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HomeMy WebLinkAbout0771_001Minutes COMMITTEE OF THE WHOLE June 23, 1992 Roll Call The meeting was called to order at 7:39 p.m. by Mayor Gerald L Farley. Trustees present were George Clowes, Tim Corcoran, Leo Floros, Paul Hoefert and Irvana Wilks. Trustee Mark Busse was absent. Also present were Village Manager John Fulton Dixon, Planning Director David Clements, Inspection Services Director Chuck Bencic, Deputy Fire Chief Lonnie Jackson, Inspection Coordinator Dan Jakes, and Finance Director David Jepson. Additionally, 4 Village residents and 4 members of the print media were in attendance. II Minutes of June 9, 1992 The minutes of June 9, 1992 were approved and filed. III Citizens to be Heard Frank Vlas= Frank Vlasney, 2103 Jody Court, Mount Prospect, Illinois stated he was concerned about the Downtown Redevelopment Plan presented by Broadacre Consulting Company. Mr. Vlasney said he thought the project would be paid for by the developer and that he did not think the Village should subsidize development projects. Mr. Vlasney facetiously suggested that the Village could contact the Buffalo Brothers of Palatine, Illinois to develop the Triangle Property. Mayor Farley said the suggestion was not relevant for Mount Prospect and that the Village Board was concerned with all aspects of the Downtown Redevelopment Project. IV Revised Comprehensive Plan The following changes were recommended to the Comprehensive Plan as presented: Page 5, Objective 3 - Strike "such as illegal home occupations." Page S, Objective 11 - Separate "over -crowding in higher density housing' into a new Objective 12. Page 8 - Add a new Objective 11 to reflect the preparation of a 5 year capital improvement plan. Page 14, 6th paragraph under Principles - The word Adopted should be observed. Page 36 - Add the Commonwealth Edison Right of Way and the Old Orchard Golf Course to the Community Facilities Plan. Page 37, 5th paragraph - The words "should be" should be changed to "could be." Page 43, last paragraph - Station No. 1 should be changed to Station No. 13. Page 43, Christian Life College - "Seven" acres should be changed to "eight" acres. Page 45, Public Works Headquarters and Public Safety Building. Correct data to reflect most current information. Page 46, next to last paragraph - It should be mentioned that Citizens Utilities also provides water and service in the southeastern portion of the Village. Page 47, 1st paragraph. The word "effluence" should be changed to "effluent." Page 51, Housing - It was suggested to delete the heading "Special housing programs...". Page 54, lst sentence - Change Gregory School to Christian Life College and add other school facilities. Page 56 - This graphic should be labeled Figure 6 rather than Appendix 1. Also reference 2J should be 4J. Planning Director Clements stated that there would be a public hearing for the revised Comprehensive Plan before the Plan Commission on July 15, 1992 and he expected an ordinance to be presented to the Village Board on August 4, 1992. VI Proposed Changes to the Building and Fire Prevention Codes Inspection Services Director Chuck Bencic explained that the BOCA Codes are revised every three years and that although the Village makes some changes based on the three year cycle, the complete updates are only adopted on a six year basis. Currently the Village uses the 1984 BOCA Code with modifications and the changes being presented will bring the Village's Building Codes up to the 1990 BOCA standards. Mr. Bencic stated the changes being recommended include the 1990 BOCA Building Codes, 1990 BOCA Mechanical Code, Illinois State Plumbing Code, 1989 CABO (one and two family dwelling codes) and the 1990 National Electrical Code. Mr. Bencic explained that the National Codes have been modified to reflect conditions in the Mount Prospect area. Mayor Farley asked what the changes represent, i.e. are they because of life/safety issues or better construction materials and methods? Additionally, he asked what impact the changes will have on the cost of construction. He said he wasn't sure all of the changes were necessary. 2 Mr. Bencic responded that often the changes are due to life/safety issues and new technology that becomes available. He added that in some cases the cost is less but that life/safety requirements can add to the cost. Mr. Bencic then reviewed the changes outlined in his memo of June 2, 1992. Items 1 - 29 were reviewed by the Committee with most of the discussion focused on the additional cost the changes would require. Trustee Clowes stated he could understand the changes if there would be a reduction in insurance costs to the building owner. He said he would like to see more evidence to support some of the changes. Trustee Floros stated that he would like to have the proposed changes reviewed by building professionals to determine their impact. There was support from the committee for this suggestion and it was agreed to continue the review at a future Committee of the Whole meeting. VI Manager's Report Village Manager Dixon reported that there were 95 to 100 trees down from the June 17, 1992 storm. He added that Public Works Department personnel had worked 1,100 overtime hours thus far and had rented additional equipment to try to expedite the cleanup. He said that he expected the cleanup to be completed prior to the July 4 holiday. VII Other Business Trustee Clowes stated that in reference to a letter supporting regulation of Cable TV, that he preferred less regulation and more competition. Trustee Wilks said she would like to see the amount of paper in the agenda packets reduced as much as possible. VIII Adjournment The Committee adjourned to go into Executive Session at 10:22 p.m. Respectfully submitted, David C. Jepson, Finance Director DCJ/sm 437.20%1905 1 1- 5 1 r'jr CORR NATL IDOTC JI-,Iy 19, 1992 The Honorable Gerald L. "Skip" Farley Mayer Of Ul- Village of Xcunt ?10,SpeCt Illinois Village Hall 100 Sol-tuIl muezuon qzreet Mount Prospect, !L 060056 Attention; Carol Fields - Village Cl,6rk Dear Mayor Farley, As CEO of the Concerned Businessmen's Assnniation of America (CBAA,, , I I ax; reqiiesting a procJj,,natjcr students Congratu-�ate ch,:-. to c nend and dents and faculty of the Learn ,r„ s,:.hooi cE Mt- Prospect, 111111'10is, The school was chosen zi I -in the nation by judges Of the Sixth Annual American "SET A '0nn 7XAMPIE" Contest for their efforts to help prevent dru- abase,delinquency, illiteracy and dropping out amnnq�'A"- thQi-r peers. The student's pr'w-ect p, �� --E-om _Z�j r�t- f�, I : _i_ m&; among 624 projects arirclled in a conpetition , �,;rt e best pr,: ect designed done by students which demnigtratad the >;hi,zve "SZT A - GOOD EXAIvIP- E - BE FONEST, TRUSTWORTHY AND CoMpE=E we all z,J?Cognize the importance the role of enforcement Plays in aa-tti-1117 drlugs off sc-hool grounds and rcclucing the delinquency, youth cr�.me, Illiteracy and droppi-7 Zut that follows in its wakr-�_ T�iit, then,,:�sij.-� 'L �ve influc.- Students o! the Learn:n,�; school and others like 'nem, on their` neems Will .- prov� be the such conditions because they recog:)ized: i. They and thelir peer,-, will: create tomorrow's CiVi 4 zat;ion; 2, Youth prefer t-0 lister- to their friends and students before they hill lictcn to authority; -,Y, They ha%,e the power to lead tte wAy 1-0 a less dangero,us ,on sense :social values sa-h as happy life by applying coW ard those containcrl in -zHr WAY TO HAPPINESS took wti-,h tt-iey used in their project; 13428'Nlaxella Avenue.,--uxte 248 -mamna Del Rev 90292 0 (37(1) 821-13U7.3 *Fax 07, 20" ex rrOt' CC;:i; NCT- n T i1~4 e'. 