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HomeMy WebLinkAbout0392_001MINUTES COMMITTEE OF THE WHOLE OCTOBER 9, 1990 I. ROLL CALL The meeting was called to order at 7:30 p.m. Present at the meeting were: Mayor Gerald L. Farley; Trustees Ralph Arthur, Mark Busse, Timothy Corcoran, Leo Floros, George Van Geem and Theodore Wattenberg. Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager John Burg, Public Works Director Herbert Weeks, Village Forester Sandy Clark, Cable Television Administrator Cheryl Pasalic; two members of the press and 15 persons in the audience. II. MIN( 5 The Minutes of the Committee of the Whole meeting of September 25, 1990 were accepted and filed. III. CITIZENS TO BE HEARD Don Harmon, 16 North William Street, asked what the plan for Melas Park is. Manager Dixon reported on the tentative plans for the Park and said he would send a copy of these plans to Mr. Harmon. IV. STREET LIGHTING REQUEST -LAKE BRIARWOOD SUBDIVISION Mike Heaney, 2812 Briarwood East, acted as spokesman for the Lake Briarwood Homeowners Association. He noted that trees have grown up in that area and there is a lot more traffic these days. He said Police patrols need the light to see if there is any suspicious activity. He also said the Fire trucks need the light to be able to see the addresses on the homes. Mr. Heaney then outlined the request by his group for the lights which they would like to have installed. He said that all residents, with the exception of one, are in favor of the lights. He asked the Village to approve these new lights as a standard acceptable to the Village and he also requested CDBG funds. A representative of the light fixture company then explained the capabilities of the proposed light. Doug Anderson, of 2839 Briarwood, said that everyone, with the exception of one resident, liked the aesthetics of the lights. He indicated that for safety's sake, the lights are necessary. He noted that there are very many pedestrians but no sidewalks and no lights. Trustee Wattenberg said he cannot agree with this request. He said there is very limited public benefit. Also, he said this is not a standard light fixture and would require a great additional expense. He said that if we allowed these kinds of lights, we would have to do it in other areas too. Trustee Arthur said that developers are required to install lights. He said other areas in town do not have lights, and they use their front porch lights or gas lights. He said the Village has been very generous already and has committed approximately $200,000 to improvements in the area since it was annexed in 1978. He felt that the Village should not share in the cost of this project. Trustee Floros thought this would be a good addition to the community and it would be an important precedent for the Village. He said he would like to see lights throughout the Village, and he would welcome any program that would light up the Village. Trustee Corcoran said that he could only support the use of a standard light fixture. He also suggested that they obtain a petition from all the homeowners in the area to demonstrate complete support. He said he was leaning toward a 75-80% responsibility by the homeowners. Trustee Busse felt the Village should participate in some manner. He also thought the Village should help with the means of financing. Trustee Van Geem felt the Village should not participate in this project. He did not feel that $1,000 per home would be a hardship especially since there would be a very major benefit to the homeowners. Mayor Farley said that he would support Village participation but only to the extent of the perceived public benefit. Mayor Farley said he supported a 10% participation by the Village. Mayor Farley then polled the Committee to see if there is a consensus about a 10% participation by the Village. Trustees Arthur, Van Geem and Wattenberg felt the Village should not participate in the cost of this project. Trustee Floros felt that 10% was too low a level of participation. Trustee Busse was willing to go along with 10%. Trustee Corcoran felt that 20% would be a more appropriate participation, but only with the understanding that standard Village lights would have to be used. N Mayor Farley then polled the Committee as to whether they would support a 20% participation by the Village using a standard light. Once again, Trustees Arthur, Van Geem and Wattenberg felt the Village should not participate in the cost. Trustees Busse, Corcoran and Floros agreed with the 20% participation. Mayor Farley said that he was not comfortable with a 20% participation, but he said he would support some type of participation. The consensus of the Committee was that the Village would be willing to participate to the extent of 10-19% as long as standard light fixtures approved by the Village would be used. Also, the Village would be willing to help with a special taxing district. The maintenance of the lights would be the responsibility of the Lake Briarwood