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HomeMy WebLinkAbout0206_001MINUTES COMMITTEE OF THE WHOLE FEBRUARY 13, 1990 L ROLL CALL The meeting was called to order at 7:36 pm. Present at the meeting were: Mayor Gerald L Farley; Trustees Ralph Arthur, Mark Busse, Timothy Corcoran, George Van Geem and Theodore Wattenberg. Absent from the meeting was: Trustee Leo Floros. Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager Michael Jannis, Finance Director David Jepson, Assistant Finance Director Carol Widmer, Deputy Director of Public Works Glen Andler and Cable Television Administrator Cheryl Pasalic. Also present were three persons from the print media. IL MINUTES The Minutes of the Committee of the Whole meeting of January 23, 1990 were accepted and filed. Ill. CITIZEN --S T 0 BE HEALtD There being no one present at the meeting wishing to address the Committee and the Committee moved on to the next item of business. Mayor Gerald Farley briefly reviewed with Committee members developments over the past several months relative to citizens' requests to have the asphalt parking strip (located on the Village parkway) be removed from the south side of Busse School. Mayor Farley indicated that the Park District has chosen not to participate in the construction of a gravel parking lot on the Busse School site. Based upon that update, Trustee Timothy Corcoran suggested that the Village move immediately to prohibit parking in the parkway through the use of barricades and at a later date, remove the asphalt from the parkway and replace it with grass. Trustee Corcoran also suggested that a "No Parking" zone be created in front of the School on Henry, but which would allow for the dropping off of school children. Trustee Mark Busse concurred with Trustee Corcoran's suggestion, indicating that it was a first step toward a resolution to this problem. Trustee George Van Geem asked' whether the prohibition of parking on the parkway would cause the parking problem in the area to be shifted to other portions of the neighborhood. He questioned whether such a move was premature and requested that if parking were to be removed from the parkway, that the removal of the asphalt be delayed until such time as there was ample opportunity to determine whether other more serious problems were created. Trustee Ralph Arthur indicated his concurrence with Trustee Van Geem's suggestion. It was Trustee Arthur's opinion that the asphalt should simply be left on the parkway until such time as the building is torn down,, Mr. Donald Harmon, 36 North William Street, addressed Committee members by saying that he opposed any type of drop off zone on William Street. He indicated that parents currently drop their children off on the south;; side of William Street and that these children are then forced to cross the street under hazardous circumstances. Mr. Harmon- also indicated that he felt the asphalt should be removed immediately and replaced with grass and parkway trees similar to other parkways throughout the Village. Mr. William Donovan, Nine North Owen, indicated that his major concern with the current parking situation was the safety of the children. He indicated, that this has been a long-standing problem and agreed that immediate action to prohibit parking should be taken. He also concurred with the ; idea that ,the asphalt be removed and grass be put in its place. Mr. George Clowes, 604 South Elm, appeared before Committee members to indicate that he had been a Commissioner on the Park District Board during the time when this issue was originally discussed Mr. Clowes indicated his support for the elimination of parking along the asphalt parkway. ; He also indicated that there were approximately 30 months remaining on the tenant leases for the Busse School building. Village Manager John; Fulton Dixon stated that the current tenants were in the process of looking for alternate sites in which to eventually relocate their activities. He also stated that it was the ,Park District's ,position that the $30,000 expenditure for the proposed gravel parking lot was not warranted based on the expected short-term use of the building. After further discussion among Committee members, it was determined that after proper notice to the Park District and the; building tenants, parking would be prohibited along the asphalted portion of the parkway. This would be accomplished initially by relocating the parking stops from the top edge of the parking space down to the curb line. Additionally, signs would be posted on both the north and south sides of Henry Street between Owen and William prohibiting parking at all times. -2- V. 1990-1991 BUDGET HEARING Mayor Gerald L Farley opened the Budget Hearings by stating that the Budget document itself was a wealth of information which reflect the priorities