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HomeMy WebLinkAbout0209_001MINUTES COMMITTEE OF THE WHOLE March 13, 1990 I Roll Call The meeting was called to order at 7:40 p.m. Present at the meeting were: Mayor Gerald L. Farley; Trustees Ralph Arthur, Mark Busse, Timothy Corcoran, Leo Floros, George Van Geem and Theodore Wattenberg. Also present were: Village Manager John Fulton Dixon, Finance Director David Jepson, Assistant Finance Director Carol Widmer, Planning and Zoning Director David Clements, Planner Mike Sims, Public Works Director Herb Weeks, Deputy Public Works Director Glen Andler, Public Works Staff Members Jerry McIntosh, Mel Both, Sandy Clark and Lisa Angell. Also present were three persons from the print media and several Village residents. Fire Chief Ed Cavello and Deputy Chiefs Del Ulreich and Lonnie Jackson arrived at approximately 9:00 p.m. II Minutes The minutes of the Committee of the Whole meeting of February 27, 1990 were accepted and filed. III Citizens to be Heard No one present at the meeting wished to address the Committee of the Whole. IVBudget Village Manager John Dixon gave a brief introduction to the three budget areas on tonight's agenda. Mr. Dixon stated that the Planning and Zoning Department at $709,650 represents 1.88 of the total budget. Second, the Public Works Department consisting of Streets, Water & Sewer, Parking, and Refuse Disposal totals just over $14 million and represents 358 of the budget and lastly, the Fire Department at $4,576,915 represents 11.48 of the budget. Planning The presentation of the budget of the Planning and Zoning Department was preceded by a short video of the activities and personnel of the Department. Planning and Zoning Director David Clements then presented the budget for Planning and Zoning and the Community Development Block Grant Program. Mr. Clements began his presentation with a summary of the activities of the Planning and Zoning Department. These activities include day-to-day planning, long-range planning, managing the Economic Development Program, administration of the Community Development Block Grant Programs, and coordinating the Downtown Redevelopment Project. Mr. Clements explained that Mount Prospect is beginning to undergo a transition from a developing community to a community that is predominantly redevelopment in nature. Because of this transition, the level of department activity should remain stable as the Village moves into Mount Prospect's redevelopment future. The proposed budget for 1990/91 consists of $301,425 from the General Fund and $570,000 from CDBG funds, One of the significant items in the General Fund portion of the proposed budget is $40,000 for an o ' utside consultant to prepare a comprehensive revision to the Zoning Ordinance. The Zoning Ordinance has not been thoroughly reviewed in over 20 years. In the areas of Economic Development and CDBG there are plans to continue on-going programs such as the facade work outside the Central Business District, the Boxwood Summer Day Care Program and Boxwood Street Improvements. Also, continuation of the very successful single family rehabilitation and weatherization projects under CDBG is proposed. Following is a summary of the discussion and comments by the Mayor and Board of Trustees: Mayor Farley asked if the review of the Zoning Ordinance included the Development Code and if it should provide for a zoning classification for the remaining undeveloped 50 foot lots in the Village. Mr. Clements explained that the review of the Zoning Ordinance Would be comprehensive and include the Development Code. He also stated that current Rl Zoning is the same for a 50, 75, or a 100 foot lot and zoning should be based upon the character of the neighborhood. He thought a separate classification could be established. Mayor Farley said he thought it was high time we did something. Trustee Wattenberg said he thought the $40,000 cost was well worth it if it worked. He emphasized that the Zoning Ordinance should be written in simple language, simple enough for the Public to understand. Trustee Corcoran asked if the handicapped accessibility at the Library is for the public or the Library Staff. Mr. Bill Blaine, the President of the Library Board, stated the work would be on the second floor and would be the only handicapped accessible washroom in the Library. Trustee Corcoran stated that he thought we were taking on a lot this year and wondered if the revision of the Zoning Ordinance could be postponed for one year. He stated he would rather discuss it in more detail at a Committee of the Whole meeting. He said we would be spending $40,000 to create a flyswatter for a problem that may only be a nuisance. Trustee Floros asked who would do the work on the Zoning Ordinance review and how long it would take to implement. Mr. Clements replied that an urban planning expert would be contracted to do the work and that it should be completed in about one year. He also stated that it would take a considerable amount of Staff time. Trustee Floros recommended that the project be delayed six months and then spread the cost over two fiscal years. Trustee Floros then commented that the Facade Program was a good program and asked which areas would be done next. Mr. Clements explained that General Funds are used for this program outside of the Downtown Area and CDBG Funds in the Downtown Area. Additional businesses will be included on Northwest Highway, both east and west of the Downtown Area. Trustee Arthur tended to agree with Trustee Corcoran that the Zoning Ordinance problems may not be as serious as they appear. He thought that residents actually used it very little. He also preferred scheduling the work over a multi-year period. Trustee Arthur stated that he was aware of residential zoning problems which existed with 64 foot, lots and he recommended that these questions be resolved by the Zoning Board prior to issuing permits. Mayor Farley asked if it was practical to extend the project over a number of years. Mr. Clements stated it would be more difficult to complete the project if it was phased. Mayor Farley said he preferred the actions regarding the smaller lots be handled by the Village Staff not the Zoning Board. Trustee Wattenberg agreed with the Mayor's position. Trustee Van Geem asked the Planning and•Zoning Director to explain the role of the Economic Development Director and whether we were allocating enough resources for this purpose. Mr. Clements explained that the Economic Development Director tried to promote the Village and attract businesses to the Village. The recent Hotel/Motel Study is an example of this type of work. Also, he stated that the Economic Development Director worked with the Mount Prospect Chamber and downtown businesses to resolve problems. Trustee Van Geem then asked about the TIF Project and wondered whether enough resources had been allocated. Mr. Clements responded that he would allocate whatever resources are needed. Trustee Van Geem then asked about the scope of the Asbestos Removal Program. Planner Mike Sims explained that an asbestos consultant had been hired and would oversee the program. The consultant's report will be provided to Village Board members. Trustee Van Geem concluded by asking about the CDBG projects which had been requested but had not been recommended. Mr. Clements stated he would provide the entire list of requested projects to the Mayor and Trustees. Trustee Busse asked if it was possible to revise only the parts of the Zoning Ordinance that contained problems and if it was changed if it would reduce the load on the Zoning Board. Mr. Clements said that it would be more practical to revise the entire Zoning Ordinance. He also said it should reduce the load of the Zoning Board if the more routine items were eliminated from the hearing process. Trustee Busse then asked when all businesses would be required to conform to the Sign Ordinance. Mr. Clements said as of January 1, 1992, non-conforming uses would be eliminated. He stated this would put an additional load on the Planning and Zoning Department. Publir. Works Degartment A video introduction to the activities of the Public Works Department preceded the presentation by Public Works Director Herb Weeks. Mr. Weeks stated that there are four divisions in the Public Works Department: the Street Division, the Water