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HomeMy WebLinkAbout0196_001MINUTES COMMITTEE OF THE WHOLE JANUARY 9, 1990 I. ROLL CAL The meeting was called to order at 7:35 p.m. Present at the meeting were: Mayor Gerald L Farley; Trustees Ralph Arthur, Mark Busse, Timothy Corcoran, Leo Floros and George Van Geern. Absent from the meeting was: Trustee Theodore Wattenberg, Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager Michael Janonis, Finance Director David Jepson and Environmental Health Coordinator Bob Roels. Also present, were three persons from the print media. 11. MINUTES The Minutes of the Committee of the Whole meeting of December 12, 1989 were accepted and filed. Ill. CITIZEM TO BE MARI) Mr. Donald Harmon, 16 North William Street, appeared before Committee members to state his displeasure with the recent decision of the Mount Prospect Park District to refrain from installing a parking lot at the Busse School. Mr. Harmon felt that a late -filed petition by area children opposing the parking lot was given undue consideration in making the decision. Committee members reviewed the revised Downspout Ordinance relative to the changes incorporated into it based on previous discussion at Village Board meetings. Assistant Village Manager Michael Janonis indicated that a resident had requested the ability to extend the discharge point for downspouts into the rear yard more than five feet from the foundation. This resident's rationale was that the proximity of the discharge point to the foundation might cause water to percolate down into the foundation drainage system thereby defeating the intent of the Ordinance. Mr. Janonis said that he would consult with the Village Engineer regarding this point. Trustee Corcoran felt that the present language of the Ordinance provided for relief in the nature being requested by the resident. After brief discussion, Committee members approved the Ordinance as presented and staff was directed to include this item on the next Village Board Agenda. V. BUDGET AMENDMENTS - 1W119" Finance Director David Jepson reviewed with Committee members two memorandums outlining Budget projections for the 1989/1990 fiscal year as well as the proposed Budget Amendments for the same fiscal year. Mr. Jepson explained that during the past several weeks, each line item in the 1989/1990 Budget had been reviewed with the goal of developing projections of total revenues and expenditures for the Budget year. Using this and other available information, estimates were made of the expected revenues and expenditures by Fund and the Fund Balances that were expected to be available to start the next fiscal year. Mr. Jepson reviewed with Committee members estimated revenues and expenditures by major fund group. With regard to revenues, Mr. Jepson indicated that the substantial increase in the General Fund could be largely attributed to the State Income Tax surcharge and higher Sales Tax receipts, The Income Tax surcharge was a completely unexpected event which netted the Village some $940,000 while Sales Tax revenues continued to show remarkable growth; in the area of 9% for the year. Unbudgeted expenditures included engineering charges for the Central Road project; additional personnel costs in the Fire Department and substantial increases to the annual Street maintenance and Reconstruction Program. Additionally, Mr. Jepson reviewed with Committee 'members the various expected Fund balances for major fund groups. With regard to the General Fund, Mr. Jepson indicated that a prudent Fund balance would equal approximately 15% of expected expenditures or $2.5 million. When the State Income Tax surcharge monies are subtracted from the expected year-end balance, the $2.5 million figure is revealed. The large estimated Fund balance in the Water Fund would be used to avoid a water rate increase this year and to stabilize rates in future years. Additionally, some of these extra funds would be used in an accelerated water main repair and replacement program. Mr. Jepson suggested that the $940,000 in State Income Tax surcharge monies be specifically designated by appropriate resolution for expenditure on several special projects which have been previously identified as priorities by the Village 'Board. These included renovation or reconstruction of the Village's Public Safety Building, an increased emphasis on road resurfacing and reconstruction and alleviating flooding problems throughout the Village. -2- Mr. Jepson also reviewed with Committee members proposed Amendments to the 1989/1990 Budget. Increases in revenues totaled $1,802,975 and expenditures increased by $1,817,725. These changes would revise total Budget revenues for 1989/1990, exclusive of interfund transfers, from $35,616,375 to $37,419,350 and total expenditures from $35,403,205 to $37,220,480. Finance Commission Chairman Dick Bachhuber