2 4. They have an Obligation to self, school, cOmuni-Y and M*r-killd t;; "SET A <�O= IrY-AZFL__ al"d a:jply ,Y r ­:,e roslt:ive peer pressure necessary to inspire friends, I=Iassmates, younger arid Qven z4 --.me adults 4r, the, (14re_ction of 7-;racticinq more honesty, trust and ccmpetlnce; and Itt*xtt a difference. d --id somethl-g to because at large for all ateALex i c1' S , etc. , concern to ta-ke future resources ',,,e in the business worlt Iock tl:) the ccr,.,. ,tLn-'ty ��Zr resources -- employees, raw . CEPA members feel it IS our resDcorzib4 lit-,,, and an :.merest in any cor*,ition : and our future work force. h ,effects our CBA -A me,,Zers nationwide know that drU,a ablise, delinquency, . crime, and illiteracy problems, se•_ere as they are, are but a 5�,nptort Or te greater underi-Ing zro!)1e,11 facing youth and cornuni,-,y alike -- Moral =Zlf24�11 A Los zmgeies Times survel, af People after the recerit riot in 'n SO'Ath Central LA dis,�Icsed that 35� of the population the underlying ca -.;se behi-nd the rioting03and li , ting ng was a cor�piete breakdown in social and moral vaivas." This is J_J5t one of the reasons v�h%' CBA_crea,,sdJ tnP American "SET A ,C�O-_) EZ,;�14pTE" Contest as par, Of a natiQrai grassrooz5 tampaign to restore corjjon sense r(,Z'ais and values in our schools. This contest cets yo,,h ac,~ive in their own grassroots ca;iVaign to help aet dr Prevent delinquency. ;114-eracy and f�rcugs off urnt�nds, c 01 z'lr�)Ugh Positive peer pressure based -,r, traditional ,slues First es7-ab"­`5,'Ied in 1984, th4F -­t�-st has be��cr,�e ZQL-2 than "just ano�:hex prograrl* __ 4 ' largest coordir.,�a-ec; a,d mcst esfe,:�tj­t he,,', one of the America. More thsn 10,0.1 all states in enrolled and j_az pr�Z,Vided -­)nk�, anr�j have .1er.)s_ntaI _eEOur..., 'Tateriaic- or the mere tnanR 6 on YO,.,rr, ' and zz,.;,-�n s I wt has bPcm r7mm�en6z_d nu;rerous ri:tICC I*n the Unite States Congressional Record for effectiveness. T�cl It has beer' cor=ended anvernt,rs of 36 sta-res, mayo, across e Cou.!Lry, businesses, industr_,s5, CiVIC leaders, educators and parents. ?lease arrange to highly co.m,er,-I t -le Lar_ .Iinq School -lnheir teaher ja,�quejinc jqeFes ca 4estr,_V,�t i!_ for StUdP,I�A , 1t5 , t being outstalIdIlIg ex�.:tatples of gocd cit � -zarship, coIrCe,qnc_e, We wr ,ul a likt vQ�L Lu 11 do this Ly issuing a procla-mation nard'ng Setarjjber 199,, as 'S -E7 A GOOD EXAMPLE' month in the Vi'lago of xo�_inz the v.411ale Board -neeti::g the evening cf juj'� PrOPOc9d proclamation is attache;:.. Julyt; .1992. A We have requested a Sirxiicistare wide procla--,ratior from Governor Jaynes Edger and asked that he arrange to be present 2k), I I - 52 rr"Or. coRq lcz.. or send a delegate to present the state proclamation to the stud*-C:i' 11-ei/ers dl;ring your vj_-Iao= Eoard meeting juiy 28th, 1992 by ,-ontacting you ac your office. Your contact for furtilez inf=,ation about The Learning School i� to zrca A Menkaus who has vojuneered t,:� assist ' arranging In this awards event for the 5clloc'�-er home phone is (708)584-17,,�3. Fere work ptone is 1 ;9_56, *,jo appreciate -.1 original cof es �f proclamation being IRade 6 - - - our proposed t1--Ae Learning $Ch- 1 has 1�me for display Dr. !!�obe-z Germvitz, *4hc sponeoreA 00 t for local he Mctint PrO'Spect and Arlinc school in t:he ��cntes _tOTI hasHe:qh-S area, as one for display, a-^; we would like a copy tQ js dpIaya�_�_ - our national headquarters an L<*,S Angeles. Our Copy b(t� shipj)8d tw) tnr' o address given n this je tterhead, Additionai information follows. -tale to call me diract a- (510) 821-K71. kind, do noc hesi If Y,�;-! TL:eSti0--1,_5 Cf any await to hear repj'y. Our- fax nuriber _4:: �310.%821-219a. Sincerely yours, Barbara Ryas: Foun'ipr and CEO BA.mb At tachimen : s : 1. Description of winning Learning Schocl 2. Proposed prociamat:Lon. 3. Support-irG info.rmati.on regarding cBA-k. 07 rROM .:)AA HATI. I RCT:;`aC Z'.- 24©22 fTIDE LEARNING S600t, INC. . April 30, 1992 Concernt-d Businessmen's Association SET A C:OOD EXAMPLE CCNTEST Summary Dear Gentlemen and Ladies: The students nave done so many things that it is difficult To rant it on 011d Pige- The stades r.s fr,,j.j, rry sct,004 are iiVing,,)reathi*1q examples Of The Way To Happiness. They are competent. They do )of -,e drugs; or bLeal- They try to S-st good examples in tt-je aCnooi af,4 at r-orne love and help children, t - They truthful and exempiiy - try to xaep thew word once are generally 4pproach all P:`,Xects concerning The Way To with They : many oi�the Precepts in their day to day lives, enthusiasm and are proud and happy of What tney are ring. They relate well w"'h child2'en they rneet,. From the Youngest M trie oidest ohijd; they know and app!) precepts -- not just a f OW - months a Year, -- and they don't expect rewards or admirstoion, they just M it! The; 'know they are helping make a Positive change in society. pm very very proud of them and ;t is for the reasons ,fisted ,above an'd for ail the rnany, projocta they have dune for The Way To Happiness p1ts the faCt that there was 1001t Participation that I feel they deserve to win th'e award - A list O= projects r-over.5d t ginceteiy, e T=e iy n n 71je y a r .,iv. ir c,: t a ri r oc 'i" tive ec _n, THE LEARNiP4G SCLIj-oL . "when we first started the; project. ' we had 8 students, we rjw -,ava 12 The Happiness Bids (�,urrent group;: Ryon Meyers. iyt, 12; patrICK N�,% age 10; Kaellagh Bannor,, age lZ; " 'yersl Brian Colon age 10; Caitlin Bannnn, age 8; CSrj;c Chj,lof, $ e 0; Michaej Sen;�oo, age age 8, Fclol)gron, age 12 Rest of the st,Idents, Aaron Ligqctt, Driar. Li%jyeLt, Lee iv�arc4j$, Steven Meyers, Federico Child and Alejandro Cniid knew this rncnt,'-,1), ,vike Colon, Zacri and Ainn Chislof, Kylo Liggett (ages Leve! 3 through age 864 EAST NoRiNwuT HjqhwAy * MOUNT pROSf>1ECT 0 IL * 60056 ThE LF hi School, 1W. is I;CF ofw" 141 Nsiid 4 App6cd Sc%o 8 tksTic-, JNT'EftNtkTk>N,,1 ............0',20-, 1 1 - 54 rrO" COPA NPTL IOCTS Corp TO i7o:zszcl)2 07, LIST OF PROJECTS IN THE PROJECT PACK For inust of the projects, tnere is a brief description of It and vital details (audience numbers, books passed out, etc.) followed Gy evidence (pictures of event happening or press). A. WAY TO HAPPINESS PLAY - description of each performance, nate, audience numbers, etc. given for each performance foil:)wed by pictures. PERFORMANCES OF The Way to Happiness (VVTJH; play: t. Pope John Paul XII Parochial School Febr,,;ary 12, 1',192. K-6 L grade school Audience present 350 WTH books passed out: 350 z. Creative Children's Academy January 24, 1992 K-6 grade school Audience prpsp.nt.: 300 WTH books passed out 300 Two newspaperi, were present resulting in large coverage with large circulation. Press :spies provided. 3. Chippewa 1-.).qy (-.;;mp Performance April 20, 1991 Audience present, 100 WTH books passed out 75 4. WTH Be,,iefi` Performance with David Poroeranz in i:;hicago- Puxpose: to raise money to hity WTH books. June 115, 199: A,ldiellce- 250 adult:; 5. Citizens Awards CerEmoney Performance August 4, .991 Audience: 200 adults and chii4oren. WTH books were passed alit ho,t not c^unted. cirofoscional Studio Taping of The Way To Hppirp..,;; Plqy/videG tape made for TV, ~arts of this play have been showing ora ^abie show in Los Angeles coiled Captain Cool and the Happiness; Club. 'Aashincton Street Union Loaqua of Chicago e0y'; and ';iris Cl!lh March 11, 1992 Audience present, 175 plus 2.5 -3dults wTH books passed out. 215 0. Wa*htinaw Street Chicago Boya and Cirle Club PQrfot-mance .larch 14, 1991 audience present-, 225 WTH books passed out; 225 9. Peppertree Farms k--eallth Fair July 5, 1991 Palatine, Illinois 13. EUnger 5c."of Performance Septerrber 12, 1991 K-8 trade Audience present; 500 WTH Ljuukb passed oi.:t; ADcut 500 11. Evanston ;Illinois) f3UdLI! aivi McGaw YiACA Performance -'uiy 20, 11'91 Auclence present- 150 children and adults WTH books passed out: 160 Q. Foss Park Performance Day Cavvd Auyust 1, 1992 Audience present: 150 *TH nooks passed out: about 150 13. Temple Shalom Performance March 4, 1992 Audience present- 125 tram the lemple; -')U children from Head Start Program Uvuuyh[, ire YvTH books passed out. about 150 0'%:G-,11)72 1 1 . 55 rrn1 C04A 14ATL i DGT= CDAR TO 130 14. Robbins 111;nvis Ytiatt) Center Performance July 24, 1991 Children ages from 2-15 Audience Present 150 WTH books passed out: about 150 Otner Proie--'s full school Mt. Prorpect Fire Department April 14, 1992 -- Sang SF -T A GO(DD EXAMPLE, THREE BARRIERS TO STUDY, and a Happiness Song (written by Tom Fair). We cave the Fire C)ief a commend for Safeguarding the Environment plus gave him a hardbound WFH book signed by all students. Park Street Senior Citizens Center April 12, 1992 audience present. 