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HomeMy WebLinkAbout0314_001MINUTES COMMITTEE OF THE WHOLE JUNE 25, 1991 I. ROLL CALL The meeting was called to order at 7:30 p.m. Present at the meeting were: Mayor Gerald L Farley; Trustees Mark Busse, George Clowes, Timothy Corcoran, Leo Floras and Paul Hoefert. Absent from the meeting was: Trustee Irvana Wilks. Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager John Burg, Communications Administrator Cheryl Pasalic; 4 persons in the audience and three members of the press. 11. MINUTES The Committee of the Whole Minutes of June 11, 1991 were accepted and filed. Ill, CITIZENS TO BE HEARD Jim Hoffman, 1811 Sitka Lane, presented a plea for the approval of a Home Occupation Ordinance which would allow the parking of Class D vehicles in garages. He presented photos of his truck in the garage and a brochure with examples of various sized trucks. He distributed a copy of a Petition that a neighbor took over a one-hour period and noted that everyone signed the Petition in favor of his truck being allowed in the garage. Mayor Farley said that what caused the Board concern was the large size vehicle that could be included in a Class D license. Trustee Busse said he would not have a problem if the vehicle would be garaged. Trustee Hoefert suggested that perhaps the Board would need to look at the class of license as well as the size of the vehicle. Mayor Farley said this request will be taken into consideration at the Board meeting on July 2. IV. UPDATE ON CABLE TELEVISION Communications Administrator Cheryl Pasalic explained what had occurred with regard to the negative option for the Encore film channel that was being offered by Telenois. A negative option is one in which a customer will be billed unless the customer tells the company to cancel this service. Ms. Pasalic indicated that she had checked with our legal counsel regarding the legality of a negative option. This matter was brought to the attention of the Attorney General. Due to legal problems in Illinois as well as throughout the country, Telenois decided not to offer Encore as a negative option. Ms. Pasalic indicated that channel realignment occurred when the Encore channel was introduced. At that time, the TB N religious network was dropped. Ms. Pasalic said she received several complaints about this. However, the Village has no control over programming to be carried on cable television. These complaints were forwarded to Telenois promptly. Ms. Pasalic indicated that there is a mandatory Cable Performance Evaluation later this summer. The Trustees made it clear that it would be very important to publicize this Evaluation to interested parties. Ms. Pasalic noted that the request for modification of the Franchise by Telenois was denied on the merits and for the failure to submit financials as requested. She indicated there is no proposal on the table right now. She said the System Manager will be meeting with her on various other items. Ms. Pasalic indicated that programming has increased more than two-fold in the last year on Channel 63. Mayor Farley asked if there has been any more cooperation on divulging the financials. Ms. Pasalic said that after lengthy discussions Telenois has opened their books and agreed to an audit. Mayor Farley said he would like to appoint two Board members as an Ad Hoc Committee to discuss future cable modification requests. Trustee Hoefert asked for details regarding the proposed elimination of the box and the reduction of channels from 120 to 60. Ms. Pasalic outlined the history behind this request. In January 1990, TCI requested elimination of the converter box by going to 60 channels. Ms. Pasalic said the Northwest Cable Council was concerned because the industry is looking toward addressability and pay-per-view. She noted that over 30% of customers in towns where they have gone from dual cable to a single cable system still have converters because certain channels are scrambled. She said that the Olympics next year will be a pay-per-view program. In towns that have converted to single cable, they will have to have a converter for this special event and others. She thought the rate for the Olympic packages would be from $135 to over $200. In regard to the upgrading of the system to fiber -optics, Ms. Pasalic noted that this was necessary to meet FCC standards. She said that all of the trunk lines are fiber-optic now. Trustee Clowes said it was very clear what the Village's concerns were with the cable company. He said that the books should be available for review at 30 days notice. -2- Trustee Hoefert asked if there has been a decline in complaints. Ms. Pasalic said that complaints are nowhere near the level of last year. Trustee Hoefert asked what the usual complaints are. Ms. Pasalic said there is a wide variety from complaints about the converter, the Encore service, rate increases, outages and sometimes picture quality. Trustee Hoefert asked about the return of the radar channel. Ms. Pasalic said that the cable company would probably be willing to return the radar channel if we would give up one of the public educational or governmental access channels. She said we do not want to sacrifice another government channel to get the radar channel back. Trustee Corcoran indicated that the Park District, Library channels and other such channels are just message boards. He felt that the weather channel is valuable. He would be willing to give up one of these channels to get the radar channel back. Ms. Pasalic indicated that programming start-up costs are very high for these governmental bodies. For this reason, they have not started programming. Trustee Hoefert emphasized that for the Performance Evaluation the Village should get notice out as early and as widely as possible. Ms. Pasalic indicated that we can send notices to various interested parties including those who have complained over the last three years. Trustee Hoefert asked what has happened to the Cable Commission. Mayor Farley said that one of their main functions was reviewing programming. The Commission was disbanded due to limited issues. However, Mayor Farley said the Board could look at reviving the Cable Commission. He said he would discuss this with Ms. Pasalic. Mayor Farley said he would like to appoint Trustees Hoefert and Floros to meet with Ms. Pasalic and representatives of Telenois. Trustee Corcoran said the Village has played hardball with TO but there have been no results. He felt that if the cable company is beginning to cooperate; for example, by opening their books, let's try to concede a few points and try to move forward because this could be a benefit to the subscribers. Ms. Pasalic said that indeed the new management has had a much softer line. She said that the former management used to threaten to sue the Village before we even sat down to discuss an individual item. Ms. Pasalic asked for direction on the survey regarding Channel 63 programming. The Committee asked for a report. -3- Trustee Clowes asked how unresolved complaints are handled. Ms. Pasalic said unresolved complaints are immediately called out to a TCI representative. The company has ten business days to respond. If they cannot resolve the problem, usually the Village does not hear from TCI. The Village gives them 30 days to cure. If the problem is not cured, it goes to the Board for review and passible penalty. Trustee Clowes said he "heard that the Park, Library and District 214 may consider programming. Village Manager Dixon said staff has talked to other governments. He said they want free service; something which we cannot provide. He said they will have to contribute their fair share. This item could be discussed with other Boards at an Intergovernmental meeting. Village Manager Dixon said that newspaper vending machines in the past have been chained to street' lights and hydrants. They have been placed at corners where they obstruct vision and they have been placed near the train station in the