indicated that the Finance Commission had thoroughly reviewed the proposed Amendments presented by Mr. Jepson and that the Commission fully supported the recommendations. Trustee Leo Floros inquired as to why the Village seems to consistently underestimate revenue sources. Mr. Jepson explained that the continued robust growth in Village Sales Tax revenue is difficult to forecast and that the growth in State Income Tax revenues, absent the surcharge was completely unexplainable. Mr. Jepson indicated that while conservative, the estimates were based on sound judgment and available information regarding the expected condition of the economy during the coming year. Trustee George Van Geem asked that Mr. Jepson prepare detailed information regarding Personal Services for the Village. This would include a breakdown by Department as well as comparisons to previous Budgets. After brief discussion among Committee members, consensus was to concur with the recommendation of the Finance Director. Staff was directed to prepare the necessary Ordinances for the Budget Amendments. Village Manager John Fulton Dixon requested that the Mayor and Board of Trustees entertain a request to increase the fine for illegally parking in a handicapped zone from $50.00 to $100.00. Mr. Dixon indicated that this would bring Mount Prospect's Ordinances into conformity with a recently passed State Statute increasing said fines. Additionally, Mr. Dixon indicated that he had received information from several Police Officers that persons were in fact abusing the parking privilege extended to handicapped persons. Specifically, automobiles with the proper designation were seen utilizing handicapped parking spaces when, in fact, no handicapped person was present in the car. Mr. Dixon concurred with Police Officers' feelings that this was an abuse of the law. Therefore, Mr. Dixon was recommending that the Village Ordinance be amended so that use of the parking spaces would require the presence of a handicapped or disabled person. Brief discussion among Committee members resulted in a consensus to support the recommendation of the Village Manager. Trustee Mark Busse inquired as to bow many tickets had in fact been issued for violation of the restricted parking. Mr. Dixon indicated that he would supply that information. -3- M1 Mayor Gerald Farley inquired as to whether a private citizens' watchdog group could be formed to supplement Police patrols in identifying violators. Mr. Dixon indicated that while the concept was noble, it wotild probably open the Village up to increased liability if members of the watchdog group were injured or attacked during the performance of their duties. No further action on this point was pursued. I Committee members reviewed the recommenations of Environmental Health u Coordinator Bob Roels regarding the need to date the Village's Food Code to u bring it into consistency with the State require exits. Mayor Gerald Farley inquired as to how many times a year restaurants were inspected. Mr. Roels indicated that approximately every six months an inspection is conducted without advance warning and thatfollow-up inspections are made as needed. Mr. Roels also indicated that the Village had entered into a cooperative effort with Cook County to ensure uniform interpretation of area Food Codes. Trustee Arthur asked how many restaurants are operating in the Village. Mr. Roels indicated that approximately 100 restaurants including those of the fast- food type as well as 60 food stores currently teld Business Licenses within the Village. Trustee Mark Busse asked whether the State Code was more stringent than the Village Code and whether the Amendments would create a hardship for vendors operating as part of food festivals and carnivals. Mr. Roels indicated that the two Codes were basically the same and that the Amendments would, in fact, allow for easier certification of operators at food fests and carnivals. Mayor Farley asked whether a stricter Code Mr. Roels responded that rather than stricter spent with problem establishments. Trustee Leo Floros asked what Mr. Roels' esi Mr. Roels indicated that he thought overall additional time spent with problem establishi problems. Trustee Mark Busse asked what the general prc4 establishments. Mr. Roels indicated that an violations were found, a notice was given to th( usually within 14 days unless the violations const a reinspection was scheduled to determine establishment into compliance. Further follow-ul the last resort being citation and a Court Heari help in better enforcement. Is, more time needed to be of overall compliance was. liance was good and that should rectify any existing ,dare was for inspection of food inspection was conducted. If owner to remedy the violations uteri an emergency. Thereafter, the owner had brought the were scheduled as needed with After general