Construction Inspection: Weekly Site Meetings with Project Manager, Village, Senior Civil Engineer III 16 and Contractor Field Technician IV 600 Pre-construction Photo Survey Senior Civil Tech Specialist 20 Full Time Resident Inspector Senior Field Technician 8 Construction Layout Civil Designer IV 8 Site Verification to Pay Estimate Quantities Administration 8 $71,920.00 Process Pay Request Prepare Punch List Verify Final Restoration Provide As-Built CADD Files TOTAL: 1,450 $169,750.00 Ocl VHHlage of lixill Illi" iir µpec 2023 to ui Mahn uiRIII��'��IIL �� Ilhm Iii III iu`�d��°d iii �ui�m a in d lRe IA III ace urun el in't IIC�"�j)e s Iii 3uri a ind IIII iris III'ie''t iii ui•m Client Executive / Market Director Project Executive Senior Civil Engineering Specialist Senior Civil Engineer III Senior Civil Engineer II Senior Civil Engineer Civil Project Engineer II Civil Project Engineer Civil Engineer Geotechnical Engineer II Geotechnical Engineer Senior Civil Technical Specialist Senior Civil Designer III Senior Civil Designer II Senior Civil Designer Civil Project Designer II Civil Project Designer Civil Designer IV Civil Designer III Civil Designer II Civil Designer Design Technician II Design Technician Land Surveyor III Land Surveyor II Land Surveyor I Senior Survey Technician Survey Technician III Survey Technician II Survey Technician I Senior Construction Administrator Construction Administrator Senior Field Technician Field Technician IV Field Technician III Field Technician II Field Technician I Administrative Assistant $230 $190 $185 $175 $155 $145 $135 $125 $115 $160 $125 $155 $140 $135 $125 $115 $110 $105 $100 $95 $90 $80 $75 $150 $130 $120 $100 $90 $75 $65 $130 $125 $120 $100 $90 $85 $75 $75 *Adjusted annually. REIMBURSABLE Invoiced with a 1.1 multiplier of actual cost, including: CAD plots, reproductions and delivery costs of drawings, specifications, and duplicate reports beyond one set provided at each normal stage of review Reproduction of drawings on Mylar media Plan review fees or imposed government agency fees Premium delivery charges Photographic supplies and developing Meals and lodging when required to travel overnight State filing and/or permit fees related to energy life -cycle costs Necessary consultants Travel expense: Automobile mileage will be invoiced at the IRS rate in effect at the time of travel. Travel expenses also include tolls, parking fees, taxi, train, airfare, rental cars (CD only), and other out of pocket expenses. 34 REQUEST FOR PROPOSALS Professional Services / Water Main Replacement Project - Design and Inspection Services DATE: September 13, 2022 FROM: Casey Botterman, Water and Sewer Superintendent Village of Mount Prospect Public Works Department RE: Request for Proposal Water Main Replacement Design and Inspection Services Your firm is invited to submit a Technical Proposal and Cost Proposal to become eligible for a possible interview for engineering design and construction management services for the Village of Mount Prospects, 2023 water main replacement project. Attached to this memo are: • A list of materials and information that should be included with your Technical Proposal and Cost Proposal (Exhibit A). • A general definition of the scope of work and a schedule of dates and requirements for the selection process (Exhibit B). • An overview location map of the project (Exhibit C) The Village of Mount Prospect appreciates your interest in this project. Any questions regarding this Request for Proposals can be directed to Casey Botterman, Water and Sewer Superintendent with the Village of Mount Prospect, by phone at 847-870-5640 or email at cbotterman@mountprospect.org. A cover letter along with a Technical Proposal and Cost Proposal (Electronically or by mail) should be forwarded to the following address or email and received no later than 5:00 p.m. on September 30, 2022. The Technical Proposal and Cost Proposal are to be submitted in separate, sealed packages clearly marked Technical Proposal for the Village of Mount Prospect Water Main Replacement Project and Cost Proposal for the Village of Mount Prospect Water Main Replacement Project. Mr. Casey Botterman Water and Sewer Superintendent Village of Mount Prospect 1700 W. Central Road Mount Prospect, Illinois 60056 cbotterman@mountprospect.org 35 Requirements for Technical and Cost Proposal Agency: Village of Mount Prospect Project: Water Main Replacement Project Your Technical Proposal and Cost Proposal should include the following information: • Name, address and brief history of firm. • Organizational chart and resumes of key personnel to be assigned to this project. • Related experience during the last five (5) years. • Description of process to accomplish the required tasks of the project. This should include: • An understanding of the project. • Objectives to be met as part of the project. • Your approach to completing the project. • The projected number of hours to complete the project broken down by task and personnel. • A project schedule. • A separate complete cost proposal broken down by task as described in the General Scope of Work. 36 Fvhihit R General Scope of Work Agency: Village of Mount Prospect Project: Water Main Replacement Project Summary The Village of Mount Prospect (Village) is seeking proposals from qualified civil engineering consultants to prepare plans and specifications for the