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HomeMy WebLinkAbout01/15/2008 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT January 15, 2008 ROLL CALL CALL TO ORDER Mayor Wilks called the meeting to order at 7:09 p.m. Present: Mayor Irvana Wilks Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Richard Lohrstorfer Trustee Michael ladel PLEDGE INVOCATION MINUTES APPROVE BILLS & FINANCIALS MAYOR'S REPORT VI LLAGE MANAGER'S ANNUAL REVIEW CAROL WIDMER PLEDGE OF ALLEGIANCE Trustee Korn led the Pledge of Allegiance. INVOCATION Trustee Lohrstorfer gave the Invocation. APPROVAL OF MINUTES Trustee Juracek, seconded by Trustee Lohrstorfer, moved to approve the minutes of the regular meeting held December 18, 2007. Upon roll call: Ayes: Nays: Abstain: Motion carried. Corcoran, Juracek, Korn, Lohrstorfer, ladel None Hoefert APPROVE BILLS AND FINANCIALS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS and FINANCIALS" was noted by an asterisk, and all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Wilks stated the Village Board had completed Village Manager Michael Janonis' annual performance review for 2007. In addition to the long list of 2007 accomplishments by Village Administration, Mayor Wilks noted the Village's good fiscal condition and solid delivery of basic municipal services. Citing the emergency response efforts by staff in the wake of the August 23 storm, Mayor Wilks stated the Village Board remains extremely pleased with the Village Manager's performance. Trustee Hoefert, seconded by Trustee Korn, moved to approve the Village Manager's Annual Performance Review and Compensation. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, LOhrstorfer, ladel Nays: None Motion carried. Village Manager Janonis thanked the Village Board for their support and positive working relationship. He also thanked departmental staff for their outstanding efforts in providing Village programs and services. Mayor Wilks read the resolution recognizing, retiring Deputy Finance Director Carol Widmer. Mrs. Widmer will retire January 31st after 22 years with the Finance Department. 1 Trustee Lohrstorfer, seconded by Trustee Corcoran, moved for approval of RES No. 1-08: RES 1-08 A RESOLUTION RECOGNIZING THE CONTRIBUTIONS OF CAROL L. WIDMER TO THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Wilks, Zadel Nays: None Motion carried. AMEND CHAPTER 13 (ALCOHOLIC LIQUORS) Mayor Wilks and the Village Board took the opportunity to acknowledge Mrs. Widmer for her exceptional performance and the exemplary standards of professionalism she has demonstrated during her twenty-two (22) year tenure. Mayor Wilks presented for a first (1st) reading an ordinance to grant a Class "W' (Restaurant, Wine and Beer Only) liquor license to Breezes of Mexico, 1742 East Kensington Road. Granting the license would amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class "W" liquor licenses issued by one (1). Trustee Corcoran, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. Village Manager Janonis stated the applicants had completed all requirements of the application process except for completion of the Liquor Servers training. He indicated if the Village Board approves the request the liquor license would only be issued after proof of the completed Liquor Servers training is submitted. It was noted that the applicants Mr. Manuel Guillen and Mr. Walter Rodriquez were in attendance. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5673: ORD 5673 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel None APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD None. CONSENT CONSENT AGENDA AGENDA Trustee Hoefert, seconded by Trustee Korn, moved to approve the following business items: BILLS AND 1. Bills dated December 13-26, 2007 FINANCIALS 2. Financial Report dated December 1 - 31,2007 3. Bills dated January 1 - 9, 2008 2 OLD BUSINESS PZ-31-06 1700 E. EUCLID, 1303 WOLF AND COM ED ROW AMEND CHAPTER (18) TRAFFIC 4. Request Village Board approval to accept proposal from Land Acquisition, Inc. for appraisal and negotiation services in conjunction with Levee 37 in an amount not to exceed $12,400. Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. OLD BUSINESS Mayor Wilks stated Gendell Partners, Petitioner for Item A.1&2, PZ-31-06, 1700 East Euclid Avenue, 1303 Wolf Road and CornEd ROW, requested deferral to the February 19, 2008 Village Board meeting. Trustee Korn, seconded by Trustee Lohrstorfer, moved to approve the Petitioner's request for deferral of PZ-31-06; (A.1) 2nd reading of an ordinance amending the official zoning map of the Village of Mount Prospect and (A.2) an ordinance granting a conditional use permit and variations for property located at 1700 East Euclid, 1303 Wolf Road and ComEd ROW. Upon roll call: Ayes: Corcoran, Hoefert, Korn, Lohrstorfer, Zadel Nays: None Abstain: Juracek Motion carried. Mayor