The URL can be used to link to this page

Home My WebLink About7. MANAGERS REPORT 02/19/2008 INTEROFFICE MEMORANDUM @) TREE CITY USA Mount Prospect Public Works Department DATE: FEBRUARY 13, 2008 SUBJECT: BID RES~L TS - SHADE TREE FURNISHING AND PLANTING - $218,08 BACKGROUND Two sets of bids for the provision and installation of parkway trees were recently opened. Funds were appropriated for plantings including Cost Share trees, risk replacement trees, new construction plantings, CornEd replacements, accident replacements, reforestation, EAB reduction replacements and beautification plantings. As in the past, bid prices were sought for 1-112", 2", 2- 1/2" and larger parkway trees. We also asked bidders to quote prices for "enhanced planting sites" _ larger pits with amended backfill - which we may order on a small number of trees being planted in very poor soil. TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FORESTRY/GROUNDS SUPERINTENDENT Compared to past years, this year's bidding process included two major changes. First, as suggested by the Village Board in light of last August's storm, we added provisions that would allow us to order selected trees for private property planting. The property owners will bear the full cost of such plantings, but will be able to take advantage of our bid prices plus a planting surcharge identified by the nurseries. Second, in addition to our regular planting specifications, this year we wrote a second set of specifications for a separate "Oak Reforestation" contract. This will allow us to plant 100-150 parkway Oak trees early this spring in the neighborhoods next due for planting on our Reforestation program. As you will recall, we use the Reforestation program to plant 1-112" diameter trees of underutilized tree species in ideal planting sites, at no direct cost to the adjacent property owner. Oaks are under-represented in our tree population and are usually planted in Spring only. There is a fairly narrow window of time in which trees are best planted each spring and fall. With the increase in this year's tree planting budget, as well as the time we will need to spend on the private plantings, we were concerned about having enough staff to properly handle extensive tree planting projects in the time available. To ease this problem we decided to conduct a separate Oak Reforestation project well before our regular spring planting program. Therefore we used a brief "snow-free" period this past January to identify planting sites for the oaks and notify the adjacent property owners. We wrote the oak specifications to allow us to select the oaks at the nursery in late February/early March and have them planted by mid-April. The regular planting program should begin about that time and end by mid-May. While the Oak bid prices are for Spring 2008 only, the bid prices for the regular planting bid are good through December 2008. H:\Forestry\ WORD\2008\PLANT\Memo-Plant Recommend.doc Page 2 of2 BID RESUL IS Sealed bids for this contract were opened on February 4, 2008. Fourteen invitational bids were mailed and a notice to bidders was published in a local newspaper. Eight regular bids and seven Oak bids were received. Also, two no-bid letters were received. Finally, a representative of Possibility Place Nursery got lost on the way to the bid opening and subsequently their bid arrived too late to be considered. Bid results are shown on the attachments; the shaded boxes show the low bidder for each particular size and species. It should be noted that no one bidder submitted the low price on all sizes/species requested. DISCUSSION At this time, we do not know the exact quantity, size and species we will need to order during the coming year, for either parkway or private plantings. However from the bid results it appears there will be enough trees available to supply our planting programs. BID RECOMMENDA liON There is a total of $218,084.00 in various tree planting accounts in the 2008 budget, as follows: Tree Replacement-Cost Recovery Account (page 222, account #0015203-540720) $65,653.00; Tree Replacement-Public Account (page 223, #0015204-540714) $11,834.00; Reforestation