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HomeMy WebLinkAbout0346_001MINUTES COMMITTEE OF THE WHOLE AUGUST 13, 1991 The meeting was called to order at 6:05 p.m. Present at the meeting were: Mayor Gerald L Farley; Trustees Mark Busse, George Clowes, Timothy Corcoran and Paul Hoefert. Absent from the meeting were: Trustees Leo Floros'and Irvana Wilks. Also present at the meeting were: Acting Village Manager David Jepson and Village Attorney Everette Hill. There was a Motion to go into Executive Session at 6:02 p.m. The Executive Session adjourned at 7:25 p.m. At 7:35 p.m., the regular Committee of the Whole Agenda was addressed. Also present for this portion of the meeting were: Director of Public Works Herbert Weeks, Public Works Street Superintendent Melvyn Both, Director of Planning and Zoning David Clements, Director of Inspection Services Chuck Bencic and Mount Prospect Park District Superintendent Walter Cook; approximately 15 persons in the audience and three persons from the print media. II. MINUTES The Committee of the Whole Minutes of July 23, 1991 were accepted and filed. There were no citizens present who wished to be heard. �s COMM Director of Planning and Zoning David Clements provided an overview of the issues relating to access from the Harvest Heights Subdivision to Maple Trails Park. He stated that current tentative plans are to install an extension to an existing sidewalk system on Harvest Lane, past the residential properties and then make a turn into the Kensington Business Center office complex. This would necessitate making an opening in the existing fence and then obtaining easements from the Cummins -Allison business and from the office center at 411 Business Center Drive. These easements would be needed so that the Mount Prospect Park District could install a four -foot wide paved surface to connect to an existing jogging/bike trail and to the Maple Trails Park area. Walt Cook, of the Mount Prospect. Park District, stated that they had verbal assurance from Cummins -Allison and the Property Manager that easements could be granted pending legal descriptions and the location of the path on a Plat of Survey. Mr. Cook stated that, once everything is in place, the construction work could be completed within a week to ten days. It was explained that the entire area within the Kensington. Business Park is served by the River Trails Park District, The Harvest Heights Subdivision, however, is in the Mount Prospect Park District. Through intergovernmental agreement, the Mount Prospect Park District had agreed to develop a park on the land donated by opus Corporation and maintenance of the park (once established) would be assumed by the River Trails Park District. The Mount Prospect Park District has stated that they will complete the bike/jogging path connection from the Harvest Heights Subdivision entrance to the existing bike/jogging path. Trustee Corcoran was concerned about the length of time that it would take to install the walks. Planning and ;coning Director David Clements stated that the property at 411 Business Center Drive is owned by a syndicate based in Minneapolis. In his opinion, it may take time to obtain the easement from this organization. Mayor Parley stated that the Village's first option was to extend. the jogging path due north from an existing walkway immediately accessing the Kensington Business Park area. Although this would have eliminated the need to secure an easement form the owner of 411 Business Center Drive, the homeowner on Harvest Drive (where we would need an easement) was unwilling to provide same to the Village. There was a discussion on installing a gate, approximately four feet wide, in the existing fence surrounding the Kensington Business Center property. Mount Prospect Park District Superintendent Walt Cook stated that, if a gate were not required, they would install a single post in the center of the four -foot opening to deter use by motorized vehicles. Several Harvest Heights residents commented that they would like the Village to intercede on their behalf and have the barbed wire removed from the top of the existing fence. Trustee Corcoran commented that the Cummins -Allison existing parking lot is currently being used by park patrons; As part of the agreement to provide an easement for the jogging path, they are requesting Mount Prospect Police assistance in monitoring use of their parking lot including the possible installation of No Parking signs. Trustee Corcoran also suggested that parking be allowed on Feehanville Drive adjacent to the park. Initial discussion centered around parking on both sides