HomeMy WebLinkAbout6.4 A RESOLUTION AUTHORIZING AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE OF TRAFFIC SIGNALSMr�GauC �'d'+rt;�iect
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Subject A RESOLUTIONAUTHORIZING T
TO THE INTERGOVERNMENTAL AGREEMENT
WITH THE ILLINOIS DEPARTMENT OF
TRANSPORTATION FOR THE MAINTENANCEF
TRAFFIC L
Meeting September 6, 2022 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD -
Fiscal Impact false
Dollar Amount Not applicable
Budget Source Not applicable
Category CONSENT AGENDA
Type Consent
On October 12, 2021, the Village entered into an intergovernmental agreement
with IDOT for the maintenance of traffic signals. Within the agreement, it
stipulates the division of maintenance cost and the agency responsible for each
traffic signal. Currently, the intersections of Rand Road & Mount Prospect Road,
Rand Road & Central Road, and Central Road & Mount Prospect Road are
maintained by the Village. However, IDOT has informed the Village they will take
over maintenance of these traffic signals upon completion of the Rand -Central -
Mount Prospect Intersection Improvements.
In addition, the traffic signals at the above-mentioned intersections will be
interconnected to the existing traffic signals at Rand Road & Walmart driveway
and the new traffic signals at Central Road & Mount Prospect Plaza driveway. This
interconnected system will also be maintained by IDOT.
As a result, the intergovernmental agreement needs to be amended to reflect the
changes in maintenance responsibility.
1
Alternatives
1. Pass a resolution authorizing an amendment to the intergovernmental
agreement with IDOT for the maintenance of traffic signals.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board pass a resolution authorizing an
amendment to the intergovernmental agreement with the Illinois Department of
Transportation (IDOT) for the maintenance of traffic signals. This amendment
reduces the number of traffic signals maintained by the Village and increases the
number of traffic signals maintained by IDOT.
ATTACHMENTS:
IGA Amendment.pdf
Resolution.pdf
2
Illinois Department Intergovernmental
of _,.n rt
Agreement Amendment
Amendment #1
FOR THE AGREEMENT OF MAINTENANCE TRANSFER OF TRAFFIC
CONTROL DEVICES IN VILLAGE OF MOUNT PROSPECT
The undersigned DEPARTMENT and GOVERNMENTAL BODY (the PARTIES) agree that the following AMENDMENT shall amend the
AGREEMENT referenced herein. All terms and conditions set forth in the original AGREEMENT, not amended herein, shall remain in full
force and effect as written. In the event of a conflict, the terms of this AMENDMENT shall prevail. This AMENDMENT is in the best interest
of the State of Illinois and is authorized by law and Part 1 D. of the AGREEMENT.
1. Description Of Agreement
This is the Master Agreement for Local Agency maintenance and apportionment of energy costs for traffic control
devices located on State highway within or near the Local Agency.
2. Effective Date of Amendment
Upon execution until June 30, 2031.
3. Description Of Amendment
The DEPARTMENT intends to update the Exhibit "A" of the Master Agreement due to the maintenance transfer
described within.
4. Attachments and Incorporations Choose the appropriate attachment clause
❑ No Attachments applicable to this Amendment
® The following Attachments are hereby incorporated and made part of this Amendment
Attachment A - Description of Amendment
Attachment B - Revised Exhibit A
IN WITNESS WHEREOF, the parties have caused this AGREEMENT AMENDMENT to be executed on the dates shown below by
representatives authorized to bind the respective parties.
Printed 08/24/22 Page 1 of 3 Bo BS 2806 (Rev. 04/07/22) 3
File Code: 06.068.0048
FOR THE GOVERNMENTAL BODY
Si nature of the Authorized Representative Printed Name & Title of the Authorized Representative Date
Village of Mount Prospect
Le al Address
50 S Emerson Street
City State zi D Attn Email
Mount Prospect IL 60056 Matt Lawrie MLawrie@m ountprospect.org
FOR THE DEPARTMENT
Check One:
® The amendment is under $250.000. Only the Director and/or Secretary's signatures are required and may be delegated.
❑ The amendment is over $250.000. All signatures below are required and cannot be delegated.
