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HomeMy WebLinkAbout3.1 MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, September 20, 2022 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:05 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL: Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Richard Rogers, Trustee Colleen Saccotelli and Trustee Michael Zadel Absent: None a. Pledge of Allegiance - led by Trustee Gens b. Invocation - provided by Trustee Matuszak 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular meeting of the Village Board - September 6, 2022 Motion by Richard Rogers, second by Colleen Saccotelli to approve the meeting minutes of September 6, 2022: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers Colleen Saccotelli and Michael Zadel Nay: None Final Resolution: Motion Passed 4. MAYORS REPORT Mayor Hoefert read the following proclamations into record: 4.1 PROCLAMATION: Constitution Week, September 17 - 23, 2022 4.2 PROCLAMATION: National Hispanic Heritage Month - September 15 - October 15, 2022 S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None 6. CONSENT AGENDA Motion by Colleen Saccotelli, second by Terri Gens to approve the consent agenda as presented: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed 6.1 List of Bills - August 31, 2022 to September 13, 2022 - $1,511,461.54 2 6.2 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT), THE ILLINOIS DEPARTMENT OF NATURAL RESOURCES (IDNR), THE CITY OF PROSPECT HEIGHTS, AND THE VILLAGE OF MOUNT PROSPECT TO FACILITATE CONSTRUCTION OF A STORM SEWER CLOSURE ON LEVEE 37. Resolution No. 28-22 6.3 Motion to authorize staff to extend the current water meter services contract with HBK Water Meter Service, Inc. of Rolling Meadows, Illinois for up to two (2), one (1) -year periods provided there are no price changes and both parties agree to the extension(s). 7. OLD BUSINESS None S. NEW BUSINESS 8.1 A RESOLUTION IN SUPPORT OF GKI INDUSTRIAL CHICAGO LLC'S APPLICATION FOR A RENEWAL OF THEIR COOK COUNTY CLASS 6B TAX INCENTIVE FOR THE PROPERTY LOCATED AT 1500 BISHOP COURT. Director of Community Development Bill Cooney presented a resolution to renew Cook County Class 6b Tax incentive for property located at 1500 Bishop Court. Mr. Cooney stated the renewal is for an additional 12 years and would allow GKI Industrial to maintain their current tenant, Atlas Material at the subject location. Mr. Cooney reminded the Board that the Village has granted several Cook County Class 6b incentives to attract and retain businesses in Mount Prospect. Neighboring counties offer lower taxes and the Cook County Class 6b tax incentive program helps keep the Village competitive. The 6b incentive reduces the assessment level for qualified manufacturing and warehouse/distribution facilities from 25% to 10% for the first 10 years, 15% for year 11 and 20% in year 12. After year 12, the assessment level returns to the full 25% for the benefitting property. The 6b incentive can also be renewed for additional 12 -year terms if approved by the Village Board. Mr. Cooney stated the subject property is located in the Kensington Business Center. The 75,000 square foot building is host to Atlas Material, a durability testing business for a variety of different markets. Atlas currently employs 83 employees with an expectation to increase their staffing levels by 50 employees if the 6b renewal is granted. Mr. Cooney stated staff supports the request form GKI Industial Chicago LLC. No discussion. Motion by Richard Rogers second by John Matuszak to approve the subject resolution: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed Resolution No. 29-22 8.2 A RESOLUTION IN SUPPORT OF BRE ALPHA INDUSTRIAL PROPERTY OWNER LLC'S APPLICATION FOR A RENEWAL OF THEIR COOK COUNTY CLASS 6B TAX INCENTIVE FOR THE PROPERTY LOCATED AT 3001 MALMO DRIVE. Mr. Cooney stated this resolution is similar to the previous request, agenda item 8.1. Mr. Cooney stated the subject property consists of an approximately 83,000 square foot building in Kensington Business Center. Bre Alpha Industrial leases the building to Doolittle, a manufacturer of dated goods for office products such as planners, calendars and maps. 3 Board Comments: • Both petitioners (GKI Industrial and Bre Alpha) are good corporate citizens; both prioritize hiring residents from Mount Prospect and have made significant investments to their respective property • Both companies have contributed to raising the standards of the Kensington Business Center • Acknowledged Doolittle's commitment to green initiatives and sustainability efforts Motion by Richard Rogers second by Michael Zadel to approve the subject resolution: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed Resolution No. 30-22 8.3 1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE FOR A PRELIMINARY AND FINAL PLANNED UNIT DEVELOPMENT AND ZONING MAP AMENDMENT FOR PROPERTY LOCATED AT 2040 WEST ALGONQUIN ROAD, MOUNT PROSPECT, ILLINOIS (PZ -18-22) Director of Community Development presented an ordinance granting a conditional use for a preliminary and final planned unit development and zoning map amendment from R -X single family to R-4 multi -family for the property located at 2040 West Algonquin Road. Mr. Cooney provided details on the proposed four-story, 53 -unit senior affordable housing development. The subject property is located on the north side of