of Peehanville Drive, but this was modified to one side at the present time, with the possibility of parking on both sides at a later date. On behalf of the administration, Acting Manager Jepson will be submitting a report back to the Mayor and Board of Trustees on a total Village cost and feasibility of the project as discussed. -2- The resident at 1215 Wildwood (which is near the dead-end of Westgate Road) told the Board that there are holes in the existing fence, which are being used to gain access to the park. He also stated that there is another hole at Marcella and Gregory that is being used for accessing the business park. He felt that these access points should also be included in a formal walkway system intersecting with the existing jogging path. Another resident of the Harvest Heights Subdivision stated that the newly constructed Aldi Food Store created considerable problems with traffic at Business Center Drive. He felt that the access point as recommended earlier should be accepted. He also stated that he is concerned about the barbed wire on the existing fence and he would prefer to have the fence removed from the westernmost part of the Harvest Heights Subdivision where it abuts to the 411 Business Center Drive property. He felt that grass and weeds growing into this fence make it very unattractive as an entrance to their Subdivision. He also suggested extending the walk adjacent to Harvest Lane all the way to Business Center Drive. There were other residents speaking on behalf of the project they feel that access to the jogging/bike path would be extremely desirable and would offer all citizens of the community the opportunity to enjoy the amenities in the business park. Trustee Corcoran also stated that he would like staff to review the possibility of additional pathways connecting the subdivisions to the south of the park where openings are already present. He further suggested that access points be made for the subdivision north of Kensington. The access points could be marked crossings on, Kensington Road as well as a paved surface walkway connecting to the existing walkways throughout the park. Trustee Hoefert commented that access to the park from the residences north of Kensington was also requested at a recent meeting by the residents. ONEENIMMOI There was no Manager's Report. 2011IMMI DOGMA U.I&fta No other business was discussed. VIL ADMORME There being no further business, the meeting adjourned at 8:46 p.m. Respectfully submitted, S/HERBERT L WEEKS HLW/rcw Director of Public Works -3- Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM 4V TO: MAYOR AND BOARD OF TRUSTEES FROM: JOHN FULTON DIXON, VILLAGE MANAGER RE: RECONSIDERATION OF ENGINEERING PROPOSALS DATE: AUGUST 22, 1991 In order to bring the item forward for discussion, it would be necessary for one of the Trustees on the prevailing side (which would include the two Trustees voting against the motion or either Trustee who was absent) to make a motion to "Reconsider the action taken relative to accepting the proposal submitted by RJN Environmental to perform the construction engineering services for Phase I of the storm sewer improvements". Any Trustee may second the motion. JFD/caf WIr Mount Prospect Public Works Department TM CnIv USA INTEROFFICE MEMORANDUM TO: Village Manager FROM: Director Public Works DATE: August 22, 1991 SUBJECT: Construction Engineering Services For Phase I Storm Sewer Improvements c: Village Clerk on August 14, 1991, a memo was submitted to your office which included a recommendation to award the construction engineering services contract to R.J.N. Environmental for our phase I storm sewer project (Clearwater Park overflow). That memo highlighted my reasons for the recommendation. The following further high- lights those reasons. As stated previously, R.J.N., up to this point, has not approached the Village for additional fees for completion of a contract. On the other hand, Donohue & Associates have, on at least four separate occasions (recently) been given extra payment for services they had performed. Exam- ples: March 1990, additional fees for expanded scope of services on commuter parking lot rehabilitation contract. June 1990, additional fee for engineering services relative to the Melas Park storm sewer project. June 1990, additional fees for Lincoln Street/Weller Creek bridge decking. December 1990, increased fees for Prospect Meadows sanitary sewer rehabilitation project due to extended construction time. Also, R.J.N.'s schedule of hourly fees and charges for professional services on a consulting basis reflects the lowest overall cost. As stated, the request