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HomeMy WebLinkAbout0571_001Minutes COMMITTEE OF THE WHOLE March 24, 1992 Roll Call The meeting was called to order at 7:33 p.m. by Mayor Gerald L. Farley. Trustees present included Mark Busse, George Clowes, Tim Corcoran, Leo Floros, Paul Hoefert, and Irvana Wilks. Also present were Village Manager John Fulton Dixon, Public Works Director Herb Weeks, Planning Director David Clements, Fire Chief Ed Cavello, Police Chief Ron Pavlock, Inspection Services Director Chuck Bencic, Human Services Administrator Nancy Morgan, Assistant Human Services Administrator Jan Abernethy, Village Attorney Everette Hill, Finance Director David Jepson, Assistant Finance Director Carol Widmer, about 20 Village residents and 3 members of the news media. The minutes of the Committee of the Whole meeting were accepted with the following change: Trustee Paul Hoefert should have been reported as present. III Citizens To Bg Heard Edr+1 d Nastek Ed Nastek, 1009 Ash Drive, a retired Commander of the Mount Prospect Police Department, requested that the Village Board consider funding a portion of Retirees medical insurance premiums. Mr. Nastek stated that the cost of medical insurance has been rising much faster than increases in retirees' pensions and that paying the current premiums are a real hardship for many retirees. Mr. Nastek pointed out that many major corporations fund all or a portion of retirees' medical insurance. Specifically, Mr. Nastek requested that the Village use 1¢ of the tax levy to fund retirees medical insurance premiums. He said that because both the Police and Fire Pension Funds are more than 100% funded, some of the taxes that would normally go to the pension funds could be used for this purpose. Major Farley stated that he is sympathetic to all employees and retirees and that this is a dilemma for our entire society. He said he did not have a solution at this time but that the Village would continue to study this 'issue. Village Manager Dixon stated that this is a tough question and has been discussed by staff on numerous occasions. He pointed out that the Village has a generous medical plan and that there are only so many dollars available. He said that any insurance plan should cover catastrophic losses and that the Village's Medical Plan should be restructured to include higher deductibles and a co -payment feature. Mr. Dixon added that the Village is working on the details of a VEBA type plan to help future retirees but that this will not address current retirees. Trustee Busse said he would like to see something worked out that took into consideration the years of service each retiree had served the Village. He requested that a committee be formed to look for solutions. Trustee Wilks stated that it was a desperate situation especially for disabled retirees. Trustee Hoefert said he thought the issue needed -more review and that he would like to see a comparison of what other municipalities and businesses in the $40 million revenue range do in this area. Trustee Corcoran said this is a national crisis and that the Village should look at changing the benefits, shifting the cost, and possibly adding a rate structure just for retirees. Trustee Clowes stated that he would like to see different levels of benefits and co -payments with some incentives to reduce costs. He added that the Village should look at what the private sector is doing. Mr. Nastek volunteered to serve on the committee established to look into this issue. Trudie Berndt, Three West Euclid, told the Committee that a permit had been issued to install a parking lot for a church that was located on residential property at One West Euclid. She said she was under the impression that when the church occupied that property they would not be able to build a parking lot. She said she was concerned because it would reduce the value of her property. Mayor Farley stated that churches are a permitted use in residential property and can build a parking lot if they meet guidelines established by the Village. Village Manager Dixon added that because no variance was needed, it was not necessary to hold a public hearing. He said the Village does recommend that a church or a school notify neighbors when they undertake an improvement of this nature. Trustee Floros said he would be troubled if he lived next door and that he thought converting a single family dwelling to a church is abrogating the intent of the Zoning Ordinance. Planning Director Clements stated that the church met the lot coverage and set back requirements and that is whey the permit was issued. Trustee Corcoran said he thought this situation was a misuse of R-1 Zoning and shouldn't be allowed. He asked Village staff to try to get both sides together to try to mitigate the problem. Trustee Floros said he would like to see the plans for the proposed parking lot. Mayor Farley said he thought the Board needed more input from staff. Trustee Clowes said he thought the Board should be involved when parking is required. George Van Geem, 808 South School chool Street, told the Board that as a former Village Trustee he had had a hand in developing prior budgets and that he was concerned over negative trends in the proposed 1992-1993 budget. He pointed out that General Fund revenues are expected to increase 3-1/2% next year but that expenditures are expected to increased 5-1/2%. He requested that the Village Board consider a series of meetings to address problem areas with a goal of developing a three-year plan. He added that if the trend continued it would be necessary to either adopt new revenues and/or cut services. However, before those types of action are taken, he would like to see a three-year plan developed. LINIOU, a . Mayor Farley stated that the time the Village Board spends discussing the budget is an important time for the Board and the community because this is the time that the level of services for the coming year are determined. He said that the Board has had three lengthy meetings with Village staff regarding the 1992-1993 budget. The budget as presented met the two objectives established by the Village Board: the total budget increased only 3.4% over last year and the increase in the proposed 1992 tax levy has been kept at the 5% level. He said the proposed budget does not include any new personnel and that it maintains existing levels of service. The budget includes a provision for the completion of the new Fire and Police Building, continued progress in the Flood Control Program, and action to develop the Triangle Redevelopment Area. Additionally, the budget includes provisions for a new computer system, a new telephone system, an addition