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HomeMy WebLinkAbout6.2 Motion to accept the proposal for the purchase of one (1) foam densifier machine as submitted by Foam Cycle, LLC, of Augusta, New Jersey in an amount not to exceed $48,500.Mr�GauC �'d'+rt;�iect Subject Motion to accept the proposal for the purchase one (1) foam densifier machine as submitted by Foam of amount • toexceed i, Meeting Fiscal Impact Dollar Amount Budget Source Category Type Information October 18, 2022 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - true �� SWANCC Grant ($5,000) and Foam Recycling Coalition Grant ($50,000) Consent One of the biggest recycling challenges facing modern societies is reclamation of expanded polystyrene (EPS) or No. 6 plastic. EPS is made up of 98% air and 2% polystyrene plastic. It is more commonly known as Styrofoam. Technically, EPS is recyclable, but because it is lightweight, bulky, and difficult to clean due to its porous nature, it is a problematic and expensive material to process. In fact, most curbside recycling programs do not accept EPS materials. The Village's curbside and drop-off recycling programs do not accept EPS materials. Due to these challenges, it is presently estimated that EPS, by volume, takes up as much as 30% of landfill space worldwide. According to the United States Environmental Protection Agency, a Styrofoam coffee cup used this morning will still be sitting in a landfill site 500 years from now; essentially intact. Due to the chemical composition of foam, it takes an immense amount of time to decompose. 1 To start alleviating this problem, staff proposes to purchase a foam densifier that will process both packaging and food service foam (e.g., egg cartons, meat trays, cups, plates, takeout clamshells) into reusable and resalable EPS foam ingots. EPS ingots are materials created by removing air and melting Styrofoam in a machine called a foam densifier. The EPS ingots are perfect materials for reuse. They can be granulated and reused to make other plastic products such as pictures frames, molding, office supplies, etc. Staff plans to operate this piece of equipment with public works crews out of the public works facility on a weekly basis. Residents will be asked to drop off EPS materials in a manner similar to they way fluorescent bulbs, batteries, or plastic bags are presently collected at the public works facility recycling center. Details regarding this schedule will be shared with Mount Prospect residents once the machine is received. However, it is salient to note that the program will not accept foam board insulation, packaging peanuts, flexible foam, foam cushions, painted foam, dirty or wet foam. Staff plans to sell processed foam ingots to re -users. Presently, the market pays $0.32 per pound for grade A Styrofoam (packing foam) and $0.10 per pound for grade B (food packaging foam). To facilitate the procurement of this machine, the Village has secured a $5,000 grant from the Solid Waste Agency of North Cook County (SWANCC) and a $50,000 grant from the Foam Recycling Coalition. Staff solicited proposals from three (3) companies that sell foam densifiers capable of processing expanded polystyrene (EPS) packaging and food services containers; expanded polyethylene, and polypropylene (EPP). A copy of this RFP is enclosed. Two (2) technical proposals were received. Each proposal was evaluated based on the background of the company, related project experience, proposed services and scope of work, schedule, work effort, and proposal content. Each company received a point ranking (total points = 100) for each criteria. Table 1 below summarizes this analysis: 2 Category Max. Points Foam Avangard Cycle, LLC Innovative Background 20 18 18 Experience 20 20 20 Scope 25 25 23 Schedule 15 15 15 Work Effort 10 10 8 Content 10 10 7 Totals: 100 98 91 The proposals indicated that all participating companies were qualified to perform the specified work. Both companies have adequate experience and appropriately trained staff to provide the foam densifier along with required training. Accordingly, the evaluation results were closely distributed. The highest rated company was Foam Cycle, LLC of Augusta, New Jersey. Each company was also asked to submit a cost proposal for the purchase, delivery, installation and on-site training. Table 2 below summarizes these costs. .. - ==. ff = I , • Firm Cost Foam Cycle, LLC $48,500 Avangard Innovative $50,940 Foam Cycle, LLC also submitted the lowest cost proposal. A copy of the firm's cost proposal is enclosed. It is the opinion of staff that Foam Cycle, LLC has sufficient experience in supplying and installing foam densifiers at other municipalities/county facilities. In addition, and it is the opinion of staff that Foam Cycle, LLC proposed cost for the densifier is competitive for this type of equipment. Alternatives 1. Accept Foam Cycle, LLC, proposal for the purchase of XT200E — Foam KI Densifier 2. Action at discretion of Village Board Staff recommends awarding the contract in an amount not to exceed $48,500 to purchase of one (1) Foam Densifier from Foam Cycle, LLC of Augusta, New Jersey. To offset this expenditure, staff has received a $5,000 grant from the Solid Waste Agency of North Cook County (SWANCC) and a $50,000 grant from the Foam Recycling Coalition. ATTACHMENTS: Mount Prospect grant contract - FPI signed 07132022.pdf REQUEST FOR PROPOSALS FOR FOAM DENSIFIER.pdf RFP Foam Densifier - Foam Cycle, LLC.pdf SWANCC Grant - 05-09_2022.pdf XT200 pictures.pdf 4 This agreement is made and entered into as of the/ I— day of -ALA,., 20Z2by and between the Foodservice Packaging Institute, Inc. (FPI) and Village of MOtkspect Public Works (Grantee) individually and collectively the "Party" or "Parties". FPI desires Grantee to recover post -consumer polystyrene foam, including foodservice packaging, as part of their recycling program and Grantee desires to undertake such efforts, on the terms set forth in this Agreement. SECTION 1: RECYCLING OF POST -CONSUMER FOAM During the term of this Agreement, Grantee shall a) sort or cause to be sorted post -consumer polystyrene foam, including foodservice packaging, at the recycling facility located at 1700 W Central Rd Mount Prospect. IL 60056 ("Recycling Facility"); b) offer at no additional charge, post -consumer polystyrene foam, including foodservice packaging, recycling opportunities to all of its residential customers whose material is delivered to the Recycling Facility; and c) sell densified loads of post- consumer polystyrene foam to markets. Total Households served by the Recycling Facility: 22,014 Grantee represents and warrants that upon installation of the equipment described in Section 2 below, that Grantee will have, and therefore will maintain, the facilities and expertise necessary to perform this Agreement. Grantee acknowledges that it is not relying on any expertise of FPI with respect to the suitability of the equipment to be installed pursuant to the grant referenced in Section 2 below for post- consumer polystyrene foam recycling or other recycling purposes, nor has Grantee relied, nor does it expect to rely, on any expertise of FPI with respect to post -consumer polystyrene foam recycling or to the sales or marketing of densified loads of post -consumer foam. FPI does not, by making grant money available to Grantee as set forth in Section 2 below, make any representation that it has any expertise with respect to post -consumer polystyrene foam recycling, nor warrant the fitness of any recycled post -consumer