and policies established by the Board of Trustees. Mayor Farley indicated that the Board had recently discussed several substantial policy questions such as flood control, downtown redevelopment, a new Public Safety facility, an increased road maintenance program and downtown parking. Additionally, the Mayor indicated that the Board would be discussing the need to hire an additional Police Officer to participate in the multi jurisdictional gang crimes unit as well as the question of additional personnel to cover the obligations of the Elk Grove Township Rural Fire Protection District contract as well as the increased demands on the Human Services Division. Mayor Farley indicated that the Budget, as presented, was a balancing of both short and long-term needs for the Village. He also acknowledged the substantial contributions of the Finance Commission. Village Manager John Fulton Dixon presented a General Budget Overview in which he identified the Budget as a program of services which were being provided to residents throughout the Village. He noted that once again the Village of Mount Prospect ranked first (last) in the Park Ridge Survey identifying those cities providing services to the public at the least cost. Mr. Dixon also noted that the Village remains in good overall financial condition and that the Budget document itself incorporates the past financial policy positions adopted by the Village Board. Mr. Dixon was proud to note that the Village continues to be a leader among mumcipalities in providing cost-effective services to residents. Mr. Dixon indicated that one of the more significant items in the Budget was the anticipated increase in revenues of approximately $6.1 million over the 1989-1990 Budget. He indicated that the sources of this increase included the Income Tax Surcharge proceeds, revenues from the Elk Grove Township Rural Fire Protection District contract, a proposed Flood Control Service Charge, the sale of yard waste disposal bags and the expected receipt of two Solid Waste Recycling Grants. Also included in the increase are two anticipated Bond Issues for flood control and downtown redevelopment totaling $3.5 million. Major items of note on the expenditure side included the request for three additional Firefighters to help meet the Village's obligation in providing fire protection to the Elk Grove Township Rural Fire Protection District as well as the purchase of a new ambulance in the Fire Department. In the Human Services Division, a part-time employment counselor is being changed to a full-time position as well as the proposed hiring of a part-time social worker to cover the loss of counseling services originally provided through the Police Department pursuant to an arrangement with Forest Hospital. The Planning and Zoning Department is proposing a major revision of the Zoning Code. Accelerated funding for the Street Repair Program was also being continued. The Water and Sewer Budgets continue to emphasize an aggressive water main and sewer replacement program. -3- The Parking Division anticipates expenditures for continued lot rehabilitation as well as the reconstruction of a retaining wall at the west commuter lot. It was noted that this particular item would likely cost less, than the current estimated of $210,000. In the area of refuse collection, the; ' Village would begin implementation of its Yard Waste Collection Program on April 1, 1990. In the area of downtown redevelopment,; a Bond Issue is anticipated in order to undertake additional property acquisition in the Central Business District. It was also requested that up to $30,000 in matching grants be budgeted for the Mount Prospect Historical Society. Mr. Dixon indicated that the Board might want to consider the implementation of a 3% Hotel/Motel Tax with the proceeds being earmarked for the Historical Society. In conclusion, ,Mr. Dixon indicated that the Budget, as presented; was ambitious, yet provided the high level of services that Mount Prospect residents have come to expect. This Budget was being presented with an accompanying Tax Rate of less than $1.00. Finance; Director David Jepson covered the Revenue portion of the .proposed Budget. Mr. Jepson reviewed both the structure of the Budget document as well as the summary information contained at the beginning of the:, Budget. Mr. Jepson indicated that total revenues for all Village funds, excluding the Library, are expected to be ;$41,095,630 in 1990-1991 compared to last year's total of $34,949,950. This is an overall increase of $6,145,680 including $3,500,000 in anticipated Bond/Note proceeds. When the proceeds from the Bond Issues are excluded, the increase is a more reasonable $2,645,680. Among the various revenue sources, Mr. Jepson indicated that Sales Tax receipts remain strong and are meeting or exceeding