Wilks presented for a second reading an ordinance amending Chapter 18 (Traffic) of the Village Code. The proposed ordinance prohibits parking at all times along the north side of Milburn Avenue and limits parking to two hours along the south side of Milburn Avenue. Project Engineer Matt Lawrie stated there were no changes to the ordinance as presented at the first (1st) reading, December 18, 2007. He indicated that since the December 18th meeting he had a conversation with Mr. Don Sahagian regarding alternative parking restrictions suggested by Mr. Sahagian. Mr. and Mrs. Sahagian 400 Milburn Avenue Requested the Village Board's consideration of less restrictive parking regulations. Rather than prohibiting parking on the north side of Milburn Avenue at all times, the Sahagians requested the Village Board limit parking to two (2) hour intervals on both the north and south side of the street between 7:00 a.m. and 6:00 p.m., Monday - Friday. In response, Mr. Lawrie stated the long-standing parking concerns that led to the recommended parking restrictions are not limited to Monday - Friday. Individuals also park on Milburn Avenue to attend weekend and evening activities at the neighborhood church and school. Parking on both sides of the street greatly impedes the passage of emergency vehicles and public works trucks. As part of the Village Board's discussion, it was recommended that staff gather additional data to determine the level of evening and weekend activity at the church and school. The additional research will assist in determining what parking regulations will address the safety/service issues and still allow guest parking for homeowners. Trustee Corcoran, seconded by Trustee Hoefert, moved for approval to defer Item B. under Old Business, 2nd reading of an ordinance to amend Chapter 18 (Traffic) to the February 19, 2008 Village Board meeting. Upon roll call: Ayes: Nays: Motion carried. Corcoran, Hoefert Juracek, Wilks Korn, Lohrstorfer, Zadel 3 NEW BUSINESS AMEND CHAPTER 18 (TRAFFIC) RESIDENTIAL TRAFFIC STUDY ZONES 14 & 17 ORD 5674 NEW BUSINESS Mayor Wilks presented for a first (1st) reading an ordinance amending Chapter 18 (Traffic) of the Village Code. This ordinance implements components of the Village's "Residential Intersection Traffic Control Program" and the "Residential Speed Limit" program for Zones 14 and 17. Following a brief overview of the Village's Residential Intersection Traffic Control Program and Residential Speed Limit Program, Project Engineer Matt Lawrie provided a summary of the neighborhood traffic studies conducted in Zones 14 and 17. A total of fifty-three (53) intersections were reviewed to determine the proper traffic control in Zone 14 and a total of forty-one (41) intersections in Zone 17. Mr. Lawrie stated the traffic study results and recommendations were shared at an Open House held for residents in Zones 14 and 17 on December 3, 2007. Included in his summary were recommendations for intersection traffic control and speed limit changes. Mr. Lawrie stated that based on the studies performed by the Village's consultant KLOA, Inc. and engineering staff, staff recommend the changes to Chapter 18 (Traffic) as listed in the proposed ordinance. Mr. Lawrie noted that Mr. Michael Werthmann, KLOA, Inc. was in attendance to respond to questions. Mr. Lawrie responded to questions/comments from the Village Board regarding a resident request for a no left turn restriction at Route 83 and West Sha Bonee Trail (Zone 14). The (Zone 14) residential traffic study did not include assessment of left turns at this intersection. However, at the direction of the Village Board staff could conduct a separate traffic study specific to left-turn traffic. Ms. Donna Runge 400 South Wa Pella Ms. Runge expressed her support for a separate traffic study to assess the need for a no left-turn restriction at Route 83 and West Sha Bonee Trail. She indicated Sha Bonee Trail is used as a cut-through route. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, Lohrstorfer, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5674: AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Nays: Absent: Motion carried. Corcoran, Hoefert, Juracek, Korn, Zadel None Lohrstorfer (Trustee Lohrstorfer left the meeting at approximately 8:10 p.m.) Mr. Lawrie stated there would be a Neighborhood Open House, February 25th for Zones 11,16 and 18. 