homeowners unless an approved light stocked by the Village were to be used. Also, the electric cost would be taken care of by the Village. Mr. Anderson said he would advise the homeowners at the next meeting. zln��I �IVIN - #1 '-4 USA A-UM-CS1 Mayor Farley introduced the subject of obstructions in the public right-of-way. He noted that the Village has been enforcing the removal of various sight obstructions and hazards in the public right-of-way, but the staff has requested additional direction in this matter. Trustee Corcoran suggested that the Safety Commission could review appeals of decisions by the Public Works Department requiring removal of various sight obstructions. Trustee Arthur indicated that this Ordinance has been on the books since 1984. He noted that the purpose of the Ordinance is safety. He does not want to see the Village sued. He said to leave the Ordinance in place and agreed with turning the review responsibility over to the Safety Commission with the Village Board acting as final arbiter. Trustee Wattenberg agreed with enforcing the Ordinance as recommended by the Village Manager to prevent any liability. He agreed that the Manager should be the Hearing Officer. Trustee Busse felt the Village should continue to have the Ordinance in force. However, he suggested trying to publicize to the residents what is prohibited in the parkways so they do not spend money needlessly. He also would rather see any reviews of Public Works' decisions to go to the Safety Commission. -3- Trustee Van Geem felt the Village should scrap the current Ordinance. He felt the Village has an Ordinance and we are not enforcing it. He said either we should have the Police and Public Works remove all obstructions from the parkway or do away with the Ordinance if we cannot enforce it totally. He ,agreed that we need to emphasize safety and sight triangles around intersections. However, it is almost ,impossible to enforce the thousands of small ornamental items on the parkways. Mayor Farley asked what could be done by residents to keep cars off the lawns. Mr. Weeks indicated that there is a special plastic reflective device that the Village installs on request at curves and corners which lets drivers know they have gone off the road. Trustee Arthur disagreed with Trustee Van Geem's notion that the Ordinance is not being enforced. He said, per the memo prepared by Public Works Director Herb Weeks, the Village appears to be attacking the problem of sight obstructions in the parkway very hard and very systematically. Trustee Floros agreed with Trustee Arthur on this point. He said to leave the Ordinance the way it is with review by the Safety Commission. Mayor Farley would also like to see the Safety Commission review the decisions. However, he would like to see the Safety Commission make the final determination. He would like to see the Village staff only as ex -officio members in this review process. In this instance, the citizens on the Safety Commission would then be able to make the decision. Don Harmon, 16 North William, urged the Committee to enforce the Ordinance. He said the parkways should be for grass and trees. Mayor Farley indicated the consensus was that the staff should continue to enforce the Ordinance as equally and fairly as possible. Also, the Safety Commission would then be asked to review decisions by the Public Works Department. Trustee Van Geem noted that a homeowner on Ironwood sent a letter explaining why the Ordinance should not be enforced in areas with no sidewalks or curbs. Herb Weeks cautioned the Committee to be mindful of the fact that this Ordinance should be enforced. According to the attorney, the Village could be held liable for failure to enforce the Ordinance, Mayor Farley noted that he will ask the Safety Commission Chairman if he wishes to take over the additional responsibility to review these decisions. He will invite the Safety Commission to a Committee of the Whole meeting if they wish to discuss the issue. -4- VI. DISCUSSION ON _.HETHER TO BROADCAST ZON. BOARD MEETINGS Manager Dixon reported that it would cost an additional $1,300 to broadcast the Zoning Board meetings. This figure only covers the additional expense for community assistants. Trustee Arthur felt it would be worth $1,300 to broadcast the meetings. Trustee Van Geem said he would like to try it for awhile to see if residents like the service. Trustee Corcoran questioned the $1,300 figure. He said that it would cost $26,000 to hire the proper personnel to do it correctly without taking away time from current staff needs. He suggested this item should be taken up during the regular Budget sessions to determine whether this project should be undertaken. Cable Television Administrator Cheryl Pasalic noted that it would take away approximately four hours from the present duties handled by staff members. Trustee Floros supported the idea of broadcasting the meetings. Mayor Farley also supported the broadcasting of the meetings. There