Account (page 222, account #0015203-540710) $42,372.00; Tree Replacement -Village Account (page 222, account #0015203-540715) $83,225.00; and EAB Reforestation (page 222, account #0015203-540729) $15,000.00. For the regular planting bid, I recommend splitting the contract award among Arthur Weiler Inc., KGI Landscaping, Mike Greco Landscaping, Karlstedt Landscape Inc., St. Aubin Nursery, Alaniz Landscaping Group, San Filippo Landscape Inc. and Bill Huffman Landscape Service. For the Oak Reforestation project, I recommend splitting the contract award between the same bidders except for Karlstedt, who did not bid on the Oak contract. Total expenditures for all parkway trees purchased through both bids combined will not exceed $218,084.00, and each tree will be purchased from the bidder who submitted the lowest cost for that particular size and species of tree. It should be noted that separate funding for the private property plantings was not included in the 2008 Budget. The Village's Finance Director has asked that Forestry be authorized to exceed the budgeted amount in Account #0015203-540715 by the actual cost of the private plantings, which will be offset by resident payments. At the end of 2008 he will request a Budget Amendment to reflect this amount. ! I concur: /:-7 .~1 ,,_._._.~.d(/Pt4 L-U~~ "~._'C~..,-_ "" .,' ~ Sandy Clark " GLEN R. AND R Director of Public Works BID RESULTS "OAK TREE PLANTING" FEBRUARY 4, 2008 Bill Huffman Landsca e Mike Greco Landsca in St. Aubin Nurse Weiler Nurse Common Est. Qty. Bid Cost Root Bag Est. Qty. Bid Cost Root Bag Est. Qty. Bid Cost Rt. Bag Est. Qty. Bid Cost Root Bag Name Avl. Per Tree "X" Avl. Per Tree "X" Avl. Per Tree "X" Avl. Per Tree "X" White Oak .. Bur Oak 50 $ 175.00 25 $ 199.00 $ 190.00 Schuettei Oak 5+ $ 199.00 199.00 20 + $ 199.00 25 1$ 189.00 50 + $ 194.00 100 $ 190.00 Shingle Oak no. ._........1. ; I 25 + $ 199.00 50 $ 210.00 Sawtooth Oak Red Oak I 50 1$ 175.00 I I I ~ 100 1$ 190.00 KGI Landscape Alaniz Landscape San Filippo Landscape Common Est. Qty. Bid Cost Root Bag Est. Qty. Bid Cost Root Bag Est. Qty. Bid Cost Root Bag Name Avl. Per Tree "X" Avl. Per Tree "X" Avl. Per Tree "X" White Oak 13 $ 245.00 X 150 $ 214.00 5 $ 296.00 Bur Oak 15 $ 235.00 X 150 $ 214.00 280 $ 283.00 Schuettei Oak 2 $ 235.00 X 150 $ 214.00 Chinkapin Oak 150 $ 235.00 X 150 $ 214.00 12 $ 296.00 Swamp White Oak 91 $ 235.00 X 150 $ 214.00 100 $ 225.00 Shinqle Oak 50 $ 235.00 X 150 $ 214.00 12 $ 296.00 Sawtooth Oak 150 $ 214.00 Red Oak 100 $ 235.00 X 150 $ 214.00 100 $ 260.00 H:\F orestry\EX GEL \2008\PLANT\BID-RESUL TS-SHEET -OAKS XLS Bid Results - Shade Tree Furnishing and Planting Bid Opening February 4, 2008 Available Available Available Available Available Available Available Available Species DBH Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Arthur Weiler KGI LandscaDina Mike Greco LndscD. Karlstedt St. Aubin. Alaniz SanfiliDo Bill Huffman Land. Ser Hedge Maple 1.5" $150.0Q'liii_ $160.00 60 ~ ~ $400.00 20 $200.00 I 30 2" $195.00 50 $220.00 30 $425.00 20 $274.00 150 i:$~:~..~O ..... 2.5" $245.00 50 $275.00 500 $245.00 25 $450.00 20 - ~x:. $314.00 150 ''$2$S:OQ'' Autumn Blaze or Marmo Freeman Maple 1.5" $150.00 500 $158.00 80 $150.00 300 $200.00 ~ 2" $190.00 500 $206.00 300 $185.00 200 $194.00 200 $280.00 150 $212.00 100 ~ 2.5" $235.00 1000 $244.00 600 ~ $230.00 200 $249.00 200 $314.00 150 ift2t);Oliii $230.00 50 Paperbark Maple 1.5" ':$~S;bil;' $475.00 III 2" .$ib~'iOll.:.. $502.00 11 2.5" iiS&2Ibil"!i. $750.00 6 Miyabe Maple 1.5" $200.00 50 $400.00 20 $199.00 50 $240.00 206 - 2" $240.00 50 $450.00 20 $306.00 150 $251.00 10 2.5" $300.00 25 $275.00 20 $500.00 20 $318.00 150 $312.00 8 Purpleblow Maple 1.5" $325.00 20 $200.00 15 2" $450.00 20 $298.00 150 $220.00 15 2.5" $575.00 20 $314.00 150 $270.00 15 Greencolumn Black Maple 1.5" $325.00 20 $190.00 12 2" $450.00 20 $234.00 20 2.5" $575.00 20 $295.00 10 Crimson King Norway Maple 1.5" $225.00 100 1$lil1~~ai~ .iiiii!ii0'ioo'iiii $375.00 40 $273.00 150 $215.00 20 2" $275.00 75 $250:'0015 $450.00 80 $259.00 25 $298.00 150 $390.00 50 2.5" $375.00 75 . "$290;00; {{ $575.00 .