HomeMy WebLinkAbout0195_001MINUTES
COMMITTEE OF THE WHOLE
DECEMBER 12, 1989
M0057474TS"M
The meeting was called to order at 7:35 p.m. Present at the meeting were:
Mayor Gerald L Farley-, Trustees Timothy Corcoran, Leo Floras and George Van
Neem. Absent from the meeting were: Trustees Ralph Arthur, Mark Busse and
*Theodore Wattenberg. Also present at the meeting were: Village Manager John
Fulton Dixon, Assistant Village Manager Michael Janonis, Fire Chief Edward
Cavello, Chief of Police Ronald Pavlock, Deputy Chief of Police Thomas Daley,
Director of Planing and Zoning David Clements, Director of Finance David
Jepson and Economic Development Director Kenneth Fritz. Also present were
three persons from the print media.
11. MLNUM
The Minutes of the Committee of the Whole meeting of November 28, 1989 were
accepted and filed.
III Mak-IRMCUUMNITEM-1)
There were no citizens present wishing to address the Board and the Committee
moved on to the next item of business.
w.._ ..,.Ib a
Village Manager John Fulton Dixon presented a brief overview of the 'recent
events surrounding the discussion of relocating the Village's elevated tank,
Mr. Dixon indicated that this is the second time in three years that the issue has
come up- Initially, the review was undertaken in conjunction with redevelopment
of Tarpt Area A in the Tax Increment Financing D n is most recent
Of t'
District.
discussion was triggered by concerns about the safety y and cong the tank.
t
the
After an initial report which was called �int question, h Ma and Board of
_2 . yor 13
le rtak n at study has in
'Stt 1_
If
a 75 ye a e e:
into
ric n repair
Trustees authorized,a second study to be f uindicated
that the tank has a remaining useful life 0 a ectancy
would require the Village to undertake no cmamtena aid air of the
tank as has been done in the past. Based upon the results of this latest study,
Mr. Dixon recommended that the elevated tank remain in its present location.
0
Richard : achhubear, Chairman of the Village's Finance Commission, reported on
the Finance Commission's review of the latest study. Mr. Bachhuber indicated
that based on the numbers provided in the study, it seemed readily apparent that
the elevated tank should remain in its present location. Mr. Fachhuber noted that
the Commissions review was based on purely financial considerations and did not
include discussion of aesthetics or the tam's impact on redevelopment potential..
Discussion among Committee members was basically in concurrence with findings
of the report. Most Trustees could not see the elevated tank having an adverse
impact on redevelopment in the downtown area. The consensus of Committee
members was to keep the tank in its present location.
Village Manager John Fulton Dixon reviewed his memorandum to Committee
members regarding the need to consider additional staffing in the Cable Television
Division for the purposes of increasing programming capability. Mr. Dixon
indicated over the past several years, the Village has concentrated on the
development of a studio with live broadcast capabilities. Now that weekly
broadcasting of the Village Board meetings was becoming rattier routine, it was
time to turn attention toward more Village -based programming. Mr. Dixon
indicated that additional staffing would also provide the necessary back-up should
the Cable Administrator be on vacation or become incapacitated, M. Dison
recommended that the -time position, of Production Assistant be converted into
a -time position as well as converting the part-time secretary into a full-time
position. Mr. Dixon indicated that current Franchise Fees were sufficient to cover
these additional personnel costs.
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Trustee George Van Geern who is now the Village's representative to the
Nordmea Cable Coubci4 indicated that the Village of Mount Prospect is by far
the leader in its use of the government access channeL He indicated that he felt
the Village should continue to lead the ,way in this area and supported the
recommended staffing changes. Trustee Van Geem stated that he has bad some
discussions with other governmental entities and dwy have indicated a willingness
to participate in a cooperative effort but lack the ability to make any substantial
financial commitments.
-2-
Cable Television Administrator Karen Giet indicated that staffing levels has been
a constant problem throughout her tenure. With regard to cooperative efforts
with other governments, Ms. Chet indicated that while willingto lend personnel
for their own production needs, these entities were not willing or able to provide
the necessary personnel for other programming projects.
Upon questioning from Trustees, Ms. Giet indicated that the Village has unlimited
discretion in the way it uses the government access channel at this point in time.
If, however, the Village would like to move inward more of a public access
channel, then there are numerous rules and regulations which must be followed.
Trustee Timothy Corcoran indicated that he was concerned with the seentingly
small increases in Franchise Fees to the Village when Ta has raised subscription
rates substantially. Trustee Corcoran questioned whether an audit of TCrs
revenues had been undertaken recently. lir. Jepson indicated that one ,had beeri
done within the hast couple of years and that he felt that the Village was
receiving the revenues to which it was entitled. Trustee Corcoran also inquired
as to the total additional dollar amount that would be required to convert the two
part -tithe positions into full-time positions. Mr. Jepson indicated that for each
individual additional salary in the amount of $6,000 could be anticipated as well
as $4,000 per person for fringe benefits.
After further discussion among Committee members, it was the consensus that the
request for additional personnel be included in the upcoming Village budget.
Mr. Dixon thanked Karen Chet for her service to the Village during her tenure
as Cable Television Administrator. Ms. Giet will be leaving for a job in the
private sector on December 19, 1959.
Village Manager John Fulton Dixon reviewed with Committee members the
process for studying tete amitt Public Safety Facility. Mr. Dixon indicated that
the process began over a year ago with initial discussions during the last .Budget
cycle. Subsequently, a st2ff committee was developed and a comprehensive report
on building deficiencies was submitted to the Mayor and d of Trustees.
Based upon that study, Donohue and. Associates was selected to conduct a Space
Utilization Study for the purposes of identifying` both space deficiencies within the
current facility and determining space needs for any redesigned or construction of
a new facility.report of Donohue and Associates regarding space utilization
was the subject of discussion at tonight's meeting.
Fred Borich, with Donohue and Associates, reviewed with Committee members
pertinent details of the study; Additionally, Mr. Borich identified both live -safety
and operational deficiencies which have been identified in the current facility.
Based upon the space program developed by the study team, Mr. Borich indicated
that there was a 35°r'aa deficiency in the current space available at the Public Safety
Building.
-3-
Mr. Borich indicated that the study group looked at three basic options. These
included
1. Remodeling or reconstructing the existing facility.
2. Splitting the Departments between the existing site and a new site.
3. Building a new facility at present site or a new site.
Based upon study group review, the consultgmt recommended option ".A" which
would entail the construction of a new facility at the existing Maple and Northwest
Highway ay site,. This option has an estimated cost of $7.1 minion. The other most
viable option was. considered to be Option "F'° which would require a new facility
to be constructed at the site of the old Public Works building on Pine Street..
The cost for that Option was estimated at $5.9 million. Mr. Borich indicated that
the cost differential between options F and A should be weighed':against the long-
term downtown redevelopment potential for Pine Street and the existing Public
Safety site.
With regard to Option A, it had been inquired as to whether purchasing property
to the west of the present site would alleviate the need for the construction of
decked parking. Based upon appraisals of the adjoining properties, it would be
almost as expensive to acquire the property as it would be to construct the
parking deck. Mr. ;Borich, also ;indicated that the space program had been
designed to meet the needs of the Police and Fire Departments for 20-25 years.
Trustees inquired of Chiefs Pavlock and Covello as to the impact the new facility
would have on the Village's citizens. Chief Pavlock indicated that the Department
would have better processing capabilities and that unproved training facilities and
records processing would be a direct benefit to Village residents. Chief Cavello
indicated that because of the nature of the Fire Dep encs duties, the citizens
would not see a direct benefit from a new facility, however, Chief Cavello
indicated that a new .facility would allow for better internal controls and would be
a positive morale booster for Village Firefighters.of Pavlock indicated he did
not feel a change in location to the Pine Street area would have an adverse
impact on citizen use of the facility.
Trustee leo Flaros ,asked whether there will be future: need for additional fire
stations throughout the Village. Chief Cavello indicated that he has recommended
the eventual construction of a sub -station at the northern end of the Village near
Randhurst in order to establish more timely responses to the area near the
Lexington residential development. Chief Cavello also indicated that it was
imperative for the Village to occupy the ElkGrove Township Rural Fire
Protection District's station as part of its obligation to provide protection
services to that area,
Trustee Timothy Corcoran indicated that before any decision is made on the
Public Safety Building the be established that a need for a northern fire station
should be thoroughly reviewed.
U
Trustee Len Floros, asked why the existing building could not be saved as is.
Mr. Borich indicated that while the building has a good exterior appearance, the
inside of the building possesses numerous problems with regarding life -safety,
operational and structural items. Mr. 136rich continued that Donohue and
Associates had looked at re Bing the existing building. This option, however,
turned out to be the most expensive at $7.6 million.
Trustee Corcoran asked a series of questions regarding deficiencies in both the
Police and Fire operations. Considerable discussion ensued.
Village Manager summarized the discussion by indicating that Option A remained
as the primary choice with Option F being a close second. Mr. Dixon
recommended that because of time constraints and the lack of a consensus on a
specific site that the Referendum scheduled for March be delayed until November.
During that time, Mr. Dixon indicated that staff would work to determine which
site has more commercial redevelopment potential. This would be done through
a marketing survey.
Finance Commission Chairman Dick Bachhuber indicated that he felt that the
deficiencies identified in the Donohue report were serious enough that the Village
should take some Positive steps in the near future to construct a new facility.
Trustees also asked that a meeting be scheduled with staff to review specific space
allocations for each Department.
Mr. Dixon indicated that the staff would be reporting back to Committee members
regarding site preference in early May.
Mr. Dixon reported that a review of the Village,$ Grant Agreement with Pace for
the Senior Taxi Program was proving to be unprofitable. Nit. Dixon indicated that
0
Over an 11 -111011th Period, the Village bad barelybeen reimbursed for $300 in
expenses where prior years that figure had been $3,000 or more. use of
increasing restrictions on the eligibility of taxi rides, reimbursements were expected
to dwindle even further. Mr. ETbion recommended that the Village not enter into
a renewal of the Pace Grant Agreement.
Discussion among Committee members was to adopt the recommendation of the
Vi*e Manager.
Mr. Dixon reported that the Lem with Francis Cadillac for use of the old Public
Works Building would expire at the end of December. Mr. Dixon sought
authorization to seek a renewal of the Lease term.
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Discuat among Committee members resulted in direction to negotiate a Lease
extendW for up to twelve months with an appropriate termination clause in the
event that redevelopment was to proceed in the area. Mr. Dixon indicated that
he would report back to the Village Board regarding the status of the Francis
Cadillac Lease at the next Board meeting.
VIII.
There being no further business to come before the Committee of the Whole,
the Committee moved on to the nextitemof business.
IX. ADMURNMW
There being no further business before the Committee of the Whole, the meeting
was adjourned at 10;28 p.m.
Respec*4 submitted,
MICHAEL E. JANONIS
Assistant Village Manager
MEJ/rcw
Village of,,,_Iount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER JOHN FULTON DIXON
FROM: ASSISTANT VILLAGE MANAGER
DATE: JANUARY 5, 1990
SUBJECT: DOWNSPOUT ORDINANCE
Attached please find the revised version of the proposed amendments to the Downspout
Ordinance. Please note the following:
1. The Penalty Section tinder 22.102.1 has been left at $100. This item may
be changed at the discretion of the Board before its official adoption.
2. An effective date has been added which will allow a reasonable grace
period within which residents can make the necessary changeover.
3. Section 22.102.2 has been amended to delete the 90 degree piping
requirement which became the subject of extended discussion at the last
Board meeting.
4. The confusion regarding the specific requirements for the placement of the
downspout discharge piping is addressed by way of diagrams attached
hereto. The minimum and maximum distances contained in the Ordinance
provide a comfortable buffer area within which the vast majority of
downspouts may be properly placed.