100 WTH books given to center: 10'6 We presented the head of center with a commend for the Senior Citizens for all -.ne qocd things they have done in their lives (Do Not Harm a Person of Goodwill), a big tray of homemade cookies, a hardbound WTH book signed by all students plus the studilnts sane the three songs Poetry by students thrcughout the year based on WTH, provided plus some original illustrations Posters based on WTH (some were presented to Fire Chief and Srir Citizens Home also) Project: Be Competent (gymnastics, play rehearsal, music rehearsal, school cleanup, Yard cleanups Two pftept praje-.t. Be Worthy of TrLst, Love a; -if; inp.ip (-.v,i1dri-.n (done throughout the year) Grand Finale: 90 helium baloons with card r,?ttacnec ,if -'ander of balloon returns card to ,A l;qtiog Is,; . w whore founi, we w.il send a WT11 000k) ieunchec; :-Aprii 24, 1992. As of April 29, 1992, 4 Istters have come in from penple whn found b2iloons. Also dnna hilt not rl,!icumented- Take Care of Yourself Project with chart sent home for daily marking coffering brushing teeth, bathing, w;;sWrig Kqnds before meals, etc. 'We also piartec a garden +icu:* the building where we used to rent (re-iOcated two months 990) and did 2 n.1 --ups of the grounds and surrounding area Most Of the QoOve are in the order given in the pack, a 4Z t ey 01 20.,1 92 11.55 r'rOr CLI;A. 14AT- 1'0,!T-- Corn Happiness IG*ds stress the p Sy GHMRY (JIVWALD dustnous. Do something producii Good ExanlPit antes: ami using 144 HEAW _C*""Vwd&A tive so you feel bet tar about your- The Waq to ja es-I—L- "It's aaW to have values." T"Wt*s %9FW4I`A9c trOmilhe � kta,(is at the Writing Scbwl in Evanston. !'Nu One can mm munic well as Lhudrw with Othe!C4vCh3Vs •im "wsGi8iF3raei.H*rris, ar� director at oe Learning School. "'Children believe other children,'* shesay3- The Happiness Kids, through ,music, song and "Ma, in j5dit- `erarit ngrAttes, say: Be tompe- .0ni. Loam wW Practice to he able. to do something vrall, Be In - self. - Keep your body clean. Fre- serve your teeth. Do not take harmful drusx, The Happiness Xid:s Conzisis of stx children a who are .5tudcritsatt t,!e3 8 to 12 UarndngSLhoci, a private elementary school which, while ztrcazing basic aca- lernics, also Ifersievera' artis. tic prograras for its stadfnt;,;_ , he school draws ,+JIdrreti from throughout the Chicago area and Isur Ot process of moving to Mount Prospect, The Hapl incurs Kids, p3rtici patinginthe nationwide :feet a Peter MVIIpN *= left, Kevin Shute and Nicholas Spring Istell 10 the if ss Kids perform guide, wrote their z)wn material for cbe vignettes, says Faraci- Mattis, IrhV Way to ftpptrle3a,de- signed as a COMTronsen -w ap- proach to better living, is used by the Concerned RzAiressmenlo Az5Lx:;a( 1vit v* America (CBAA) to prouic Le its Set a Good Exam- ple eontwd CBAA has oEvtkec t';x pas:10 Years to preparing America i greatest resource - th� &A jidren of today -tobem-ponsibie cill- ZOM Of t0morw)w, according to trist who Umdoes in ArUmoii Heights. Gervwitz- explains &-I d promotes the Set a Good Exaln- pie Contest in schools tbrougtmot theNorthwest suburbs on behalf Of CBAA, In one of the vignettes m,t to• liether by Oe Happiness Kids for the contest, children tell ,he sta rY of a friend who was i•icrqdibly F. VJU+:14Vt 41id full 4,1 Vie. But dlroqh peer pressure, she lakcs (irlqgss, low7i her zest for ljic, and Nomes ** erf W. EventuaRy, iiruts destroy aar, add she dies t's a strong message, but it is the truth," says. Faract-Harris. "The truth `.3 t'aal.,J"g,,s do kill, nepurNse of (MAi's nauon- Videcompai"', istispF�tsriuu)3- age children involved in wil-cre- ated pro; ecLs to build self-es- teem, if -es. teem_hqrw,jty ald competence with an anti-drug rnes3age, , 'Mo contest, offering trued 45400 -,ri:;cs for t; c bfgt proj ects, is ozen to *ill public, private and joarrehial schcQI,- wide. Projects must be complet- ed by Ylay 1, the end o! t1le con- test period. ana first -piace wirmerr svill tae 3nnowrood by Jur* 15. Endqrsed ty the Chicago Bulls, Boy�ts, GirIk_-its, and r.0: Lan Eddingtos, a perfwnw for:: Happiness Kids, recites a poem atmut a friend. 0M Merm PPD=MM ZEM written up in the congressional Record, the campaign has received a positive respcnse wits. over 6.000 schools and r. million kids natiormide participatingit the contest. says Gerowltz. Working with Gerowitz. tare 14appinm. Kids 4ave ':fvnrnt-_ part of the promotional extort. taking their siriew on the road in pertormmg for scnooLs as we u az community organizations through*ut Chicago ajd;ta 3ub,- urb& I. - -I --C.- -1 , -L - -- In- In misponse, several wea schools have expressed interest an b000ming pan of the !:atioa- W1 e campaign. ""We we WiL soon enter the year 2MQTvday'schildreu are tomor C t3AtPi1irc5 ,MUC z ge on S Co tojej fil-f- F"Seec.�, k 0. 0 ? tQ70 9�4 t9 *tyAmmst Z; 07,'20/1952 11:56 FROM CSAA NATL HDQT-. CBAA TO 1713839Z6022 P.10 February 22, qvz row's civilization,- says Gqrowitz. Ttx-y are the future leaders, decision makers, professionals, planners, surae 3. "Yet. startling statistics show the decline of our children's values.', says Gerowitz- "Times must changf, We must show our children by good example what good values are ail aabout." A year ago :clew Year's Eve, when Gerowitz and his wife Korreen, resi• dents of Palatine, became parents of a baby Son, Nathan. Gerowitz says he realized he wanted to take some responsibility for the health and safety of children outside of eye care. —The community has supported me, and now I'd like to give some- thing back to the community," he says. P R 0 C L A K A T 1 0 N WHEREAS, the children of Mount Prospect and America are the hope of the future; and WHEREAS, many youth today are caught up in moral confusions which test their decision-making skills strenuously; and WHEREAS, youth unarmed with common sense guidelines for living are easily pressured by their peers into pursuing lifestyles involved with drug abuse, dishonesty, lack of industry, mediocrity, and revolts against family, school and the community; and WHEREAS, the Concerned Businessmen's Association of America, out of a concern for youth and their future, created the American SET A GOOD EXAMPLE Contest as a way to get youth active in their own fight against drugs, crime and illiteracy and to demonstrate common sense standards of right and wrong conduct as contained in the book THE WAY TO HAPPINESS so as to influence their peers; and WHEREAS, THE LEARNING SCHOOL of Mount Prospect has achieved ist place honors in this nationwide competition; and WHEREAS, the students and faculty of THE LEARNING SCHOOL are deserving of special public recognition for the outstanding example they have set; and WHEREAS, the citizens and businesses of the Village of mount Prospect and the great State of Illinois, support their effort and take great pride in their accomplishment. NOW, THEREFORE, I, Gerald L. Farley, Mayor of the Village of Mount Prospect, commend THE LEARNING SCHOOL for their efforts to help others become drug-free and for forwarding the ideals of honesty, trust and competence and I hereby proclaim September, 1992 to be "SET A GOOD EXAMPLE MONTH" in the Village of Mount Prospect. Gerald L. Farley Mayor ATTEST: Carol A. Fields Village Clerk Dated this 28th day of July, 1992 Village of Mount Prospect Mount Prospect, Illinois ' INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PERSONNEL COORDINATOR DATE: JULY 24, 1992 SUBJECT: AMERICANS WITH DISABILITIES ACT COMPLIANCE On January 26, 1992, the Village of Mount Prospect began a self-evaluation process of all services, programs, activities, policies and procedures, and facilities in order to obtain information on needed adjustments to correct practices and facilities in order to provide our disabled community with equal access and to ensure that discrimination was not occurring. On February 1, 1992, an open forum was held to obtain citizen input into this process. The purpose of this self-evaluation process was to develop a plan that would be a guide for the Village as it moves toward full compliance with the requirements of