- $318.00 150 $440.00 50 Emerald Queen or Emerald Luster Norway Maple 1.5" $170.00 50 $195.00 200 ;'11&5'0& $180.00 50 $170.00 25 2" $190.00 50 $250.00 1300 $212.00 20 $1li$jiooi - $290.00 150 $225.00 100 $190.00 20 2.5" $245.00 50 ~ """ 20 $240.00 100 {$2~9:o6i:; $314.00 150 $298.00 200 $240.00 20 Columnar Norway Maple 1.5" $300.00 20 $250.00 12 2" $400.00 20 $290.00 150 100 2.5" $270.00 40 $475.00 20 $314.00 150 Cleveland Norway Maple 1.5" 2" $236.00 120 $290.00 150 2.5" $275.00 100 $290.00 20 - $314.00 150 Globe Norway Maple 1.5" - 2" $465.00 20 $290.00 150 2.5" $525.00 20 $314.00 150 Green Mountain Sugar Maple 1.5" $200.00 50 $190.00 15 $275.00 300 $174.00 50 $245.00 20 2" $250.00 50 $400.00 200 $219.00 50 $309.00 150 $295.00 50 2.5" $350.00 50 ~ $259.00 50 $339.00 150 $310.00 70 Legacy Sugar Maple (tree form) 1.5" 2" $275.00 ... $309.00 150 $399.00 F 115 2.5" &Saa.o'lOQi' $400.00 20 $259.00 30 $339.00 150 $490.00 F 9 Black Alder 1.5" $190.00 10 $195.00 30 $210.00 20 RB 2" $210.00 10 $215.00 35 $225.00 G 75 2.5" $280.00 10 $360.00 G 25 . Requires minimum 20 tree order per season H.\ForestryIEXCEL \2008\PLANT\BI D-RESUL T -SHEET.xls Bid Results. Shade Tree Furnishing and Planting Bid Opening February 4,2008 Available Available Available Available Available Available Available Available Species DBH Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Arthur Weiler KGI Landscaping Mike Greco Lndscp. Karlstedt Sl Aubin" Alaniz Sanfllipo Bill Huffman Land. Ser Forest Prince Serviceberry or A. Brillance (tree form) 1.5" $190.00 10 $198.00 100 $325.00 50 $209.00 50 $249.00 150 RB $225.00 100 2" $225.00 10 l='OO 15. $425.00 20 $259.00 50 $304.00 150 $375.00 30 2.5" $525.00 20 $321.00 150 Spring Flurry Serviceberry 1.5" $264.00 150RB 2" 1!I.iill, 2.5" /I.~!l:mth; .... American Hornbeam 1.5" $198.00 25 $325.00 50 $264.00 150 RB $320.00 5 2" $249.80 20 $255.00 134 $425.00 15 $289.00 150 $399.00 47 2.5" $300.00 10 $295.00 80 $525.00 10 $324.00 150 $540.00 48 Chicagoland or Windy City Hackberry 1.5" $175.00 240 $185.00 15 2" $280.00 190 $284.00 150 J :230.00 IIiII $210.00 20 2.5" $325.00 25 $360.00 240 $300.00 25 $259.00 25 $255.00 ~ Katsura Tree 1.5" $500.00 20 - ~ $379.00 ;~_:nQW: 2" ~::: 20 12 2.5" 10 $420.00 6 - Eastern Redbud 1.5" 10 $325.00 50 $239.00 20 $250.00 70 2" I ;:0.00 75 $375.00 50 . 2.5" $500.00 5 Turkish Filbert 1.5" $240:00 1111;_ $300.00 10 2" $300.00 50 $320.00 34 $260.00 5 $325.00 10 ~ 2.5" $375.00 30 $380.00 27 $340.00 5 $375.00 10 Golden Glory dogwood (tree form) 1.5" $220.00 10 $300.00 H ? - 2" ii~~~~'~.~ + _ $400.00 H ? 2.5" '$349;O() 'i $500.00 H ? American Yellowwood (tree form) 1.5" .",,, " ~ 2" $525.00 20/; ... 2.5" $575.00 20 Thornless Cockspur Hawthorn 1.5" $140.00 100 $139.00 60 fy ! ; , Ii"'" 1'; $250.00 40 $160.00 15 2" $175.00 100 $260.00 502 150 $286.00 150 $260.00 40 $195.00 15 2.5" $200.00 100 $270.00 185 $209.00 50 $312.00 150 $390.00 50 Riversii Purple Beech 1.5" 2" $310.00 100 $400.00 20 ~-" " 2.5" $405.00 100 $475.00 20 $725.00 15 Autumn Gold Ginkgo 1.5" $400.00 150 $255.00 5 2" $550.00 30 $310.00 150 $515.00 144 2.5" II1II - $700.00 15 $379.00 50 Princeton Sentry Ginkgo 1.5" $450.00 100 2" I $600.00 20 $595.00 169 2.5" I .. Skyline or Shademaster Honeylocust 1.5" $165.00 100 -. Jiii; $179.00 50 $220.00 200 $170.00 20 2" $250.00 100. $270.00 25 $245.00 30 $304.00 150 $280.00 100 $235.00 20 2.5" $330.00 100 $340.00 20 $475.00 50 $399.00 150 $349.00 130 Kentucky Coffee Tree 1.5" $1Sa.Oa> . $170.00 50 $300.00 100 $179.00 50 $225.00 100 $180.00 30 2" ' $200:00 iil; $249.00 180 $240.00 10 $400.00 50 $229.00 50 $270.00 150 $267.00 180 $245.00 30 2.5" $289.80 50 $360.00 90 $329.00 20 $500.00 20 ~211l:'OO ; ii; $340.00 150 $349.00 200 $290.00 30 . Requires minimum 20 tree order per season HilForestrylEXCEL \2008\PLANT\BID-RESUL T -SHEET.xls Bid Results - Shade Tree Furnishing and Planting Bid Opening February 4, 2008 Available Available Available Available Available Available Available Available Species DBH Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity Bid Price Quantity_ Arthur Weiler KGI Landscaping Mike Greco Lndscp. Karlstedt St. Aubin" Alaniz SanflliDo Bill Huffman Land. Ser JC McDaniels Kentucky Coffetree 1.5" 2" 'sm,oo"';AD ;;" 2 .5"V'S~i~;oo"''''t5U;'' Tuliptree 1.5" i\!S32S:iiiiC"'; 2" $425.00 50 $2~1l':'OO'; $290.00 150 2.5" $550.00 30(i$2$9:~~.