for proposal called for a not -to -exceed figure, but reverted back to actual payment being made on a time -and -material basis. It is quite conceivable that the project could come in under the not -to -exceed figure for R.J.N., thus their total over- all cost would be substantially less. Continuity of engineering services on this project is an important consideration, as is the accountability of the engineering company. It would be in the best interests of the Village if design engineer for the project is also the construction inspection consultant. Then, in the event of errors on their design, they would have to be held ac- countable for those errors. If a second -party engineering firm were to do the inspection, that firm would not be held accountable for design flaws, modifications, or altera- tions. With second -party inspection, construction could be delayed while waiting for redesign in case of error. With the design engineer also the construction inspection engi- neer, field changes could be made quickly and expeditiously to insure that the project is completed according to sched- ule. Finally, although I urge you to award the contract to R.J.N. Environmental, I would not want to delay an award past the meeting scheduled for August 27, 1991. Szabo Construction has been awarded the construction contract. Initial paper work, including insurance forms, documents, notice to proceed, etc, have already been issued to the contractor. He also, I assume, will be ordering pipe based upon the plans and specifications of the bid. The one thing I cannot do at this point is schedule a preconstruction meeting with the contractor, the Village and the construction inspection engineer. I would need to have the construction inspection engineer selected and in attendance at that meeting. Attached, for your review, is additional data which should be considered before contract award. Herbert L. Weeks HLW/td attach. HOURLY FEES AND CHARGES Classification Project Director/Principal-In-Charge Project Manager/Senior Engineer Senior Resident Engineer/Senior Engineer Project Engineer/Engineer Resident Representative/Senior Technician Field Supervisor -Survey Chief/ Senior Technician Draftsman/Senior Technician Clerical/Clerical Assistance RJN Donohue $95.00 $95.00 70.00 75.00 70.00 75.00 60.00 60.00 45.00 45.00 45.00 45.00 45.00 45.00 25.00 25.00 "sSTIMATED MANPOWER COSTS Net Cost Automobile/Field Vehicle $0.24/mile Company Field Vehicle $0.40/mile Outside Equipment Rental, Net Cost plus 10% Laboratory Work, Supplies, 21,600 and Printing 500 580 R.J.N. 1,500 TASKSTOTAL --------------------------------------------------------D ---- PH rr-O/FS ---------------------------- OT/CL HOURS TOTAL COST CONSTRUCTION ENGINEERING SERVICES I. Project Initiation 2 2 2 0 2 2. Preconstruction 0 4 4 0 8 1470 3. Correspondance 2 8 4 0 2 10 $510 4. Onsite Construction Observation 0 20 480 0 4 18 11,030 S. Shop Drawings 0 4 4 0 HO 123,000 6. Pay Requests / Change Orders 0 16 16 0 0 2 12 10 $510 7. As-8uilt Drawings 0 2 2 8 44 $2,140 G. Final Inspection 0 4 8 2 14 $640 9. Narranty Defect Monitoring 0 2 4 0 2 2 14 1690 10. Meetings 4 8 0 4 12 $510 11. Project Completion 2 2 0 6 18 $1,090 -------------------------------------------- 2 2 4 12 1610 Construction Engineering Subtotal--- --_-_-- 10 526 12 40 660 __-_------ ------ ------ ----- ---- $31,100 DIRECT COSTS 12. Travel - 50 trips 1 7.5 miles/trip E $0.24/mile 20 trips ! 55 miles/trip E $0.244ile 190 13. Field Supplies 1264 14. Printing $100 1300 ------------------------- Subtotal - Direct Costs --------- " " "" '"` _____:_:--------------------- $754 GRAND TOTAL $31,954 Compensation for expense items and other charges incurred in connection with the performance of the work shall be in accordance with the following schedule: Travel and Lodging Expenses Net Cost Automobile/Field Vehicle $0.24/mile Company Field Vehicle $0.40/mile Outside Equipment Rental, Net Cost plus 10% Laboratory Work, Supplies, 21,600 and Printing 500 Use of the in-house computer shall be charged on the basis of connect time, CPU (Central Processing Unit) time, and disk storage. DONOHUE & ASSOCIATES Principal -In -Charge Project Manager (Senior Engineer) Quality Assurance (Senior Engineer) Project Engineer (Engineer) Resident Inspector (Senior Technician) Clerical Support Cost estimates not classified GRAND TOTAL Total Hours Total Cost 4 $ 380 50 3,750 10 750 20 1,200 480 21,600 20 500 580 $28,180 1,500 $29,680 Based on 60 working days of full-time construction. Other expenses such as travel, materials, supplies, etc., will be billed at cost. Services subcontracted will be billed to the