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HomeMy WebLinkAbout0388_001Minutes COMMITTEE OF THE WHOLE August 27, 1991 Roll Call The meeting was called to order at 7:56 p.m. by Mayor Gerald L. Farley. Trustees present were Mark Busse, George Clowes, Tim Corcoran, Leo Floros, Paul Hoefert, and Irvana Wilks, Also present were Village Manager John F. Dixon, Finance Director David C. Jepson, Public Works Director Herbert L. Weeks, Communications Administrator Cheryl L. Pasalic, four members of the news media, eight representatives from Telenois/TCI, and approximately 20 Village residents. 11 Minutes The Committee of the Whole Minutes of August 13, 1991 were accepted and filed with one correction. Trustee Clowes pointed out that the Committee went into executive session at 6:07 p.m. rather than 6:02 p.m. III Citize ,ns To Be Heard Margaret Hammon, 211 South Albert Street, reported to the Committee that the traffic congestion at the intersection of Central Road, Mount Prospect Road and Rand Road is a problem especially in the late afternoon. She said she is concerned that it will get much worse once the new Wal-Mart Store opens. Village Manager Dixon stated that he had contacted IDOT regarding the timing of the traffic signals but the configuration of the streets and the volume of cars makes it difficult to resolve the problem. Ms. Hammon also stated that squirrels were making a number of holes in her yard and she encouraged Village officials to discourage residents from feeding the squirrels. IV TO Compliance Hearing Pursuant to Section 6.404A of the Cable Communications Code, a public hearing for the purpose of receiving citizens' input relative to the ten year performance evaluation of the Cable Television service provided by Telenois/TCI started at 8:03 p.m. Communications Administrator Cheryl L. Pasalic stated that a notice of the public hearing was published in the Mount Prospect Herald on August 17, 1991. Additionally, approximately 500 notices of the hearing were sent to subscribers who had reported complaints to the Village over the past three years, an announcement of the hearing was broadcast on the Village government access Channel 63 and an announcement was broadcast by Telenois. Ms. Pasalic stated that the evaluation process will include a review of technical features of the service and a review of financial information in addition to the input received fromthe subscribers of the service relative to programming, service and rates. The total evaluation process should be completed in about 60 days and at the conclusion of the evaluation a report will be presented to the Village Board, Ms. Pasalic reported that prior to the public hearing, she had received twelve (12) written responses from residents. The twelve written comments indicated concerns in the following categories: 1 - Outages 2 - Customer Service 1 - Excessive Time to Answer Telephone 10 - Rates and Service 1 - Quality of Reception I - Quality of Repairs 6 - Single V. Dual Cable The written responses have been placed on file with the Village Clerk and will be made a part of the permanent record. Mayor Farley then invited residents attending the meeting to make comments. Jim Dinuto of Westgate Apartments on Westgate Road stated that he would prefer the single cable system with 60 channels rather than the dual cable system with 120 channels. He said that a single cable system is user friendly and would enable him, to eliminate the converter. He also said the single cable system would allow him to watch one channel and simultaneous- ly tape another channel. Additionally, be stated that rates could be reduced by 20%-40% with the single cable system. Mr. Dinuto also stated that he felt that poor service occurs because TCI doesn't want the Village to have the dual cable system. He said he feels that TCI treats Mount Prospect residents like "second class citizens." Bob Giovanoni, 1905 Ivy Lane, stated that he was concerned with the increases in rates charged by TCL He mentioned that a recent article in USA Today compared Cable TV rates on a nationwide basis. The rates ranged from $11.95 to $23.95 with TCI at the top of the range. He said that some communities have more than one Cable TV service to choose from and as a result have lower rates. He also inquired why TCI is telling subscribers that outages are due to the upgrade work when the upgrade was completed last year. Mark Karwoski, 307 South Louis, stated that he has had a number of problems getting repairs made. He said that he has had a number of repair calls for the B Cable because the picture quality is not as good as the A Cable. He added that he has friends in both Arlington Heights and Des Plaines which have the single cable service who leave better quality than he does. He also stated that it was difficult to get through to schedule repairs and the repairs do not last. He said that TCFs service "stinks." Pat Padero, 124 South Bobbie Lane, said she was very disappointed when Trinity Broadcasting Network (TBN) was eliminated without notice. She said she took a personal survey of 66 homes in her neighborhood and got 58 signatures supporting TBN. She said she found the VISI' programs boring and requested that TBN be returned. Pat Koch, 1907 Seminole, stated that she has been a customer since 1984 and has seen an improvement in the quality of the picture and a reduction in the number of complaints. She said she also preferred the single cable system. Ms. Koch disclosed that she is an employee of TO but was speakingas a subscriber. Louis Venuso, 1015 South NaWaTa, stated that he had recently purchased a new TV that would accept a single cable system without a converter and that he would like to see a single cable system. Phil Stephenson, 11 South Louis, stated that he read a recent article in Consumer Reports which rated five (5) Cable TV services including TO in Mount Prospect. He reported that the article indicated that TCI's rates were one of the highest in the nation. He added that 16% of the TO subscribers polled indicated they were very satisfied compared to 40% who were somewhat to completely dissatisfied. He said that 60% of TO subscribers contacted said it was hard to get through to TCI. He also said that he did not think the one cable system vs dual cable system was the issue as much as the service provided. Roy Chapman, 1102 Sycamore, stated that there were too many outages now with the dual cable system and if TO went to the single cable system it could be a disaster. He said he thought there could be a problem with the way the TCI personnel were trained because many of the outages were due to problems outside of his home. He also said he has had to wait for service. Don Weibel, 1833 Tano Lane, stated that he has seen a marked decrease in problems since the last public hearing that was held in September, 1990. He said that since January of 1991 the service has been very good. However, he said he had two concerns: 1) He would like to see the Weather Radar returned to Channel 49; and 2) TCI's rate increases were excessive. He added that he thought the Weather Radar was very helpful and asked why the weather program on the single cable system could not be put back on Channel 