(ii $314.00 150 Sentinel Crabapple (tree form) 1.5" i>$~7..s!OO. __ 2" $325.00 40 $245.00 150 2.5" $400.00 20 $251.00 150 \/\/hite Angel, Donald Wyman, or Ormiston Roy 1.5" $140.00 50 $225.00 100 $140.00 15 Crabapple 2" $179.00 108 $275.00 100 $179.00 40 $210.00 50 2.5" $210.00 300 $325.00 20 $209.00 40;)i~)zol60" $215.00 30 Jackii Crabapple 1.5" $300.00 20 2" $350.00 20 2.5" $450.00 20 Adams Crabapple (tree form) 1.5" $250.00 10 $139.00 50 $135.00 25 2" $175.00 47 $210.00 10 $325.00 20 $179.00 50 $234.00 150 $170.00 25 2.5" $200.00 60 $400.00 10 $254.00 150 $215.00 25 Prairifire Crabapple 1.5" $135.00 300 $135.00 50 $125.00 150 $139.00 50 $218.00 150 RB $135.00 25 2" ....;.$....,...;....1......7........;..0.,...................0........;..0...;......;..;..... 300 ;:;~..;~;.7~.~~.:;.~.~;; ~ $210.00 10 $170.00 50 $179.00 50 $239.00 150 $170.00 25 2.5" $200:o0#$200fOOi' ~ $250.00 10 $209.00 50 $260.00 150 $250.00 30 25 Purple Prince Crabapple 1.5" 1>:$135;00: . lIB $250.00 100 $218.00 150 RB 2" $195.00 20 $275.00 200 $179.00 50 $239.00 150 2.5" $215.00 20 $325.00 20 $209.00 50 $260.00 150 $215.00 25 Red Jewel Crabapple 1.5" $130.00~ $140.00 25 _$125.00 ~ $149.00 100 $218.00 150RB -.......!.i......i..............................!....................... _5 2" $1mltlO __ $175.00 300 $210.00 25 . ~ $189.00 100 $239.00 150 $175.00 50 2.5" $200.00 100 $205.00 400 $235.00 25 $350.00 20 $260.00 150'il&116:00/ 25 Adirondack Crabapple 1.5" $295.00 50)): 2" I :175. 100 $325.00 50 $221.00 150 2.5" _ I :350.00 ~ $249.00 150 $215.00 25 Harvest Gold Crabapple 1.5" ~ 2" ~ $200.00 50 2.5" $300.00 20 $249.00 50 Royal Raindrops Crabapple 1.5" $175.00 20 $250.00 20 $149.00 50 2" $225.00 20 $175.00 ~ $275.00 10 $259.00 79 2.5" $255.00 5' ll:)$.!.'(~ $400.00 10 $290.00 7 $215.00 25 Sugar Tyme Crabapple 1.5" $225.00 50 $199.00 24 2" ~ $210.00 15 $250.00 50 $196.00 50 2.5" _ $400.00 20 $229.00 150 25 Dawn Redwood 1.5" $350.00 20 $209.00 20 2" $400.00 20 2.5",#:...;.; _ $500.00 10 Blackgum 1.5" "$225;00 _ 2":$28S!OO _.~~.99.0....~.. ~ $410.00 20 2.5" . $31jtOo ~;!iii\ $490.00 9 " Requires minimum 20 tree order per season H:IForestryIEXCEL \2008IPLANnBID-RESUL T -SHEET.xls Species Ironwood (Hophornbeam) Macho Amur Corktree Bloodgood, Ovation or Exclamation London Planetre Bradford or Autumn Blaze Callery Pear Redspire Callery Pear Chanticleer or Cleveland Select Callery Pear Sawtooth Oak White Oak Northern Red Oak Shingle Oak Bur Oak Chinkapin Oak English Oak Heritage Oak Regal Prince Oak H :\Forestry\EXCEL \2008\PLANT\BID-RESUL T -SHEET.xls DBH 1wailable Bid Price I Quantity Arthur Weiler $225.00 I 20 $190.00 $240.00 $280.00 $200.00 $250.00 $290.00 Bid Results - Shade Tree Furnishing and Planting Available Bid Price I Quantity KGI Landscaping $270.00 34 $330.00 $390.00 100 150 40 15 15 $245.00 100 50 50 50 $300.00 $400.00 50 25 $400.00 60 Available Bid Price I Quantity Mike Greco Lndscp. AvailaDle Bid Price I Quantity Karlstedt $325.00 20 $425.00 20 $525.00 20 Bid Opening February 4, 2008 Available Bid Price Quantity Alaniz 150 Available Bid Price I Quantity Sanfilipo $225.00 I 4 20 20 24 40 150 $299.00 ? 150 $330.00 300 $170.00 25 $210.00 100 25 $210.00 25 $299.00 150 $245.00 100 25 $255.00 25 $318.00 150 $299.00 200 $320.00 I 4 $400.00 40 $500.00 20 $600.00 20 $325.00 30 $400.00 20 $500.00 30 $600.00 20 $400.00 40 $425.00 30 $475.00 30 $375.00 20 $450.00 20 $525.00 20 $600.00 I 30 $600.00 I 20 * Requires minimum 20 tree order per season $600.00 I 20 $219.00 I 40 $225.00 $208.00 150 RB $266.00 $281.00 150 $295.00 $314.00 150 $429.00 $218.00 150 RB $266.00 $298.00 150 $295.00 $289.00 40 $324.00 150 $169.00 100 $208.00 150 RB $239.00 50 $281.00 150 $314.00 150 $264.00 150 RB $312.00 150 $324.00 150 100 12" r:... 2.5" 12" r:... 2.5" 12" r:... 2.5" 1.5" L 2.5" 1.5" L 2.5" 1.5" r:... 2.5" 12" L 2.5" 12" r:... 2.5" 1.5" 2" 2.5" 1.5" 2" 2.5" 1.5" 2" 2.5" 1.5" 2" 2.5" 1.5" 2" 2.5" 12" L 2.5" 12" r:... 