4 NORTHEASTERN IL PUB. SAFETY TRAINING ACADEMY (NIPSTA) RES 2-08 MANAGER'S REPORT POLICE VEHICLES Mayor Wilks presented a resolution authorizing membership and participation in the Northeastern Illinois Public Safety Training Academy (NIPSTA). Village Manager Janonis provided background information, noting the numerous training benefits available at the Glenview facility. He stated the organization is a training resource for other departments as well. Deputy Fire Chief John Malcolm provided additional information regarding N1PSTA membership. Trustee Zadel, seconded by Trustee Hoefert, moved for approval of RES NO. 2-08: A RESOLUTION AUTHORIZING MEMBERSHIP AND PARTICIPATION IN THE NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING ACADEMY (NIPSTA) Upon roll call: Ayes: Nays: Absent: Motion carried. Corcoran, Hoefert, Juracek, Korn, Zadel None Lohrstorfer VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Police Department was requesting Village Board approval to accept State of Illinois bid pricing for the purchase of one (1) marked patrol car, seven (7) unmarked detective and staff vehicles and two (2) community service field operation vehicles. Police Chief John Dahlberg provided background information on the Department's revised vehicle replacement schedule for 2008. Chief Dahlberg highlighted factors that have affected the life of the vehicles and ultimately reduced vehicle replacement expenditures. · Marked Patrol Car - patrol vehicles have not accumulated the anticipated amount of mileage and normal wear and tear associated with time assigned to fleet; purchase one (1) patrol in an amount not to exceed ($23,400) · Investigation Section Vehicle fleet - vehicles with high mileage, need to standardize and fully equip for emergency response requirements (replace 6) and replacement of (1) staff vehicle; purchase seven (7) vehicles in an amount not to exceed $129,500. · Marked Community Service Vehicles - two (2) replacement vehicles better equipped to meet field operation needs with increased fuel efficiency; one (1 )-smaller vehicle and one (1) hybrid; purchase two (2) vehicles in an amount not to exceed $25,500. In response to questions and comments from the Village Board Chief Dahlberg and Public Works Vehicle Maintenance Superintendent Jim Guenther provided the following: · Village Vehicles include both Ford and GM models · Protracted replacement schedule - 33% inventory each year · Increased community policing (foot patrol) reduces car mileage · Reduced idling of vehicles · Will request staggered delivery to reduce costs - pay as delivered · Promote use of hybrid vehicle Trustee Hoefert, seconded by Trustee Zadel, moved to approve request to purchase one (1) marked patrol squad car in an amount not to exceed $23,400, seven (7) unmarked detective and staff vehicles in an amount not to exceed $129,000 and two (2) (1-standard and 1-hybrid) community filed operation vehicles in an amount not to exceed $57,010. 5 GROUNDS MAINTENANCE Upon roll call: Ayes: Nays: Absent: Motion carried. Corcoran, Hoefert, Juracek, Korn, ladel None Lohrstorfer Village Manager Janonis stated Public Works was requesting approval to accept proposals for parkway restoration and turf mowing contract. Public Works Forestry and Grounds Superintendent Sandy Clark presented three (3) proposals related to grounds maintenance; items B. C. and E. on the Agenda. Ms. Clark stated requests for proposals for parkway restoration, turf mowing and streetscape landscape maintenance were prepared for 2008. Based on their previous performance, work quality and responsiveness to work requests, price quotes for the three contracts were sought from Lundstrom Nursery and American Landscape Inc. (All). All submitted the lowest overall quote for parkway restoration. Lundstrom submitted the lowest quotes for mowing and landscape maintenance. Staff requests Village Board approval to waive the bidding process and accept the proposals as follow. B. Award two-year parkway restoration contract to American Landscaping Inc, in an amount not to exceed $85,000 in year one (1) of the contract. C. Award two-year mowing contract to Lundstrom's Nursery, Inc. in an amount not to exceed $80,465 in year one (1) of the contract. E. Award two-year contract streetscape landscape corridor maintenance contract to American Landscaping Inc. (All) in an amount not to exceed $67,000 in year one (1) of the contract. There was a general comment from the Village Board regarding the benefits of the bidding process. Trustee ladel, seconded by Trustee Juracek, moved for approval to award two- year parkway restoration contract to American Landscaping Inc, in an amount not to exceed $85,000 in year one (1) of the contract. Upon roll call: Ayes: Nays: Absent: Motion carried. Corcoran, Hoefert, Juracek, Korn, ladel None Lohrstorfer Trustee ladel, seconded by Trustee Juracek, moved for approval to award two- year mowing contract to Lundstrom's Nursery, Inc. in an amount not to exceed $80,465 in year one (1) of the contract. Upon roll call: Ayes: Nays: Absent: Motion carried. Corcoran, Hoefert, Juracek, Korn, ladel None Lohrstorfer Trustee ladel, seconded by Trustee Juracek, moved for approval to award two- year streetscape landscape corridor maintenance contract to American Landscaping Inc. (All) in an amount not to exceed $67,000 in year one (1) of the contract. 