the Americans with Disabilities Act. The attached transition plan, as required by law, addresses not only the self-evaluation process to date but also future changes that will be needed in order to come into full compliance with this Act. The transition plan is a direct result of many hours spent by staff members. All Departments have been involved working with the Illinois Department of Rehabilitation Services, the Center for Independent Living, Northwest Municipal Conference, and personally contacting the Department of Justice and Illinois Department of Transportation for clarification as to the requirements. Staff feels confident that the draft as presented places the Village as a leader in recognizing the rights of persons with disabilities. The plan is in draft form since the costing of identified facilities adjustments are yet to be completed. Once the costing is completed, budget considerations and prioritization of projects can also be accomplished. Public comments will also need to be solicited on the completed plan and staff is now assessing the most appropriate way to achieve this. To date, the draft plan has been reviewed by counsel and several communities are using our format and input in developing their own plans. Since these changes will require budgetary considerations and since Board involvement will be needed not only in this regard but also as final arbitrator in the grievance procedure, please present this information to the Board for their consideration. Donna L Russell DLR/rcc attachment AMERICANS WITH DISABILITIES ACT EFFECTIVE DATES January 26, 1990 ADA signed into law. January 26, 1992 Self-evaluation process begins by local governments to include ADA compliance in regards to employment, programs and activities, and facilities. July 26, 1992 Transition plan in place to include necessary facility changes and curb -cut program. January 26, 1993 Deadline for completion of self-evaluation process. January 26, 1995 Completion of changes indicated in previous transition plan. VILLAGE OF MOUNT PROSPECT Americans with Disabilities Act Se(f evaluation and Transition Plan Drgft TABLE OF CONTENTS L Introduction 11. Evaluation Process III. Compliance IV. Grievance Policy V. Personnel Policies VL Services VII. Communications VIII. Transportation IV. Programs and Activities V. Structural Modifications A. Curb ramps on public streets B. Village Hall, 100 South Emerson 1. Parking 2. Entrance 3. Doors and doorways a. First floor inner door b. Second floor partitioned area c. Personnel office d. Village Manager's office 4. Hallways S. Elevator 6. Restrooms a. Door signs, dispensers, mirrors b. Door opening/floor clearance, height of sink and toilet 7. Water fountain 8. Alarms 9. Service counter 10. Lunchroom sink 11. Braille signage C. Senior Center, 50 South Emerson 1. Parking 2. Restrooms a. Signagelmirrors,pipes b Floor spaceldoor clearancelhardware 3. Braille signage D. Public Works Facility, 1700 West Central 1. Parking 2. Entrance 3. Restrooms 4. Braille signage E. Police and Hire Depts, 11 South Pine F. Fire Station 82, 1601 West Golf Rd. 1. Parking 2. Entrance 3. Doors 4. Restroom S. Water fountain 6. Emergency Phone 7. Braille signage G. Fire Station #14, 2000 East Kensington 1. Parking 2. Entrance 3. Doors a. Back door b. Side door 4. Restroom a. Signagelhardware b. Handles/sink S. Water fountain 6. Emergency Phone 7. Braille signage INTRODUMOA 77te Americans with Disabilities Act (ADA) was adopted in 1990 and prohibits discrimination against disabled persons in all areas of employment and in the provision of public services. Under the Act, a disabled person is anyone who possesses a physical or mental impairment that substantially limits one or more of the m41or 4fe activities; or an individual who has a record of such an impairment; or an individual who is regarded as having such an impairment. Title 11 of the ADA prohibits a public entity from denying qual{f ed individuals with disabilities participation in or the benefits of a program or activity it offers because its facilities are inaccessible. A public entity must operate its programs, activities and services so that each program, activity or service, when viewed as a whole, is readily accessible and usable by persons with disabilities, as defined by the Act. When a public entity cannot achieve program accessibilty through non-structural methods, it must make the necessary structural changes. The ADA states that these necessary changes must be made by January 26, 1995. For public entities that employ 50 or more people these changes must be detailed in a Transition Plan. EVALUATION PROCESS This document is the Village of Mount Prospect's ADA Transition Plan. It is the result of a self-evaluation of public facilities by a committee of Village staff members headed by the Village Manager, who is the Village's ADA Compliance Officer. Other staff members include the Director of Inspection Services, the Director of Public Works, the Personnel Coordinator, the Communications Administrator, and the Human Services Administrator. The staff was assisted in this effort by the Illinois Department of Rehabilitation Services. The issues addressed in this plan will be prioritized based on costing and budget preparations. A drat of this document was presented to the Village Board on July 28, 1992. The Village held a public forum on February 1, 1992 to provide disabled Mount Prospect citizens the oportunity to meet with Village staff in regards to programs and services in compliance with the ADA. In addition, the Village will actively solicit comments on the plan from Village residents with disabilities throughout the months of August and September, 1992. It is hoped that persons with disabilities will comment on the plan and, in particular, the portion of the plan dealing with curb ramps on public streets. COMPLIANCE The Village of Mount Prospect has designated the Village Manager as the person responsible for the coordination of compliance with the ADA. The Village Manager will oversee the timeliness and completion of the Transition Plan and will investigate any complaint against the Village of Mount Prospect alleging non-compliance with the Act. The Village has adopted a format grievance procedure for complaints filed under ADA. ff-MMAVEMA Any qualified individual with a disability who believes that they have been subjected to discrimination by the Village of Mount Prospect, on the basis of their disability in violation of the Americans with DisabiUdes Act or the regulations promulgated pursuant to the ADA, may submit a written complaint with the Village Manager at the Village Hall of Mount Prospect. The complaint must state in detail all of the facts and reasons in support of the discrimination claim. A complaint must be submitted no later than thirty (30) days after the date of the alleged discrimination, unless the time for the submission is in waiting by the Village Manager because the Complaintant has good cause for an extension of time. The Village Manager will promptly conduct a thorough investigation of the complaint. A written decision shall be rendered within fourteen (14) days of the complaint. The decision shall state all of the facts found to exist and shall identify any action that the Village Manager believes should be taken to alleviate any violation or potential violation of the ADA. A copy of the decision shall be delivered promptly to the Complaintant. The Village Manager shall prepare and keep a record of the complaint, his or her investigation of the facts and circumstances and all other relevant information. If the complaint is not resolved to the satisfaction of the Complaintant, then the Complaintant may submit a written request to the Village Mayor and Board of Trustees who shall review the facts and relevant information. The Village Mayor and Board of Trustees may affirm, reverse, or modify the Village Manager's decision. The Village Mayor and Board of Trustees shall state the reasons for their ruling, and their ruling shall be final. This is the Village of Mount Prospect'sformalgrievance procedure for any persons not under employment by the Village. Village employees shall