and Sewer Division, the Parking Division and the Refuse Disposal Division. The Street Division of Public Works has 14 separate service-oriented programs including the maintaining of all public buildings, public grounds, the pool fleet, forestry and beautification projects, and road resurfacing projects. The Street Division's proposed budget totals $4,835,670 compared to the 1989/90 total budget of $4,761,900 for an increase of 1.58. Most of the increase is due to an accelerated street repair program funded at $1,500,000 in 1990/91, an increase in the level of spending for contractual services and the Village's share of the cost of street lights along Wolf Road ($100,000). Construction of a traffic signal at Briarwood Drive ($40,000), the Village's share for Opticom installation ($41,000), and a new appropriation for catch basin cleaning ($50,000) are also proposed expenditures. Capital equipment expenditures in the Street Division include replacement of a 1973 street sweeper for $80,000, replacing a 1983 tow truck for $97,500, replacement of a mower/tractor for $24,000 and a pickup truck for $22,000. The Refuse Disposal Section of the proposed budget includes expenditures for refuse bags ($87,500), curbside recycling ($161,000), collection of brush ($58,000), and $125,920 as the Village's contribution to the Solid Waste Agency of Northern Cook County (SWANCC). The Water/Sewer Division's proposed budget for 1990/91 totals $6,668,970 which is a $153,640 decrease compared to last year. The budget as presented places a continued emphasis on water main repair and replacement. $435,000 has been budgeted for various projects including the water main on Route 83 between Lonnquist and Golf ($320,000). Other significant projects proposed for 1990/91 include the third and final phase of the booster pump replacement program ($85,000), continuation of the automated meter reading system ($25,000), and flow monitoring equipment ($50,000) as part of the Village's continuing obligation to meet regulations of the Metropolitan Water Reclamation District. The 1990/91 proposed budget for the Parking Division totals $339,045 compared to the 1989/90 total of $161,460. The increase can be attributed to $210,000 for repairs to the West commuter lot retaining wall and $50,000 for continued parking lot rehabilitation. Alternative construction methods are being considered for the retaining wall which could reduce costs to $70,000. A new collection system is being proposed at $10,000 which will accept $1.00 bills which will afford better accountability. Mr. Weeks also stated that the Street Division budget included a provision for the removal of a diesel storage tank at the Village Hall. Additionally, he announced that the Village had just received notification that a Build Illinois Grant of $392,400 had been received for the Sewer Rehab Program. This amount is in addition to the $599,000 received for the Prospect Meadows Sewer Rehab Project. Mayor Farley asked Mr. Weeks about the fuel tank at the Village Hall and also questioned whether a piece of equipment like the Tow Truck can be shared with other government bodies. Mr. Weeks explained that the Village Hall had previously been heated by oil heat and that the fuel tank had been maintained as a supply for an emergency generator. However, the tank has developed leaks and it is mandatory that it be removed. Mr. Weeks also stated that it would be very difficult to share a Tow Truck with other governmental units. He explained that when an emergency occurs, each entity would want first priority. He stated that during the February 14, 1990 snowstorm, he had five calls for towing. Trustee Corcoran I would like you to pursue a cost-sharing arrangement. He suggested a possible contract with the River/Euclid Shell Towing Service. Trustee Corcoran also asked Mr. Weeks whether there were peak times when overtime occurred, and if some overtime could be reduced by scheduling part- time help. Finance Director Jepson said a report would be prepared showing overtime on a monthly basis. Trustee Van Geem stated he thought some of the State income Tax Surcharge revenue should be allocated to the Street Resurfacing and Reconstruction Program. Trustee Van Geem asked Mr. Weeks if additional streets could be added to the list designated for work this year. Mr. Weeks stated that additional streets could be added. He mentioned Linneman Road as a potential project. Fire Department After a short video introduction, Fire Chief, Ed Cavello presented the Fire Department's proposed 1990/91 budget. The Mount Prospect Fire Department portion of the budget is 11.48 of the overall Village budget. The Fire Department is divided into six budget sections: Administration and Support, Fire Operations, Fire Prevention, Communications, Equipment Maintenance and Emergency Preparedness. The total proposed budget of $4,576,915 represents an increase of 14.348 over last year's budget. A significant portion of this increase can be attributed to the added responsibility of the Elk Grove Rural Township Fire Protection District (EGRFPD). The Village will begin servicing EGRFPD on May 1, 1990. In preparation for this agreement, six new firefighters and one fire inspector were hired in 1989/90 and are completing their training. If the cost of those seven men in the 89/90 budget and the associated costs for Elk Grove Township in 1990/91 budget are not included, the increase for 1990/91 is 5.48. Firefighter safety is a high priority with the Department and this year's budget proposes the purchase of 10 additional personal alarm safety system (PASS) devices. Purchase of PASS devices for all on shift personnel should be completed by 1991/92 when 35 PASS devices will have been purchased. Two of the major cost items recommended in this budget which address ongoing replacement programs are the provision for self-contained breathing apparatus and large diameter hose. The Fire Department is proposing the purchase of five self- contained breathing units ($16,500), which will equip one fire engine and 51, large diameter hose, which, unlike conventional hose, can be repacked immediately after use. This limits the amount of hose necessary and the expense associated with keeping adequate spare hose. The Fire Department has a commitment to on-going training, and the training is not limited to firefighting and EMS. The Fire Department must also address the training requirements relating to hazardous materials, tech rescue, water rescue and recovery, equipment and vehicle maintenance, as well as developing management skills. Currently four firefighters are in paramedic training and three firefighters are working toward EMT status. The Fire Prevention Bureau and Public Education portion of the Fire Department budget is $274,840 compared to $241,635 in 1989/90. Part of the increase is due to the addition of a Fire Inspector to conduct inspections on properties in the Elk Grove Township District and bilingual public education assignments. A new ambulance at $65,000 is being recommended in lieu of the rechassis of an existing ambulance as called for in the Department's vehicle replacement schedule. This additional ambulance will be necessary to provide emergency medical protection in the Elk Grove Township area. Also, replacement of a staff car is being proposed. This car will replace a 1981 Ford currently being utilized by the Fire Prevention Bureau. Manpower needs were then addressed by Chief Cavello. Three additional personnel are being recommended to allow the Fire Department to deliver the agreed upon level of service of one engine and one ambulance in the Elk Grove Township Area. After some experience has been gained in responding to the EGRFPD calls, additional options will be presented to the Village Board. The Northwest Central Dispatch assessment for Mount Prospect for 1990/91 shows a reduction of $37,030. This is primarily due to a new formula for assessing costs to each municipality. The four municipalities which currently make up Northwest Central Dispatch are Arlington Heights, Buffalo Grove, Elk Grove and Mount Prospect. Because of the new formula and with the addition of the City of Prospect Heights in 1990/91, the Village of Mount Prospect will realize a decrease in their assessment. Mayor Farley Explain the rationale for a minimum shift strength of 19. Chief Cavello