to the Senior Center for Human Services offices, and the addition of a proposed auditorium to Lincoln Jr. High School. Mayor Farley concluded by saying that the budget process is like fitting the pieces of a puzzle together and that when it is approved it is really just the start of an ongoing process. William Blaine, President of the Mount Prospect Library Board, presented the Library's budget request for 1992-1993. He stated that the Library is requesting a total appropriation of $2,870,423, an increase of 1.7% over the current year. Mr. Blaine stated that the tax levy request is up about 3/10 of 1¢ and that the expected tax rate is estimated to be $.2425 for operating purposes. Mr. Blaine remarked that the demand for services at the Library has increased 11% over the last year and that more adults are using the Library because of the state of the economy, Mr. Blaine publicly commended Pat Kelly, Executive Director of the Library for the past 11 years, for her dedicated service. He stated that Ms. Kelly will be retiring in May 1992. Trustee Clowes said he did not think the Library tax rate should exceed $.23 for operating purposes without a referendum, and he recommended the budget be reduced to the $.23 level. Mr. Blaine responded that the Library would lose a $50,000 state grant if they levied less taxes in 1992 than in 1991. Trustee Wilks said she thought the budget was frugal and that the Library Trustees are accountable to the voters for their actions. Trustee Corcoran said he thought the levy request was reasonable and would not want to reduce Library services. Trustee Floros said he supported the Library budget request. A poll of the Board indicated that six members supported the request and one opposed. Trustee Wilks requested that the position of Assistant Village Manager be eliminated and that it be replaced with the position of Village Attorney. She said the salary should be set at $60,000 with an additional $5,000 included for benefits. This move would be made in conjunction with reducing contractual legal services from $160,000 to $130,000. Mayor Farley said he could not support this proposal. He said the current system works fine and that there would be other costs for a law library and clerical support that would be needed. He added that there should be input from the Village Manager on the position of Assistant Village Manager. Trustee Hoefert said he supported the current system but that he would like to eliminate the Assistant Village Manager position. Trustee Busse said he favored looking into adding a municipal attorney. Trustee Floros said he could not support the proposal without a recommendation from the Mayor and the Village Manager. Trustee Clowes said he thought the proposal made sense and that he supported hiring an attorney for day-to-day matters. Trustee Corcoran said he could not support the proposal at this time and that he would want input from the Village Manager. Trustee Wilks said she would like to revisit this issue at a later date. Trustee Clowes said he would like to add a new line -item for $50,000 called "New Technology Projects." The monies would be used to fund new technology that would improve services and that would pay for itself within four years. Each department would be encouraged to compete for the available funds. Trustee Clowes said the system had been used very effectively by the City of Dayton Ohio. Mayor Farley said he thought the proposal was well-intentioned but that he was not convinced it would achieve the desired results. Trustee Hoefert said he liked the idea. Trustee Corcoran said he supported the idea but that he did not want to put the line -item in the budget. However, he said he would consider any worthwhile project when it was presented. Trustee Wilks said she thought it was an innovative and supported the proposal. Trustee Floros said he thought the process is available now. Trustee Busse said he favored the proposal. The proposal was accepted by a 4 - 3 vote. The Village Board concurred with the following recommendations that had been previously discussed: 1. Not to add $10,000 for a promotional booklet. 2. To increase the amount allocated for Economic Development Services per the Broadacre Agreement from $15,000 to $50,000. 3. To increase Fire Department overtime by $3,000 for public information in multi -family buildings and $2,000 for the Fire Prevention Bureau. 4. Not to change the contribution level of the Tree Replacement Cost -Share Program. 5. Not to increase the Beautification Program above the amount proposed. 6. Not to add cardboard to the Recycling Program. 7. To increase personal services by $3,000 and supplies by $3,000 to continue the Holiday White Light Program. 8. To support the request for a Sewer TV Truck. 9. To add $60,000 for the estimated cost of oversized water mains in the Kensington Business Center. 10. To reduce the $60,000 allocation for the acquisition of the Citizens Utilities Water and Sewer System. 11. To increase the allocation for the District 57 Auditorium Project by $70,000. 12. To add $37,200 to the Vehicle Replacement Fund for the replacement of two Police vehicles. 13. To decrease the total allocation for Flood Projects from $3,900,000 to $3,650,000. Other budget items that were brought up included the following: Trustee Hoefert said he would like to see stepped-up preventive maintenance to get more life out of Village vehicles. Trustee Floros asked why we needed to replace the phone system. Communications Administrator Cheryl Pasalic said the present system is becoming obsolete. Trustees Floros, Wilks and Hoefert said they did not want to see an automated system. Trustee Floros said he would like to see the Cable TV budget reduced from $195,000 to $170,000. The proposal was not supported by the other Committee members. Trustee Clowes said be did not want to continue support to the Mount Prospect Historical Society. Trustee Busse said he would also like to revisit this issue in the future. Finance Director Jepson recommended that revenue projections be revised based upon more current information. Sales tax receipts were reduced from $6,100,000 to $6,000,000 and the State Income Tax, Surcharge, Motor Fuel Tax, State Sales Tax, State Use Tax and Personal Property Tax would be adjusted based upon recent Illinois Municipal League projections. The net effect of all revenue changes was a reduction of $173,000. Mr. Jepson stated that the overall effect of all changes discussed by the Board for Village accounts was a reduction in revenues of $173,000 and a reduction in expenditures of $46,800. Mayor Farley thanked the Trustees and staff for a diligent and thorough analysis. Trustee Busse also commended