Owner at invoice cost plus 10%. Use of special equipment such as CARD, computers, television and sewer cleaning devices, nuclear soil density testers, flowmeters, samplers and dippers, etc., will be charged to the project per the standard equipment rate schedule, which is avail- able upon request. R.J.N. Schedule for Phase I Storm Sewer Improvements Work Tack Start Date Finish Date Aught September 1991 October November December 1992 April 5'12'19'26' ' 2 9 *1623*30* 7 :14.21*28* ' d 11 18125* # 2' 9'16'23*30' ' 6'1320'27: Project Start -Up Aug. 21, 1991 # } t t + # + # Preconstruction Administration Aug.21, 1991 Sept. 30, 1991 # # # # ! t i Shop Drawing Review Sept. 23, 1991 Oct. 18, 1991 struction Sept. 30, 1991 Dec. 7, 1991 Monthly Pay Request Review ! f # f # f. F t t t t # # Punch List Inspection Dec. 7. 1991 _ f # # t ! f f t # t ! t t ! t # # F F Substantial Completion Dec. 7, 1991 Final Complcdon)Clean-up April 6, 1991 April 30, 1991'r--�-- Final Inspection April 27 r # # # # # # * # * t t { t } t t # f # t f As—Built Record Drawings Dec. 9, 1991 Dec. 23, 1991 f t t { # # # # r + t * # # t * # > t # f * t t # t * t # * # * t # # DONOHUE AND ASSOCIATES,.__ Work ProjededJ Task Date of Completion 1. Project Initiation 2. Preconstruction Meeting 3. Start of Construction 4. Substantial Completion 5. Project Completion August 21, 1991 August 28, 1991 September 11, 1991 December 1, 1991 April 1992 DONOHUE AND ASSOCIATES WORK PLAN ULE Project Scope Donohue understands the scope of the proposed work as follows: 1. Conduct a pre -construction conference prior to construction with the Village, contractor, Public Utilities, and other concerned parties. 2. Provide project management and coordination with the Village and the Contractor on the project. 3. Provide elevation and alignment reference checks throughout construction of the project. 4. Review shop drawings to verify that they conform with the plans and specifications. 5. Provide construction inspection services. 6. Review contractor's pay requests. T. Review, provide recommendations to the Village as to acceptance of and process change orders. B. Prepare a certificate of substai,tial completion and provide a corresponding punchlist based on the substantial completion inspection. 9. Perform final completion inspection and provide project close-out documentation. 10. Provide "as -built" record drawings. 11. Attend coordination meetings with Village staff as necessary and participate in two Village Board meetings. Proiect Management During construction of the storm sewer, sanitary sewer and watermain, both technical and administrative expertise will be called upon. At Donohue, our project management philosophy is that our Project Manager and Resident Inspector be involved in the project from inception to completion. This ensures an individual's familiarity with the ongoing concerns Of Mount Prospect, both technically and politically. Proiect Observation Full-time field observation by Donohue staff will help verify the Contractor's conformance with the project's plans and specifications. As Donohue will work as an agent of the Village of Mount Prospect, the interests of the Village will be upheld throughout the duration of the project. Communication between will be upheld throughout the duration of the project. Communication between field and office based staff will be a high priority in order to keep the Village staff informed about project details on a day to day basis. Periodic coordination meetings and. regular progress reporting will occur to further enhance communication during the project. Project Documentation As with all projects, Donohue is committed to establishing and maintaining proper, adequate and timely documentation. We at Donohue understand the importance of construction documentation. Our staff is well trained in all aspects of field and administrative documentation. Periodic audits of documentation status will be carried out throughout the project to facilitate proper and timely documentation. Resident Concerns During any construction effort, disruption of the normal day-to-day patterns of the residents can occur. Donohue recognizes the problems and difficulties associated with disruption of residents daily lives. During construction, the Project Manager and Resident Inspector will maintain a sensitivity towards the residents concerns. Residents affected by the proposed construction would be notified in advance of both short term and long term construction schedules. A "hotline" would be established at the Donohue office to field any residents concerns or questions. Care would be exercised to keep the residents