discussion, it was the consensus 'the Committee to adopt the recommendations of Mr. Roels for updating the Village's Food Code. Staff was instructed to prepare the Ordinances to accompish this purpose. -4- VIII.MANAGER'S REPORT Mr. Dixon reported that the billboard at Dempster and Route 83 had an extension added to it. Upon inquiry, it was determined that the City of Des Plaines would be contacting the sign company and asking for a reduction in the size of the sip and that a report to Committee members would be forthcoming. Mr. Dixon also reported that a tentative agreement had been reached with Francis Cadillac for the continued rental of the old Public Works Building. IX ANY OTHER BUSINESS Upon a Motion by Trustee Floros and Seconded by Trustee Busse, the Mayor and Board of Trustees went into Executive Session for the purposes of discussing potential litigation. X. RECONVENE MEETING At 9:44 p.m., the Mayor and Board of Trustees reconvened the Committee of the Whole meeting at which time a Motion by Trustee Arthur and Seconded by Trustee Corcoran authorizing staff to take necessary steps to defend the Village against the lawsuit filed by the Elk Grove Township Rural Fire Protection District. X1. ADJOURNMENT There being no other business to come before the Committee of the Whole, the meeting was adjourned at 9:45 p.m. MEJ/rcw Respectfully submitted, MICHAEL E. JANONIS Assistant Village Manager -5- Village of ",--.Jaunt Prospect Mount Prospect, Illinois ti INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: JANUARY 19, 1990 SUBJECT: DISCUSSION OF PRELIMINARY ACQUISITION FEASIBILITY STUDY FOR CHICAGO SUBURBAN WATER AND SEWER SYSTEMS OF CITIZENS UTILITIES COMPANY During the engineering analysis, the engineering consultant, Greeley and Hansen, divided the Citizens Utilities system into three separate areas. The Report reviews the feasibility of purchase of any of the areas separately or as a whole. There are some additional questions that would need to be addressed should the Board decide that further exploration of the potential purchase of the Citizens system be contemplated. The Village of Glenview has proceeded with engineering design of the line that would bring Lake Michigan water to the Citizens Utilities area. Review of the contract should be done to determine if the Village, as purchaser of the system, would receive all rights. Throughout the Report, there are comments made on the pressure in our present system from JAWA and it appears that there is sufficient pressure to provide water in areas one and two but not to three. The availability of water is very close to the pressure provided, therefore, the need to explore whether or not there would be any adverse impacts on the existing Village water system should we acquire any or all of the Citizens system needs to be done. There would also be a need to review storage in the Citizens' area since this may be the answer to the water pressure concern. Village staff has reviewed the financial numbers and feel it would be advantageous for the Village to have a rate study analysis done should the Board wish to explore this matter further. The total cost of the water and sewer system from Citizens Utilities, less depreciation, it is estimated at $14,669,000. This number is approximately $1.5 million more than the number indicated in the 1975 Metcalf and Eddy Report. The reason these numbers have stayed so close is that the depreciation and inflation construction costs of the system have stayed relatively the same. In looking at the water rates and assessed valuations of that area provided by Citizens' we find that the difference between the rate paid by customers in the Citizens Utilities area including Special Service Area #5 and the rate that Citizens Utilities customers would pay including the surcharge for Lake Michigan water that was approved by the ICC Board for Citizens Utilities to charge once they receive Lake water is a gross amount of approximately $772,000. This is equivalent to the amount needed to pay off approximately an $8 million Bond Issue. Using the Assessed Valuation approach, a $15 million Bond Issue over 20 years would equate to 1.35 estimated Tax Rate or a cost of $270 per year on a $20,000 Equalized Assessed Valued home. In comparison to Special Service Area #1 (Prospect Meadows Water System) and Special Service Area #2 (Golfview Estates Water System), the rates for purchase of those systems were .954 and 1.237 respectively. If the Board wishes to move forward, I would recommend that the following studies and reports be accumulated: 1. Hydraulic analysis of the Village's existing water system and the impacts, if any, of providing water to Areas 1, 2 and 3 in the Citizens' system to determine if there may be some need for improvements to the existing Village system such as larger water mains to ensure higher pressures. 