annual projections. Mr. Jepson identified several new revenue sources in the upcoming Budget including funds expected from the Elk Grove Township Rural Fire Protection District, saleof yard waste bags, Recycling Grants, proceeds from the Flood Control Service Charge. Mr. Jepson also indicated that an important indicator of financial health, year- end fund balances remain within satisfactory limits. Mr. Jepson noted that the $2.5 million in excess fund balance could be attributed in large; part to the one- time Income Tax Surcharge which the Village had previously earmarked for major capital improvements to be decided at a later date. Discussion among Committee members included a remark by Trustee George Van Geem that he ;would be paying particular attention to the size and nature of the increase in personnel costs for the overall Budget.: Trustee Van Geem indicated these costs included salaries,' pensions, compensated absences and other fringe benefits. Trustee Van Geem also indicated that discretionary services such as funding for the Historical Society should be; paid for through innovative revenue sources and not traditional sources such as ;Sales and Property Tax. Village Manager John Fulton Dixon reviewed with Committee members the proposed Budget for the Village Manager's office. The proposed Budget of $419,550 included an allocation of $10,000 for limited benefits for part-time employees. Mr. Dixon indicated that the Village in the past has had trouble retaining good part-time help because of a lack of a fringe benefit package. It was noted that in determining which benefits should be offered, limited Holiday and Vacation allowances were more common in the industry and that the provision of health insurance was not thought to be critical to the retention of good part-time employees. It was noted that use of part-time employees is an important way in which personnel costs could be controlled. Mr. Dixon indicated that the Cable Television Division would be concentrating more on local programming in the upcoming year. This was a direct result of prior discussions by the Village Board. Finally, increases in the Clerk's Budget were caused in large part by the costs associated with production and distribution of the Newsletter. Discussion among Committee members resulted in several questions regarding the need for part-time benefits. Trustee Van Geem inquired as to the manner in which the final proposed package was arrived at. Again, it was indicated that the most attractive combination of limited fringe benefits included Holiday and Vacation Pay. Finance Director David Jepson presented the proposed Budget for the Finance Department. Mr. Jepson indicated that the proposed 1990-1991 Budget of $1,113,425 represents an increase of $13,425 over the revised 1989-1990 budget. The additional amount represents a 1.2% increase in the overall budget. Mr. Jepson indicated that Personal Services are expected to decrease even though a new part-time position is being included in the Customer Service area. Mr. Jepson indicated that the reduction is a result of the replacement of the Data Processing Supervisor and the Accounting Manager's position with non -supervisory positions of lower pay ranges. Mr. Jepson indicated that overall medical insurance increases in the Risk Management Fund amount to some 17%. This was in line with the increases being experienced nation-wide. Discussion among Committee members resulted in Trustee Arthur inquiring about the continuing need to hire a Purchasing Agent. Mr. Jepson indicated that based on overall Village requests, he was deferring this item. Trustee Arthur asked what the approximate salary for such a person would be. Mr. Jepson indicated that a salary of about $35,000 would be necessary to hire someone with the requisite experience. Trustee George Van Geem commended Mr. Jepson for the fact that his overall Personal Services' Budget was realizing a net decrease for the upcoming fiscal year. Trustee Van Geem indicated that he was looking for similar efforts in other Departments. After further general discussion, Mayor Farley indicated that the Trustees were free to return to the Manager's and Finance Department's budget at any time during the process to review any particular items. N M "pillage Manager John Dixon reported that the Recycling Commission and staff had prepared an informational brochure and other mailings whichwould be sent to each resident of Mount Prospect outlining the upcoming yard waste recycling program. Specifically, Mr. Dixon was seeking a waiver of the bidding procedures for the printing of the brochures. Deputy Public Works Director Glen Andler had solicited bids from V&G Printing and R -Printing. V&G Printing' had submitted a bid in the amount of $8,730. Because of the short ,time line required to mail the