Loading...
HomeMy WebLinkAbout0563_001Minutes COMMITTEE OF THE WHOLE March 10, 1992 RollCall Mayor Gerald L. Farley called the meeting to order at 7:34 p.m. Trustees present were Mark Busse, George Clowes, Tim Corcoran, Leo Floros, and Irvana Wilks. Also present were Village Manager John Fulton Dixon, Human Services Administrator Nancy Morgan, Assistant Human Services Administrator Jan Abernethy, 6 members of the Human Services staff, Fire Chief Ed Cavello, Deputy Fire Chiefs Del Ulreich and Lonnie Jackson, Fire Captain Steve Dumovich, Finance Director David Jepson, Assistant Finance Director Carol Widmer, 3 members of the news media and 2 residents. Police Chief Ron Pavlock, Deputy Chiefs Tom Daley and Ron Richardson and Police Sergeant Dick Draffone arrived at approximately 9:00 p.m. Il Minutes The minutes of the February 25, 1992 Committee of the Whole meeting were accepted and filed. IIICitizens To, Be Heard No citizens appeared before the Committee. Mayor Farley stated that the budgets of the Human Services Division, the Fire Department and the Police Department would be reviewed at this meeting. He said that these are the departments which deliver services directly to the residents of the Village. He added that each provides a unique service to Village residents but that they work very closely on numerous occasions. Village Manager John Dixon stated that the personnel of Human Services, Fire, and Police have the most direct contact with residents in need of assistance. Services are provided in both proactive and preventative situations, and they all work together to complement the services given. These three departments represent 26% of the total Village Budget. I Human Services Administrator Nancy Morgan presented the proposed Human Services budget of $390,355 which represents an increase of 7% over the 1991-1992 budget of $364,480. Human Services provides a wide range of programs for residents including health screening, annual health fair, short-term counseling, food pantry, and "Network 50" employment. Ms. Morgan stated that during the coming year, Human Services is expecting to receive $23,000 in grant money from Elk Grove and Wheeling Townships for the "Network 50" program and reimburse- ments of approximately $7,000 from various programs as well as donations for specific improvements. Several new programs instituted this past year include quarterly seminars to address issues of timely importance, "Ask the Doctor," a noontime medical lecture on topics of interest and STEP (Systematic Training for Effective Parenting), a nine -week parent effectiveness training course. In the coming year, Human Services anticipates working more closely with disabled residents, addressing the issue of gang intervention in the various areas of town, developing a STEP -teen class, implementing a drop-in blood pressure screening and providing Village Employee preventative health screening. Under the Capital Improvements section of the budget, it is proposed that $120,000 be expended for an addition to the Senior Center. Space for the professional staff is limited and several staff members share offices. Currently, one social worker is housed in a converted closet and the Network 50 program is currently housed at the Public Works Building due to the lack of space. Ms. Morgan explained that several alternative plans were studied including remodeling the second floor of the building. It was determined that remodeling the second floor was not a viable option because it would require the installation of an elevator at an estimated cost of $150,000 and remodeling bathrooms to accommodate the handicapped. Also, the space would only allow for three offices, one less than the expansion option. The addition will add four offices on the first floor in the area currently used as a park area. In response to questions by Mayor Farley, Ms. Morgan stated that the content of the quarterly seminars came from residents and clients of the social workers and that they were different than the programs presented by the Library. She also stated that the addition should Provide adequate space for the foreseeable future. Trustee Busse said he supported the addition and that he thought the services were provided in a very cost effective manner. Trustee Floros asked Ms. Morgan to comment on the need for senior housing. She responded that there is a great need for affordable housing. Trustee Clowes said he appreciated the good information presented and that their goals were admirable. He also expressed concern over the significant increase over the past few years and asked Ms. Morgan if she could include some productivity measures in the future. Trustee Corcoran stated that although the Human Services Division is a relatively small part of the overall budget, the staff provides a valuable service. He said the Human Services personnel are a credit to the Village and that he fully supports the addition. Trustee Wilks said that she has received many good comments regarding the work of the Human Services staff. She said that she supported the addition and that she thought the salaries for Human Services personnel were low in relation to the rest of Village personnel. Fire Chief Ed Cavello presented the proposed 1992-93 budget of $5,326,725 which reflects an increase of $379,960 or 7.7% over the 1991-92 budget of $4,946,765. The increase is due mainly to increases in personal services and a 14% increase in medical insurance along with the costs for testing for new hires and a lieutenant test. Chief Cavello then explained the staffing requirements of the Fire Department and how the number of personnel available affects overtime. The department maintains a minimum staffing of 16 firefighters, paramedics and officers on a 24-hour basis to man the three fire stations in the Village. Seven men are assigned to the main station, five to Station 12 and a minimum of 4 to Station 14 which has the least activity. In order to maintain the 16 man staffing at least 20 people are needed due to scheduled days off, vacations, and duty injury or sick days. Chief Cavello stated that a net increase of three firefighters were added in 1989-90 which brings the current staffing level to 21 per day. These three additional firefighters provide for less hire back and provide manpower for a fifth person at Station 14 on certain occasions. Chief Cavello added that the current 16 men minimum shift strength is necessary to maintain the ISO Class II Rating. Under the Capital Improvements section of the budget, $15,000 has been budgeted for an air removal system at Station 12. This system, which will be incorporated in the new Fire and Police Building, is designed to remove harmful diesel fumes from the apparatus area and consists of a series of fans that begin exhausting fumes after a vehicle is started and the overhead door is raised. Other capital expenditures include $12,865 for a replacement of a fire vehicle and $41,000 for an ambulance re -chassis. In the Emergency Preparedness section of the Fire Department budget, $14,200 has been budgeted for replacement of one of the Tornado Early Warning Sirens. There are a total of 8 sirens in the Village and all are approximately 25 years old. The company that maintains these sirens is having difficulty securing the necessary repair parts and the Fire Department hopes to continue the replacement program until they have all been replaced. Mayor Farley stated that he thought the time had come when the Fire Department should establish a policy to not hire smokers. Chief Cavello said he had recommended this to the Board of Fire and Police Commissioners but that it had not been adopted. Mayor Farley said that he also thought that the Forest River Fire Protection District property owners should be paying the same tax rate for fire protection as Village residents pay. Mr. Dixon said that the homeowners association had refused to approve a referendum to increase the current rate. Trustee Busse discussed the staffing levels with Chief Cavello and why it is necessary to maintain the 16 firefighter staffing level. He also said he would like to see a higher priority placed on fire safety education in multi -family buildings. Trustee Hoefert asked Chief Cavello for a clarification on how he determined when to replace equipment and if there were any mechanical devices to help control fire hoses. Chief Cavello said they use age and obsolescence as the primary ways to judge equipment and that the expected life of a