polystyrene foam product for any particular use nor otherwise endorse such use. The determination to use or not use any such product for a particular purpose shall be made solely by the purchaser of such product. FPI does not, by making grant money available to Grantee as set forth in Section 2 below, assume any liability for the processes to be used by Grantee in performing its post -consumer polystyrene foam recycling functions hereunder or for the safety of Grantee's employees, agents or contractors in so doing. Grantee shall have the responsibility of maintaining a safe workplace. l•1 SECTION 2: GRANT FPI will provide a one-time grant of $50,000 to the Grantee towards the purchase of equipment that the Grantee shall use in performing its duties under this Agreement. The grant funds shall be paid upon confirmation from the Grantee that a) the equipment is on-site and operational at the Recycling Facility; b) that post -consumer polystyrene foam, including foodservice packaging, recycling is underway; and c) that residential customers have been informed that post -consumer polystyrene foam, including foodservice packaging, can now be delivered to the Recycling Facility. Grantee shall provide a written request for the grant funds that includes documentation that the above conditions have been met by Grantee within 6 months of the execution of this agreement. The date of the grant fund request shall be the effective date for purposes of this Agreement ("Effective Date"). SECTION 3: COMMUNICATION FPI and grantee will work in partnership to provide project related communication resources. This will include a sample press releases, web site content, related graphics, and social media messaging. Written communication from the grantee as it relates to the announcement of the FRC grant award, notice to the general -public regarding the addition of polystyrene foam and kickoff of the new collection program, web site content and other press releases related to the collection of polystyrene foam will be approved by FPI prior to its public release. SECTION 4: REPORTING For the term of this agreement, Grantee shall provide FPI with a written report each quarter after the equipment is installed that shows a) the total pounds of post -consumer polystyrene foam, including foodservice packaging, recovered and densified for market (both on-site as well as already shipped) at the Recycling Facility during that 3 -month period and b) the total tons of all recyclables shipped from the Recycling Facility during that period. Grantee understands that FPI will mention the facility in publicity materials including press release and case study and that data from the Grantee's reporting will be shared in aggregate as part of those publicity materials. Grantee agrees to cooperate in publicizing the benefits of recycling polystyrene foam. SECTION 5: TERM AND TERMINATION The term of this agreement shall be three (3) years from the Effective Date. This Agreement shall automatically terminate upon expiration of the term. This Agreement may be terminated by either Party due to breach by the other Party of any material provision of this Agreement and fails or is unable to cure the breach within 45 days of receipt of notice of breach from the other Party. SECTION 6: HOLD HARMLESS Each Party agrees to defend, hold harmless and indemnify the other Party and its officers, directors, employees and representatives from and against all liabilities, damages and costs, including reasonable attorney's fees, arising out of any third -party claims caused by or resulting from the breach of this Agreement by the other Party. 6 SECTION 7: MISCELLANEOUS 7.1 This AgreementembmdiestheentireagreernentandunderstandingbetmxeenthePartie@hereto with respect to the subject matter of this Agreement and supersedes all prior orcontemporaneous agreements and understandings other than this Agreement relating 10the subject matter. 7.2 This Agreement will be governed exclusively by, and construed exclusively in accordance with, the laws ofthe State of New York, 7-3|nthe event that any provision ofthis Agreement isheld to beunenforceable under applicable law, this Agreement will continue in full force and effect without such provision and will be enforceable in accordance with its term. 7.4 All notices and other communications required or permitted hereunder will be in writing and will bedelivered bxhand orsent via courier, fax oremail to(Grantee) Kristina Jakup-ovic, Administrative and (FPI) 7.5 This Agreement may be amended only by a written agreement executed by the Parties hereto. No provision of this Agreement may be waived except by a written document executed by the Party entitled hothe benefits ofthe provision. Nowaiver ofaprovision will bedeemed tobe or will constitute awaiver ofany other provision ofthis Agreement. Awaiver will beeffective only inthe specific instance and for the purpose for which it was given and will not constitute a continuing waiver. 7.GThis Agreement may beinany number ofcounterparts, each ofwhich will badeemed anoriginal, but all of which together will constitute one Agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed bytheir duly authorized FOODSERVICE PACKAGING INSTITUTE, INC. VILLAGE OFMOUNT PROSPECT PUBLIC WORKS Da t. A? Date: Print Na �6�Print Name: Title Title: q 7 1-31UMWI Request for Proposals for Mount Prospect Public Works Purchase and Installation of (1) Foam Densifier RFP due date/time: October 5, 2022, 1:00 p.m. E-3 Village of Mount Prospect Public Works Request for Proposals Description: Purchase and Installation of (1) Foam Densifier RFP due date/time: October 5, 2022 / 1:00 p.m. Request for Proposals will be received for Purchase and Installation of (1) Foam Densifier no later than 1:00 p.m. local time on October 5, 2022 at the office of Administrative Superintendent, Village of Mount Prospect Public Works Department, 1700 W. Central Rd Mount Prospect, IL 60056. Proposals can also be delivered via e-mail(kiakupovic(a�mountprospect.org). All proposals should be clearly labeled in the following manner: Proposal for Purchase and Installation of (1) Foam Densifier The Village reserves the rights to accept or reject any and all proposals, to waive any informality in any proposals, and to accept any proposals considered advantageous to the Village. K 0 VILLAGE OF MOUNT PROSPECT GENERAL CONDITIONS TO BIDDERS AND INSTRUCTION TO BIDDERS THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO RFP, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF MOUNT PROSPECT ("VILLAGE"), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING APROPOSAL, THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND SPECIFICATIONS BEFORE SUBMITTING PROPOSALS, FAILURE TO DO SO WILL BE AT THE BIDDER'S OWN RISK AND THE BIDDER CANNOT SECURE RELIEF ON THE PLEA OF ERROR. 1.0 PROPOSALPROCEDURES 1.01 PROPOSAL FORMS: Proposals shall be submitted on the forms provided properly completed in ink, signed in the appropriate places, and submitted via mail or email. All information required by the Proposal Documents must be supplied to constitute a responsive proposal. The person signing the proposal must initial all erasures or revisions to the proposal. If the Bidder wishes to qualify its proposal or make special stipulations thereto, such qualifications or stipulations shall be stated on standard letterhead size sheets of paper, separate from the proposal form but included with the sealed proposal. 