explained that this level would provide 4 men per shift at Kensington (#14), Golf Road (#12), an Elk Grove Township Station (#11), and for 7 men at the Northwest Highway Station (#13). The total strength would be 23 persons per shift with 4 shift personnel available to cover for vacations, sick -time, training, etc. Trustee Corcoran Does the assessment for Northwest Central Dispatch consider the addition of Prospect Heights and Palatine. Village Manager Dixon explained that the addition of Prospect Heights had been considered but that Palatine would not become a member until February 1991 and had not been included. Trustee Corcoran said he was surprised by the request for new people and thought all of the additional people needed had been hired in 1989/90. He also expressed a concern that the three new positions would necessitate three additional lieutenants. Trustee Corcoran stated he preferred to review the need for personnel changes prior to their inclusion in the budget and that he could not support these three positions. Trustee Corcoran also stated he was concerned that the cost of a new station was not included in the financial analysis of the revenues and expenses of taking over the Elk Grove Township area. Trustee Arthur also expressed his concern over the need to hire three new firefighters. He stated that 3 new men were hired in 1986 and 7 in 1989 and the presentation was laying the groundwork for hiring more in the future. He asked the Chief to go back and look at his budget and come up with other options. Chief Cavello responded that he needed 4 men on shift to staff an Elk Grove Township station. The only alternative would be more overtime. 6 Trustee Wattenberg stated that he supported the entire request and that he thought he could sell it to his constituents. Trustee Busse asked the Fire Chief to explain how the 4 extra men per shift are used and what would happen if the Elk Grove Township station would be staffed with three men per shift rather than four men per shift. Chief Cavello explained that the four extra men fill in the minimum shift strength when someone is on vacation, sick, in training or off for any other purpose. Chief Cavello then went on to explain that if only three men are available to staff the Elk Grove station, an ambulance and a fire pumper cannot both respond to a call at the same time. He stated that for safety reasons it takes at least two people per vehicle. Trustee Floros commented that although he generally did not support the addition of new employees he thought that if we were going to provide service to Elk Grove Township we were committed to this case. Trustee Corcoran requested an overtime report for the Fire Department showing the totals by month. He stated that we should commit to paying less overtime than we previously have. Trustee Van Geem said he supported the agreement to provide service to Elk Grove Township and that he thought all the taxpayers would be well served by this action. Additionally, he said he supported the three additional personnel that had been recommended. Trustee Van Geem added that he thought overtime costs were out of control and called for a task force to come up with some solutions. He stated that he was fearful that based upon last year's experience overtime had been understated in the 90/91 budget. Mayor Farley concluded the discussion on the 90/91 budget by stating that the final discussion on the budget would be held on March 27, 1990. He said he expected all Department Directors to be present and requested all additional information requested by the Board to be provided prior to that meeting. V Manager's Report Village Manager Dixon reported that the Des Plaines River had crested within one foot of flood stage but was now subsiding. He also mentioned that BFI had found a location to use as a recycling transfer site. VI Other Business Mayor Farley announced that a proposed Recall Ordinance would be discussed on March 27, 1990. Trustee Corcoran stated that at the November 21, 1989 Village Board meeting certain payments for earth moving at Melas Park were approved. He said he was dreadfully concerned that the Village would end up paying for the entire development costs. He then asked if we have received any written agreements from the Mount Prospect and Arlington Heights Park Districts. Village Manager Dixon responded that he has been trying to get a firm commitment from the Park Districts, but they have been reluctant to commit monies. Trustee Corcoran then asked how much the Village has committed and Mr. Dixon replied that initially the estimated costs were about $200,000 with the amount to be shared by the Village and the Mount Prospect Park District. The Village has completed the earth moving on the East side, with earth moving on the West side and a storm sewer remaining to be completed. Trustee Corcoran asked Mr. Dixon to pursue an agreement with the Park Districts. VII Adjournment There being no other business to bring before the Committee, the meeting adjourned at 11:00 p.m, Respectfully Submitted David C. Jepson, Finance Director DCJ/sm, 11 2.206 *ffAAGXCGW11-'11-46 1 2.301 u Any change in the compensation provided for Trustees shall be made by ordinance adopted not less than 120 days nor more than 150 days prior to the date set for elec- tion of Trustees. (Ord. 78-156, Dec. 4, 1978) Section 2.207 Powers and Duties. The Board of Trustees shall pass ordinances, resolutions, and motions in accordance with the provisions of this Article and the Statutes of the State of Illinois. The members of the Board of Trustees shall be con- servators of the peace and shall have power (1) to arrest or cause to be arrested, with or without process, all persons who break the peace, or are found violating any municipal ordinance or any criminal law of the state; (2) to commit arrested persons for examination; (3) if necessary, to detain arrested persons in custody over night or Sunday in any safe place, or until they can be brought before the proper magistrate; and (4) to exercise all other powers as conservators of the peace as may be prescribed by ordinance. Section 2.208 Vacancies. Whenever a vacancy in the office of Trustee occurs dur- ing his term, the vacancy shall be filled for the i emainder of the term at the next elec- tion of Trustees unless such vacancy is filled by a special election as provided bylaw. During the period from the time that the vacancy occurs until a Trusteeis elected and has qualified, the vacancy may be filled by the appointment of'a Trustee by the President and remaining Trustees voting jointly. A majority vote shall be necessary for such appointment. Section 2-209 Commencement of Term of Office. The terms of all elected of- ficials shall begin at the first regular or special meeting in the month following the election of said officials. (Ord. 81-37, April 6, 1981) ARTICLE III Section 2.301 Recall of Elected Officers. Any elected Village officer may be re- called in accordance with the provisions of this section. Any registered voter residing in the Village seeking to initiate the recall of any elected officer may file with the Village Clerk a written statement under oath of intent to file a recall petition seeking recall of a named officer in accordance with the provisions of this section. Within 120 days of the date of filing said statement, said voter or per- sons acting on the voters' behalf shall file with the Village Clerk a written petition signed by not less than 12% of the registered voters of the Village at the time of the last general election. Said petition shall contain the full names and addresses of the petitioners. Each page of the petition shall be supported by a sworn statement of the circulator that he or she is a registered voter in the Village and further certifying that the signatures were obtained in the presence of the circulator and are genuine. Each petition may name no more than one officer whose recall is sought and shall contain a brief and succinct statement of the reason for which recall is sought. More than one such petition naming different officers may be filed for a single recall elec- tion. f Within 30 days of the filing of a petition which meets the requirements of this sec- tion, the President and Board of Trustees shall adopt an ordinance calling a special "I 1 2.301 ELECTED OFFICIALS # 2-301 election to be