follow the formal employee grievance procedures detailed in the Village Personnel Policy Manual or current labor contracts or wage agreements. A current Personnel Policy Manual is located in the Personnel office of the Village. UONNEL POLICIES The Village of Mount Prospect will make reasonable accommodations to the known physical or mental limitations of an otherwise qualfied individual unless such a provision would impose an undue hardship on the Village as outlined by the ADA. The Village Manager shall make all decisions regarding reasonable accommodations. The Village Manager's decision may be appealed to the Village Mayor and Board of Trustees. Job Descria&n_s_: Job descriptions will be reviewed by an outside consulting firm as a result of the comprehensive pay classification study and in cooperation with the Village Personnel Coordinator. The study is scheduled for completion in fall 1993. EMpIgyee Awarenea., As part of the cultural diversity training administered under the direction of the Personnel Coordinator all employees will have and will continue to be trained in meeting the needs of and providing services to individuals with disabilities. All employees will receive on-going training as necessary. Current Current employees, who become disabled as defined by the Act, will have continued employment if the essential functions of the job can still be performed with reasonable accommodation. Workers, Com„ pggsation: An employee who becomes disabled due to an on-the-job igjury will be medically assessed and returned to work unless s/he: (1) cannot perform the essential functions of the job s/he held prior to the disability even with reasonable accommodation; or (2) would pose a significant risk of substantial harm that could not be reduced to an acceptable level with reasonable accommodation. Such a disabled employee will be evaluated at four month intervals for a period of one year. If after twelve months the employee is still unable to meet the above requirements, the Village shall have the right to fill all vacant positions with other qualfiied individuals to maintain the level of services it provides to the community. Lad": Effective immediately, under the direction of the Personnel Coordinator, supervisors will be instructed: *not to ask questions regarding an applicant's disability or previous worker's compensation claims. *that applicants who request accommodations for the application and/or interviewing process (i.e. requests an interpreter, requests that the job application be read to them, etc...) must have the request met. *to ask applicants if they can preform all of the job functions. If accommodations are necessary for the applicant to preform the job, the Supervisor shall request that the applicant list the accommodation(s) that are necessary in order for him/her to perform the job. *that applicants will not be required to have a pre-employment physical prior to offer of employment. A conditional offer of employment based on the successful completion of a pre-employment physical may be made. 4; " y MMeeti r Notice: Effective immediately public meetings for the Village Board and its Boards and Commissions % ',�Q specially noticed. The non ication will allow individuals with disabilities to i the Village prior to the meeting of any special needs. Examples ` include providing an interpreter for the hearing impaired. Service Desk Qmmfim: If requested the service desk personnel or a designee will read the Village Newsletter, special mailing, water/sewer bills, meeting minutes, etc., to individuals who are visually impaired. If requested and if the disability requires, the service desk personnel or designee will go to the disabled residents home for items that require a witnessed signature (i.e. voter registration). Audio tapes may be made available forsome resident information. These are available in the Communications Division. RRAT iTIMIL+K1 '!Ct'1x"l• r The Village has installed a TDD telephone. This will allow hearing impaired individuals with questions regarding construction projects, inspections, special events, etc., to receive answers in a similar manner as hearing individuals. T A Talking Message board has been added to the Village communications channel 63. The board allows those with visual disabilities to hear important Village information. To -date two telephones in the Village Hall and the Senior Center have been lowered and ampl{fied to meet ADA requirements. 77te Village operates a discount taxi cab service available to the disabled and senior residents over the age of 65. The taxi drivers have been instructed by the Village to accept all persons with the required disability card or doctor's form and must try to accommodate wheelchairs, canes, seeing eye dogs, etc... W&OLO&MUMMI Village programs and services are available equally to non -disabled and disabled residents. Individuals who inform the Village of any special needs, such as hyraulic 4 t buses, will be reasonably accommodated and will not be charged a rate above non -disabled persons for the service due to the accommodation. A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): Curb ramps with tactile warnings are needed. 2. Action to betaken: Curb ramps will begin immediately with priodly given to walkways serving State and local government buildings and facilities, transportation, places of public accommodation and employers, followed by walkways serving other areas and those identified as needed by disabled persons in the community. 3. Projected cost to complete modification: 600 intersections at $1,320,000. 150 intersections (Tactile warnings only) $180,000 TOTAL = $1,500,000. 4. Planned date of completion: See above action plan. In July of 1992 an area of approximately 30 intersections in the downtown area will be recurbed with tactile warning strips. 1993 will concentrate on government facilities and transportation and 1994 for other public facilities and requested walkways. All curbs will be done in conjunction with the Village resurfacing program. 5. Person responsible for completion: Director of Inspection Services A.D.A. Transition Plan 1. Ident#Tcation of Problem Area (why is mod{lcation necessary): Facility has only one designated accessible parking space. Two are needed to meet minimum for accessible parking spaces for 21-50 parking spaces. Accessible parking spaces should be as close as possible to the accessible entrance. Each reserved accessible parking space shall be egipped with a sign which meets the requirements of the R7-8 sign (U.S. Department of Transportation Standard). Accessible space designated shall be 16' wide including an 8' wide diagonally stripped access aisle. 2. Action to be taken: Additional parking space to be designated. 3. Projected cost to complete modifCcation: 4. Planned date of completion: Subject to budget preparation S. Person responsible for completion: Director of Public Works A.D.A. Transition Plan 1. Identification of Problem Area (why is mod(fication necessary): Designated entrance not 32" due to railing in middle of doorway. 2. Action to betaken: Remove railing. Minimum manuevering clearance at doors where a front approach shall be level and clear and shall be at least 60" deep and 50" wide. 3. Projected cost to complete modification: e 4. Planned date of completion: Subject to budget preparation S. Person responsible for completion: Director of Public Works A.D.A.Transition Plan 1. Identification of Problem Area (why is modification necessary): All doorways need to have 32" clearance. Mrst floor innner door is 29" is less than 32 ". 2. Action to betaken: Expand first floor inner door clearance to 32 ". 3. Projected cost to complete mod Uation: 4. Planned date of completion: Subject to budget preparation S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Tmnsidon Plan 1. Idenocation of Problem Area (why is mod#fcation necessary): Doorways on second floor in parrWoned area are not 32" wide. 2. Action to be taken: Move wall partitions back so to provide 32" clearance. 