2. In conjunction with the hydraulic analysis, a review of storage and its impact on water pressure in the existing system as well as Citizens' areas. 3. A rate study so that we would have available to us as accurate figures as possible concerning rates at the time of purchase (dependent upon price) and future rate considerations. ions. 4. We would open discussions with an attorney who has been involved with purchase of Citizens 'Utilities properties in the past in order to review the engineers numbers and, in particular, the depreciation factors. It has been my experience that Citizens Utilities in the past when they have sold sections of their system have not reduced by any significant amount the full cost of their system. JOHN FULTON DI ON JFD/rcw Village of P punt Prospect Mount P spect, Illinois L 20 INTEROFFICE MEMORANDUM TO: MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES FROM: VH-LAGE MANAGER DATE: JANUARY 19, 1990 SUBJECT: PROSPECT MEADOWS SANITARY DISTRICT Attached is a memo that is being prepared for the Prospect Meadows Sanitary Sewer District residents. I wish to discuss this Tuesday evening, at the Committee of the Whole meeting under the Manager's Report, in order to get concurrence from the Board to move ahead with this. JOHN FULTON DIXON JFD/rcw attachment Phone: 708 / 392-6000 Fax: 708 / 392-6022 January 19, 1990 Prospect Meadows Sanitary District Residents As you will recall, the Village of Mount Prospect had a meeting with the property owners in the Prospect Meadows Sanitary District to determine equitable cost breakdown for improvements that are estimated at a cost of $604,900 to the Sanitary District system. The Village committed to pay one-half of this cost plus add the Prospect Meadows Sanitary District funds that were available. This brought the homeowner's share balance to $275,000. The Village agreed to proceed with the improvements and to charge a user fee to District users. This plan called for a $9.00 per month fee plus a $30 per thousand gallon for water usage in excess of 10,000 gallons per month. Based upon the estimated revenues, this formula would have generated by District users the estimated $275,000 in approximately eighteen and one-half years. In addition, residential users were given an option to pay a one-time fee of $1,080 in lieu of the users' fee. There were eleven property owners that availed them -elves of this option. The contracts for the work were received and the EPA added additional work to the original estimate bringing the total cost of the project to $989,373. To offset the increased cost, the Village's Public Works staff researched the possibility of Grant Funds and were able to obtain a Build Illinois Grant for $599,370. Because of the increase in the total cost and that a major Grant had been received, it was determined that a re -calculation of the shared cost amount for District property owners should take place. NLAYCA GERALD L FARLEY TRUSTEES RALPH W ARTHUR MARK W BUSSE TIMOTHY J. CORCORAN LED FLOROS GEORGE A. VAN DEEM THEODORE J. WATTENBEAG Village of Mount Prospect VILLAGE MANAGER JOHN PLLTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A. FIELDS Phone: 708 / 392-6000 Fax: 708 / 392-6022 January 19, 1990 Prospect Meadows Sanitary District Residents As you will recall, the Village of Mount Prospect had a meeting with the property owners in the Prospect Meadows Sanitary District to determine equitable cost breakdown for improvements that are estimated at a cost of $604,900 to the Sanitary District system. The Village committed to pay one-half of this cost plus add the Prospect Meadows Sanitary District funds that were available. This brought the homeowner's share balance to $275,000. The Village agreed to proceed with the improvements and to charge a user fee to District users. This plan called for a $9.00 per month fee plus a $30 per thousand gallon for water usage in excess of 10,000 gallons per month. Based upon the estimated revenues, this formula would have generated by District users the estimated $275,000 in approximately eighteen and one-half years. In addition, residential users were given an option to pay a one-time fee of $1,080 in lieu of the users' fee. There were eleven property owners that availed them -elves of this option. The contracts for the work were received and the EPA added additional work to the original estimate bringing the total cost of the project to $989,373. To offset the increased cost, the Village's Public Works staff researched the possibility of Grant Funds and were able to obtain a Build Illinois Grant for $599,370. Because of the increase in the total cost and that a major Grant had been received, it was determined that a re -calculation of the shared cost amount for District property owners should take place. The original amount allocated to the Prospect Meadows Sanitary District was $275,000. The revised