5. Note also that the Village Engineer has been given some latitude in
determining proper placement in unusual circumstances when permission
from adjoining neighbors is granted.
6. Section 22.102.4 makes it clear that all such downspouts must be
disconnected by the November 1, 1990 effective date of Section 22.102.1.
Also attached is a proposed amendment to Section 21.1505.B.8 wherein the word "private"
is deleted and the word "public" is left in place. The reason for this change is that a
-literal reading of the old requirement would have prevented any discharge of water
across not only one's own property but also across other private property as it follows
the natural or engineered drainage plans for the area. Also, please note that the
requirement for the removing of chipping or flaking paint from gutters was part of the
original Ordinance and is an effective tool in dealing with Property Maintenance
violations in the Landlord/Tenant area.
Hopefully, these changes will satisfy all concerns raised by both Board members and
residents.
MEJ/rcw
attachment
ORDINANCE NO.
0 1
1" ..
1Iff"1*111 I
WHEREAS, in the interest of the health and welfare of the residents
of the village of Mount Prospect, the President, and Board of
Trustees of the Village of Mount Prospect have determined that
downspouts shall not be discharged directly into a sanitary or
combined sewer and that to the maximum extent possible, surface
discharge of sump pumps and downspouts shall not drain onto the
neighboring properties but be retained on the property from which
the discharge emanates.
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That Article I of Chapter 22 of the Village Code of
Mount Prospect, as amended, is hereby further amended by creating
an entirely new Section 22.102.1; so that hereinafter said Section
22.102.1 shall be and read as follows:
Section. 22.102.1. Discharge of downspouts into a sanitary
or combined sewer prohibited/Penalty.
No person shall discharge or cause to be discharged any
downspout into a sanitary or combined sewer within the Village
of Mount Prospect. Any person found guilty of violating
this Section shall be fined not less than One Hundred Dollars
($100.00) nor more than One Thousand Dollars ($1,000.00) for
each offense aforementioned. This Section shall become
effective November 1, 1990.11
SECTION TWO: That Article I of Chapter 22 of the Village Code of
Mount Prospect, as amended, is hereby further amended by creating
an entirely new Section 22.102.2; so that hereinafter said section
22.102.2 shall be and read as follows:
Section 22.102.2. Discharge of sump pumps and
downspouts/Regulations.
All sump pumps and downspouts shall have a fitting at the
ground which directs the water either toward the street
abutting the property or parallel to or away from the nearest
lot line. The point of discharge of any downspout or sump
pump shall not be more than five feet (51) from a foundation
or less than five feet (51) from any lot line. Upon approval
of the Village Engineer and only if the property owner
produces written permission of neighboring property owners
whose property is within five feet (51) of the discharge, the
owner may locate the discharge point contrary to the
requirements herein. The Village Engineer may grant such
approval only upon a showing that a hardship would be created
by strict compliance with this Section and that the proposed
alternate placement satisfies the intent of this Section
without adversely effecting neighboring properties. The
affected neighbor may withdraw permission at any time and the
discharge point must be brought into compliance with the
specific requirements of this Section. 11
SECTION THREE: That Article I of Chapter 22 of the Village Code
of Mount Prospect, as amended, is hereby further amended by
Chapter 22
Downspouts
Page 2 of 2
creating an entirely new Section 22.102.3 and Section 22.102.4; so
that hereinafter said Section 22.102.3 and Section 22.102.4 shall
be and read as follows:
It Section 22.102.3. Capping or Disconnected Sewer Accesses.
All accesses from sanitary or combined systems from' which
downspouts have been disconnected shall be capped with
concrete or other similar permanent water tight substance.
Section 22.102.4. Application to all property/No
grandfathering.
Sections 22.102.1 through 22.102.3 shall apply to all new and
existing structures in the Village of Mount Prospect. 11
SECTION FOUR: That this Ordinance shall be in full force and
effect from and after its passage, approval and publication in
pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this day of
Gerald L. Farley
Village President
ATTEST:
Carol A. Fields
Village Clerk
1990.
ORDINANCE NO.
AN ORDINANCE AMENDING ARTICLE XV OF CHAPTER 21
OF THE VILLAGE CODE OF MOUNT PROSPECT
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That Article XV of Chapter 21 of the Village Code of
Mount Prospect, as amended, is hereby further amended by deleting
paragraph 8 of Section 21.1505.B. and inserting in lieu thereof an
entirely new paragraph 8; so that hereinafter said section
21.1505.B.8 shall be and read as follows:
8. Gutters, Downspouts and Sump Pumps. All gutters and
downspouts shall be maintained free of debris which might
prevent their proper functioning and shall not be allowed to
discharge in a manner which might create unnecessary erosion.
All gutters and downspouts shall be securely fastened to the
building which they serve. No sump pumps shall discharge
across the surface of public property. All painted gutter and
downspout surfaces shall be maintained free of chipping and
flaking paint. 11
SECTION FOUR: That this Ordinance shall be in full force and
effect from and after its passage, approval and publication in
pamphlet form in the manner provided by law.
AYES:
Q
ABSENT:
PASSED and APPROVED this day of , 1990.
ATTEST:
'Carol A. �Fields
Village Clerk
Gerald L. Farley
Village President
1)V,-AALLOWABLE AREA OF DISCHARGE
A> NOT MORE THAN 5' FROM FOUNDATION
B> NOT LESS THAN 5' FROM LOT LINE
2> --- ALLOWABLE DIRECTION OF DISCHARGE
22.101 WATI,_ZWER AND FLOOD PLAIN REGU,--.)rIONS 22.102
COMBINED SEWER: A sewer that collects and carries both surface water
runoff and sanitary sewerage wastes from residential,
business, commercial, institutional and industrial
establishment together with surface water and water -
carried wastes from pavements, parking lots and any
other surfaces.
ENGINEER:
Village Engineer of Mount Prospect or his authorized
representatives.
INTERCEPTING SEWER:
A Metropolitan Sanitary District sewer into which the
sewage from a sanitary sewer main or mains is
discharged and is transmitted to a sewage treatment
plant.
NATURAL OUTLET:
Any outlet in a watercourse, pond, ditch, lake or other
body of surface or ground water.
PUBLIC SEWER:
A sewer in which all owners of abutting properties have
equal rights and is controlled by public authority.
SANITARY SEWER:
A sewer that carries liquid and water -carried wastes
from residences, commercial or industrial plants and
institutions, together with minor quantities of storm,
surface and groundwaters that are not admitted
intentionally.
SEWERAGE SYSTEM:
The facilities for collecting, conveying, treating and
disposing of sewage.
STORM SEWER:
A sewer that carries stormwater and surface water but
excludes domestic sewage and industrial wastes. (Ord.
2317, 9-21-71)
Sec. 22.102. Storm Water Detention in Unsewered, Combined and Separate
Sewered Areas.
A. General. It is recognized that the receiving storm sewers within the area of the
Village do not have the capacity to receive and convey the increased storm
water runoff resulting from rapid urbanization occurring in the area. These
receiving sewers are subject to frequent flooding which results in a growing rate
of property damage.
B. Requirements. A building permit shall not be issued unless the applicant shall
provide detention of storm water runoff as set forth in the following criteria:
1. A combination of storage and controlled release of storm water runoff is
required for all residential developments exceeding five (5) acres in area, and
for every commercial and industrial development will be required to store that
portion of the accelerated storm water runoff.
22.102 WA' ', SEWER AND FLOOD PLAIN REC ATIONS 22.103
B) 2. The release rate of storm water from all developments requiring detention
shall not exceed the storm water runoff rate from the area in its natural
undeveloped state.
a. Because of the flat conditions of the land in this area, channel
configurations cut by nature are generally unable to handle the runoff from
high intensity rainfalls and results in flood plain storage or spreading of runoff
over the land areas during the larger storm periods. In order not to increase the
runoff from such areas after development, the release rate must be limited to
the carrying capacity of these natural channels.
b. The Village will accept the release rate of not greater than that
calculated from a storm of three (3) year frequency with a runoff rate
coefficient of 0.15, unless the applicant can show by his detail calculations,
which are acceptable by the Village, that the discharge rate of the natural outlet
channel serving the area is greater.
3. Drainage systems shall have adequate capacity to bypass through the
development the flow from all upstream areas for a storm of design frequency
assuming that the land is in a fully developed state under present zoning or
zoning proposed under the Village Comprehensive Plan.' The bypass flow rate
shall be computed utilizing a runoff coefficient of not less than 0.35. An
allowance will be made for upstream detention when such upstream detention
and release rate has previously been approved by the Metropolitan Sanitary
District of Greater Chicago and that evidence of its construction can be shown.
4. The live detention storage to be provided will be calculated on the basis of
the one hundred (100) year frequency rainfall as published by the U.S. Weather
Bureau for this area. The detention volume required will be that necessary to
handle the runoff of a one hundred (100) year rainfall, for any and all
durations, from the fully developed drainage area tributary to the reservoir, less
that volume discharged during the same duration at the approved release rate.
5. The design capacity of storm water detention and retention basins shall be
based upon the Metropolitan Sanitary District's of Greater Chicago formulae
as outlined in Article 6-04 of the Manual of Procedures for the Administration
of the Sewer Permit Ordinance of the Metropolitan Sanitary District of Greater
Chicago. (Ord. 2317, 9-21-71)
etc—
see. 22.103. Future Combined Sewers Prohibited. In unsevered and separate
severed areas of the Village it shall be unlawful for any land developer,
owner, subdivider, contractor or builder to allow or cause storm water runoff to flow
directly into any sanitary sewer or sanitary sewer main by means of pipes, french drains
or swales. (Ord. 2317, 9-21-71)
1. See Chapter 15 of this Code.
21.1503 BUILDING CODE 21-1505
RUBBISH: Rubbish shall mean combustible and noncombustible waste
materials, except garbage, and the term shall include the
residue from the burning of wood, coal, coke and other
combustible material, paper, rgs, cartons, boxes, wood
excelsior, rubber, leather, tree branches, yard trimming, tin
cans, metals, mineral matter, glass crockery, dust or any
object that is removed from the things that are presently
worthless or unsuitable for immediate purpose,
SUPPLIED: Paid for, installed, furnished or provided by or under the
control of the owner or operator at its own expense, (Ord.
3436, 7-3-84)
Sec. 21.1504. Maintenance Required. It shall be unlawful for the owner of real estate or
any owner or operator of a building to fail, refuse or neglect to maintain
such real estate or building in accordance with the provisions of this Article.
(Ord. 3436, 7-3-84)
21.1505. Maintenance Standards.
A. General Standards:
I. All buildings and real estate shall be maintained in good repair and each part
of a building shall perform the function for which such part was designed or intended
to be used.
2. Facilities, utilities and equipment, including, but not limited to chimneys and
heating and ventilating equipment and facilities, which are part of or used in or
on a building and the real estate on which such building is located shall be maintained
in good repair and working order so that they function safely and effectively without
threat to health and safety.
B. Specific Standards:
1. Foundations, Exterior Walls and Roofs: Every foundation, exterior wall and roof
of every building shall be substantially weather -tight, water -tight, and rodent proof,
shall be kept in sound condition and good repair-, shall be kept free of holes or
breaks, and of loose or rotting boards, timbers, bricks, stones and other structural
material; and shall be safe to use and capable of supporting the load which normal
use may cause to be placed thereon.
2. Exterior Surfaces: All exterior surfaces of any building shall be reasonably capable
of withstanding the effects of the elements and decay. Any exterior surface which
is deteriorated, decaying, disintegrating or which has lost its capability to reasonably
withstand the effects of the elements shall be repaired. This includes the painting
of "tension surfaces; such surfaces shall be free of chipping or flaking paint,
low
21.1505 BUILDING CODE 21.1505
B) 3. Windows and Exterior Doors: Every window, storm window, exterior door,
exterior storm door, basement or cellar door and hatchway shall be substantially
weather -tight, water -tight, wind -tight and rodent -proof; shall be equiped with all
appropriate hardware; shall be capable of being easily opened unless designed to
be fixed; and all windows, exterior doors and screens shall be kept in goodrepair.