informed on a day-to-day basis and to keep open access to their residence and services throughout the project. Interaction with the Village Staff Donohue will act as an agent of the Village throughout construction. The project will be run consistent with the Village's goals and objectives. In order to achieve this, communication between a specific Village representative and the Project Manager will be established and maintained. Donohue's goal is to keep the Village informed on an as required basis to ensure that there are no surprises during the construction phase. Written progress reports and summaries of the week's issues will be presented on a weekly basis to provide the Village with a formalized project reporting system. Schedule The following schedule depicts the major milestones for the project. Although the start dates are assumed, the schedule shows the logical progression of work. It is assumed that final clean-up and restoration would occur during the Spring of 1992, Project Management RJN Environmental will provide necessary project management and coordinate activities between the Village, Contractor, and other concerned parties as required. Project management work tasks to be provided include: Review of Shop Drawings and construction materials proposed to be incorporated into the work by the Contractor for compliance with the plans and specifications. Recommendations will be made to the Village to accept or reject Shop Drawings submitted by the Contractor and materials to be incorporated into the work. 2. Review of pay requests submitted by the Contractor. Work included in the pay requests submitted by the Contractor will be verified for completeness and compliance with the Contract Documents. Discrepancies in pay items and quantities will be resolved prior to recommending acceptance of a pay request to the Village. Unauthorized work not included in the project scope will not be recommended for payment. Proposal and issuance of change orders as required throughout the project. RJN Environmental will also review all change orders proposed or submitted by the Contractor. Change orders submitted by the Contractor for unauthorized work or for time extensions resulting from conditions that were not beyond his control will not be recommended for acceptance by the Village. 4-2 4. Preparation of construction punch lists and statements of substantial completion. Punch lists will be prepared throughout the duration of the project as the Contractor completes sections of the work. The Contract Documents will be enforced to expedite the Contractor's completion of punch list items. 5. Final construction review. Final construction review will not be performed until all punch list items have been completed in accordance with the Contract Documents. A recommendation for acceptance of the project will be made to the Village upon satisfactory completion of all punch list items based on the final construction review. 6. Assistance to the Village with the monitoring of warranties and final waive of liens. RJN Environmental will provide a computerized schedule showing ending dates of material and labor warranties. 7. Meeting with the Village staff and other concerned parties as necessary throughout the course of the project. RJN Environmental personnel will also participate in two meetings with the Village Board during the course of the project to keep them informed of the status of the project and respond to any question or concerns. On -Site Construction Observation RJN Environmental will provide construction observation for conformance to plans and specifications. Full-time coverage will be provided throughout the duration of the construction. Part-time coverage will be provided after substantial completion of the storm sewer improvements to inspect "punch -list" items. For the purpose of this proposal, it was assumed that 50 days of full-time coverage and 10 days of part-time coverage totaling 480 manhours (60 days) will be provided. 4-3 A general listing 'of individual work tasks for on-site construction observation is as follows: 1. Coordinating with the Contractor to maintain project schedules during the project. The progress of the project will be monitored on a daily basis. Recommendations will be made to the Contractor to keep the project on schedule and expedite it's completion. 2. Inspection of materials to be used in the construction of or as part of the Phase I Storm Sewer Improvements infrastructure to ensure the quality of the project. Materials observed to be defective or not in accordance with the Contract Documents will be rejected. 