amount is $167,551; a reduction of 39.07% or a total dollar amount of $107,449. Using the revised amount allocated to the Prospect Meadows Sanitary District and retaining the user fee as originally determined, the number of years for the additional fee is reduced from an estimated eighteen and one-half years to approximately 8.2 years. Further, for those property owners who paid the one-time fee of $1,080, it was determined that a refund of $422 ($1,080 x 39.07%) plus interest should be made. If the payment would be made as of January 31, 1990, the amount t6 be refunded would be $477.21 for each of the 11 property owners who paid their assessment in full, up -front. It is the intention of the Village to proceed with this method effective January 31, 1990. Should you have any questions, please contact the Finance Department of the Village at 392-6000. Sincerely yours, JOHN FULTON DIXON Village Manager JFD/rcw c: Mayor Gerald L. Farley Board of Trustees Original Estimate Revised Amounts Total Project Costs $604,900 $989,373 Grant Funds <.570> Balance $604,900 $390,003 Village Share $302,450 $195M PMSD Users Share $302,450 $195,001 Less District Funds < 27,450> :�4 > Balance $275,000 $275,000 The original amount allocated to the Prospect Meadows Sanitary District was $275,000. The revised amount is $167,551; a reduction of 39.07% or a total dollar amount of $107,449. Using the revised amount allocated to the Prospect Meadows Sanitary District and retaining the user fee as originally determined, the number of years for the additional fee is reduced from an estimated eighteen and one-half years to approximately 8.2 years. Further, for those property owners who paid the one-time fee of $1,080, it was determined that a refund of $422 ($1,080 x 39.07%) plus interest should be made. If the payment would be made as of January 31, 1990, the amount t6 be refunded would be $477.21 for each of the 11 property owners who paid their assessment in full, up -front. It is the intention of the Village to proceed with this method effective January 31, 1990. Should you have any questions, please contact the Finance Department of the Village at 392-6000. Sincerely yours, JOHN FULTON DIXON Village Manager JFD/rcw c: Mayor Gerald L. Farley Board of Trustees AGENDA ZONING BOARD OF APPEALS Regular Meeting Thursday, January 25, 1990 8:00 P. M. Senior Citizen Center 50 South Emerson Street Phone: 708 / 392-6000 Fax: 708 / 392-6022 ZBA-76-V-ft Dwip-ht and Catherine SguiMS, 109 West Berkshire This case is once again continued to the regular February Zoning Board of Appeals meeting. ZHA-2-V-90, Joseph and Jane Reibel, 4 Norgh Pine Street The applicants are requesting the following variations: 1. Section 14.1102.13.1 to allow a 3.5 foot side yard for an 11 foot long wall section, instead of 5 foot normally required by code; 2. Section 14.1102.A to allow a front yard of 23 feet for a porch and 28 feet to the front building wall, instead of 30 feet as required by code. Village Board action will be required in this case. ZRA­I-V-", Donald Dzigdzig, 103 $()Mth Edward The following variations are requested: 1. Section 14.1102.A to allow a zero foot front yard instead of 30 feet; 2. Section 14.1102.13 to allow a 4.8" side yard instead of 5 foot, in order to allow a parking pad. Village Board action will be required in this case. ZDA-2-SU—M. ZBA-EliLft CojjrWrd Construction. 800 Kgnnicott Place The applicant is requesting the following: 1. A special use for a three -car, 704 square foot garage. 2. A variation from Section 14.3016 to allow a drive width of 29'6" instead of 21 feet. Village Board action will be required in this case. MAYOR GERALD L FARLEY TRUSTEES RALPH W ARTHUR MARK W. SUSSE TIMOTHY J. CORCORAN LEO FLOROS GEORGE R. VAN DEEM THEODORE J. WATTENBERG Village of Mount Prospect VILLAGE MANAGER JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A. FIELDS AGENDA ZONING BOARD OF APPEALS Regular Meeting Thursday, January 25, 1990 8:00 P. M. Senior Citizen Center 50 South Emerson Street Phone: 708 / 392-6000 Fax: 708 / 392-6022 ZBA-76-V-ft Dwip-ht and Catherine SguiMS, 109 West Berkshire This case is once again continued to the regular February Zoning Board of Appeals meeting. ZHA-2-V-90, Joseph and Jane Reibel, 4 Norgh Pine Street The applicants are requesting the following variations: 1. Section 14.1102.13.1 to allow a 3.5 foot side yard for an 11 foot long wall section, instead of 5 foot normally required by code; 2. Section 14.1102.A to allow a front yard of 23 feet for a porch and 28 feet to the front building wall, instead of 30 feet as required by code. Village Board action will be required in this case. ZRA­I-V-", Donald Dzigdzig, 103 $()Mth Edward The following variations are requested: 1. Section 14.1102.A to allow a zero foot front yard instead of 30 feet; 2. Section 14.1102.13 to allow a 4.8" side yard instead of 5 foot, in order to allow a parking pad. Village Board action will be required in this case. ZDA-2-SU—M. ZBA-EliLft CojjrWrd Construction. 