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Home My WebLink About03/18/2008 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT MARCH 18,2008 CALL TO ORDER Mayor Wilks called the meeting to order at 7:03 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Richard Lohrstorfer Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Juracek gave the Invocation. AGENDA AGENDA ADD LITIGATION Mayor Wilks asked for approval to add Litigation 51LCS 120/2 (c) (11) to the items to the items already listed on the Agenda under Closed Session. Trustee Zadel, seconded by Trustee Juracek, moved for approval to add Litigation 5 ILCS 120/2 (c) (11) to the Agenda under Closed Session. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. MINUTES APPROVAL OF MINUTES Trustee Hoefert requested approval of the March 4, 2008 meeting minutes be deferred to allow for further review. Trustee Hoefert questioned the accuracy of the minutes specific to the presentation/discussion of Item A., under New Business: A Resolution Authorizing the Planning and Zoning Commission to Proceed with the Hearings and Recommendations for a Conditional Use for a Planned Unit Development in the Downtown Redevelopment Area. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval to defer approval of the March 4, 2008 Village Board meeting minutes until April 1, 2008. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS AND FINANCIALS AND FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS AND FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointments to the newly constituted Board of Fire and Police Commissioners (BOFPC) and reappointments to the Audit Committee for Village Board approval: 1 Board of Fire and Police Commissioners Appointments George K. Busse Chair Term expires March 2011 Term expires March 2009 Hank Friedrichs III Term expires March 2011 Michaele W. Skowron Term expires March 2011 Reappointments Thomas Munz (Chair) Term expires March 2012 Irvana Wilks Term expires March 2012 Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointments and reappointments as listed above. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. Mayor Wilks thanked these individuals as well as all members of the Village's Boards and Commissions for their service to the community. The Village Board then discussed the following in relation to Boards and Commissions: · Request for revision of appointment application form - eliminate questions that are not relevant to appointment. (The application form will be reviewed and appropriate revisions made.) · BOFPC expiration terms and number of appointments - Mayor indicated consideration is being given to staggering the expiration of the terms and opting for a five member board as allowed in the Village Code. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD Mr. Mel Houlec 927 Quince Lane · Chat with the Chief - excellent idea very beneficial to the community · Positive effort by the Village to work with restaurants to accommodate outdoor smoking · Downtown triangle development - supports further discussion · Randhurst - recommends redevelopment be monitored · Canadian National- problem with freight traffic in Village The Village Board provided additional information regarding Randhurst: · Randhurst -proposed development not finalized, will be brought to Village Board for commenUinput · Village Board members have met individually with developer · Developer has worked with businesses leaving the mall to relocate within the Village CONSENT AGENDA BILLS AND FINANCIALS CONSENT AGENDA Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. Bills dated March 1 -12,2008 2. Financial Report dated February 1 -29, 2008 3. RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) RES 10-08 Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None 2 OLD BUSINESS PZ-31-06 NEW BUSINESS MANAGER'S REPORT CHAPTER #85, POLICE SERGEANTS CONTRACT Motion carried. OLD BUSINESS PZ-31-06, 1700 East Euclid Avenue, 1303 Wolf Road and ComEd ROW, Items A1 &2. By a vote of 5-0 at the March 4, 2008 meeting the Village Board approved staffs request for deferral of PZ-31-06 until the April 1, 2008 Village Board meeting. NEW BUSINESS Mayor Wilks stated the only item under New Business; Item A, A Resolution authorizing the Mayor to sign an agreement between the Village of Mount Prospect and the Illinois Department of Transportation (IDOT) had been approved as part of the Consent Agenda. VILLAGE MANAGER'S REPORT At the request of Assistant Village Manager Dave Strahl, Item B., labor contract between Police Sergeants Metropolitan Alliance of Police and the Village, was moved to the first item under the Village Manager's