pumper has been reduced from 20 years to 10 years. He also said no mechanical devices were available. Trustee Corcoran said he also thought there should be a high priority on safety education for multi -family units. He also asked that the lease rate for pumpers be reevaluated due to the lower than expected useful life. Trustee Flor6s asked about the plans for a new fire station at the North end of the Village. He also asked why it was necessary to pay overtime for fire inspectors. Chief Cavello responded that the feasibility of a new station would be examined within the next two years. He also said that it is less disruptive when off -shift personnel make presentations. Trustee Clowes asked why volunteers could not be used more. He also said he thought more discretion should be used in assigning overtime. n Police Chief Ron Pavlock presented the 1992.93 proposed budget of $5,896,550 which represents an increase of 5.9% over the 1991-92 budget of $5,570,210. The increase can primarily be attributable to increases in personal services and benefit costs. Other notable items in the budget include a reduction in the payment to the Northern Illinois Crime Lab from $68,000 in 1991-92 to $35,900 in 1992-93, an addition of $2,500 for maintenance of the Pistol Range, and $4,500 which represents the 3rd of four payments for the accreditation process. Also, under capital expenditures is a request for $4,500 for a Mobile Data Terminal. Chief Pavlock said that the budget for 1992-1993 is a conservative proposal with no requests for additional personnel or major equipment purchases. However, he stated that it does provide the resources needed to maintain professional and complete police services to the community. He added that the entire staff is excited about the construction of a new police facility. He said he expected the new facility to be a source of community pride and a means to promote positive and cooperative police and community relations. Trustee Corcoran complimented Chief Pavlock and his staff for doing a good job and bringing in a reasonable budget. He also asked the Chief to discuss gang activities in the Village. Chief Pavlock stated that an officer had been assigned to the Gang Crimes Task Force for 2-1/2 years and during that time a wealth of information has been gathered. The Cook County Sheriff has now incorporated a county -wide program with 34 police officers assigned to the group. He said this will address the problem and that he thought that his staff was on top of the problem. He said there is a coordinated effort through the Regional Action Planning Program (RAPP) which includes the Village, Park Districts, Schools, the States Attorney, the Sheriff and the Court System. He said the Village still works- with the Metropolitan Enforcement Group (MEG) for incidents which are multi -jurisdictional in nature. Trustee Busse commented that he appreciated the programs the Police Department were bringing to the community. He also said the recent citizen survey by the Police was a good idea and that he thought a customer survey should be incorporated throughout Village government. In response to a question on overtime, Chief Pavlock stated that 37% of all overtime was due to the time officers were in court. He also said that he hoped this time would decrease with the new mail -in ticket that is being used. Trustee Hoefert asked the Chief to explain the School Counselor program. Chief Pavlock responded that it is a cooperative effort with the schools and it provides an officer who can set up programs and who can get to the right people quickly. Trustee Clowes said he would like to have performance measures established so that relationships between programs and results can be established. Trustee Floros said that he had 4 no problem with the Police budget - that it was a good budget and reflected current economic circumstances. V Other Business Village Manager Dixon announced the public hearing for the Stormwater Management Program on Saturday, March 14, 1992 at 8:30 and the Citizens Utilities information meeting at 10:00 a.m. on the same date. Trustee Corcoran informed the Village Board members that the SWANCC Directors would be meeting on Wednesday, March 11, 1992 to determine if there was support to move ahead with the financing plans. He asked the other Board members for direction on how to vote as the Village had not adopted the Project Use Agreement. The consensus of the Board was that Trustee Corcoran should not vote on the question. VI Adjournment The meeting adjourned at 12:00 midnight. Respectfully Submitted David C. Jepson, Finance Director DCJ/srn Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: MARCH 19, 1992 SUBJECT: MOUNT PROSPECT PUBLIC LIBRARY TAX LEVY REQUEST FOR 1992 Attached is a memorandum from Dave Jepson who has done an analysis of the Tax Levy request and also a copy of the information from the Library including a Resolution and dollar breakdowns. I bring to your attention the fact that the proposed amount while in fact is only three tenths of a percent increase over last year, it is still higher in the operation and maintenance fund than the $.23 rate that was set by an Advisory Referendum in 1979. The question becomes whether or not the Board wishes to allow a higher rate and even more importantly, whether or not the Board feels they have an oversight obligation in setting of the Library Tax Levy. Last year, the rate was .2424 and the reason is that the projections we used for Equalized Assesses Valuations was less than the actual amount of the Valuations and, therefore, the .23 rate was less than this amount in a number of years. We allowed what we referred to as a catch up provision. With the catch up provision last year, there was an 8% increase in the Library Levy. While there is only three -tenths of a percent increase for this coming year, it is based on a rate that had already been increased in the prior year. The difference in allowing the Rate requested by the Library of .2425 as opposed to .23 would be a reduction of approximately $100,040 in the operation portion of the Library budget. This would leave the Library in a position to substantially decrease their abilities to provide necessary services. Since there has been a dramatic increase in the use of the Library since the recessionary times have been upon us, this would be a greater impact to Library users. Members of the Library Board and staff will be present to explain the position and the reason for the request that they have placed before us. JOHN FULTON DIXON JFD/rcc attachments VILLAGE OF MOUNT PROSPECT FINANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: John Fulton Dixon, Village Manager FROM: David C. Jepson, Finance Director DATE: March 10, 1992 SUBJECT: Mount Prospect Library 1992 Tax Levy Request Attached is an update of the schedule of Real Estate Tax Levies and Rate Comparisons found on page 15 of the proposed 1992-1993 budget. The updated schedule includes the projected amounts for the Library which were not available when the budget was prepared. When loss and costs are added, the requested levy for the Library totals $2,287,037 and should result in an estimated tax rate of $.2980. The total tax levy request for the library is only $7,122 more than the 1991 levy for an increase of 3/10 of 1%. However, the rate for Operational and Maintenance is expected to be $,2425, which is $.0125 more than the $.230 rate that was approved in the 1979 advisory referendum. Because the Library uses the Village's estimates of EAV, there have been some years when the Library did not levy the maximum rate. Accordingly, an arrangement was worked out in 1988 to allow the library to go above the approved rate in a subsequent year if in a prior year the rate was less than the maximum. The rate was increased in 1988 and 1991, with the 1991 increase more than equalizing the deficiencies since 1985. Following is a summary of the tax rates and the increases or decreases needed to allow the library to levy at the maximum rate since 1985: Actual Excess or Rate < Deficie > 1985 $ .2231 $ <.0069> 1986 .2270 <.0030> 1987 .2273 <,0027> 1988 .2500 .0200 1989 .2227 <.0073> 1990 .2210 <.0090> 1991 (Est) .2424 .0124 Totals L= John Fulton Dixon Page 2 Mount Prospect Library 1992 Tax Levy Request Based upon the estimated EAV for 1991 of $767,760,000, the 1991 rate of $.2424 produces an excess tax rate of 5.0035. Because of 1991 legislation which will freeze EAV for one year for tax rate limitation purposes, I have estimated 1992 EAV at the same level as 1991 ($767,760,000). If this estimate is correct, it will result in an �excess rate of 5.0125, or an excess tax levy of $95,970 for the Library. DCJ/sm Enc VILLAGE OF MOUNT PROSPECT 1992 • 1993 BUDGET REAL ESTATE TAX LEVIES AND RATE COMPARISONS (1) (1) Rates Per $100 Equalized Assessed Valuation 1990 1991 1992 PEdCO Actual Rate Amount _ . _Es,L9mated. Rate _ Amount Rate d Amount Village Levies General Corporate S.4319 53,347,500 S.4578 $3,514,875 S.4811 $3,690,619 Garbage .2257 1,751,000 .2395 1,838,550 .2514 1,930,478 Capital Improvement .0531 412,000 .0537 412,000 .0201 154,500 G.O.Bonds - Village .0772 599,180 .0675 518,017 .1068 819,971 G.O.Bonds - Library .0279 216,552 .0268 205,968 .0232 177,760 DARF - Pension .0876 679,800 .0967 742,630 .1047 803,400 Police Pension .0066 51,500 .0101 77,250 .0117 90,125 Firemen's Pension 0439 29.870 .0050 _ 38,625 Village Totals S.9100 $7,057,532 $ 9560 57,339,160 $1.0040 57,705,478 Library Levies Operation & Maint. S.2210 $1,707,534 $ .2424 $1,861,070 S.2425 $1,861,880 Maint. & Repair .0191 148,475 .0211 161,840 .0202 155,157 IMRF - Pension .0290 224,952 .0296 227,012 .0307 235,000 Audit & Insurance 0039 29.993 .0039 29.993 .