4. Stairways and Porches: Every inside and outside stairway and porch and every
appurtenance thereto shall be maintained in a good state of repair and free from
rotting, rotting, loose or deteriorating supports, rails, floors and stairs so as to be safe to
use and capable of supporting the loads that normal use may cause to be placed
thereon.
5. Accessoryy Structures: All garages, tool sheds and all other accessory structures
shall be kept in good repair so as not to be unsafe or a harborage for rats and other
rodents, Fences and roadside mailboxes shall be maintained in good repair, solid
and in the same condition required for other exterior surfaces. If attached to the
exterior of a building, a television antenna shall be firmly and securely fastened to
the building and shall be maintained in good repair. No television antenna shall be
attached to any tree located on public property.
6. Vegetation: No real estate within the Village shall have uncontrolled 2ro\\ihs of
vegetation in violation of Article XIV of Chapter 23 of the Municipal Code of the
Village of Mount Prospect. No dead trees shall be allowed to remain on real estate
within the Village for more than three (3) months.
7. Driveways and Walkways: Cement or asphalt drive -ways and parking areas shall
be maintained free of loose or broken material, cracks which are safety . hazards,
and such driveways and parking areas shall be repaired as necessary to avoid safety
hazards. Stone driveways, walkways and parking areas shall be maintained in form's
designed to prevent the spread of gravel to public ways, casements and adjoining
private property.
CLitters, Downspouts d Sump Pumps: All gutters and downspouts shall be
ain3an
tained free of debris which might prevent their proper functioning and shall
not be allowed to discharge in a manner which might create unnecessary erosion.
All gutters and downspouts shall be securely fastened to the building which they
serve. No Sump pumps shall discharge across the surface of Public Or private propert\:.
All painted gutter and downspout surfaces shall be malmainea-IFFF777 ",p ing and
flaking paint.
9. Ratproofing: Every building and the property on which such buildings are located
shall be maintained in a rat -free and ratproof condition.
10. Plumbing: Every plumbing fixture and all water and waste pipes shall be properly
installed and maintained in good and sanitary working condition.
11. Ingress and Egress: The means of ingress to and egress from any building,
including but not limited to, hallways, corridors, stairs and porches, shall be
maintained in good repair and free from any obstructions.
TLIT
21.1505 BUILDING CODE 21,1506
B) 12. Protective Railings: Any handrails, guardrails or other types of protective railings
required to be constructed or installed under any provision of the Municipal Code
of the Village or which have otherwise been constructed and installed shall be
maintained in good repair. All painted surfaces on handrails, guardrails and other
protective surfaces shall be maintained free of chipping and flaking.
13. Storage of Motor Vehicles: No licensed or unlicensed motor vehicle or part thereof
shall be abandoned, parked or stored if such motor vehicle or part thereof is in
an abandoned, wrecked, dismantled or inoperative condition, upon any private
property within the Village, for a period in excess of thirty (30) days, unless such
motor vehicle or part thereof is completely enclosed within a building in a lawful
manner, where it is not plainly visible from the street or other public or private
properties, or unless such vehicle is stored or parked in a lawful manner on private
property in connection with the business of a licensed vehicle dealer or repair shop.
During the thirty (30) day period during which such dismantled, wrecked or
inoperative vehicles may be abandoned, parked or stored outdoors on private
property, such vehicles or parts there -of may only be parked and stored on the portion
of the rear yard of the property which is paved and customarily used for driveway
purposes.
14. Garbage and Debris Accumulation Prohibited: Accumulation of garbage and
debris which violates the provisions of Article 11 of Chapter 19 of the Municipal
Code of the Village is prohibited. (Ord, 3436, 7-3-84)
Sec. 21.1506. Responsibilities of Owners and Operators. Every owner or operator of a
building or real estate shall:
A. Compliance with Duties: Comply with all duties imposed by this Article. Furthermore,
no owner or operator shall let to another person any building or real estate unless
such building or real estate or both are clean, sanitary, fit for human use and
occupancy, and comply with all applicable provisions of local, State and Federal law.
B. Shared Area and Facilities: Maintain in a clean and safe condition the shared or
public areas of a building and the real estate on which it is located, including parkways,
and maintain and repair any equipment or facilities which said owner or operator
supplies or is required to provide under this Article.
C. Extermination: Prevent infestation of any building and exterminate any insects,
rodents or other pests in any building.
D. Garbage and Rubbish Disposal: Supply and maintain facilities for the temporary
storage and disposal of garbage and rubbish as required by Chapter 19 of the
Municipal Code of the Village and provide for the collection of garbage and rubbish
from the premises in the manner provided in said Chapter.
E. Accumulation of Debris and Storage of Goods: No owner of a building or real estate
shall accumulate or pennit the accumulation of rubbish, boxes, lumber, scrap metal
or any other materials in such a manner that such accumulation may provide a rat
harborage or fire hazard. (Ord. 3436, 7-3-84)
WN
Village Of rk-fount Prospect
,MOu� TosPect, Illinois
INTEROFFICE MEMORANDUM•
TO: MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER
DATE: DECEMBER 29, 1989
SUBJECT: TWO ATTACHED MEMOS FROM FINANCE DIRECTOR JEPSON
I feet that there is a need for some clarification to assist you in reviewing the
information that is being presented.
On the first memo dated December 27, Budget Projections for the 1989-1990 Fiscal Year,
Dave has again done an outstanding job of putting together information on a very
complicated subject. I wish to make sure that certain points are clear for the Board.
On page 2 of the memo, Schedule 1, Motor Fuel Tax, we had discussed additional funds
being available a couple of months ago when we discussed the Street Program. It was
anticipated these funds would be added for additional work in the future. In the
Community Development Block Grant Fund, staff has been working with the Boxwood
Advocacy Group and will be before the Board, probably in the month of February, to
review the reconstruction of Boxwood Drive with CDBG funds which will also increase
the number of parking spaces on Boxwood Drive. It is anticipated that these funds will
be spent in the next fiscal year.
Under Capital Equipment Repair and Replacement Fund, we are recommending the
elimination of a $256,000 transfer from the General Fund instead to pay for the $310,000
of Fire Department vehicles since we did not issue the Bond for Target Area F and
$310,000 would be too small a sum to justify the legal financial expenses plus it is always
better if funds are available to pay the full amount if possible.
On page 4, Schedule 3, General Fund, the Board should make sure they understand that
the entire State Income Tax funds coming to the Village, $940,000, is fully available for
designation by the Board as to how to be utilized in the future. This amount is the
reason that the General Fund balance has increased by almost $1 million.
Motor Fuel Tax Fund. We have a couple of projects which we would like to have the
NWMC move up on their program. In order to do so, it is necessary for the engineering
phase one to be complete; in particular Seminole Lane. Extra Motor Fuel Tax Funds
could be used for this item in particular.
Under Enterprise and Internal Service Funds, I would suggest that instead of placing
additional monies in the Risk Management Fund, we place the interest earned in this
Fund until the insurance review has been completed that was authorized by the Board
last month.
Capital Projects Fund. There are presently two Bond Issues for downtown
redevelopment; 1985 and 1987. The 1985 Fund has been utilized primarily for Target
Area A. At the present time, the only additional obligation of the Village is the paver
brick sidewalk on Northwest Highway, However, there has been a request by the
developer for us to pay additional costs for removal of "contaminated" soils. Both the
Mayor and I have had discussions with the developer and it appears that his request is
unfounded and the developer has not responded to our inquiries over the last few
months. At this point in time, instead of appearing anxious to pay any additional funds,
we have determined the best approach for the Village is to assume that since he has not
responded, there is not an outstanding request. Our records are very clear on this
matter• We do not feel there are any additional payments for removal of soils that
should be made by the Village.
The memo dated December 28, 1989-1990 Budget Amendment Ordinance. I would
advise that the Board members review the Chart in conjunction with Schedule 2 of the
December 27 memo. Those areas in which there are increases found in the right hand
column have numbers itemized on this Chart on the right-hand side. The last two items
have to do with Bond and Interest and are in the Debt Service Funds and are not
spelled out specifically. The numbers on the Budget Amendment Ordinance in some
cases are higher than found in Schedule 2 to assure that there is a cushion if there are
any additional costs such as overtime in the Street Department for snow removal
operations, there would be sufficient funds to cover this item.
JOHN FULTON DIXON
JFD/rcw
attachments
Village Cf._Icunt prospect
Mount Prospect, Illinois`"
INTEROFFICE MEMORANDUM
TO: John Fulton Dixon, Village Manager
FROM: David C. Jepson, Finance Director Ci
-
DATE: December 27, 1989 47
SUBJECT: Budget Projections for the 1989/90 Fiscal Year
The budget process if) the Village of Mount Prospect includes several distinct
stages durinq its life -cycle. The first stage is a planning phase in which needs
are identified, programs evaluated, and services recommended; the second is a
priority setting stage during which the Village Board reviews the proposed
recommendations and seeks citizen input through public hearings; the third is the
legislative stage in which the budget is formally adopted by the Village Board and
becomes the authorization to expend funds; and the last stage is implementation.
Prior to the implementation stage, the budget process is primarily a planning
process; but when the budget is adopted, it becomes the approved fiscal plan for
the coming year.
During the implementation stage, the budget acts as a control device whereby
receipts and expenditures are compared to the, approved fiscal plan. Monthly
reports are prepared which identify each Financial transaction with the budget' -
These reports, containing varying amounts of detail, are distributed to the
Village Board, the village Manager, department heads, supervisors and other
interested parties. Additionally, the Annual Financial Report records as a
permanent record the actual results for the year compared to the budgeted amounts.
One additional benefit OF the budget Process that is realized during the implemen-
tation stage is the information obtained in the current budget year that can be
used in planning for the next budget cycle. After a sufficient amount of time has
elapsed during the current fiscal year, trends are established and these trends
can be used for Projecting totals for the entire budget year. When reasonably
accurate projections of total revenues and expenditures can be made, they can be
used to estimate the resources (fund balances) that will be available to start the
next budget year.
During the past several weeks, each line item in the 1989/90 budget has been
reviewed with the goal of developing projections of total revenues and expendi-
tures For the budget year. Using this and other available information, estimates
have been made of the expected revenues and expenditures by fund and the fund
balances that should be available to start the next fiscal year. The results are
reported in four attached schedules: 1) Estimated Revenues by Fund; 2) Estimated
Expenditures by Fund; 3) Estimated Available Fund Balances and 4) Estimated
Revenues and Expenditures of the General Fund. Schedules 1 and 2 are organized by
fund and contain the actual 1988/89 fiscal year totals, 1989/90 budget amounts,
12 month estimated amounts for '1989/90, and the expected increase or decrease from
the original budget. Schedule 3 contains the actual available fund balances as of
April 30, 1989, the estimated revenues and expenditures For the 1989/90 fiscal
year from Schedules 1 and 2 and the estimated fund balances as of April 30, 1990.
Budget Projections for the 89/90 Fiscal Year
peqe 2
/he Fourth schedule shows specific information For the General Fund and includes
supplementary pages which explain significant increases or decreases.A dis-
cussion of some or the more noteworthy information in mo attached schedules
-
rolln.o;
Schedule 1 Estimated Revenues By Fund
Total Village revenues, net of interrund transfers, for the 1989/90 fiscal, yeac
are expected to be $33,790^085, a total or $936,835 more than had been budgeted
The total is made up of increases in some Funds as well as decreases in other
~
General Fund - The increase of $1,864,300 can be attributed to the new
State Income rex Surcharge and higher Sales Tax receipts as well as
other increases. These differences are discussed in more detail in the
Explanatory notes to Schedule 4^
Motor Fuel Tax Fund - The increase of $112,000 is due primarily to an
increase in the State gas tax of 30 on August 1' 1989 and another 30
on January 1, 1990. The additional tax is expected to produce $90,000
in the current fiscal year and $225'000 for the 1990/91 and eubs�qent
fiscal years.