49 as it was before. He also said that TCI's rates have increased at a 10% compounded annual rate. He requested that the Village support legislation to encourage competition. Margaret Hammons, 211 South Albert Street, said that she hoped that TO would be able to broadcast high density programming when HD TV sets are commonly used. Mayor Farley then invited the representatives from Telenois/TCI to make comments. Kelvin Fee, General Manager of Telenois/TCI stated that TO has made a conscious effort to try to improve the service in Mount Prospect. He said they have recently completed a $15 million upgrade of their equipment and he thinks they are on the right track today. He added that in a survey conducted by TCI, the subscribers indicated the technical features had improved, service calls were down, and the customer service requests were being taken care of promptly. He said he meets with Ms. Pasalic on a regular basis to try to resolve complaints of Mount Prospect subscribers. In response to some of the comments made by subscribers at the public hearing he stated the following: 1. Rates - TO is very sensitive to rates but that the major reason for the increases is the rise in programming costs. He said they have to pass on the increased programming costs to subscribers. 2. Single Cable vs Dual Cable - TO would prefer the single cable system. He agreed that the dual cable system does provide some back-up but that the subscribers were paying extra for the back-up feature. 3. Training - TO has a trainer on staff that works with TO personnel. Their turnover rate is down and they are responding better to customer complaints. 4. TBN Network - It was a corporate decision to change from TBN to VISN and he thought VISN is a better service with broader appeal. 5. Weather Radar - A negotiated agreement was reached with the communities where the Weather Channel was restored. He said they gave up a public access channel to restore the Weather Channel and TO made the same offer to Mount Prospect. 6. Survey - Mr. Fee indicated that he understood that the Consumers Report Survey was based on 1990 information that was prior to their recent upgrade. Mr. Fee concluded by saying that they have tried to improve their service and that they will continue to make improvements. He said their corporate offices are in Mount Prospect and that they want to be a good corporate citizen. In response to a question from Mayor Farley, Jim Mitchell, TCI Programming Director, stated that they currently schedule two workshops per year for citizen training for public access. He also said there has been an increase in interest from schools and other institutions to become involved in access programming. Communications Administrator Pasalic stated that the Consumers Report Survey was included in a letter with the written comments that were filed with the Village Clerk and that she understood the survey was taken within the last six months. Mayor Farley then asked for comments from the Village Board members. Trustee Paul Hoefert stated that during May and June he had received a number of comments similar to the ones voiced at this public hearing. He said that since he had been appointed to the special Cable Committee, he had met with Mr. Fee of TO as well as Ms. Pasalic of the Village. Trustee Hoefert feels that we should move to the single cable system as soon as possible. He cited the following reasons for his position: it will allow subscribers to use their own remote controls and eliminate the converter box, it will provide stereo sound and it will reduce costs. He added that he thought it was significant that 12 of the 14 communities that have TO service have gone to the single cable system. Trustee Hoefert said that he believes the current TO management is less antagonistic and more responsive to complaints. He added that although he would like to see more competition, the barriers are incredible. He also thought it would be worthwhile to give up one public access channel to restore the weather channel. 4 Trustee Tim Corcoran stated that he is aware that the response to service calls has improved and that the representatives are more courteous. He said that previously he had waited 3 to 5 minutes to get through but that on two occasions recently the wait for one call was 40 seconds and 2-1/2 minutes for the other. However, he said the survey results mentioned earlier were still a concern. In regard to the single cable system he said he could go along if TO would make a commitment to reduce rates and limit increases for a period of time. He said he might consider giving up one public access channel to restore the weather channel. He also said he agreed with a previous comment that TO was treating Mount Prospect subscribers like second class citizens. Trustee Corcoran asked about the status of the financial audit and Ms. Pasalic said it was completed. Trustee Corcoran then asked Mr. Fee about "pay per view" service and what concessions TO was expecting with the single cable system. Mr. Fee responded that with a single cable system the public access channels would be reduced from 13 to 8 and the Cable Guide would be optional at a cost of $.50. Mr. Fee stated that the details for the pay per view are still being worked out but a number of events are coming up in the near future. Trustee Corcoran concluded by stating that if the converter box was removed with the adoption of a single cable system it may need to be returned to utilize pay per view in the future. He said he would like to be sure of the preference of the subscribers before we make any changes. Trustee George Clowes said he was concerned over the quality of the service and the cost to Village residents and would like to see more choices for subscribers. He also said he would like to see more competition in providing Cable TV service. Trustee Clowes then asked what needed to be done to change from the two cable system to the one cable system. Ms. Pasalic said that TO would need to make some equipment changes and then turn off the A Cable and run on the B Cable. Trustee Clowes said that it was significant that 12 of the 14 communities have changed to the single cable system but that he would like to receive more information on the two types of systems. Trustee Irvana Wilks complimented TO on the programming choices that were available. She then asked for an explanation why the single cable system was better. Ron Luitgaarden, Systems Engineer for TCI, said that the dual cable system required more maintenance, and he estimated that the elimination of the converter box would reduce service calls by 35%. Trustee Wilks said the public access channels are very important, Trustee Wilks asked where the evaluation goes from here. Ms. Pasalic said that the technical and financial information needed to be evaluated and a report prepared. Trustee Mark Busse asked how many complaints were still unresolved and how much time it would take to convert to the single cable system. Mr. Fee responded that there are still a few unresolved complaints and they are trying to work them out as quickly as possible. He said that it would take about four months to change from the dual cable to the single cable system. He added that it has gone fairly smooth in the other communities. Mr. Fee stated that Wheeling and Mount Prospect are the only two communities with the dual cable system. He also said they will continue to make improvements to their system as required by the franchise agreement. 