3. Observation of work for conformance with the plans and specifications. Work not in conformance with the plans and specifications will not be recommended for acceptance. 4. Providing construction reference checks for elevations and alignments throughout construction of the project. Reference check elevations and alignments will be recorded and made available for Village review. Work not constructed at the elevations and alignments shown on the plans will not be recommended for acceptance if it compromises the intent of the project or has not been authorized by the Village. 5. Observation of all tests performed at the project site as specified in the Contract Documents. Results of each test will be recorded. Work failing to pass a specified test will be rejected. Work will not be recommended for acceptance until it has been observed to pass all specified tests. 4-4 6. Enforcement of all applicable regulations by federal, state, and county agencies, and monitoring of excavations around all utility lines to minimize accidental disruption of service at all times during construction. 4-S Village of Mount Prospect Mount Prospect, Illinois 51,1��--, au,,4�< INTEROFFICE MEMORANDUM TO: Gerald "Skip" Farley, Mayor John F. Dixon, Village Manager FROM: Cheryl L. Pasalic, Communications Administrator o. DATE: August 22, 1991 RE: Public Hearing for Cable TV Performance Evaluation As you are aware, there will be a public hearing at the Tuesday, August 27 Committee of the Whole meeting to solicit citizen input as a part of the evaluation process in the performance of the cable television provider, Telenois, Inc. This hearing is only one portion of the information needed to complete the ten year evaluation process. A letter was sent to Kelvin Fee, .'ysten. Manager of Telenois, asking for relative data and information to complete the evaluation (enclosed) . This letter also requested technical data which I will have a cable television consulting engineer review, and a request for financial information which I will have our auditor review. This information is due in my office by the end of the business day on August 26. Once this information is received and evaluated, I will issue a report on the findings and the Village Board can make any determinations necessary. I would like to emphasize that the public hearing is only to solicit public comments to aid in the evaluation of the cable company's performance. I will also have copies of any written comments I receive from residents who have sent them in. Notices were sent to all residents who have filed complaints or inquiries to my office in the last 3 years (see attached). MAYOR SERAL7, L PARLEY tRUSTEES -TT MARKW BUSSE I ' OWES GEORGE A CL TIMOTHY - CORCORAN -F0 FLORCS OAUL',VM -CEFERT RVANA K. WiLKS Village of Mount Prospect VILLAGE MANAGER JOHN FUL ON OIXON VILLAGE CLERK 100 S. F-r-nerson Mount; Prosoect, Illinois 60056 --ARCLAFIE' OS Phone: 706 / SS2-6000 Fax: 70e /,322-;,CD22 July 26, 1991 Certified Mail P 069 894 160 and Hand Delivered Kelvin Fee System Manager Telenois, Inc. 1201 Feehanville Dr. Mount Prospect, IL 60056 Dear Mr. Fee: As outlined in Section 6.404.A. of the Cable Communications Code, a performance evaluation of Telenois is required during this tenth year of the cable television franchise. As a part of the evaluation process, the Village of Mount prospect will hold a public hearing on Tuesday, August 27 during the regularly scheduled Committee of the Whole meeting for the purpose of soliciting citizen input on the performance of the cable television operation. The meeting will take place at 50 S. Emerson and will begin at 7:30 p.m. A copy of the notice issued by the Village is enclosed. Notice of the need for the performance evaluation is required from the franchise holder sixty (60) days prior to such evaluation. The anniversary date of the franchise is August 1, which would require that your notice be received by June 1. The notice was received on July 10, some 40 days in violation of the ordinance, Telenois is also required by Section 6,404.C. to announce meetings or hearings on the highest use origination channel no less than three times between the hours of 7:00 p.m. and 9:00 p.m. for five consecutive days immediately preceding each meeting. Please advise which channel this announcement will run on and at what times. As outlined in Sections 6.605.C. and 6.606.A. and D. of the Cable Communications Code, all system tests, FCC filings, etc• are to have copies filed with the Village. This has not been complied with, with the exception of last year's request for such records for the special performance evaluation. Telenois is hereby notified that