mud. He said this Ordinance attempts to address some of these problems. He said he is not suggesting 'a fee. This Ordinance has been upheld in Court. He also noted that he has requested the Village Attorney to draft an Ordinance for Express Mail machines which also may be a sight obstruction. This Ordinance will be forwarded in the future. Trustee Hoefert was worried that this Ordinance may be overkill. He asked if there was a simpler way to handle the problems. Trustee Corcoran asked how many machines will not fulfill this proposed Code. Mr. Dixon said approximately six by the Railroad Station need pads. Two or three machines at the south end of town, would also need pads. Trustee Corcoran asked if this proposed Ordinance was passed on to the newspaper companies. Mr. Dixon said that two years ago, we talked to three major newspapers. He said they did not oppose an Ordinance as long as it is the Court approved Ordinance which this is. Trustee Busse said he had received comments from residents who were concerned about walking in the mud. He asked if the problems could be resolved without an Ordinance. Manager Dixon said the Village had other concerns such as newspapers chained where they do not belong. He said it is easier to remove these vending machines with an Ordinance. Trustee Hoefert also wondered whether an Ordinance is needed. Mayor Farley said there was a problem in Chicago with large newspaper vending machines with advertising. He said we could not prevent this problem without such an Ordinance. Mayor Farley said he favored the Ordinance which prohibits nudity and sexually -explicit material. -4- Trustee Clowes also supported that version of the Ordinance but suggested leaving out some of the details regarding the maintenance of some of the machines. Trustee Corcoran supported the Ordinance without the references to nudity and sexually -explicit material. He said we can consider these subjects at a later time if it becomes a problem. He said the intent of the Ordinance was mainly placement of the machines. Trustee Floros felt this Ordinance was overkill. He felt it should be simplified. Trustee Busse was in favor of the Ordinance without reference to nudity and sexually -explicit material. Trustee Hoefert was also in favor of that version of the Ordinance with the reduction in the lengthy Ordinance. The consensus of the Committee was to support the Ordinance without reference to nudity or sexually -explicit material and with a reduction in the lengthy Ordinance. VI. MANAGER'S REPORT Village Manager John Dixon reported on the following: 1. The Newspaper Vending Machine Ordinance will not be on the upcoming Board Agenda because the Village Attorney is on vacation. 2. Mr. Dixon indicated that the Village received a number of requests for sidewalk cafes due to the experiment at Sam's Place. He said he will have a report on. Friday regarding Sam's Place as requested by the Resolution a year ago. 3. Village Manager Dixon met with the Transportation Unit and discussed various transportation projects such as a full interchange at the Tollroad and Route 83, and trying to designate Seminole and Willow Road on the FAU System. VII. ANY OTHER BUSINESS Trustee Busse asked for a clarification on the report for the sidewalk cafe at Sam's Place. Village Manager Dixon explained. Trustee Clowes then asked a question about a possible interchange on Route 83. Mr. Dixon explained. NI VIII, ADIQUHNR There being no further business, the meeting adjourned at 10:15 p.m. Respectfully submitted, JOHN P. BURG Assistant Village Manager JPB/rcw Fol Village of Mount Prospect ,Mount Prospect, Illinois ti INTEROFFICE MEMORANDUM TO: MAYOR AND BOARD OF TRUSTEES FROM: JOHN FULTON DIXON, VILLAGE MANAGER RE: ITEMS ON THE AGENDA DATE: JULY 19, 1991 The Northwest Municipal Conference has put together a model Ordinance on disposal of medical waste. The ordinance is all encompassing, including controls on single family household usage of needles and other medical items that may be used by individuals for particular disease purposes. The Ordinance would also cover any laboratories or other types of medical facilities that we already have in our community or may contemplate coming into an industrial area. This Ordinance allows the Village to make sure there are tight controls on medical waste that may be generated at any sight throughout the Village. 161*06,031 666-4 Luam The Committee had discussed, in the past, reducing the requirements necessary for detention. Presently the Metropolitan Water Reclamation District dictates that all residential properties larger than 5 acres shall have detention requirements and while all commercial and industrial zoned property should have detention requirements. The Village has adopted the policy of the Water Reclamation District and has added additional requirements to those properties that do have detention requirements. After review, staff is recommending that the Board lower the size limitation for residential parcels to 2 acres, with language also indicating that should that parcel exceed the allowable lot coverage area specified in the Zoning Code for that zoning classification, provisions for storm water holding facilities July 19, 1991 Page 2 of 3 should be included. This will mean that parcels in residential zones such as schools, churches, municipal buildings, etc. will have to abide by a more strict detention requirement. We recently reviewed our medical costs and benefit plan for the employees. our present policy is to charge employees $39.00 for those who are active full-time employees, who qualify for medical coverage, on a monthly basis for a family plan and $13.00 for single plan. Employees who have qualified to be classified as retirees of the Village are permitted by State Statute to participate in the medical plans of the Village, however, they are required to pay the full cost of the premiums. That cost has jumped significantly in the last few years and probably will continue to have significant jumps in the future. Many of the employees who have retired in the last few years are starting to see as much as 50% of their pension pay being taken for medical coverage for the family plan. The cost for single coverage would be one-third less. The estimated cost for this coming year is $484.50 with the single plan being $161.50. The Village needs to review the medical plan again. It is my contention that the medical benefits are there for the catastrophic loss. I feel that it would be appropriate for us to start reviewing modifications in our plan and/or increasing the payment by full-time employees. We presently have agreements with each of our recognized union groups wherein the coverage and payment is spelled out specifically. I believe it is time for us to determine that either future monies that are negotiated for compensation be placed in salary increases or in medical increases or combination of the both, but it would be a flat dollar amount maximum as opposed to just continuing the benefits at the cost which they are costing us. The concern that I have is that many of the people who have retired are finding a hardship in payment of the medical costs, either now, or will find a hardship some time in the near future. I believe we should be very cautious in making any modifications to our retirees requirement for paying for benefit amount. That should be a negotiated amount if we wish to do so in each of individual contracts and should not be granted without major 'give -backs' by each of the union groups. July 19, 1991 Page 3 of 3 jil"Ifte=wma - I ._• _ ­ - The Board will be presented a recommendation for multi -family waste collection fees which will show no increase to the multi -family user as well as a reduction in the cost the Village will be paying over the next 3 years. The proposal is for no increase in cost for this coming year for multi -family units, however, if there is an active participation in recycling there will be a 10% reduction. This 10% reduction would continue for each of the 3 years, meaning that in the first and second year their cost would be no more than what they are presently paying for collection and only in the third year would there be an increase of approximately 8% over what their present cost is this last year. I believe this program is beneficial to the multi -family residents as well as the Village. JOHN FULTON DIXON VILLAGE MANAGER JFD/caf Vi I I a go 0 1 � o u n t Pro s p 9 c Mount Prospect, Illinois INTEROFFICE MEMORANDUM K r) 1.) C Bencic, Director or Inspection Services rom Bou noels, Environmental Healtn Coordinator bate: July 10, 1991 Pe : Model Ordinance on Medical Waste Ine model ordinance was developed in response to a request from SotANC. The reauest was made during the review process for the site cf the oaieti 1 1. The intent of the request appeared to be to, address any potential concerns regarding medical waste and minimize any negative impact on this issue. The site of the balefi 1 1 was not approved. I am not aware of the current status regarding the status of the balefill. 