800 Kgnnicott Place The applicant is requesting the following: 1. A special use for a three -car, 704 square foot garage. 2. A variation from Section 14.3016 to allow a drive width of 29'6" instead of 21 feet. Village Board action will be required in this case. Zoning Board of Appeals Agenda January 25, 1990 Page 2 KAAM� NW1a 1I,I1017"inA'Al The applicants are requesting the following variations: 1. Section 14.102.B.1 to allow a storage shed 4-1/2 foot from the principal structure instead of 10 feet. 2. Section 14.102.B.3 to allow the storage shed 10-1/2 feet high at the highest point, rather than 10 feet as allowed by code. 3. Section 14.102.B.2 to allow a 2-1/2 foot setback from the side property line to the shed, instead of 5 feet required by code. Village Board action will be required in this case. The applicant is requesting the following: 1. A rezoning from R-1, Single -Family, to R-3, Multi -Family Residential. 2. A special Use/Planned Unit Development in order to construct 24 townhomes, which will be 8.8 dwelling units per acre. 3. A variation from the P.U.D. requirements in order to allow a 10 foot setback from the cul-de-sac bulb to the property line, instead of 20 feet required by Code. Village Board action will be required in this case. , Z�BAA—SU-".. Car JTSI, Inc., 1641 South Bus% Plaza Unittd Shopping Cent The applicant is requesting a special use in this shopping center per Section 14.2001.C.1 to allow an auto service operation in the B-3 shopping center district. This auto service operation is for a car phone retail sales/installation business. Village Board action will be required in this case. In all cases where the Zoning Board of Appeals is final, a fifteen (15) day period is provided for anyone wishing to appeal their decision. No permit will be issued until this period has elapsed. FINANCE COMMISSION AGENDA THURSDAY, JANUARY 25, 1990 7:30 PM Trustees Room Village Hall 100 South Emerson Street I Call to order II Acceptance of Minutes of January 4, 1990 III Mount Prospect Historical Society Request for Funding for Restoration of 101 South Maple Street IV Purchasing Procedures V Finance Director Report VI other Business VII Adjournment Rhone: 708 / 392-6000 Faxe 706 / 392-6022 AGENDA , BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, January 24, 1990 Trustee's Room Village Hall 7:30 P.M.0 I. CALL TO ORDER Ii. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B. Downtown Redevelopment Update 1. Northwest Electric 2. Public Safety Building V. NEW BUSINESS A. Discussion with Mayor Farley on B.D.D.R.C. Responsibilities B. Downtown Strategy Session V1. ADJOURNMENT MAYOR GERALD L FARLEY TRUSTEES RALPH W. ARTHUR MARK W BUSSE TIMOTHY J CORCORAN LEO FLOROS GEORGE R VAN GEEM THEODORE J WATTENBERG Village of Mount Prospect VIU AGE M"AGER JOHN PULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL. A FIELDS Rhone: 708 / 392-6000 Faxe 706 / 392-6022 AGENDA , BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, January 24, 1990 Trustee's Room Village Hall 7:30 P.M.0 I. CALL TO ORDER Ii. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B. Downtown Redevelopment Update 1. Northwest Electric 2. Public Safety Building V. NEW BUSINESS A. Discussion with Mayor Farley on B.D.D.R.C. Responsibilities B. Downtown Strategy Session V1. ADJOURNMENT Village of Mount Prospect -Mouni —ospett, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: JANUARY 19, 1990 SUBJECT: PROSPECT MEADOWS SANITARY DISTRICT Attached is a memo that is being prepared for the Prospect Meadows Sanitary Sewer District residents. I wish to discuss this Tuesday evening, at the Committee of the Whole meeting under the Manager's Report, in order to get concurrence from the Board to move ahead with this. JOHN FULTON DIXON JFD/rcw attachment Phone: 706 / 392-6000 Fax: 708 / 392-6022 January 19, 1990 Prospect Meadows Sanitary District Residents As you will recall, the Village of Mount Prospect had a meeting with the property owners in the Prospect Meadows Sanitary District to determine equitable cost breakdown for improvements that are estimated at a cost of $604,900 to the Sanitary District system. The Village committed to pay one-half of this cost plus add the Prospect Meadows Sanitary District funds that were available. This brought the homeowner's share balance to $275,000. The Village agreed to proceed with the improvements and to charge a user fee to District users. This plan called for a $9.00 per month fee plus a $.70 per thousand gallon for water usage in excess of 10,000 gallons per month. Based upon the estimated revenues, this formula would have generated by District users the estimated $275,000 in approximately eighteen and one-half years. In addition, residential users were given an option