compliance with these requirements is expected and should be cured immediately. Page 2 Mr. Kelvin Fee July 26, 1991 In order to adequately evaluate the performance of the franchisee, it is necessary for the following items to be addressed or information provided on them. Please send your full responses to these inquiries within thirty (30) days, or by the end of the business day on August 26, 1991. COMPLAINTS ICUSTOMER SERVICE 1. Please provide, by category (i.e. restoration, reception, rates, customer service, billing, installation, etc.), statistics on the number of resolved and unresolved complaints received by the franchisee in the last five years (1986 - present). To avoid confusion on what is being requested, no subscriber names or addresses need be revealed to protect subscriber's privacy. in addition, a complaint is considered to be a problem raised by the customer to the attention of the cable operator. An unresolved complaint is one that has not bee., corrected within 24 hours or has been reported to the Village as unresolved. 2. Please provide a current list of customer service standards adhered to by the representatives of Telenois. PROGRAMMIN 1. Please provide the schedules for any access studio workshops that have been held in the Mount Prospect studio in the last 5 years. 2. Please list a full inventory (by manufacturer, model, serial number, condition, and present value) of what access equipment is available for use or check-out of the Mount Prospect studio. Also include when each item was purchased, any warranties, scheduled replacement, repair history and down-time, and life expectancy. 3. Please list what hours the Mount Prospect studio is available for access use. 4. Please provide a list of what functions (other than public access) that staff, equipment, and facilities at the Mount Prospect facility are used for, and the number of hours per week these activities occur. 5. Please provide copies of the rules and regulations for use of the equipment and facility as well as copies of any request forms for these services. Page 3 Mr. Kelvin Fee July 26, 1991 Please provide a Section 21 (f) state-of-the-art years. list of expenditures towards fulfillment of of the franchise agreement with regards to equipment and technology over the last 5 7. Please provide figures on what investments have been made to refurbish or replace equipment in the last 5 years and what plans there are, if any, to refurbish or replace equipment in the next 5 years. 8. Please provide a list of the requests for equipment, facilities, and -air-time for Mount Prospect residents, and explanations for any denials of request in the last 5 years. 9. Please provide a description of what changes, if any, are planned for programming operations in the last 5 years of the franchise. 10. Please describe, in detail, how increased promotion and recruitment of access users can occur in the next 5 years. 11. Please provide a listing of the number of hours of access programming that have been produced and aired by Mount Prospect residents in the last 5 years, excluding repeats, and what plans Telenois has for continuing to increase the number of hours in the next 5 years. 12. Please provide a list of their jobs and qualifying plans for staffing. current staff and a description of experience as well as any future 1. Please provide a report on the status of compliance with Section 10 of the franchise agreement, Areawide Interconnection of Cable systems, and any plans, including the timetable, for full compliance if not already achieved. AYSTEX OWNERSHIP i. please provide a detailed explanation of what Telenois has described as a "reorganization" in 1988 that changed ownership and guarantees for Telenois, Inc. from TCI Development Corporation to TCI of Illinois, Inc., and steps taken to comply with the transfer of ownership provisions in the franchise agreement and Cable Communications Code. Page 4 Mr. Kelvin Fee July 26, 1991 1. Please provide a detailed explanation of charges, other than rates for programming services, and an explanation of any differentials (i.e. - businesses, single-family homes, multi- family dwellings, etc.). 2. Please list any new services, programming or non -programming, that have been added to the cable operation in the last 5 years, and any plans for additions in the next five years. 