the Finance Commission for their efforts in reviewing the budget. V Other Business Trustee Hoefert complimented the Public Works Department for the good job of snow removal March 21 and 22. Trustee Floros said he would like to see the Sign Review Board expanded from 5 to 7 members. Mayor Farley said he agreed and would bring information back to the Board. VI Adjournment The meeting adjourned at 11:25 p.m. Respectfully Submitted, David C. Jepson, Finance Director DCJ/sm Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: APRIL 6, 1992 SUBJECT: AGREEMENT FOR PARKING IN A VILLAGE PARKING LOT BETWEEN MAPLE STREET TOWNHOMES ASSOCIATION AND THE VILLAGE OF MOUNT PROSPECT Attached is the third or fourth draft Agreement. We have had discussions with Mr. Ramesh Gandhi, of 342 South Maple Street. He has not been satisfied with the original agreements that we have had. He has tried to extend the time during the day as well as the time for the number of months in which they want parking. I have received phone calls from other members of the Association that indicate he is not speaking on their behalf but it has become very convoluted. In a conversation with Mr. Gandhi, he has indicated to me that he is dissatisfied with the last Agreement. Staff feels very strongly that it is a reasonable Agreement to be used for any and all instances in the future for people who may wish to park in the parking lot. It is fair, easily understood and also is one that would not cause problems in the future. Mr. Gandhi has indicated he will be present on April 14 and is upset that this has not been done sooner. When Mr. Gandhi was reminded that he has rejected every other Agreement up to this point in time, it did not seem to concern him. We would suggest that the attached Agreement makes sense and should be approved as is. I would strongly urge the Board to make sure that it is very clear with Mr. Gandhi that the Agreement is with the Homeowners Association and the signature should be after a vote of the Homeowners Association. JOHN FULTON DIXON JFD/rcc attachment Mr. Ramesh Gandhi 342 South Maple Street Mount Prospect, Illinois 60056 Dear Mr. Gandhi: Enclosed is a revised agreement allowing overnight use of the Maple Street commuter parking lot. The months of use have been extended to November 30. Daily hours and the fee remain the same. This agreement will be considered by the Village Board at the Committee -of -the - Whole meeting on Tuesday, April 14, at 7:30 p.m. As a reminder, if you wish to have the agreement executed, we will require a letter from the President of the Association, and a copy of the minutes from the Association meeting approving the agreement. DMC:hg Enclosure cc: John Fulton Dixon Sincerely, b*4 M, C� David M. Clements, AICP Director of Planning and Zoning MAYO GERALD LFa ARLEY TRUSTEES ARK W BUSSE GEORGE A CLOWES TIMOTHY J CORCORAN LEO FLORCS PAUL WM HOEPERT IRVANA K WILKS Village of Mount Prospect VILLAGE MANAGER JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A FIELDS Phone: 70B / 392-6000 Fax: 708 / 392-6022 March 31, 1992 Mr. Ramesh Gandhi 342 South Maple Street Mount Prospect, Illinois 60056 Dear Mr. Gandhi: Enclosed is a revised agreement allowing overnight use of the Maple Street commuter parking lot. The months of use have been extended to November 30. Daily hours and the fee remain the same. This agreement will be considered by the Village Board at the Committee -of -the - Whole meeting on Tuesday, April 14, at 7:30 p.m. As a reminder, if you wish to have the agreement executed, we will require a letter from the President of the Association, and a copy of the minutes from the Association meeting approving the agreement. DMC:hg Enclosure cc: John Fulton Dixon Sincerely, b*4 M, C� David M. Clements, AICP Director of Planning and Zoning AGREEMENT BETWEEN THE MAPLE STREET TOWNHOME HOMEOWNERS ASSOCIATION AND THE VILLAGE OF MOUNT PROSPECT, ILLINOIS WHEREAS, the Maple Street Towahome Homeowners Association (hereinafter "Association") desire to use the Village of Mount Prospect commuter parking lot located at as a night parldng area for its residents; and WHEREAS, the Village of Mount Prospect is willing to permit them to do so according to the terms of this Agreement; IT IS THEREFORE AGREED AS FOLLOWS: 1. The Association shall be permitted to use a maximum of twenty-eight (28) of the commuter spaces as designated by the Village of Mount Prospect. This number represents one parking space per unit for the Maple Street townhomes. Users of the parking spaces shall park in the appropriately designated area. 2. Parking in the commuter lot shall be permitted only from April 1st through November 30th, during the term of this Agreement. 3. Automobiles may not be parked in the commuter lot prior to 7:00 p.m. and must be removed by 7:00 a.m. each morning. Failure to adhere to these hours will result in the issuance of a citation and towing of the vehicle by the Village's authorized towing contractor. 4.• Members of the Association shall pay to the Village of Mount Prospect $ 1.00 per day, Monday through Friday as a fee for the use of these parking spaces. Payment shall be by space number at the existing cash box. Failure to pay the daily fee will result in the issuance of a citation and towing of the vehicle by the Village's authorized towing contractor. 5. The Homeowners shall be responsible for the issuance of a sticker or placard indicating that a vehicle is permitted to park in the designated parking area. Failure to display the sticker or placard will result in the issuance of a citation and towing of the vehicle by the Village's authorized towing contractor. 6. It is understood that it is the obligation of the Association to advise its members of the requirements of this Agreement. Any continued violation of this Agreement by any member of the Association shall be sufficient reason to revoke this Agreement with the Association. 