5 Mayor Gerald Farley said that he is aware of residents that prefer the dual cable system especially when service goes down. Mayor Farley expressed his appreciation to the residents and staff who provided input at the public hearing. He said the Cable Committee and Staff will continue to meet with TCI to help plan for the future. The public hearing concluded at 10:04 p.m. Village Manager John Dixon reported that the Illinois Municipal League Conference would be held on October 11-14, 1991 at the Chicago Hilton. He also said that the Street. Resurfacing Program is progressing well with the resurfacing expected to start by the second week in September. He also reminded Board members of the special meeting on Saturday, September 7, 1991. Trustee Wilks asked Finance Director David Jepson for a status report on the change in the alarm system from the former Police and Fire Building on Northwest Highway to the temporary facilities on Pine Street. Mr. Jepson stated that the Village paid approximately $24,000 to move the telephone lines and has billed each of the 168 users of the alarm system $127.60 for their share of the cost. Currently, 138 users have paid with 30 remaining outstanding. He reported that, a fallow -up letter will be mailed by certified mail to the property location and the property owners for the outstanding accounts, He added that the Village does not own the alarm system and as a result, the cost of the move was passed on to the users of the system. In addition to the billing from the Village, the users will also be billed by Illinois Bell for a disconnect and re -connection charge. Trustee Wilks asked if there would be similar charges when the new Fire and Police Building is completed, Mr. Jepson responded that there will only be a connection charge from Illinois Bellat that time and they have indicated that it should be less than the current charge. Trustee Corcoran asked about the status of the Citizens Utilities acquisition. Village Manager Dixon responded that there have been discussions with Prospect Heights, Glenview and Citizens Utilities. He said the next step would be to put all the numbers and information together and see if a joint referendum question could be worked out with Mount Prospect and Prospect Heights. Trustee Corcoran requested that this item be placed on a future Committee of the Whole agenda. Trustee Floros asked for more information regarding the legal fees which SWANCC has been paying. He said he was concerned over the escalating fees. Trustee Corcoran said the fees are high because SWANCC has been put in the position of defending itself in a number of suits. He said the SWANCC directors review the fees before they are paid and that additional information is available from Bill Abolt of SWANCC. Trustees Wilks and Clowes also expressed their concern and Trustee Clowes said he would like an update from SWANCC on the progress of the balefill. VII There being no other business the meeting adjourned at 10:34 p.m. Respectfully Submitted David C. Jepson, Finance Director DCJ/sm Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: SEPTEMBER 6, 1991 SUBJECT: FUNDS FOR SOCIAL SERVICE AGENCIES Attached is background information concerning the funding for social service agencies since the Village has been funding in 1982/1983 fiscal year. Dollar amounts have fluctuated from $6,100 up to a high of $36,000. During the last budget discussion, there was concurrence of the Board to authorize payments only to two agencies; Shelter at $9,000 and the Salvation Army at $7,500. During that review, it was also discussed that the funding for the following year would be cut in half for those two agencies and in the year after that, there would be no funding for social service agencies at all. You will recall that for several years, the Finance Commission has been recommending no funding to outside social service agencies. In discussions with other communities, we find that the request for funding of outside agencies has increased with most communities determining that there level of funding was not available and actually decreased the amount of funds that were paid out to outside social service agencies. This is primarily true for those communities that provide their own social services. Communities that do not provide social services in-house such as the Village of Wheeling provide a fairly good sum of money to outside social service agencies in lieu of providing the service themselves. However, that restricts them to a small number of agencies that actually receive the funds and those agencies do not necessarily handle all of the social service needs of the community. By having our own in-house social service department, we are able to provide high-quality services for particular social service needs that are brought to our attention plus those needs that other departments become aware of that cause concerns throughout the community. This has been an invaluable asset to providing high-level services to our residents. The Village typically sends out applications for grants 'to outside social service agencies in September. It would be appropriate for the Board to determine if we are going to stand by the policy established during the budget process so that we can contact those two agencies that would be receiving funds and remind them of the reduction by 50% and indicate to other agencies who may have an interest in receiving funds from the Village that there has been a policy established. Both Nancy Morgan and Jan Abernethy, of the Human Services Division, will be available to answer any questions. I would recommend that the Board stand by the policy that had been established during the last budget cycle. This way, there will not be any additional confusion or people feeling there may be opportunities for additional funding in the future. JOHN FULTON DIX JFD/rcw attachment Village of ,,._A o u n t Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM 4N. TO: JOHN FULTON DIXON, VILLAGE MANAGER FROM: NANCY MORGAN, HUMAN SERVICES ADMINISTRATOR DATE: SEPTEMBER 5, 1991 SUBJECT: REVIEW OF SOCIAL SERVICE AGENCIES FUNDING During the 1982-1983 budget, the Village began funding one social services agency, Shelter Inc., for $6,100. At that time and for the next two years, Shelter, Inc. was the only agency funded by the Village. Funding for this agency came from the Health and Human Services budget. The following year, funding was transferred td the Community and Civic Services budget and remained there until the 1989-1990 budget when it was transferred to the Human Services budget. Human Services began making formal recommendations about funding social services agencies during the 1988-1989 budget year. In the years that followed the 1982-1983 budget, funding to social services agencies increased to a high of $36,000 in the 1988-1989 budget, however only $30,000 was actually distributed due to one agency's inability to