Report. Assistant Village Manager Strahl provided background information and requested Village Board approval to accept Police Sergeants labor contract between Police Sergeants Metropolitan Alliance of Police, Chapter #85 and the Village for the period May 1, 2007 to April 30, 2012. Assistant Village Manager Strahl stated under the terms of the agreement the twelve (12) police sergeants will receive wage increases over five (5) years starting in 2007. The agreement also includes substantial increases in employee monthly insurance contributions during the five (5) year contract. He noted that the Mount Prospect Police Department continues to be one of the leaders in police force in the metropolitan area. Trustee Zadel, seconded by Trustee Juracek, moved for approval to accept Police Sergeants labor contract between Police Sergeants Metropolitan Alliance of Police, Chapter #85 and the Village of Mount Prospect for the period May 1, 2007 to April 30, 2012. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. Assistant Village Manager Strahl stated Public Works was requesting Village Board approval to ratify emergency purchase of road salt. EMERGENCY Public Works Director Glen Andler provided background information including the SAL T PURCHASE Village's salt usage and purchasing practices over the last several years. Noting this season's record breaking snow fall accumulations, he stated as of February 1, the Village purchased and used 5,361 ton of road salt; 134% of the 4,000 ton estimate. Salt supplies throughout the Chicago area were depleted and the Village's contractor for salt, North American Salt (NAS) refused to deliver any more salt. (Although contrary to the contract agreement which did not include a limit on quantity, NAS stated the Village exceeded its 130% estimated quantity and refused delivery of additional salt.) At that time two (2) months of winter remained, the Village had a dwindling salt supply and there was a state wide salt shortage. However, with the assistance of the Northwest Municipal Conference (NWMC) and Trustee Zadel the Village was able to purchase 650 ton of road salt. 143 tons purchased from Oceanport LLC, (Delaware) and 507 tons American Rock Salt (New York). Mr. Andler requested the Village Board ratify the emergency purchase of the 650 tons of road salt and authorize payment of $22,889.60 to Ocean port, LLC and $48,421.68 to American Rock Salt. 3 OTHER BUSINESS CLOSED SESSION Mr. Andler responded to general comments and questions from the Village Board regarding salt purchasing/usage and snow/ice operations. · Increase next year's estimated salt usage · Additional storage space for salt - benefit to having annual salt volume stored on-site (minimize need for additional deliveries) · NAS refusal to deliver salt - matter being addressed by Village attorney and NAS attorney · Village did not receive a lot of complaints regarding road conditions due to the limited amount of salt that was spread during shortage (no data on accidents) · Use of geo-melt (beet) juice - more expensive product but reduced salt usage by 47% · Will continue cosUbenefit analysis and effectiveness of geo-melt next snow season; also look at alternative applicators Recommendations from the Village Board: · Seek additional storage space for salt - availability/ reduce transportation costs · Explore effectiveness of straight plowing; reduce salt usage/reduce costs · Consideration of environmental impact with use of salt and salt additives Trustee Hoefert, seconded by Trustee Zadel, moved to ratify emergency purchase of road salt, $22,889.60 to Ocean port LLC and $48,421.68 to American Rock Salt. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. OTHER BUSINESS Trustee Hoefert referenced a recent newspaper article about how today's consumers shop for goods and services. The article identified key factors, including convenient parking, that consumers look for in a shopping location; factors that should also be key with the "triangle" redevelopment. Copies were made available to each of the Village Board members. CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss: PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Trustee Hoefert, seconded by Trustee Zadel, moved to meet in Closed Session to discuss PersonnelS ILCS 120/2 c (2), Land Acquisition 5 ILCS 120/2 (c) (5) and Litigation 51LCS 120/2 (c) (11). Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 8:03 p.m. 4 ADJOURN ADJOURN The Village Board reconvened in Open Session at 9:00 p.m. There being no further business the Village Board meeting of March 18, 2008 adjourned at 9:01 p.m. - /~ /Z<:>:A{; . /;;L~).ev/~) M. Lisa Angell Village Clerk 5