held on the next consolidated election date which shall be not less than 60 days from the date of said ordinance. Notice of said election and publication of a sample ballot in a newspaper published in the Village shall be given in the manner provided by law. The Village Clerk shall prepare a pamphlet for distribution to the voters setting forth the date and time of election and the reasons for initiating recall procedures in ac- cordance with the petition. It shall also contain a responsive statement by the officer whose recall is sought. The reasons and response shall be limited to 500 words each, Said Pamphlet shall be reviewed by the Village Attorney as to form and content in compliance with this Article. The Village Clerk shall use all reasonable means to cause a copy of said pamphlet to the distributed to each household within the Village. The Village clerk shall cause a copy of said pamphlet to be published in a newspaper of general circulation within the Village not less than 15 nor more than 30 days prior to the date of the election. The conduct of said election and any challenge to the petition or contest of the elec- tion shall be as nearly as possible in accordance with the Provisions of The Election Code of the State of Illinois relating to the election of municipal officers. The Village Board shall canvass the results of the election. If a majority of the votes cast shall be in favor of the recall of the named officer, the office shall be declared vacant and the office shall then be rifled in the manner provided by law for the filling of vacancies. No officer who has been recalled may be reappointed to that office un - ill after the next regular election to fill the office vacated. (Ord. 80.117, Nov. 17, 1980) I -A-11 RECALL OF ELECTED OFFICIALS 2.04.050-2.05.010 2.04.050 Index maintenance. The clerk shall keep and maintain a proper index of all documents and records so that ready access thereto may be had. (Ord. 1698 § A (part), 1980). 2.04.060 Other duties. The village clerk shall perform other duties as required by state law and as may from time to time be delegated by the president and board of trustees. (Ord. 1731 § A, 1981: Ord. 1698 § A (part), 1980). 2.04.070 Vacancy and temporary appointments. (a) In case the office of village clerk becomes vacant for any reason, the president and board of trustees shall appoint a successor as is provided by law. (b) The clerk may authorize any qualified person to act in his or her absence from the village hall, by written delegation. During any tempo- rary absence of the clerk from the village hall, or during any temporary disability of the clerk which prevents him or her from exercising the duties of office, the corporate authorities may by resolution, appoint a deputy clerk to perform the duties of the office, but no such appointment -by resolution shall extend beyond the temporary absence or disability of the clerk, except with the consent of the clerk. (Ord. 1698 § A (part), 1980). BMJ ; `�iF'sC'.�►L7:SOF``ELEC'T'1✓'Ii�fi)F'F"1CiAi'� Sections: 2.05.010 Purpose. 2.05.020 Short title. 2.05.030 Authority. 2.05.040 Definitions. 2.05.050 Recall of elected officials. 2.05.060 Recall procedures—Initiation—Limitations. 2.05.070 Notice of intention to recall—Form—Filing requirements. 2.05.080 Recall petitions. 2.05.090 Challenges to recall petitions. 2.05.100 Recall referenda. 2.05.110 Filling vacancies created by recall. 2.05.120 Disqualification of recalled official. 2.05.010 Purpose. This chapter shall vest the power in the electorate to recall officials elected by them so that the officials may be directly responsible for their behavior in office to the electorate. The electorate is entitled to expect the proper discharge of those responsibilities. The power 6. Prior ordnance history: Olds. 1566, 1634. 29 (wheelins 10.81) 2.05.020-2.05.040 ADMINISTRATION AND PERSONNEL of the electorate to recall should serve as an impetus to elected officials to be faithful to this trust. It is also intended to serve as an expeditious and effective means for removing from office an elected official who has failed to sustain such trust. While no specific charges are required to be lodged formally against an elected official to subject tum to recall referen- dum, the individual reasons of each elector for signing a recall petition or voting accordingly shall be deemed sufficient cause for a recall. (Ord. 1698 A (part), 1980). 2.05.020 Short title. This chapter shall be known and may be cited as the "Village of Wheeling Recall Ordinance." (Ord. 1698 § A (part). 1980). 2.05.030 Authority. The ordinance codified in this chapter is adopted by the corporate authorities of the village of Wheeling pursuant to the autho- rity granted by Article VII, Section 6 of the 1970 Constitution of the state of Illinois. (Ord. 1698 �, A (part). 1980). 2.05.040 Definitions. As used in this chapter, the following terms have the meanings prescribed in this section: (a) "Elected official' means the village president, the village clerk. and members of the board of trustees of the village of Wheeling, irrespec- tive of whether the person holding any such office was elected. appointed to fill a vacancy, or succeeded by operation of law. However, in the event the village of Wh$eling adopts another form of municipal govemment. "elected official" shall mean all officials holding offices regularly tilled by election under such form of government. (b) "Electoral board" means the municipal officers electoral board designated in Section 10-9 of the Election Code of Illinois Revised Statutes (1975) as now composed, and the provisions of that section are incorporated here by reference; provided, that whenever a recall petition comes before the electoral board in which a member of the electoral board is a subject of the petition, that member shall be disqualified to serve on the electoral board and be replaced in the manner provided by Section 10-9 of the Elec- tion Code for purposes of proceedings on such petition, the same as provi- ded in the case of nominating petitions of members of the electoral board. (c) "Senior trustee," for the purpose of service on the electoral board under this chapter, shall be determined, by the drawing of blind lots by those trustees qualifying in tenure to serve on the electoral board, and to be administered by the village manager and witnessed by the other members of the electoral board. (d) "Elector" means a person registered to vote under the laws of Illinois whose residence from which he or she is registered to vote lies within the corporate boundaries of the village of Wheeling. (Ord. 1698 A (part), 1980). (Wheeling 10-8 t) 30 RECALL OF ELECTED OFFICIALS 2.05.050-2.05.060 2.05.050 Recall of elected officials. (a) Elected officials shall hold office subject to the right of recall vested by this chapter in the people of the village of Wheeling. Any elected official may be recalled and removed from office by majority vote of the electors at a recall referendum initiated as provided in this chapter. (b) The proposition for recall of an elected official shall be in the following form: Shall be recalled and (name of elected official) removed from the office of YES Title of Office of the Village of Wheeling, and disqualified from being a candi- date for Village Office for 2 years? NO (c) If a majority of the electors voting on the proposition for recall of an elected official vote in favor of such recall, the elected official shall be removed from office, and shall be disqualified from being elected or appointed to any such office of the village of Wheeling for two years fol- lowing such recall vote. (d) The removal from office shall be effective immediately upon the official proclamation of such vote on the recall proposition, notwith- standing any contest of the results of such vote which may be brought in the circuit court. (e) If the result of an affirmative vote on a recall proposition is re- versed by final order of any court of competent jurisdiction, the recalled official shall thereupon be restored to office, and all rights to salary, pen- sion and similar benefits shall be restored and shall relate back to the date of removal as if such official had not been ousted upon such final order. Any interim appointment to fill the vacancy created by the recall shall thereupon be terminated. However, any official actions taken by the vil- lage with or by such interim appointee and all official actions done by such interim appointee shall be valid and binding. (f) If the result of a negative vote finding the official should not be recalled on a recall proposition is reversed by a final order of any court of competent jurisdiction, the official shall be removed from office as of the date of such final order, but the two-year disqualification for future office shall relate from the date of the recall vote. (Ord. 1698 3 A (part), 1980). 