was a consensus by the Committee to authorize the telecasting of ZBA meetings beginning in January. VII. MANAGER'S REPORT 1. Manager Dixon reported that engineers from the Village, from Arlington Heights and District 214 will meet on Thursday to discuss the proposed study of the flooding problems near Prospect High. On Friday, we should have the cost of the study. Also, Manager Dixon noted that residents need not worry about the ponding of water caused by leaves over the drains. He asked that residents who see this happening should call Public Works or possibly lend a helping hand to brush the leaves away. 2. Village Manager Dixon noted that the intergovernmental meeting will be held on Thursday. VIII. ANY OTHER BUSINESS There being no further business to come before the Committee of the Whole, the Committee moved on to the next item of business. IX ADJOURNMENT The meeting adjourned at 10:20 p.m. Respectfully submitted, tJP. BURG JPB/rcw Assistant Village Manager 14 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: OCTOBER 19, 1990 SUBJECT: EMPLOYEE ASSISTANCE PROGRAM Staff has had several discussion with employee groups concerning the start-up of an Employee Assistance Program. We have had overwhelming support for such a Program particularly as outlined in the attached memorandum. As you are aware, the Drug Free Workplace Act takes effect at the beginning of this next calendar year. While it does not mandate that an Employee Assistance Program be put in place, I feel it addresses other needs other than drug-related problems that our employees may come into contact with over the years. The cost is $19.50 per employee. We presently have 272 full-time employees of the Village. This would be an annual cost of $5,304. 1 think the benefit the Village would receive from this small expenditure would have a more satisfied employee and would also have an outlet for an employee who may undergo any of the different types of problems that may arise and would more than compensate for this expenditure. I would recommend the Village Board authorize the expenditure of $19.50 per full-time employee for the Employee Assistance Program benefit to the Northwest Municipal Conference for a total cost of $5,304 per year. JOHN FULTON DIXON JFD/rcw NORTHWEST MUNICIPAL CONFERENCE 1616E GOLFROAD A REGIONAL SSOCIATON IW- ILL INOIS MUNK"I)PAUDESAND 7OWNSHIPS DES PLAINES, IL 60016 PEPRESENTING A POPULADON 01 QVEP ONE MILL ()N (708) 296 9200 FAX296 9' 207 FOONDED W 1958 TO: All Conference Managers, Administrators, Supervisors and Personnel Directors FROM: Trixie Ann Golberg, AdtKnistrative Assistant for Public Information SUBJECT: NWMC Employee Assistance Program DATE: October 16, 1990 It is estimated that 18% of any workforce is affected by personal problems that can impact job performance. These problems can decrease productivity by 25%. In response to a growing understanding that how an employee feels affects performance on the job, businesses, industry and government agencies across the country have begun to offer counseling through Employee Assistance Programs. studies indicate that counseling and the other personal assistance programs offered by EAPs help companies reduce absenteeism, decrease employee turnover, and lessen health care expenses. EAP programs are becoming "standard" employee benefits in both the private and public sectors. Recent "Drug Free Workplace" legislation has also focused attention on the need for such programs for local government employees, large and small. In order to make this benefit available to all Conference members on a cost-effective basis, the Conference has established an EAP Consortium for interested members. Cost of the program is $19.50/employee/year. All EAP services will be provided by Comprehensive Psychological Centers P.C. (CPC). CPC has several office locations throughout the north and northwest region. The Conference will assist with program administration and staffing of the Employee Assistance Advisory Committee. Please review the enclosed program packet for additional details on the program and CPC. Please contact me if you would like more information or to arrange a meeting with a CPC representative. kk NORTHWEST MUNICIPAL CONFERENCE ()rvA 16'16 E G01 F ROADrAiI;IF fai aESPLAIM-S iL.6001e (708) 296 V,00 PAX. 296-9207 NORTHWEST MUNICIPAL CONFERENCE .Joint Employee Assistance Program I. PROGSUMMAR An Employee Assistance Program (EAP) is a confidential employee benefit which provides no -cost problem assessment and referral services for employees and their dependents. It is designed for employees whose job performance may be affected by personal problems. Problems addressed by an EAP include: Alcohol/Drug Abuse, Family Problems, Legal Problems, Financial Problems, Emotional Problems, Stress, and Marital and Relationship Difficulties. Program Adminiat=i= The Conference has developed a joint EAP program which will be administered by the Conference through the EAP Advisory Committee. This