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HomeMy WebLinkAbout0345_001Minutes COMMITTEE OF THE WHOLE July 23, 1991 The meeting was called to order at 7:30 p.m. Present at the meeting were Mayor Gerald L Farley; Trustees Mark Busse, George Clowes, Paul Hoefert and Irvana Wilks. Also present were: Village Manager John Fulton Dixon, Public Works Director Herbert Weeks, Deputy Public Works Director Glen Andler, Inspection Services Director Chuck Bencic, Environmental Health Coordinator Bob Roels, Solid Waste Coordinator Lisa Angell, Finance Director David Jepson, three members of the news media and one resident. Trustees Timothy Corcoran and Leo Floros arrived at 7:35 p.m. Ii Minutes The Committee of the Whole Minutes of June 25, 1991 were accepted and filed. Trustee Wilks abstained from the vote. III Citiz&ns tg be Hegrd Mayor Farley called on Trustee Wilks to give a report on the Sister Cities Conference that she had attended. Trustee Wilks reported that she recently attended a conference of delegates to the International Sister Cities Association. At the conference she made numerous contacts with representatives from other countries and was impressed with the enthusiasm and commitment of the delegates. Trustee Wilks stated that the Sister Cities Organization was started 35 years ago with the intention of promoting exchange programs and developing citizen/diplomats among the member countries. One of the highlights of the conference was the performance of the students of Mount Prospect's Suzuki Academy during the program. The students received a standing ovation for their performance which was given under very difficult circumstances. Trustee Wilks stated that the Mount Prospect Sister Cities Organization is still trying to select an appropriate Sister City for the Village. She also suggested that monies be included in the 92/93 budget for a Village representative to attend the 1992 conference to be held in Oklahoma City. At this year's conference, Trustee Wilks received a colorful poster titled "Expressions of Harmony" which she had framed and presented to Mayor Farley. Mayor Farley thanked Trustee Wilks for her willingness to attend the conference and for the encouraging report that she presented. There were no citizens who wished to address the Committee IV Medic 1W Ordingmr, Environmental Health Coordinator Bob Roels addressed the Committee and explained that a model ordinance regarding the proper disposal of medical waste had been developed in conjunction with the Northwest Municipal Conference (NWMC). Mr. Roels stated that the purpose of the ordinance was to educate the medical profession and the public regarding the proper disposal of medical waste such as hypodermic needles or "sharps." Additionally, the ordinance gave authority to follow up on complaints of violations. In response to a question by Mayor Farley he stated there were an estimated 200 medical offices in Mount Prospect who would be targeted. Mr. Roels stated that similar ordinances had been adopted in several NWMC municipalities and had been well received. Mayor Farley said he thought the intent of the ordinance was to inform and protect residents regarding the dangers of improper disposal of medical waste products. He added that this action had been recommended by SWANCC because these items have been barred from landfills. Mayor Farley stated that he thought the Village would be better served with the ordinance than without it and suggested that it be adopted. Trustee Busse expressed his concern over the amount of staff time to implement and enforce this ordinance. Mr. Roels said it would take approximately 6 months to implement and that it would be worked on during non -peak times of activity. Trustee Clowns asked how much of a problem actually exists. Mr. Roels stated that there have been 2 - 3 incidents over the past 5 years. Trustee Clowes, stated that the Village does not enforce the disposal of chemical waste and preferred that the medical waste disposal problem be addressed at the County or State level. He added that there should be warnings and instructions on the packages that are purchased. Trustee Floros asked how this ordinance would apply to residents. Mr. Roels responded that landfills will no longer accept medical waste and residents need to know how to dispose of medical waste. He added that the waste products should be returned to either a doctor or a medical clinic. Trustee Wilks commented that she had contacted a dentist and a mortician to see how it would affect them. Their response was that it would be minimal. The dentist said he would