2.5" 60 24 23 g 12 $175.00 $240.00 $240.00 $199.00 $269.00 $359.00 50 50 35 $295.00 $389.00 ~ 18 50 ~ 12 25 25 25 Species Bur/Swamp White Oak Hybrid Chicago Blues' Black Locust Common Sassafras Ivory Silk Tree Lilac (tree form) China Snow or Summer Charm Tree Lilac (tree form Bald Cypress Greenspire or Glenleven Litlleleaf Linden Summer Sprite Linden Redmond Linden Sterling Silver Linden Douglas American Linden Accolade American Elm Triumph American Elm Homestead Elm H :IForestrylEXCEL \2008\PLANnBID-RESUL T -SHEET.xls Available DBH I Bid Price I Quantity Arthur Weiler $295.00 $190.00 $240.00 $290.00 Bid Results - Shade Tree Furnishing and Planting Availa6le Bid Price I Quantity KGI Landscaping $225.00 $300.00 $340.00 190.00 10 g" ~ 2.5" 1.2" L 2.5" g" L 2.5" 1.5" $190.00 2" $230.00 2.5" 1.5" L 2.5" 1.5" ~ 2.5" g" L 2.5" g" ~ 2.5" 1.5" 2" $250.00 $345.00 30 50 50 Available Bid Price I Quantity Mike Greco Lndscp. $340.00 $200.00 .!.Q 10 50 100 50 50 25 25 $270.00 ~ 100 120 $340.00 15 Available Bid Price I Quantity Karlstedt Available Bid Price I Quantity St. Aubin" $340.00 $210.00 ~ 15 Available Bid Price I Quantity Alaniz Available Bid Price I Quantity Sanfllipo $250.00 I 100 Bid Opening February 4, 2008 Available Bid Price I Quantity IBiII Huffman Land. Ser, $214.00 150 RB $259.00 $289.00 150 $292.00 $375.00 20 $312.00 150 $310.00 $400.00 20 $239.00 150 RB $450.00 20 $304.00 150 $500.00 20 $318.00 150 $275.00 20 $169.00 25 20 $375.00 20 $219.00 25 $264.00 150 20 $475.00 20 $304.00 150 $325.00 20 $400.00 30 $213.00 200 $289.00 150 $450.00 40 $259.00 200 $321.00 150 $350.00 40 50 $400.00 40 $450.00 20 $269.00 50 $350.00 30 $400,00 20 $450.00 20 $325.00 40 $375.00 40 $450.00 120 $375.00 20 $400.00 20 $450.00 20 $375.00 20 $425.00 20 $500.00 10 * Requires minimum 20 tree order per season $312.00 150 1342.00 150 - $312.00 150 1342.00 150 - $312.00 150 $342.00 150 $220.00 $245.00 $310.00 $195.00 300 $245.00 500 $291.00 $308.00 12Q 150 124 200 30 $190.00 $230.00 20 20 24 ~ 150 75 158 100 50 80 $190.00 I 20 Bid Results - Shade Tree Furnishing and Planting Species 150 150 $425.00 20 150 $500.00 20 150 $375.00 20 $425.00 20 150 $500.00 20 150 $375.00 20 $425.00 20 150 $500.00 20 150 Available Bid Price I Quantity KGI Landsc~ Frontier Elm Lacebark Elm Commendation Elm Patriot Elm Danada Charm Elm 1.5" 10 2" 2.5" L Bid Opening February 4, 2008 Available Bid Price I Quantity Sanfi/l 0 $275.00 100 $299.00 180 $495.00 289 $495.00 I 61 $495.00 223 $495.00 297 ....---..-..---- .. --- - -..- --- -. Crimson King Norway Maple ~.. $490.00 10 $520.00 100 4">:&& $550.00 5 to 7 $614.00 100 5" Emerald Queen Norway Maple 3" I $334.80 - $340.00 130 $350.00 15 $330.00 20 $480.00 100 $595.00 100 - I--"-- 4" $415.00 15 $395.00 10 $690.00 100 $898.00 25 I--'-- 5" ~ Columnar Norway Maple 3" ttt $525.00 30 $480.00 100 $425.00 40 4" $550.00 12. JlIiEI! $680.00 100 5" Sugar Maple 3" $420.00 25 $600.00 10 _~"oo 100 4" $600.00 5 $680.00 100 Miyabe Maple ~ 80 $450.00 20 $512.00 100 $375.00 24 $350.00 10 4" $575.00 10 $700.00 100 $595.00 75 I--'-- 5" $795.00 25 Chicagoland. Windy City or Common Hackberry 3" $370.00 25 JIIIiI $550.00 20 $512.00 100 $425.00 100 _i:iIIII 4" $480.00 25 $725.00 10 $680.00 100 $690.00 150 5" $600.00 10 _JiJiJ R8O.00 $956.00 100 Autumn Gold Ginkgo 3" .... 4" 5" Princeton Sentry Ginkgo 3" - iii $795.00 2 4" 5" H:\ForestryIEXCEL \2008\PLANnSID-RESUL T -SHEET.xls * Requires minimum 20 tree order per season Species Skyline of Shademaster Honeylocust Kentucky Coffeetree AdamsCrabapple Prarifire Crabapple Purple Prince Crabapple Red Jewel Crabapple White Angel, Donald Wyman or Ormiston Roy Crabal Bloodgood, Ovation or Exclamation Planetree Bradford or Autumn Blaze Callery Pear Redspirll or Chanticleer Callery Pear Ivory Silk Tree Lilac Greenspire LittJeleaf Linden Sterling Silver Linden H:IForeslryIEXGEL 1200BIPLANTlBID-RESUL T -SHEET.xls 5" ~$275.00 ~ ~ ~ ~ ~ ~ ~ ~ ~ 4" ~ ~ ~ 5" L+!310.00 ~ 5" ~ ~ 5" 3" $400.00 4" $610.00 ~ ~ ~ 5" DBH ~ ~ ~ ~ 4" ~ ~ 4" $275.00 $375.00 15 50 25 25 25 $400.00 45 $590.00 20 !250.00 15 - - !290.00 I 310 - - !290.00 I 160 - - $290.00 I 250 - - $290.00 I 200 Bid Results - Shade Tree Furnishing and Planting AVaIlable Bid Price I Quantity St. Aubin* A vailaliIe Bid Price I Quantity Alaniz $499.00 100 $690.00 100 20 $482.00 100 $668.00 100 $345.00 10 $350.00 20 $440.00 I 100 $350.00 20 $499.00 $400.00 20 $350.00 20 $350.00 20 $600.00 5 $329.00 25 $449.00 100 $568.00 100 $320.00 20 $329.90 50 $449.00 100 $395.00 10 $568.00 100 I I $534.00 I 100 Bid Opening February 4, 2008 Available Bid Price I Quantity Sanfllipo $495.00 200 $999.00 3 $1 099.00 1 $390.00 20 $750.00 10 Available Bid Price I Quantity IBiII Huffman Land. Ser 100 $550.00 35 100 $499.00 I ? 