consortium approach will result in a cost-effective, high quality program for our members choosing to participate. The Conference will: a. Administer the EAP Provider Contract b. Conduct annual billings and employee counts c. Assist in program development and evaluation as requested d. Staff the EAP Advisory Committee �$ Provider Provider: The Conference will contract with Comprehensive Psychological Centers (ComPsych) to provide all EAP services. ComPsych is a state licensed psychological service corporation and is an experienced and qualified provider of counseling and referral services. All services are provided by qualified, licensed counselors, 9: The annual cost will be $19.50 per full and part- time employee as designated by the municipality/township. The program year will run from May 1 to April 30. Members wishing to begin the program prior to May 1, 1990 are encouraged to do so and fees will be determined on a pro -rated basis. Participation: The Joint EAP is an optional Conference program and members may participate on a voluntary basis. II. PROGRAM OUTLINE EAP Services The EAP Program includes the following services and activities: 1. Management/Supervisor Training Workshops are conducted for all managerial and supervisory staff. These two to three hour workshops cover all aspects of the EAP and program procedures. Areas covered include: The EAP Policy Statement EAP procedures as to eligibility, self and supervisory referrals and utilization. Hands-on training and role playing on conducting difficult employee discussions and identifying and motivating troubled employees to seek help. 2. Employee Origntatign All employees attend an on-site orientation which will introduce employees to the new benefit. The program's purpose, policies, eligibility, how to utilize the program, program confidentiality, referral process, and the relationship of the EAP to existing health insurance benefits will each be reviewed. 3. Assessment and Referral Service All employees, their spouses and dependents are provided, free of charge, face-to-face clinical assessment sessions with a qualified EAP counselor. Participants are entitled to up to three sessions per presentation of a problem. There is no yearly limitation to the number of presenting problems that a participant may utilize the program to resolve. Qualified EAP staff are available 24 hours a day, seven days a week, through an 800 -number and benefit cards will be provided to each employee. When additional intervention is necessary, a referral is made to the appropriate resource within the client's area for further assistance in the resolution of their problem. The EAP provider will continue to monitor the employee to ensure that the participant is receiving the appropriate treatment in a cost-effective manner. The program includes significant emphasis on promotion through various means such as employee mailings, flyers and workshops. Program evaluation will occur at various stages of the process including, but not limited to, Participant Evaluations, Manager/Employee Orientation Evaluations, and Assessment and Referral Follow-up. Quarterly program utilization reports will be distributed to management and the NWMC Advisory Committee. Each participating member will appoint a representative to the Advisory committee which will meet quarterly. This person shall also serve as the EAP contact person for that member. NORTHWEST MUNICIPAL CONFERENCE EMPLOYEE ASSISTANCE PROGRAM INTERGOVERNMENTAL AGREEMENT AGREEMENT This agreement is made as of the day of 1990, by and between the Northwest Municipal Conference (NWMC) and the (Member). (city/village/township) Definitions EAP: An Employee Assistance Program (EAP), a work -site based program, designed to assist in the identification and resolution of productivity problems associated with employees impaired by personal concerns including, but not limited to, health, marital, family, financial, alcohol, drug, legal, emotional, stress and other personal concerns which may adversely affect employee job performance. Member: NWMC member municipality or township participating in the NWMC Joint Employee Assistance Program. Employee: Employee, full and/or part time, of each joint program member as designated as a program participant by his/her employer. Provider: Comprehensive Psychological Centers, 30 North Michigan Avenue, Suite 1429, Chicago Illinois, or other provider as designated by NWMC. I. SERVICES TO NWMC JOINT EMPLOYEE ASSISTANCE PROGRAM MEMBERS 1. Program Development and Member Policy Statement Prior to the implementation of the program, the provider will review with representatives of NWMC, members and employees, specific needs for the NWMC Employee Assistance Program. During the initial development period, the provider will clearly define and create an EAP policy statement to be disseminated to all NWMC members and employees. This policy will discuss: A. Elements of the Program B. Eligibility C. Program Organization D. Utilization Procedures 2. 