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Home My WebLink About3.1 MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, May 17, 2022 / 7:00 p.m. 1. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:06 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 2. ROLL CALL: Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Agostino Filippone, Trustee Terri Gens, Trustee John Matuszak, Trustee Peggy Pissarreck, Trustee Colleen Saccotelli and Trustee Richard Rogers Absent: None a. Pledge of Allegiance — Led by Trustee Pissarreck b. Invocation — Trustee Matuszak provided the Invocation 3. APPROVAL OF MINUTES 3.1 Minutes of the Regular Meeting of the Village Board - May 3, 2022 Motion by Terri Gens, second by Richard Rogers to approve the meeting minutes of May 3, 2022: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed 4. MAYORS REPORT 4.1 PROCLAMATION: National Safe Boating Week - May 21-27, 2022 Mayor Hoefert read the proclamation in recognition of National Safe Boating week. United States Coast Guard Auxiliary member Virginia Haase accepted the proclamation and reminded everyone the importance of wearing a life jacket. 4.2 PROCLAMATION: Emergency Medical Services Week - May 15-21, 2022 Mayor Hoefert read the proclamation and presented it to Emergency Medical Services Administrative Officer, Susan Bagdade of the Mount Prospect Fire Department. Fire Chief John Dolan presented the Mount Prospect Fire Department Golden Apple award to Ms. Bagdade for excellence in training and instruction. 2 4.3 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. {This ordinance increases the number of Class 7-3" liquor licenses by one (1) CORTLAND'S ICEHOUSE LLC d/b/a COURTLAND'S ICEHOUSE TAVERN & PIZZA located at 1501 Feehanville Drive, Mount Prospect, IL.} Petitioner Brian Roginski was present to answer questions from the Board. Mr. Roginski thanked the Board for their support and stated he is excited to bring Cortland's Icehouse Tavern & Pizza to Mount Prospect. Motion by Richard Rogers, second by Agostino Filippone to waive the rule requiring two readings of an Ordinance: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Resolution: Motion Passed Motion by Colleen Saccotelli, second by Agostino Filippone to approve the Ordinance as presented: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed Ordinance No. 6628 4.4 APPOINTMENT TO BOARDS AND COMMISSIONS: Planning & Zoning Commission Full Member Appointment N Ewa Weir Planning & Zoning t:omrrnssic. n Associate Appointµrnent:... ` arat) Cook (Cori sideration was removed Born the agenda on 5- .1 6...21122) Mayor Hoefert presented the appointment of Ewa Weir to the Planning and Zoning Commission as full member. Motion by Richard Rogers, second by Terri Gens to ratify the appointment of Ewa Weir to the Planning and Zoning Commission: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed Mayor Hoefert announced the resignation of Trustee Peggy Pissarreck effective at the close of the May 17, 2022 Village Board meeting. Trustee Pissarreck will move out of the Village at the end of May and will no longer meet the residency requirements of a Village Trustee. Mayor Hoefert, along Trustees Filippone, Gens, Matuszak, Rogers, and Saccotelli, spoke individually to thank Trustee Pissarreck for her service and wished her well in her future endeavors. Public Comment: Yulia Bjekic Mount Prospect resident • Thanked Trustee Pissarreck for her service to the community and added her presence on the Board will be missed S. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Brain Lambel Mount Prospect Lions Club 3 Mr. Lambel requested a waiver of permit fees for the 83rd annual Lions Club Fourth of July Festival at Melas Park. Mr. Lambel stated the Lions Club has participated in and supported fundraising activities and events for over 87 years in Mount Prospect. The Fourth of July Festival is their largest annual fundraiser. Mayor Hoefert, on behalf of the Board, thanked the Lion's Club for their fundraising efforts and on-going support of the community. Motion by Richard Rogers, second by Terri Gens to waive the Village fees associated with Lions Club Fourth of July Festival: Yea: Agostino Filippone, Terri Gens, John Matuszak, Peggy Pissarreck, Richard Rogers, Colleen Saccotelli Nay: None. Motion carries. Jay Burger Mount Prospect resident Burning Bush Trails Park • Addressed the Board expressing his concern over the growing use of motorized bikes near parks and walking paths that cause dangerous situations especially when young children are present. • Asked the Board to consider signage that prohibits use of gas powered vehicles around parks and playgrounds Jaime Rische Mount Prospect resident • Asked the Board to consider a memorial for resident Stephen "Mitch" Mitchell who recently passed away 6. CONSENT AGENDA 6.1 List of Bills - April 27, 2022 to May 10, 2022 - $2,796,032.48 6.2 Motion to accept Suburban Purchasing Cooperative joint purchasing contract for 227 LED streetlight luminaires at a cost not to exceed $52,169.99. 