^
rDBG Fund - The reduction or $134,685 is the result of lower expendi-
tures than had been budgeted. CDBG revenues are based upon reimburse-
ments for actual expenditures, so if expenditures are reduced, revenues
are reduced correspondingly.
Capital Equipment Repair and Replacement Fund - The reduction or
$222,750 is due to the proposed elimination of a $250,000 transfer From
the General Fund. It had been anticipated that bonds of $310,000 for
Fire Department equipment would be issued along with bonds for° Target
Area F or the Downtown Redevelopment District. gecmuac those bonds were
not issued, it is recommended that the Fire equipment be financed by the
General Fund and the transfer to the Capital Equipment Fund u� elimi-
nated.
-
Corporate Purposes 1989 Improvement Fund - The reduction of $l �40 oOo
is because a proposed bond issue or $1.500,000 was not sold. ` `
Benefit Trust #2 - The increase of $285,000 is the cuaurt or monies
previously recorded in the Fire Pension r"nu that have been transferred
to the Benefit Trust #2 Fund. These Funds will be used to par the
pension benefits of Paul Watkins.
Budget Projections for the 89/90 Fiscal Year
Page 3
Schedule 2 Estimated Expenditures By Fund
Total Village expenditures, net or interfund transfers, for the fiscal year ending
April 30, 1990 are expected to be $33,349,935, some $709,855 more than had been
budgeted. Following is an explanation of the more significant increases or
decreases by fund:
General Fund - The increase of $823,130 is primarily due to additional
capital improvements and equipment, but also includes .e unexpected
increases in Operating expenditures. Specific increases are discussed
in the Explanatory Notes to Schedule 4.
CDBG Fund - The reduction of $134,685 is due to a delay in the Boxwood
Street Improvement Project and scaled-back expenditures in the Multi -
Family Rehab Program.
Water & Sewer Fund - The increase in the Water & Sewer Fund of
$313,705 is due to the addition of approximately $560,000 for the SSES
Sewer Rehab Projects, a decrease of $145,000 for painting the Elevated
Tank and a decrease of $90,000 in payments to JAWA.
Corporate Purposes 1989 Improvement Fund - The reduction of $1,060,000
in this specific fund is because a proposed 1989 bond issue was not
sold. This is a bond proceeds Fund that would only be used if funded by
the sale of the bonds. Approximately $400,000 of the proposed expendi-
tures from this fund have been shifted to the 1985 and 1987 Downtown
Redevelopment Funds and $300,000 to the General Fund.
Downtown Redevelopment 1987 Fund - This is a restricted fund that
Could only be used for a general Village purpose in the Downtown
Redevelopment District. The $217,00() expended in 1989/90 was applied
toward the purchase of the V & G Property which will be used for parking
purposes. The purchase had not been anticipated when the 1989/90 budget
was prepared.
Downtown Redevelopment 1985 Fund - The increase of $176,750 in this
fund is due to the purchase of the property at 17 South Wille and the
balance of the amount for the V & G Property. It had been anticipated
that the Wille Street Property would have been funded from the Corporate
Purposes 1989 Fund. However, when the 1989 bonds were not issued the
purchase was made from this fund.
Budget Projections for the 1989/90 Fiscal Year
Page 4
Schedule 3 Estimated Available Fund Balances
This is pcnbuulr the single most important source of information for financial
planning purposes for the next uvugot year. The schedule contains the available
fund balance as of April 30, 1989, the 1989/90 estimated revenues and expenditures
from sohn«uloa 1 and 2 and the estimated balance that should be available to start
the next fiscal year (April 30, 1990). By knowing the fund balances that will be
available to start the neat budget year, a more accurate and appropriate budget
financing plan can be presented.
Following is a summary of some of the more important items of information:
General Fund - It is expected that the fund balance in the General
ruou as of April 30, 1990 will be approximately $3.5 million. This
balance takes into consideration the additional revenues and
expendi-
tures summarized in 5che6n1ca 1 and 2 and explained more —�n
Schedule 4, It should be pointed out that it anticipates eliminating '
the budgeted transfer of $250,000 to the Capital Replacement Fund a
previously discussed.
[ have mentioned on other occasions that 15m of expenditures is the
level of fund balance that is needed to maintain a strong Financial
position. Fifteen percent or current expenditures in $2.58 million.
Based upon this criteria, the fund balance is $900,000 to $1,000,000
more than required. If the entire amount received from the State Income
/ax Surcharge ($940,000) would he set aside or "designated" For future
capital improvements, it would auU leave $2.5 million for working cash
and contingencies and would not have a negative effect on the Village's
financial pna,tmo'
The process o, designating a portion of the fund balance would restrict
the use of the designated portion until such time as a specific project
or projects are identified.
Motor Fuel Tax Fund - The balance in the Motor rm,l Tax Fund as or
April 30, 1990 is expected to be $618,450. This is approximately
$175,000 more �hon anticipated when the 1989/90 budget was prepared.
Becauseor the than
of the projects financed from this fund, a balance
or at least $400,800 should be maintained. Based upon this standard,
the fund balance could be grown down $100,000 to $150,000 if necessary.
Enterprise Funds and Internal Service Fund - The balances listed for
the Water and Sewer Fund, Parking Fund, and the Risk Management Fund are
not available fund balances but rather the net working capital (current
assets less current liabilities) of these funds. In these types or
funds, the focus of financial planning is not on the r"no balance so
much as on the premise that revenues should equal expenditures. 4dui-
tionally, unique circumstances or each [v"d needs to be taken into
Budget Projections for the 1989/90 Fiscal Year
Page 5
consideration in determining the appropriate fund balance. For example,
the net working capital of the Water Fund includes approximately
$600,030 in receivables and inventories that will not be liquidated, and
is not available for current expenditures. Also, it is our intention to
increase the balance in the Risk Management Fund to meet: Future
liability and medical claims.
The balance in the Water and Sewer Fund is at a level which represents
approximately six months cash requirements and this is more than
adequate. When the balance reaches this level, it can be used for
capital improvements and/or for rate stabilization. Specifically, up to
$1,000,000 could be used for these purposes.
With the increases that have been experienced in insurance claims and
the level of self-insurance the Village is assuming, I believe we should
try to establish a minimum fund balance of $1,500,000 in the Risk
Management Fund. This could be accomplished over the next 2 to 3 years
by funding $100,000 to $150,000 more per year than is actually needed.
It is imperative that this fund balance be reevaluated and our require-
ments updated on an annual basis.
Capital Projects Funds - The balance in the Capital Equipment, Repair,
and Replacement Fund will be used to finance capital equipment and
improvements in the Police, Fire and Public Works Departments along with
certain general improvements. The fund balance should be maintained in
a range of $500,000 to $600,000.
The balance in the Downtown Redevelopment Fund represents the proceeds
remaining from the initial 1985 bond issue. This amount will be used
for capitalized interest on the 1985 and 1987 Redevelopment Bond Isstles
for 1990 and 1991. Any additional Costs in Target Area A and/or costs
for property acquisition in Target Area F will require a new bond issue.
Debt Service Funds - The balances in the Debt Service Funds are
restricted for payment of principal and interest on the various bond
issues. Any excess funds will be used to abate subsequent tax levies.
Schedule 4 Estimated Revenues and Expenditures - General Fund
This report summarizes the revenues by categories and expenditures by function in
the General Fund, Total revenues are expected to be $17,754,000 and total
expenditures $17,215,560 for an excess of revenues over expenditures of $538,440.
There are a number of significant revenue and expenditure changes when estimated
amounts are compared with budgeted amounts. The State Income Tax Surcharge was
'lot expected when the budget was prepared and should total an estimated $940,000.
Other revenue increases include higher receipts for Sales Tax, State Income Tax,
Budget Projections for the 1989/90 Fiscal Year
Page 6
Permit related fees, investment income and reimbursements. On the expenditure
side, total expenditures are expected to be $823,130 more than budget. The Notes
accompanying Schedule 4 explain the revenue and expenditure increases and
decreases in more detail.
The net effect of current fiscal year revenues and expenditures in the General
Fund is that the fund balance should be increased $538,440 rather than drawn -down
$502,730 as originally expected. This level of increase should allow the Village
to designate the entire $940,000 from the State Income Tax Surcharge for future
capital improvements without adversely affecting the Village's Financial Position.
In conclusion, the attached schedules Show total estimated revenues and expendi-
tures for the current fiscal year along with estimated fund balances that should
be available as of April 30, 1990. The projections are based upon actual data for
the first six months of the year and although they are subject to change, I
believe they are reliable.
As mentioned earlier, the budget as adopted, becomes the fiscal plan of the
Village. This plan, as is the case with other plans, may need to be changed when
circumstances change or when new opportunities become available. Changes within a
fund may be made at the discretion of the Village Manager. However, changes that
increase the amount of any specific fund must be formally approved by a budget
amendment. A schedule of budget amendments to provide for changes during the
first six months of 89/90 has been prepared and is being presented separately.
DCJ/sm
Enc
Schedule l
.
VILLAGE OF MOUNT PROSPECT
Estimated Revenues By Fund
For the
Fiscal Year Ending April 30,
1990
88/8e
89/90
89/90
Fiscal Year
Increase or
Actual
nuu�
Estimated
General Fund
$15,27*,025
$15.889,700
$/7.754,000
$ 1,8*4,700
Special Revenue Funds:
Motor Fuel rax rung
Comm. Development Block Grant
$ 1,022,60/
273,/87
$ 990,000
515,950
$ 1,102,000
$ 112,000
IL Municipal netirenen| Fund
478^5n9
556,500576,100
;v7265
< lJ4'a85/
__l9,6oO
Totals
$ 1,774,377
$ 2,072,450
$ 2,069,365
$< 3,085)
Enterprise Funds:
Water 8 Sewer ru"u
Fund Parking System Revenuer u
$ 6,259,527
!72 R
$ 6,6*2,400
$ 6,745,470
$ 8� 070
"
�20>
—11-172,805�����
—�»�/;8O
Totals
$ 6,*32,532
$ 6.852,400
$ 6,929,450
$ 77,050
Internal Service Fund:
niox Management Fund
$ 1,450,658
$ 1,596,950
$ 1,647,330
$ 0,380
capital pcnjecte Funds:
Capital Fquip,, Repair, eepl.
Corp. pvcnosea 1989 lmprv.
$ 78},)57
$ 876,800
$ 654,050
'
$� 222 75o>
'
Downtown Reuevlpt. /987
-
/7,523
1,540`UOO
7,500
4-24O
<l'�40^000/
Downtown neuevlpt. 1e85
P.