1.02 PROPOSAL DEPOSIT: Waived 1.03 SUBMISSION OF PROPOSAL: All proposals must be emailed or mailed to Kristina Jakupovic, Administrative Superintendent, Mount Prospect Public Work Department, 1700 W Central Rd, Mount Prospect, IL 60056. 1.04 ADDENDUM: Bidders shall acknowledge the receipt of any addendum interpreting the Specifications in the Proposal Documents. 1.05 SAMPLES: Requested samples or drawings shall be delivered at no cost to the Village. The Village will not be responsible for damages to samples. Samples will be removed by the Bidder within (30) thirty days after notification. Samples must be submitted prior to the time set for the opening of the bid. 1.06 QUESTIONS: General inquiries concerning the proposal may be submitted to Kristina Jakupovic Public Works Administrative Superintendent, 1700 W. Central Road, Mount Prospect, Illinois 60056, phone # 847-870-5640, fax # 847-253-9377 or e-mail to kjakupovic@mountprospect.org. Questions requiring a clarification or interpretation of the Specifications, as described in Section 4.00 of these Instructions, shall be submitted to the Public Works Administrative Superintendent, at the address above, in writing at least five business days prior to the proposal due date. If necessary, a written response will be issued to all bidders in the form of an addendum. Whenever the answer to the question is contained in the 10 proposal documents, the Bidder shall be directed to the provision within the general conditions which responds to the question. The Village will not be responsible for any other explanation of the Specifications made prior to the proposal due date. 1.07 PROPOSALS BINDING FOR 180 DAYS: Unless otherwise specified, all formal proposals submitted shall be binding for one hundred eighty (180) calendar days following the due date of the proposal unless otherwise specified. Proposals submitted that are noted to be binding for less than 180 days may be deemed non- responsive at the sole discretion of the Village. 1.08 PROPOSAL FOR ALL OR PART: Unless otherwise specified, proposals shall be submitted for all of the work or items for which the proposals are requested. 1.9 ALTERNATE PROPOSALS: The Specifications describe the goods and/or service which the Village deems to be necessary to meet its performance requirements. Bidders desiring to bid on items which deviate from the stated Specifications, but which they believe to be equal, may do so, but all Specification deviations must be clearly noted on the Bid Sheet. The Village reserves the right to rule upon Specification deviation in a manner that best meets the needs of the Village. If a Bidder wishes to submit more than one proposal, each proposal after the first is to be considered an ALTERNATE. 1.10 WITHDRAWAL OF PROPOSALS: A written request for withdrawal of a proposal will be granted if the request is received by the Village prior to the specified time of the bid opening. After the opening, the Bidder may not withdraw or cancel its bid for a period of one hundred and eighty (180) calendar days, or such longer time as stated in the Bid Documents. 1.11 PROPOSAL DOCUMENTS: For purpose of this proposal, the Bid Documents shall include the Request for Proposals for Purchase and Installation of (1) Foam Densifier, including the General Conditions to Bidders and Instructions to Bidders and attachments, as well as any addendums that may be issued. 2.00 AWARDING THE PROPOSAL 2.01 CRITERIA FOR AWARDING PROPOSAL/RESERVATION OF RIGHTS: Bidders shall make all investigations necessary to thoroughly inform themselves regarding the equipment or supplies to be furnished in accordance with the proposal. No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Bidder to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Village of the compensation to the Bidder. Any exceptions not taken by the Bidder shall be assumed by the Village to be included. A contract will be awarded to the responsible Bidder complying with the Proposal Documents only when it is in the best interest of the Village to accept the proposal. The Village shall be the sole judge of compliance with the Proposal Documents and reserves the right to accept or reject any and/or all proposals or parts thereof, have pre -determined pre -qualifications, to waive any and all informalities, technicalities and irregularities in the bids, and to make an award based on the best interests of the Village. 11 2.02 NOTICE OF AWARD: 2.03 AWARD OF ALL OR PART: Unless otherwise specified by the Village, the Village reserves the right to make an award on all items, or on any of the items according to the best interests of the Village 2.04 ACCEPTANCE: After the Village's acceptance and award of the proposal, the successful Bidder will enter into a written contract with the Village that will include the requirements of this General Conditions and Instructions to Bidders, and all other portions of the Proposal Documents, including the Specifications (hereinafter collectively the "Contract"). For purposes of this proposal, the successful Bidder, who enters into a Contract with the Village, shall be the "Vendor". 3.00 BID DEPOSIT REQUIREMENTS: Waived. 4.00 SPECIFICATIONS 4.01 SPECIFICATIONS: The item subject to this proposal is a foam densifier. The Specifications for such densifier and accessories, including quantity, are described on the Specifications and Bid Sheet, which are attached hereto as Exhibits 1 (the "Specifications" and Bid Sheet). All equipment and material proposals shall be in accordance with all applicable Federal, State and local laws, rules and regulations in effect at the time of bid. 4.02 BRAND NAME; WARRANTY: The brand name and/or manufacturer of each item proposed must be clearly stated. Guarantee and/or warranty information must be included with the proposal. 4.03 NEW GOODS, FRESH STOCK: Unless otherwise specifically stated, new commodities, fresh stock, latest model, design or package, shall be provided. 4.04 TRADE NAME USED BY VILLAGE: Unless otherwise stated, any reference in the Specifications to a detailed manufacturer is for descriptive, not restrictive purposes, indicating articles that are satisfactory. Proposals on other makes and catalogs will be considered, provided the Bidder clearly states exactly what the Bidder proposes to furnish; or forwards with the proposal, a cut, illustration, or other descriptive matter which will clearly indicate the character of the article covered by the proposal and that it meets the intended requirements. 4.05 TRADE NAME USED BY BIDDER: Where the Bidder identifies an item by manufacturer's name, trade name, catalog number, or reference, the Bidder shall furnish the item so identified and shall not propose to furnish an "equal" unless the proposed "equal" is definitely indicated within the proposal. 4.06 PROPOSED EQUIVALENTS: The manufacturer and model specified is provided to indicate the quality minimums expected by the Village. Where Specifications provide detailed information regarding certain manufacturers and models, equivalent products shall be accepted for consideration. Equivalent products shall be equivalent as to quality, function, design, features and overall warranty of 12 products proposed. It shall be the determination of the Village's user department or designee to judge and conclude if a product is acceptable as an equivalent. All products proposed as part of this purchase shall be designed specifically for the intended use. If no particular brand, model, or make is specified, and if no data are required to be submitted with the bid, the Specifications may require the Bidder to submit working drawings or detailed descriptive data sufficient for the Village to determine if each requirement of the Specifications is being complied with prior to manufacture or shipment. 