200 50 25 ? $500.00 200 ? I $400.00 I 5 $610.00 60 ? $420.00 40 100 $610.00 15 100 * Requires minimum 20 tree order per season Bid Results - Shade Tree Furnishing and Planting Bid Opening February 4, 2008 Species Avall861e Bid Price I Quantity Bill Huffman Land. Ser, Additional Cost Per Tree for Enhanced Planting Sites 1-1/2" tree $50.00 $40.00 $75.00 $35.00 $30.00 $45.00 $75.00 $40.00 2" tree $75.00 $60.00 $120.00 $50.00 $30,00 $55.00 $100.00 $60.00 2-1/2" tree $100.00 $75.00 $140,00 $65,00 $40.00 $60.00 $150.00 $80.00 3" tree $125.00 $100.00 $179.00 $80.00 $40.00 $80.00 $200.00 $100.00 4" tree $175.00 $140.00 $239.00 $95.00 $80.00 $84.00 $250.00 N/A 5" tree $225.00 $170.00 $299.00 $110.00 $120.00 $84.00 $300.00 N/A Additional Cost Per Tree for Planting on Private Property 1-1/2" tree $50.00 $40.00 $75.00 $40.00 $25.00 $20.00 $40.00 $40.00 2" tree $75.00 $60.00 $100.00 $65.00 $35.00 $20.00 $70.00 $60.00 2-1/2" tree $100.00 $75.00 $150.00 $90.00 $45.00 $25.00 $90.00 $80.00 Substitutions A. 'Valley Forge' not 'Frontier' B. 'American Sentry' not Douglas C. 'Regal' not 'Lacebark' elm D. 'Cooperi' not 'Rivers ii' E. Royal Red Maple available also F. 'Fall Fiesta' not 'Legacy" G. 2.0" = 8 ft., 2.5" = 10' H. 2.0" = 6 ft., 2.5" = 8 ft., 3.0" = 10 ft. Note: "RB" in Quantity Column indicates tree grown in root bag . Requires minimum 20 tree order per season H:IForestryIEXCEL 12008IPLANTISID-RESUL T -SHEET.xls Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: SUPERlNTENDENT OF STREETS & BUILDINGS 15 b. ,l-f~ "'L( 1-.106 TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: FEBRUARY 13,2008 SUBJECT: SEALED BID RESULTS FOR THE 2008/2009 BRICK P AVE - CONTRACT (NOT TO EXCEED $30,000) BACKGROUND This bid is for sealing of brick pavers in our downtown streets cape walk area. The sealing of brick pavers is necessary to keep the brick color from fading and to seal out moisture, dirt, oil and paint that might otherwise get imbedded into the brick. Sealing also extends the life expectancy of the brick walk and facilitates cleaning. All brick walks are sealed on a five year cycle. This proposed agreement is for a 2-year term concluding at the end of 2009. BID RESULTS Sealed bids were opened at 10:00 A.M. on February 4, 2008 for the proposed 2008/2009 brick pavers-sealing program. Bid prices were based on estimated quantities of 20,000 square feet. Six invitational bids were mailed, and a bid notice was placed in the local paper. Three bids were received with results as follows: Bidder Advanced Pavement Technology 67 Stonehill Road Oswego, IL Bid Price $ 21,800.00 Fuertes Systems 16317 Riverwood Ct. Plainfield, IL $ 54,000.00 Alaniz Landscaping Group P.O. Box 1248 Elgin, IL $138,000.00 H :\Administration\BIDS\RESUL TS\brickpavsea1.2008. 9 .res.doc Page two 2008/2009 Brick Pavers-Sealing Bid Results February 13,2008 DISCUSSION The low, qualified bidder, Advanced Pavement Technology, took no exceptions to specification requirements. Advanced Pavement Technology held this contract the past three years and completed the contract satisfactorily. Funds far this proposed contract are in the current budget, on page 208, account code 5507703-690065, in the amount of $30,000. Quantities will be adjusted so the total expenditure will not exceed the budgeted amount. Funds expended in 2009 will not exceed the approved budget amount. RECOMMENDATION I recommend acceptance of the lowest qualified bid as submitted by Advanced Pavement Technology of Oswego, IL for the 2008 brick paver-sealing contract in an amount not to exceed $30,000. 9cu..J 6:?WWJ Paul Bures Superintendent of Streets & Buildings I concur: / ,,I i / 1""' /Jli /J~ v,( /' .