HomeMy WebLinkAbout01/24/2008 FC minutes
FINANCE COMMISSION
DRAFT
MINUTES OF THE MEETING
JANUARY 24, 2008
VILLAGE HALL BUILDING
DRAFT
I. CALL TO ORDER
Before the meeting was called to order the commission members congratulated Deputy Director of
Finance Carol Widmer on her upcoming retirement and thanked her for her many years of dedication to
the Village and the Finance Commission. Ms. Widmer was presented with a gift from the Commission
in recognition of her years of service to the Village.
The meeting was called to order at 7:20 p.m. Those present included Acting Chairman Vince
Grochocinski and Commissioners Wayne Gardner, John Kellerhals, Don Ocwieja, Tom Pekras and Ann
Smilanic. Also present were Director of Finance David Erb, Deputy Director of Finance Carol Widmer
and Finance Administrative Assistant Lisa Burkemper. Chairman Charles Bennett was absent.
II. ApPROVAL OF MINUTES
There was a discussion regarding a typographical error in the minutes of November 8, 2007.
Commissioner Tom Pekras motioned to approve the minutes of November 8, 2007 as amended.
Commissioner John Kellerhals seconded the motion and the minutes were accepted as amended.
Ill. DISCUSSION REGARDING PROPOSED 2008 WORK PLAN
Acting Chairman Vince Grochocinski began the discussion by asking the members if they had any
suggested topics to add to the work plan. Commissioner Ann Smilanic referred to the minutes of
November 8, 2007, which stated that they would like to discuss the proposed new phone system.
Director of Finance Dave Erb stated that bids were currently being reviewed and a possible time to
discuss the phone system would be in February. Commission John Kellerhals stated that he does not
support the stand alone Emergency Operations Center (EOC) and thinks that the process of determining
a new phone system should consider the option of if there is not an EOC.
There was discussion regarding changing the date of the March meeting. Commissioner John Kellerhals
motioned to change the meeting from Thursday, March 27 to Wednesday, March 19. The motion was
seconded by Commissioner Ann Smilanic and the motioned carried.
Director of Finance Dave Erb stated that tentatively scheduled for April 29th is a Long Range Finance
Planning Workshop meeting with the Village Board and the Finance Commission. Mr. Erb will confirm
the date and let the members know at the February 28th meeting. Mr. Erb also stated that at the February
28th meeting the members could decide if they will cancel their regular meeting scheduled for April 24th.
After input from the various members of the commission the 2008 work plan was set (see attached).
IV. OTHER BUSINESS
Commission Don Ocwieja asked why in the 2008 Village Budget (page 159) there is an increase in the
number of compliance tickets from 2006 to 2007. Mr. Erb stated that he would ask the Chief of Police
for an explanation of the increase.
V. CHAIRMAN'S REPORT
There was nothing to report
VI. FINANCE DIRECTOR'S REPORT
There was nothing to report.
VII. Next Meeting: February 28, 2008
Commissioner John Kellerhals motioned to adjourn which Commissioner Tom Pekras seconded. The
meeting was adjourned at 8:46 p.m. The next meeting will be Thursday, February 28,2008.
Respectfully submitted,
Lisa Burkemper
Administrative Assistant
Finance Department
2
VILLAGE OF MOUNT PROSPECT
FINANCE COMMISSION
AGENDA ITEMS FOR 2008
January 24, 2008
. Development of 2008 Work Plan
February 28, 2008
. FEMA Status Report
. Telephone System Proposals
. Station # 14 and Companion Projects
March 19, 2008 (changed from March 27)
. IT Discussion
. Water Rates
. Combined Sewer Update
April 24, 2008 (cancelled to participate in joint workshop with VB on 4/29)
.
May 22, 2008
. Follow-Up to Joint Workshop
June 26, 2008
. Review Draft CIP
. Pre-Budget Meetings
July 24, 2008
. Review Annual Audit
. Mid- Year Budget Review
AU2:ust 28, 2008
.
VILLAGE OF MOUNT PROSPECT
FINANCE COMMISSION
AGENDA ITEMS FOR 2008
September 25, 2008
. Pre 2009 Budget Discussion
October 9, 2008
. Review Proposed Budget
October 16,2008
. Review Proposed Budget
October 23, 2008
. Review Proposed Budget
November 6, 2008
. Review Proposed Budget (Commission members only)
November 27, 2008
. Cancelled - Thanksgiving Day
December 4, 2008
. Review Proposed Budget (if needed)
December 25, 2008
Cancelled
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