3. Projected cost to complete modVication: 4. Planned date of completion: Subject to budget preparation S. Person responsible for completion: Village Manager A.D.A. Transition Plan I. Identification of Problem Area (why is modification necessary): Personnel office door opening not minimum of 32% 2. Action to betaken: Move partitions to opening of 32". Move file cabinets for Mff aisle accessibility standard. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparation S. Per -son responsible for completion: Director of Public Works A.D.A.Tmmition Plan 1. Identification of Problem Area (why is modification necessary): Village Manager's office doorway does not meet minimum 32" clearance. 2. Action to betaken: Move credenza out of doorway. 3. Projected cost to complete modficadon: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works A.D.A.Transidon Plan I. Identification of Problem Area (why is modoration necessary): Rrst floor general access area hallways do not have minimum 36" clearance. 2. Action to betaken: Move wall parritlons back so that the leg bases are 36" from the front wall barrier. Inspection Services conference room needs to have aisle at least 36" wide. Engineering - move secretaries desk to allow 36" clearance. 3. Projected cost to complete mWeation: 4. Planned date of completion: Subject to budget preparations 5. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Tmnsition Plan 1. Identification of Problem Area (why is modification necessary): Elevator does not have audio commentary for floor designation. All elevator hoistway entrances should have raised floor designations provided on both jams. The centerline of the characters shall be 60" from the floor and the characters 2" in height. 2. Action to betaken: Add audio commentary, raised floor designations, and check height and placement of characters. 3. Projected cost to complete mod{fiication: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion.- Director ompletion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Identification of Problem Area (why is modification necessary): Mens and women restrooms on both floors are not designated for accessibility. All dispensers (towel, sanitary napkin, soap, etc...) are too high. Mirrors are too high. 2. Action to betaken: Once all modifications are done, accessibility signs are to be put on doors. Move dispensors to highest operable part no higher than 48"and no lower than 15"from the floor. One mirror needs to have bottom edge no higher than 40" from the floor. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Identification of Problem Area (why is medication necessary): Clearance in toilet stall, height of toilet seat, and height of sink do not meet accessibility standards. 2. Action to betaken: Toilet stall shall have minimum clear door opening of 32 " and a minimum clear floor space of at least 56" X 60 ". Height of toilet seat should be a minimum of 17" and a maximum of 19" measured to top of toilet seat. Sinks shall have a clear space of 29"from floor with pipes insulated. One faucet shall be of type not requiring tight grasping or turning. Toilet shall have two grab, bars mounted on the walls at 33" - 36" and parallel to the floor. 3. Projected cost to complete mod{lication: 4. Planned date of completion: Subject to budget preparation 5. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modflcation necessary): Water fountains are higher than 36" standard and controls are not accessible. 2. Action to betaken: Add a cup dispenser next to drinking faucet which is not higher than 48" for front approach or 54 'from side approach. One option is to purchase a bottled water system in addition to the existing fountain. 3. Projected cost to complete modUlcation: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): Smoke alarms are currently audio and not visual. 2. Action to betaken: All switches, alarms and similar devices are to be no higher than 48" above the floor. Visual alarms need to be installed consisting of flashing lights arranged to flash in conjuction with the audible emergency alarms. 3. Projected cost to complete moditeation: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Identification of Problem Area (why is mod#7cation necessary): Second floor auxilary counter is higher than 36" standard. 2. Action to betaken: Add a second counter between 28" and 34". 3. Pmjected cost to complete modf fccation: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. ldent#lcation of Problem Area (why is modification necessary): Employee lunchroom sink is too high. 2. Action to be taken: Lower sink to 34". 3. Projected cost to complete modf "kation: $ 500. 4. Planned date of completion: There is currently no need to lower the sink to accommodate an employee's disability. However, this accommodation will be made at such a time as it is needed. 5. Person responsible for completion: Direcotr of Public Works VILLAGE OF MOUNT PROSPECT A.D. A. Transition Plan 1. Identification of Problem Area (why is modij"tcation necessary): 771e Village Hall does not have proper location signage for individuals who are visually impaired. 2. Action to betaken: Add Braille/raised letter signage at required 44" height to outside of building to identify location. 3. Projected cost to complete modtication: 4. Planned date of completion: Subject to budget preparation S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): Handicapped parking spaces are not all 16' wide. 2. Action to betaken: Make all three handicapped parking space 16' wide including an 8' diagonally stripped access aisle. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparation S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan r � � 1. Identification of Problem Area (why is mod#Tcation necessary): Men's and women's restroom need signage. Mirrors in both are too high. Pipes not covered or insulated. 2. Action to betaken: Add disabled signage. Lower mirrors so bottom is 40" from floor. Cover or insulate drain and hot water pipes to prevent burns. I Projected cost to complete modfication: 4. Planned date of completion: Subject to budget preparation S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Ident{fication of Problem Area (why is modifir rlion necessary): Toilet stalls in both restrooms do not meet minimum clear floor space and do not have 32" door clearance. Womens restroom needs grab bar in accessible toilet. Both mens and womens faucet levers need to changed. 2. Action to betaken: Toilet stalls need to have a minimum clear,lloor space of 56" X 60". Areas for forward or parallel approach to an object may be minimum of 48" X 30". Clear floor space, accessible route and turning space may overlap. Doors must be 32" wide. Add grab bars. Move bar in mens from side wall to rear wall behind toilet. Change one faucet lever in each restroom. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparation S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): The Senior Center does not have proper location signage for individuals who are visually impaired. 2. Action to betaken: Install raised letter/ Braille signage at a height no higher than 44" on outside of building to designate facility. 3. Projected cost to complete mod(flcation: 4. Planned date of completion: Subject to budget preparation 5. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): Three designated reserved accessible parking spaces currently—Four are needed for a parking area having 7¢100 spaces. 2. Action to betaken: Designate a fourth space per guidelines and post R7-8 sign. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): No signage on front doors to direct individuals to designated accessible entrances. 2. Action to betaken: Post signs on front doors. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Identification of Problem Area (why is modification necessary): Unisex restroom needs accessible signage, mirror lowered, two grab bars in toilet stall, pipes covered or insulated. 2. Action to betaken: Add signage, Lower mirror so bottom edge is 40 "from floor, add two grab bars, and cover drain and hot water pipes. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations 5. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT" A.D. A. Transition Plan 1 1. Identification of Problem Area (why is mod{f"zcation necessary): Facility does not have signage for visually impaired persons. 