7 am a member of the committee which developed the ordinance. The ordinance was primarily developed from ordinances previo-us'ly adopted by Schaumburg, Hoffman Estates, and Palatine. The ordinances of Schaumburg and Palatine requires that a written orotocol for the disposal of medical waste is submitted to the village. lage. For those Vi I lages a great deal of staff time was involved in locating, educating, and receiving written protocols from all medical facilities. The model ordinance differs in that the written protocol is recuired to be kept on site and is not required to be submitted to the Village or City. Reception of r-ne ordinance in neighboring communities has been positive witri a minimum of negative feedback. The major problem encountered has peen the disposal of medical waste by tne resident. Residents wno require medical attention at home do not have an easy method of legally disposing of medical waste. To address this orcblem communities nave loosely interpreted the ordinance for residents. Ani efforts to address tne crociem of disposal for residents by the committee Of the NWMC were not recommended by the attorneys for SwANC. :n the adoption of the ordinance the staff time would be involved in locating all the aoolicaole facilities. education of the cl-dinance through a mass mailing, and being prepared to answer auestions. Follow-up mailings would have to be made every several years. Business license information has proven inadequate to locate all applicable facilities. A search of the telephone directory has ceen more successful for Schaumburg and Palatine. Based on the e-oeriences CT Schaumourg and Palatine. an estimate of the applicable facilities in Mount Prospect would be several hundred. Ire number of applicable facilities has been much greater that the rumiDer actually licensed. Several weeks staff time would be involved in imciementing the ordinance. At oresent if we adopt this ordinance we will fall farther behind on the routine insuection of restaurants. "rood stores, multi -family buildings, and swimming 000 is. Cur rent 1v a service reauest regarding trie disposal OT medical waste is rare. Our PUOI ',C WOrKS becartment would be aware of concerns receiveo -rrcm BR: cc: Pi le WT17N NORTHWEST MUNICIPAL CONFERENCE A REGIONAL ASSOCIATION OF ILLINOIS 1616 E. GOLF ROAD MUNICIPALITIES AND TOWNSHIPS DES PLAINES, IL 60016 REPRESENTING A POPULATION OF OVER ONE MILLON (708) 296-9200 FAX; 29&9207 FOUNDED IN 19M TO: NWMC! Managers Arington Heights FROM: Barrington Bartlen Bria"W C. Nigbor, Pro?lct Coordinator Buffalo Grove Des Plaines SUBJECT: Presenting a Model Ordinance on Medical Elk Grove Village Evanston Waste Disposal Glencoe Glenview DATE: June 17, 1991 Hanover Park Highland Park Northwest Municipal Hoffman Estates The Presidents and Mayors of the Inverness Conference approved the model medical waste ordinance Lake Forest developed by the Health Directors Committee at their June 12, Lake Zurich Libertyville 1991 meeting. A copy of this ordinance is attached. Linconwocid Morton Grove The model ordinance was fashioned after those in place in Mount Prospect Niles Hoffman Estates and Palatine, and was designed with ease of Northbrook enforcement in mind. In essence, the ordinance requires that Northfield medical waste be securely stored until removed for approved Palatine disposal. Medical waste generators must maintain files Park Ridge showing I medical wastes have been disposed via approved means. Prospect Heights Rolling Meadows Roselle The ordinance also requires that residents package needles Schaumburg Skokie and other types of medical sharps in puncture proof Streamwood containers prior to disposal. This provision was added as Vernon Hills almost every town has reported incidents of a trash collector Wheeling being pricked by a needle in a garbage bag. wismette Winnetka Elk Grove Twp Municipalities are encouraged to adopt a medical waste Maine Two ordinance for a number or reasons, including: New Trier Two Northfield Twp Wheeling Twp 1. Protecting the environment by diverting medical wastes from landfills not designed for medical waste containment. OFFICERS President 2. Protecting the citizenry from needle pricks and exposure to Sonya A Crawshaw Hanover Park potentially infectious materials. Vice -President 3. minimizing liability for the Solid Waste Agency of Northern Joan W Barr Evanston Cook County members by diverting medical wastes from the Balefill operation. Secretary -Treasurer William R Sommer Liriwnwood 4. Avoiding the possible usurpation of local autonomy should eventual state legislation address the topic. Executive Director RitaRAthas Feel free to contact the NWMC or any member of the Health Directors Committee if you require additional information. A Model Ordinance Regulating Infectious Medical Waste Ordinance No. WHEREAS, the Village/City of County, Illinois, is a home rule unit of government pursuant to the provisions of the Constitution of the State of Illinois of 1970 and as such home rule unit is empowered to enact such legislation pertaining to its local government affairs as is deemed necessary in the best interest of the city/village; and WHEREAS, the Village/city is interested in protecting the environment through prevention of the disposal of infectious medical wastes with the municipal waste stream; and WHEREAS, the Village/City is committed to the protection of its citizens, and the general public, from infectious medical wastes and medical instruments that pose a health risk when improperly disposed. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES/MAYOR AND CITY COUNCIL OF THE VILLAGE/CITY OF — I COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1 That the Code of Ordinance, Illinois, as amended, be and same is hereby further amended by adding, new Sections through to Article Chapter entitled which new sections through shall be read as follows: Section Regulation of Infectious Medical Wastes. The handling of infectious medical wastes as hereinafter defined shall be regulated in accordance with the provisions of this chapter. Section 'Definitions for purposes of sections through the following definitions shall apply. Paap I (A) INFECTIOUS MEDICAL WASTE Infectious medical waste shall mean waste that is capable of transmitting a communicable disease. Infectious medical waste includes, but is not limited to, the following: 1. pathological wastes (human tissues, blood, excreta, and secretions) 2. cultures 3. used sharps 4. infectious agent stock and associated biologicals 5. human blood and blood products 6. human body parts and contaminated disposable bedding, bandages and dressings 7. contaminated laboratory wastes 8. wastes from surgery and autopsy 9. contaminated animal carcasses, body parts, and bedding Examples of establishments generating infectious medical waste include, but are not limited to the following: 1. hospitals 2. doctor's and dentist's offices 3. medical and