~. Glen1. Andler --- i Director of Public Warks ,~ / l L_~ PB c: Director of Public Works Glen R. Andler Deputy Director of Public Works Sean P. Dorsey file H:\Administration\BIDS\RESUL TS\brickpavseal.2008. 9 .res.doc Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM FROM: SUPERINTENDENT OF STREETS & BUILDINGS ~. ).A~ 1./ Iq I~& TO: VILLAGE MANAGER MICHAEL E. JANONIS DATE: FEBRUARY 13,2008 SUBJECT: BID RESULTS FOR WINDOW CLEANING CONTRA (NOT TO EXCEED $6,872.00) BACKGROUND This bid award is for a three-year (2008-2010) Window Cleaning Service Contract. This contract provides four complete window cleaning services (interior and exterior) and two additional exterior only cleaning services at the following buildings: Village Hall, Village Hall Parking Structure, Police & Fire Headquarters Building, Railroad Station (including shelters and commuter pay stations), Fire Station #12, Fire Station #14, and Public Works. BID RESULTS Sealed bids were opened at 10:00 A.M. on February 4, 2008 for the 2008-2010 Window Cleaning Service Contract. Bid notices were mailed to six bidders, and a bid notice was placed in a local newspaper. Representatives from five firms attended a pre-bid walk-through of the buildings, and five bids were received. Bidder American National Skyline, Inc. 614 N. Michigan Street Elmhurst, IL Total Bid Price (annually) $ 6,638.00 *(no bid bond) World Window Cleaning Co. 281 Shore drive Burr Ridge, IL $ 6,872.00 Alliance Window Cleaning 4 N. 220 Cavalry Drive Bloomingdale, IL $ 8,840.00 H:\Administration\BIDS\RESUL TS\ Window Cleaning Bid 2008-2010 Recommendation.doc 1 BID RESULTS FOR WINDOW CLEANING CONTRACT February 13,2008 Page two Program One 960 Rand Road, Suite 102 Des Plaines, IL $10,790.00 Service Building, Inc. 770 N. Church Road Elmhurst, IL $15,810.00 * American National Skyline, Inc. did not include a 10% bid bond as required, therefore their bid is disqualified. DISCUSSION I called on five references of the qualified low bidder World Window Cleaning Co. and received satisfactory or excellent service recommendations form all of them. RECOMMENDATION I recommend World Window Cleaning Co. of Burr Ridge, IL be awarded the proposed three- year window cleaning services contract for a not-to-exceed annual amount of $6,872.00. There are sufficient funds for this contract in the current budget. ~~ &3lAAt.4 PAUL BURES Streets & Buildings Superintendent I concur ~., . t ,. ~L.-..'-." Glen R. Andler' Director of Public Works .- i"i"~! j> . '/1/ . '<,~ L---- PB c: Director of Public Works Glen R. Andler Deputy Director of Public Works Sean P. Dorsey file H:\Administration\BIDS\RESULTS\Window Cleaning Bid 2008-2010 Recommendation.doc 2 . INTEROFFICE MEMORANDUM Mount Prospect Village of Mount Prospect Fire Department TO: MICHAEL E. JANONIS, VILLAGE MANAGER MICHAEL J. FIGOLAH, FIRE CHIEF e l.b. M~ 2.( " 08 FROM: DATE: FEBRUARY 5, 2008 SUBJECT: CONSTRUCTION MANAGER CONTRACTUAL AGREEMEN In preparation of the proposed construction projects identified in the Phase I Facility Study I recommend entering into a contract with SRBL Architects for their services in managing the selection process of a Construction Manager (CM). There are many steps to be taken prior to the start of construction and some of the steps can be accomplished as we wait for the finalization of the land agreement. The time saved will be of benefit for the construction timeline. The Construction Manager is a key position as their main function will be to coordinate and supervise the construction trades. Additional responsibilities will include, but are not limited to, the following: · Manage construction project contracts . Create: . Scope of Work Documents . Bid packages . Maintain project budget · Pre-qualify sub-contractors · Supervision field construction work . Guarantee "maximum" price for projects · Review architect design and specifications as the design progresses The selection of the CM is a time consuming process that includes a number of steps. See attached letter from SRBL illustrating the scope of work for the proposed agreement. While the land agreement has not been finalized and a design architect has not been hired; selecting a Construction Manager will help to move the construction process along. This selection process will take approximately 45 days from the time we enter into a contract with SRBL. Selecting a construction manager does not require us to proceed with a construction project. 