Algonquin Road at Briarwood Drive. The property is currently vacant land. Mr. Cooney displayed the proposed site plan. Mr. Cooney displayed various elevations. Exterior finishes include face brick and fiber cement siding. The height of the building will be 47 feet at its peak. Mr. Cooney provided a parking analysis for the subject site and stated staff is comfortable with the amount of parking available, believing it to be sufficient for the development. Mr. Cooney stated the proposed project is consistent with the Village's long term planning documents including the South Mount Prospect Plan, Strategic Plan and the Comprehensive Plan. The Planning and Zoning Commission held a public hearing on September 9, 2022 and voted 4-2 to recommend approval of the subject proposal. Mr. Cooney introduced petitioner Wyllys Mann from MVAH Partners who provided additional details. Mr. Mann stated his team has worked on this project for many months, evaluating dimensions to ensure optimal parking, open space and fire/safety access. In response to a question from the Board, Mr. Mann detailed how fire department vehicles and trucks will access the rear of the building. Fire Chief John Dolan provided further clarification and acceptance of the plan. Trustee Filippone expressed concern regarding parking and fire access to the property. Public Comment: Steve Polit 601 Wilshire Drive • Questioned if a fire occurs on the west side of the building, would the fire department use the property access to the west of the building Chief Dolan confirmed. 4 No additional discussion. Motion by Michael Zadel, second by Colleen Saccotelli to waive the rule requiring two readings of an Ordinance: Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Agostino Filippone Resolution: Motion Passed Motion by Richard Rogers, second by Michael Zadel to approve the subject ordinance: Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Agostino Filippone Final Resolution: Motion Passed Ordinance No. 6645 8.4 1st reading of AN ORDINANCE GRANTING APPROVAL OF A FINAL PLAT OF RESUBDIVISION AND A VARIATION/DEVELOPMENT CODE EXCEPTION FOR LOT WIDTH FOR THE PROPERTY LOCATED AT 620 EAST GOLF ROAD (PZ -20-22) Citing a professional conflict, Trustee Filippone recused himself from participating in the discussion and vote on this item. Trustee Filippone stepped down from the dais and joined the audience as an interested party at 7:39 p.m. Director of Community Development Bill Cooney presented the ordinance granting approval of a final plat of resubdivision and a variation for lot width for the property located at 620 East Golf Road. Mr. Cooney displayed the existing condition of the subject property and the proposed plat. The petitioner is proposing to consolidate two existing parcels and subdivide the property into four separate lots to construct four single-family homes. The subject property is located at the northwest corner of Golf Road and Louis Street. Existing Village code requires a minimum lot width of 65 feet. The petitioner seeks relief from this requirement for the three interior lots to a lot width of 61 feet. Mr. Cooney displayed the proposed plat depicting the four lots. The corner lot meets all aspects of Village Code while the three interior lots require a variation. In all other aspects such as interior lot area, corner lot area and width, the subdivision meets or exceeds code. Mr. Cooney displayed mock-up elevations provided by the petitioner of similar homes he has constructed in the area. Mr. Cooney stated the Planning and Zoning Commission held a public hearing on September 9, 2022 and recommended approval of the subject ordinance and condition by a vote of 6-0. The condition is to ensure each of the single-family homes within the subdivision differs in exterior design and appearance including front elevations, often referred to as a "monotony clause." Petitioner Jack Brogan and his legal representation, Trisha Chokshi and Agostino Filippone, were present to answer questions. A discussion followed. Mr. Cooney and Mr. Brogan provided the following in response to questions from the Board: • Staff requested a tree preservation plan; will maintain as many trees as possible The total square feet of the lot meets/exceeds Village Code • Each home will be under 3,000 square feet and design will be consistent with existing homes in the neighborhood 5 Board comments: • Due to the size of each lot, reiterated the importance that each has a different front elevation and individual character Attorney Trisha Chokshi addressed the Board to clarify the design condition for the project. Ms. Chokshi requested the condition or restrictive covenant, be removed from the ordinance as written or add clarifying language to ensure it is applicable to the petitioner only and not run with the land. Ms. Chokshi indicated Mr. Brogan has committed to building two homes on the property with an option to sell the remaining lots. Ms. Chokshi stated such a restrictive condition or covenant might encumbrance a future sale of one or more of the lots. Village Attorney Lance Malina responded, stating a variation runs with the land and the condition is connected to the variation. Mr. Malina stated should the condition be removed and if the variation is deemed personal to Mr. Brogan, any future developer would be required to petition for a variation. Mr. Malina clarified that this is not a restrictive covenant