2.05.060 Recall procedures—Initiation—Limitations. la) A recall refer- endum shall be initiated by the tiling of a notice of intention to recall and a recall petition in the office of the village clerk and shall be dated and time stamped by the village clerk. (b) A notice of intention to recall which names an elected official must be filed by an elector, in accordance with the requirements of Section 2.05.070, prior to any circulation of any recall petition against such official. Recall petitions must be circulated by electors and filed within thirty calen- dar days after a Notice of Intention to Recall is tiled naming the official 31 (Wheeling 5.81) 2.05.070 ADMINISTRATION AND PERSONNEL against whom the petition is directed. The thirty -day period may not be extended by the filing of subsequent notice's of intention to recall. (c) A noti•-, of intention to recall may name more than one electe official. A recall petition may name only one elected official. (d) A recall petition must be signed by electors numbering not less than thirty-three percent of the total number of votes cast for the office o"T vt age president it'ilie TasiprecedMg eTection at rirhich a village presi- tlent was elected by the voters of Wheeling. However, if a recall referendum has been conducted during' the term bf-an elected official, and against him, any subsequent recall petitions against such official during that tern must be signed by electors numbering not less than fifty percent of the total number of votes cast for the office of village president at the last preceding election at which a village president was elected by the voters of Wheeling. (e) No notice of intention to recall or recall petition may be filed against any elected official within the first year or during the last six months of the term of office of such official. (f) If. the recall petitions filed against an elected official pursuant to a notice of intention to recall are subsequently deter-nined to be invalid. no further notices of intention to re, -all or recall petitions may be filed against such official for six months following the filing of the invalid peti- tions. However, this limitation shall not apply if the petition found invalid was signed by a total number of electors being less than sixteen percent of total --number of votes at the last election. (Ord. 1698 3 A (part), 1980). 2.05.070 Notice of intention to recall—Form—Filing requirements. (a) The form of notice of intention to rec�_ ..Elall be substantially as follows: VILLAGE OF WHEELING, ILLINOIS NOTICE OF INTENTION TO RECALL Notice is hereby given to the' citizens of the Village of Wheeling, Illinois, that within the next 30 days Recall Petitions will be circulated requesting that a recall referendum be held to remove the following offi- cial(s) of the Village of Wheeling from their office(s) and terms of office. (Name of Elected Official) (Title of Office) Took office: (Date Official Took Office in Present Term) Term Ends: (Date Present Term Ends) .. (Name) (Office) (whee6ns 5.31) 32 RECALL OF ELECTED OFFICIALS 2.05.070 Took Office: Term Ends: Filed this day of 19—. Circulation period ends 19—. Filed By: (Name of Elector) (Address) An Elector of the Village of Wheeling. (b) A notice of intention to recall must be riled together with a proof of service attached to a copy thereof in substantially the following form: PROOF OF SERVICE OF NOTICE OF INTENTION TO RECALL I, , an elector of the Village of Wheeling and a signatory on the attached Notice of Intention to Recall, did this day (or within 2 days prior to riling of said Notice) mail a. true copy of the attached Notice showing the true date of riling theteon to (each of) the elected officials named at their residence, by registered mail, return receipt requested. with all postage and fees properly paid and affixed, as follows: L' (Name of Official) (Address i I. . .......... ......... 11 - I (Name of Official) SWORN UNDER PENALTY OF LAW: (Name) (Address) SUBSCRIBED and SWORN to before me this day of 19—. Notary Public (Address) 33 (W heeling $41) 2.05.080 ADMINISTRATION AND PERSONNEL (c) No notice of intention to recall shall be valid or shall be accepted for filing by the village clerk unless filed with the proof of service required in subsection (b) of this section. (d) Upon the filing of a notice of intention to recall, the village clerk shall, as soon as possible, but no later than ten days after such filing, cause such notice to be printed in a newspaper of general circulation in the village of Wheeling. A defect in such publication or a failure to publish shall be nonfeasance of office as to the clerk, but shall not be grounds for challeng- ing any recall petition or recall referendum pursuant to the notice. (Ord. 1698 § A (part), 1980). 2.05.080 Recall petitions. (a) Recall petitions may be signed only by electors and in their own hand. Each elector signing a recall petition must write his or her residence address and the date on which he or she signs the petition. An elector may sign more than one petition, but no signature shall be counted more than once on any single petition. (b) Recall petitions shall be in the following form: RECALL PETITION We, the undersigned electors of the Village of Wheeling hereby petition for a recall referendum for the recall and removal of from the–o€fiee--e; stn -the Village of Wheeling, the term of which office was entered on , 19—, and will expire on '19— , and that the recall proposi- tion be submitted to the electors of the Village of Wheeling in the form required by the Village of Wheeling Recall Ordinance. Shall be recalled and removed from the office of of the Village of Wheeling, and disqualified from being a candidate for the Village Office for 2 years? Name Address Date'of Signature 1. 3. (c) Circulator Affidavits. Each sheet of the recall petition shall have the following statement appended to it by the circulator of the petition, who shall be a registered voter: I (circulator's name,) a registered voter of the Village of Wheeling hereby certify that each of the signatures on the attached petition were signed in my presence, are genuine and that to the best of my knowledge and belief the persons so signing were at the time of signing registered (wheeling 5-91) 34 RECALL OF ELECTED OFFICIALS 2.05.090 voters of the Village of Wheeling and that the respective residences are correctly stated and that none were placed on said petition prior to the day following the filing of the Notice of Intention to Recall. (Circulator's Name) (Circulator's Address) SUBSCRIBED and SWORN to before me this - day of -, 19 Notary Public (d) Recall petitions shall be subject to the requirement of petitions for questions of public policy specified in Article 28 of the Election Code. Recall petitions shall consist of printed or typewritten sheets reproduced to be the same size and shall contain the same heading. The several sheets of a recall petition shall be consecutively numbered and securely bound together at the top or on one side, and each sheet shall contain the affi- davit of the circulator as provided in subsection (c). (Ord. 1698 § A (part), 1980). 