4.07 SPECIAL CONDITIONS: Wherever special conditions/requirements are written into the Specifications or Special Provisions which are in conflict with conditions stated in these Instructions to Bidders, the conditions stated in the Specifications or Special Provisions/Requirements shall take precedence. 4.08 PERMITS AND LICENSES: The successful Bidder shall obtain, at its own expense, all permits and licenses that may be required to complete the Contract (where applicable). 4.09 COMPLIANCE WITH FREEDOM OF INFORMATION ACT Section 7 of the Illinois Freedom of Information Act (FOIA) applies to public records in the possession of a party with whom the Village has contracted. The Village will have only a very short period of time from receipt of a FOIA request to comply with the request, and there is a significant amount of work required to process a request including collating and reviewing the information. The successful Bidder/Vendor acknowledges the requirements of FOIA and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The undersigned agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the Village under the Contract. 5.00 PRICE 5.01 NET PRICES: Proposal prices, unless otherwise specified in the Specifications, must be net, including transportation and handling charges fully prepaid by the Vendor to delivery point. Unit prices shall not include any local, state or federal taxes. 5.02 PRICE REDUCTION: If at any time after the date of the proposal or offer, the Vendor makes a general price reduction in any material covered by the Contract, an equivalent price reduction shall apply to the contract for the remaining Contract period (or until the price is further reduced). Such price reduction shall be effective at the same time and in the same manner as the reduction in the price to Vendor's customers generally. For purpose of this provision, a "general price reduction" shall mean any horizontal reduction in the price of an article or service offered (1) 13 to Vendor's customers generally, or (2) in the Vendor's price schedule for the class of customers, i.e., wholesalers, jobbers, retailers, etc., which was used as the basis for bidding on this contract. An occasional sale at a lower price would not be considered a "general price reduction" under this provision. The Vendor shall invoice the Village at such reduced prices indicating on the invoice that the reduction is pursuant to the "Price Reduction" provision of the Contract documents. The Vendor, in addition, shall within ten calendar days of any general price reduction notify the Village of such reduction by letter. Failure to do so may result in termination of the Contract. Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation. 5.03 TAX EXEMPTION: Illinois Retailers Occupation Tax, Use Tax and Municipal Retailer's Occupation Tax do not apply to materials or services purchased by the Village. The Village is exempt, by law, from paying state and village retailer's occupation tax, service occupation tax, and federal excise tax. The Village will supply the successful Bidder with its tax exemption number. 5.04 ERRORS IN PROPOSAL PRICES: prices, the unit bid price will govern. initialed by the Bidder. When an error is made in extending total Erasures or changes in proposals must be 6.00 QUANTITIES 6.01 SPECIFIC PROPOSAL QUANTITIES: Where quantities are specifically stated, acceptance will bind the Village to order and pay for, at Contract prices; all such supplies or services delivered that meet the Specifications and conditions of the Contract. 6.02 REQUIREMENTS OR ESTIMATED PROPOSAL QUANTITIES: On "Requirements or Estimated Proposal Quantities," acceptance will bind the Village to pay for, at unit bid prices, only quantities ordered and delivered. Any reference to forecasted or estimated quantities within the bidding documents is intended to inform the bidder of approximate annual requirements. 7.00 DELIVERY PROVISIONS 7.01 PLACING OF ORDER: Orders against Contracts will be placed with the Vendor on a purchase order executed and released by the Village. Telephone, facsimile or electronic orders placed directly with the Vendor by the Public Works Department may be authorized by the Village only after execution of a blanket purchase order. 7.02 RESPONSIBILITY FOR MATERIALS SHIPPED: The Vendor shall be responsible for the materials or supplies covered by this Contract until they are delivered at the designated point. Rejected materials or supplies must be removed by and at the expense of the Vendor promptly within (5) five calendar days after notification or rejection. The Vendor shall be responsible for rejected goods after notice of rejection. 7.03 DELIVERY FAILURES//DEFAULT: In the event of the Vendor's nonperformance or breach of the Contract terms, the Contract may be canceled, in whole or in part, 14 upon the Village's written notice of default and the Vendor's failure to cure such default within ten (10) calendar days of the notice. The Vendor shall be liable to the Village for all costs incurred in completion of the Contract. In the event any defects or imperfections in the materials or workmanship to be furnished by the Vendor appear within the period of one (1) year from the date of completion of all the work or delivery of all the materials or supplies contemplated by the Contract, and acceptance by the Village, the Vendor will, upon notice from the Village (which notice may be given by letter to the Vendor at its business address shown on the bid or Contract), repair and make good at its own cost and such defects or imperfections and replace any defective or imperfect materials or workmanship with other materials or workmanship satisfactory to the Village, and furnish all such new materials and labor as may be necessary to do so. In the event of the failure, refusal or delay of said workmanship or materials, the Village may do so or have same done by others, and the Vendor and surety or sureties on its bond given for the faithful performance of the Contract shall be liable to the Village for all damages and expense occasioned by such failure, refusal or delay. The Vendor may not be liable in damages for delay in performance when such delay or failure is the result of fire, flood, strike, the transporting carrier, act of God, or by any other circumstances which are beyond the control of the Vendor. Under such circumstances, however, the Village may, at its option, cancel the Contract. 7.04 INSPECTION OF GOODS: Inspections and acceptance of materials or supplies will be made after delivery. Final inspection shall be conclusive except as regards latent defects, fraud, or such gross mistakes as to amount to fraud. Final inspection and acceptance or rejection of the materials or supplies will be made as promptly as practicable. All delivered materials shall be accepted subject to inspection and physical count. 7.05 PACKING SLIPS OR DELIVERY TICKETS: All shipments or deliveries shall be accompanied by packing slips or delivery tickets and shall contain the following information for each item delivered: (a) Purchase order number (b) Name of the article and stock number (c) Quantity ordered (d) Quantity shipped (e) Quantity back ordered (f) Name of the Vendor 8.00 GENERAL RESPONSIBILITY PROVISIONS 8.01 REQUIREMENT OF BIDDER: The successful Bidder shall, within fifteen (15) days after notification of the award: a) enter into a contract in writing with the Village covering all matters and things as are set forth in these General Conditions and Instructions to Bidders, the Specifications and its bid; and b) carry insurance as described in Section 8.07 of these Instructions. 