brochures, the recommendation of the staff was to contract with V&G-Printers for the necessary printing. Committee members concurred with the recommendation and staff was instructed to proceed to make arrangements to have the printing done. This action would be officially ratified at the next Village Board meeting. Village Mana$er John Dixon also indicated to Committee members that the lawsuit with McCarty Fire Equipment Company has recently been cited in favor of the Village. Mr. Dixon also indicated that he had received a response from the Elk' Grove Township Rural Fire Protection District to the Village's requests for information and interrogatories. Mr. Dixon indicated he would also be meeting with First Chicago Bank President Jay Fritz to discuss the possibility of a shared parking facility in conjunction with the new Public Safety Building. Finally, Mr. Dixon indicated that he had received .the resignation of the Assistant Village Manager effective March 2. He indicated that Mr. Janonis would be accepting a similar position with the Village of Hoffman Estates. VII.ADIQ ' There being no other business to come before the Committee of the Whole, the meeting was adjourned at 10:10 p.m. Respectfully submitted, MICHAEL E. JANONIS Assistant Village Manager MEJ f rcw -6- Village oV.-A cunt Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR AND BOARD OF TRUSTEES FROM: JOHN FULTON DIXON, VILLAGE MANAGER RE: AGENDA ITEMS - ANY OTHER BUSINESS DATE: FEBRUARY 23, 1990 A. Mark Hess of TCI will be present to explain the schedule for repairing the system. TCI informed the Cable Council Wednesday, February 21st, that they will be starting in early to mid March to turn off sections of Mount Prospect so they can effect this repair. Cable will be totally out between midnight and 7 AM in select areas while repairs are underway. B. In December the Village sent requests to 9 engineering consulting firms for proposals to study flooding areas throughout the Village of Mount Prospect. Attached is a report from the Director of Public Works and Village Engineer who have reviewed the responses. They recommend, and I concur with them, that the next step the Board should consider is to authorize the firm of RJN Environmental to proceed with the next step towards determining the possible solutions (with costs) to address flooding concerns in the Village. The outcome of this expenditure will be engineering reports for the Weller Creek basin area, the Des Plaines drainage area, and the Feehanville Ditch basin area. These reports will be at the same level as the Central/Wa Pella report that was received by the Board last year. It is anticipated that it will take approximately 4 to 6 months for the reports to be prepared, then a determination of what projects should move ahead will need to be made shortly thereafter by the Board. JFD/caf Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: Village Manager FROM: Director Public Works DATE: February 14, 1990 SUBJECT: Study for Flood Control On December 12, 1989, nine consulting firms were sent requests for proposals to conduct a study on flooding problems in twelve separate locations. These studies were due to be submitted by January 30, 1990. We had six submittals returned, while CH2M Hill sent a letter of regret and declined to submit. McDonough & Associates did not respond. Two of the invited parties submit- ted a singular joint venture proposal and another invitee submit- ted a joint venture proposal with a tenth firm. After careful review of the proposals, our Village Engineer Chuck Bencic, our Street Superintendent Melvyn Both, and I se- lected the three proposals with the lowest fees and invited the consultants to our office for interviews. It is our recommenda- tion to eliminate the apparent low quote as submitted by Envirodyne Engineers as, during the interview, we got the impres- sion they may not have considered enough time for certain phases of the study and may bill us for extra hours at a later date or end up with an incomplete final report. It appeared they expect- ed to do board work principally and review existing data with minimal field work. Of the three firms interviewed, I recommend acceptance of the proposal submitted by RJN Environmental Associates, Inc. for an amount not to exceed $113,200 for the studies on all three basin areas. After reviewing their proposal and conducting an inter- view with them, it appears that they have a clear understanding of our flooding problems and seem to have the knowledge on how to secure the necessary data and interpret them to give us some meaningful final reports. They have adequate staff well versed in flood control and hydrology to perform the studies on all three basin areas simultaneously. With a singular award, PAN would be able to pass on cost savings to us, as their support