diagnostic laboratories 4. blood banks and plasma centers 5. ambulatory surgical facilities 6. long-term health care facilities 7. research or analytical laboratories 8. pharmaceutical facilities 9. veterinary offices and hospitals 10. clinics 11. mortuaries 12. animal quarantine facilities (B) COMMUNICABLE DISEASE An infectious agent or its toxic products which is transmitted directly or indirectly to a well person from an infected person, animal, or arthropod, or through the agency of an intermediate host, vector, or the inanimate environment. (C) SHARPS Hypodermic and suture needles, syringes, scalpel blades, pipettes, lancets, guidewires, or other objects that could cut or penetrate the skin but not limited to the above. (D) LIQUID INFECTIOUS MEDICAL WASTE Liquid waste that is included with solid infectious medical waste for treatment and disposal. It does not include urine, wash water, and other liquids most properly disposed of via the sanitary sewer. Paqe 2 (E) EFFECTIVE TREATMENT Treatment that reduces pathogenic qualities of the waste to a point where it is safe to handle by non -classified personnel. to be effective, the treatment must be designed for the waste in question and be carried out in a manner acceptable to the authorized enforcing agent for the city/village. The treatment may include, but is not limited to the following: 1. incineration 2. steam sterilization (autoclaving) 3. chemical disinfection 4. thermal inactivation 5. irradiation (F) SECURED AREA An area which is accessible only to classified personnel. If indoors, the area must not be accessible to the general public. If outdoors, the area must be locked. (The following 2 sentences may be added as an option). Secure areas must be marked with the universal biohazard symbol. The symbol must measure at least six (6) inces in height. (G) HEALTH OFFICER (Insert text authorizing enforcement of this ordinance by the appropriate agent for your city/village) Section . Written Protocol. A written protocol for infectious medical waste treatment and disposal, and receipts documenting the proper removal or disposal infectious medical wastes, must be maintained on the premises and available for inspection by the authorized enforcing agent for the city/village. The protocol must include storage before treatment, methods of treatment, quality assurance checks per specifications of the manufacturer of the equipment used to treat the infectious medical waste, and final disposal methods. Receipts documenting the proper removal and/or disposal of infectious medical wastes must be maintained for the most recent twelve (12) month period. Receipts shall be from a licensed medical waste hauler, or sanitary landfill, incinerator, or other facility approved for the disposal of infectious medical waste. Section . Storage Before Treatment. Infectious medical waste being stored prior to treatment, or prior to collection for subsequent treatment, shall be kept in a secure area. Used sharps shall be placed in puncture -resistant containers. Liquid infectious waste shall be stored in leak -proof containers. Each infectious waste container in the storage area shall be individually marked with the universal biohazard symbol. Paae 3 Section . Storage Times. Storage times for infectious medical waste that can putrefy and generate noxious odors shall be no longer than seven (7) days above 15 degrees fahrenheit or thirty (30) days below 15 degrees fahrenheit. Storage times for other infectious medical wastes shall be kept as short as possible, but not to exceed thirty (30) days. Section. Packaging of Infectious Medical Waste. Packaging of Infectious Medical waste shall be in the following manner: 1. if liquid, in a leak -proof container before being bagged, boxed, or drummed. 2. if sharps, in a puncture -resistant container which is non-openable except by use of tools, before being bagged, boxed, or drummed. 3. all waste placed in sealed, tear -resistant plastic bags identified by the universal biohazard symbol. The bags shall be thick enough to contain any spilled liquid infectious waste. 4. all waste in a second properly identified bag, box, or drum, if the treatment process destroyed the biohazard marking or reduced the structural integrity of the original bag. Section . Final Disposal. Final disposal of infectious medical "waste must, be in a United States Environmental Protection Agency approved sanitary landfill or incinerator approved for infectious or medical hazardous wastes. Section Packacring and Disposal of Resident Generated Medical Waste Sharps. Medical waste sharps generated by private residents shall be packaged in a puncture proof container prior to disoposal. Disposal shall be in a method that is approved by the Municipal Health Department. Section Exemptions. Exemptions from the requirements of Section through may be granted in writing by the (insert correct text) if sufficient evidence indicates that such exemptions would not cause a risk to public health. Section . Penalties. Any person found guilty of violating any provisions of Sections through shall be fined (insert appropriate text). (Note: also insert text cross referencing the enforcement of these Sections with other provisions in your code, for example enforcement costs). SECTION 2: That all ordinances or parts of ordinances in conflict with this Ordinance be and the same are hereby repealed. Page 4 SECTION 3: That this ordinance shall be in full force and effect upon passage, approval and publication as provided by law. PASSED: This day of , 1991 AYES: NAYS: PASS: ABSENT: APPROVED by me this day of , 1991. Mayor/President of the City/village of ATTESTED and FILED in the office of the City/Village Clerk this day of , 1991. City/village Clerk Page 5 Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Village Manager FROM: Director of Inspection Services DATE: June 27, 1991 SUBJECT: Detention Requirements The Village Board requested staff review the existing detention requirements with the idea of requiring detention for more and smaller size properties. Our current code - Chapter 16.405. F.1 - requires detention for all commercial and industrial zoned development, regardless of size and all residential development five (5) acres or larger. The Board had suggested lowering the size limitation for residential lots to 3 or even 2 acres. One problem with this size limitation is that the residential zoning classifications allow uses, such as, schools, churches municipal, park and library buildings. These uses may have ground coverage much higher than the typical residential use and could be built on less than 2 or 3 acres. Therefore, I suggest we use a "hybrid" language which is tied to both size and lot coverage. Suggested language: Art. 16.405.17.1. General: All commercial and industrial zoned developments, regardless of size shall include provisions for storm water holding facilities. All residentially zoned developments 2 acres or larger, and any residentially zoned developments, regardless of size, which exceed the allowable lot coverage area, specified in the Zoning Code shall include provisions for storm water holding facilities. /7 Chuck EM Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: John Fulton Dixon, Village Manager FROM: David C. Jepson, Finance Director DATE: July 15, 1991 SUBJECT: Medical Benefit Costs One of the ongoing financial concerns of the Village is the ever increasing amount of resources needed to fund medical benefits. The net cost of medical benefits to the Village for the fiscal year ending April 30, 1991 was $1,059,024 compared to $415,492 for 1985/86. (Net cost is the Village's share of the costs; i.e. total costs less employee, Library and retiree contributions.) During the five year period since 1985/86, the net cost per employee increased from $1,746 in 85/86 to $3,879 in 90/91 for a jump of $2,133 per employee, or 122%. The revised estimate for 91/92 shows net costs of $1,205,385 and for 92/93 the net cost is projected to be $1,418,300. The