(� 35.000 Library Totals $ .2730 $2,110,954 S .2970 $2,279,915 S 2980 $2,287,037 Totals - Village & Library $1.18V $9,168AM $12530 S9.619 -M 9 .Y.2�"-I5 Equalized Assessed Valuation $775,783,364 $767,760,000 $767,760,000 (1) Rates Per $100 Equalized Assessed Valuation 10 South Emerson Street Mount Prospect, Illinois 60056 - Telephone: (708) 253-5675 March 6, 1992 Mr. John Fulton Dixon Village Manager Village of Mount Prospect 100 South Emerson Street Mount Prospect, IL 60056 Dear Mr. Dixon: Enclosed is a copy of the 1992-1993 Appropriation Budget and Tax Levy Request for the Mount Prospect Public Library which was passed by the Board of Library Trustees at their regular meeting of February 20, 1992. Please note that the levy request represents a 3/10 of 1% increase over last year's levy. A copy of Resolution No. 1992-1 has been forwarded to David Jepson. Sincerely, l Patricia A. Kelly y Executive Director PAK: md Enclosure C: David Jepson Village of Mount Prospect RESOLUTION NO. 1992.1 A RESOLUTION APPROVING AND CERTIFYING THE 1992-1993 FISCAL BUDGET AND 1992 TAX LEVY DETERMINATION WHEREAS, heretofore the Board of Trustees of the Mount Prospect Public Library, Mount Prospect, Illinois, at open and public meetings have considered the financing requirements of the Mount Prospect Public Library for the fiscal year commencing May 1., 1992; and WHEREAS, the Board of Trustees of the Mount Prospect Public Library has determined the financial require- ments of the Mount Prospect Public Library for the ensuing fiscal year and has caused to be made, a statement thereof, a copy of which is attached hereto and marked "Exhibit A," for inclusion in the fiscal 1992-1993 budget of the Village of Mount Prospect; and WHEREAS, the Board of Trustees of the Mount Prospect Public Library has further determined the amount of money which in its judgment, it will be necessary to levy for library purposes in the 1992 tax levy ordinance to be adopted by the President and Board of Trustees of the Village of Mount Prospect; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE MOUNT PROSPECT PUBLIC LIBRARY, VILLAGE OF MOUNT PROSPECT: SECTION ONE: That the financial requirements for library purposes of the Mount Prospect Public Library require the budget for the fiscal year commencing May 1, 1992, and ending April 30, 1993, the sum of $2,870,423.00, such to be included within the fiscal 1992-1993 Budget of the Village of Mount Prospect, Illinois. SECTION TWO: That the amount of money hereby determined by the Board of Trustees of the Mount Prospect Public Library to be necessary for library purposes and to be included in the 1992 Tax Levy Ordinance of the Village of Mount Prospect (taking into consideration other income from accumulations from the prior year, anticipated tax shrinkage, fines, non-resident fees, and maintenance, repairs, and alterations of library buildings and equipment) and for the collection and deposit to the LIBRARY FUND, totals $2,220,423.00 (of which $228,155.00 is for the,Illinois Municipal Retirement Fund payments for employees of the Mount Prospect Public Library pursuant to Section 7-171, Chapter 108-1/2 of the Illinois Revised Statutes; and $150,638.00 is for the maintenance repairs, and alterations of the library buildings and equipment, pursuant to Section 3-4 of Chapter 81 of the Illinois Revised Statutes) and $33,980.00 is for insurance and audit fees pursuant to Section 4-14 of Chapter 81 of the Illinois Revised Statutes. A. In accordance with Chapter 81, Article 3, Section 5 of the Illinois Revised Statutes we request that the amount of $2,220,423.00 so determined be levied and collected in like manner with the other general taxes of the Village of Mount Prospect and that such taxes be paid directly by the County Collector to the Library fund. B. Expenditures from the LIBRARY FUND shall be under the direction of the Board of Trustees of the Mount Prospect Public Library. SECTION THREE: That the Secretary of the Board of Trustees of the Mount Prospect Public Library file a copy of this Resolution, with the Village Clerk of the Village of Mount Prospect, for transmittal to the President and Board of Trustees of the Village of Mount Prospect. SECTION FOUR: That, if necessary, a committee hereof confer with the Board of Trustees of the Village of Mount Prospect or a committee thereof, or appear before the said Village Board, as may be necessary in conjunction with the enactment of the Fiscal 1992 Budget and Levy. SECTION FIVE: That if any part or parts of this Resolution shall be held to be unconstitutional, such unconstitutionality shall not affect the validity of the remaining parts of this Resolution. The Board of Trustees of the Mount Prospect Public Library hereby declares that it would have passed the remaining parts of this Resolution if it had known that such part or parts thereof would be declared unconstitutional. SECTION SIX: That this Resolution shall be in fi.LU force and effect as of February 20, 1992. AYES: Blaine, Kern, Quinn, Luteri, Hinaber, Dunn NAYS: None ABSENT: Truesciale PASSED THIS 20th day of February, 1992. The undersigned, President of the Board of Trustees of the Mount Prospect Public Library, Village of Mount Prospect, Illinois, does certify that the foregoing Resolution was duly adopted by the vote specified at a legally convened meeting of the Board of Trustees of the Mount Prospect Public Library held at the Mount Prospect Public Library Building on the 20th day of February, 1992. (Seal) 7A President EXHIBIT A MOUNT PROSPECT PUBLIC LIBRARY 1992-1993 TAX LEVY REQUEST AND APPROPRIATION BUDGET Library Fund Tax Levy $1,807,650.00 Administration $1,985,923.00 IMRF Tax Levy 228,155.00 Building 295,000.00 Insurance & Audit Levy 33,980.00 Books & Materials 589,500.00 Maintenance & Repair Levy 150,638.00 $2,870,423.00 Total Tax Levy $2,220,423.00 Estimated Other Funds 650,000.00 Total Appropriation $2,870,423.00 Village of Mount Prospect �$ Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: MARCH 20, 1992 SUBJECT: ITEMS FOR REVIEW OUT OF VILLAGE BOARD'S DISCUSSION OF 1992/1992 BUDGET The following is a list of items concerning expenditures that have been raised by the Board during our discussions of the 1992-1993 Budget. In the Manager's office, there is a request to review Legal services and hire an in-house counsel. There is a separate memorandum concerning this matter. In the Planning Department, there is a recommendation to produce an economic development promotional booklet with an estimated cost of $10,000 and a question concerning the allocation for the Broadacre Agreement. The Broadacre estimated cost should be $50,000 not $15,000, therefore, there should be an increase of $35,000. If the Board wishes to produce an economic development promotional booklet, there would be an estimated additional $10,000. The feedback that we have received from the Business Visitation Program is that the video program satisfies the needs they have for getting information to potential incoming users of buildings in our community. I would think that should be satisfactory for this coming year. In the Public Works' area, there is a memorandum from the Public Works Director Herb Weeks outlining all of the items. My comments are that we should not reduce the cost for tree replacement. We are still charging less than one-half the cost of the trees and I would suggest that we should maintain $100 which is still a very attractive price for people who are replacing trees. The second item to increase in the Beautification Program is slightly over $10,000. I believe that the response to last year's tight budget is still warranted and I recommend we keep it at the reduced level. The third item was to add cardboard to the Recycling Program at a cost of $44,300. 