personnel costs would be less and it would be more efficient to communicate with one firm and con- tract. It is projected that the studies will take four to five months to complete. Included in their costs are hours for two separate presentations to ings plus two other informati citizen groups, as directed, A series of meetings would be historical data. Additional would be at an added cost. HLW/td attach. the Village Board on their find- onal meetings to be held with local to explain the goals of the study. held with Village staff to review meetings (other than those listed) SUMMARY OF PROBLEM AREAS Sewer Surcharge and Flood Control Study Village of Mount Prospect, Illinois Problem Area WELLER CREEK BASIN o Weller Creek o Central and Wa-Pella o Clearwater Basin o See-Gwun and Golf o Catalpa and Birch o Hatlen Heights o See-Gwun and Milburn DES PLAINES RIVER BASIN o Seminole and Park FEEHANVILLE DITCH BASIN o North Main o Prospect Manor o Stevenson and Thayer o Fairview Gardens Category Outlet 2-14-90 Creek Flooding/Erosion Control Des Plaines River Combined Sewer Area Weller Creek/TARP Storm Sewer Area Weller Creek Combined Sewer Area Weller Creek/TARP Storm Sewer Area Weller Creek Storm/Sanitary Sewer Area Weller Creek/TARP Storm/Sanitary Sewer Area Weller Creek/TARP River Flooding Des Plaines River Combined Sewer Area Feehanville Ditch/ TARP Combined Sewer Area Feehanville Ditch/ TARP Storm Sewer Area Feehanville Ditch Sanitary Sewer Area MWRDGC Engineering Consultant Envirodyne (hrs) Engineers (fee) RJN (hrs) Environemntal (fee) Harza (hrs) Environmental (fee) Donohue and (hrs) Associates (fee) Consoer Towsend (hrs) & Assoc. wl R.W. (fee) Lindley & Sons HDR (hrs) Infrastructure (fee) wl Christofer B. Burke Eng. Ltd. 2-14-90 RESPONSE TABULATION ON REQUEST FOR PROPSALS ON FLOOD STUDY $ 94,500 if awarded Weller and Feehanville. $113,200 if awarded all three areas. On Weller Creek Basin Area, Wa-Pella/ Central Study already completed. Includes 320 hrs. for contingency. Feehanville Des Plaines Weller Creek Ditch River Totals Drainage Area Drainage Area Drainage Area All Areas 1169 652 372 2193 $52,907.00 $30,715.00 $18,323.00 $101,945.00 1710 (w/Weller) 482 2192 $94,500.00* (w/Weller) $26,500.00 $113,200.00** 1210 550 264 2344*** $82,900.00 $30,800.00 $14,800.00 $124,050.00 1441 842 330 2613 $66,800.00 $45r000.00 $16,000.00 $127,800.00 2162 753 176 3091 $99,700.00 $33,000.00 $ 8,000.00 $140,700.00 4138 2652 1736 8526 $103,090.00 $54,900.00 $34,168.00 $192,158.00 $ 94,500 if awarded Weller and Feehanville. $113,200 if awarded all three areas. On Weller Creek Basin Area, Wa-Pella/ Central Study already completed. Includes 320 hrs. for contingency. MINUTES BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Wednesday, January 24, 1990 CALL TO ORDER: The regular meeting of the Mount Prospect Business District Development and Redevelopment Commission was called to order by Chairman Predovich at 7:30 P.M. on Wednesday, January 24, 1990 at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL Members of the Commission present: Irvana Wilks, Paul Hoefert, Joseph Janisch, John Eilering, Bart Ke1jik, and Chairman Hal Predovich. Absent was Commissioner Earl Johnson. Also present were Mayor Gerald Farley, Janet Hansen, Executive Director, Mount Prospect Chamber of Commerce, Dave Clements, Director of Planning and Zoning, Kenneth Fritz, Economic Development Director, and T. D. Roche Raegel, Mount Prospect Journal Reporter. APPROYAL OF, MINUTES - The minutes of November 29, 1989 were approved on a motion by Irvana Wilks, seconded by Joseph Janisch. The motion to approve the minutes passed unanimously. OLD BUSINESS: Facade Er-Qgram - Baird & —Warner, 12 - 430 West Northwest High -war Mr. William Annen, owner of the property, asked the Commission for approval, on a modification of the awning. The original drawings and specifications included "egg crating' soffitt material for the underside of the backlit awning for both tenant spaces in his building. Mr. Annen indicated that the awning came down lower than the top edge of the windows, causing difficulty for the egg crating to be placed in a level horizontal position. He also indicated that the angled returns on the face of the building made it difficult to attach the egg crating in a uniform fashion against the face of the building from the front edge of the awning. It was stated that the egg crating soffitt material would serve to soften the light source underneath the awning. The egg crating, however, would only be visible to the pedestrian walking directly adjacent to the face of the building on the sidewalk. Members of the Commission concurred with the request by Mr. Annen to delete the egg crate soffitt material from the facade plans for the building at 426 to 430 West Northwest Highway. A motion to this effect was made by