provide appropriate follow-up documentation. In funding chart (exhibit "A") you will note budget years, social services agencies, actual dollars approved and distributed, and department budget funding the agencies. This chart only represents agencies and dollars approved by the Village Board of Trustees and not the actual number of agencies requesting funds from the Village or their original dollar request. As you can see, the number of agencies and the dollars have increased greatly during this past decade. In fact, the number of agencies requesting funding from the Village has basically doubled from last year to this year. As this number multiplies, it becomes increasingly impossible to draw an arbitrary line of who should and should not be funded. Most social services agencies provide a worthwhile service. An important fact to be considered is that the Village does not restrict referrals to only the social services agencies that are funded by the general fund, but makes referrals to over 225 programs (see exhibit "E"). When making a referral, we do not consider if the agency is funded by the Village. The only consideration made is if we believe this agency will provide the best service for the needs of that particular resident. Of all the agencies where referrals are made, eighty could actually request funds from the Village's General Fund (see exhibit 'IF"). Of the eighty, the Village has recently funded a high of six agencies and last year restricted the funding to only two agencies with the stipulation that this years funding will be half of last years funding and next years funding will be zero. Mount Prospect is not alone in reviewing their social services agency funding policy. Not all municipalities are in the business of funding social services agencies, and many that do, only fund one or two for counseling through their police department. The Village of Niles, which has a comparable program to Mount Prospect, does not fund any social services agencies. The Village of Hoffman Estates, which has a similar program to Mount Prospect, stopped funding to all social services agencies starting this budget year. The Villages of Northbrook, Palatine and Elk Grove Village do not fund social services agencies. Throughout the years, the Human Services Division has established an excellent networking and working relationship with area social services agencies. These agencies refer clients to us and we refer clients to them, when appropriate. Because of this relationship, we are aware of a great deal of information about these agencies that would be unknown to the public in general. In the past years, the Village has funded agencies that in deed provided less than what they claimed to provide for our residents. Due to Human Services involvement in this budgeting process, these agencies are no longer receiving Village funding. I might note that this particular aspect was an extremely delicate and difficult process that greatly taxed the diplomacy of this division. Finally, the Village throughout the years has consistently made a decision to fund social services itself through the Human services Division. This program provides an invaluable service to our residents both young and old. We are able to work within our own Village walls as no other outside social services agency could. We have intensely confidential conversations with the police, fire and other departments about residents and societal situations that simply would not take place if we were not a part of the Village. The Human Services Division, with Board approval, has developed a multi -faceted social services program addressing a multitude of residents needs. This certainly does not say that we can do all that an outside social services agency can do. We can not. We do not try to. But in turn, the Village can not fund all the different types of social services available to the residents of Mount Prospect. Years ago, the Village made a decision to develop the Senior Center/Human Services to provide a certain type of service for our residents. By funding outside social services agencies, the Village is providing an extra, above the call of duty service for the residents and for these agencies. Enclosed, please find six exhibits. Exhibit "All is the application profile of social services spending for the past decade. Exhibit IIBII is the application filled out by social services agencies requesting Village funds. Exhibit IICII is the assessment form used by Human Services in assessing the agencies request. Exhibit I'D" is agreement contract between the social services agency and the Village with regard to funding. Exhibit "Ell is the listing of agencies used by Human Services staff to make referrals. Exhibit "IF" is the listing of agencies that could request Village funds. PROFILE OF SOCIAL SERVICES SPENDING FOR PAST DECADE Funding Appropriation Department Year Agency Approved Distributed Funding 1982-83 Shelter $6,100 $6,100 Health & Human Services 1983-84 Shelter 6,100 6,100 community & Civic 1984-85 Shelter 6,100 6,100 of 1985-86 Shelter 7,500 7,500 of 1985-86 Omni 3,000 3,000 of 10,500 10,500 1986-87 Shelter 7,500 7,500 of 1986-87 Omni 4,000 4,000 It 1986-87 Northwest Com. Services 12,000 12,000 of 23,500 23,500 1987-88 Shelter 7,500 7,500 " 1987-88 Omni 4,000 4,000 " 1987-88 Northwest Cam. Services 12,000 12,000 " 1987-88 Salvation Army 4,000 4,000 " 1987-88 Northwest Service Coord. -5,_000 5,000 " 32,500 32,500 1988-89 Shelter 8,000 8,000 " 1988-89 Omni 5,000 5,000 " 1988-89 Northwest Cam. Services 12,000 6,000 " 1988-89 Salvation Army 6,000 6,000 " 1988-89 Northwest Service Coord. 5,000 5,000 " 36,000 30,000 1989-90 Shelter 8,500 8,500 Human Services 1989-90 Omni 1,000 1,000 " 1989-90 Northwest Com. Services -0- -0- " 1989-90 Salvation Army 7,000 7,000 " 1989-90 Northwest Service Coord. 1,000 1,000 " (Resource Center for the Elderly) 1989-90 Northwest Mental Health _1.50-Q 1.500 19,000 19,000 1990-91 Shelter 9,000 9,000 " 1990-91 Omni -0- -0- " 1990-91 Northwest Com. Services -0- -0- " 1990-91 Salvation Army 7,500 7,500 " 1990-91 Resource Center for 2,500 550 " Elderly 1990-91 Northwest Mental Health 1.500 1,500 " 20,500 17,050 1991-92 Shelter 9,000 9,000 " 1991-92 Omni -0- -0- " 1991-92 Northwest Com. Services -0- -0- " 1991-92 Salvation Army 7,500 7,500 " 1991-92 Resource Center for -0- -0- " Elderly 1991-92 Northwest Mental Health _0_ -0- 16,500 16,500 16,500 Exhibit B VILLAGE OF MOUNT PROSPECT 100 SOUTH EMERSON MOUNT PROSPECT, ILLINOIS 60056 Phone 392-6000 Ext. 263 SOCIAL SERVICE AGENCY APPLICATION FOR VILLAGE GENERAL FUNDS FISCAL YEAR MAY 1, 1991 TO APRIL 30, 1992 Applicant Phone Address Contact Person Title Agency's Fiscal Year Total Amount Requested $ A. PROGRAM 1. Describe program for which funds are requested: 2. The Mount Prospect percentage of total program. 