1 believe that this is a cost that would, from a cost -benefit basis, give us very little return for our investment and would recommend from a financial standpoint that it not be considered until it is clear that there is more utilization of a cardboard recycling program or some of the recycling amounts start generating money because there are not sufficient funds in the Solid Waste section of the budget. The fourth item which is the continuation of the Holiday Light program is at the Board's discretion. It is estimated the cost would be an additional $6,000. With the recommended program I recommended, it is to replace the lights as necessary from other existing strands of light until there are no lights left. The fifth item which is the need for the replacement of a Sewer TV Truck and I still recommend that this item remain in the budget. There is a need for this item and in some cases, we do get reimbursed and it is also useful for predicting future expenditures in this area. The additional cost for oversizing the Kensington Business Center water mains is an item that is placed in there since I have indications that Kensington Business Center is ready to address this in the very near future along with their requirement to put the light in on Wolf Road. The last item is the Citizens' Utilities cost of $60,000 which can now be taken out since the Referendum did not pass. Under Capital Improvements, the first item is an increase in the Auditorium program by $70,000 to be consistent with the estimated cost of the revised plans for the Auditorium. The second item is an increase in the Vehicle Replacement Fund for two additional Police vehicles which were inadvertently left out of the Budget and approved by the Board last week for an additional $37,200. Also, there is a reduction of $250,000 for the Flood Program because of the changes approved by the Board on the Can-Dota line. JOHN FULTON DIXON JFD/rcc VILLAGE OF MOUNT PROSPECT Village Board 1992-1993 Budget Issues Ex penditure,s Village Manager's Office Consideration to reduce Legal Services and hire an in-house attorney. In addition to salary, the following costs would be incurred based on a $50,000 salary: IMRF Pension $5,500; FICA $3,850; and medical insurance $4,900. Total $14,250. Planning Department 1) Consideration to produce an economic development promotional booklet. The estimated cost is $10,000. 2) Increase the amount allocated for Economic Development Services per the Broadacre Agreement from $15,000 to $50,000. Fire Department Consideration of an increase in the vehicle lease payment due to a reduction in the expected life of pumpers from 20 years to 14 years. (The Fire Department has confirmed that the estimated useful life of a pumper should remain at 10 years front - time and 10 years as a reserve.) Library Fund Add Library budget request of $2,870,425. Public Works Department 1.) Consideration to reduce the Tree Replacement Cost -Share amount from $100 to $75. The estimated cost is $16,500. 2) Increase Beautification Program to 1990-1991 level. The estimated cost is $10,250. 3) Add cardboard to the recycling program at an estimated cost of $44,300. 4) Continuation of the Holiday White Light Program at an estimated cost of $6,000. 11 5) Additional information regarding the replacement of Sewer TV Truck; 6) An additional $60,000 cost for oversized water mains in the Kensington Business Center; and 7) Reduction of $60,000 for the Acquisition of Citizens Utilities. Capital Improvements 1) An increase in the cost of the Auditorium Project by $70,000. 2) An increase of $37,000 in the Vehicle Replacement Fund for the addition of two Police Station Wagons which were unintentionally omitted from the budget. 3) Decrease the total cost of Flood Projects from $3,900,000 to $3,650,000. Summary Listed Budget Expenditure Changes Increases Decreases General Fund $ 82,650 $ Refuse Disposal Fund 44,300 - IMRF Fund 9,350 - Capital Improvement Fund 70,000 - Vehicle Replacement Fund 37,000 - Water Fund (No Change) - - Flood Control Const. Funds 250,000 Village Funds 24 i fl +25 00 Library Fund $2,829,425 VILLAGE OF MOUNT PROSPECT Finance Commission 1992-1993 Budget Issues Revenues Sales Tax Revenues The total revenue for the 1991-1992 fiscal year was estimated at $5,900,000 and a total of $6,100,000 for 1992-1993. Revised estimates indicate the 1991-1992 amount will be $5,820,000 and 1992-1993, $6,000,000. Communications Division Questions were raised regarding the priority of maintaining a Cable TV Studio. Fire Department The cost -benefit of a 21 person workforce per shift as opposed to a 20 person workforce. (See attached) Public Works Department 1) The value of using mid -grade or premium gas as opposed to using regular. Current prices for regular are $.7561 and mid -grade premium are $.7872 with 119,500 gallons used during the year. The difference in the cost is $3,716 per year. 2) The high cost of maintenance for certain vehicles and equipment. Inspection Services Department The number of inspections that should be included with the Business License. Currently food establishments pay approximately twice as much for their business license and receive 6 possible inspections per year. Any inspections over the 6 allowable are billed on a pro -rated basis. Insurance 1) The level of employee contributions for medical insurance. Each 1% increase in employee contributions equals $13,500. 2) Village retirees have requested a discount in the amount of the premiums charged. Each 10% reduction represents $18,300. Year n7/88 V8/89 89/9O 9O/nz 9I/92 92/93 VILLAGE OF XoomT eaooeEmr Comparison of Fire Department Overtime onmto V. Personnel Costs znyu/yo Budget Fire Department Overtime Costs 20 Firefighter Workforce Actual Estimated $221,734 $ - 234.274 - 266,932 - uz Firefighter Workforce Actual Estimate $ - $I06.150 (2) - I12.000 (2) ' 118'150 (2) - 260.500 (z) 124.636 - ' 274.850 (I) 148.750 ' - ' 290.000 (l) 148.750 - (I) 89/90 Actual reduced by $20.000 and then increased by 5.5% annually. (2) 90/91 Actual deflated by 5.5% annually. Firefig terZParamedic Personnel Costs (3) Salary Incentives Longevity Holiday pay Uniform Allowance Medical Insurance Fire Pension @ 14.48% Medicare Costs @ I.45e (3) 5th Year Costs $42,795 2,700 400 1,855 »»» 4,900 6,560 690 260+200 x 3— IIA2,600 VILLAGE OF MOUNT PROSPECT Fire 'Department Duty Days Off and Estimated Hire Back Hours and Cost 1992/93 Budget Duty Days (24 Hours) Off Work Estimated Hire Back Hours and Cost Days per Year Number of Personnel Total Days Less - Duty Days Off Less - Days with 6+ F/F Off Add - Days with 17+ F/F On Total Days Hours Conversion Estimated Hire Back Hours Pay Rate Estimated Hire Back Cost Minimum 1989 1990 1991 Vacation 476 498 475 Training 183 231 46 Time Off 757 824 807 Sick Time 165 208 218 Duty Injury 274 144 129 Military Duty 18 19 33 Comp Time 96 63 41 Other 3 8 10 Totals 1.972 1.995 1,759 Estimated Hire Back Hours and Cost Days per Year Number of Personnel Total Days Less - Duty Days Off Less - Days with 6+ F/F Off Add - Days with 17+ F/F On Total Days Hours Conversion Estimated Hire Back Hours Pay Rate Estimated Hire Back Cost Minimum Duty Days Estimated Strength Available Hire Back Hrs 16 per Day 21 per Day and Cost 365 365 x 16 x 21 5,840 7,665 <1,759> < 180> 80 5.920 5� 726 194 x 24 4,656 x 16,50 $76 ,800 VILLAGE OF MOUNT PROSPECT In -House Legal Fees Survey Village of Arlington Heights Personnel Title Assistant Village Attorney Staff Attorney Paralegal Secretary Duties SallyRange $44,594 - $59,760 $38,522 - $51,623 $26,073 - $34,940 $20,429 - $27,377 Assistant Village Attorney - attends Board Meetings, represents Village in Fire and Police arbitration and member of bargaining unit, interprets case law and statutes, prepares amendments to and recodification of municipal code. Staff Attorney - researches case law and statutes, reviews and assists in preparing bid specifications, reviews contracts, preparation of leases, some litigation. Personal Services $137,948 Contractual Services 151,744 Commodities 6,990 Total 1991/92 Budget VILLAGE OF MOUNT PROSPECT In -House Legal Fees Survey Village of Schaumburg Personnel Mik Assistant Village Attorney Part/Time Attorney Legal Secretary Duties Salary Range $37,883 - $58,433 $31.50/hour (Approx 30 hrs/wk) $20,079 - $28,719 Performs all prosecution work of the Village, interprets laws, codes and ordinances, drafts ordinances and resolutions and prepares deeds and other legal documents necessary for real estate acquisition. Personal Services Contractual Services Commodities Total 1991/92 Budget N $156,532 139,649 14B� W:L7 VILLAGE OF MOUNT PROSPECT In -House Legal Fees Survey Pf,,15onnel m1k City Attorney Paralegal/Secretary Duties City of Des Plaines Salary Range $49,048 - $66,360 $26,271 - $35,543 Attends Council Meetings, handles personal injury cases, prepares ordinances, real estate transactions, filings on some cases, union negotiations, coordinates and reviews outside legal services. Personal Services $114,180 Contractual Services 279,201 Commodities 11,62-5 Total 1992 Budget 4f 5 3 VILLAGE OF MOUNT PROSPECT In -House Legal Fees Survey Village of Hanover Park Personnel m1k Village Attorney Legal Secretary/Assistant Duties Salary Range $46,884 - $66,089 $18,626 - $25,200 General liability claims, real estate closings, prepares resolutions and ordinances, Liquor Control, Risk Management, prepares bid documents, prosecution, and closes bond issues. Personal Services Contractual Services Commodities Total 1991/92 Budget 4 I Mount Prospect Public Works Department INTEROFFICE MEMORANDUM (P. MM MY USA TO: Village Manager c: Finance Director FROM: Director Public Works DATE: March 6, 1992 SUBJECT: Summary of Increased Budget Considerations The following is a summary of changes that members of the Vil- lage Board wanted to review. STREET DIVISION (General Fund) Public Grounds Beautification Program No. 10, page 145. Increase level of beautification of public grounds to 1990-91 level. 01-071-10-5340 reinstate 2 seasonal employees $ 6,250 01-071-10-7328 add funds for plant material 4,000 01-071-10-7328 reinstate practice of furnishing live plants at Village Hall for Easter and Christmas 625 Estimated total program increase $10,875 Forestry Program No. 8, page 143. Costs to reduce resident share of tree replacement from $100 to $75 per tree. 01-071-08-6242 cost recovery -0- 01-071-08-6241 Village share $16,500* Reimbursement to residents 2,775 Estimated total program increase $19,275 original budget allocation of 250 trees increased to 332 trees, which more accurately reflects yearly loss. COMMUNITY & CIVIC SERVICES Holiday Decorations page 193 Projected costs to maintain exposure level of white holiday lighting systems. 01-081-03-5251 overtime $ 3,000 01-081-03-7390 holiday decorations 3,000 Estimated total program increase $ 6,000 REFUSE DISPOSAL DIVISION Solid Waste Disposal page 179 Projected costs to add cardboard to items on recyclable list. 21-075-02-6233 recycling collection single-family units $43,788 multifamily units 500 Estimated total program increase $44,288 HLWJ td 1992-93I.NCR/FILF,S/BUDGET Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: village Manager c: Finance Director FROM: Director Public Works DATE: March 6, 1992 SUBJECT: Public Works Department Budget Hearing Requested Information Replacement of Sewer TV Truck At the Public Works budget hearing, Trustee Busse questioned the need for replacement of our sewer televising equipment and asked for a cost comparison if done contractually. We had requested, in the budget, $110,000 to replace a 1973 Chevrolet step van with equipment for televising all types of sewers. When we originally purchased this equipment, a fee was estab- lished for televising all new sanitary and storm sewers that were installed by developers. This inspection was important to us to assure the Village was accepting a properly installed sewer system. We would televise it a second time just before the end of the one- or two-year maintenance period. This prac- tice is still being followed and we charge $1.50 per foot for public sanitary and storm sewers and $3.00 per foot for private sanitary and storm sewer systems. Several thousand dollars per year in revenue is received by the Village for this work. Over ten years ago, the Metropolitan Water Reclamation District made it a condition of our sanitary sewer rehabilitation program that we adopt a continuous sanitary sewer system maintenance program. included in this program is the requi-rement to physi- cally and visually inspect 15 to 20% of our entire system on an annual basis. It is estimated that our sanitary and combined sewer systems total approximately 120 miles which, at the 15% rate equates to just over 95,000 lineal feet of sewer annually. Two private sewer televising companies, National Power Rodding and visuSewer, were contacted, and they quoted us a price of 50� to 700 per lineal foot for TV inspection. Using an average of 60V per lineal foot, our annual expenditure could be as high as $57,024 per year. Based an this cost alone, over a two-year period, we would more than pay for the proposed replacement of the sewer televising truck. Several other factors are important for our having this type of unit available 24 hours per day. Just recently, we had a case of a rear yard sewer collapse be- tween 201 and 203 Sunset. By televising the sewer, we were able to pinpoint the exact location of the problem area. Many times throughout the year, a homeowner will have problems with a sewer and has no way of knowing where the connection is to our main conveyance system. By televising the sewer in front of that home, we can give him an exact distance of where the connection is. Further, in conjunction with all the storm water improve- ment work that is now going on, we are televising all sewers in the area to make sure that when the work is completed all sewer systems will be in good structural shape. Following are few of the features of the proposed new equipment over our existing unit: A 14' cube van as opposed to the 18' step van we currently have which will make it much easier for maneuvering into tight locations; The radial view camera would allow us a complete 360 -degree viewing lens, as opposed to our current straight -ahead cam- era. With this feature, we would be able to look up into a homeowner's service lateral for several feet and advise the homeowner or the Village of blockages or broken connections and their locations. The camera also includes a new light head assembly that allows for better viewing with more illumination to determine cracks and leaks. Also included would be a self propelling camera transport- er, which would give us the ability to televise rear -yard sewers without having to first string a cable. In the case of a complete blockage, the self propelled unit would be able to pinpoint the location. $110,000 was requested for this purchase, which would include trade-in of our existing unit. I du CeIA-1 Z�,,zu Herbert L. Weeks HLW/ td 92-93REQ.INE/FILES/BUDGET Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TM CMU TO: Village Manager c: Finance Director FROM: Director Public Works DATE: March 6, 1992 SUBJECT: 1992-93 Additional Budget Information At a recent budget hearing for the Public Works Department, the elected officials raised several questions relative to the proposed budget, and requested further information. A breakdown and summary of those issues are itemized for your review. Public Grounds Beautification 1990-91 actual $64,435 1991-92 budget $36,300 1992-93 budget $42,320 Last year, as a budget reduction process, there was a reduction of approximately $28,000 in this program, which included elimination of two seasonal workers from flower and grounds maintenance, plus a reduction of funding for purchase of flowers. Prior to this action, we planted and maintained 22 flower beds and, due to budgetary con- straints, that was reduced to nine flower beds. To revert back to the 1990-91 program level, I estimate the following revisions need to be made: Labor - reinstate 2 seasonal workers, 500 hrs. ea., add $ 6,250 Increase flower beds from 9 to 22 (plant material), add $ 4,000* Reinstate practice of live plants in Village Hall for Easter and Christmas, add $ 625 Estimated increase in program $10,875 for 1992 planting of flowers, I the added 13 flower beds. 1993 wholesale costs, so prices for modest reduction. Tree Planting Program will be paying retail price on