94,734
2vOUO
42`5OO
^
�'zaO�
� /''mv
W. Facility Construction
477'950
`
-
SSA #a Const. nenrqe/xl�rrt
76Z �U�
�
�
-__
-
Totals
$ l-,735,963
$ 2,453,308
$ 700,790
$<1.752'570>
Debt Service Funds:
General nbliqation eooua
Special Service Area Bonds
$ 1,190,44/
$ 1,196.400
$ 1,179,150
-^~
$� 17 2>O/
---2-8-1899�
___}��/�V
�
3,55n
���
Totals
$ 1,289'342
$ 1,306,450
$ 1.292,750
$< 139700/
Pension punua,
Police Pension Fund
Firemen's Pension rvnu
$ 1,378,804
$ 19525,000
$ 1,604,500
$ 79,500
Benefit Trust ^2
},5O1,z47
1,a57 0OO
`
17O5��o
` `
�e'7x0
`
rutolo
$ 2,880,112
$ 39182,000
$ 3,5e4,650
$ 412,650
Totals - All Funds
$30,841,809
$33,353.250
$33,988,335
$ 635,085
Less Interpunu Transfers
Totals - Village Funds
$30,030,908
$32,8531250
6 35
Schedule 2
VILLAGE OF MOUNT PROSPECT
Estimated Expenditures By Fund
For the
Fiscal Year Ending
April 30,
1990
Fiscal Year
88/89
89/90
89/90
Increase or
Actual
Budget
Estimated
<Decrease>
General Fund
$14,610,515
$16,392,430
$17,215,560
$ 823,130
Special Revenue Funds:
Motor Fuel Tax Fund
$ 884,750
$ 1,190,500
$ 1,210,400
$ 19,900
Comm. Development Block Grant
273,187
525,950
391,265
< 134,685>
IL Municipal Retirement Fund
489,997
560,000
574,000
14,000
Totals
$ 1,647,934
$ 2,276,450
$ 2,175,665
$< 100,785>
Enterprise Funds:
Water & Sewer Fund
$ 6,614,295
$ 6,377,610
$ 6,691,315
$ 313,705
Parking System Revenue Fund
108,661
161,460
156,380
< 5,080>
Totals
$ 6,722,956
$ 6,539,070
$ 6,847,695
$ 308,625
Internal Service Fund:
Risk Management Fund
$ 1,454,638
$ 1,551,500
$ 1,533,300
$< 18,200>
Capital Projects Funds:
Capital Equip., Repair, Repl.
$ 1,575,067
$ 755,605
$ 718,240
$< 37,365>
Corp. Purposes 1989 Imprv.
Downtown Redevlpt. 1987
-
30,000
1,060,000
-
<1,060,000>
Downtown Redevlpt. 1985
343,265
136,985
217,000
313,735
217,000
176,750
P. W. Facility Construction
3,525,362
-
-
SSA #6 Const. George/Albert
362,405
-
-
Totals
$ 5,836,099
$ 1,952,590
$ 1,248,975
$< 706,615>
Debt Service Funds:
General Obligation Bonds
$ 1,133,644
$ 1,143,225
$ 1,089,525
$< 53,700>
Special Service Area Bonds
73,753
102,815
101,815
< 1,000>
Totals
$ 1,207,397
$ 1,246,040
$ 1,191,340
$< 54,700>
Pension Funds:
Police Pension Fund
$ 1,378,804
$ 1,525,000
$ 1,604,500
$ 79,500
Firemen's Pension Fund
1,501,247
1,657,000
1,705,150
48,150
Renefit Trust #2
-
-
26,000
26,000
Totals
$ 2,880,051
$ 3,182,000
$ 3,335,650
$ 153,650
Totals - All Funds
$34,359,590
$33,140,080
$33,548,185
$ 408,105
Less Interfund Transfers
$<$< 8�>$<
500,000>
$< 198.250>
$ 301,750
Totals - Village Funds
$33,548,689
$32,640.080
$33,349.935
$ 709 855
a_ ,�
^
\_
�
VILLAGE OF MOUNT PROSPECT `—'
Schedule 3
^ Estimated Available Fund Balances
April 30, 1989
Actual
Balance
89/90
Estimated
89/90
Estimated
Estimated
4/30/89
Revenues
Expenditures
Balances
4/30/90
General Fund
$ 2,9*0,157
$17,754,000
$17,215,5*0
$ 3,488,597 (/)
Special Revenue ruvon'
Motor rvcl Tax Fund
comm, Development Block Grant
$ 726'850
$ 1,�O2,b03
$ 1,210,4OO
$ a|8 450
`
IL Municipal Retirement rvnu
_
150
391`265
576,100
3p12a5
574/00
� 2,250
Totals
$ 727.000
$ 2,069,365
$ 2,175,665
$ 620,700
Enterprise rondn/
Water & Sewer Fund
Parking s'atmn Revenue Fund
$ 3.461,269
213922
$ 6,745,470
1R}
$ 6,691,315 ���
' '
� ) 515 424
` ,
,
98
�:���
`»a�)8O
24� 5
�22
Totals
$ 3,675,19/
$ 6,929,450
$ 6,847,695
$ 3,756.946
Internal Service Fund:
Risk Management Fund
$ 1,067,530
$ 1,647,730
$ 1,537.300
$ 1,18/,560
Capital Projects Funds:
Capital Equip,, Repair. Repl.
Corp. Pvcpoaca 1pOv {mpr,,
$ 781,026
_
$ 654,050
-
$ 718 ,240
`
$ 7/6 o36
'
Downtown neuevlpt. 1987
212,7e0
4,240
277-000
-
Downtown nrd=vlpt. 1985
P. W. Facility Construction
465,965
-
42,500
-
>1J"7]5
`
l�4-73o
`
s5x #a Const. Geo,pe/Al»crt
-
-
-
-
Totals
$ 1,459,751
$ 700,7*0
$ 7,248,975
$ 91/,566
Debt service Funds:
General Obligation 9onda
Special Service Area Bonds
$ 796,5/5
$ 1,179,150
$ 1 O89 525
$ 886,140
n5�n7
l�,aOO
12a^862
Totals
$ 91/,5e2
$ 1,292,750
$ /,191,340
$ 1,013,002
Pension Funds:
Police pension Fund
$ -
$ 1,604.500
$ 1 6O4 50U
$
Firemen's Pension Fund
-
1,705,150
1'7O5`�5O
-
Benefit Trust #2
/8�
���
" '
-
259,883
Totals
$ 8e3
$ 3,594,650
$ 3,335,650
$ 25*,883
Totals - All Funds
$10,792,104
$37,988,335
$33'548,185
$11,232.254
Less znterr"nd Transfers
$—-----_
1< _-198,250>
Totals - Village Funds
110,7921104
UI&ZLOA.085
$33,349,935
(1) /nclvuro $940.000 which can
be designated
for Capital Improvements
Schedule 4
VILLAGE OF MOUNT PROSPECT
Estimated Revenues and Expenditures
For the Fiscal Year Ending April 30, 1990
Revenues:
Property Taxes
Sales Tax
State Income Tax
State Income Tax Surcharge
Food & Beverage Tax
Other Taxes
Licenses, Permits, Fees
Intergovernmental Revenue
Service Charges
Fines
Investment Income
Other Income
Total Revenues
Expenditures:
Public Representation
Village Administration
Salary Administration (B)
Cable TV Operations
Village Clerk's Office
Finance Department
Inspection Services
Police .Department
Fire Department
Central Dispatch
Human Services
Planning and Zoning
Streets & Public Property
Refuse Disposal
Capital Improvements
Civic Groups
Pensions & Debt Service
Total Expenditures
Excess or <Deficiency> of
Revenues over Expenditures
General Fund
Fiscal Year
88/89 89/90 89/90 Increase or
Actual Budget Estimated <Decrease> ( A)
$ 4,264,362
$ 4,746,400
$ 4,757,400
$ 11,000
1,375
5,278,385
5,480,000
5,760,000
280,000
( '!)
1,508,599
1,570,000
1,670,000
100,000
( 2)
_
12,400>
940,000
940,000
( 3)
522,766
475,000
525,000
50,000
983,311
305,395
208,750
273,700
64,950
( 4)
2,046,049
1,907,400
2,039,250
131,850
( 5)
303,981
313,200
313,600
400
( 5)
251,911
273,500
280,000
6,500
3,794,345
258,678
311,000
255,500
< 55,500>
( 6)
294,806
236,400
420,000
183,600
( 7)
244,093
368,050
519,550
151,500
( 8)
115,279,025
115,889,700
$17�
$ 1,864,300
( 9)
$ 59,104
$ 58,225
$ 59,600
$
1,375
392,260
377,400
347,.560
<
29,840>
(10)
118,090
115,310
102,910
<
12,400>
125,423
138,170
136,505
<
1,665>
983,311
1,058,220
1,048,070
<
10,150>
767,354
740,485
859,185
118,700
('11)
3,764,132
4,194,090
4,185,155
<
5,935>
3,443,195
3,740,120
3,794,345
54,225
(12)
353,005
374,160
376,620
2,460
235,638
251,225
251,275
50
245,502
277,800
262,970
<
14,830>
2,299,538
2,861,400
3,339,070
477,670
(13)
1,478,389
1,744,000
1,822,750
78,750
(14)
225,312
330,000
492,690
162,690
(15)
54,742
61,500
61,530
30
65,520
70,325,
72,325
2,000
$14,610,515
$16,392,430
$17,215,560
$
823,130
(16)
$ 668.51Q
-$<--5 0--2 730>
-$--5 3-8 440
L_1
170
(17)
(A) See attached explanatory notes.
(B) Salary Administration amount of $250,000 redistributed to other General Fund Departments.
VILLAGE OF MOUNT PROSPECT
General Fund Estimated Revenues and Expenditures
For the Fiscal Year Ending April 30, 1990
Explanatory Notes
1. Sales Tax revenues are expected to reach $5,760,000 compared to the
budgeted amount of $59480,000 for an increase of $280,000 over budget.
Receipts for the first seven months of the 89/90 fiscal year totaled
$3,187,358 compared to $2,867,688 for the same period last year, The
increase in receipts for the first seven months of 89/90 over 88/89 is
$319,670, or 11.10. If we assume a 710 increase for the balance of the
fiscal year, the increase for the year will be approximately $480,000, or
90. The magnitude of this type of increase had not been anticipated
because we had expected a leveling off after the 140 increase from 87/88 to
99/89. The continued growth in sales tax revenues is a very positive
indicator of the business climate in Mount Prospect.
2. 8ased upon the first six months of the fiscal year, we are anticipating an
increase of 10.70 in State Income Tax compared to the 5' that had been
expected in the budget. State Income Tax is distributedbythe State of
Illinois on a per capita basis. The level Of growth in State Income Tax
reflects the overall healthy economy of the State.
3. The $940,000 State Income tax Surcharge is t110 result Of legislation that
became effective July 1, 1989 increasing the State Income Tax. The amount
estimated is somewhat higher than had been projected by the [Itinois
Municipal League and is based upon only Four months experience. The State
Income Tax Surcharge is a temporary revenue that was enacted for the
two-year period of July 1, 1989 to June 30, 1991.
4. The increase in Other Taxes of $65,250 is due primarily to estimated
receipts of $200,000 in Real Estate Transfer Taxes compared to the budgeted
revenues of $150,000.
5. Although the level of building activity within the Village is somewhat
lower than the level in fiscal 88/89, the increase in Permit Fees still
reflects strong growth.
6. Fine revenue is expected to be down $55,500 from the budgeted amount, but
at almost the same level as in 88/89. It has been recently , pointed out
that new court fees have taken most of the fine money levied and is the
reason for the decrease. There has been some indication that the courts
will start assessing higher fines in coming months. If higher fines are
levied, this would help to increase the Village share in the future.
N
7, Investment income is expected to be some $783,600 higher than had been
uvdoeted, There are three ceaen"m for this increase: /) interest rates
have been 7-1/21, to 2% higher mon had been expected; 2> the fund balance
was higher at the start of the year than anticipated; and J) revenue has
been higher during the current year than expected.
8. The omo, Income category takes in all other sources or revenue in the
General Fund. The uv=ce1l increase of $151,500 can be attributed to
reimbursements on the Central Road Project, the Wolf Road Sidewalk Project
and the Fire Training Program. '
9. Total Revenues in the General Fund are expected to be $17,754,000 compared
to total budgeted revenues or $15,889,700, for an iournooe or $1,864,380.
m. The decrease or $29,840 in village Administration expenditures is the
result of an unfilled position for approximately nine months.
11^ The overrun in Inspection 5ervicee in due to unuuugeteu contractual
engineering charges of $110,000 for the Central Road Project and $15,000
for the Forest Avenue prnject, It should he pointed out that the vll~
will be receiving e reimbursement of 90'0 of the Central Road Project.