3. Segment of population this program serves: 4. Days and hours the program will be available: B. SERVICE AREA 1. Your agency's entire service area: 2. Does this program serve residents of the entire Village of Mount Prospect? If no, explain: 3. Additional eligibility criteria that exists for Mount Prospect residents: 4. Name other agencies in the area that provide services similar to those for which you are requesting funds: C. PROGRAM CLIENT STATISTICS 1. Total proposed number of clients for the grant period: Mount Prospect portion only: 2. Proposed number of units of service for the grant period: Mount Prospect portion only: 3. Total number of clients served during the previous year: Mount Prospect portion only: 4. Total number of units of service provided during the previous year: Mount prospect portion only: 5. Define your "unit of service": D. FUNDING SOURCES 1. Describe client fee structure: 2. If sliding scale is available, list the criteria: 3. Percentage of Mount Prospect clients who qualify for the sliding scale: 4. Average rate charged for those who qualify for the sliding scale: 5. if you have received Village funds, indicate most recent year: Total amount actually received for that year from Village: 6. List all other funding sources, total funds received for this program and portion allocated for Mount Prospect residents: E. BUDGET F. 1. Total budget for previous year: $ 2. Funded program budget for previous year: $ Mount Prospect portion only: $ 3. Total proposed budget: $ 4. Total proposed budget for the funded program: Mount Prospect portion only: $ STAFF FOR FUNDED PROGRAM 1. Total number of staff employed by this program: a. Full time (over thirty hours per week) b. Part time (thirty hours or under per week) C. Volunteers 2. Please list titles, professional or educational background and annual salaries for individual employees of program: G. OTHER INFORMATION (Optional) If additional space is needed for a reply to any of the questions, a separate sheet of paper may be attached. Signature Title Date RETURN COMPLETED APPLICATION FORM AND SUPPORTING DOCUMENTS TO THE: VILLAGE OF MOUNT PROSPECT HUMAN SERVICES DIVISION 50 SOUTH EMERSON STREET MOUNT PROSPECT, ILLINOIS 60056 Attention: Nancy Morgan Human Services Administrator Village of ! lount Prospect-,-, M60 -fit Prospect, Illinois INTEROFFICE MEMORANDUM EXHIBIT C TO: NANCY MORGAN, HUMAN SERVICES ADMINISTRATOR FROM: JANET ABERNETHY, ASSISTANT HUMAN SERVICES ADMINISTRATOR DATE: SUBJECT: RECOMMENDATION OF VILLAGE FUNDING TO AGENCY: CONTACT PERSON: PHONE NUMBER: PROGRAM TO BE FUNDED: 1990/91 1991/92 Actual Proposed Funding from Mount Prospect Number of Mount Prospect Clients All Units of Service* Mount Prospect Units of Service Total Program Budget Mount Prospect Portion of Budget Unit Cost for All Clients . Unit Cost for Mount Prospect Clients Mt. Prospect Unit Cost with Duplicated Funding Unit Cost is equal to one hour of direct face-to-face service. DUPLICATION OF SERVICE: UNIQUENESS OF PROGRAM: COMMENTS: RECOMMENDATION: Exhibit D A G R E E M E N T This Agreement is entered into this lst day of May, 1991, by and between the Village of Mount Prospect, a municipal corporation of the State of Illinois (hereinafter referred to as the "Village") and , a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "Social Service Agency"). Section I The Village elects to grant the Social Service Agency funds for partial operation of the The Social service Agency represents and warrants that funds expended will be for the following services, programs and/or facilities. It is understood that the funds granted shall be used to assist residents of Mount Prospect. (Please list services, programs, activities and/or facilities.) The Village does hereby agree to make a grant to the Social service Agency in the sum of $ and the Social Service Agency agrees to use said grant funds for the purpose set forth in Section I hereof and as conditioned by the provisions of Section III. The Village's obligation to partially fund the as identified in Section I shall be limited to the amount specified. The Village's grant is for a one (1) year period commencing May 1, 1991 and expiring on April 30, 1992. Pursuant to this Agreement, the Village will disburse funds to the Social Service Agency on the following basis: 1. Payments will be made each three (3) months after receiving an invoice and supportive documents as required in paragraphs 2, 3, 4, 5, and 6 below. 2. The Social Service Agency shall provide to the Village on a quarterly basis, interim financial statements ten (10) days after the end of each quarter. 3. The Social Service Agency shall provide monthly statistical reports indicating the number of Village residents, their township and the units of service provided, definition of your unit of service, and a written assessment of the services provided, ten (10) days after the end of each quarter. 4. The Social Service Agency shall provide the Village with a copy of the most recent annual independent audit within thirty (30) days of the commencement of the Agreement. 5. The Social Service Agency shall provide to the Village a current not-for-profit letter issued by the State of Illinois within thirty (30) days of the commencement of the Agreement. 6. The Social Service Agency shall provide to the village, upon the anniversary date of the commencement of its performance under this Agreement, an annual report in compliance with the provisions of this Agreement. The Social Service Agency shall certify that the work performed under third party contracts, if applicable, was performed satisfactorily and in conformance with contracts. Section III A. IndeMpification. The Social Service Agency agrees to indemnify and save and hold harmless the Village and each and every one of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of action, expenses, injuries, losses or damage of whatever kind, character or description the Village may suffer as a result of any cause, matter, act, or omissions arising out of failure of the Social Service Agency, or those acting under it, to conform to the statutes, ordinances or other regulations or requirement of any governmental authority, in connection with the Social Service Agency's performance under this Agreement; the Social service Agency agrees to defend against any claims brought or actions filed against the Village with respect to the subject of the indemnity contained herein, whether such claims or actions rightfully or wrongfully brought or filed. B. Examination of Records, The Social Service Agency will, at all times, give the Village, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the grant, including mailing list, staff roster, clients/customers served relating to said program. Section IV The Social Service Agency will, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement. Section V 1. A. If the Social Service Agency fails to comply with any of the terms or conditions, or any of its representations hereunder, the Village shall give the Social Service Agency written notice specifying the default. The Social service Agency shall give the Village written notice specifying the reason for the default. The Social Service Agency shall have thirty (30) days thereafter to correct any defaults alleged and to come into compliance with this Agreement. B. If the Social Service Agency fails or refuses to cure such default within such time period or any extension allowed by the Village, then after affording the Social Service Agency a hearing before a regular meeting of the Village Board, the Village Board will determine at its sole discretion any further funding or payments under this Agreement. 