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HomeMy WebLinkAbout10/11/2007 FC minutes FINANCE COMMISSION MM INUTES OF THE EETING O11,2007 CTOBER CC-VH OMMUNITY ENTER ILLAGE ALL I.CO ALL TO RDER The meeting was called to order at 7:03 p.m. Those present included Chairman Charles Bennett and Commissioners Wayne Gardner, Vince Grochocinski, John Kellerhals, Don Ocwieja, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abernathy, Director of Community Development Bill Cooney, Deputy Director of Community Development Ellen Divita, Environmental Health Coordinator Bob Roels, Chief of Police John Dahlberg (arrived 8:50), Deputy Chief of Police Mike Semkiu, Commander Tim Janowick, Crime-Free Housing Coordinator Pat Lyons, Director of Finance David Erb and Finance Administrative Assistant Lisa Burkemper. II. AM PPROVAL OF INUTES The minutes of the September 27, 2007 meeting were deferred until the October 18, 2007 meeting. III.RP2007VB EVIEW OF THE ROPOSED ILLAGE UDGET Overview Director of Finance David Erb handed out the most recent financials and a copy of the space needs study. After a brief discussion on the space needs study document Mr. Erb stated that at the October 25, 2007 meeting the Commission would have a chance to raise any questions or concerns related to the study. Commissioner Vince Grochocinski stated that the issue the Finance Commission had with not receiving the space needs study was that at the onset they were told that the study would be general in nature and that no specific locations were going to be addressed in the study. The delay in its distribution and the fact that the scope of the project had changed is what frustrated Commission members. Chairman Charles Bennett added that the Commission will have an opportunity to look over the study and will be able to talk about their concerns at a future meeting. Director of Finance David Erb provided a brief overview of the 2008 Proposed Budget. Mr. Erb stated that overall the 2008 Proposed Budget totals $87,000,279, which represents a 6.4% increase over the 2007 amended Budget. The Proposed Budget includes the quarter cent Home Rule Sales Tax increase that is earmarked for the Capital Improvements Fund. Mr. Erb also stated that there were no new staffing positions proposed, however there is a request to convert an intern position in the Manager’s Office to a full time Administrative Analyst position. Mr. Erb stated the 2008 Proposed General Fund Budget, as presented, is balanced and totals $39,761,831. The 2009 Forecast Budget is $41,110,352 which reflects a deficit of $337,227. The 2007 General Fund Budget is expected to have a $164,255 deficit, due mostly to storm related costs. Had it not been for the storm related costs the budget would have had a surplus. Chairman Charles Bennett asked about the $2.5 million bond issue and if it was primarily for the redevelopment of the triangle area of the TIF. Mr. Erb stated that the issue is solely related to the redevelopment in the triangle area. Chairman Bennett also asked how the Village decides on the 3.75% increase in salaries. Mr. Erb stated that the percentage is set by the collective bargaining units. Commissioner John Kellerhals stated that with the downturn in the housing market, the general nature of the economy and the possible increases by other government taxing bodies, how might the Village fare in the next few years and will the Village be able to hold strong. Mr. Erb stated that the Village has such a diverse revenue stream and a hit in any one area would not have a big impact on the Budget. Mr. Erb added that the Village should be able to hold strong and if necessary could go back to the care taker budgets that were utilized a few years ago. Human Services Director of Human Services Nancy Morgan began her discussion by stating that the 2008 Proposed Budget totals $787,500, which represents a 4% ($31,440) increase over the 2007 Budget. Ms. Morgan outlined the various programs and services the department provides related to social services, nursing/health services, geriatrics, at risk and low income residents. Ms. Morgan stated that the State of Illinois’ SHAP grant (Senior Health Advocacy Program) was increased from $2,000 to $21,350 due to the tobacco settlement funds this year and that the Village was one of a very few that received the increase. Commissioner Ann Smilanic suggested that the department list the flu shot clinic in their accomplishments and objectives for the year. Chairman Bennett also agreed that the flu shot should be highlighted and also commended the department on their work in obtaining grant monies. Community Development Director of Community Development Bill Cooney began his discussion by stating that the 2008 Proposed Budget totals $2,220,450, which represents an 8.5% increase over the 2007 Budget. Most of this increase is due to personnel and contractual services. Mr. Cooney stated that the department was awarded three grants in 2007. The first grant was $42,000 for the first time homebuyer assistance program, second was $50,000 received as part of the Chicago Community Trust Immigrant Integration Project and third was the $100,000 Regional Transportation Authority grant to review proposed improvements to the public transportation system within the Village. With the RTA grant there is a $25,000 required match by the Village. Environmental Health Coordinator Bob Roels provided an overview and update on the Crime Free Housing program. Mr. Roels advised that 20 crime free housing certification classes have been held so far. With the new program in place Mr. Roels stated that approximately 1,100 rental dwellings would be licensed under the new program as opposed to 230 before the program was in place. Mr. Cooney provided an overview of the Systematic Sidewalk Inspection Program which is a pro-active survey of the community for compliance with property maintenance issues. To date 80% of the Village has been surveyed by an inspection driving the streets of the Village. Of the 80% surveyed there have been 369 addresses with property maintenance issues. Furthermore, out of the 369 addresses with issues 293 have complied. Police Department Crime Free Housing Coordinator Pat Lyons outlined the Crime Free Housing program and how it has progressed since its April 2007 start. Mr. Lyons discussed the ways the department has advertised to the public and reached out to potential rental property owners and also outlined the seminar schedule and what is taught at the 8 hour seminar. 2 ommander Tim Janowick provided a summary on the recently implemented traffic unit. Commander Janowick advised that the program has been up and running since June 18, 2007 and consists of three officers and one part time officer to be used as needed. Mr. Janowick mentioned that since its inception the traffic unit has monitored 35 locations in direct response to citizen concerns. There is also a signage program being implemented that allows residents to put out signs on their lawns for 1 week in problem areas that remind drivers of speed limits and that children are at play. Deputy Chief Mike Semkiu provided an overview of the 2008 Proposed Budget and highlighted several 2007 accomplishments. One item discussed was the 2007 Village vehicle tag enforcement program that has prompted the issuance of 1200 citations to date and resulted in the purchase of over 3000 vehicle stickers during the same time period. Deputy Chief Semkiu mentioned that in 2008 the department would be conducting an officer recruit test and will continue with their training of current officers. Deputy Chief Semkiu stated that the 2008 Proposed Budget increased by 4.4% over the 2007 Budget. The major increases come from salaries and benefits (personnel services). Mr. Semkiu also highlighted several of the items that appear in the Capital Improvements Plan. Chairman Bennett asked where and when the bike unit be deployed. Chief John Dahlberg advised that the department has been short staffed for the most part of the year and the program was put on the back burner. Since staffing levels have begun to improve the bike unit will be deployed as needed in areas that will benefit the most from the program. Chairman Bennett also commended the Chief on the public service he is providing with the “Chat with the Chief” at the Public Library. IV. C’R HAIRMANS EPORT There was nothing to report. V. FD’R INANCE IRECTORS EPORT There was nothing to report. VI. OB THER USINESS thth There was a discussion regarding changing the start time for the meetings on October 18 and 25 to 6:00 pm and it was decided that both meetings will start at 6:00 pm. VII.NM:O18,2007 EXT EETING CTOBER Commissioner Vince Grochocinski motioned to adjourn which Commissioner John Kellerhals seconded. The meeting was adjourned at 11:10 p.m. The next meeting will be October 18, 2007. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 3