but merely a condition of the variation. Mr. Brogan stated he is ready to begin construction on two out of the four lots, building homes that are different from one another. Mr. Brogan stated it is his intent and promise to build four unique homes. However, Mr. Brogan stated should plans change, the monotony condition is too restrictive. In response to a question from the Board, Mr. Brogan stated his immediate plans are to build on adjacent lots 3 and 4. Agostino Filippone, attorney for the petitioner, responded to questions and comments from the Board and expressed support for amended language. Board Comments: • Should stand the way the ordinance is presented; condition is imperative to ensure all four homes will be unique • The Planning and Zoning Commission approved project with the condition Mr. Malina provided direction, adding the Board retains the authority to amend the condition or conditions recommended by the Planning and Zoning Commission. No further discussion. Motion by Michael Zadel, second by Colleen Saccotelli to waive the rule requiring two readings of an ordinance: Yea: Terri Gens, John Matuszak, Colleen Saccotelli, Michael Zadel Nay: Richard Rogers Resolution: Motion Passed Motion by Terri Gens, second by Michael Zadel to amend the recommendation and approve the request for the lot variation without the monotony condition: Yea: Terri Gens, Michael Zadel Nay: John Matuszak, Richard Rogers, Colleen Saccotelli Resolution: Motion Failed Motion by Colleen Saccotelli, second by John Matuszak to reconsider and approve the subject ordinance as originally presented: Yea: Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed Ordinance No. 6646 6 Trustee Filippone returned to the dais at 8;33 p.m. 9. VILLAGE MANAGER'S REPORT 9.1 MOTION TO FURTHER CONTINUE CONSIDERATION OF A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE NORTHWEST WATER COMMISSION AND THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY FOR THE CONSTRUCTION AND OPERATION OF AN EMERGENCY WATER SYSTEM INTERCONNECTION UNTIL THE OCTOBER 4TH VILLAGE BOARD AGENDA Motion by Richard Rogers, second by Michael Zadel to further continue consideration to the October 4, 2022 Village Board meeting: Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed 9.2 Motion to accept proposal for Village Hall HVAC Replacement Project design and construction engineering services for an amount not to exceed $92,400.00. Director of Public Works Sean Dorsey presented background information, bid results and staff recommendation for the proposal for HVAC replacement project design and construction engineering services for Village Hall. Mr. Dorsey stated the existing system consists of five rooftop units, variable air volume boxes and the building automation system located in the Village Hall building. The HVAC systems are original to the building (2003) and are at the end of their useful life. Mr. Dorsey stated the subject proposal seeks a contract with a consulting engineering firm for design and construction engineering necessary to replace the HVAC systems. Mr. Dorsey stated seven consulting engineering firms submitted technical and cost proposals. Each proposal was reviewed and evaluated by staff based on specific criteria and categories. Two firms, Valdes Architecture and Syska Hennessey were selected for interviews conducted by Village staff. Staff selected Valdes based on their expertise and understanding of the scope of work. Valdes submitted the lowest cost -per -hour rate and staff is confident in their ability to complete the task as proposed. Mr. Dorsey stated staff recommends approval of the proposal from Valdez Architecture to provide design and construction engineering services for the Village hall HVAC replacement project. Mr. Dorsey_ provided the following in response to questions from the Board: • While the new system does not have a separate air quality component, it will • improve energy efficiency and moderate temperatures • Roof location of unit will not change; however, the pit housing the unit will be painted white instead of black which will improve operation No further discussion. Motion by Richard Rogers, second by John Matuszak to accept the proposal for Village Hall HVAC Replacement Project design and construction engineering services for an amount not to exceed $92,400.00. Yea: Agostino Filippone, Terri Gens, John Matuszak, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: None Final Resolution: Motion Passed 10. ANY OTHER BUSINESS Trustee Filippone reminded everyone that the Fire Department is hosting their annual open house on Saturday, September 24, from 10:00 a.m. - 2:00 p.m. at Randhurst Village. 7 Trustee Saccotelli invited everyone to visit the Sister Cities Commission's French Market at the Farmer's Market on Sunday, September 25 from 8:00 a.m. to 1:00 p.m. Mayor Hoefert acknowledged the success of the Celebration of Cultures event. Mayor Hoefert, keeping with his commitment to bring government to the people, announced next week's Committee of the Whole will be "on the road" for a town hall meeting at Burning Bush Trails Community Center beginning at 6:OOp.m. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Matuszak motioned to adjourn the meeting. By unanimous voice call vote, the September 20, 2022 regular meeting of the Village Board of Trustees adjourned at 8:47 P. M. Respectfully submitted, Karen M. Agoranos Village Clerk 0