7. This Agreement -shall be in effect through November 30, 1992 and shall be extended for a period of twelve (12) months thereafter for each succeeding year provided neither party gives written notice of its intent to terminate the Agreement at least thirty (30) days prior to November 30th of each year. 8. The minutes from the Association meeting authorizing execution of this Agreement shall be attached hereto. DATED this day of , 1992. VILLAGE OF MOUNT PROSPECT BY:, MAPLE STREET TOWNHOME HOMEOWNERS ASSN. BY: Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: APRIL 10, 1992 SUBJECT: MODIFICATIONS DUE TO GOVERNOR'S BUDGET MESSAGE Governor Edgar's budget message this week had far reaching implications for municipal government budgets. While Governor Edgar should be applauded for trying to balance the State's budget, one of the major areas in which he is attempting to do that is by taking away funds that have been promised to municipalities in the area of the State Income Tax Surcharge. The impact to the Village of Mount Prospect is approximately $775,000 in lost income to the Village in next year's budget should his proposal go through as proposed. This is assuming that at the end of the Legislative Session the first of July, the Income Tax Surcharge will be eliminated. The original Income Tax Surcharge was to be in effect through June of 1993. This, in effect, will be taking the Income Tax Surcharge off one year early and ten months of the fiscal year would be affected this coming fiscal year. Dave Jepson has put together a list of the Capital Improvement items in the budget that we need to review for contingency purposes should the proposal go through as stated. We feel there probably will be some compromises and while there is probably a high probability there would be a reduction in the Income Tax Surcharge, it probably will not be eliminated completely. We would suspect that it probably will be in the 50% reduction range. However, assuming there is $775,000 in reduction that would be necessary to balance the budget because of the loss of the State Income Tax Surcharge, I would recommend the following areas of reductions: In the Police and Fire Building - $425,000 to be taken out of funds that are available for construction of the building. This would still leave a contingency of approximately $420,000. You will recall that we are still putting together a proposal for some upgrades to the building. We will be discussing that at the Committee of the Whole meeting the end of this month. $250,000 was reduced from the Building Fund earlier this year. I would also suggest at this time that the $100,000 net cost to us for Kenneth Drive be removed. Should the owners of the property on Kenneth Drive be able to come forward and put a proposal together, we would have to consider it at that time. I recommend that in the Capital Improvement General Fund, $50,000 be eliminated from Streets leaving $50,000; $25,000 be reduced from the $100,000 from Linneman Road leaving $75,000. I also suggest that the New Technology Fund of $50,000 be eliminated; $75,000 for the new phone system for this coming year be eliminated; and $50,000 be reduced from the computer system for this year so that $50,000 remains with the understanding that we would buy it over a two-year period of time. This eliminates $775,000 from the budget and it is my recommended contingency plan should the dollars be eliminated from the budget. None of these items would be spent prior to July and would be available for reductions without seriously affecting the budget. . It becomes apparent upon reviewing the attached schedules that Capital Improvements in the future will be affected unless there is some kind of modification to Capital Improvements' construction projects in the Village. However, to eliminate Capital Improvements for the sake of balancing a budget only pushes off the problems to a future year and usually makes it more costly. An alternative that must be looked at during this year is the possibility of additional Revenue sources. We have been projecting for the last couple of years that there would be an increase in the vehicle sticker fee in the 1994 Budget. We may want to consider moving that forward. A $10.00 increase would bring in $350,000 which could be utilized for many of the Road Programs. At some point in time, we also have to consider whether or not the Garbage Fund, or portion of the Garbage Fund, should be taken off the Tax rate. We are one of the few communities that has it left as an expense in the General Fund and paid for solely by Taxes. As the increases in garbage collection accelerate faster than almost any other expense except for insurance, we have to be aware that alternatives need to be looked at in this area. It is not necessary for a decision concerning additional Revenue sources at this time, but they need to be reviewed for consideration in the near future. It is not necessary for the Board to take action on the reduction of these items, however, it would be important to note that there is a concurrence that should the budget be reduced because of impacts made by the State, we would be able to weather the reductions. Our Fiscal year ends April 30 and usually by the end of June we would have an end of year balance so we would have a clear understanding of our financial standing at that time. That would also coincide very closely with any decisions that will be made by the State Legislators. We should then review the impact of what, if any, reductions would be from the State Surcharge as well as the end of year balance. JOHN FULTON DIJON JFD/rcc attachments VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: John Fulton Dixon, Village Manager FROM: David C. Jepson, Finance Director. DATE: April 10, 1992 SUBJECT: Possible Elimination of the Village's Portion of State Income Tax Surcharge Revenues In Governor Edgar's "State of the State" message on April 7, 1992, he presented his proposed budget for the State's 1993 fiscal year (July 1, 1992 - June 30, 1993). The budget reflects the State's dire financial condition and included cutbacks in numerous areas. One of the most distressing recommendations in the Governor's budget is the elimination of the municipalities' share of the State Income Tax Surcharge. This change would mean a loss of an estimated $1,025,000 in revenue for the Village of Mount Prospect in the next two budget years. If this revenue source is eliminated, it will have a serious impact on the Village's financing plans over the next several years. The Village had previously allocated $2,162,757 of Surcharge revenues to the new Police and Fire Building and $250,000 for the purchase of the Aldi's Property. We had expected to use the funds to be received in 1992-1993 and 1993-1994 for other capital projects. If the funds are eliminated as of July 1, 1992 it will mean a reduction of estimated revenues of $775,000 in the Village's 1992-1993 budget and an estimated $250,000 in the 1993-1994 budget. The immediate impact can be covered by transferring excess funds of up to $425,000 from the Police and Fire Building Construction Fund and reducing expenditures in the 1992-1993 budget by another $350,000. To show how this possible change would affect the Village, I have prepared four schedules which are attached. A brief description of these schedules follows: Schedule I Capital Improvement Fund 1992-1993 Budget Expenditures. The schedule lists all of the proposed expenditures in the 