Village
n. In the Fire Department, an additional $12,000 is expected to be expended
for employment testing and approximately $48,000 for additional p+cao^n*L
costs. The xL4hac personnel costs are due to mra-uaou time and overtime
as a result or rive employees that were off as o result or duty related
injuries.
/}. The increase in 5boete and Public Property is due to the following
additional expenses and projects:
Personnel Costa $ 40,000
Air Conditioner Repairs 10,000
Heating Costs (Northern Illinois Gas) 20,000
Tree Program (coat Recovery) 75,000
Retention Basin Repairs 9,500
stormwater Study 30,000
Wolf Road Sidewalk 87,500
Street Improvement Projects 283,000
Total
I
Following is an explanation of the more significant increases listed on the
previous page:
When the budget is prepared, personnel costs for the Public Works Depart-
ment are distributed between the Streets Division and the Water and Sewer
Division an an estimated basis. Howevert during the year the actual cnsts
are distributed based on the work performed and more has been charged to
the General Fund than had been anticipated. Costs for heat in the new
Public Works Facility are considerably higher than previously anticipated
and are expected to be approximately $20,f)t)0 higher than budget. The
additional $15,000 for the Tree Program will be recovered From developers.
The $30,000 for the 9tormwater Study represents half of the Total
otal expected
cost with the halance in the Water and Sewer Fund. It had been expected
that the Wolf Road Sidewalk would be included in the 90/91 budget, but the
State of Illinois is requiring 9010 of the total cost in the current year.
Finally, the Street Improvement Projects of $283,000 include the additional
cost for Prospect Avenue reconstruction and additrional resurfacing costs.
14. It had been expected that the recycling bins would have been purchased in
the 88/89 budget. However, the purchase was delayed to be eligible for a
grant. A grant of $25,000 has been received to help offset unbudgeted
costs of $85,000.
15. Under Capital Improvements, it had been planned that $500,000 would be
raised by a bond issue to finance $310,000 for fire equipment and $190,000
for building improvements. The bonds were not sold, and it is now recom-
mended that these amounts be financed directly from the General Fund. By
eliminating a proposed transfer of $250,000 to the Capital Improvement Fund
and applying this amount to the estimated costs of the fire equipment and
building improvements it leaves a balance of $162,690.
16. Total estimated expenditures of $17,215,560 are $823,130 higher than the
$16,392,430 that was budgeted.
17. Following is a summary of estimated General Fund results for the 89/90
fiscal year:
Total Revenues $17,754,000
Total Expenditures 17,215,560
Excess of Revenues over Expenditures $,,,,,,,,.,.._538 440
The effect is that $538,440 will be added to the General Fund balance
rather than drawing the balance down by $502,730 as had been budgeted.
When these two amounts are added together it results in a net increase of
$1,041,170.
VillOge Of r cunt Pr-Ospect _
, Mounmrrompecz Illinois
INTEROFFICE MEMORANDUM
TO: John r"/ton Dixon. vd1ogo Manager
FROM: David C. Jepson, Finance Dicnctorlzs�' '
�17
DATE: December 28, 1989.
SUBJECT: 1989/90 nuuget Amendment Ordinance
Th, aiv-muom budget report for the 1989/90 fiscal year identified a number or
areas where amendments to the 89/90 budget are needed A budget amendment is
required whenever expenditures are expected to exceed the total amount appro-
priated ^ ^ amendments at the fund level. Agdi�ioneLly, — -
priorities change within and/or »�"
in fund uy manca ar� usually made when
because the Village has established the practice
have been authorized. Also,
department level rather than at the bc~oPrac�ocorcontcplling the budget m� the
made ��en are actually required.
~~^ level of the rvno^ more amendments are
In keeping with this practice, a Budget Amendment Ordinance has been prepared to
reflect the changes discussed with the six-month budget report. A summary or the
changes by fund follows:
The above changes will revise total budget revenues for 89/po exclusive or
mtorfund transfers, from $35,616,375 to $37,419,350 �m] amd total -` ~^i� r
$35,*03.205 to $n,22O,^8o^ ` , expenditures from
Revenues
Expenditures
runm<D
Increase or
Increase or
>
�������_
<
General Fund
$1,801,700
$ *70,000
MFT Fund
-
27,500
IMRF Fund
10,000
15,000
Benefit Trust #2
285,000
26,000
Water 8 Sever Fund
-
445,000
Capital Improvement Fund
/ 250,000}
-
Downtown Rodevlp - 1985
_
200,000
Downtown R=gevlp - 19e7
-
217,000
Public works Facility R 8 I
-
500
Flood Loan 8 a I
( 4J 7
_�_495>
< 43,725>
Total Chanpna
114L2.,975
$1,8171725
The above changes will revise total budget revenues for 89/po exclusive or
mtorfund transfers, from $35,616,375 to $37,419,350 �m] amd total -` ~^i� r
$35,*03.205 to $n,22O,^8o^ ` , expenditures from
Illinois Municipal Retirement Fund
24-000-00-4164 Personal Property Repl Tax $ 45,000 $ 10,000 $ 55,000
All Other IMRF Revenues 511,500
511,500
Amended IMRF Revenues SS6 500 10 000
56b5O0
,
Benefit Trust #2
31-000-00-4241
Prior Employee Contrib. $ _
$
Schedule A
Prior Employer Contrib.
VILLAGE OF MOUNT
PROSPECT
31-000-00-4243
Prior Earnings Credit y
5
55,110
5,110
1989/90 Budget Amendments
31-000-00-4248
Interest Income
210
188,845
188,210
December 31,
1989
Amended
Revenues
$ 285 000
285000
89190
Increase
Amended
89/90
General Fund
Budget
<Decrease>
Budget
1-000-00-4013
1-000-00-4014
Sales Tax
Sales Tax - Special Payment
$ 5 480 000
' '
$ 245,000
$ 5,725,000
1-000-00-4017
1-000-00-4016
Real Estate Transfer Tax
150,000
35,000
50,000
35,000
1-000-00-4101
Food and Beverage Tax
g
475,000
50,000
200,000
1-000-00-4150
Building Permit Fees
State Income Tax
225,000
100,000
525,000
370 000
1-000-00-4152
State Income Tax - Surcharge
1 ,570,000
100,000
1,670,000
1-000-00-4248
Interest Income
140,00
940,000
940,000
1-000-00-4264
Reimb. - Central Road
54,6600
160,000
300,000
1-000-00-4267
Reimb. - Wolf Road S/W
91,700
146,300
30,000
30,000
General
Fund Changes
$ 8,094,600
$1,801,700
$ 9,896,300
All Other
General Fund Revenues
7,7
-
Amended
General Fund Revenues
$15,889.700
JjjjL1j.700
17 691 400
Illinois Municipal Retirement Fund
24-000-00-4164 Personal Property Repl Tax $ 45,000 $ 10,000 $ 55,000
All Other IMRF Revenues 511,500
511,500
Amended IMRF Revenues SS6 500 10 000
56b5O0
,
Benefit Trust #2
31-000-00-4241
Prior Employee Contrib. $ _
$
31-000-00-4242
Prior Employer Contrib.
0,835
$ 30,835
31-000-00-4243
Prior Earnings Credit y
5
55,110
5,110
55,110
31-000-00-4248
Interest Income
210
188,845
188,210
Amended
Benefit Trust #2 Revenues
$ 285 000
285000
Capital Improvement Repair & Replc Fund
51-000-00-4226 Transfer - General Fund $ 250,000 $< 250,000> $ -
All Other Capital Impry Fund Revenues 626,800 _
626,900
Amended Capital Impry Fund Revenues 876,800 $< 250,000
62680
Flood Loan Bond & Interest Fund
95-000-00-4227 Transfer - General Fund 43 725 _$_<_==4=3j 7 2, >
Amended Budget Totals
Less: Interfund Transfers
Amended Totals - All Funds
-2-
$35,616,375 $1,802,975
<<, 5�> ---i93,725
35 072,650 .2 096.700
$37,419,350
< 250,000>
$37.169.350
VILLAGE OF MOUNT PROSPECT
1989/90 Budget Amendments
December 31, 1989
Summary of Revenue Changes
89/90
Increase
Amended
89/90
Budget
<Decrease>
8ud"gt
General FundIMRF
Fund
$15,889,700
$1,801,700
$17 , 400
Bene
Benefit Trust #2
556,500
10,000
566 500
Capital Improvement, Repair & Replc. Fund 876,800
285,000
285,000
000
Flood Loan Bond &
Interest Fund 43,725
< 250,000>
626800
<43,725>
Total Changes $17,366,725
$1,802,975
$19,169,700
All Other Funds 18,249,650
18,249,650
Amended Budget Totals 13616,375
$1.802,975
IZZ1419,350
Amended Budget Totals
Less: Interfund Transfers
Amended Totals - All Funds
-2-
$35,616,375 $1,802,975
<<, 5�> ---i93,725
35 072,650 .2 096.700
$37,419,350
< 250,000>
$37.169.350
VILLAGE OF MOUNT PROSPECT
1989/90 8udget Amendments
December 31, 1989
Expenditures
General
Village Manager's Office
1-021-01-5850 Salary Adjustments
1-021-08-5921 Village Manager's Office
1-021-08-5922 Cable TV Operations
1-021-08-5931 Finance Department
1-021-08-5932 Villaqe Clerk's Office
1-021-08-5937 Inspection Services
1-021-08-5941 Police Department
1-021-08-5942 Fire Department
1-021-08-5952 Human Services
1-021-08-5852 Planning & Zoning
1-021-08-5971 Streets Division
Cable TV Operations
1-022-01-5845 Salary Adjustments
Finance Department
1-031-01-5845 Salary Adjustments
1-031-13-9814 Transfer - Flood Loan 8 h I
Village Clerk's Office
1-032-01-5845 Salary Adjustments
Inspection Services
1-037-02-5845 Salary Adjustments
1-037-06-5845 Salary Adjustments
1-037-06-6617 Forest Avenue Engineering
1-027-06-6618 Central Road Engineering
Amended
89/90
Increase 89/90
Budget <DecreaSe> Bud et
$ - $ 9,000 $ 9,000
- < 9,000> < 9,000>
- < 3,500> < 3,500>
- < 22,000> < 22,000>
- < 3,000> < 3,000>
- < 40,000> < 40,000>
- < 100,000> < 100,000>
- < 15,000> < 15,000>
- < 13,000> < 13,000>
- < 5,000> < 5,000>
- < 39,500> < 39,500>
$ - $ 3,500 $ 3,500
$ - $ 22,000 $ 22,000
43,725 < 43,725> -
$ $ 3,000 $ 3,000
$ $ 20,000 $ 20,000
- 20,000 20,000
- 15,000 15,000
- 110,000 110,000
VILLAGE OF MOUNT PROSPECT
1989/90 Budget Amendments
December 31, 1989
Expenditures
Police Department
1-041-01-5845 Salary Adjustments
1-041-02-5845 Salary Adjustments
Fire Department
1-042-01-5845 Salary Adjustments
1-042-01-6011 Employment Testing
1-042-02-5845 Salary Adjustments
1-042-02-6499 Fire Traininq Program
1-042-02-8001 Equip - Paramedic Fund
Human Services Division
1-052-01-5845 Salary Adjustments
Planning & Zoning Department
1-062-01-5845 Salary Adjustments
Streets Division
1-071-01-5445 Salary Adjustments
1-071-02-5845 Salary Adjustments
1-071-02-6119 Repair AC/HT
1-071-02-7310 Fuel For Heat
1-071-03-5845 Salary Adjustments
1-071-04-5845 Salary Adjustments
1-071-04-8303 golf Road Sidewalk
1-071-04-8495 Other Street Projects
1-071-05-5845 Salary Adjustments
1-071-06-5845 Salary Adjustments
1-071-07-6690 Stormwater Study
1-071-07-7333 Detention/Retention Repairs
-2-
89/90
Increase
Amended
89/90
Bud 92t
<Decrease>
Bud et
$ _
$ 10,000
$ 10,000
-
90,000
90,000
$ 10,010
$ 10,000
$ 20,010
5,000
11,000
16,000
45,000
45,000
5,000
109000
15,000
-
4,000
4,000
$ -
$ 13,000
$ 13,000
$
$ 5,000
$ 5,000
$ _
$ 4,500
$ 4,500
12,500
12,500
10,000
10,000
20,000
'
7 500
20,000
27,500
-
20,000
20,000
-
5,000
5,000
87,500
87,500
480,000
283,000
763,000
-
10,000
10,000
-
10,000
10,000
30,000
30,000
7,000
9,500
169500
VILLAGE OF MOUNT PROSPECT
1989/90 Budget Amendments
December 31, 1989
Expenditures
1-071-08-5845 Salary Adjustments
1-071-08-6242 Tree Program - Cost Recov.