2. Action to betaken: Add raised letter/ Braille signage at a height no higher than 44" to outside of building to designate location. 3. Projected cost to complete mod(lication: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan FZ,M, ri % F OUR] , 7 K ff V M I N a. T"M, 1. Identification of Problem Area (why is modification necessary): This fire and police facility is not accessible. 2. Action to betaken: This facility is a temporary facility being used until construction on the new facility is completed. The Village plans no use for this building by 1995. Therefore to make any structural changes at this time would not be feasible. The new facility will meet all requirements. A Braille/raised letter sign will be installed outside the building and tactile warning stripping will be used at stairways. A bottled water system should also be purchased. 3. Projected cost to complete mod{flcation: 4. Planned date of completion: Subject to budget preparations 5. Person responsible for completion: Director of Public Works MAMMA MAW A.D.A.Transition Plan VOWGRA Mr, _� � 7 ; A 1. Identification of Problem Area (why is modification necessary): No designated reserved accessible parking spaces. Need two spaces. 2. Action to betaken: Designate and sign two accessible parking spaces with ramp. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): Entrance is not accessible. Four steps up from sidewalk to level area and another step to the front door. 2. Action to betaken: Ramp needed. Or overhead door could be used if 7" step up to the two ramps into the main part of the building is eliminated or ramped and an outside device was installed (with signage) to indicate need for accessibility. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Identification of Problem Area (why is modification necessary): Hand activated opening hardware on doors are too high. 2. Action to betaken: Lower hardware to between 30" and 44" above floor. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Identification of Problem Area (why is modification necessary): No restroom accessible to public regarding doorway and facilities. 2. Action to betaken: Would need to have bathroom redone including expansion of doorway. 3. Projected cost to complete mod{f'ication: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transition Plan 1. Identification of Problem Area (why is modification necessary): Water fountain spout too high from floor at 38". 2. Action to betaken: Lower water fountain so spout is no higher than 36" above floor. Alternative option would be to purchase a bottled water system. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identi, fication of Problem Area (why is modfication necessary): Public emergency 911 phone not accessible. Phone would need to be lowered, an ampl fying device would need to be installed and hardware would have to be changed or removed. 2. Action to betaken: Because the phones are not required and it woulkd be less expensive to remove the phones completely, the decision has been made to add door bells next to the overhead doors to be used in emergency alert situations. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Communications Administrator VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): Facility does not have proper signage for individuals who are visually impaired 2. Action to betaken: Add raised letter/ Braille signage not higher than 44" to outside of building to designate location. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Identification of Problem Area (why is modfiication necessary): No designated accessible parking spaces. 2. Action to betaken: Designate two reserve accessible parking spaces and provide ramp for accessible route. 3. Projected cost to complete modi, ji`cation: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modtficadon necessary): No accessible entrance. 2. Action to betaken: Overhead doors allow access for a wheelchair to enter the building. If the fire engines are in station, the fire personnel are instructed to move an engine outside to accommodate such a need. 3. Projected cost to complete mod#1cation: - 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Ident4j"ication of Problem Area (why is modtAcation necessary): Backdoor is less than 32". 2. Action to be taken: Widen doorway to 32". 3. Projected cost to complete " cation: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modfication necessary): Side door does not have 32" clearance. 2. Action to betaken: Remove posts in front of door. 3. Projected cost to complete modUlcation: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transidon Plan 1. Identification of Problem Area (why is modfication necessary): Restroom needs signage and door hardware for compliance. 2. Action to betaken: Add accessible door sign. Change door handle. 3. Projected cost to complete modfleation: 4. Planned date of completion: Subject to budget preparations 5. -Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transition Plan All 1. Iden ftcation of Problem Area (why is mod#1cation necessary): Restroom needs faucet handles in compliance and sink is not accessible - can not get under it. 2. Action to betaken: Change faucet handles. Make sink accessible. 3. Projected cost to complete modification: 4. Planned date of completion: Subject to budget preparations 5. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A.Transition Plan 1. Idenhf cation of Problem Area (why is modification necessary): Water fountain not accessible. 2. Action to be taken: Add cup dispenser not higher than 48" for front approach or 54" for side approach. 3. Projected cost to complete mod{}ication: 4. Planned date of completion: Subject to budget preparations 5. Person responsible for completion: Director of Public Works VILLAGE OF MOUNT PROSPECT A.D.A. Transition Plan 1. Identification of Problem Area (why is modification necessary): Public emergency phone located outside is too high, difficult to open and needs amplifying device. 2. Action to betaken: Because it would be less expensive to remove the phone completely than to make the above accommodations, the decision has been made to keep the phone as is and add a doorbell at ground level for use by disabled persons in an emergency. 3. Projected cost to complete modi cation: 4. Planned date of completion: Subject to budget preparations 5. Person responsible for completion: Communications Administrator VILLAGE OF MOUNT PROSPECT A.D.A.Transilion Plan f4dAN: K StA1,1011, #1 1. Identocation of Problem Area (why is modification necessary): Facility does not have proper signage for visually impaired individuals to identify location. 2. Action to betaken: Add raised tetter/ Braille signage no higher than 44 ". 3. Projected cost to complete mod#lcation: 4. Planned date of completion: Subject to budget preparations S. Person responsible for completion: Director of Public Works Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: JULY 24, 1992 SUBJECT: POLICE AND FIRE HEADQUARTERS BUILDING - UPDATE Since starting on the job July 6, much of the Village Manager's attention has been focused on becoming familiar with the status of the Police and Fire Headquarters construction project. This review has included not only becoming familiar with the overall design of the building but also with the progress and quality of construction as well as its various cost components. Since approval of Change Order #2 in April of 1992, substantial progress has been made with construction and there have been additional opportunities to fine-tune many design elements in the building. Additionally, much time has been spent researching and specing both the furnishings and the specialized Police and Fire equipment necessary for the operation of the facility. Members of the project team (Fire and Police Chiefs, Public Works Director, Donohue and selected Village staff) have met with the Village Manager on numerous occasions to discuss and review a number of outstanding change issues which have accumulated since April, along with refined cost estimates for equipment and furnishings. A brief description of each category follows: Many of the pending