3. Please provide a detailed listing of all channels on the system and what services are on them. Also identify unused channel capacity and any plans for its use. 4. Please describe what, if any, anticipated changes will occur in the next 5 years to any tier of service and to the rate structure, 5. Please provide information on any shared channels and the rationale for them. 6. Please provide all copies of any communications to and from all regulatory bodies, including but not limited to the FCC, the State of Illinois and any agencies thereof, etc., pertaining to the operation of the cable system originating in mount Prospect since 1981. Specifically included should be any forms filed with the FCC in the last 5 years (i.e. - Form 320, Form 325, etc.). 7. Please provide information on any future applications of new technologies, including but not limited to pay-per-yiew, interactive television, HDTV, etc. 8. Please provide copies of all system performance tests for the last 5 years and any additional tests performed during the last 5 years. ?A ORED ,NA TION$ 1. With respect to Section 32(b), (c), & (d) of the franchise agreement, please identify and provide copies of any agreements or arrangements (formal or informal) that have been 'granted to any other franchising authority within 100 miles' by Telenois or any other TCI owned or controlled entity. In the event that, in your judgment, the relative favorability to another party is uncertain, please provide copies of such agreements identified as such. Page 5 Mr. Kelvin Fee July 26, 1991 SURVEY 1. As required by Section 6.607.G.7. of the Cable communications Code, please provide the results and precise methodology used in the performance of the Customer Service Survey for this tenth anniversary evaluation. What is the percentage of reliability and how was it determined. 1. Please provide copies of the audited financial statements for the last 5 years including full balance sheets, income statements and notes, as required by generally accepted accounting principles. 2. Please provide a comparison of the last 5 years financial projections of gross revenues versus actual and a financial projection of anticipated gross revenues, operating expenses, and capital asset a9::quisit-4ons (projection of cash flows) for the next 5 years of the franchise. Also detail any contingencies which would impact positively or negatively an these projections. LZ .SED ACCESS 1. Please give an explanation of steps taken to comply with the Cable Act of 1984 requirements with regards to leased access. XODD p1CAT,IONS /REWZWALS/LEGAL 1. Please provide information on any anticipated requests for modification to the franchise agreement and any request for renewal of the franchise. 2. Please provide information or copies of any lawsuits or legal proceedings that have involved Telencis, Inc., TCI of Illinois, Inc., TCI North Central, Inc., TCI Holdings,, Inc., Tele- Communications, Inc., or TCI Development Corp. and any subsidiaries thereof or affiliated entities. This information should include at least the following: - Case Name - Nature/Type of Case - Court or Docket Number - Jurisdiction - Date of Filing - Present Status Page 6 Mr. Kelvin Fee July 26, 1991 Please submit this information to my attention. Should there be any further questions, I will contact you. should you have any questions, please contact me at 392-6000, extension 269. Sincerely, Cher L. Pasalic Communications Administrator CLP: bc enclosure cc: Leo Floros, Cable Liaison Paul Hoefert, Cable Liaison ichn Dixon, Village Manager Vill-age Legal Counsel Ava Whaley, TCI Great Lakes Terry Davis, TCI MAIM0 GERALD L FARLEY TOUSTIVIS MARK W BUSSE 4W, GEORGE A. CLOWES TIMOTHY IL CORCORAN LED FLOWS PAUL %W. I`OEfERT IRVANA K. WILKS Village of Mount Prospect WILLA" ft"A"R JOHN FULTON DIXON VILLA" CLERK 100 S. Emerson Mount Prospect. Illinois 60056 CAROL A. FIELDS Phone: 709 / 392-6000 Fax: 706 / 392-6022 TEN YEAR CABLE TV PE"ORMANCE EVALUATION TO BE HELD The Mount Prospect Village Board will conduct a public hearing as part of a 10 year performance evaluation of the cable television provider, Telenois/TCI, on Tuesday, August 27 during the scheduled Committee of the Whole meeting. The meeting is scheduled to begin at 7:30 p.m. at the Senior Center at 50 S. Emerson. Those citizens wishing to make comment about the performance of Telenois/TCI are encouraged to attend this hearing and provide their comments at this time. For those unable to attend, written comments may be submitted no later than 5:00 p.m., August 26. Please mark such written comments as "Comments for Cable Rearing"' on the letter and envelope. Telenois/TCI will also be given the opportunity to comment on their performance. This hearing will be cablecast as part of the regular meeting on Channel 63, Mount Prospect's government access channel. For further information, contact the Communications Division at 392-6000, extension 267.