net cost per employee is estimated at $4,415 for 91/92 and will jump to $5,195 in 92/93. At the current rate of increase, Village costs will double every four to five „yrs, The Village of Mount Prospect is not alone in facing this dilemma. Most neighboring communities are experiencing similar increases in their medical benefit costs. Also, a recent series in the Chicago Tribune on Health Care Costs commented that: "The nation's expenditures on health care continue to stampede out of control. Isolated successes at cost control are overwhelmed by widespread medical inflation. ...The projected renewal cost of the average comprehensive corporate medical plan is expected to increase 24 to 32 percent this year." The series of four Page 1 articles concluded with the foreboding opinion that: "Despite the appeal of sweeping reforms, policymakers are treading gingerly. Incremental changes. . .are seen as politically much safer than trying to get health insurers, corporate executives and health-care providers to give up some of their entrenched economic interests on behalf of a common good. That has left employers, who provide health insurance to the vast majority of Americans, and their employees floundering in unconnected efforts to hold down costs. And that has bred as many problems as solutions." Even though efforts to control costs on a local level may appear to be "unconnected efforts" I think we need to look at some possible solutions for the Village of Mount Prospect. Recently, I discussed our Medical Benefit Plan at length with Ed Stasica, a nationally recognized health care economist (and a Mount Prospect resident). He had a number of observations and specific recommendations for the Village's plan. However, before I present those recommendations I think it would be worthwhile to review some information relative to medical costs over the past several years, the current year's estimated budget shortfall, and expected costs over the next few years. Attached are two schedules which will help to illustrate these items and will become a basis for the following comments: John Fulton Dixon July 15, 1991 Medical Benefit Costs Schedule I - Medical Insurance Costs May 1, 1990 - April 30, 1991 This schedule categorizes the various types of medical costs between the three groups which make up the Village's plan: 1) Village Employees; 2) Library Employees; and 3) Retirees. The schedule also breaks down the total cost and the net cost for each participant of each group. For example, the total cost per Village employee was $3,733, per Library employee it was $3,440 and for each retiree it was $4,991. The overall cost for each participant was $3,872. The net cost per employee for the portion of costs attributed to Village employees was $3,472; however, the actual net cost to the Village was $3,879 per employee. The reason for this is the Library and the Retirees pay a premium which is based on an average cost for all plan members and often these premiums do not cover their actual costs. Although the net costs for the Library employees and the Retirees were quite high for 91/92 a more accurate picture can be seen by looking at the actual experience over a number of years. Following is a summary of the net costs for each group over the last six years: Period (1) Village Library Retirees Total 7/85 6/86 $ 450,854 $<26,753> $< 8,609> $ 415,492 7/86 6/87 495,795 41,954 4,174 541,923 7/87 6/88 505,304 < 5,411> 41,034 540,927 7/88 6/89 732,651 <12,919> 18,850 738,582 7/89 6/90 859,704 19,376 <20,489> 858,591 5/90 4/91 947,937 17,403 93,684 1,059,024 L13,650 128,644 54,154,539 (1) The first five years cover the twelve month period of July through June, whereas the last year covers the twelve months of May through April. From the above amounts it can be seen how the totals for the different groups can fluctuate from one year to the next. The extraordinary increase in the Village's costs from 87/88 to 88/89 can be attributed to several serious claims, an increase in the number of employees, and a sharp increase in the cost of stop -loss insurance. The variations are even greater for the Library and Retiree Groups. The Library had one shock -loss claim in 86/87 and the Retiree Group had one in 87/88 and 90/91. One shock - loss (when the claim exceeds $50,000) can significantly affect the experience of any of the groups. It should be pointed out that although we account for the costs for each group separately, the total net costs determine the Village's actual annual cost. Any increase or decrease for the Library or the Retirees for a specific year are lumped 2 John Fulton Dixon July 15, 1991 Medical Benefit Costs into the overall total. Over the six-year period, Library members have received benefits averaging $187 per year more than they have paid in premiums and Retiree benefits have been $585 more per year per member than their premiums. The Village is required by State Statute to offer medical benefits to Police and Fire Retirees and any retiree who has a vested pension benefit in IMRF. The medical benefits must be the same as offered to employees and the premium cannot be more than the calculated premiums for all members of the plan. During 1990/91, the Village contributed $3,300 per employee to the Risk Management Fund for medical insurance, whereas the actual cost was $3,879 per employee, for a deficiency of $579 per employee. The Village contributed $900,900 (273 x $3,300), but the amount should have been about $1,036,400. One other item on Schedule I worth special mention is the total cost of the prescrip- tion card benefit. With a prescription card, a member pays the druggist $3.00 for each prescription and then the Village is billed for the balance of the actual cost of the prescription. For 90/91 the total cost of prescriptions was $136,181 or an average of $423 for each of the 322 non -HMO members of the plan. In 86/87, the first year of the prescription card benefit, the total cost was $44,937, or $156 per participant. The increase over five years is 171%. Schedule 2 - Medical Insurance Costs for the Fiscal Year Ending 4/30/91 - 4/30/93 This schedule includes the actual Total Medical Costs, Costs per Participant, and Village Contributions for the 90/91 fiscal year and estimated amounts for 91/92 and 92/93. The actual amounts for the year ending 4/30/91 are taken from Schedule 1. The estimated amounts for 91/92 are based upon a medical cost trend factor of 1.76% per month increase from July 1, 1991 - April 30, 1992, and 92/93 is based upon a 12 month trend of 1.5% or a total of 18%. Based upon our experience and published medical cost trends, I believe these amounts are reasonable. The line captioned "Member Contributions" represents the contribution from Village employees, Library employees and Retirees. Village employee contributions are based upon a monthly amount of $13 for employees with'single coverage and $39 per month for employees with family coverage. Library employee and Retiree contributions are based upon single and family monthly rates of $130 and $390 for 90/91, $161.50 and $484.50 for 91/92 and an estimated $190 and $570 for 92/93. As I mentioned earlier, the Village actually paid $900,900 toward medical insurance in 90/91 when the net cost was $1,036,363, for a deficiency of $135,463. The 90/91 contribution was based upon an estimated cost of $3,300 per employee. For 91/92, 1 had previously estimated a cost of $3,750 per employee for a total of $1,023,750. Based upon the most recent estimates, the cost per employee will be $4,340 for an increase of $590 per employee. This means that if the current trend continues, the 91/92 budget will need to be increased by approximately $145,000 in the General Fund and $15,000 in the Water Fund. Medical costs will be monitored closely over the next John Fulton Dixon July 15, 1991 Medical Benefit Costs four months and an updated estimate will be included with the formal six-month budget review. I believe it is essential that we look at the long-term