1-071-12-5845 Salary Adjustments
1-075-02-7032 Recyclinq Supplies
1-077-81-8003 Melas Park Develop.
1-077-81-9818 Transfer - Capital Imprv.
1-077-91-8001 Fire Pumper Replcmnt
1-077-91-8002 Fire Squad Replcmnt
1-077-91-8011 Public Safety Bldg
1-077-91-8012 Other Public Bldgs
1-091-02-9559 Flood Loan Principal
1-091-02-9560 Flood Loan Interest
Total General Fund Changes
All Other General Fund
Amended General Fund
Motor Fuel Tax Fund
22-071-04-8540 Central Road Imprv.
22-071-14-8103 Opticon Signalization
Total MFT Fund Changes
All Other MFT Fund
Amended MFT Fund
-3-
89/90
Increase
Amended
89/90
Budget
<Decrease>
Budqet
$ -
$ 12,500
$ 12,500
49,200
15,000
64,200
-
5,000
5,000
2,000
80,000
82,000
50,000
65,000
115,000
250,000
< 250,000>
-'
-
200,000
200,000
-
105,000
105,000
-
25,000
25,000
-
20,000
20,000
-
33,172
33,172
10,553
$ 919,435
$ 930,000
$ '1 849 435
15,472,995
$16 392 430
$ 140,000
- _ 7,500
$ 147,500
_1,043,000
$ 15,000
12,500
$ 27,500
f p
15,472,995
517.3-
$ 155,000
20,000
$ 175,000
1,043,000
$ 1 "2184.000
VILLAGE OF MOUNT PROSPECT
1989/90 Budget Amendments
December 31, 1989
cvpmnui,u,ea
Illinois Municipal
24-092-07-9922 lwRF Pension Costs
24-092-07-9924 rzCx p/7 Employees
Total IMRF Fund Changes
All Other 1pmr Fund
Amended IMRF Fund
8enefit
31-092-07-9920 Pension eene5ta
Water
41-072-04-6251 Tank Repair/Painting
41-072-/1-6690 Combined Sewer Study
4/-072-11-8742 SSES Project - village
*1-072-11-6743 5sEs Project - Pros. nm*s.
Total Water Fund Changes
All Other woLec Fund
Amended Water Fund
Capital
51-071-02-8314 Overhead Door Repairs
51-071-04-8009 Repl. Street Sweeper #45
Total CI*RF Changes
All Other CIRRF Fund
Amended C{Rnr Fund
Amended
89/90 Increase 89/90
B
$ 295.000 $ 10.000
20,000 ----i 1000
$ 315,000 15,000
245,000
-
56OA000 15
.4000
6,222,610
1.6,377
$ -
85.000
$ 305,000
)0'00O
175,000
_J85z000
—��
» a0O°00O
$ 6,000
---1 1000
u 85,000
~—
, VILLAGE OF MOUNT PROSPECT
/989/90 Budget Amendments
December 31, 1989
Expenditures
Amended
39/98 Increase ep/po
gudt ase) g"a~,
»"`~+~-~ "-�—'' � -
-~—`~~' """=.=m
onst. 1985
55-072-11-8045 Capital Expenditures - E $
55-072-//-9046 CapifaL Expenditures - r -
Total n/r epuvin. - 1985 $ -
All Other o/T qegvl*. - 1985 136,985
Amended n/[ 8eo,lp. - 1985
Downtown Redevelqnmen� r--� 987
54-077-62-8045 Capital Expenditures - E -
0
p
69-091-02-956/ p w Facility Sonu C»qe, $ 600
All Other P w Facility 9 & l387,065
Amended p w Facility n a
387,665
Flood
95-091-02-9559 Flood Loan Principal $ 33°172 $< 33,172> �
.5-091-02-9560 Flood Loan ln'oruot 1 ` -
Amended Flood Loan 8 a l 43,4=725 �3725>
-y_
VILLAGE OF MOUNT PROSPECT
1989/90 Budget amendments
December 31, 1989
Summary of Expenditure Changes
General Fund
Motor Fuel Tax Fund
IMRF Fund
Benefit Trust ¢2
Water and Sewer Fund
Downtown Redevelopment Const. - 1985
Downtown Redevelopment Const. - 1997
Public Works Facility B & I Fund
Flood Loan 8 & I Fund
Total Changes
All Other Funds
Amended Budget Totals
Amended Rudqet Totals
Less: Interfund Transfers
Amended Totals
-6-
89/90
Increase
Amended
89/90
Budget
<Decrease>
Bud et
$16,392,430
$ 930,000
$17,322,430
1,190,500
27,500
1,218,000
560,000
15,000
575,000
-
6,377,610
26,000 .
445,000
26,000
6,822,610
136,985
200,000
336,985
397,665
217,000
500
217,000
_.�
< 43,725>
388,165
-
?25,088,915
$1,817,275
$26,906,190
10,314,290
11,314,290
12=54-40-3=1--205
$1,817,275
$37 220.480
$35,403,205
$1,817,275
$37,220,480
< 543,725>
2�
< 250,000>
34 859480
$;x,11 1 , 000
$ 36 970 480
ORDINANCE NO.
AN nnnzwxwcE MAKING CERTAIN AmsmbMEwTs TO THE
ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR
ooww[wClmC MAYl, 1989 TO APRIL 30, 1990
w*cesAs, the President and Board of Trustees or the Village of mount pruan*ct
have pausau and approved Ordinance No, 2/42 which sets the finances of the
Village under the "Budget Officer System;" and
wxcREAS, pursuant to the aforesaid Ordinance and the Statutes of the Statr
Illinois an annual budget for the fiscal year commencing may / � »
April 30, /990 was adopted through the passage of Ordinance mv 4O44' �Y8' co
by the corporate authorities or the Village or Mount Prospect ` approved
1989/ and
»aP�c »» April 18,
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect
have reviewed certain additions and changes to the aforesaid budget r Fiscal
1989/90; and
o� eoa
WHEREAS, the President and Board of Trustees of the Village or Mount Prospect
believe the changes, as specified on the attached 1e89/90 budget amendment
panes, to be in the uaat interest or the Village or Mount Prospect.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
S That the fiscal year 1989/90^'for the Village of Mount
rroanocc is hereby amended, as detailed on Schedule "A" attached hereto.
5 That this Ordinance shall he in full rocoo and effect from and
~.`=^ .`v Passage, approval and publication in pamphlet form as provided by
xY[G/
NAYS:
A85Ew7.
PASSED and APPROVED this day or , 1990
ATTEST:
Ydlsgc Clerk
Village President
DaoZmamCo NO.
AN oRozmumCE
AMENDING THE CODE Or OooImu0C2S Or THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
BE IT OaoaImEo by the President and Board of Trustees of
the Village of Mount Prospect, Cook County, Illinois, acting in
the exercise of their home rule power;
SECTION l: That Chapter 18 of the Mount Prospect
Village Code be amended by deleting Section 18.1324 in its
entirety and substituting therefor, the following new Section
18.1324 to be and read as follows:
"Sec. 18.1324. Handicapped Persons; Parking Privileges.
A. Any motor vehicle having a driver or passenger who
possesses an identification card and which is
displayed in the windshield (which identification card
declares the possessor thereof to be a handicapped
gecoou and which card has been issued by any of the
townships of the State of Illinois) or e motor vehicle
bearing registration plates issued to a physically
handicapped person pursuant to section 3-610 or to a
disabled veteran pursuant to section 3-609 of the
Illinois Vehicle Code, effective July l, 1970 as
amended, is exempt from any statute of the State of
Illinois or any ordinance of the Village of Mount
Prospect imposing time limitations on parking in a
business district. Said motor vehicle shall be
subject to all other parking regulations of the State
of zIIiooio or the Village of Mount Prospect. Time
limitations as used herein shall not refer to areas
which restrict parking to certain hours of the day or
days of the *eek, but rather to limitations on the
maximum amount of time a vehicle may be packed in a
particular space or area.
B. The parking of any motor vehicle which is not bearing
registration plates issued to a physically handicapped
person pursuant to section 3-0I0 or to o disabled
veteran, puzoonot to section 3-609, or a special decal
or device issued to a physically handicapped person or
disabled veteran pursuant to section 11.I301.2 of the
Illinois Vehicle Code, in any parking place, private
or public, specifically reserved for the handicapped
by the posting of an official sign is prohibited.
C. Any person or local authority owning or operating any
public or private off -street parking facility may,
after notifying the Mount Prospect Police Department,
remove or cause to be removed to the nearest garage or
other place of safety any vehicle packed within a
stall or space reserved for use by the physically
handicapped which does not diaplay handicapped
registration plates, or a decal or device as required
under this Section.
D. The misuse of any special plate decal or device is
hereby prohibited. Misuse obaII include but not be
limited to the parking of a vehicle in a space or area
designated for the handicapped when the handicapped
person is not present as the driver or passenger of
the vehicle.
E. Any person who violates this Section shall be subject
to a mandatory minimum fine of one hundred dollars
($100,00) for each offense in addition to any costs or
charges connected with the removal or storage of any
motor vehicle found to be in violation of this
Section."
SECTION 2: That all ordinances and resolutions, or
parts thereof which are in conflict with the provisions of this
Ordinance are, to the extent of such conflict, expressly
repealed.
SECTION 3: That this ordinance shall be in full force
and effect from and after its passage and approval in the manner
provided by law.
-2-
PASSED: This day of -, 1989.
AYES: NAYS: ABSENT: PASS:
APPROVED by me this day of , 1989,
President of the Village of Mt. Prospect
ATTESTED and FILED in the office of the Village Clerk this
day of , 1989.
Village Clerk
- 3 -
Village Of Mount Prcs;3ect
V104,—,Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MAYOR GERALD L FARLEY AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER
DATE: JANUARY 5, 1990
SUBJECT. FOOD CODE UPDATE
Attached is the background information concerning the update of the Food Code. The
Village's Environmental Health Coordinator Bob Roels will be present at the Committee
of the Whole meeting to review the modifications to the Code. This will bring us into
compliance with the State and Federal requirements.
JOHN FULTON D ON
JFD/rcw
attachment
Village 'Oumit: Prospect —
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: Mr. John Fulton Dixon, Village Manager
FROM: Chuck Bencic^ Inspection Services Director
DATE: December 12` 7989
RE: FOOD CODE UPDATE
Back on August 0` 7989 l sent you a memo regarding changes
i
n our
Food (see attached). Rob Roe7s and BUZZ Hill
Out wording for the code and attached is the f�hawe now worked
code changes. nalrecommended
If the changes meet your approval, I recommend we submit them to the
Village """.v for their consideration.