2. The Social Service Agency shall not assign or transfer any interest or rights in this Agreement, or subcontract any of the services, programs or facilities to be provided hereunder without the prior written consent of the Village. Section YJ Notices and communications under this Agreement shall be sent registered or certified mail, postage prepaid, to the respective parties as follows: To the Village: Human Services Administrator Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 To the Social Service Agency: This Agreement is entered into this 1st day of May, 1991. Village of Mount Prospect, a municipal corporation of the State of Illinois By: Village Manager Attest: Village Clerk LM Attest: social service Agency EXHIBIT E ADVOCACY Better Business Bureau Consumer Fraud Cook County Bureau of Vital Statistics Department of Children and Family Services (DCFS) Guardianship and Advocacy commission Illinois Attorney General Illinois Department of Insurance Illinois Department of Rehabilitative Services Illinois Department on Aging Illinois Tenant Union Medicare Mount Prospect Police Department Office of the State's Attorney Recorder of Deeds and Registrar of Titles Social Security Administration Suburban Cook County Area Agency on Aging Supplemental Insurance Companies Veteran's Administration U.S. Immigration Department BATTERED WOMEN Chicago Abused Women Coalition Evanston YWCA Lifespan Northwest Action Against Rape COUNSELINGZ14ENTAL HEALTH Alexian Brothers Hospital Alliance for the Mentally Ill Casa Central Forest Hospital Jewish Children and Family Services Kenneth Young Mental Health Program Kenneth Young Senior Program Lifespan Lutheran Community Services Northwest Mental Health Center Omni Youth Services Parental Stress Services Parkside Human Service Salvation Army Counseling Services Samaritan House The Bridge Youth and Family Services Of Elk Grove Township Three Local (private) Services DIgABLER /HANDICAPPED SEEVICES Clearbrook Center Countryside Association for the Handicapped Easter Seal Society Illinois Department of Rehabilitative services Illinois Foundation of Dentistry for the Handicapped Jewish Vocational Services Lifeline Beeper System - NWCH, LGH, HFH, Lutheran Home Lighthouse for the Blind Mayor's Office for Senior Citizen's and Handicapped Medic Alert Northwest Special Recreation Northwest Suburban Aid for the Retarded PACE - Wheelchair Transportation Resource Center for the Elderly Samuel Kirk Center Social Security Administration Regional Transportation Authority Telecare Program - NWCH, HFH U of I Department of Services for Crippled Children DRUG AND ALCOHOL DEPENDENCY Al Anon, Al -a -Teen, Adult Children of Alcoholics Central DuPage Hospital First Step House Lutheran Center for Substance Abuse, LGH Northwest Community Hospital Northwest Suburban ADD Omni Youth Services Parkside Human Services SHARE The Bridge EMPLOYMENT Homeless Employment Program Illinois Department of Labor Illinois Department of Unemployment Jewish Vocational Services Jobs for Chicagoland Operation Able Private industry council (PIC) U.S. Office of Equal Employment FINANCIAL ASSISTANCE Casa Central Catholic Charities CEDA Northwest Church Council of Mount Prospect Elk Grove Township Food Stamps Office - Schaumburg Illinois Department of Public Aid Jewish Children and Family Services Northwest Community Services Salvation Army Service Units United Charities Veterans Administration Wheeling Township Women, Infants and Children (WIC) AIDS Hotline Casa Central Chicagoland Hospice Cook County Department of Public Health Cook County Tuberculosis Center Gerontological Assessments - Lutheran General, Rush Pres -St. Lukes, Evanston Hospitals Illinois Department of Public Health Local Hospitals Mount Prospect Nurse's Club Northwest Community Hospital (Hospice) Rainbow Hospice Suburban Primary Health Care Council - Access to Care Tuberculosis Center of Park Ridge Three local Medical Equipment Suppliers Women, Infants and Children (WIC) Wilmette Hospice Chicago Hearing Aid Loan Program Cook County Dental Health "Dial a Hearing Screening Test" Harper College Dental School Illinois Bell Special services Illinois Department of Rehabilitative Services Illinois Foundation of Dentistry for the Handicapped Lighthouse for the Blind Lutheran General Audiology Mount Prospect Lion's Club Northwest Speech and Hearing Four Local Dentists HOMEBOUND SERVICES A Abiding Care Alzheimer's Association Casa Central Family Care Services Kenneth Young Senior Program Kenneth Young Senior Program, North Kincare Lutheran Home for the Aged Respite Program Mount Prospect Nurse's Club Other Area Lending Closet Resurrection Hospital Wheeling Township Five (private) Polish Domestic Agencies Eight Local Nursing Homes Three (private) Medical Supply Companies Four Home Care Agencies HOUSIX9 (EMERGENCY AND OTHER) American Red Cross Apartment & Condo Information Center (RELCON) Catholic Charities CEDA Northwest Centennial Apartments (HUD Building) Center of Concern Central Village Senior Condominiums Chicago Coalition for the Homeless Chicago Housing Authority Emergency Shelters Listing Housing and Shelter Program (HASP) Housing Authority of Cook County Huntington Towers (HUD Building) KinCare Little Mexico Minority Economic Resource Corporation (MERC) Northwest Community Services Public Action to Deliver Shelter Resource Center for the Elderly Ruth Meyer Boarding House for Seniors Warming Rooms for the Homeless LEGAL Casa Central Catholic Charities Chicago Bar Association Northwest Suburban Bar Association LEGAL continued Park Place Senior Center Senior Citizen Legal Aid services Suburban Cook County Legal Aid Program Six Local Attorneys NURSING HOMES Illinois Citizens For Better Care Illinois Nursing Home Ombudsman Program North Shore Magazine listing Nursing Home Public Aid Application NUTRITION SITES Des Plaines Senior Center Nutrition Site Elk Grove Nutrition Site Park Place Senior Center Nutrition Site Schaumburg Nutrition Site PHYSICIAN REFERRAL Alexian Brothers Hospital Holy Family Hospital Northwest Community Hospital Three to Five Physicians From Each Specialty I Aid For Women Catholic Charities Crossroads Planned Parenthood Preservation of Human Dignity Boy Scouts of America Campfire Girls and Boys Des Plaines Senior Center Girl Scouts of America Hattendorf Senior center High School District 2i4 Lattof YMCA la I I • #99HORRM Mount Prospect Park District Mount Prospect Public Library Niles Senior Center North Shore Senior Center Park Place Senior Center Park Ridge Senior Center River Trails Park District Rolling Meadows Senior Center SENIOR CITIZEN PROGRAMS AND SERVICES American Association of Retired Persons Tax Assistance Program Assessor's Office - Cook County, Elk Grove Township and Wheeling Township Elder Abuse Hotline Family Care Services Illinois Department of Insurance Illinois Department of Revenue Kenneth Young Senior Program Kenneth Young Senior Program, North Lutheran General Hospital (Passport Program) Northwest community Hospital (Medicare Volunteer Programs) Northwest Continuing Care Center Adult Day Care Parkside Human Services Adult Day Care State