Stephen M. Travia, P.E. Date
Office of Highways Project Implementation
By
Printed Name
Printed Title
Omer Osman, P.E., Secretary of Transportation Date
By
Printed Name
Printed Title
Yangsu Kim, Chief Counsel Date Vicki Wilson, Chief Fiscal Officer Date
(Approved as to form)
Printed 08/24/22 Page 2 of 3 Bo BS 2806 (Rev. 04/07/22)
File Code: 06.068.0048
Attachment A
[Describe which Exhibit(s) of the IGA is (are) being amended] of the original AGREEMENT is to include the following:
The State of Illinois, acting by and through its Department of Transportation (hereinafter referred to as the
"State") and the Village of Mount Prospect (hereinafter referred to as the "Village") entered into an
Intergovernmental Agreement with the State for traffic signal maintenance and electrical energy responsibilities
dated 10/12/2021 that included the intersections of US 12 (Rand) at Central Rd, US 12 (Rand) at Mount Prospect
Rd and Central Rd at Mount Prospect Rd.
Due to a Roadway Project Improvement, FAP 0334/Rand Road (US 12) FAU 1300/Central Road FAU 2686/
Mount Prospect Road Section No.:17-00166-00-CH Job No.: C-91-383-20: 3941-R, State Contract No. 60T05,
associated with the traffic signal improvements within the Village of Mount Prospect, an Amendment to the
Village's current Intergovernmental Agreement, Exhibit A, is required in order to reflect and comply with State
Contract No. 60T05.
Traffic signal of US 12 (Rand) at Mount Prospect Rd, the cost share responsibilities will be revised:
From: Maintenance and Energy responsibility = 75% State, 25% Mount Prospect Plaza
TO: Maintenance and Energy responsibility = 75% State, 25% Village of Mount Prospect
Agency performing the maintenance: From Village to State maintained.
Traffic signal of US 12 (Rand) at Central Rd, the Agency performing the maintenance will be revised as:
From Village to State maintained.
Maintenance and Energy responsibility = REMAIN THE SAME
Traffic signal of Central Rd at Mount Prospect Rd, the Agency performing the maintenance will be revised as:
From Village to State maintained.
Maintenance and Energy responsibility = REMAIN THE SAME
Traffic signal of Central Rd at Mount Prospect Plaza Rd will be included onto Exhibit A. The Agency performing
the maintenance will be:
State maintained.
Maintenance and Energy responsibility = 100% Mount Prospect for both maintenance and energy.
Traffic signal system, along US 12 (Rand) from Central Rd to Mt. Prospect Rd, will be remove from Exhibit A.
All terms and conditions stated in this Amendment shall be made a part of the Original Intergovernmental
Agreement executed between the Village of Mount Prospect and the State for the term of which began on July 1,
2021, and that all other terms and conditions not in conflict with this Amendment as enumerated in that Original
Master Intergovernmental Agreement remain applicable.
provision for the Village's jurisdictions at the mentioned intersections share of cost responsibility is indicated in
tachment B, Revised Exhibit A dated 8/24/2022.
Printed 08/24/22 Page 3 of 3 Bo BS 2806 (Rev. 04/07/22) 5
File Code: 06.068.0048
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RESOLUTION NO.
A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT AMENDMENT
BETWEEN THE VILLAGE OF MOUNT PROSPECT AND
THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT)
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have determined it is in
the best interests of the Village to enter into an Intergovernmental Agreement with the Illinois
Department of Transportation (IDOT) for the maintenance of traffic signal systems in the Village of Mount
Prospect; and
WHEREAS, the Village and IDOT entered into such Intergovernmental Agreement on October 12, 2021
and will be in effect through June 30, 2031; and
WHEREAS, traffic signal improvements as part of the Rand -Central -Mount Prospect Intersection Project
(State Contract No. 60T05) require an Amendment to the Intergovernmental Agreement; and
WHEREAS, the traffic signal maintenance provisions described in Exhibit "A" of the Intergovernmental
Agreement have been revised to reflect the intersections of Rand Road & Mount Prospect Road, Rand
Road & Central Road, Central Road & Mount Prospect Road, and Central Road & Mount Prospect Plaza to
be maintained by IDOT; and
WHEREAS, by its terms, the Intergovernmental Agreement will continue to be in effect through June 30,
2031.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS:
SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the
Village President to execute the Intergovernmental Agreement Amendment (authorized by Illinois
Administrative Code 544) between the Illinois Department of Transportation and the Village of Mount
Prospect for the maintenance of traffic signal systems in the Village of Mount Prospect, a copy
substantially in the form set forth in the Intergovernmental Agreement Amendment, which is attached
and made a part of this Resolution.
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval
in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of September 2022.
Paul W. Hoefert, Mayor
ATTEST:
Karen M. Agoranos, Village Clerk
11