change items are a result of structure enhancements recommended by the Village consultant as a means of ensuring the long-term structural integrity of the building. Additionally, site conditions such as bad soils continue to come into play as construction progresses. Exhibit 1 contains a synopsis of these various structural design/site issues. They have an estimated cost of $29,622. Approximately 29 dcsign gnhanceLnnts totalling an estimated $18,868 have been identified throughout the building. These are relatively minor adjustments in layout configuration, safety enhancements, the addition of electrical outlets, building modifications to accommodate some of the specialized Police and Fire equipment along with adjustments for the building's telecommunications system. (See Exhibit 1) One of the original design goals was to provide for future exibility and expansion capabilities that would increase the useful life of the building. Exhibit 1 identifies five change items totalling an estimated $13,217 that would provide the ability to take advantage of future technology advances in audio/visual, training, surveillance and telecommunications systems. In most cases, this constitutes the installation of empty conduit both vertically through the building and within certain specialized rooms. The original furnishings and equipment budget was estimated at between $295,000 and $325,000. Upon further research and the specing of specific equipment more realistic numbers would be approximately $385,000 for furniture and $150,000 for specialized equipment. Exhibit 2 identifies major cost items in this latter category for both Police and Fire operations. In many cases, the equipment identified is either scheduled replacement items or does not exist nor is transferrable from the existing facility. 11M Much of the previously identified items has resulted in additional scope revisions and enhancements along with extensive research on alternatives to reduce furniture/equipment costs. The architect has assisted in reviewing over 70 potential change items of which approximately 54 have been recommended in this packet in the three categories previously identified. The procedure for evaluating these issues and incorporating them into the construction proces are: 1. Review each item for consideration for long-term cost effectiveness. An effect on original program and design intent plus on impact on building, electrical, mechanical and structural systems. 2. Prepare revisions to drawings and specifications in sufficient detail to allow contractor pricing (and installation if approved). 3. Evaluate contractor costs for value and fairness and adjust prices if necessary prior to authorizing change. Additionally, the architect has revised the furniture bid package to allow for deletion of items which can be purchased as used if furniture budget exceeds current projections. Additional fees incurred to date (plus fees to execute step 3 above) total $16,780 for these efforts. Cost Impact Exhibit 3 is a recap of both revenues and expenditures for this project to date. The original Referendum cost estimate of $6,992,000 has been reduced by $250,000 through a transfer to the Capital Improvement Fund to assist with the purchase of the A1di's property. Current project revenues total some $6,687,500 of which approximately $6,225,450 has been committed through contract or other cost estimates. This figure includes approximately $150,000 in uncommitted contingency funds. The package of proposed change items and other cost adjustments total approximately $320,000. These additions will not result in extraordinary enhancements to the project. Rather they move the project into the direction of the original design goals laid out in the earliest stages of this project. If the recommended changes are approved, the result will be a functional facility that is still well within the revised budget set for this project. Additionally, a healthy contingency of over $250,000 remains available to cover future unforeseen occurrences. I feel confident that these adjustments will bring the building into line with the original intent of the Board and the citizens who supported the project through the Referendum process. While I cannot completely rule out the need for future change items and cost adjustments, I can say with great confidence that they should be minor in nature. MIC ONIS MEJ/rcc 1 *.14 : to 1.3 0 ff OUTSTANDING CHANGE ITEMS Relocate Phone Service at Northwest Highway Relocate Transformer Pad and Electrical Service Raise Ceiling and Lectriever Expand Phone Equipment Room Revise Location of Water and Sewer Lines in Northwest Highway Add Rebar to Garage Column Enhance Reinforcement at Various Locations in Parking Deck Floor/Wall System Remove and Replace Bad Soils Revise Joint Detail at Parking Deck Perimeter Revise Roof Screen Bracing Detail ESTIMATED COST - $29,622 Revise Investigative commander/Sergeant Offices Revise Various Door Swings Delete Wall Clock Outlets Revise Door Configuration in Fire Department Locker Room Relocate Shift Sergeants' Area Wall Openings Add Bullnose Comer Tile in Detention Area Raise Finger Print Counters to 42" High Add Security Window and Records Area Add 200v. Electric Outlet in Fitness Room Add 120v. Outlets for Lectriever and Kardveyer Revise Records Supervisor's Sidelight Add 220v. Outlet for Records Copy Machine Reinforce Wall for Hanging Cabinets Revise Fire Department Kitchen Cabinets for Large Pot Storage Add 02 Hose Door to Medical Storage Room Relocate Apparatus Room Exhaust Fan Add Sand to Training Room Wall as Sound Deadener Bevel Pistol Locker Cabinets to Eliminate Sharp Comers Reinforce Wall for Hanging Coat Racks in Training and Conference Rooms Reinforce Various Walls to Accommodate Hanging Equipment Revisions to Door Hardware Schedule Add Tone Alarm Capability in All Fire Department Bath and Locker Rooms Modify Detention Area Officer Protection System Add Floor Drain in Sally Port Modify Plumbing in Fire Department Laundry Area Add Phone Station in Basement Mechanical Room Revise Phone Layout in Training Room and Communications Area to accommodate ESDA/Emergency Command Operations Add Various Speaker Rough -ins for P. A. System Add Phone Station in Fire Department Kitchen ESTIMATED COST - $18,868 • Add Vertical Conduit for Future Telecommunications Equipment Establish Stock of Selected Materials for Future Repairs Add TV Monitoring Capability to Holding Cell Add Rough -in for Manual Opticom System Add Conduit in Training/Conference Room to Accommodate future A/V Capabilities ESTIMATED COST - $13,217 POLICE/FIRE NON -CATEGORIZED EQUIPMENT - FURNISHINGS ITEM Lectriver Kardveyer Exercise Equipment Fingerprint Fax Safes (3) Armory Cabinet/Gun Lockers Metal Shelving iwI ITEM Hose Rack Copy Machine Fax Machine Exercise Equipment T. O. Gear Washer/Dryer T. O. Gear Rack Dryer Refrigerator Hose Washer Air Compressor Metal Shelving $ 17,000 9,500 7,500 10,000 1,950 5,000 15,000 Total $ 65,905 - Estimate ESTIMATED COST , $ 4,310 6,000 2,200 7,500 7,258 2,950 1,000 7,039 40,000 7,500 Total $ 85,757 - Estimate POLICE/FIRE TOTAL ESTIMATE - $151,707 VILLAGE OF MOUNT PROSPECT Police and Fire Building Financing July 24, 1992 Source of Funds Changes State Income Tax Surcharge $4,673,000 7/1/89 - 4/30/90 $1,037,249 5/1/90 - 4/30/91 1375,50 471,138 $2,412,757 Less: Transfer to Capital Impry < 250,QM> Total Surcharge Funds - Sale of Bonds 75,000 Investment Income 75,000 5/1/91 - 4/30/92 $ 383,465 5/1/92 - 6130/93 Estimated 141,563 Project Grits Construction Contract Engineering Donohue Others Equipment & Furnishings Telephone System Demolition/Cleanup Temporary Facilities Contingencies Contract or Approved EXHIBIT 3 Estimated Totals $2,162,757 3,999,715 525,028 $6,687,500 Estimated Changes Total $4,673,000 $ 210,607 $4,883,607 431,000 40,138 471,138 11,000 10,000 21,000 295,000 - 295,000 75,000 - 75,000 132,150 - 132,150 191,500 - 191,500 416.800 <260.745> 156,055 225450 6 225,4511 Referendum ,_Estimates $2,500,000 4,000,000 492,000 $6,992,000 Referendum Estimates $5,568,700 465,700 295,000 95,800 150,000 41.6,800 %9_92,000 Excess of Funds Available Over Project Cosh 1,462,050 $ _0_