flowers will be available at the next fiscal year will have a At the budget hearing, there was an inquiry relative to resident participation in the share cost tree replacement program. Last fiscal year, the residents' share of the cost was increased from $50.00 to $100.00 per tree. Only 120 residents took advantage of the offer, or a 60% decline in participation from the prior year. On the average, we lose between 300 to 400 trees per year. In the cost recovery account, we reduced the number of trees to 250 based on a projected level of participation at $100.00 per tree cost share. if citizen share of costs is reduced to $75.00, we feel there would be an increase in participation. Accordingly, we would increase the number of trees from 250 to 332, and the dollars would remain the same at $25,000. Under Village share account at the low 250 tree total and a $100 share cost, our costs would be $25,000. Using the increase to 332 trees times $125 per tree, our costs would be at $41,500 for an overall increase of $16,500. If the Village decided to reimburse each resident who participated in the $100.00 share cost program at $25.00 each, that would be an expenditure of $2775.00. overall program increased level of expenditure would be $19,275.00. Holiday Tree Lighting_ This past holiday season, in recognition of the village's 75th Anni- versary, we installed 92,450 white Italian lights on public build- ings and trees. Summary of costs as follows: Labor (straight time) $12,078 Labor (overtime) 8,862 Equipment (Village owned) 40,750 Equipment rental 1,260 Materials (lights, cords) 13,442 Banners, etc. 5,001 Contractual 8,900 overall cost $90,293 We plan on leaving the lights in the trees and on the buildings for the remainder of 1992, through the holiday season. We are project- ing our costs for the 1992-93 budget year to be as follows: Materials (commodities) $ 3,000 Labor (overtime only) 3,000 Total projected costs 1992-93 $ 61000* * No straight time labor or Village equipment costs included. If we are able to use the existing lights for the remainder of 1992, that would probably be the life of the lights. Future year costs would then escalate for complete replacement and reinstallation. Projected 1993-94 additional costs would be as follows: Materials (commodities) $12,000 Contractual 10,500 overtime labor 2,000 Projected future costs $24,500* No straight time labor costs (est. at 600 hrs.) or cost of Village -owned equipment included. � k Al -K -t 591 Lala 6 Se-rbert L. Weeks HLWJtd 1992-931.NFO/FILES/BUDGET V hh Mount Prospect Public Works Department 7M MY USA INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER FROM: SOLID WASTE COORDINATOR DATE: MARCH 4, 1992 RE: RESIDENTIAL RECYCLING; ADDITION OF CORRUGATED CARDBOARD Per the request of the Village Board of Trustees we have met with representatives from ARC Disposal to discuss expansion of the Village's recycling program to include corrugated cardboard. ARC has agreed to provide collection of corrugated cardboard to both single family and multifamily dwellings according to the following conditions. COST (SINGLE FAMILY) - According to contract years; per unit/per month rate. (See attached) Year One Year Two Year Three .22� .28(; .30(r MULTIFAMILY - According to contract years; per cubic yard/per month. Cost may vary slightly for sites receiving twice a week collection. Year One Year Two Year Three $1.16 $1.25 $1.35 COLLECTION A packer truck would be used for the collection of corrugated cardboard and mixed paper. The packer truck is in addition to the regular refuse, recycling and yard material trucks now used for solid waste collection services. Collection would be integrated; same day.residential pick up schedule. ACCEPTABLE CORRUGATED AND PREPARATION Corrugated cardboard with any of the following contaminants will not be accepted: Grease or Oil Food remnants Wax coated Tape -,electrical, duct, or packing Plastic or foam packaging Corrugated boxes used for garbage Corrugated must be broken down and flattened. Flattened corru- gated is not to be bundled, ie no string, etc. IMPLEMENTATION auc indicated they could begin collection by May I. Education and promotion is the responsibility of the Village; a direct mailing may be warranted. PROJECTED COSTS Curbside - 13,770 units FY 1992-1993 = $43,788.60 $9,880.20 + $34,700.40 (.23* May -July) ('28* Aug.- April) FY 1993-1994 = $48,745.80 $11,566.80 + $37,179.00 (.280 May -July) (.300 Aug.- April) Multifamily - figures are estimated based on 60% of all proper- ties participating. Does not reflect increase for properties receiving twice a week collection. Fr I992-1993 = $540.00 $118.32 + $382.50 ($I,16 May - July) ($1.25 Aug. - April) Fr 1993-1994 = $519.18 $127,50 + $391.68 ($1.25 May - July) ($1.28 Aug. - April) As you are aware, the addition of mixed paper to the Village's recycling program has had a significant impact on the volume of material being landfilled. Although corrugated cardboard, alone, will not match the volume of mixed paper we currently recover through recycling, national as well as our own data suggest its removal from the waste stream will make a notable difference in the volume of material landfilled. Therefore, strong consideration should be given to the addition of corrugat- ed cardboard to the residential recycling grogram. However, it the Village pursues implementation of a one contain- er, basic service program, it may be appropriate to add corrugat- ed cardboard at that time. Simultaneous implementation would provide the village a positive approach to the one container program, ie, the village would again be offering residents the means to further reduce their waste stream at no direct cost. The one container program would then, in turn serve as an incen- tive for residents to remove corrugated cardboard from their waste stream. 03/05,92 17:09 V706 981 9190 ARC DISPOSAL CO 1?002i002 1101 S. BnSSa tfoad • Mount PrOSO41&170 3 60056 • 708/981.0091 fax ?08'981.9180 o P rS * C !'rnuiV+np solid muafe nmr�y�l and rcc�ciirry srnwrrs ro irtdurtnd, eommcreiol urr! ra+idar;ta�t/ rwlomcrs March 5, 1992 Village of Mount Prospect DireC'or of Public Works 1700 W. Central Road Mount Prosper.t !I 60056 Attentinn: Mr, Herbert L Weeks Re: Recycling Program Dear Mr. Weeks, Enclosed is the information you reauosted regarding the addition of corrugated material to the current recycling program in the Village of Mount Prospect. ARC Disposal co. will include/add corrugated material to the curbside recycling collection program for single and multi -family unite and those multi family units participating in the recycling program at the additional cost as follows: May 1, 1992 - July 31, 1992 Curbeidc unite 0 $0.22 per unit Multi -family units W $1.1$ per yard pickup (equivalent) August 1, 1992 - July 31, 1993 Curbside units $o.28 per unit Multi -family units @ $1.25 per yard pickup (equivalent) August 1, 1993 - July 31, 1994 Curbside units @ $c.30 prr unit Multi -family units @ $1,35 per yard pickup (equivalent) Please include this information in your consideration of this matter at this time. Sincerely, u im Vellenga, Gen. Qr. AAC D13p4Sal CO., Inc, VILLAGE OF MOUNT PROSPECT„.,x... FINANCE DEPARTMENT - INTEROFFICE MEMORANDUM TO: Mayor Gerald L. Farley and Village Trustees FROM: Richard Bachhuber, Finance Commission Chairman DATE: March 20, 1992 SUBJECT: Finance Commission 1992-1993 Budget Recommendations The Finance Commission held its final meeting in the review of the 1992-1993 proposed Village budget on 19 March, 1992. It was a very active meeting, considering in detail the many revenue and expenditure items which had not been covered in our previous budget meeting. Attached is a copy of the statement of 1992-1993 Budget Issues with the recommendations of the Finance Commission noted by each issue identified. Because it was not possible to provide the entire minutes of the meeting prior to the distribution of the agenda packet, we are providing our recommendations in this way. The minutes of the meeting will be provided to the Board of Trustees as soon as available. It should be reported also that the Commission appreciates the total co-operation and support of the Finance Department, the Manager's Office and all of the other involved Village officials in our efforts to conduct a review of the proposed 1992-1993 budget. It was obvious that as a group they are dedicated to the goal of providing the best in Village government at the lowest possible cost. Fol 1-1,1-E ('0 M rY:5 .S ),O ,, J c. 4,at o M �q sv RB/sm Enc VILLAGE OF MOUNT PROSPECT Finance Commission 1992-1993 Budget Issues Sales Tax Revenues The total revenue for the 1991-1992 fiscal year was estimated at $5,900,000 and a total of $6,100,000 for 1992-1993. Revised estimates indicate the 1991-1992 amount will be $5,820,000 and 1992-1993, $6,000,000. The Finance Commission concurred with the revised projections. Expenditures Communications Division Questions were raised regarding the priority of maintaining a Cable TV Studio. Finance Commission Action: The Finance Commission has again questioned the benefits of the resources that are being expended for Cable TV operations. A motion was made that the Village Board review the Cable TV operation to determine the cost benefit. Motion passed 8-0. Fire Department The cost -benefit of a 21 person workforce per shift as opposed to a 20 person workforce. (See attached) Finance Commission Action: A motion to consider reducing the Fire Department staff to the pre -Elk Grove Fire Protection level was defeated. The vote was 3 'yes,' 5 'no.' A suggestion was made to re -visit the issue next year. Public Works Department 1) The value of using mid -grade or premium gas as opposed to using regular. Current prices for regular are $3561 and mid -grade premium are $3872 with 119,500 gallons used during the year. The difference in the cost is $3,716 per year. Finance Commission Action: Motion to recommend regular gas purchases exclusively. Passed by a vote of 7- 1. ' 2) The high cost of maintenance for certain vehicles and equipment. Finance Commission Action: A motion to recommend that the Public Works Department review maintenance to see if costs can be reduced. Motion passed 8-0. Inspection Services Department The number of inspections that should be included with the Business License. Currently food establishments pay approximately twice as much for their business license and receive 6 possible inspections per year. Any inspections over the 6 allowable are billed on a pro -rated basis. Finance Commission Action: Recommendation that the number of inspections be reduced to 4 and that a reinspection fee of the greater of 25% of the business license amount or $50 be imposed for all inspections over 4. Motion passed 8-0. Insurance 1) The level of employee contributions for medical insurance. Each 1% increase in employee contributions equals $13,500. Finance Commission Action: Motion to encourage the Village Board to establish a program with an 80/20 co - pay and a $250 deductible. Passed 8-0. 2) Village retirees have requested a discount in the amount of the premiums charged. Each 10% reduction represents $18,300. Finance Commision Action: Motion not to make any contribution. Passed 8-0. 2 VILLAGE OF MOUNT PROSPECT Village Board 1992-1993 Budget Issues L=.m Village Manager's Office Consideration to reduce Legal Services and hire an in-house attorney. In addition to salary, the following costs would be incurred based on a $50,000 salary: IMRF Pension $5,500; FICA $3,850; and medical insurance $4,900. Total $14,250. Finance Commission Action: The Finance Commission made no recommendation other than to suggest the Village Board research this subject before making a decision. Planning Department 1) Consideration to produce an economic development promotional booklet. The estimated cost is $10,000. Finance Commission Action: The Finance Commission did not feel they had enough information to make a recommendation. 2) Increase the amount allocated for Economic Development Services per the Broadacre Agreement from $15,000 to $50,000. Finance Commission Action: The Finance Commission did not feel they had enough information to make a recommendation. Fire Department Consideration of an increase in the vehicle lease payment due to a reduction in the expected life of pumpers from 20 years to 14 years. (The Fire Department has confirmed that the estimated useful life of a pumper should remain at 10 years front - time and 10 years as a reserve.) Finance Commission Action: No action taken. Library Fund Add Library budget request of $2,870,425. Finance Commission Action: The Finance Commission noted this information. Public Works Department 1) Consideration to reduce the Tree Replacement Cost -Share amount from $100 to $75. The estimated cost is $16,500. Finance Commission Action: The Finance Commission approved this recommendation 5-3. 2) Increase Beautification Program to 1990-1991 level. The estimated cost is $10,250. Finance Commission Action: The Finance Commission unanimously recommended the Beautification Program remain at the current budgeted level and not be increased an additional $10,250. 3) Add cardboard to the recycling program at an estimated cost of $44;300. Finance Commission Action: The Finance Commission unanimously recommended not to add cardboard to the recycling program at an estimated cost of $44,300. The consensus was that the program was too restrictive and residents would find it difficult to comply with all the regulations. 4) Continuation of the Holiday White Light Program at an estimated cost of $6,000. Finance Commission Action: Motion to support this recommendation. Passed 8-0. 5) Additional information regarding the replacement of Sewer TV Truck; Finance Commission Action: Supported the purchase of the Sewer TV Truck by a vote of 6-0. 4 6) An additional $60,000 cost for oversized water mains in the Kensington Business Center; and Finance Commission Action: Concurred 8-0. 7) Reduction of $60,000 for the Acquisition of Citizens Utilities. Finance Commission Action: Concurred 8-0. Capital Improvements 1) An increase in the cost of the Auditorium Project by $70,000. Finance Commission Action: Concurred 8-0. 2) An increase of $37,000 in the Vehicle Replacement Fund for the addition of two Police Station Wagons which were unintentionally omitted from the budget. Finance Commission Action: Concurred 8-0. 3) Decrease the total cost of Flood Projects from $3,900,000 to $3,650,000. Finance Commission Action: Concurred 8-0. Other Issues Finance Commission Action: A motion that the Village should not use tax money to support the Historical Society resulted in a 4-4 tie vote. Summary Listed Budget Expenditure Changes 6 Increases Decr a5es General Fund $ 82,650 $ - Refuse Disposal Fund 44,300 - IMRF Fund 9,350 - Capital Improvement Fund 70,000 - Vehicle Replacement Fund 37,000 - Water Fund (No Change) - - Flood Control Const. Funds 250.000 Village Funds 2413 5f)1)C Library Fund 2 70 425 , 6 MAYOR GERALD L FARLEY TRUSTEES MARK W BUSSE (.",'FORGE A CLOWES TIMOTHY J. CORCORAN LEO FLORGS PAUL WM. HOFFERT IRVANA K WILKS Village of Mount Prospect VILLAGE MANAGER JOHN FULTON DIXON VILLAGE CLERK CAROL A FIELDS 100 S. Emerson Mount Prospect, Illinois 600E56 Phone: 706 / 392-6000 Fax: 703 / 392-6022 AGEND BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, March 25, 1992 Trustee's Room, Village Hall 7:30 P.M. I. CALL TO ORDER 11. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Update - Broadacre Development V. NEW BUSINESS A. Recap of Lake Forest Tour - Fidel Lopez and staff B. Draft - Urban Design Plan Outline C. Review Status of Market Analysis VL ADJOURNMENT MINUTES OF THE MEETING OF THE MOUNT PROSPECT SIGN REVIEW BOARD March 2, 1992 The meeting of the Sign Review Board (SRB) was called to order by Chairperson Adelaide Thulin at 7:33 p.m. Monday, March 2, 1992 at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL CALL: - Members of the SRB present: Thomas Borrelli, Richard Rogers, and Chairperson Adelaide Thulin. Absent: Warren Kostak and Hal Predovich. Village staff present was Kenneth Fritz, Economic Development Director, and Hugh Lafferty of Rouse/Randhurst. Rouse-Randhurst requests an amendment to P.U.D. Ordinance No. 3666 in order to place six (6) neon panel window signs for exterior arcade service businesses adjacent to Carson, Pirie Scott & Co. at Randhurst Shopping Center. Mr. Hugh Lafferty represented Rouse/Randhurst at the meeting and indicated that the arcade service businesses adjacent to Carson Pirie Scott are seeking identification near the entrance that was improved within the last 1 1/2 years. This space was formerly occupied by First National Bank of Mount Prospect which retains a cash station location among the other arcade service businesses. Mr. Lafferty indicated that the signs would be tastefully done and would occupy a 19 inch square window area displaying the name of NBD Bank, Paradise Travel, Gingiss Formal Wear, Shoe Repair, Tailor