6.3 Motion to accept lowest -cost, responsive bid for the 2022 Mount Prospect Train Station Parking Lot Improvement Project in an amount not to exceed $39,479. Motion by Colleen Saccotelli, second by Richard Rogers to approve the consent agenda as presented: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed 7. OLD BUSINESS None 8. NEW BUSINESS None 9. VILLAGE MANAGER'S REPORT 9.1 A RESOLUTION AUTHORIZING AN AMENDMENT TO THE RULES AND REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OF THE VILLAGE OF MOUNT PROSPECT 4 Deputy Fire Chief Tom Wang presented changes to the Rules and Regulations of the Board of Fire and Police Commissioners that will allow more people to be eligible to take the Fire Department new -hire exam without compromising the quality of candidates. The proposed changes also align with the Village's Diversity, Equity and Inclusion initiatives. In addition, the proposed changes are in response to a decline in applicants over the past few years. Deputy Chief Wang summarized the proposed changes that include: • Allowing 20 -year olds to take the exam; candidates must still be 21 years of age at time of appointment • Removing requirement of sixty (60)college semester hours and allowing candidates to apply with a high school diploma or its equivalent • Delay proof of passing the Physical Aptitude Test from the time of application to the time of Final Eligibility Register posting • Award two preference points for those who have obtained an Emergency Medical Technician -Basic • Award two preference points to applicants who are fluent in a second language that is prevalent in the Mount Prospect Fire Department Service Area Deputy Chief Wang answered questions from the Board. The Board unanimously expressed support for the proposed changes and commended the department for taking proactive steps to diversify the pool of applicants. Public Comment: Ken Brey Mount Prospect resident • Questioned if there are any restrictions based on U.S.Citizenship Deputy Chief Wang responded, stating candidates must be U.S. citizens to take the exam. Jim Powers, Chairman of the Board of Fire and Police Commissioners, added a change to allow non- citizens to take the exam would require an amendment to the existing ordinance, which affects both Fire and Police Departments. This change was proposed several years ago and was met with strong opposition from the community. Mr. Powers added this is something for future discussion and consideration. Carole Martz Mount Prospect resident • Questioned if American Sign Language(ASL) is an eligible language for candidates to earn preference points Chief Dolan confirmed ASL is an eligible language No further discussion. Motion by Richard Rogers, second by Colleen Saccotelli to approve the subject resolution: Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed Resolution No. 17-22 9.2 Motion to accept bid for 2022 Water Main Replacement Project in an amount not to exceed $3,541,711.53. Director of Public Works Sean Dorsey presented background information, bid results and staff recommendation. Mr. Dorsey stated this is an annual project designed as a multi-year process of reducing the replacement cycle of water mains from an unsustainable 600 years to 130 years. The 5 improvement will increase the reliability and sustainability of the water distribution system. This year's proposed project includes the replacement of 12,013' of existing 6" and 8" water main. Mr. Dorsey described the project locations and scope of the project. Mr. Dorsey stated staff received seven (7) bids for this project. Gerardi Sewer & Water Company submitted the lowest cost responsive bid. The Village does not have any prior experience with this firm but reference checks performed by staff indicate Gerardi is well qualified and has completed similar water main replacement work in other communities such as Oak Brook and Elmhurst. Mr. Dorsey stated the project included three (3) alternate bid items. The lowest cost bid without the alternate items, however, was $416,076 over the available budget of $3.5 million. Mr. Dorsey stated there has been a significant increase in cost since 2021. To mitigate this increase in prices, staff reduced the scope of work and postponed a portion of the proposed project for a future program. The impact of the proposed changes resulted in a reduction of $735,714 from the cost of the base bid. Gerardi remained the lowest -cost responsive bidder after applying the proposed changes. Gerardi understands the changes and has agreed to the amended scope and associated cost reductions. Staff recommends a 10% contingency be included to address any unforeseen issues. Mr. Dorsey answered questions from the Board. There was no further discussion. Motion by Colleen Saccotelli, second by Richard Rogers to approve the bid for the 2022 Water Main Replacement Project in an amount not to exceed $3,541,711.53 Yea: Agostino Filippone, Terri Gens, John Matuszak, Colleen Saccotelli, Peggy Pissarreck, Richard Rogers Nay: None Final Resolution: Motion Passed 9.3 As submitted No report 10. ANY OTHER BUSINESS Trustee Pissarreck read her farewell statement and expressed gratitude to her supporters. 11. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Gens motioned to adjourn the meeting. By unanimous voice call vote, the May 17, 2022 regular meeting of the Village Board of Trustees adjourned at 8:27 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk 6