8.02 COMPLIANCE WITH ALL LAWS: All work under the Contract must be executed in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. 15 8.03 CONTRACT ALTERATIONS: No amendment of a Contract shall be valid unless made in writing and signed by both parties. 8.04 GENERAL GUARANTY: Bidder/Vendor agrees to: (a) Save the Village, its agents, and employees harmless from liability of any nature or kind for the use of any copyrighted or un -copyrighted composition, secret process, patented or unpatented invention, article, or appliance furnished or used in the performance of the Contract which the Bidder is not the patentee, assignee, licensee, or owner; and (b) Protect the Village against latent defects in materials or workmanship and to repair or replace any articles damaged or marred in transit or during delivery; and (c) Neither the final certificate of payment, nor any provision in the Contract, nor partial or entire use of the equipment/product embraced in the Contract by the Village or the public shall constitute an acceptance of work not done in accordance with the contract, or relieve the Bidder/Vendor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those Contract Documents; and (d) By submitting a bid, Bidder expressly warrants that materials furnished under the Contract will be of good quality. 8.05 NOTICES: All notices required under the Contract shall be given in writing. Notices to the Village shall be as follows: Village of Mount Prospect Public Works Department 1700 W. Central Road Mount Prospect, Illinois 60056 Attn: Administrative Superintendent of Public Works Notice to the Vendor shall be at the address set forth on the Specifications/Bid Sheet. Notice shall be effective upon the date of receipt by personal service or as evidenced by a valid return receipt. The name and/or address to which notice is required may be amended at any time by written notice to the other Party as provided herein. 8.06 ASSIGNMENT: Assignment of the Contract or any part thereof, or any funds to be received thereunder by the Vendor shall be subject to the written approval and sole discretion of the Village. Such assignment shall not relieve the Vendor from its obligations or change the term of the Contract. 8.07. INSURANCE: Waived ii [ 8.08 INDEMNITY: The Bidder (Vendor), throughout the duration of the Contract, shall indemnify and save harmless the Village of Mount Prospect, its officers, agents and employees from any and all liability, losses or damages, including attorney's fees and costs of defense, the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising out of the operations of Vendor under the Contract, including operations of subcontractors; and the Vendor shall, at its own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if any judgments shall be rendered against the Village in any such action, the Vendor shall, at its own expense, satisfy and discharge same. 8.9 SAFETY DATA SHEETS: Federal law requires that chemical manufacturers and importers must develop an SDS for each hazardous chemical they produce or import, and must provide the SDS automatically at the time of the initial shipment of a hazardous chemical to a downstream distributor or user, or anytime the chemical makeup of the product is changed. Distributors must also ensure that downstream employers are similarly provided an SDS. If the above paragraph applies to this bid, the Vendor must submit Safety Data Sheets which include information regarding the specific chemical identity of the hazardous chemical(s) involved and the common names. In addition, information must be provided on the physical and chemical characteristics of the hazardous chemical; known acute and chronic health effects and related health information; exposure limits; whether the chemical is considered to be a carcinogen by NTP, IARC, or OSHA; precautionary measures; emergency and first-aid procedures; and the identification of the organization responsible for preparing the sheet. 8.10 EQUAL EMPLOYMENT OPPORTUNITY: The Equal Employment Opportunity Clause, 44 IL. Adm. Code 750 Appendix A, which is set forth below, is incorporated by reference into every bid specification and contract. Every Vendor (contractor) and subcontractor shall comply with the provisions of the Equal Employment Opportunity Clause. In the event of the contractor's noncompliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Illinois Department of Human Rights Rules and Regulations, the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: (a) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 10 17 (b) That, if it hires additional employees in order to perform this contract or any portion hereof, it will determine the availability (in accordance with the Department's Rules and Regulations) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. (c) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service. (d) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Human Rights Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, the contractor will promptly so notify the Illinois Department of Human Rights and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations there under. (e) That it will submit reports as required by the Illinois Department of Human Rights Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. (f) That it will have written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) an internal complaint process including penalties; (v) legal recourse, investigative and process available through the Illinois Department of Human Rights and the Illinois Human Rights Commission; (vi) directions on how to contact the Department and Commission; (vii) protection against retaliation. A copy of the policies shall be provided to the Department upon request. (g) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Department of Human Rights for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. (h) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon each subcontractor. In the same manner as with other provisions of the contract, the contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Illinois Department of Human Rights in the event any subcontractor fails or 11 18 refuses to comply therewith. In addition, the contractor will not utilize any subcontractor declared by the commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. 9.00 PAYMENT 9.01 INVOICES: Unless otherwise authorized by the Village, Vendor must submit single invoice copies for each purchase order immediately upon completion of shipment, or services. Partial payments may be acceptable if previously approved. If shipment is made by freight or express, original bill of lading, properly receipted, must be attached to invoice. Mail all invoices to: VILLAGE OF MOUNT PROSPECT Public Works Department, Accounts Payable 50 S Emerson St Mount Prospect, IL 60056 The Village provides payment in compliance with the Illinois Prompt Payment Act (50 ILCS 505/1 et seq.). 