1992-1993 budget, Schedule 2 Capital Improvement Fund 92/93 Budget Amounts and 93/94 - 96/97 Estimated Amounts Assuming the State Income Tax Surcharge Ends J� 3,.f 1993. John Fulton Dixon Page 2 Possible Elimination of the Village's Portion of State Income Tax Surcharge Revenues Schedule 3 Capital Improvement Fund 92/93 Budget Amounts and 93/94 - 96/97 Estimated Amounts Assuming the State Income Tax Surcharge Ends June 30, 1992. Schedule 4 Police and Fire Building Status of Financing This schedule shows a revised total cost of $6,248,700 including $416,800 in un -allocated contingencies and excess revenues over expenditures of an estimated $438,800. Schedule 2 shows that if we continue to receive the Surcharge monies through June 30, 1993 we should have adequate funding in the Capital Improvement Fund through 1996-1997. However, if the Surcharge ends June 30, 1992, Schedule 3 shows that we will be facing a, sizeable deficiency in this fund for the 1996-1997 fiscal year. I should mention that eliminating the payment of Surcharge revenues to municipalities is only Governor Edgar's recommendation at this time, but due to the State's financial condition, I believe there is a good possibility that it will be adopted. I think we should prepare for this possibility, however, we probably will not know what actually will take place until the end of June 1992 when the current legislative session is scheduled to end. At that time we should thoroughly review the status of the Capital Improvement Fund and also the other operating funds as well. DCJ/sm Enclosures Schedule 1 VILLAGE OF MOUNT PROSPECT CAPITAL IMPROVEMENT FUND 1992/1993 BUDGET EXPENDITURES Repairs and untAumber Description EaUiDment Improvements T Police 51-041-06-6610 Pistol Range Maintenance $ 2,500 $ 2,500 51-041-06-6670 Vehicle Lease Payment 135,000 - 135,000 51-041-06-8004 Radios 2,000 2,000 51-041-06-8005 Ispern Radios 2,000 2,000 51-041-06-8015 Engine Analyzer Update 5,400 5,400 51-041-06-8106 Mobile Terminal KDT 480 4,500 4,500 Fire 51.071-05-8044 Replace Snowplows 14,000 51-042-01-8009 Furniture and Equipment 6,000 6,000 51-042-01-8012 Video Training Equipment 1,500 1,500 51-042-01-8016 Phys Conditioning Equipment 1,000 1,000 51-042-02-8015 Turn Out Clothing 9,500 9,500 51-042-02-8017 Fire Hose & Appliances 10,000 10,000 51-042-02-8018 Special Rescue Equipment 6,000 6,000 51-042-05-8005 Radio Equipment 11,250 11,250 51-042-06-6670 Vehicle Lease Payment 145,000 145,000 51-042-06-8001 Tools 2,610 2,610 51-042-06-8014 Water Recovery Equipment 3,000 3,000 Public Works 51-071-02-8110 P W Building Shelving 2,000 6,000 2,000 51-071-02-8314 Overhead Door Repair - 2,000 2,000 51-071-04-8515 Street Recnst & Resurfacing 100,000 100,000 51-071-04-8516 Kenneth Drive Improvement 100,000 100,000 51-071-04-8517 Lineman Road Improvement 75,000 100,000 100,000 51.071-05-8044 Replace Snowplows 14,000 25,000 14,000 51-071-05-8047 Replace Salt Spreaders 18,000 3,700 18,000 51-071-12-6670 Vehicle Lease Payment 200,000 120,000 200,000 51-071-12-8007 Replace Radio Equipment 2,000 - 2,000 51-071-13-8001 Replace Radios 1,500 18,000 1,500 ital Improvement Pro 51-077-81-6626 Prospect Heights Park Dist 6,000 6,000 51-077-81-6695 Triangle Property Maint 10,000 10,000 51-077-81-8001 Historical Society Building 30,000 30,000 51-077-81-8007 District 57 Auditorium 370,000 370,000 51-077-91-8023 Telephone System 1/2 75,000 - 75,000 51-077-91-8030 Other Public Buildings Impr - 25,000 25,000 51-077-91-8032 Rarnp& Step - Station 12 3,700 3,700 51-077-91-8034 Senior Center Addition 120,000 120,000 51-077-91-8035 Air Removal System - 12 15,000 - 15,000 51-077-91-8038 Parking Lot - Station 13 - 18,000 18,000 51-077-91-8040 Computer System loopoo 100,000 51-077-91-9817 Trans -Cap Impry B & I 92A 64,500 64,500 51-077-91-8090 New Technology Projects 50,000 50,000 22 21 95;t 70C)JLZ3 ,960 Schedule 2 VILLAGE OF MOUNT PROSPECT Capital Improvement Fund 92/93 Budget Amounts and 93/94 - 96/97 Estimated Amounts Assumes State Income Tax Surcharge Ends June 30, 1993 Budget Estimated Estimated Estimated Estimated 199211993 1993/1994 1994/1995 1995/1996 199611997 Fund Balance May 1 $1,712,625 $1,508,500 $1,438,500 $1,658,000 $ 751,500 Revenues Taxes $ 293,300 $ 160,000 $ 70,000 $ - $ 238,500 Rental Fees 120,000 90,000 - - - State Income Tax Surcharge 990,000 250,000 - - - Interest Income 75,000 60,000 50,000 20,000 10,000 Transfer from Other Funds - 400,000 - - - Sale of Property - - 1,000,000 - - Other Income 91,500 60,000 60,000 60.000 60,000 Total Revenues $1,569,800 $1,020,000 $1,180,000 $ 80,000 $ 308,500 Expenditures Police Operations $ 151,400 $ 159,000 $ 167,000 $ 175,000 $ 184,000 Fire Operations 195,860 206,000 216,000 227,000 238,000 Public Works Operations 239,500 251,500 264,000 277,000 291,000 Street Projects (Net) 300,000 100,000 - - - Other Capital Impry Projects 822,700 50,000 - - - Debt Service Payments 64.500 323,500 313,500 307,500 296 000 Total Expenditures $1,773,960 $1,090,000 $ 960,500 $ 986,500 $1,009,000 Fund Balance April 30 508 465 51,438 500 51,658,0005 751=500 5 51.000 Schedule 3 VILLAGE OF MOUNT PROSPECT Capital Improvement Fund 92/93 Budget Amounts and 93/94 - 96/97 Estimated Amounts Assumes State Income Tax Surcharge Ends June 30, 1992 Fund Balance May 1 Revenues Taxes Rental Fees State Income Tax Surcharge Interest Income Transfer from Other Funds Sale of Property Other Income Total Revenues Expenditures Police Operations Fire Operations Public Works Operations Street Projects (Net) Other Capital Impry Projects Debt Service Payments Total Expenditures Contingency Budget Estimated Estimated Estimated Estimated 1992/1993 1993/1994 199411995 1995/1996 1996/1997 $1,712,625 $1,483,500 $ 728,500 $ 948,000 $ 41,500 $ 293,300 $ 160,000 $ 70,000 $ - $ 238,500 120,000 90,000 - - - 215,000 - - - - 50,000 50,000 50,000 20,000 1,500 425,000 - - - - - - 1,000,000 - - 91.500 60,000 60.000 60,000 60.000 $1,194,800 $ 360,000 $1,180,000 $ 80,000 $ 300,000 $ 151,400 $ 159,000 $ 167,000 $ 175,000 $ 184,000 195,860 206,000 216,000 227,000 238,000 239,500 251,500 264,000 277,000 291,000 125,000 - - - _ 647,700 175,000 - - 64,500 323,500 313,500 307.500 296,000 $1,423,960 $1,115,000 $ 960,500 $ 986,500 $1,009,000 Fund Balance April 30 $1,483,465 S 728,500 S 948,000 S 41.500 S<667,500> Schedde 4 VILLAGE OF MOUNT PROSPECT Police and Fire Building Status of Financing March 31, 1992 Source of Funds State Income Tax Surcharge: 7/1/89 -4/30/90 $1,037,249 5/1/90 -4/30/91 . 