of Illinois Legal Guardianship United States Internal Revenue Service Two (private) Insurance Claims Assistance Agencies SENIOR SERVICES - ASSISTANCE FOR RELATIVES OUTS112E OF 14T PROSPEC DuPage County Human Services Illinois Department on Aging Maine Township McHenry county senior Services Association Palatine Township Senior Citizens Council Schaumburg Township Suburban Cook County Area Agency on Aging Eleven County Area Agencies on Aging (excluding Cook) Numerous State Agencies (excluding Illinois) SUPPORT GROUPS Self Help Center Local Hospitals TRANSPORTATION (ELDERLY AND HANDICAPPED) American Cancer Society Elk Grove Township (Dial -A -Ride and Route Buses) FISH PACE - Wheelchair Transportation Paratransit Resource Center Regional Transportation Authority (Special Users Card) Wheeling Township (Dial -A -Ride and Route Buses) Five (private) Ambulance/Medicar Services VOLUNTEER PROGRAMS Big Brothers/Big Sisters Volunteer Center YOUTH SERVICES Association for Child Development CEDA Northwest Chicago Department of Human Services Referral Day Care Action Council Department of Children and Family Services (DCFS) The Harbour Jewish Child's Bureau Lutheran General Hospital Mount Prospect Park District Omni Youth Services Shelter, Inc. Spectrum Youth/Family Services Talkline/Kidsline Ten Local (private) Child Care Agencies Youth and Family Services of Elk Grove Township duplicated listing EXHIBIT F AGENCIES THAT COULD REQUEST VILLAGE FUNDS Aid for women AIDS Hotline Alliance for the Mentally Ill Alzheimer's Association American Cancer Society American Red Cross Association for Child Development Big Brothers/Big Sisters Boy Scouts of America Campfire Girls and Boys Catholic Charities CEDA Northwest Chicago Abused Women Coalition Chicago Coalition for the Homeless Chicagoland Hospice Church Council of Mount Prospect Clearbrook Center Countryside Association for the Handicapped Crossroads Evanston YWCA First Step House FISH Girl Scouts of America Guardianship and Advocacy Commission Housing and Shelter Program (HASP) Illinois Citizens for Better Care Illinois Foundation of Dentistry for the Handicapped Jewish Children and Family Services Jewish Child's Bureau Jewish vocational Services Kenneth Young Mental Health Program Kenneth Young Senior Program Kenneth Young Senior Program, North Lattof YMCA Lifeline Beeper System Lifespan Lighthouse for the Blind Little Mexico Lutheran Community Services Lutheran Home for the Aged Respite Program Minority Economic Resource Corporation (MERC) Mount Prospect Nurse's Club Northwest Action Against Rape Northwest Community Services Northwest Mental Health Center Northwest Special Recreation Northwest Speech and Hearing Northwest Suburban ADD Northwest Suburban Aid for the Retarded Omni Youth Services PACE - Wheelchair Transportation Paratransit Resource Center Parental Stress Services Parkside Human Services Planned Parenthood Preservation of Human Dignity Private Industries Council (PIC) Public Action to Deliver Shelter Rainbow Hospice Resource Center for the Elderly Salvation Army Family Counseling Salvation Army Service Units, Chicago Samuel Kirk Center Samaritan House Self Help Center SHARE Shelter, Inc. Spectrum Youth/Family Services Suburban Primary Health Care Council (Access to Care) Talkline/Kidsline The Bridge The Harbour Tuberculosis Center of Park Ridge United Charities Volunteer Center Warming Rooms for the Homeless Wilmette Hospice Women, Infants and Children (WIC) Youth and Family Services of Elk Grove Township agency currently receives Village funding Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: SEPTEMBER 6, 1991 SUBJECT: VEHICLE STICKER PROGRAM FOR ADVISORY BOARDS AND COMMISSION Attached is a copy of Resolution 2-91 which outlines those persons who are exempt from paying for Mount Prospect motor vehicle licenses. This, in effect, is the compensation which is paid for members of Boards and Commissions in the Village of Mount Prospect. Many communities do not compensate members in any way whatsoever. Some communities have gone to a $25 per meeting stipend which will help offset costs that individuals may have for attending the meetings. Some of the costs that were discussed in reviews with those communities were babysitting, transportation costs to the meetings and other incidentals. Sometimes the Chairman of the major commission is compensated at a higher rate (usually $50 per meeting). Major commission in most communities means the Plan Commission and Zoning Board since those are the ones that have meetings on a regular basis and are usually the work horses of the commissions in communities. I would not recommend that compensation be considered for Boards and Commissions because it then means the member is an employee in the eyes of the IRS and should someone be laid off from their full-time job, they would also have a right to unemployment compensation through the Village. I would strongly urge the Board not consider compensation. If we are to continue with the vehicle stickers, the attached list of Boards and Commissions should be reviewed to determine if all those Boards and Commissions should continue to receive compensation. Two of the categories are placed there because of action taken by prior Boards; those are for disabled veterans and for physically handicapped persons, and I don't believe they should be part of this consideration at this time and should be left in the Ordinance as is. There are two other large groupings of individuals; the Emergency Services Disaster Agency and the volunteer Fire Department, which has been granted this privilege for quite some time. The two agencies provide services during emergency periods and also assist the Police and Fire personnel so it is possible for us to keep our manning numbers down and; hence, our cost for providing services. I think this is a small token of consideration for people who are spending generally evening or weekend hours providing this service to the Village and I would recommend this remain as well. That leaves the list of Boards and Commissions outlined on Resolution 2-91. 1 would group the remaining Boards and Commissions as those that are active presently and those that are not. Those that are active are the following: Board of Fire and Police Commissioners Board of Library Trustees Business District Development and Redevelopment Commission Finance Commission Firemen's Pension Fund Police Pension Fund Plan Commission Safety Commission Sip Review Board Solid Waste Commission Zoning Board of Appeals I would recommend that these Boards and Commissions who are used on a regular basis by the Village should continue having consideration for this nominal compensation. Those Boards and Commissions that are not used would be the following: Architectural Commission Board of Health Board of Local Improvements Cable Television Commission Electrical Commission Of these, there are Statutory provisions for two of them; Electrical Commission and Board of Local Improvements. The Board of Local Improvements is generally put together at a time where there is a project in a Special Service Area or special taxing district where the Board of Local Improvements determines what improvements should be made in