to pay a one-time fee of $1,080 in lieu of the users' fee. There were eleven property owners that availed themselves of this option. The contracts for the work were received and the EPA added additional work to the original estimate bringing the total cost of the project to $989,373. To offset the increased cost, the Village's Public Works staff researched the possibility of Grant Funds and were able to obtain a Build Illinois Grant for $599,370. Because of the increase in the total cost and that a major Grant had been received, it was determined that a re -calculation of the shared cost amount for District property owners should take place. MAYOR,..' " N. GERALD L FARLEY ....... "USTEts RALPH W. ARTHUR MARK W. BUSSE TIMOTHY A CORCORAN LEO FLOROS GEORGE R. VAN DEEM THEODORE J. WATTENBERG Village o f Mount Prosped VIUAOI MANAGER JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A FIELDS Phone: 706 / 392-6000 Fax: 708 / 392-6022 January 19, 1990 Prospect Meadows Sanitary District Residents As you will recall, the Village of Mount Prospect had a meeting with the property owners in the Prospect Meadows Sanitary District to determine equitable cost breakdown for improvements that are estimated at a cost of $604,900 to the Sanitary District system. The Village committed to pay one-half of this cost plus add the Prospect Meadows Sanitary District funds that were available. This brought the homeowner's share balance to $275,000. The Village agreed to proceed with the improvements and to charge a user fee to District users. This plan called for a $9.00 per month fee plus a $.70 per thousand gallon for water usage in excess of 10,000 gallons per month. Based upon the estimated revenues, this formula would have generated by District users the estimated $275,000 in approximately eighteen and one-half years. In addition, residential users were given an option to pay a one-time fee of $1,080 in lieu of the users' fee. There were eleven property owners that availed themselves of this option. The contracts for the work were received and the EPA added additional work to the original estimate bringing the total cost of the project to $989,373. To offset the increased cost, the Village's Public Works staff researched the possibility of Grant Funds and were able to obtain a Build Illinois Grant for $599,370. Because of the increase in the total cost and that a major Grant had been received, it was determined that a re -calculation of the shared cost amount for District property owners should take place. The original amount allocated to the Prospect Meadows Sanitary District was $275,000. The revised amount is $167,551; a reduction of 39.07% or a total dollar amount of $107,449. Using the revised amount allocated to the Prospect Meadows'Sanitary District and retaining the user fee as originally determined, the number of years for the additional fee is reduced from an estimated eighteen and one-half years to approximately 8.2 years. Further, for those property owners who paid the one-time fee of $1,080, it was determined that a refund of $422 ($1,080 x 39,07%) plus interest should be made. If the payment would be made as of January 31, 1990, the amount to be refunded would be $477.21 for each of the 11 property owners who paid their assessment in full, up -front. It is the intention of the Village to proceed with this method effective January 31, 1990. Should you have any questions, please contact the Finance Department of the Village at 392-6000. Sincerely yours, JOHN FULTON DIXON Village Manager JFD/rcw c: Mayor Gerald L Farley Board of Trustees Original Revised EqLmak A mQ "n Total Project Costs $604,900 $989,373 Grant Funds s5mm_> Balance $604,900 $390,003 Village Share Liam 5125M PMSD Users Share $302,450 $195,001 Less District Funds �527.q S_2L459> Balance $275,000 $275,000 The original amount allocated to the Prospect Meadows Sanitary District was $275,000. The revised amount is $167,551; a reduction of 39.07% or a total dollar amount of $107,449. Using the revised amount allocated to the Prospect Meadows'Sanitary District and retaining the user fee as originally determined, the number of years for the additional fee is reduced from an estimated eighteen and one-half years to approximately 8.2 years. Further, for those property owners who paid the one-time fee of $1,080, it was determined that a refund of $422 ($1,080 x 39,07%) plus interest should be made. If the payment would be made as of January 31, 1990, the amount to be refunded would be $477.21 for each of the 11 property owners who paid their assessment in full, up -front. It is the intention of the Village to proceed with this method effective January 31, 1990. Should you have any questions, please contact the Finance Department of the Village at 392-6000. Sincerely yours, JOHN FULTON DIXON Village Manager JFD/rcw c: Mayor Gerald L Farley Board of Trustees