prefer a central location for disposal of the medical waste and the mortician said he currently returned the waste to a hospital. Trustee Wilks was also concerned about the effect on residents. Trustee Corcoran stated that he thought the public has been too casual in this area. He added that we need to be more careful and that he thought this was a reasonable ordinance. Village Manager Dixon stated this ordinance was a starting point and would help the Village when the balefill becomes operational. A poll of the Committee indicated that Trustees Wilks, Corcoran, Hoefert and Busse supported the ordinance and Trustee Clowes opposed it. Trustee Floros was not sure at this time. N Inspection Services Director Chuck Bencic reviewed the Village's existing detention requirements with the Committee. Currently, all commercial and industrial development and any residential development of 5 acres or more requires a provision for, detention. Mr. Bencic calculated the potential detention that would be required for a 1.4 acre (4 lots) and a 2.6 acre (8 lots) residential development by the same formula that currently applies to the larger developments. The calculations suggested that the 2.6 acre development would require one of the eight lots for the detention area. For the 1.4 acre development, it would have required 2,100 feet of 30 inch pipe for underground storage or 1.3 feet over the entire back 25 feet of the lot for above ground detention. Mr. Bencic recommended that a hybrid method be adopted which included any development of two acres or more or any development which covered more than 45% of the lot. During the discussion that followed, the Trustees were reluctant to take any action that would discourage developers, but they generally agreed with the need for detention. Mayor Farley stated that he thought there was support for the change but he recommended that the Village contact other municipalities to see bow they have addressed this problem. Additionally, Trustee Wilks requested Mr. Bencic to present some sample calculations to the Board. Finance Director Jepson reviewed recent medical benefit cost trends with the Committee. Mr. Jepson pointed out that the net cost to the Village for the fiscal year ending April 30, 1991 was $1,059,024 compared to $415,492 for 1985/86. (Net cost is the Village's actual share of the cost; i.e. total cost less employee, library, and retiree contributions). During the five year period since 1985/86, the net cost per employee increased from $1,746 in 85/86 to $3,879 in 90/91, for a jump of $2,133 per employee, or 122%. Because medical costs are increasing faster than had been expected, the revised estimate for the current fiscal year (91/92) increased to $1,205,385 and the projected net costs for 92/93 are $1,418,300. The net cost per employee is estimated at $4,415 for 91/92 and will jump to $5,195 in 92/93. Mr. Jepson stated that at the current rate of increase, Village costs will double every four to five years. The Village is not alone in facing this dilemma. Most neighboring communities are experiencing similar increases, and a recent series of articles in the Chicago Tribune stated the average corporate increase is expected to be 24 to 32 percent. Mr. Jepson then explained two financial schedules which had been supplied to the Committee. The first schedule categorized 90/91 costs by group (Village Employees, Library Employees, and Retirees) and by the type of cost. The second schedule shows the actual costs for 90/91, estimated costs for 91/92 and projected costs for 92/93. During the explanation of these schedules Mr. Jepson stated that for 90/91 the Village underfunded medical costs by $135,463 and that due to the revised estimate for 91/92 a budget amendment of $160,000 would be needed for 91/92. For the 92/93 budget year, the Village contribution is estimated at $1,400,000, some $500,OW more than was provided in 90/91. He said that the increase from what was originally budgeted in 91/92 to the amount projected for 92/93 is $375,000. 