Shop and offices. The signage would be illuminated with two horizontal stripes of neon above and below the lettering. The neon tubing would be encased and protected from patrons by placing the neon between the plexiglass and the glass panel at the exterior of the entrance way. Mr. Lafferty explained that the designers had proposed two different layouts under options A and B. After discussion, the members present indicated that they had no objections to the signage operating as a directory sign indicating that the placement of the panels should be left at the discretion of the designer since they had no strong preference of one option over the other. They discussed the staff's recommendation that no additional window signage be utilized on the exterior arcade wall that could be viewed from the parking lot. It was the feeling of the Commission that there should be some restriction considered. Sip Review Board Minutes Page 2 Motion A motion was made by Richard Rogers, seconded by Tom Borrelli to approve the six directory sip panels for the exterior arcade shops at Randhurst Shopping Center adjacent to the Carson Pirie Scott mall entrance. A stipulation was added providing that no additional window signage be utilized on the exterior arcade wall by any of the service businesses. The vote on the motion was 3 ayes, 0 nays, 2 members absent. ADJOURNMENT The meeting adjourned at 8:25 p.m. Economic Development AYGEMRALD,- YARLEY F, TRUSTEES '7 MAi K W BLJSSE: I RGF A CLOWFS TIMOTHYJ CORCORAN LEO F�_�)ROS PA [ JL WM HGEFCAT �RVANA K W,t K5 Village of Mount Prospect VILLAS MANAGER ,OHN H!LTON C;,XGN VILLAGE CLERK 100 S, Emerson Mount Prospect, Illinois 60056 "'ARCL' FlFL"'G Phone: 708 / 392-6000 Pax: 708 / 392-6022 ZONING BOARD OF APPEALS Regular Meeting -March 26, 1992 7:30 P. M. Senior Citizen Center 50 South Emerson Street ZHA-14-V-92, Edward R, & Gale A, Egle, 2320 West White Oak Street Variation to reduce 40 ft. required front yard of R -X Single Family District, Section 14.1002, to 28.3 ft. to allow construction of a room addition. Village Board action is required for this case. ZBA-15-V-92. Darlene J. Hall, 201 N, Deneen Lan Petitioner requests the following variations in order to construct an above -ground pool in an R-1 Single Family District: 1. To reduce the 10 ft, required setback of Section 21.902 to allow a 1 ft. setback on the north property line. 2. A variation of the fence location requirements of Section 21.601 to permit a 5 ft, fence to extend 3 ft. in front of the front line of the building. Village Board action is required for this request. ZBA-16-V-92, Kenneth I. Niebuhr. 906 Se-e.Gwun A no The petitioner is requesting a variation of Section 14.3016 to increase the maximum driveway width from 15 ft. to 20 ft. for a one -car garage in an R-1 Single Family District. Village Board action is required for this case. Zoning Board of Appeals Agenda Page 2 ZB&M-A-92, Villagg of Moun! Prospggj This case was continued from the March 12, 1992 Zoning Board of Appeals hearing. To amend in its entirety Section 14.107 Non -conforming Uses of Mount Prospect Zoning Ordinance to provide a revised Section 14.107 on Non -conforming Buildings, Structures, and Uses. Village Board action is required for this case. ZQningy Ordingnce Bgvisions - Wbrkshop #3 - (Adjourn to Smaller Meeting Room) A. Administration and Enforcement 1. Continuation of variation discussion, through balance of Section NOTE: In all cases where the Zoning Board of Appeals is final, a fifteen (15) day period is provided for anyone wishing to appeal their decision. No permit will be issued until this period has elapsed. MINUTES ZONING BOARD OF APPEALS ZONING ORDINANCE REVISIONS - WORKSHOP #2 Thursday, March 12, 1992 MEMBERS PRESENT: Ron Cassidy Peter Lannon Robert Brettrager Michaele Skowron Richard Pratt MEMBERS ABSENT: Gil Basnik Dennis Saviano Dave Clements, Planning Director, began the workshop by explaining that the Zoning Board members would be discussing the proposed Articles I and 11 of the Zoning Ordinance that has been prepared by staff. Adicle 1. Title. RmaQgg and Intent Mr. Clements indicated that the proposed Article 1 was called "Title, Purpose and Intent." This is a standard beginning to a Zoning Ordinance. The purpose and intent section is meant to give a positive beginning to the ordinance and list the purpose and intent of the Zoning Ordinance. This section will replace Items A -G in the current Article 1 "Scope of Regulations." The members generally discussed the objectives and made a few punctuation and grammatical corrections and slightly reworded a few sentences. i Mr. Clements gave an overview of Article H and the Zoning Board members generally discussed the section and made some grammatical and punctuation corrections and reworded a few sentences. Mr. Lannon questioned the need for Item d under Zoning Board of Appeals (Page 4). The members felt that this statement was covered in the items above and decided to remove it. (d. To hear and decide all matters referred to it or upon which it is required to pass under this ordinance.) The members decided to limit the time a person has to file an appeal from 15 calendar days to 5 working days. Zoning Board of Appeals Workshop March 12, 1992 Page 2 The members felt that their decisions on all variation requests should be final unless the request does not obtain four concurring votes by the Zoning Board of Appeals or if there is an appeal filed on their decision. They felt that if a member of the Village Board wanted to review a specific variation request which did obtain the four concurring voters needed to make it a final decision, an appeal could be requested by that Village Board member. The members decided to stop at Item g. Standards for Variations (Page 6). The workshop was adjourned at 10:15 p.m. Respectfully submitted, Ray P. Forsythe, Planner Mount Prospect Public Works Department ♦INTEROFFICE MEMORANDUM TO: Village Manager c: All Departments FROM: Director Public Works DATE: March 16, 1992 SUBJECT: Coffee with Council, 3-14-92 On Saturday, March 14, 1992, there were three meetings scheduled for the morning at the Senior Center, 50 S. Emerson. Mayor Farley, Trustees Clowes, Wilks, Busse, Corcoran, and Hoefert were in attendance, as well as Village Manager Dixon, Finance Director Jepson, Inspect -ion services Director Bencic, and Public Works Director Weeks. At 8:30 AM, there was a public hearing regarding the facility plan for a stormwater management project the Village is contem- plating. Applications had been submitted to the Illinois Envi- ronmental Protection Agency for a low-interest loan on eligible projects. Mr. Dean Long, an engineer from our consulting firm, RJN Environmental, made the presentation on behalf of the Vil- lage. After a 20 -minute presentation, there was a question and answer period.with concerned citizens. Due to time constraints, with a second public meeting scheduled for 10:00 AM, Mayor Farley scheduled a second informational meeting for 11:00 AM on March 28, 1992. After the 10:00 AM deadline, our. consulting engineers and staff members continued an informal meeting in the craft room and continued to address citizens' concerns until 11:45 AM. At 10:00 AM, the second public meeting was held to inform the citizens on the alternatives towards purchasing the Chicago Suburban Utility Co. (commonly referred to as Citizens- utility Co.). Village Manager Dixon and Finance Director Jepson made the presentation on behalf of the Village. The presentation was followed by a question and answer period from the audience. The issue of whether or not the Village of Mount Prospect and the City of Prospect Heights should start proceedings to purchase this private utility is on the ballot for March. 17, 1992 as an advisory referendum. Mayor Rochford and City Manager Wentzel from the City of Prospect Heights were available at this meeting. Deputy Director of Public Works Andler chaired the regular month- ly Coffee with Council in the Village Hall at 100 S. Emerson from 10:00 AM until noon. The mayor and trustees were at the Senior Center participating in the two citizen meetings. Mr. Peter S. Panoplos, the general manager of the Charlie Club at 501 Midway Drive (364-6415) was the only resident who attended the Coffee with Council meeting. His request.waa to gain a variance on a sign currently located- on, an -easement along Midway Drive. He would like this matter placed on a Board agenda for discussion. HLW/td COFFEE3.14/FILES/ADMIN