3. The provider will review and maintain records of all members' benefit packages and employee contracts as they pertain to EAP services. Management/Supervisor Training This is a critical part of a successful EAP and mandatory for proper employee utilization rates. These workshops will be provided during the initial start-up phase and a maximum of once a year thereafter so as to increase supervisory awareness and involvement in the EAP process. All workshops shall occur on a date and time mutually agreed to by member and provider. All NWMC Employee Assistance Program Management/Supervisor training workshops are done at each member's work -site and attempts to fully cover the following areas: A. The EAP policy statement. B. The EAP procedures relative to eligibility, utilization,etc C. In-depth substance abuse and psychological disorders awareness education, such as to attempt to increase supervisors' ablities to identify and motivate troubled employees to seek help. D. Hands-on training and role playing on conducting difficult employee discussions. This can be particularly effective in helping members create and/or modify their documentation procedures for troubled or poorly performing employees. The workshop length runs between 2-3 hours per session and will consist of a maximum of 30 managers/supervisors per session. Senior level managers may be trained separately from other supervisors and managers. This procedure will be determined after analysis of the member's management structure. Employee Orientations If mutually agreed to by member and provider, employee orientations shall follow management/supervisor training. Employee orientations shall also occur on a date and time mutually agreed to by member and? provider. These on site orientations are available for employees, their spouses and dependents and will cover: A. EAP Purpose B. EAP Policy C. EAP Eligibility D. Utilization Procedures E. Confidentiality and protection of employee's rights. F. Substance abuse and psychological awareness education. G. In-depth discussion of the referral process and linkage with provider staff: 24 hour accessibility Confidentiality Statistical reports to members by provider without jeopardizing employee confidentiality Supervisory referral process Release of information form Relationshp to insurance program and benefits These orientations are provided on-site and coordinated with the member's management team to allow maximum coverage of employees. It is extremely important that all participating employees attend these orientations. Average length of these orientations is 30-45 minutes per session. 4. Program Promotion In order to maximize program visibility and employee awareness the following methods are utilized on a regular basis: A. Employee orientations conducted on a regular basis. B. Workshops dealing with psychological issues. C. Home mailings - developed, as determined appropriate, by the EAP Advisory Committee. D. Posters provided monthly. E. Literature - topical information leaflets provided periodically. F. Promotions as determined by the EAP Advisory Committee. G. Benefit Cards - 2/employee H. Particpation in "Health" and "Benefit" day events as requested. 5. Assessment All member employees, their spouse and dependents, are provided, free of charge, face-to-face clinical assessment sessions with a counselor at provider's office, unless agreed to otherwise by provider. Generally 1-3 sessions are required for proper diagnosis of each presenting problem. There is no yearly limitation to the number of presenting problems that a participant may utilize the program to resolve. All provider staff are available 24 hours a day, seven days a week, through our 800 -number to take emergency or assessment appointments. Emergencies are dealt with on an immediate basis and all non -emergency initial assessment appointments will be scheduled within 24 hours. All provider offices are staffed with doctoral level, licensed and board certified clinical psychologists to attempt to make the crucial differential diagnosis at the early phase of assessment. 6. Referral When additional intervention is necessary, a referral is made to the appropriate resources within the client area to attempt to further assist in the resolution of their problem. The provider will maintain a continual role to attempt to assure that the employee and/or family member are receving the appropriate treatment in a cost-effective manner. This will entail a review of the initial treatment plan, with the doctor and or service provider, and termination forms with any additional recommendations for follow-up care. 7. Statistical Reporting NWMC and the member will receive, on a quarterly basis, statistical analysis of: A. All cases seen. B. specific program trends. C. Overall utilization trends and recommendations for program direction, promotion and intervention strategies for the following quarter. D. Local intervention suggestions from a clinical perspective. The program will assign a clinical case coordinator to handle all clinical program consultation and a business account consultant to handle non -clinical coordination of the program. II. NWMC ADVISORY COMMITTEE AND ADMINISTRATION 1. The NWMC will coordinate and administer the EAP and shall be responsible for contract administration, billing and providing annual counts of particpating employees. 