that area. Usually, members of this Board are appropriate staff members and representatives of the Board. The staff members would generally be the engineer, Public Works Director, Finance Director, Village Manager or other appropriate individuals. Because of the make up of this Board, it should be removed from the "free sticker" list. The Electrical Commission is established by Statute to give advice to the Electrical Inspectors. There are very specific requirements for membership in the Electrical Commission provided that those specific types of people reside within the community. Generally, these are people who work in the electrical contractor area who would give advice for any modifications or changes to Electrical Codes. Many communities have a very bard time finding appropriate people to serve on this Commission but provisions are made for other people to be placed on the Commission. The three Commissions and Boards that remain - Architectural Commission, Board of Health and Cable Television Commission have not been used for a great period of time. The Cable Television Commission's charter actually expired in May of 1989. While there were five people that were listed on that Commission, it in fact has been well before 1989 since they last met. I would recommend that we consider dropping the Cable Television Commission as an official Commission of the Village at this time. I would also recommend that the Board of Health be eliminated. The Board of Health was established in the early 60s prior to having professional health inspectors on staff. I believe at this time it would be appropriate for us to eliminate the Board of Health with the understanding that if there should be a particular health issue that would be appropriate to have professional people in the community involved, we could at that time have a Committee made up of those appropriate people to assist the Village Board or staff with appropriate information. The Architectural Commission has not met in a number of years and was established in the late 60s generally given the same responsibilities as our Inspection Services Department has at this time. I would recommend that the Architectural Commission also be eliminated at this time. The Village Board has established two additional groups which were not done as a Code modification and, therefore, do not qualify for the vehicle stickers. Those Commissions are: Bicentennial Constitutional Commission and 75th Anniversary Committee. I do not recommend that these groups be added since the life of each will be short-lived. There are two additional Sections to the Resolution which continues to give free vehicle stickers to governmental agencies who have vehicles in the Village limits as well as not- for-profit organizations provided there is not more than one vehicle per such organization which is housed and licensed within the Village. The free vehicle stickers for governmental bodies is generally done with all other municipalities, however, the not-for-profit agencies is not typically done by other communities although there are not many requests for the free sticker in this category. JOHN FULTON D SON JFD/rcw CAF/ 12/26/90 10 *193 *1110 0) M UOMWAM0 I A RESOLUTION AMENDING RESOLUTION NO. 17-86 DESIGNATING PERSONS WHO SHALL BE EXEMPT FROM PAYING FOR MOUNT PROSPECT MOTOR VEHICLE LICENSES WHEREAS, the corporate authorities of the Village of Mount Prospect have for many years issued motor vehicle license stickers or plates to certain persons in recognition of the public service rendered by them; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect desire to continue this practice, but to limit. it primarily to individuals associated with the government of Mount Prospect and as specified herein. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Resolution No. 17-86 is hereby repealed in its entirety. SECTION TWO: That the following persons shall receive a Mount Prospect motor vehicle sticker or plate without payment of the fee therefor, as established in Chapter 17 of the Village Code of Mount Prospect, as amended, subject to the conditions set forth in SECTION FIVE of this Resolution: Architectural Commission; Emergency Services Disaster Agency, being a Bureau of the Fire Department; Board of Fire and Police Commissioners; Board of Health; Board of Library Trustees; Board of Local Improvements; Business District Development and Re -Development Commission; Cable Television Commission Disabled Veterans of the Armed Services of the United States of America, whose motor vehicle bears registration plates issued pursuant to Section 3-609 of "The Illinois Vehicle Code"; Electrical Commission; Finance Commission; Firemensl Pension Fund Board; Physically Handicapped Persons, whose motor vehicles bear registration plates issued pursuant to Section 3-616 of the "Illinois Vehicle Code"; Plan commission; Police Pension Fund Board; Recycling Commission; Safety Commission; Sign Review Board; Volunteer Fire Department; and Zoning Board of Appeals Sticker Exemptions Page 2 of 2 SECTION THREE: That the Village of Mount Prospect, the Mount Prospect Park District, the River Trails Park District, and School Districts 26, 57, 59 and 214, as well as all other vehicles having Illinois State license plates with the "School Bus" designation thereon shall be issued a Mount Prospect motor vehicle license sticker or plate for each vehicle owned and operated by such body, provided such vehicle is registered within the corporate limits of the Village of Mount Prospect. Upon the receipt of such license for such vehicle by such governmental agency, no fee as established under the aforementioned Chapter 17 shall be paid therefor. , SECTION FOUR: That any not-for-profit organization shall receive a Mount Prospect motor vehicle sticker or plate without payment of the fee therefor established under Chapter 17 of the Village Code of Mount Prospect for all vehicles bearing Illinois State license plates with the "School Bus" designation provided that such vehicle is registered within the corporate limits of the Village of MOunt Prospect. It is further provided than any not-for-profit organization shall receive no more than one (1) Mount Prospect motor vehicle sticker or plate without payment of the fee therefor, as established under the aforementioned Chapter 17 for a vehicle bearing Illinois State license plates with the 11CV11 designation provided that such vehicle is 'registered within the corporate limits of the Village of MOunt Prospect. SECTION FIVE: That no person shall receive a motor vehicle license sticker or plate without charge as provided in this Resolution unless such person resides within the corporate limits of the Village of Mount - Prospect and the motor vehicle for which the license sticker or plate is issued is registered within the corporate limits of said Village. No person shall by virtue of this Resolution receive more than one (1) such vehicle license sticker or plate. SECTION SIX: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Arthur, Busse, Corcoran, Floros, Weibel NAYS: None ABSENT: Van Geem PASSED and APPROVED this 2nd day of January 1991. Gerald L. Farley Mayor ATTEST: / Carol A. Fields Village Clerk