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An analysis of the two options indicated that for the first year of the contract the charge based on the number of units would total $779,078 compared to $540,595 for a rate based on the number and capacity of refuse containers. The total charge for the Arc container rate is actually $188,396 less than the total amount being paid to BFI under the current contract. Over the three year term of the contract, the savings are $432,006 over the current contract. Ms. Angell said the analysis of the container charges indicated there were some inequities in the distribution of the charges between townhouses and apartments. Under the container charge, some townhouse complexes would pay considerably more than they are currently paying and some apartment complexes would pay less. An equitable solution seemed to be to contract with Arc for the container fee and then for the Village to bill the multi -family complexes on a unit fee basis for their share. The advantage of this arrangement would be that the Village would realize the lower container cost and at the same time maintain lower rates for all the multi -family units. It would also provide means whereby an incentive discount for recycling could be established. The recommended plan included maintaining the current monthly unit rate at $4.30 per unit for the first year and increasing that amount 8% per year for year 2 and year 3 of the contract. Any multi -family complex that actively recycles would be eligible for a 10% discount from the stated rates. Ms. Angell will be meeting with each multi -family association and explain the potential recycling discount. The discount will go into effect February 1, 1992. The Committee members approved the plan to elect the volume -based charge option and to bill the multi -family complexes on a unit charge basis. VIII Manner's RgPDAr Village Manager Dixon reported that door hangers are being placed on each residence prior to the 1st pick-up by Arc Disposal Co. Also, Public Works personnel will assist if there are any missed pick-ups. He also stated that as soon as information on the surcharge and property tax legislation is available he will pass it on to the Village Board. IX Other Business No other business was discussed. X Adjournment There being no further business the meeting adjourned at 9:39 p.m. Respectfully submitted David C. Jepson, Finance Director VYLLAGE OF MOUNT PRO SPEuT PLANNING AND ZONING DEPARTMENT Mount Prospect, Illinois TO: DAVID JEPSON, ACTING VILLAGE MANAGER FROM: DAVID M. CLEMENTS, DIRECTOR OF PLANNING AND ZONING DATE-. AUGUST 9, 1991 SUBJECT: UPDATE - ACCESS TO MAPLE TRAILS PARK FROM HARVEST HEIGHTS SUBDIVISION As you requested, this memo will serve as an update on the matter of access to Maple Trails Park in Kensington Center for Business from the Harvest Heights Subdivision. The staff of the Mount Prospect Park District took a lead role in working on tasks involved with this access. This included working with .property_ owners—who might be effected by access across their property to the park site. The Planning and Zoning Department provided the Park District with base maps for their use in considering locations for access. At this time, the'Park District staff has determined that direct access across 702 Harvest - Lane to the C' Punu nins Allison property is not possible. Please see the attached site sketch. As an alternative, the Park District staff has contacted the ownership of the multi -tenant building at 411 East Business Center Drive to discuss access across this property. Recently, Director Tom Tayler received word from the property manager of the building that the owner's attorney would be contacting the Park District for specifics on an access easement/agreement. Tom Tayler believes this is a positive sign, and he hopes to proceed on formal details as soon as possible. Mr. Tayler has also talked with Cummins Allison about access across the western edge of their property, to tie directly to Maple Trails Park. Cummins Allison has agreed, subject to final details on location. If the Park District is successful in finalizing details for access across 411 Business Center Drive and Cummins Allison, Village Manager John Dixon has indicated that he would recommend to the Village Board, that the Village -extend the public sidewalk along the existing right-of-way of Harvest Lane to connect with the access point at 411 Business Center Drive. Mr. Dixon also would recommend the Village pay the cost of a gate in the fence. Mr. Dixon believes if. the Park District,- completes the asphalt bike path in Kensington Center to Maple Trails Park the Village coulee ' construct the sidewalk on Harvest Lane to finalize connections from the Harvest, Heights Subdivision to the park. The sidewalk construction is estimated at $2,500 And the gate approximately $200. DMC:bg qll E. 15U5IME66 canEp- DZIVE . (14mm-TEAwr smwma) 3mfl"'=11K0�1) -M \JIU-116E) CTC,?,e co 7 U.S. mA / \ ESAw a.\: .mom o j \ BUIL <�k61a «l < SO. FAT. .CHARMILLES \ TECHNOLOGIES GESTETNER\ ©` » «« SHAFFER & M w-.0a _*,0e&/ 10 .ce rE Om! d#■■ »MR C2 ALLISON 2^ ° ©m ^ »ItA+12 AA 03-11 . » §«