2.05.090 Challenges to recall petitions. (a) Each petition riled within the thirty day period specified in Section 2.05.060 shall be time stamped by the village clerk when filed, and within rive days of the end of such period shall be presented by the clerk to the electoral board. (b) The electoral board shall conduct a hearing on each such petition, upon due notice in writing to the elected official named therein, at least forty-eight hours in advance of such hearing. The hearing shall be no sooner than five days nor later than ten days after the thirtieth day after the riling of the notice of intention to recall. (c) The electoral board shall review the petition to ascertain if it is in apparent conformity with the requirements of this chapter. The electoral board on its own motion shall 'strike any signatures or any petitions not in conformity with this chapter which appear from an examination of the petition. Any elector may present to the electoral board any objections to the form, contents, or signatures on a recall petition and may present evidence in support. Any elector may present evidence in opposition to such objections. The electoral board may continue its hearing, and may require any objections to or defense of a recall petition to be reduced to writing. . (d) The electoral board shall determine the validity and sufficiency of each recall petition within twenty-one days after its initial hearing. All petitions directed at an elected official shall be treated separately and 35 (Wheeling 5-81) 2.05.100-2.05.120 ADMINISTRATION AND PERSONNEL independently. No signatures appearing on different recall petitions shall be cumulated, but an elector's signature appearing on more than one recall petition shall be valid as to each such petition. An elector, however, may be counted only once as to a single petition. (e) If the electoral board determines that a recall petition is invalid or insufficient, it = :all so certify. Such certification shall be a final order and shall be entered upon the records of the village and no recall referendum shall be held, unless such determination is reversed by a final order of a court of competent jurisdiction. A recall petition which is determined to be valid and sufficient shall be certified by the electoral board to the village clerk. Such certification shall be a final order and shall be entered on the records of the village. 2.05.100 Recall referenda. (a) A special recall election shall be held no sooner than seventy-eight days nor later than eighty-eight days after the filing of the recall petitions with the village clerk. (b) The recall referendum shall be submitted to the electors of the village of Wheeling after the electoral board has found the petitions to be in conformity with the requirements of this chapter. (c) The corporate authorities of the village of Wheeling shall take such action as may be required by the election laws of the state of Illinois to ensure submission of such recall proposition in accordance with this section, including, without limitations, the appropriation of funds for the costs of such submission and for printing of the ballots and other elec- tion materials. (d) In the event the election laws of the state of Illinois are amended to prohibit special elections as required by this chapter, then the State Statutes shall govern and the recall election shall be submitted to the elec- torate at the earliest election permitted by law. (e) The village clerk shall certify the proposition to the proper election officials as may be required by the election laws of the state of Illinois. (f) Notwithstanding the foregoing provisions of this chapter, a referen- dum on a recall proposition shall not be held if the elected official who is the subject of such proposition resigns from office prior to the date of the referendum. (Ord. 1698 § A (part), 1980). 2.05.110 Filling vacancies created by recall. Whenever a vacancy occurs in an electoral office as a result of an affirmative recall referendum the vacancy shall be filled as set forth by the statutes of the state of Illinois. Ord. 1698 § A (part), 1980). 2.05.1:0 Disqualification of recalled official. No person who has been removed from elected office by a recall referendum, or who has resigned from such an office after a recall petition directed to him or her has been (wheelins 5•ei) 36 CODE OF ETHICS 2.06.010-2.06.020 rfiled and determined to .be valid and sufficient, shall be eflgible for election WrFappoofmftmeat tetn4iov " years or icsignation. �"Ortl 1698 Aapart),--1380}" 2.06.010 Declaration of policy. The proper operation of democratic government requires that public officials and employees be independent, impartial. and responsible to the people; that government decisions and policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confl- dence in the integrity of its government. In recognition of these,goals there is established a code of ethics for all officials and employees, whether elected or appointed, paid or unpaid. The purpose of this code is to estab- lish ethical standards of conduct for all such officials and employees by setting forth those acts or actions that are incompatible with the best in- terest of the village and by directing disclosure by such officials and em- ployees of private financial or other interest in matters affecting the village. The provisions and purpose of this code and such rules and regulations as may be established are declared to be in the best interest of the village of Wheeling. (Ord. 1698 § A (part), 1980). 2.06.020 Responsibilities of public office. Public officials and em- ployees are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of the state of Illinois and to carry out impartially the laws of the nation, state, and the village of Wheeling and thus foster respect 7. Prior ordinance history: Ords. 1354, 1472. 37 (Whet ing $.81) Chapter 2.06 CODE OF ETHICS' Sections: 2.06.010 Declaration of policy. 2.06.020 Responsibilities of public office. 2.06.030 Avoidance of impression of corruptibility. 2.06.040 Dedicated service. 2.06.050 Fair and equal treatment. 2.06.060 Conflict of interest. 2.06.070 Political activity. 2.06.080 Board of ethics. 2.06.090 Functions of the board of ethics. 2.06.100 Statements. 2.06.1 10 Amended statements. 2.06.120 Sanctions. 2.06.130 Definitions. 2.06.010 Declaration of policy. The proper operation of democratic government requires that public officials and employees be independent, impartial. and responsible to the people; that government decisions and policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confl- dence in the integrity of its government. In recognition of these,goals there is established a code of ethics for all officials and employees, whether elected or appointed, paid or unpaid. The purpose of this code is to estab- lish ethical standards of conduct for all such officials and employees by setting forth those acts or actions that are incompatible with the best in- terest of the village and by directing disclosure by such officials and em- ployees of private financial or other interest in matters affecting the village. The provisions and purpose of this code and such rules and regulations as may be established are declared to be in the best interest of the village of Wheeling. (Ord. 1698 § A (part), 1980). 2.06.020 Responsibilities of public office. Public officials and em- ployees are agents of public purpose and hold office for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of the state of Illinois and to carry out impartially the laws of the nation, state, and the village of Wheeling and thus foster respect 7. Prior ordinance history: Ords. 1354, 1472. 37 (Whet ing $.81) FINANCE COMMISSION Minutes of the Meeting March 21, 1990 I Call to Order The meeting was called to order at 7:33 p.m. Commission members in attendance were Richard Bachhuber, Paul Davies, John Engel, Vince Grochocinski, James Morrison, John Musser, Thomas Pekras, and Ann Smilanic. Also present were Village Manager John Dixon, Village Trustee George Van Geem, Finance Director David Jepson, and Assistant Finance Director Carol Widmer. Commissioner Newt Hallman arrived at 7:55 p.m. II Approval of Minutes The minutes of March 8, 1990 were accepted as presented. III Revenues In connection with General Fund revenues, Finance Director David Jepson presented revised information on Sales Tax Revenue estimates for 1989/90 and 1990/91. The revised estimate for 1990/91 shows total sales tax revenue at $5,925,000. Mr. Jepson explained that due to changes in the Sales Tax Act which went into effect on January 1, 1990, the Village will no longer receive interest from the State on sales tax collections nor will the Village receive an accelerated payment of approximately $30,000. Mr. Jepson also explained that $450,000 for the Schoenbeck Road project will be included in the budget. Under a recently approved agreement with Cook County, the Village will contract for the construction of Schoenbeck Road and the County will then reimburse the