replacement of estimated 12,000 linear feet of water main within the Village -owned potable water distribution system. Desired services also include solicitation and review of bids as well as construction management and inspection. Background The pipe segments that are up for replacement are due to pipe age and water loss from main breaks. The project includes the replacement of all associated fire hydrants, main line water valves and water services from the main to the b -box. Also, a pipe size increase at each location. Maps of all the location are included in exhibit C and all are located within residential neighborhoods. Several of the locations will require a connection to an existing water mains on Central Road and Golf Road. These connection could potentially need IDOT permitting. There is also a potential of encountering minimal lead Service lines specifically on Elm Street, School Street and Owen Street. The Village does have inventory data on the majority of these properties. Problem Statement The Village seeks a qualified Consultant to provide specified civil engineering services necessary to let, award, and implement a water main replacement project utilizing contracted resources. The scope and scale of this proposed project will be limited by available funding. Project Scope The consultant will provide professional engineering services and provide, at a minimum, the following: Design/Bidding Phase • Consultant shall prepare detailed plans and specifications suitable for bidding. Plans and specifications shall conform to all current Village of Mount Prospect, Illinois Environmental Protection Agency and Standard Specifications for Water & Sewer Main Construction in Illinois design criteria. 37 • Consultant will make application for and obtain any and all necessary permits IDOT, County, IEPA and/or MWRDGC permits. • Consultant will answer and resolve any IDOT, County, IEPA and/or MWRDGC concerns or issues with design. • Consultant shall have a geological and topography survey completed. • Consultant shall supply a detailed engineer's estimate of costs for construction of the project. • Consultant shall submit all bid documents to the Village for review and approval prior to distribution. • Consultant shall advertise and solicit bids for the proposed project from qualified, capable, and experienced water main construction contractors. All prospective bidders will obtain plans and specifications from the Consultant. (Printing of documents will be billed at cost to the parties requesting plans.) • Consultant shall evaluate bids, check references, verify contractor representations, and make a written recommendation for award to the Village. • Consultant shall assist the Village in assembling all construction contract documents for necessary for execution of the awarded contract. Construction Management and Inspection Phase • Consultant shall conduct a preconstruction conference with representatives of the Owner, Contractor(s), Utilities and other interested parties affected by the proposed construction. • Consultant shall provide resident engineers, inspectors, technicians, and surveyors for the project as follows: • Provide a Resident Engineer/Inspector (RE/1) for daily observation of the work during the construction period to observe and record construction progress under the general guidance of the Engineer. On the basis of on-site observation, the Engineer will keep the Owner informed of the progress of the work, shall endeavor to guard the Owner against defects and deficiencies in the work of the Contractors, and may disapprove or reject work as failing to conform to the contract documents. 38 • Provide one set of construction survey stakes. The projects are to be staked only once in the field. Any additional staking will be at the contractor's expense. • Prior to the start of construction, the Consultant shall make a digital photographic survey of the targeted work zone(s) to document existing conditions of both public and private property. The survey shall be conducted at a scale sufficient to note defects in driveways, sidewalks, structures, and landscaping in or adjacent to probable construction work areas. • Prepare written daily inspection reports. Reports are to be delivered to Owner in an electronic format. Digital photographs documenting work tasks in progress as well as any potential problems or unusual conditions shall also be included with each report. • Assist the Owner in preparation of any necessary change order and/or field directives. • Process monthly applications for payment submitted by the Contractor(s), and forward to Owner with recommendations for approval and payment. • Assist the Owner with the resolution of inquiries, complaints, or concerns raised by residents or the public. • Review shop drawings and other equipment/material submittals as may be required by the contract documents. • Perform a field observation of all completed work before a final application for payment is processed for the Contractor. 39 Proposed Schedule Submit proposals September 2022 select firm October 2022 award contract to consultant October 2022 Kick-off meeting October 2022 Submit preliminary plans to Village Submit final plans to Village December 2022 January 2022 Bid Opening January/ February 2022 Construction March — September 2022 Final Completion October 2022 Post project review November 2022 40