HomeMy WebLinkAbout01/08/2008 COW minutes (special)
MINUTES
SPECIAL MEETING
Village Board of Trustees
Strategic Goal Setting Workshop
January 8, 2008
The meeting was convened at 7:12 p.m., in the Community Center of Village Hall, 50 South
Emerson, by Mayor Irvana Wilks. Those present at the Special Meeting were: Trustees Timothy
Corcoran, Paul Hoefert, Arlene Juracek, John Korn, Richard Lohrstorfer and Michael Zade!.
Staff present included Village Manager Michael Janonis, Assistant Village Manager David
Strahl, Police Chief Dahlberg, Deputy Chief Rzepecki, Deputy Chief Semkiu, Police
Commander Tim Janowick, Finance Director David Erb, Accounting Supervisor Lynn Jarog,
Public Works Director Glen Andler, Public Works Deputy Director Sean Dorsey, Community
Development Director William Cooney, Human Services Director Nancy Morgan, IT Director
Joan Middleton, Fire Chief Mike Figolah, Fire Marshall Paul Valentine, Administrative Analyst
Christina Park, Administrative Analyst Michael Dallas and Public Information Officer Maura EI
Metennani.
Strateaic Goal Settina For 2008
Village Manager Michael Janonis provided an overview to the Board of the 2007 Goals and
Actions undertaken by the Village staff. It highlighted their priority listing as directed by the
Village Board.
General discussion from the Village Board members included the following items:
. There was general discussion regarding the need to communicate to residents about
how to operate more environmentally within the community and a need for the Village to
set an example for such consciousness.
. There was a discussion regarding the economic health of the community and the role
the Village Board should playas part of that health.
. There was also discussion regarding property maintenance and economic development
opportunities within the community.
It was suggested that the Board establish five Global Goals for 2008 with five Sub-Goals based
on priority ranking.
Goals or Taraets for 2008 (In rank order)
1. Randhurst Redevelopment
2. Emergency Preparedness
3. Phase I Facility Study and Construction
4. Crime and Gang Mitigation
5. TIF in Sub Area #1 Triangle Redevelopment
6. Citizen Integration
7. Jurisdictional Transfer
8. Green Initiatives
9. Fund Balance Maintenance
10. Board and Commission Review
It was also suggested that some action items be categorized generally under overall goals
therefore establishing actions steps to achieve the overall objectives of the Village Board.
List of General Objectives with the recommended steps to accomplish the objectives the Board
agreed to as follows:
1. Community Economic Health
· Property Maintenance
· Economic Development
· Randhurst Redevelopment
2. Customer Service/Focus
· Delivery of Services
· Employee Resources
· Process Improvement
· Village Boards and Commissions
3. Safety and Disaster Preparedness
· Public Safety
· Traffic Control
· Emergency Preparedness/Preparation
4. Quality of Life
· Tree Inventory Property Maintenance
· Green Initiatives
5 Stewardship
· Infrastructure
· Financial Health/CIP Funding
. Unnumbered State and County Traffic Routes
A review of Committee of the Whole topics and suggestions as presented by Village Board and
staff. The COW Topics include the following items:
. Automated Red Light Photo Enforcement
. Police Department Traffic Unit Staffing
. Increase of Police Department Tactical Unit To Five Officers From The Current Two
. Progress Towards Meeting Goals Articulated In The Comprehensive Plan
· Green Region Compact
. Neighborhood Resource Center
. Residential Housing Market Discussion
. Village Branding, Retail and Economic Development Strategy
· Emerald Ash Borer Update
. Jurisdictional Transfer Policy Discussion
. New Storm Water Ordinance Recommendations Discussion
· Pavement Evaluation Results
. Rear Yard Drainage Improvements for Private Property
. Hydraulic Water Modeling and Discussion on By-Products Phase II Compliance
Results
. Sanitary Sewer Responsibility Policy Discussion
. Sanitary Sewer Flow Monitoring Discussion
. Chicago Community Trust Grant Discussion
· Building Code Update
· Zoning Code Update
. Retail Marketing Analysis Report
. Revision of Chapter 5 Boards and Commissions
. 1 sl Quarter Budget Review
· Water and Sewer Rates Study
· Review of E-Pay Program
. Review of Business License Fee Schedule and Structure
. Annual Review of Fund Balance Policy and Current Fund Balance Levels
There was also a discussion regarding the proposed change in Police vehicle purchases for
2008.
Meeting adjourned at 9:26 p.m.
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DAVIS STRAHL
ASSISTANT VILLAGE MANAGER
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