John Eilering, seconded by Joseph Janisch. The motion to approve passed unanimously. Business District Development and Redevelopment Minutes Page 2 FAmde r m Facade improvements have been completed for the building. The staff is contacting potential new applicants for the Facade Program in the block on Prospect Avenue between Pine and Wille and other stand-alone buildings on Northwest Highway near Hearth & Home and Baird & Warner in an effort to complete the entire two -block stretch. v Dave Clements gave 'a brief oral report regarding the latest discussions with Northwest Electric and the Village Board's discussion of the Public Safety Building. He indicatedthat the Village Board will be considering the structure for a Downtown Strategy Session for early in February to help to determine the Public Safety Building location in context of the potential downtown redevelopment sites. NM BUSINESS; Max Ulrich, owner of Van Driels Orthopedic Supplies, was present to raise his concern over the potential redevelopment for the area adjacent to his property for a Public Safety Building. He indicated that the estimated return to the Village in Real Estate and Sales Taxes for Van Driels and Evans Building is approximately $80,000.00 a year. He stated that he would oppose any discussion to purchase the commercial buildings for expansion for either redevelopment for new commercial or expansion for parking for the Public Safety Building. He stated that he plans to be in Business for at least another fifteen years and the prospect of changing locations would have severe consequences for his viability as an established businessman. faLlgy on B12D_K Matters: Mayor Gerald Farley discussed a broad range of issues relative to downtown development. He stated that one of the possible ways that BDDRC could work effectively asanadvisory commission would be to consider dealing with the subject area of commercial centers in other areas outside the central business district and suggest ways that their economic vitality could be increased where necessary and maintained` where stable. He stressed that the roll of BDDRC is one of a recommending body that can be supportive to the Village Board ° in matters dealing with downtown development. He; stated that he -recognized there was a delicate balance between the research and planning conducted by professional staff, BDDRC and the Village Board and caution needs to be -exercised so as not to overshadow the staff s roll as professionals assisting both BDDRC and the Village Board. He further suggested that work sessions between the Village Board, BDDRC, and staff be conducted on a more regular basis for improved communication and execution of important development strategies. He suggested that perhaps the Saturday Morning Coffee With Council sessions be devoted to various departments and/or Commissions prior to discussion with the general public. Business District Development and Redevelopment Minutes Page 3 Qtber Matters D-i&omcd: Mayor Farley recognized that on matters dealing with redevelopment in the downtown, the elected officials had some hard decisions to make including the following: 1. The Village's exercise of condemnation where necessary in land acquisition matters dealing with redevelopment. 2. Perhaps the TIF District expansion needs to be re-examined west of Main Street or other alternative forms of financing facade. I He recognized the concern over what types of land use might be appropriate and what markets for those uses exist. Chairman Predovich thanked Mayor Farley for the opportunity to discuss these matters with the Commissioners and looked forward to participating in any way helpful to the Village Board on matters dealing with downtown. F" The meeting was adjourned at 9:20 P.M. on a motion by Irvana Wilks, seconded by Joseph Janisch. The motion to adjourn passed unanimously. A Kenneth H. Fritz Economic Development Rhone: 708 / 392-6000 Fax: 708 / 392-6022 AGEND BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, February 28, 1990 Trustee's Room Village Hall 7:30 P.M. U11111111111113� �66 11 �611 II. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update MAYOR B. Downtown Redevelopment Update GERALD L FARLEY 2. Public Safety Building TRUSTEES NEW BUSINESS Vi. RALPH W ARTHUR MARK W. BUSSES TIMOTHY J. CORCORAN LEO FLOROS GEORGE R. VAN DEEM THE0004RE J. WATTENBERG Village of Mount Prospect VILLAGE MARIAGE" JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A. FIELDS Rhone: 708 / 392-6000 Fax: 708 / 392-6022 AGEND BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, February 28, 1990 Trustee's Room Village Hall 7:30 P.M. U11111111111113� �66 11 �611 II. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B. Downtown Redevelopment Update 1. Northwest Electric 2. Public Safety Building V. NEW BUSINESS Vi. ADJOURNMENT