effect of these kinds of increases in costs. If costs for 92/93 increase at an annual rate of 188, the net cost per employee will be $5,195 with a total cost to the Village of approximately $1,400,000. This is $500,000 more than the amount provided for the year ended April 30, 1991 and $950,000 more than the amount provided in 85/86. The $1,400,000 estimated for 92/93 is $375,000 more than was originally budgeted for 91/92. This increase is also $93,400 more than the total increase of $281,627 for the proposed 1991 tax levy. Moreover, if medical costs continue to increase at an 188 level, they will double in four years. Even at a more modest 158 rate they will double in five years. The following table shows the magnitude of these kinds of increases at assumed 158 and 188 increases per year: The Village contribution of $900,900 in 90/91, will triple in 7 years if costs increase at 158 and will go up 3.6 times at 188. I recognize that no individual can forecast what will happen over the next five years with any level of accuracy and these amounts could prove to be overinflated. However, I believe we should be prepared for this possibility. Additional disturbing evidence was found in a July 1, 1991 Newsweek article on the States' Economic Crises. The article discusses the increasing burden of various costs on State budgets and regarding health care states: "Medical coverage for the poor has steadily expanded, and states must pay half. The result: Medicaid costs have grown from 9 percent to 14 percent of state spending since 1980. Unless something is done to curb rising health-care costs, medicaid will eat 20 percent of state budgets by the year 2000.1' Whether it takes 3 years, 5 years or 10 years before medical costs become unaffordable, I believe the problem is serious. When I discussed the Village's Plan with Ed Stasica we first reviewed the benefits that the plan provides. Following is a brief summary of the benefits offered: 4 ---Assumed 158 Increase---- ---Assumed 188 Increase ---- Year Cost per Village Cost per Village Endin Qmloyee Contribution Employee Contribution 4/30/93 $ 5,077 $1,386,000 $ 5,195 $1,418,300 4/30/94 5,839 1,594,000 6,130 1,673,500 4/30/95 6,715 1,833,200 7,234 1,974,900 4/30/96 7,722 2,108,100 8,536 2,330,300 4/30/97 8,880 2,424,200 10,072 2,749,700 4/30/98 10,212 2,787,900 11,885 3,244,600 The Village contribution of $900,900 in 90/91, will triple in 7 years if costs increase at 158 and will go up 3.6 times at 188. I recognize that no individual can forecast what will happen over the next five years with any level of accuracy and these amounts could prove to be overinflated. However, I believe we should be prepared for this possibility. Additional disturbing evidence was found in a July 1, 1991 Newsweek article on the States' Economic Crises. The article discusses the increasing burden of various costs on State budgets and regarding health care states: "Medical coverage for the poor has steadily expanded, and states must pay half. The result: Medicaid costs have grown from 9 percent to 14 percent of state spending since 1980. Unless something is done to curb rising health-care costs, medicaid will eat 20 percent of state budgets by the year 2000.1' Whether it takes 3 years, 5 years or 10 years before medical costs become unaffordable, I believe the problem is serious. When I discussed the Village's Plan with Ed Stasica we first reviewed the benefits that the plan provides. Following is a brief summary of the benefits offered: 4 John Fulton Dixon July 15, 1991 Medical Benefit Costs 1. $100 deductible, $300 maximum out-of-pocket per person with a $900 maximum per family. 2. Hospital and physician charges covered at 100% of usual and customary after the deductible is satisfied. 3. 80% coverage for other medical expenses such as chiropractic service, therapy and prosthetic appliances, (The plan does not provide for dental or vision benefits.) 4. $3.00 prescription card, Mr. Stasica commended that the Village's plan is much more generous than most of the plans that are currently offered. After reviewing our plan, cost trends and the level of employee contributions, Mr. Stasica made recommendations in the following areas: 1) Cost reductions; 2) Cost sharing; and 3) Cost avoidance. Following is a discussion of these recommendations: Cost reductions It is very common for hospitals and doctors to give discounts under certain "preferred provider options" (PPO) arrangements, The Chicago Tribune article previously mentioned stated that the State of Illinois saved $20 million last year, or 5% of their total medical benefit costs from these discounts. Usually with a PPO arrangement, an employer will pay a higher level of benefit if the employee uses a PPO facility, For example, under the State of Illinois Plan, benefits are paid at 90% at a PPO facility and 80% at a non -PPO facility. This approach maximizes the discount to the employer and provides a higher benefit to the employee. Other PPO networks are available and for a fee of $1.25 per member per month (approximately $4,900 per year) the Village can participate. The PPO network we are exploring covered about 50% of the Village Plan hospital admissions in 1990 and could save the Village $25,000 to $30,000 per year. We would encourage plan members to use the PPO facilities but it would be voluntary because we currently pay 100% of the cost at any facility. A PPO arrangement would result in a cost reduction for the Village, but it is really just a cost shifting technique. When a discount is given to one person someone else pays for it. It is estimated that 30 to 40 percent of recent premium increases are due to cost shifting. Nevertheless, it is my recommendation that we proceed with this arrangement. Other cost reduction techniques which are currently used by the Village Plan include pre -certification for surgery, mandatory 2nd opinion for certain procedures, and large case management. 5 John Fulton Dixon July 15, 1991 Medical Benefit Costs Cost Sharing One of the basic principles of risk management is that insurance is purchased to protect against catastrophic losses. The amount of insurance that is purchased is usually dependent upon the magnitude of the risk involved. This principle should be true for medical care risks as well as for other types of risk. The Village's Medical Benefit Program is actually a self-insured arrangement, whereby the Village is responsible for all claim payments up to $50,000 but insurance is purchased for claims over that amount. At this time, the $50,000 level appears to be the right level of protection based upon the cost of insurance. The same principle should also apply to the individual members of the plan. The cost to the participants should be relative to the benefit received. However, many plans including the Village Plan have not increased the participant's costs as the level of benefits and costs have increased. For example, when many group medical insurance plans were initiated in the early 60's, a $100 deductible was common. At that time $100 represented the average weekly wage of most employees. Today a $100 deductible represents less than a day's wages. Another more current example is the cost of the prescription card. Since 1985/86, ccsts have more than doubled, whereas the amount the employee pays has not changed. When the deductible and the employee contribution are added together, Village employees paid about 14.0% of total medical costs in 1985/86 and about 8.8% in 1990/91. Ed Stasica stated that the following three cost sharing measures are common in private and public health benefit plans: higher deductibles, co -payments, and paying a higher percentage of the cost for dependent coverage. Under deductibles it is not uncommon for the deductible to be in the $300 to $500 range. Some plans call for a separate deductible whenever a participant uses the emergency room or for each hospital stay. Each $100 increase in the deductible would reduce the Village's share of costs by