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HomeMy WebLinkAbout11/08/2007 FC minutes FINANCE COMMISSION MM INUTES OF THE EETING N8,2007 OVEMBER PWF UBLIC ORKS ACILITY I.CO ALL TO RDER Prior to the meeting being called to order the commission members and various staff members toured the facility to gain an appreciation for the recommendations made in the recent space needs study involving the new fire station and transfer of Fire Department equipment to the Public Works Building. The Finance Commission meeting was called to order at 7:02 p.m. Those present included Chairman Charles Bennett and Commissioners Vince Grochocinski, Tom Pekras, Ann Smilanic, John Kellerhals, Wayne Gardner and Don Ocwieja. Village staff was not present at the meeting. II.AM PPROVAL OF INUTES A motion to approve the minutes of the meeting of October 11, 2008 as amended was made by Commissioner Smilanic and seconded by Commissioner Pekras, and the minutes were accepted with the change of the word fair to fare on page 2. A motion to approve the minutes of the meeting of October 18, 2007 as amended was made by Commissioner Pekras and seconded by Commissioner Smilanic, and the minutes were accepted with the change of the word lead to led on page 2. A motion to approve the minutes of the meeting of October 25, 2007 as amended was made by Commissioner Grochocinski and seconded by Commissioner Pekras, and the minutes were accepted with four changes; Ms. Middleton instead of Mr.; on-going instead of on going; throughout as one word and combined sewer system instead of combine sewer system. III.2008VBD ILLAGE UDGET ISCUSSION The following items from the various budget meetings will be commented upon by the Chairman in his report to the Village Board: The Administrative Analyst position request to be upgraded from part-time to full-time involves a unique individual, and this may not be an appropriate long-term position which should be maintained following a change in the specific person being considered for the job. The Commissioners felt that compliments were due to the implementation of the Crime Free Housing Program. The Commission was also pleased with the implementation of the new Traffic unit in the Police Department. The Commission urges the Finance Department to account for the refund of the insurance cost legal settlement and the cost to add the workout room as separate items in the accounting records. There is no direct relationship to these amounts and the bookkeeping should be separate as is required. he Commission did not agree with the establishment of a separate $20,000 fund for salary increases. Instead, the money should be budgeted as any other salary increase within the department where the employee resides. The Commission felt that computer equipment should follow the Village’s lease payment process and not be collectively handled in the Computer unit. The Commission would like much more information on the proposed updating of the telephone system. The Commission recommends that the Video conferencing equipment be purchased only if a grant for the $160,000 can be obtained. IV. C’R HAIRMANS EPORT There was nothing to report. V. FD’R INANCE IRECTORS EPORT There was nothing to report. VI.OB THER USINESS There was nothing to report. VII.NM:T,N29,2007(T) EXT EETING HURSDAY OVEMBER ENTATIVE There being no further business to come before the Finance Commission, Commissioner Kellerhals motioned to adjourn which was seconded by Commissioner Smilanic. The motion passed and the meeting was adjourned at 9:11 p.m. Respectively submitted, Vincent Grochocinski Vice Chairman, Finance Commission