2. The NWMC will staff and coordinate and EAP Advisory committee which will meet quarterly. Memberships will include one contact person as designated by each participating member, and one at -large NWMC representative. III. FEES To cover all services described in the Agreement, a fee of $19.50 per participating employee per year will be charged to each member. Payment shall be due on or before June 1 of each contract year. Each member will provide the total number of particpating employees as of May 1 of each contract year. IV. TERM The initial terms of this Agreement shall be for a period of two (2) years from the date initially signed by both parties, and shall be deemed automatically renewed for successive one (1) year periods thereafter; provided, however, that either party may terminate this Agreement for any reason after the expiration of the initial terms upon sixty (60) days advance written notice to the other party. Either party may immediately terminate this Agreement at any time in the event of a default or breach of any of the terms of this Ageement by the other party by giving such other party written notification and stating the nature of the breach or default. V. LIABILITY The provider is at all times deemed to be an independent contractor. NWMC shall not be liable for the acts or omissions of the provider, or continuation of the Agreement in the event of a breach of contract by the provider. In witness whereof, the parties hereto have caused this Agreement to be duly executed as the day and year first above written. NORTHWEST MUNICIPAL CONFERENCE MEMBER By: By: Title: By: (village/city/township) Date: Date: Village of Mount Prospect Mount Prospect, Illinois All INTEROFFICE MEMORANDUM TO: John Fulton Dixon, Village Manager FROM: Chuck Bencic, Director of Inspection Services DATE: October 18, 1990 SUBJECT: MAJOR STREETS WITHOUT SIDEWALKS Per your request, the Engineering Division has prepared a map and cost estimate to construct sidewalks on major streets where walks are missing. Two areas not included in the cost estimates are the railroad R.O.W. along the south side of Northwest Highway and the north side of Prospect Avenue. The cost estimate was based on 5' wide walks and $3.00 per square foot cost. The Village Budget each year contains a line item for New Sidewalks. These amounts have ranged from $15,000 in 1987 to $30,000 in 1990. Our policy for construction of new sidewalks has been to install walks in areas where there is the most pedestrian traffic with no walks on either side of the street or in areas where there are the most requests for walks. We also require developers who fall under our Development Code to construct walks along the limits of their property. I would recommend that we continue with this policy. Chuck Bencic CB/bv Att. cc: File Length of Missing Sidewalk On Major Streets Throughout The Village of Mount Prospect Length Area Estimated Lin Ft Sq Ft Cost State Routes 68,346.00 341,730.00 $1,025,190.00 County Township Roads 33,630.00 168,150.00 $504,450.00 Local Major Streets 20,668.00 103,340.00 $310,020.00 Total $1,839,660.00 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER JOHN FULTON DIXON FROM: ASSISTANT VILLAGE MANAGER DATE: OCTOBER 19, 1990 SUBJECT: DOWNSPOUT DISCONNECTION PROGRAM As you know, the Ordinance requiring the disconnection of downspouts in the combined sewer area requires compliance by November 1, 1990. A quick spot check showed that approximately 60% of the homeowners have complied. You have requested a recommendation on enforcement of this Ordinance. I recommend the hiring of one temporary part-time employee in Inspection Services to work two eight-hour days per week for approximately six months. This employee would first perform a walk -by survey of the thousands of homes affected by the Ordinance to identify the homes which have not complied. The Village would then send a letter to those homeowners stating a deadline for compliance, giving instructions how to properly disconnect, providing a list of local senior citizens willing to perform the work at a reasonable price and inviting them to call this individual with any questions. This employee would do the necessary follow-up and appear in Court when required. The Village would pay mileage in addition to the salary. The personnel and vehicle expense would be approximately $4,000. The recommended deadline for compliance would be May 1, 1991. This would allow ample time for compliance with winter around the corner, smooth out the workload so that the regular Inspection Services employees do not have to commit