4 I request permission to enter into an agreement with SRBL Architects in an amount not to exceed $5,000. Funds are available in Account #5107701-540112. MF Attachment: SRBL Letter / SRBl ."'.F',CH ITEClS lTD. i\RCHITECT5 "'11': .,.~,~.~ ~;'-'''''I.':'P.'' i_...""L r .' "J"'" ~I t. L" '.,,,. "'~I . February 5, 2008 Mr. Michael J. Figolah Fire Chief Mount Prospect Fire Department 112 E. Northwest Highway Mount Prospect, IL 60056 Re: Village of Mount Prospect Fire Station 14, Public Works & EOC Construction Management Selection Services SRBL Proposal No. POB90B Dear Mr. Figolah, We are greatly excited to be working with you and the Village of Mount Prospect once again. On the heels of finishing an exciting study, we look forward with great anticipation to the long awaited implementation of Fire Station 14, the modifications at Public Works and the Emergency Operations Center. We understand that negotiations for the land acquisition for Station 14 are still ongoing and that the Village is not looking to begin design until the issue is resolved. While awaiting resolution however, there are proactive activities that can go on. We feel that selecting a Construction Manager for the upcoming projects is a one of those tasks. We are writing to offer our services in managing the selection process. We feel that hiring the Construction Management firm would be beneficial to proceed with and save the time for this process. The earlier the CM is on board, the more collaborative the Owner/Architect/CM teamwork can be. SRBL proposes a lump sum fee of $5,000 for Construction Management Selection Services. A task list of services included in the above fee is as follows: . Guidance for creation of Village selection team . Writing the Request for Proposals, including inclusion of any Village of Mount Prospect boilerplate contract language . Writing an advertisement for inclusion in local newspapers . Creating a list of recommended Construction Management firms . Assisting in review of proposals . Interpretation and creation of spreadsheets as needed for comparison of proposals . Collection of fee proposal envelopes for safe keeping until after initial firm rankings . Guidance in Village team's selection of a short list for interviews . Assistance in setting up interviews and writing of letters to selected firms/non-selected firms . Attend short list interviews . Guidance for Village team in interpreting interviews . Guidance for ranking of firms . Interpretation and creation of spreadsheets as needed for comparison of fees . Writing letters to inform selected firm/non-selected firms of final choice of Village team . Drafting of Owner-Construction Manager contractual agreement . Attend kick-off meeting with Village and CM Page 2 Village of Mount Prospect 2/5/08 \ Jake Davis would be the project manager for this project and perform the majority of the tasks listed above. Other key SRBL may perform or assist on assembly of documents, review of proposals and attend interviews and provide commentary. Our standard office pOlicy for invoicing services rendered is once a month. Invoices for the current month are calculated for that month and are sent to be received by the 30th. We request payment within 20-30 days of receipt of our invoice. We do not anticipate any reimbursable expenses or additional hourly expenses during this phase of the project that are not included in our fee. Your signature on the bottom of this fee proposal will serve as our contractual agreement. Assuming that these projects move ahead into implementation, we will draft an AlA Bl0l Owner-Architect agreement. Thank you for your continued support of SRBL. We look forward to helping the Village of Mount Prospect find a partner to refine and realize your projects. Sincerely, SRBLARCHITECTS LTD. The Power of Promises Kept JA DAVIS, AlA, LEED AP Senior Associate Village of Mount Prospect Representative Title Date