6 RANGE TARGET CARRIER SYSTEM VILLAGE VEHICLES Upon roll call: Ayes: Nays: Absent: Motion carried. Corcoran, Hoefert, Juracek, Korn, ladel None Lohrstorfer Village Manager Janonis stated the Police Department was requesting approval to waive the bid process and purchase and install a range target carrier system. Commander Ted Adamczyk presented background information regarding the Department's use of the firing range; the range. is used to conduct officer's quarterly testing to demonstrate weapon proficiency. No other locations are utilized for weapons qualifications and the current target carrier system has numerous limitations and shortcomings. The existing system contributes to an inefficient use of staff time; equipment breakdown, manual operation and limited operational firing ranges. The request for proposal included specific requirements designed to maximize and enhance personnel training and testing. An additional firing lane will be added to allow up to four (4) officers to qualify at the same time. Departmental firearms instructors, knowledgeable in range equipment, met with three (3) qualified contractors specializing in target carrier system range installation and maintenance. Criteria of proposals included to overall cost, equipment experience, service quality of equipment and equipment options. In addition, Commander Adamczyk and Sergeant Mark Weger conducted on-site inspections of other municipal firing range systems installed by the three (3) qualified contractors as part of the evaluation process. Based on ability to meet all departmental specifications, cost and experience, staff recommend the purchase and installation of a new target carrier system through Patriot Range Technologies in an amount not to exceed $80,000. Trustee Hoefert, seconded by Trustee ladel, moved for approval to waive the bid process and purchase and install a range target carrier system in an amount not to exceed $80,000. Upon roll call: Ayes: Nays: Absent: Motion carried. Corcoran, Hoefert, Juracek, Korn, ladel None Lohrstorfer Village Manager Janonis stated the Public Works Department had one (1) additional bid to present for approval. Public Works Director Glen Andler provided background information regarding staff's recommendation to purchase two (2) hybrid sport utility vehicles to replace vehicles 315 and 318. Mr. Andler reviewed the life cycle cost analysis for both vehicles; unit 315 was purchased in 1995 and 318 in 2000. He added that although unit 318 was purchased as an E85 flex-fuel vehicle it has not proven to be cost effective and with E85 fuel the vehicle is hard to start during the winter months. Staff recommend the purchase of two (2) hybrid sport utility vehicles with gasoline engines; the vehicles use electric power during normal stop and go operations in town and use gasoline engine for highway miles in an amount not to exceed $51,000 (State of Illinois Bid price). In response to questions/comments from the Village Board Mr. Andler stated the environmental benefits, fuel efficiency and maintenance/operational costs of the hybrid vehicles will be tracked. 7 PUBLIC MEETINGS PUBLIC EVENTS OTHER BUSINESS CLOSED SESSION ADJOURN The Village Board expressed support for the purchase of hybrid vehicles and suggested the vehicles be visibly marked as hybrid vehicles. Staff were also encouraged to look at other options that offer fuel efficiency and environmental benefits. Trustee Hoefert, seconded by Trustee ladel, moved for approval to accept State of Illinois bid for the purchase of two (2) hybrid pool vehicles in an amount not to exceed $51,000. Upon roll call: Ayes: Nays: Absent: Motion carried. Corcoran, Hoefert, Juracek, Korn, ladel None Lohrstorfer Village Manager Janonis noted the following public meeting dates: · January 22"d - Committee of the Whole Discussion to include: Facilities Report and August 23, 2007 storm report · January 29th - Village Board no meeting (5th Tuesday) · February 5th - Village Board meeting cancelled - Primary Election Other Community Events . January 24th . February 8th - 10th Mount Prospect Historical Society Fundraiser Wine Tasting Vino 100 Snow Sculpting Event Randhurst OTHER BUSINESS Mayor Wilks noted Trustee Lohrstorfer had been called away from the meeting. CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss: PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Trustee ladel, seconded by Trustee Juracek, moved to meet in Closed Session to discuss Personnel 51LCS 120/2 (c) (1). Upon roll call: Ayes: Corcoran, Hoefert, Juracek, Korn, ladel Nays: None Absent: Lohrstorfer Motion carried. The Village Board entered Closed Session at 9:21 p.m. ADJOURN The Village Board reconvened in Open Session at 10:59 p.m. There being no further business the Village Board meeting of January 15, 2008 adjourned at 11 :00 p.m. . / (}() //7.. 4~ M.~ell Village Clerk 8