1375.5t Total $2,412,757 Less: Transfer to Capital Impry Fund < 250,000 > Total Surcharge Funds $2,162,757 Sale of Bonds 3,999,715 Investment Income 5/1/91 -3/31/92 $ 346,400 4/1/91 - 6/30/93 (Estimated) 178,628 Total 52 628 Total Funds Available Prgiect Costs Excess of Funds Available Over Project Costs Payments Balance of Total To Date Contracts Contingencies Costs Construction Costs: Maggio Contract $ 423,340 $4,249,660 $ $4,673,000 Maggio Extras 28,375 28,375 Totals $ 423,340 $4,278,035 $4,701,375 Engineering: Donohue $ 352,566 $ 117,434 $ $ 470,000 Others 11,082 2,468 13-55 Totals $ 363,648 $ 119,902 $ 483,550 Demolition $ 132,150 $ - $ 132,150 Temporary Facilities $ 142,584 $ 48,916 $ $ 191,500 Equipment & Furnishings $ - $ 295,000 $ $ 295,000 Other Costs $ 28,325 $ - $ $ 28,325 Contingencies $ $416.8fJ 416,800 Total Project Costs 1�90�fk1? 4 741853 41 a 6,248,7Q Excess of Funds Available Over Project Costs RESOLUTION NO. WHEREAS, it is desirable to have a Resolution setting forth a policy regarding the naming of public places and the commemoration of elected officials, employees, residents, Township, County, State or National worthy individuals and others on plaques, streets, rooms, buildings, ponds, Village -owned parks, water towers, etc., and; WHEREAS, since it is unusual for any single individual to have been responsible for a specific facility, the name of any public building should reflect its functional use to eliminate confusion by the public of the primary function of the building. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: Plaques that commemorate opening of public buildings shall contain the names of the elected officials who made the decision to construct the building and the date the building was opened. The names of appropriate appointed officials may be included at the discretion of the Village Board. SECTION DKQ: At the discretion of the Village Board, one or more commemorative or dedication plaques may be placed in public buildings to recognize the contribution to Mount Prospect of Village residents, employees or officials. SECTIQN THREE: At the discretion of the Village Board, rooms, streets, lakes,ponds or other public facilities in the Village may be named after Village residents, employees or officials to recognize their contribution to Mount Prospect at the Village, Township, County, State or National level. SECTION EQQR; The Village Board may, at its discretion, recognize heroic acts or meritorious service of Village residents, employees or officials in a manner they feel is appropriate. This may be extended to individuals of Township, County, State or National prominence if deemed appropriate. SECTION FIVE, That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this _ day of 1992. Gerald L. Farley Mayor ATTEST: Carol A. Fields Village Clerk MINUTES OF THE MEETING OF THE MOUNT PROSPECT SIGN REVIEW BOARD March 16, 1992 CALL TO ORDER: The meeting of the Sign Review Board (SRB) was called to order by Chairperson Adelaide Thulin at 7:31 p.m. Monday, March 16, 1992 at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. APPROVAL OF MINUTES: The minutes of March 2, 1992 were approved as presented on a motion by Thomas Borrelli, seconded by Richard Rogers. The motion to approve as submitted passed unanimously. ROLL CALL: Members of the SRB present: Thomas Borrelli, Richard Rogers, Warren Kostak, Hal Predovich and Chairperson Adelaide 'nulin. Also present were Mr., Robert Conter, representing Countryside Court Management; Rick Russo, owner of El Sombrero Restaurant; Jerry DelJudus, owner of J.D. Hair Salon, and Jim Beckett, Rainbow Signs. Village staff present was Kenneth Fritz, Economic Development Director. �. a I ;AMILTTUR =1M This was a continuation of the case to consider a sign criteria to be proposed for consideration by Rainbow Signs on behalf of their client, owner's of Countryside Court Shopping Center. Additionally, the Sign Review Board was to consider the proposals presented by the shopping center management for a freestanding identification sign reading Countryside Court and a request by El Sombrero for a scaled-down version of their existing sign at the same location. At the initial meeting on the 24th of February, the Sign Review Board asked Countryside Court to consider drafting a sign criteria to cover all signage on the center including freestanding signs, wall signs and the rear wall signs adjacent to Golf Plaza II. There was mention made of the need for a stipulation regarding the removal of the El Sombrero freestanding sign in the event of their leaving the Countryside Court Center. A sip criteria was developed by Rainbow Sign Company incorporating these elements. A detailed drawing suggesting the size of rear wall signage was also proposed as part of the sign criteria. kill Mr. DelJudus indicated that the rear wall signage was important to the merchants in the center. He recognized that the signage that had been placed on the rear wall was not in compliance with the Village Code and had subsequently been removed following notification by Mr. Fritz. He stated however, that the signage was critical in his view for bringing people into their center and that the signage on the rear wall should be able to be viewed from Golf Road to the south. It was his opinion that any sign less than 30 square feet would not be adequate for their purposes. It was pointed out that the Sign Ordinance only permitted 10 square feet at the rear of the building for identification purposes for deliveries, etc. The Sign Review Board Minutes Page 2 proposal by Rainbow Signs was to suggest a sign 2 1/2 feet high by 5 feet wide or 12 1/2 square feet. The Sign Review Board emphasized that the rear wall signage standards in the ordinance were designed to provide identification for service deliveries at the rear. It was pointed out that the freestanding building at Mount Prospect Plaza facing Central Road was a subject of a Sign Review Board hearing regarding rear wall signage. The signage agreed upon for this particular location was individual channel letters mounted on a raceway who average square footage was 12 1/2 square feet. After much discussion between Mr. DelJudus and the Board and management, it was decided that the rear wall signage should not exceed 121/2 square feet, but must be done on a uniform basis, with the same background color allowing for different graphic styles of lettering to be utilized. WWI The proposed replacement main identification sign of 65 square feet and 15 feet in height would not contain any tenant panels but merely indicate the name "Countryside Court". This is a reduction from the existing sign which presently measures 40 feet high and 320 square feet in area. FGHOW1 Mr. Russo, owner of El Sombrero proposed to replace the existing freestanding sign which presently measures 20 feet in height and 70 square feet in area with a sign measuring 6 feet in height and 24 square feet