12 19 EXHIBIT 1 SPECIFICATIONS Intent It is the intent of these specifications to set up minimum requirements for the installation and purchase of (1) foam densifier as specified. These specifications must be considered as minimum requirements. If it is necessary to propose alternate equipment or to take exceptions to specifications as set forth, this must be so stated in your proposal. Any reference to a model or brand is only to denote quality and does not mean that equal equipment will not be considered. Product Specifications No Description Compliance/Exception 1 Densifier machine shall be capable of processing expanded polystyrene (EPS) packaging and food services containers; expanded polyethylene (EPE), and expanded of ro lene EPP 2 Densifier shall be a "hot melt: densifier that is top fed via a hopper style infeed. Recycle Tech Model XT200-E orequal 3 Minimum processing ability of 200 lbs./hour 4 Power Requirements: 480 Volt/3 Phase/ 60 AMP 5 Minimum Hopper Opening: 25" x 20" 6 Equipment Dimensions Inclusive of Safety Guard: Maximum of 47" (W) x 43" (L) x 65" (H) 7 Densifier shall be capable of achieving a foam reduction volume ration of 90:1 8 Maximum Weight: 1400 lbs Installation and Training a) Bidder shall install equipment and the Mount Prospect Public Works Facility. 13 20 b) Install all materials and equipment in accordance with manufacturer's instructions and warranty requirements. c) Mount Prospect Public Works Department will be responsible for providing power to the site. d) Bidder must provide on-site training on all equipment, controls, and foam products that can be processed. Training should explain operation diagrams as well as emergency and alarm provisions. e) Bidder shall perform work only during regular operating business hours (Monday-Friday 7:00am-5:00pm) unless approved by the Village. Warranty a) Please indicate manufacturer's standard warranty on equipment purchase (Minimum of 1 year). b) The installation services included as part of the work furnished by the bidder shall be free from any defects in workmanship for a period of one year from the date of final payment. Acceptance of Work a) Equipment is to be fully functional and operating as intended when the bidder has completed the project. Contractor shall demonstrate sustained, satisfactory performance of all equipment and systems in a test run of appropriate duration. b) Mount Prospect Public Works Department is to receive all test reports, warranties, maintenance manuals, product data, and closeout documents. Delivery Installation and delivery of the equipment will be located at Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect, Illinois 60056. 14 21 f,. Mount ount Prosfir ;t Public Works Purchase a n d Installation of"` (1) Foam ,,, oam DG r , i , : � r RFP d r October ober 1 20229 1.-00 p.m. 22 r (� i l T e of Mount Prospect ya'r'd'1 Gbli Works k'"; Request for Proposals Description: Purchase iri r r'" Installation f 1 Foam Densifier RFP due date/time: October 5,, 2022 / 1:00 41 �,, ,Ilnry. `�..,,?fy✓r", v. 'f 4d�s ��(.4' ;, tra/�r f�l �� �%„�i �„ 1 F(�„�f v i�P!t� r r� rr ,,, ri '”' Ir 6f �� ��is rf” *,-: 4, r r Proposals can also be delivered via e-mail ( ). Ali, i proposals should 1i b clearly labeled in the 'I 11 'y' manner: The Village reserves t any informality any proposals,and to accept n proposals consider advantageous oi the Village. N W Mum 1.06 QUESTIONS: General inquiries concerning the proposal may be submitted to Kristina Jakupovic Public Works Administrative Superintendent, 1700 W. Central Road, Mount Prospect, Illinois 60056, phone # 847-870-5640, fax # 847-253-9377 or e-mail to kjakupovic@mountprospect.org. Questions requiring a clarification or interpretation of the Specifications, as described in Section 4.00 of these Instructions, shall be submitted to the Public Works Administrative Superintendent, at the address above, in writing at least five business days prior to the proposal due date. If necessary, a written response will be issued to all bidders in the form of an addendum. Whenever the answer to the question is contained in the K 24 proposal documents, the Bidder shall be directed to the provision within the general conditions which responds to the question. The Village will not be responsible for any other explanation of the Specifications made prior to the proposal due date. 1.07 PROPOSALS BINDING FOR 180 DAYS: Unless otherwise specified, all formal proposals submitted shall be binding for one hundred eighty (180) calendar days following the due date of the proposal unless otherwise specified. Proposals submitted that are noted to be binding for less than 180 days may be deemed non- responsive at the sole discretion of the Village. 1.08 PROPOSAL FOR ALL OR PART: Unless otherwise specified, proposals shall be submitted for all of the work or items for which the proposals are requested. 1.9 ALTERNATE PROPOSALS. The Specifications describe the goods and/or service which the Village deems to be necessary to meet its performance requirements. Bidders desiring to bid on items which deviate from the stated Specifications, but which they believe to be equal, may do so, but all Specification deviations must be clearly noted on the Bid Sheet. The Village reserves the right to rule upon Specification deviation in a manner that best meets the needs of the Village. If a Bidder wishes to submit more than one proposal, each proposal after the first is to be considered an ALTERNATE. 1.10 WITHDRAWAL OF PROPOSALS: A written request for withdrawal of a proposal will be granted if the request is received by the Village prior to the specified time of the bid opening. After the opening, the Bidder may not withdraw or cancel its bid for a period of one hundred and eighty (1 80) calendar days, or such longer time as stated in the Bid Documents. .............. irregularities in he bids, and to make an a rd based on the beat interests of the Village. El 25 2.02 NOTICE OF AWARD: .03 A AWARD S ✓yet ALL OR PART: Unless s,r w specified b the Village, reserves the right to make an award on items, o , n any of the items accor, to the e'interestsfie 2.04 ACCEPTANCE: After successful Bidder will enter into a written contract with the Village that will inclu the requirements of this General Conditions and Instructions to Bidders, and other portionsProposal Documents, w'(hereinaft collectively the "Contract"). For purposes of this proposal, the successful Bidd who enters into a Contract• be the 4.02 BRAND NAME; WARRANTY: aw n"'oof each item proposed includedmust be h the proposal. k.05 TRADE NAME USED BY 1 JwID( pf'R: Where the Bidder identifies an item manufacturer'sname,^'name,breference, Bidder sh furnish r.identifiedi item � , e . IY' and shall �propose furnishrr ee l unless , j proposed "equal" is definitely indicated within the proposal. 4.06 PROPOSED EQUIVALENTS: model specified is provid indicateto a quality minimums expected A Village. WhereSpecificatio provide detailed information regarding certain manufacturers and model equivalent products shall be accepted for consideration. Equivalent products sh be equivalent as to quality, function, design, features and overall warranty I M �V 4.07 SPECIAL CONDITIONS: Wherever special conditions/requirements are writt into the Specifications or Special Provisions which are in conflict with conditio stated in these Instructions to Bidders, the conditions stated in the Specificatio or Special Provisions/Requirements shall take precedence. Ir 4-08 PERMITS AND LICENSES: The successful Bidder shall obtain, at its own expense, all permits and licenses that may be required to complete the Contract (where applicable). q including collating and reviewing the information. The successful Bidder/Vendor acknowledges the requirements of F01A and agrees to comply with all requests made by the Village for public records (as that term is defined by Section 2(c) of FOIA) in its possession and to provide the requested public records to the Village within two (2) business days of the request being made by the Village. The undersigned agrees to indemnify and hold harmless the Village from all claims, costs, penalty, losses and injuries (including but not limited to, attorney's fees, other professional fees, court costs and/or *o$*-60�W &4Ut77*f to provide the public records to the Village under the Contract. 