Village for the expenditures. The joint project with Prospect Heights for Seminole Lane Improvements has been removed from the 1990/91 budget and therefore $18,000 reimbursement has also been eliminated. Additionally, the Village has been informed that it will not receive a $140,000 recycling grant. The Village will only receive $2,500 which is the final installment of the 1989/90 Recycling Grant. Revenue changes to other funds included an addition of $2,546,920 for the Mount Prospect Public Library, a Sewer Rehabilitation Grant of $392,400, an overall increase of $181,500 in the CDBG Fund revenues and an increase in Historical Society donations from $25,000 to $30,000. The Commission members acknowledged the information regarding the above changes in the revenues for the 1990/91 proposed budget. Mr. Jepson then discussed a proposed hotel/motel tax to be used as a means of financing a contribution to the Historical Society. It is estimated that the tax could generate a minimum of $27,000 a year. The Finance Commission decided to recommend the adoption of a 3% hotel/motel tax by a vote of 6 in favor of the tax with three abstentions. The Commission then addressed the issue of using the tax as a means of financing a contribution to the Historical Society. After considerable discussion, a motion was made that the tax not be used for the purpose of making a contribution to the Historical Society. The vote was eight in favor of the motion and one opposed. A flood control service charge, or user fee, was discussed as a means of financing the first phase of the Flood Control Program. A motion was made to defer a decision on this charge until more information is made available. The vote was 3 in favor of the motion and 6 against. A motion was then made to endorse the concept of a Flood Control Service charge as a means of financing the Flood Control Project. The motion passed by a vote of six in favor and three opposed. Mr. Jepson then explained the procedure for a proposed Motor Equipment Pool Fund. Mr. Jepson explained that this approach would help to eliminate fluctuations in the departmental budgets for replacement of vehicles and it would serve as a means to finance the purchase of such vehicles and equipment. The Finance Commissionvoted unanimously to recommend that the Motor Equipment Pool Fund be included in the 1990/91 proposed budget. Trustee Van Geem asked the Finance Commission their thoughts regarding the possibility of raising the Real Estate Transfer Tax rate from $1 per thousand to $3 per thousand. Trustee Van Geem explained that the Village needs new revenue sources which could help to reduce the dependence on property taxes. Mr. Dixon added that having a broader source of revenue improves the Village's bond rating also. The increase would be expected to produce $350,000 to $400,000 yearly. The Finance Commission unanimously endorsed the proposal to increase the Real Estate Transfer Tax. IV Expenditures As Mr. Jepson explained, some of the changes discussed under revenues are also reflected in the expenditures. Those items include the removal of $72,000 for Seminole Lane engineering in the Inspection Services Department, the addition of the Library appropriation of $2,546,920, and the addition of the Schoenbeck Road reconstruction of $450,000. The proposed changes in the Planning and Zoning Department which pertain to CDBG Fund (asbestos removal, handicapped accessibility at the Library, Boxwood Street improvements, and the multi -family' rehabilitation program at Prospect Commons) have also been changed. A change in the Water and Sewer budget is due to a notification from JAWA that proposed improvements to the system will increase our assessment to $240,000, up $70,000 from the $170,000 originally budgeted. Further, the cost of the retaining wall repairs in the Parking Division has been reduced from $210,000 to $70,000. Also, in the Refuse Disposal budget the Village has reduced the contribution to the Solid Waste Agency from $125,920 to $100,000 and eliminated the Transfer Site I" Development cast of $130,000. The Finance Commission approved the above changes. In regard to proposed capital improvements, the Finance Commission unanimously recommended that no monies be included in the 1990/91 budget for grading work in Melas Park and until the Village receives a commitment from the Mount Prospect Park District no additional funds should be committed for Park development. Also, the Commission unanimously recommended that $75,000 be budgeted for the Melas Park Storm Sewer and also be contingent on an agreement with the Park District on developing the Park. The Finance Commission then voted 5 to 4 to support an increase from $50,000 to $60,000 in Historical Society improvements. Unanimous approval was given by the Finance Commission to a proposal to appropriate $10,000 in the Village Manager's budget to provide limited part- time employee benefits. Also given unanimous approval was the proposed part-time position in the Finance Department and the Human Services Department's requested proposed change in the status of the Employment Counselor from part-time to full-time and a new part-time Social Worker position. Also, under the Human Services budget the Finance Commission voted unanimously to uphold their previous decision to withhold funding for Omni Youth Services. The three new positions in the Fire Department also were approved unanimously contingent upon obtaining the Elk Grove Fire District station by lease or purchase. Also, in the Fire Department budget the Finance Commission voted 5 to 2 with 1 abstention not to approve a $6,000 request for a new computer. The Finance Commission then recommended that the new patrol officer in the Police Department not be hired by a vote of 7 to 2. The vehicle lease payment charges in each department had been discussed under the Motor Equipment Pool Fund and received unanimous support. Under the Planning and Zoning budget, by a vote of 8 to 1, the Finance Commission voted to recommend that the request for the Zoning Ordinance Review be deferred for six months and then spread over a two-year period. In the Street Division budget, the Finance Commission did not support increasing the amount allocated for street resurfacing or reconstruction. In regard to using some of the State Income Tax Surcharge, the Finance Commission recommended by an 8 to 1 vote to reserve the monies for flood control. Also, the Finance Commission voted in favor of replacing a tow truck for $97,500 by a vote of 8 yeas and 1 abstention. 3 The regularly scheduled meeting for March 29 has been cancelled and the nest meeting will be April 26, 1990. The meeting was adjourned at 11:55 p.m. 4 Respectfully submitted, Carol Widmer, Assistant Finance Director Rhone: 708 / 392-6000 Fax: 70E3 / 392-6022 AGENDA BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, March 28, 1990 Trustee's Room Village Hall 7:30 P.M. I. CALL TO ORDER 11. ROLL CALL Ill. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B. Downtown Redevelopment Update V. NEW BUSINESS A- Doretti Pharmacy: Facade Design Modification Central Plaza (Sign on South Wall) B. U. S. Post Office Facility Operation and Parking Needs Guests: Postmaster Pat Wehrs and Police Chief Ron Pavlock C. Downtown Development Strategy Outline (Commissioners to bring written suggestions to meeting) V1. ADJOURNMENT MAYOR GERALD L FARLEY TRUSTEE! RALPH W ARTHUR MARK W BUSSE TIMOTHY J. GORCORAN LEO FLOROS GEORGE R VAN GEEM THEODORE J. WATTENBERG Village of Mount Prospect PILLAGE E MANAGER JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A. FIELDS Rhone: 708 / 392-6000 Fax: 70E3 / 392-6022 AGENDA BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, March 28, 1990 Trustee's Room Village Hall 7:30 P.M. I. CALL TO ORDER 11. ROLL CALL Ill. