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Home My WebLink About3.1 MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, October 4, 2022 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:03 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL: Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee Colleen Saccotelli and Trustee Michael Zadel Absent: None a. Pledge of Allegiance — led by Trustee Rogers b. Invocation — provided by Trustee Saccotelli 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular meeting of the Village Board — September 20, 2022 Motion by Colleen Saccotelli, second by Michael Zadel to approve the meeting minutes of September 20, 2022: Yea: Terri Gens, John Matuszak, Richard Rogers Colleen Saccotelli and Michael Zadel Nay: None Abstain: Agostino Filippone Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: Domestic Abuse Awareness Month Mayor Hoefert read the proclamation into record: 4.2 EMPLOYEE RECOGNITION - Employees celebrating Quinquennial anniversaries The following employees, celebrating at least twenty years of service to the Village of Mount Prospect, were honored for their commitment to the Village and the community. Public Works John Junius - 20 years Jason Leib - 20 years Police Department Mark Bechtold - 25 years Mike Eterno - 25 years 5. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD 2 Nancy Fritz 103 N. MacArthur Blvd. President, Northwest Meadows Homeowners Association • Representing the community of Northwest Meadows, Ms. Fritz expressed concern regarding the proposal to construct a pedestrian bridge near Melas Park; cited concerns relating to the design, impact on the neighborhoods and safety of the proposed bridge. Mayor Hoefert stated a final decision has not yet been made and further discussions regarding this issue are expected. Tony 1603 E. Central 011ie 204 S. Albert • Expressed their desire for a skate park near downtown Mount Prospect Mayor Hoefert stated this request is best addressed by the park district; the Village Manger will pass this along to our contacts at the Mt. Prospect Park District. Trustee Rogers informed the young men that a skate park is located near Euclid and Wolf but agreed a park near downtown is a good idea. Steve Polit 601 N. Wilshire Dr. • Shared alternative solutions to the proposed Melas Bridge project Director of Public Works Sean Dorsey stated the matter before the Board a few weeks ago sought approval to apply for grants to help fund the project. The feasibility study, Phase I of the project was completed. Phase II, Design, has not been presented or approved by the Board yet. 6. CONSENT AGENDA Motion by Richard Rogers, second by Terri Gens to approve the consent agenda as presented: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed 6.1 List of Bills - September 14, 2022 to September 27, 2022 - $2,595,645.11 6.2 Waive the Rules Requiring Two Reading of An Ordinance and ADOPT AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2022 AND ENDING DECEMBER 31, 2022. Ordinance No. 6647 7. OLD BUSINESS None 8. NEW BUSINESS None 9. VILLAGE MANAGER'S REPORT 9.1 A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE NORTHWEST WATER COMMISSION AND THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY FOR THE CONSTRUCTION AND OPERATION OF AN EMERGENCY WATER SYSTEM INTERCONNECTION 3 Director of Public Works Sean Dorsey presented a resolution authorizing the Village Manager to sign an Intergovernmental Agreement with the Northwest Water Commission (NWC) and the Northwest Suburban Municipal Joint Action Water Agency (NSMJAWA), the source for Village water, regarding the construction and operation of an emergency water system interconnection. Mr. Dorsey stated the proposed interconnection will be constructed on Elmhurst Avenue between Kensington and Highland Street. A NWC transmission main in the Kensington Road rights -way will be tapped and connect to existing NSMJAWA transmission mains located in the Elmhurst Avenue and Highland Street rigts-of-way. Mr. Dorsey explained how the proposed interconnection would function. The interconnection allows NWC the ability to deliver up to 7 million gallons of water per day to the Village, and the NSMJAWA can deliver similar amounts to NWC if needed. Mr. Dorsey displayed a diagram of this concept. Mr. Dorsey discussed the cost distribution for this project. Preliminary costs are based on the concept the Village will pay for elements of the project that will benefit the Village such as piping, air gap connects, valves and pump station. Similarly, the NWC will pay for elements that specifically pertain to their portion of the project. Costs that are common will be shared between NWC and the Village. The preliminary estimate of the Village's cost is approximately $4.1 million and the NWC will be responsible for approximately $1.7 million. The total cost of the project is $5.7 million. The Village will utilize revenue from the American Rescue Plan to fund our portion of the project. If all parties approve the project and agreement, Phase II design should be completed by early next year. The project is expected to be completed in one construction year. However, delays in securing and the delivery of materials may alter this timeline. Mr. Dorsey stated the NSMJAWA executive board has already approved the agreement and the NWC will consider the agreement at their next regularly scheduled meeting on October 12, 2022. Mr. Dorsey stated staff recommends approval of the subject resolution and intergovernmental agreement. Due to the involvement of multiple agencies, Mr. Dorsey stated there is a possibly of some minor changes to the agreement and requests approval for the Village Manager to use his discretion and accept changes without bringing this back to the Board for approval. There was no discussion. Motion by Colleen Saccotelli, second by Richard Rogers to approve the resolution as presented: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Notion Passed Resolution No. 31-22 9.2 Motion to accept bid for construction of the Lincoln-WeGo Sewer Relief Station Rehabilitation project in an amount not to exceed $541,376. Mr. Dorsey provided background information, bid results and staff recommendation for the construction of the Lincoln-WeGo Sewer Relief Rehabilitation project. 4 Mr. Dorsey stated bids were received for this project from Marc Kresmery Construction ($524,160) and Martam Construction ($526,710). Mr. Dorsey stated both firms are well- respected. Marc Kresmery submitted the lowest cost, responsive bid. Kresmery has performed work in the Village previously, completing rehabilitation of the Louis Street Relief Station and the William Street Relief Station. Kresmery has also performed similar work in other communities. Mr. Dorsey stated staff is confident they will complete this project satisfactorily. Mr. Dorsey stated the bid submitted by Kresmery was higher than the engineer's estimate. The engineer's estimate was based on the most recent relief station completed in 2021. Staff attributed the cost difference to an error in the calculation of the engineer's estimate. Rising material costs, lead-time and scope -of -work differences warrant a higher cost estimate. Mr. Dorsey stated the bid submitted by Kresmery is reasonable. Mr. Dorsey stated staff recommends approval of the subject project for an amount not to exceed $54,376.00, which includes a 100/0 contingency. A brief discussion followed. Motion by Richard Rogers, second by Michael Zadel to approve the subject motion: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed 9.3 As submitted No report. 10. ANY OTHER BUSINESS Village Manager Michael Cassady announced Coffee with Council is this Saturday, October 8. Mr. Cassady reminded the audience that the Mount Prospect Downtown Merchants Association is hosting a Fall Fest on Saturday afternoon and Oktoberfest on Friday and Saturday. Trustee Filippone added the Special Needs hour at Fall Fest from noon-1:00p.m. requires registration. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli, seconded by Trustee Matuszak motioned to adjourn the meeting. By unanimous voice call vote, the October 4, 2022 regular meeting of the Village Board of Trustees adjourned at 8:10 p. M. Respectfully submitted, Karen M. Agoranos Village Clerk 5