5.00 PRICE 5.01 NET PRICES: Proposal prices, unless otherwise specified in the Specifications, must be net, including transportation and handling charges fully prepaid by the Vendor to delivery point. Unit prices shall not include any local, state or federal taxes. 5.02 PRICE REDUCTION: If at any time after the date of the proposal or offer, t Vendor makes a general price reduction in any material covered by the Contra an equivalent price reduction shall apply to the contract for the remaining Contra period (or until the price is further reduced). Such price reduction shall be effecti at the same time and in the same manner as the reduction in the price to Vendor customers generally. For purpose of this provision, a "general price reductio shall mean any horizontal reduction in the price of an article or service offered ("I ON 27 to Vendor's customers en py . . . . . . . . . . . . . . . ......... overall price, but may be used in an overall evaluation. 5.03 TAX EXEMPTION: Illinois Retailers Occupation Tax, Use Tax and Municipal Retailer's Occupation Tax do not apply to materials or services purchased by the Village. The Village is exempt, by law, from paying state and village retailer's occupation tax, service occupation tax, and federal excise tax. The Village will supply the successful Bidder with its tax exemption number. 5.04 ERRORS IN PROPOSAL PRICES: prices, the unit bid price will govern. initialed by the Bidder. When an error is made in extending total Erasures or changes in proposals must be 6.00 QUANTITIES 6.01 SPECIFIC PROPOSAL QUANTITIES: Where quantities are specifically stated, acceptance will bind the Village to order and pay for, at Contract prices; all such supplies or services delivered that meet the Specifications and conditions of the Contract. 6.02 REQUIREMENTS OR ESTIMATED PROPOSAL QUANTITIES: Or "Requirements or Estimated Proposal Quantities," acceptance will bind the Villagz to pay for, at unit bid prices, only quantes ordered and delivered. Any reference tM forecasted or estimated quantities within the bidding documents is intended to inform the bidder of approximate annual requirements. 7.03 DELIVERY FAILURES//DEFAULT: In the event of the Vendor's nonperformanct or breach of the Contract terms, the Contract may be canceled, in whole or in part, N upon the Village's written notice of default and the Vendor's failure to cure such default within ten (10) calendar days of the notice. The Vendor shall be liable to the Village for all costs incurred in completion of the Contract. In the event any defects or imperfections in the materials or workmanship to be furnishe - d by the Vendor appear within the period of one (1) year from the date of The Vendor may not be liable in damages for delay in performance when su delay or failure is the result of fire, flood, strike, the transporting carrier, act of Go or by any other circumstances which are beyond the control of the Vendor. Und such circumstances, however, the Village may, at its option, cancel the Contra 7.04 INSPECTION OF GOODS: Inspections and acceptance of materials or suppli will be made after delivery. Final inspection shall be conclusive except as regar latent defects, fraud, or such gross mistakes as to amount to fraud. Fin inspection and acceptance or rejection of the materials or supplies will be made promptly as practicable. All delivered materials shall be accepted subject inspection and physical count. 7.05 PACKING SLIPS OR DELIVERY TICKETS: All shipments or deliveries shall be accompanied by packing slips or delivery tickets and shall contain the following information for each item delivered: (a) Purchase order number (b) Name of the article and stock number (c) Quantity ordered (d) Quantity shipped (e) Quantity back ordered (f) Name of the Vendor 8.00 GENERAL RESPONSIBILITY PROVISIONS 8.01 REQUIREMENT OF BIDDER: The successful Bidder shall, within fifteen (15) days after notification of the award: a) enter into a contract in writing with the Village covering P,11 matters and things as are set forth in these General Conditions and Instructions to Bidders- the Sye-,wfwdth#,yc-7 J"T ,#;f these Instructions. 8.02 COMPLIANCE WITH ALL LAWS: All work under the Contract must be execut in accordance with all applicable federal, state and local laws, ordinances, rul and regulations. 8.03 CONTRACT ALTERATIONS: No amendment of a Contract shall be valid unless made in writing and signed by both parties. 8.04 GENERAL GUARANTY: Bidder/Vendor agrees to: 17711 TV laTIT t, le' -11'6a 'JI any copyrigmea or un -copyrighted composition, secret process, patented or unpatented invention, article, or appliance furnished or used in the performance of the Contract which the Bidder is not the patentee, assignee, licensee, or owner; and (b) Protect the Village against latent defects in materials or workmanship and t,#,, repair or replace any articles damaged or marred in transit or during delivery; and (c) Neither the final certificate of payment, nor any provision in the Contract, nor partial or entire use of the equipment/product embraced in the Contract by the Vill-,,w,e *r tWe g with the contract, or relieve the BidderNendor of liability in respect to any express warranties or responsibility for failure to comply with the terms of those Contract Documents; and (d) By submitting a bid, Bidder expressly warrants that materials furnished inder the Contract will be of good quality. 8.05 NOTICES: All notices required under the Contract shall be given in writing. Notices to the Village shall be as follows: Village of Mount Prospect Public Works Department 1700 W. Central Road Mount Prospect, Illinois 60056 AA ffil�io "I, Idt"A Notice to the Vendor shall be at the address set forth on the Specifications/Bid Sheet. Notice shall be effective upon the date of receipt by personal service or as evidenced by a valid return receipt. The name and/or address to which notice is required may be amended at any time by written notice to the other Party as provided herein. 8.06 ASSIGNMENT. Assignment of the Contract or any part thereof, or any funds to received thereunder by the Vendor shall be subject to the written approval and so discretion of the Village. Such assignment shall not relieve the Vendor from i obligations or change the term of the Contract. I A ICT11 1,408 INDEMNITY- The Bidder (Vendor), throughout the duration of the Contract, $11all indemnify and save harmless the Village of Mount Prospect, its officers, agents and employees from any and all liability, losses or damages, including attorney's fees and costs of defense, the Village may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising out of the operations of Vendor under the Contract, including operations of subcontractors; and the Vendor shall, at its own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if aAshall be rendered against the Village in any such action, the Vendor shall, at its own expense, satisfy and discharge same. 1 .9 SAFETY DATA SHEETS. Federal law requires that chemical manufacturers and importers must develop an SDS for each hazardous chemical they produce or import, and must provide the SDS automatically at the time of the initial shipment of