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B. Downtown Redevelopment Update V. NEW BUSINESS A- Doretti Pharmacy: Facade Design Modification Central Plaza (Sign on South Wall) B. U. S. Post Office Facility Operation and Parking Needs Guests: Postmaster Pat Wehrs and Police Chief Ron Pavlock C. Downtown Development Strategy Outline (Commissioners to bring written suggestions to meeting) V1. ADJOURNMENT MINUTES BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Wednesday, February 28, 1990 The regular meeting of the Mount Prospect Business District Development and Redevelopment Commission was called to order by Chairman Predovich at 7:35 P.M. on Wednesday, February 28, 1990 at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL CALL: Members of the Commission present: Irvana Wilks, Paul Hoefert, John Eilering, Earl Johnson and Chairman Hal Predovich. Absent were Commissioners Joseph Janisch and Bart Keljik. Also present were Kenneth Fritz, Economic Development Director, and Jim Drain, Mount Prospect Journal Reporter. APPROVAL OF MINUTES: The minutes of January 24, 1990 were approved on a motion by John Eilering, seconded by Earl Johnson. The motion to approve the minutes passed unanimously. 1-1161 oil 11WIlzrm I I W Mr. Fritz indicated he had received a facade application for commercial storefront at 950 East Northwest Highway. The business located in the 25 foot building is DataCom and they are hoping to make extensive changes to the front of the building to increase the usability of their front showroom. They anticipate installing a backlit awning and signage with some modification of the store windows and stone front in the process. Other potential facade candidates will be pursued in the near future on Northwest Highway west, and on Prospect Avenue between Pine and Wille Streets. III 077174MA The Downtown Development Commission (BDDRC) discussed the downtown strategy work session held February 10, 1990. The reaction of BDDRC members was that the work session was very successful in helping to develop a better understanding of the issues involved in the development process. The members felt that the experts lent credibility and realism to the work session and the skills of Jacques Gourguecheon as facilitator helped to make the process workable. BDDRC thanked Ken Fritz for suggesting the development strategy format for the Village's use. The Commissioners discussed generally bow they could assist the Mayor and Village Board in keeping the momentum going with regard to Public Safety Building education once the Village Board has made a decision on a particular development proposal for the Northwest Business District Development and Redevelopment Minutes Page 2 Highway site. There was general discussion by the Commissioners that an effort should be made to meet with the property owners and tenants in the areas effected by potential redevelopment. It was the consensus of BDDRC, however, that a proposed development strategy outline be prepared by BDDRC and discussed with the Mayor and Village Board before initiating any further action. Chairman Predovich suggested that the Commission begin to study a development strategy for downtown and suggested that the memo of March 20, 1986 from Ken Fritz to former Village Manager Terrance Burghard on the subject of Economic Development Strategy be copied and distributed to all BDDRC members prior to the next meeting for background information. Other ideas suggested included a Request For Proposal (RFP) format once the decision had been made by the Village Board to target certain areas for redevelopment in the downtown. The RFP could focus specifically on the goals and objectives and the specific types of land uses that were contemplated for redevelopment. The financial aspects of the development would be required under the R.F.P. translated in a detailed financial pro forma. Mr. Fritz indicated that he met in late December with Richard Dunne and Janet Hansen regarding Arlington Heights' Business Visitation Program. Arlington Heights has operated a formal program to visit industry and large business in Arlington Heights in cooperation with the Chamber of Commerce. The meeting with Arlington Heights was an outgrowth of an earlier work session that Janet Hansen and Ken Fritz had attended, sponsored by Northwest 2001 and the Golden Corridor, regarding expansion of economic development through industrial and business development and redevelopment. NEW BUSINESS Paul Hoefert passed on the information that approximately 8 more units had been sold in the Hemphill Development since the beginning of the year, bringing the total somewhere near 33 to 35 units sold of 51 townhomes in the total complex. Chairman Predovich asked that the members of the Commission be prepared to discuss an outline for downtown strategy for the next meeting to be held on March 28. He recommended that members be prepared to discuss their written ideas. ADJOURNM The meeting was adjourned at 9:01 P.M. on a motion by Earl Johnson, seconded by Paul Hoefert. The motion to adjourn passed unanimously. es c sub itte e enrt th H,)Frnitz Economic Development irect TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: FINANCE COMMISSION DATE: 23 MARCH 1990 SUBJECT: BUDGET REPORT The Finance Commission has held fOlAr extended meetings with representatives of the several village departments relative to their, budget requests for fiscal year 1990-1991. Except for, the items shown below, the Commission recommends approval of the budget requests by an unamimous vote. The following revenue items were considered by the Commission on an individual basis. The establishment of a Motor Equipment Pool Fund, MEFP for short, as outlined in Mr. Jepson's memo to the Commission, was recommended for inclusion in the upcoming budget by an unanimous vote of the Commission. The downward revision of the estimated sales tax revenues based upon current conditions from a 9% increase to a 7% increase was accepted by the Commission by a unanimous vote. The inclusion of a hotel -motel tax as a source of revenue supporting the budget was approved by the Commission by a vote of 6 for and 3 abstentions. By the same vote, the Commission supported a tax rate of 3% in this connection. However, linkage of this tax to the Historical Society was rejected by a vote of 8 to 1. 1 A proposed service charge on water, meters to provide funds to cover the planned flood control program was rejected by the Commission by a vote of 3 for and 6 opposed. However, it would be supported in concept after the costs of the flood control program have been determined. The Commission approved an increase in the real estate transfer tax to 3% by a vote of 9 for, and 0 against. I The following items of expenditure were were considered by the Commission with the results as indicated: An increase in the amount budgeted for the Historical Society frc-m $50,000 to $60,000 was approved by a vote of 5 to 4. The part-time Village employee benefits package as proposed was supported by a vote of 9 to 0. The addition of one (1) new part time employee in the Finance Department was approved by a vote of 9 for and 0 opposed. The requested addition of one new patrol officer, to the Po 1 i'ce- Depart merit -was rejected by a vote of 2 for and 7 against. The addition :if three new positions in the Fire Department was approved contingent upon the successful bid to to take over the fire protection duties of the Elk. Grove Fire Protection District, including the aquistion of the fire station involved. This vote was 9 for, and 0 against. The Commission voted riot to approve the purchase of an additional computer by the Fire Department at a cost of approximatley $6,000 by a vote of 5 to 2 with P abstentions. The Human Services Department's request for additional personnel in the form of changing a part-time employment counselor to a full-time position and an additional part-time social worker were both approved by a vote of 9 -0. The request by the Planning and Zoning Department for funds to revise the zoning ordinance manual was approved for $40,000 funding by a vote of 6 to 1, contingent upon this expenditure being spread over, 2 fiscal years. The Public Work's request for a new tow truck at a cost of $97,500 was approved by a vote 8 yes and one abstention. The earlier decision of the Finance Commission not to recommend financing for Omni House was 1.Manimously reaffirmed. Although a recommendation was made not to fund future developments at Melas park and a further recommendation was made to proceed with the installation of a storm sewer, the Commission found the Melas Park situation very confusing. The consensus of the Finance Commission was that, before any future work is done, a written aggreement must be made by all parties involved. Respectfully submitted, For the Commission, Richard A. a!Rc huber, Chairman Copies to: Village Manager Finance Director Commission members