The URL can be used to link to this page

Home My WebLink About2.1 Minutes of the Committee of the Whole - May 10, 2022Mr�GauC �'d'+rt;�iect Subject Meeting Fiscal Impact Dollar Amount Budget Source Category Type Information Alternatives ATTACHMENTS: May 10 COW draft.pdf June 14, 2022 - COMMITTEE OF THE WHOLE - APPROVAL OF MINUTES Minutes 1 Village of Mount Prospect Committee of the Whole Meeting Minutes Tuesday, May 10, 2022 / 7:00 p.m. 1. CALL TO ORDER Mayor Paul Hoefert in the Board Room at Village Hall, 50 S. Emerson Street, called the meeting to order at 7:02 p.m. Members present upon roll call by the Village Clerk: Mayor Paul Hoefert Trustee Colleen Saccotelli, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, and Trustee Richard Rogers 2. APPROVAL OF MINUTES 2.1 Minutes of the Committee of the Whole - Joint Village Board and Finance Commission Workshop minutes - April 26, 2022 Motion by Richard Rogers, second by Colleen Saccotelli to approve the Committee of the Whole minutes of April 26, 2022: Aye: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Richard Rogers. Colleen Saccotelli Nay: None Final resolution: Minutes approved. Mayor Hoefert read a proclamation acknowledging Monarch Butterfly Day on May 14, 2022 and presented it to representatives from the Mount Prospect Garden Club. Trustee Gens thanked the Garden Club for all they do. 3. CITIZENS TO BE HEARD Carole Delahunty Mount Prospect resident Inquired about the status of the Village's Diversity, Equity and Inclusion (DEI) initiative. Assistant Village Manager Nellie Beckner responded, stating Village staff has provided InQuest, the Village's DEI consultant, with comprehensive data reports so they may better understand our Village and internal operations. InQuest is in the process of analyzing this data. Next steps include internal focus group sessions with staff and the Village Board. Ms. Beckner stated staff will provide an update as soon as there is something tangible to share; expected mid to late summer. Ronak McFadden Mount Prospect resident • Pertaining to the DEI initiative, asked if there will be opportunities for resident participation 2 Ms. Beckner stated resident participation will be a component of this initiative in due time. It is important to begin with an internal analysis that will help establish a path leading to a resident survey and resident engagement. Vito LiRosi Mount Prospect resident • Presented a donation check to Police Chief Mike Eterno in the amount of $900 from proceeds of the resale of the decommissioned police patch, to benefit the 100 Club of Illinois. (The 100 Club of Illinois provides for the families of first responders killed in the line of duty) 4. DISCUSSION ITEMS 4.1 Budget Amendments for the Fiscal Year 2022 and Other Items Director of Finance Amit Thakkar presented the proposed budget amendments for fiscal year 2022 for discussion. Mr. Thakkar indicated the Finance Commission will review the proposed amendments before final Board approval in June. Mr. Thakkar provided information regarding the following amendments: o Change the allocation of the Home Rule Sales tax to eliminate the 25 percent transfer to the General Fund. The proposed allocation of the 2022 Home Rule Sales Taxes, projected to generate $6.8M, is 33.33 percent to Streets, 33.33 percent to Flood Control and 33.33 percent to the Community Investment Program. This allocation will enhance funding for these three key components of our capital investments. General Fund growth in recent years has eliminated the need for Home Rule Sales Tax support. o Increase the Street Resurfacing Program to fund an additional $475,499 due to inflated construction bids due, labor costs and supply chain impacts. oAuthorize an additional police officer to add a Community Relations Officer in this budget year. Also authorize the Village to compete for two COPS grants totaling $125,000 each over three years to fund two additional police officers. This will take our authorized sworn officers from 83 to 86. o Reallocate $750,000 in sale tax revenues to the Pension Stabilization Fund to cover cost increases for public safety pensions. This will enable another year of zero property tax levy increases. The Board discussed the proposed amendments. Mr. Thakkar provided the following in response to questions from the Board: • Allocation of the Home Rule Sales tax will be evaluated and reviewed each year • Staff is prepared to amend the budget, if necessary, should the economy face a recession • Bids for street resurfacing and water main replacement came in over -budget; funds from the Home Rule sales tax will help close the gap between the projects budgeted amounts and bid results impacted by increased cost for materials and labor • Using money from the General Fund to fund CIP projects will not affect the Village's bond rating • Provided explanation for the increase in the State Income Tax revenue • There will be no immediate reduction in staff if a decision is made to eliminate the Village vehicle sticker; outside costs relating to the production and mailing of the vehicle sticker will be eliminated • Only 30% of payments to the Village are processed electronically; 70% of payments are still processed via check payment • A review of staffing levels and/or job responsibilities within the Finance department may occur in the future as new technology allows the Finance department to refine operations 3 • Increase in cyber -crimes, crime migrating to the suburbs (including Mount Prospect) from Chicago and an increase in the Village's population warrants additional police officers Police Chief Mike Eterno stated cyber crime is a relatively new crime trend and subsequently, there is not a lot of training is available. However, officers are informed and are on alert; a few officers have specialized training or experience with cyber crime • Village is not relying on future growth to sustain the Home Rule sales tax fund; confident numbers will remain stable and reliable • Additional Police Department officers will not require additional equipment or vehicles; existing resources will be utilized • Additional officers could reduce overtime costs • Diverse, qualified candidates will be sought Chief Eterno stated the number of patrol officers or beat officers remains unchanged and consistent; the number of specialty assignments have been reduced over the years due to budget cuts Public Comment: Steve Polit Mount Prospect resident • Questioned if the numbers presented for revenue reflect gross or net figures. Mr. Thakkar responded that the numbers reflect gross revenues with the exception of Home Rule Sales Tax revenues, which are net figures. • Suggested the Village offer a discount to residents who make payments online/electronically • Regarding the hiring of additional staff, asked if the data/budget is analyzed and forecasted based on a 5 -year impact Mr. Thakkar responded, stating the budget includes a 5 -year analysis; wages for police and fire union employees are driven by union contracts so budget analyses are for the length of the union contract, which is typically three years The Board provided a consensus of support for the proposed budget amendments. S. VILLAGE MANAGERS REPORT No report 6. ANY OTHER BUSINESS Mayor Hoefert announced upcoming community events: Coffee with Council - Saturday, May 14 Public Works Open House - May 14 Resident Steve Polit announced the Lions Club Cruise Night Car shows begin this Saturday, May 14, from 3:00 p.m. to 9:00 p.m. in the Metra west commenter lot. The car shows continue every Saturday through September. 7. ADJOURNMENT There being no further business to discuss, Mayor Hoefert asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Saccotelli, moved to adjourn the meeting. By unanimous roll vote of the Village Board, the May 10, 2022 Committee the Whole meeting adjourned at 8:33 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 4