a hazardous chemical to a downstream distributor or user, or anytime the chemical makeup of the product is changed. Distributors must also ensure that downstream employers are similarly provided an SDS. 10 EQUAL EMPLOYMENT OPPORTUNITY: The Equal Employment Opportunity Clause, 44 1L. Adm. Code 750 Appendix A, which is set forth below, is incorporated by reference into every bid specification and contract. Every Vendor (contractor) and subcontractor shall comply with the provisions of the Equal Employment Opportunity Clause. actiAi to r ctify any such underutilization. IF1 31 (b) That, if it hires additional employees in order to perform Ihis contract or any portion hereof, it will determine the availability (in accordance with the Ww'v W 10 "'If -rr-iny� 7i-eW,&*5-fK,0T , I MA RAL dut IL V-1111 Mi 10 OF eacn jair ciassification for w ic "'IrAv W "'41c, employees are hired in such a way that minorities and women are not underutilized. (c) That, in all solicitations or advertisements for employees placed by it or on i behalf, it will state that all applicants will be afforded equal opportunity witho discrimination because of race, color, religion, sex, marital status, national orig Time De requestea oy Me Nepartment or the contracting agency, and in all respec comply with the Illinois Human Rights Act and the Department's Rules an Regulations. (f) That it will have written sexual harassment policies that shall include, at minimum, the following information:illegality of sexual harassment; definition of sexual harassment under State law; (iii) a description of sexu harassment, utilizing examples; (iv) an internal complaint process includin Department of Human Rights and the Illinois Human Rights Commission; (v directions on how to contact the Department and Commission; (vii protectio request. (g) That it will permit access to all relevant books, records, accounts and wor sites b ersoij wi� a, .jI of A * , t , --# , * j) - jo LWJAIJ i6aw PUr4JUZS&-S 01 UlTeStlyation My-asceriain compliance witn Me Illinois Rights Act and the Department's Rules and Regulations. (h) That it will include verbatim or by reference the provisions of this clause I every subcontract it awards under which any portion of the contract obligations ar undertaken or assumed, so that such provisions will be binding upon eac subcontractor. In the same manner as with other provisions of the contract, hrai contractor will be liable for compliance with applicable provisions of this clause b such subcontractors; and further it will promptly notify the contracting agency an the Illinois Department of Human Rights in the event any subcontractor fails o M W refuses to comply therewith, In addition, the contractor will not utilize any subcontractor declared by the commission to be ineligible for contracts or subcontr-7-rj-qA,W,1A-d' ar corporations. 9.00 PAYMENT 9.01 INVOICES: Unless otherwise authorized by the Village, Vendor must sub single invoice copies for each purchase order immediately upon completion shipment, or services. Partial payments may be acceptable if previously approve If shipment is made by freight or express, original ,lo lading, properly receipte must be attached to invoice. I Mail all invoices to: VILLAGE OF MOUNT PROSPECT Public Works Department, Accounts Payable 50 S Emerson St Mount Prospect, IL 60056 The Village provides payment in compliance with the Illinois Prompt Payment k (50 ILCS 505/1 et seq.). iPA W 1 Densifier machine shall be capable of processing expanded polystyrene (EPS) packaging and food services containers; expanded polyethylene (P), and expanded polypropylene EPP ensifier shall be a "hot melt: densifier that is top fed via a hopper style infeed. Recycle Tech Model XT200-E orequal Minimum processing ability of 200 lbs./hour 4119 a- PowerRequirements: 480 Volt/3 Phased 60 AMP 5 Minimum Clopper Opening: 25" x 20" P Equipment Dimensions Inclusive of Safety Guard: Maximum of 47" (W) x 43" (L) x " (Cl)X14 7 Densifier shall be capable of achieving a foam reduction volume ration of 90:1 Maximum eight: 1400 ls Installation and Training a) Bidder shall install equipment and the Mount Prospect Public Works Facility. 1K 34 Warranty a) Please indicate manufacturer's standard warranty on equipment purchase (Minimum of 1 year). b) The installation services included as part of the work furnished by the bidder shall be free from any defects in workmanship for a period of one year from the date of final payment. Acceptance of Work 0 a) Equipment is to be fully functional and operating as intended when th bidder has completed the project. Contractor shall demonstrate sustaine satisfactory performance of all equipment and systems in a test run appropriate duration. b) Mount Prospect Public Works Department is to receive all test report, warranties, maintenance manuals, product data, and closeout documents"I Delivery Installation and delivery of the equipment will be located at Mount Prospect Publ Works Department, 1700 West Central Road, Mount Prospect, Illinois 60056. 1 MIJ 35 FOAM CYCLE LLC and Rec,veclir;g ls'pecialist"', KRISTINA JAKUPOVIC ADMINISTRATIVE SUPERINTENDENT MOUNT PROSPECT PUBLIC WORKS DEPARTMENT 1700 WEST CENTRAL ROAD 1700 WEST CENTRAL ROAD, MOUNT PROSPECT, IL 60056 of Iff EGG CARTONS, TAKEOUT CLAMSHELLS ETC.) AND PACKAGING FOAM (FOAM COOLERS, FURNITURE AND ELECTRONIC PACKAGING 11 ;j prilill, i,ii, I pawLsm LO 1, IS TROIANO Co,r'�, tuct: 1,11 am f 0 L tl� cl 36 5 /�" i, G� B .12 George Van Dusen Chairman, Board of Directors Karen Darch Vice Chairman, Board of Directors Jon 5fondllls Secretary/Treasurer, Board of Directors Chairman, Executive Committee Christina Seibert FxecOve Noec.¢or Solid Waste Agency of Northern Cook County April 29, 2022 Ms. Kristina Jakupovic Administrative Superintendent Mount Prospect Public Works Department 1700 West Central Road Mount Prospect, Illinois 60056 Dear Kristina: 77 Hintz Road, Suite 200 1 Wheeling, IL 60090 1847.724.9205 1 swanee.org I am pleased to announce that the Solid Waste Agency of Northern Cook County (SWANCC) has approved a $5,000 grant award to the Mount Prospect Public Works Department for the purchase and installation of a foam densifier and three collection bins to collect and densify foam polystyrene. Please review the Grant Terms below and sign and return this document. Upon receipt of the signed document, SWANCC will provide the grant funds for your deposit. SWANCC congratulates Mount Prospect Public Works Department staff for this ambitious effort to collect and divert foam polystyrene from disposal, preventing waste and improving the quality of the recycling stream. Sincerely, 1 M'v Christina M. Seibert Mary S. Allen Executive Director Recycling and Education Director cc: Sean Dorsey, Public Works Director, Mount Prospect Public Works Department Terms: 1. The total amount of SWANCC's grant must only be used to purchase equipment and related accessories as specified in the Grant Application dated April 26, 2022. Funds must be expended by the Grantee, and documentation of expenditure provided to the Agency, by March 31, 2023, or the total sum must be returned to the Agency by April 30, 2023. 2. The Grantee must accept foam polystyrene items for recycling from residents of any SWANCC member community during the designated hours of operation. sti til rrar } �° w w� ntt wlalma ), Contact Christina Seibert (� pr°„..�rr��wrxllaa �.. rang,) or Mary Allen (1or call 847-724-7205, with any questions regarding this grant award. Please return signed doc Grant Coordinator: Printed Name / Signature: Date: 37 wl co CII)