excessive time to the project and limit the involvement and expense of the Village Attorney. Residents in the combined sewer area have received three notices that compliance would be required by November 1, 1990. The first notice was a letter to all homes, the second was an article in the Newsletter and the third was a notice on the water bill. Although we need to be diplomatic in our letter to assure voluntary compliance, we will have to note that failure to comply could lead to a ticket with a penalty of $100 to $1,000. We estimate that over 800 homes are not in compliance. Our goal is not to levy fines but rather to persuade residents to help in mitigating the problem of flooded basements. To this end, we have identified several senior citizens who have performed excellent handyman services in the community who will be willing to offer their services at a fair price. Depending upon the level of compliance, we may need to keep the temporary employee on the payroll beyond six months for ticket writing and Court appearances. JPB/rcw JOHN P. BURG JPB/rcw Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: OCTOBER 19, 1990 SUBJECT: LEASED PARKING SPACES ON PROSPECT AVENUE We have been approached by the owner of Health Data Systems at 701 East Prospect Avenue who inquired as to whether or not the Village might consider leasing parking spaces along the easterly edge of Prospect Avenue. In reviewing the parking that is presently taking place by commuters, there are several parking spaces that are not being utilized at the far eastern edge of Prospect Avenue. You will recall this is the area in which we designated $2.00 a day parking on Prospect Avenue. Commuters are not using spaces generally past the 50th parking space in this area. I believe it would be prudent for us to look at the possibility of leased spaces similar to what we do for the 50 spaces at the Wille Street lot. We have an annual lease arrangement for downtown business owners at $90 per space or commuters could lease the space and we do lease spaces to commuters for a fee of $240 per year. I would recommend that the Village Board consider leasing at this time the last 30 spaces from space 71 through 100 to first businesses that may be interested and then make notice available to commuters indicating that these spaces may be available for lease. I would also recommend that the leased spaces be made available specifically to Continental Bakery for their overnight parking of vehicles and not to be utilizing the lot across from the Bakery. JOHN FULTON DIXON JFD/rcw Village of Mount Prose ci Mount Prospect, Illinois INTEROFFICE MEMORANDUM YSk h exon, Village Manager David C. Jepson, Finance Director DATE: October 9, 1990 . SUBJECT: Parking on Prospect Avenue tit Mr. Richard Gammon of Health Data Systems (398-7821) located at 701 East Prospect Avenue asked if the Village would consider leasing parking spaces along the easterly edge of the Prospect Avenue Parking Area. He stated that these spaces are too far removed from the train station to be used by commuters. Also, he said it is difficult for his employees to use the spaces because the collection box is so far from the spaces. I have reviewed the reports of parking collections since the collection boxes were installed on September 18, 1990. During the balance of September, there were an average of 22 out of 100 available spaces occupied, and for the first 8 days of October the average is 30. Based upon the spaces occupied, it appears that making the last 20-30 spaces available on an annual lease arrangement could be worthwhile. The Village currently leases SO spaces in the Wille Street Lot on an annual lease arrangement. The fee we charge is. $90 per year to a downtown business owner and $240 per year for commuters. It appears that leasing some of the spaces on prospect Avenue may be advantageous to the Village as well as to the interested parties along Prospect Avenue. I am sending copies of this memo to Herb Weeks and Ron Pavlock for their input and recommendations. DCJ/sm c: Herb Weeks Ron Pavlock V M` Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: Finance Director FROM: Director Public Works DATE: October 11, 1990 SUBJECT: Parking on Prospect Avenue I've reviewed your memo of 10-9-90 relative to leasing parking spaces on Prospect Avenue near Edward Street. If you plan on making some parking spaces available for parking, I would recom- mend they be on the north side of Prospect Avenue only. If parking spaces were leased on both sides of the street, a bottle- neck would be created which large trucks would have difficulty moving through. Also, when street plowing is needed during the day, I would prefer to have the south side of Prospect Avenue relatively free of all -day parking, so we have somewhere to discharge the snow. In addition, I would recommend that any type of lease arrangement prohibit parking between midnight and 6:00 AM to allow us access to sweep or plow the street. II i V4-0 EIZJ-*� HLW/td