approximately $20,000. A co -payment is the method whereby the plan participant pays a percentage of the cost of the medical care received. Many plans utilize an 80/20 co -payment, where the plan pays 80% of the cost and the plan member pays 20%. Usually there is a cap at between $1,000 and $2,000, or as a percent of salary. As mentioned earlier, some plans have a higher level of payment by the plan if the plan member uses a PPO facility. Co- payments are the most effective way for the plan member to pay a proportionate share of rising costs and generally co -payments make the plan members more informed medical consumers. A 90/10 co -payment plan along with an increase in the prescription card program would shift approximately $110,000 of the medical costs to the employees. (Many plans are also eliminating the prescription cards and paying prescription costs on an 80/20 or 90/10 basis.) Village employees currently pay up to $13 per month for single coverage and $39 per month for family coverage. These amounts represented 10% of the premium for 1990/91. A more common practice is to charge a higher percentage for dependent coverage. For example, if the employee paid 10% of the premium for single coverage and 25% for 6 John Fulton Dixon July 15, 1991 Medical Benefit Costs dependent coverage, the family coverage contribution would increase to $78 per month. This change would increase employee contributions by an estimated $98,000. I recognize that it may not be possible to unilaterally impose cost sharing features because of existing employee agreements. However, I believe the increased costs strongly indicate a need for some changes. Cost Avoidance One of the other recommendations from Mr. Stasica is to establish "wellness" programs. Although they may not have immediate results they can have a significant effect over a longer period of time. He provided some literature which shows that our "lifestyles" are a contributing factor in over 50% of the deaths caused by the 10 leading causes of death. Such things as high blood pressure, overweight, elevated cholesterol, lack of exercise, stress, smoking and drug and alcohol abuse can be controlled. One less case of coronary bypass surgery, cancer, or drug abuse could save our medical plan thousands of dollars as well as improving the quality of life of the employee and his/her family, Mr. Stasica recommends a series of wellness seminars, distribution of literature and possible incentives for employees who achieve certain goals. The wellness seminars would tie-in very well with the Village's annual Health Fair and would complement the Employee Assistance Program. I believe the Village's Human Services Administrator and Personnel Coordinator could develop some worthwhile wellness programs and I' recommend that we pursue this area. In conclusion, it is not pleasant to discuss future financial problems or to talk of taking away benefits from employees. However, I believe the problem is serious enough that we need to take action as quickly as possible. DCJ/sm Enc 7 A Mount Prospect Public Works Department INTEROFFICE MEMORANDUM T= cm USA TO: VILLAGE MANAGER FROM: SOLID WASTE COORDINATOR DATE: JULY 18, 1991 RE: SOLID WASTE CONTRACT; MULTIFAMILY FEE SCHEDULE As you are aware, the Village's new solid waste contract includes two fee schedule options for service to multifamily properties. 1) Monthly fee per dwelling unit; unit rate based on service frequency. This is the rate structure used for our existing solid waste contract with Browning Ferris Industries, Inc. 2) Monthly fee per container (dumpster); monthly container fee based on number of containers, container size and frequency of service. This fee schedule is a volume -based rate structure. The following summarizes a cost analysis of each option as well as the effect on multifamily properties. Comparison of current total costs and first year total costs for each option. Total costs based inventory of multifamily units. CURRENT - BFI contract $728,991.00 OPTION #1 - ARC's unit rate $779,073.00 OPTION #2 - ARC's volume (container) rate $540,595.00 ARC's volume rate represents a $188,396.00 reduction in costs when compared to BFI's current rate. While option #2 offers a significant reduction in total solid waste costs further analysis of its application to individual multifamily properties indicated inequities in multifamily rates. For example, townhomes would pay a significantly greater amount than their current costs. The impact on apartments was also disproportionate; some properties would realize a significant savings while others an increase. Although the cost savings demonstrated by option #2 clearly supports implementation of this fee schedule the effect on multifamily properties was a concern. However, further evaluation of alternative billing systems indicates the volume -based (container) fee schedule can still be used to mutually benefit the Village and multifamily properties, if implemented as follows: Village payment to ARC for multifamily service be made according to ARC's volume (container) fee schedule. Payment for solid waste services by multifamily properties to the Village be made according to the per unit fee schedule. The first year the monthly per unit rate would be the same as multifamily properites currently pay. There would be an 8%, per year, increase of the monthly per unit rate for years two and three. In addition, multifamily properties will have the opportunity to reduce their annual costs through the Village's waste reduction incentive program. Multifamily properties demonstrating waste reduction efforts through recycling would receive a 10% discount on their solid waste bills from the Village. ( Recycling services to multifamily properties will be phased -in over the next few months; the 10% discount available on a quarterly basis would go into effect February 1, 1992. Participation levels would be reviewed quarterly with the discount awarded to only those properties qualifying during that billing quarter. Additional cost comparisons have been attached for your review. This data further illustrates the cost savings to both the Village and multifamily properties when ARC's volume -based (container) fee schedule is utilized. It should be emphasized that the documented cost differential in no way effects the level of service currently provided to multifamily properties. Therefore, it is my recommendation that as part of the Village's three year solid waste contract with ARC Disposal the volume based fee schedule, as outlined above, be enacted. I concur with the above recommendation. Herbert L. Weeks Public Works Director =&1:fl SOLID WASTE TOTAL COST COMPARISONS MULTIFAMILY PROPERTIES MULTIFAMILY* THREE YEAR TOTALS TOTAL CHARGES VILLAGE SHARE SHARE BFI - current rate with no increase $2,186,973 $1,121,949 $1,065,024 ARC volume -based $1,754,967 $ 720,476 $1,034,491 DECREASE ($ 432,006) ($ 401,473) ($ 30,533) *Includes 10% waste reduction discount for recycling efforts, MULTIFAMILY* FIRST YEAR TOTAL CHARGES VILLAGE SHARE, SHARE BFI - current (unit rate) $728,991 $373,983 $355,008 ARC (volume -based) $540,595 $221,697 $318,899 DECREASE ($188,396) ($152,286) ($ 36,109) MULTIFAMILY* THREE YEAR TOTALS TOTAL CHARGES VILLAGE SHARE SHARE BFI - current rate with no increase $2,186,973 $1,121,949 $1,065,024 ARC volume -based $1,754,967 $ 720,476 $1,034,491 DECREASE ($ 432,006) ($ 401,473) ($ 30,533) *Includes 10% waste reduction discount for recycling efforts, Phone: 708 / 392-6000 Fax: 708 / 382-6022 NOTICE July 17, 1991 THE JULY 24, 1991 MEETING OF THE BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION HAS BEEN CANCELLED DUE TO INSUFFICIENT BUSINESS. THE NEXT SCHEDULED MEETING OF THE BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION WILL BE WEDNESDAY, AUGUST 28, 1991. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING. IL AYQAR J L FAR _1 k MARK�STEES W F3USSF GFCDHGE A. CLOWES TIMOTHYJ. CORCORAN LEO F'LORDS PAI.0I-MA HOFFERi' ,I�VANAK WILKS Villisga of Mount Prospect VILLAGE MANAGER ,,JOHN FUI TON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect. Illinois 60056 CAROL A FIELDS Phone: 708 / 392-6000 Fax: 708 / 382-6022 NOTICE July 17, 1991 THE JULY 24, 1991 MEETING OF THE BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION HAS BEEN CANCELLED DUE TO INSUFFICIENT BUSINESS. THE NEXT SCHEDULED MEETING OF THE BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION WILL BE WEDNESDAY, AUGUST 28, 1991. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING. AGENDA Phone: 708 / 392-6000 Fax: 709 / 392-6022 ZONING BOARD OF APPEALS Regular Meeting July 25, 1991 7:30 P. M. Senior Citizen Center 50 South Emerson Street ZBA-43-V-91. Anthony Sacco, 1818 Aztec Lane The applicant is requesting a variation to Section 14.1102.B.1 to allow construction of a deck addition which will come as close as 1'-5" to the side lot line at the narrowest point and 8'- 8" at the widest point. The Zoning Code requires a 10 ft. sideyard setback on this lot. Village Board action is required for these requests. ZBA-44.V-91, (jary and Mary Parlakian, 593 South Elm urst Avenge The applicant is requesting the following variations to accommodate a proposed circular driveway: 1. Section 14.3016.A.1 to allow a circular driveway. 2. Section 14.1102.A to allow front yard lot coverage of 53.8% rather than 35% as allowed by Code. 3. Section 14.3016.A.3 to allow a 17 ft. wide driveway for a one -car garage rather than 15 ft. as permitted by Code. Village Board action is required for requests I and 2. Zoning Board of Appeals is final on request #3. (SEE NOTE) The applicant is requesting the following variations to accommodate installation of a 15' x 24' above -ground pool and attached deck: 1. Section 21.902.A to allow the pool to be located 12 ft. from the rear property line rather than 15 ft. as required by Code. 2. Section 14.1102.E to allow lot coverage of 47% rather than 45% as permitted by Code. Zoning Board of Appeals is final on these requests. (SEE NOTE) MAYOR C" E R ALO L PARLEY TRUSTEES T�'vy AA1< W BUSH yrs ub" GE A CLOWLS WA01HY J',611f2,0HANJ 1..F0 FL OPOS PAUL WMHOFFFRT ;EVANA 1< WiL 1:5 Village of Mount Prospect VILLAGE MANAGER JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A RELDS AGENDA Phone: 708 / 392-6000 Fax: 709 / 392-6022 ZONING BOARD OF APPEALS Regular Meeting July 25, 1991 7:30 P. M. Senior Citizen Center 50 South Emerson Street ZBA-43-V-91. Anthony Sacco, 1818 Aztec Lane The applicant is requesting a variation to Section 14.1102.B.1 to allow construction of a deck addition which will come as close as 1'-5" to the side lot line at the narrowest point and 8'- 8" at the widest point. The Zoning Code requires a 10 ft. sideyard setback on this lot. Village Board action is required for these requests. ZBA-44.V-91, (jary and Mary Parlakian, 593 South Elm urst Avenge The applicant is requesting the following variations to accommodate a proposed circular driveway: 1. Section 14.3016.A.1 to allow a circular driveway. 2. Section 14.1102.A to allow front yard lot coverage of 53.8% rather than 35% as allowed by Code. 3. Section 14.3016.A.3 to allow a 17 ft. wide driveway for a one -car garage rather than 15 ft. as permitted by Code. Village Board action is required for requests I and 2. Zoning Board of Appeals is final on request #3. (SEE NOTE) The applicant is requesting the following variations to accommodate installation of a 15' x 24' above -ground pool and attached deck: 1. Section 21.902.A to allow the pool to be located 12 ft. from the rear property line rather than 15 ft. as required by Code. 2. Section 14.1102.E to allow lot coverage of 47% rather than 45% as permitted by Code. Zoning Board of Appeals is final on these requests. (SEE NOTE) Zoning Board of Appeals Agenda Page 2 BA -46-V-91. Conrad and Mary, May 410 CanDota Av The applicant is requesting a variation to Section 14.3016,A to allow replacement of an existing 16.5 ft. wide driveway. Code permits a maximum driveway width of 15 ft. for a one - car garage. The driveway will be replaced the same width as currently exists. Zoning Board of Appeals is final on this request. (SEE NOTE) -4 .V. Ulrich Marks. 6ffl Carboy Road The applicant is requesting a variation to Section 14.2202.0 to allow a rear yard of 10 ft. to accommodate a proposed 8,918 sq. ft. building addition. Code requires a 20 ft. rear yard setback. Village Board action is required for this request. ZBA4$-SXI-91. Arthur J, It 1840-1894 Ellj ut Rd. and 401-501 AlgQnQuin Rd. The applicant is requesting an amendment to Special Use Ordinance No. 4156 per Section 14.2201. The amendment would allow limited retail in the Rogers Corporate Park Planned Unit Development, as incidental to a permitted 1-1 use. Village Board action is required for this request. ZBA49-Z!!91. Cook Counly SghqQl Bus, Inc. 1,910 South Busse Road The applicant is requesting to rezone the subject property from R -X Single Family Residence to R-4 Residential Development District. Village Board action is required for this case. NOTE: In all cases where the Zoning Board of Appeals is final, a fifteen (15) day period is provided for anyone wishing to appeal their decision. No permit will be issued until this period has elapsed. Thursday, July 25, 1991 7:30 p.m. Trustees Room Village Hall 100 South Emerson Street I Call to Order 11 Approval of Minutes May 30, 1991 III TIF Project Financing Update IV Village Medical Benefit Costs V Multi -Family Refuse Disposal Costs V1 Other Business VII Adjournment Minutes COFFEE WITH COUNCIL Saturday, July 13, 1991 Trustees Room, Village Hall 10:00 a.m. Trustee George Clowes called the meeting to order at 10:00 a.m. Present were Trustee Clowes, Finance Director David Jepson and residents Frank smith and David Schein. Village Manager John Dixon arrived at 10:10 a.m. and Trustee Irvana Wilks arrived at 11:00 a.m. Frank Smith Stated that he observed Randhurst's automatic sprinkler system working on Monday evening and suggested that sprinkling restrictions should be enforced uniformly throughout the Village. Mr. Smith also expressed a concern over evergreens along the internal drives in the Randburst Shopping Center which obstruct the vision of motorists. He also stated that there is a problem on the West side of Basswood near Euclid. Mr. Smith complimented the Public Works Department for covering over the graffiti on the drainage culvert in McDonald Creek. However, he did comment that he would have preferred a more neutral color. Mr. Smith concluded by saying he supported the idea to select a committee to name the new fire and police building. David Schein requested that the Village consider reducing the speed limit on Na-Wa-Ta. He stated that there are 17 children under the age of 12 in the 500 block and he is concerned for their safety. He specifically requested that signs saying "Slow Children Playing" be posted along the street. Village Manager John Dixon stated that these types of signs usually are not effective but it may be possible to post more speed limit signs. Mr. Schein said he has written to the Police Chief asking for selective enforcement in the area. Mr. Dixon said a request to lower the speed limit would need to be presented to the Safety Committee. Mr. Schein then asked about the participation in the Flood Control Rebate Program. Finance Director Jepson mentioned that there had been two projects that have been completed and the rebates approved. Mr. Schein then stated that there will be an announcement soon that the Village of Mount Prospect will have the next to lowest flood insurance rate in Cook County. He attributed the low rate to the quality of information available and the flood control projects the Village has initiated. Mr. Smith commented on the effectiveness of the Cable TV operation and the outstanding 4th of July Parade. There being no further business, the meeting adjourned at 11:00 a.m. Respectfully submitted David C. Jepson, "in nce Director c: Mayor Gerald L. Farley Board of Trustees Village Manager Department Directors