in area. The design of this sign would be a mirror image of the larger identification sign for the Center. Management for the Center and Mr. Russo are willing to stipulate that the freestanding sign would be removed in the event that El Sombrero were to leave the Center. Mr. Russo is presently re -negotiating a lease for a ten year period with the Center. In addition, Mr. Russo proposes to remove the wall sign located on the north wall and install new wall signage on the east wall on the front of, the building. This signage complies with the standards of the Sign Ordinance. Motion A motion was made by Richard Rogers, seconded by Warren Kostak, that the sign criteria as proposed by Countryside Court Management be approved and that the configuration of the rear wall signage be flexible in proportion with the stipulation that the square footage not exceed 12 1/2 square feet maximum. Additionally, the second freestanding sign for El Sombrero be approved conditioned upon the stipulation that the sign be removed in the event that El Sombrero leaves the Center. The vote on the motion was 4 ayes, I nay. Mr. Borrelli voting nay. Mr. Borrelli wished to go on record as being opposed to the Planned Unit Development. He felt it was being used as a mechanism to circumvent the intent of the Sign Ordinance. Sign Review Board Minutes Page 3 .1422, Iohno Graham. 006WestNorthwest Hit!hw This is a request by John Graham to install new signage at the comer of Fairview and Northwest Highway for the proposed new configuration for Citgo Service Station. A proposal had earlier been approved by the Zoning Board of Appeals and Village Board to permit Mr. Graham to totally rebuild the self -serve Citgo Station with new pump island, canopy and convenient store. The plan approved modified the parking area and places the convenient store toward the back of the property adjacent to Henry Street. The two existing driveways on Northwest Highway remain essentially the same, although the island containing the freestanding sign has been reduced to accommodate a wider drive width for the improved access to the pump islands. This results in an even smaller area for the freestanding sign at the corner. The proposed sign has a main panel that is Tx T with gas price panels mounted below measuring 5' x 5'. There is existing established landscaping at the base of the present sign. In order for the signage to be read above the landscaping, the bottom of the gas price panel would need to be approximately 3feet above the curb elevation. This requires a sign height of 15 feet for this clearance from grade and landscaping. The petitioner is seeking a variation in front yard setbacks since the distance from the front property line to the back of the curb delineating the landscaping bed at the comer of Fairview is very shallow. Therefore, it is necessary to seek a variance in setback of 1.25 feet to provide 3.75 feet from the front property line to the nearest edge of the sign. The sight distance triangle at this particular corner is not a problem since the sign sets back approximately 21 feet from Fairview Avenue. All other signage proposed for the Citgo Service Station on canopies, the convenient store and pump islands are in conformance with the Sign Ordinance. Motion A motion was made by Mr. Borrelli, seconded by Mr. Kostak, to approve the variations of 3 feet in height and 1.25 feet in setback from Northwest Highway in order to install a new identification sign 15 feet high and 74 square feet in area. The vote on the motion was 5 ayes and 0 nays. ADJOURNMENT The meeting adjourned at 9:48 p.m. submitted, Economic 13 A 0 3 N D MOUNT PROSPECT PLAN COMMISSION Regular Meeting April IS, 1992 Trustees' Room, 2nd Floor, Village Hall 100 South Emerson Street 8:00 P. M. I. CALL TO ORDER Ii. ROLL CALL III. APPROVAL OF MINUTES OF MARCH 18, 1992 MEETING IV. SUBDIVISIONS V. COMMITTEE REPORTS A. Community Development Committee Mr. Boege B. Comprehensive Plan Committee Mr. McGovern C. Development Code Committee Mr. Kloster D. Text Amendment Committee Mr. Velasco V1. OLD BUSINESS VII. NEW BUSINESS A. Malapanes Subdivision, 1230 South Prairie Street, Create two lots out of one lot. ALSO Development Cade modifications for street pavement, curb and gutter, sidewalk and street lights. VIII. QUESTIONS AND COMMENTS IX. ADJOURNMENT C- - MAYOR GERALD L FARLEY TRUSTEES MARK W. BUSSE GEORGE A CLOWES 71MOTHYJ CORCORAN L -EO FLOP OS PAUL WM HOEFERT JRV�NA K WILKS Village of Mount Prospect VILLAGE MANAGER JOHN RJLTON OIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CARCk A FIRD Phone: 70B / 392-6000 Fax: 708 / 392-6022 A 0 3 N D MOUNT PROSPECT PLAN COMMISSION Regular Meeting April IS, 1992 Trustees' Room, 2nd Floor, Village Hall 100 South Emerson Street 8:00 P. M. I. CALL TO ORDER Ii. ROLL CALL III. APPROVAL OF MINUTES OF MARCH 18, 1992 MEETING IV. SUBDIVISIONS V. COMMITTEE REPORTS A. Community Development Committee Mr. Boege B. Comprehensive Plan Committee Mr. McGovern C. Development Code Committee Mr. Kloster D. Text Amendment Committee Mr. Velasco V1. OLD BUSINESS VII. NEW BUSINESS A. Malapanes Subdivision, 1230 South Prairie Street, Create two lots out of one lot. ALSO Development Cade modifications for street pavement, curb and gutter, sidewalk and street lights. VIII. QUESTIONS AND COMMENTS IX. ADJOURNMENT AGENDA BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Special Meeting Wednesday, April 15, 1992 Village Hall 7:30 P.M. I. CALL TO ORDER Ii. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Update - Broadacre Development - Fidel Lopez B. Timetable of Work Tasks V. NEW BUSINESS A. Review Draft of Market Analysis Vi. ADJOURNMENT MAYOR GERALC i- PARLEY TRUSTEES MAIRK W BUSSE GEORGE A GLOWES TIMOTHY J COnCORAN UEO FLOROS PAUL WIM HCEFEAr IAVANA K WILKS Village of Mount Prospect VILLAGE MANAGER JOHN FULL ON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 6OOE56 -AROL A FIELDS Rhone: 70e / 352-6000 Fax: 708 / 392-8022 AGENDA BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Special Meeting Wednesday, April 15, 1992 Village Hall 7:30 P.M. I. CALL TO ORDER Ii. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Update - Broadacre Development - Fidel Lopez B. Timetable of Work Tasks V. NEW BUSINESS A. Review Draft of Market Analysis Vi. ADJOURNMENT *ti Dire Gk or Water Superinten * dent Herbert L Weeks Jerry W Mcl'msr lDirec or Street Superintendent Glen R, Andler Melvyn L eccn Adrininist"'tiv. Aldo Forestry Superintendent Sean Darseii Sanara M Car, Solid W-ist. Coordinatorp Eti.ile—rt Superintendent M Lasa Angell James G,ienthpr Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 Rhone 708/870-5640 FAX 70e/253-9377 AGENDA MOUNT PROSPECT SOLID WASTE COMMISSION April 16, 1992 Conference Room B, Public Works Facility 1700 West Central Road 7:30 PM I. CALL TO ORDER II. APPROVAL OF MINUTES III. CITIZEN FORUM IV. SOLID WASTE SERVICES Volume -based collection program - status report Program status Curbside Multifamily Yard material V. RECYCLING LICENSE - MODEL RESOLUTION VI. ADOPT -A -HIGHWAY VII. WHITE GOODS - STATE BAN ON LANDFILL DISPOSAL VIII. PUBLIC WORKS OPEN HOUSE IX. OTHER BUSINESS X. NEXT MEETING XI. ADJOURNMENT Recycled Paper MOUNT PROSPECT SOLID WASTE COMMISSION MEETING MINUTES MARCH 19, 1992 PRESENT: Bill Donovan, George Luteri, Harold Rentschler, Holly Tabbert-Johnson and Mary Winkler. Mr. Dick Hendricks - Mount Prospect resident Mr. Tony Kies - Daily Herald Lisa Angell - Public Works ABSENT: Dick Bachhuber, Elizabeth Herbert, Carl Maas and Ken Westlake. CALL,TO ORDER: Vice Chairman Luteri called the meeting to order at 7:40 PM. APPROVAL OF MINUTES: The minutes were approved with the follow- ing typographical correction; Page 1, 6th line under Citizen Forum, should read ... how do larger families manage. CITIZEN FORUM: Mr. Dick Hendricks shared the following concerns with the Commis- sion: 1) The Village will implement a one container program for basic refuse service. He cautioned the Commission there would be a residential revolt if the one container policy was adopted. 2) The surcharge residents must now pay for additional refuse collection. 3) The two container limit; he interprets the two container limit as an equivalency standard which allows him to use his three (3)-20 gallon refuse containers for weekly collection without additional cost as his three containers do not exceed the 64 gallon volume of two -(32) gallon refuse containers. (32 gallon refuse containers are the maximum size of refuse contain- er for curbside pickup allowed by the solid waste contract.) A lengthy discussion of the Commission's recommendation to the Village Board of Trustees on the two (2) container modified volume -based program was held. While Mr. Hendricks suggested he has heard many'negative comments about the modified volume -based program several of the Commissioners countered that they had re- ceived very positive feedback from residents while working at the Mount Prospect EXPO. The discussion ended with Vice Chair Luteri agreeing to Mr. Hendrick's request to put, in writing, the Commission's intent when they recommended the volume -based refuse collection program, ie, two containers (any size) or the equivalency of 64 gallons. SOLID WASTE SERVICES: The Solid Waste Coordinator updated the Commission on services to single family and multifamily units. 1) 8,000 pounds of PETE #1 chipped plastic was returned to ARC as unmarketable due to contamination and consequently landfilled. (Containers made of PVC #3 plastic apparently slipped through the sorting process and even though it was a small amount the load was unacceptable to our end market user.) To avoid further contamin4tion and jeopordizing our place in the market only PETE #1 plastic soda containers will be collected. The Solid Waste Coordinator clarified the apparent misunderstand- ing regarding the Village adding corrugated to the recycling program. Village staff have met with ARC to discuss the possi- ble addition of corrugated to the program per the direction of the Village Board. The Board has not approved the addition of corrugated to the recycling program therefore, no date for imple- mentation was determined. It was suggested by one of the Commis- sioners that the misinformation originated because an ARC repre- sentative indicated to him at the EXPO that ARC could begin the program in six weeks. It was reported a number of residents have set out yard materi- al, especially brush before the collection period begins. Yard material collection will begin April I and continue through December 15. The Solid Waste Coordinator explained SWANCC's proposed pilot program for the collection of household hazardous materials. SWANCC is seeking 4 member communities as pilot sites for house- hold hazardous waste storage vaults to be used by the residents of that community. SWANCC will pay for the vault, permitting, etc. and the participating communities will be responsible for the cost of collection/disposal and administration; approximate- ly $50,000 per community/per year. The Solid Waste Commission supported the Village's interest in pursuing application as a pilot community. The Commission feels one of Mount Prospect's fire stations would be an appropriate site as it is manned 24 hours and has trained personnel to han- dle the materials. MODEL RESOLUTION - RECYCLING LICENSE: The Commission members requested this issue be listed for fur- ther discussion at the April Commission meeting. SPEAKERS BUREAU: The Solid Waste Coordinator stated the Park District requested use of the Solid Waste display as part of the Earth Day Celebra- tion April 25 and 26. She will check to see if they would like the Commission to staff the display. The Public Works Open House is scheduled for May 16 from 9:00 Am until 1:00 PM. The Solid Waste Display will be set-up and the Commissioners will be available to answer questions and promote waste reduction programs. It was suggested samples -of contaminated materials be displayed at the Open House. The Coordinator stated she would try to get the material from ARC. As ARC Recycling has recently installed equipment which allows for some automation of sorting recyclables at their site it was suggested a tour be scheduled. One recommendation was to sched- ule the tour the Saturday after Memorial Day as the station would probably be running full force that day. The Solid Waste Coordinator will contact ARC Disposal to discuss potential tour dates. The Solid Waste Coordinator stated she will be attending a one day seminar on White Goods in April. At this time there is question whether the legislation affecting the landfilling of white goods will go into effect as scheduled, July 1992 and July 1994. There apparently will be strong lobbying to push the dates back this spring in Springfield. However, in anticipation of the inevitable SWANCC as well as other governmental organiza- tions are working.to provide alternative disposal methods. There was a brief discussion about the pros and cons of bottle laws. It was suggested that bottle laws can hurt curbside recy- cling programs because the revenue from aluminum is needed to sustain programs. NEXT MEETING: The next regular meeting was set for Thursday, April 16. The --ng no further business the motion to adjourn was moved, seconded and unanimously approved. The meeting adjourned at 10:15 PM. Respectfuily submitted, M. Lisa Angell Solid Waste Coordinator