C8:rm
Attach.
c«: File
Village Of .,-,,cunt Prospect
Mount Prospect, Illinois F" j
.1
INTEROFFICE MEMORANDUM
TO: John Fulton Dixon, Village Manager
FROM: Chuck Bencic, Director of Inspection Services
DATE: August 21, 1989
SUBJECT: RETAIL FOOD PROGRAM
Bob Roels has recommended revisions in our Food Code - Section 12 of the
Village Code. We would be updating our code to conform with:
1) The 1988 Edition of the Rules 8 Regulations Pertaining to
the Sanitation of Food Service Establishments promulgated
by the State of Illinois, Department of Public Health.
2) The 1988 Edition of the Rules b Regulations pertaining to
the Sanitation of Retail Food Store Establishments promulgated
by the State of Illinois, Department of Public Health.
3) Chapter 10 - Compliance Procedures - of the United States
Food & Drug Administrations - Food Service Sanitation Manual
(except Sections 10-601 and 10-602).
The Cook County Department of Public Health has begun a program to implement
a uniform code interpretation, uniform inspections and uniform code enforce-
ment. Their program is based on the above mentioned codes. The County
Proposal is to evaluate a municipality's Food Service Sanitation Program
and to request the municipality to participate in a standardization exercise.
If the municipality successfully passes the evaluation and the standardization
exercise, Certificates of Achievement will be awarded.
Bob Roels has reviewed the County program and feels it is worth participating
in. We have had.the County review our existing program
have
found we meet their criteria. Bob has also gone pa
ethrroughthe nd tStandardiza-
tion Exercise and completed it successfully. The only thing we have left
to complete the County program is to update our Codes. Adopting the proposed
Food Code would bring us into compliance with the County programm.
The County program aside, we would still have to adopt the new State of
Illinois, Department of Public Health Regulations - Items I & 2 above.
Bob Roels is also recommending we adopt Chapter 10 - "Compliance Procedures"
- U.S. Food and Drug Administration in place of Sec. 12.309 to 12.818
of our existing code. These "Compliance Procedures" cover the same areas
as our present code but bring us closer to the Federal, State 3 County
standards. A summary of the proposed changes follows:
Page 2
Retail Food Program
August 81, 1989
12.103
12.104
12.201
12.202
12.203
12.301
No Change
Delete reference to retail
food stnmm; revise date
of regulation; delete
references to "Amended,
Deleted or Modified as
set forth in Seo' 103".
Delete "Amendments,
Deletions and Modifica-
tions" - none required
under 1$88 Edition of
State Code'
None
No Change
'
No Change
No Change
Delete "Director of Code
12.302 No Change
12'303 No Change
12.304 Delete - Covered by new
"Compliance Procedures".
12'305 Delete - See Proposed
Section 12'308.
LROPOSED
Incorporate 1988 Edition
of *cuue of Illinois Public
Health Department Rules
& Regulations for Food
Service _Establishments.
Incorporate 7988 Edition
of State of Illinois Public
Health Department Rules
& Regulations for Retail
Food Establishments.
Add Severability Section.
Add "Director of Inspection
Services".
Add definition of "Serious
Violation" at the recommendation
of Village Attorney.
AddCompliance
Procedures - u.S.F.U'A',
"Food Service Sanitation
Manua?".
Add "Section Numbers"
References U.S.F.D.A. Manual
section numbers to Illinois
Public Health Manual section
numbers.
P# ge 3
Retail Food Program
August 21, 1989
SCCTION
EX1�
PRO POSED
12»306
Delete - Covered by
Proposed Sec. 12.309
Add - "Report of Inspection-.
-
"Compliance Procedures",
Revises inspection form
and references new Illinois
Department of Public Health
rules and regulations.
12.301
Delete - Covered by
Covering food prepared
Proposed Sec. 12.304
Compliance Procedures".
outside Village limits
but sold in Village.
12.308
Delete - Covered by
proposed Sec. 12.304.
Add "Condemnation of Equipment
or utensils". Covers unsafe
and/or unsanitary equipment
and utensils.
12.309
Delete - Covered by
proposed Sec. 12.304.
Add "Conditional License"
- Allows issuance of license
to permit operation while
defects of a non -imminent
health hazard are being
corrected.
12.310
Delete - Covered by
proposed Sec. 12.304.
Add "Office Conferences"
- Allows informal office
conferences without use
of court reporter.
12.311
Delete - Covered by
Thru
12.318
proposed Section 12.304.
Attached is a copy of the proposed ordinance, along with copies of the
letters from Cook County Health Department, outlining their proposed program.
Chuc ncic
CB/by
Attachs.
cc: Robert J. Roels, Environmental Health Coordinator
Fite
ARTICLE I
I11CM--40RATION OF FOOD SERVICE SAXITATIOR
REGULATIONS AND AxEHD1€lfTS THERETO
SECTION:
12.101. Purpose
12.102. Incorporation of Food Service Regulations
12.103. Incorporation of Retail Food Store Regulations
12.104. Severability
Sec. 12.101. Purpose. The provisions of this Article are designed
to protect the public health, safety and welfare
by providing sanitation regulations governing the storage, preparation
and service of food and the condition of the premises where such food
is stored, prepared or served in food processing and food service
establishments and retail food stores. (Ord. 3044, 9.2-80)
Sec. 12.102. Incorporation of Food Service Regulations. For the
purpose of establishing sanitation rules and
regulations for the storage, preparation and service of food and the
condition of the premises where such food is stored, prepared or served
in food processing and food service establishments, there is hereby
adopted the 1988 Edition of the Rules and Regulations Pertaining to
the Sanitation of Food Service Establishments promulgated by the State
of Illinois, Department of Public Health, together with all appendices
thereto, and all subsequent editions or amendments.
Sec. 12.103. Incorporation of Retail Food Store Regulations. For
the purpose of establishing sanitation rules and
regulations for the storage, preparation and service of food and the
condition of the premises where Such food is stored, prepared or served
in retail food stores, there is hereby adopted the )988 Edition of
the Rules and Regulations Pertaining to the Sanitation of Retail Food
Stone Establishments promulgated by the State of Illinois. Department
of Public Health, together with all appendices thereto, and all
subsequent editions or amendments.
Sec. 12.104. Severability. If any section,
paragraph, sentence,
clause, or phrase of this Ordinance is declared
unconstitutional or the application thereof is held invalid, the validity
of the remainder of this Ordinance and the application of such provisions
to other persons and circumstances shall not be effected thereby.
Soc. 12'301' Qmffwitfmnm' For the purposes of this Article,the
following words shall have the following definitions:
DIRECTOR: The Director of Inspection Services of the
Village Of Mount Prospect.
ESTABLISHMENT: Any location or premises at which the business
of food processing, food service, retail foodfoodsa7es" or the sale or distribution of milk
or cream is conducted. (8'~' —3044S-2�8�
Ord. 3618, 3-4-86) " ;
SERIOUS VIOLATION: Kviolation of a four (4) or five (5) point
weighted
Sec' 12.302. License Required. It shall be unlawful for any person, or corporation to engage in or du business in Village as w food processing establishment, fund servjceestablishment, retail food store or to sell or distribute milk or first having obtained a license therefore pursuantprovisions of Chapter 10 of the Municipal Code for to the
which said location at
(8or engages in or does such business.
rd. 3044, )
Sec. 12.303. License Fees.
A. Fond processing
establishmentsretail establishments, '""" service
of milk or cream shall be des�ma`tamfood stores, and dealers
shall pay the annual fees as set tmm iC7aastjII establishments and
ll of this Code. '"'� " n *r c|e tX%lV of Chapter
ARTICLE III
— _-.
LICENSES AND ENFORCEMENT
SECTION:
12.301.
Definitions
/2.302.
72.303.
License Required
/2.304'
12'305.
License Fees
Incorporation of Compliance 9roce d »res
12.306.
Section Number
Report of Inspections
12.307,
.2.308.
Retail Fond Establishments in Other Jurisdictio ns
Condemnation of Equipment
/2.309.
and Utensils
Conditional License
12,310.
Office Conferences '
Soc. 12'301' Qmffwitfmnm' For the purposes of this Article,the
following words shall have the following definitions:
DIRECTOR: The Director of Inspection Services of the
Village Of Mount Prospect.
ESTABLISHMENT: Any location or premises at which the business
of food processing, food service, retail foodfoodsa7es" or the sale or distribution of milk
or cream is conducted. (8'~' —3044S-2�8�
Ord. 3618, 3-4-86) " ;
SERIOUS VIOLATION: Kviolation of a four (4) or five (5) point
weighted
Sec' 12.302. License Required. It shall be unlawful for any person, or corporation to engage in or du business in Village as w food processing establishment, fund servjceestablishment, retail food store or to sell or distribute milk or first having obtained a license therefore pursuantprovisions of Chapter 10 of the Municipal Code for to the
which said location at
(8or engages in or does such business.
rd. 3044, )
Sec. 12.303. License Fees.
A. Fond processing
establishmentsretail establishments, '""" service
of milk or cream shall be des�ma`tamfood stores, and dealers
shall pay the annual fees as set tmm iC7aastjII establishments and
ll of this Code. '"'� " n *r c|e tX%lV of Chapter
B.
sed
er
his
icle
otherwise receiving health establishment
fromtheUnited tStates rtFood
and Drug Administration, shall be designated as a Class I business
and shall pay the annual fees as set forth in Article XXXIV of Chapter
11 of this Code.
C. Any person selling food and/or beverages from
a vehicle shall be designated as a food service vehicle and shall pay
the annual fee as set forth in Article XXXIV of Chapter 11 of this
Code. (Ord. 3044, 9-2-80; Ord. 3618, 3-4-86)
Sec. 12.304. Incorporation of Compliance Procedures. For the
purpose of the issuance, suspension, and revocation
of licenses to operate retail food establishments and the prohibiting
of sale of unsound or mislabeled food or drink, there is hereby adopted
Chapter 10, "Compliance Procedures" of the 1976 and all subsequent
editions or amendments to the United States Food and Drug Administrations
publication currently titled, "Food Service Sanitation Manual" except
Sections 10-601 and 10-602, intheComp fiance irocedure- concerning
legal remedies such as penalties and injunctions.
Sec. 12.305. Section Numbers. Any or all references in the,
"Compliance Procedures", to section numbers that
appear in any other chapter p-f—tete -76 and all subsequent editions
or amendments to the United States Food and Drug Administration's
publication currently titled, "Food Service Sanitation Manual"; shall
be deemed to mean the correspotRn-g substantive section that appears
in the 1988 and all subsequent editions or amendments to the Illinois
Department of Public Health's publication currently titled, "Food Service
Sanitation Rules and Re ulations % and the 1 and all subsequent
e Ttions or amendments to t linois Department of Public Health's
publication currently titled, "Retail Food Store Sanitation Rules
Re ulations". and
Sec. 12.306. Report of Inspections. An inspectional report form
shall utilized thatRules Promulgated under the Illinois Food, Dud
Drug as Cois�meticoAct ns the
The Sanitary Inspections Law by representative item numbers I through
46 on such form. Such item numbers violated and a statement describing
the violation should be indicated in the remarks section of said
inspection report form. The section numbers from the Illinois Department
Of Public Health's publications currently titled, 'Food Service
Sanitation Rules and Regulations" and "Retail Food Store anitation
uses and �equ at of ns", need not be referenced on such inspections
report fiorm.
5on, 12.307, mil Food Establishments in._/�r Jurisdictions.
�� from retail food es�blis��ts outside the
—
Jurisdiction of the Mount Prospect Department of Inspection Services
may be sold within the jurisdiction of Mount Prospect Department
`"
Inspection Services if such retail food establishments conform to t
provisions of this Ordinance.
To determine the extent of compliance with such provisions, the Mount
Prospect Department of Inspection Services may either accept copies
or inspectional findings from a regulatory authority in other
jurisdictions where such retail food establishments one located or
such establishments may voluntarily submit to inspection by the Mount
Prospect Department of Inspection Services to determine compliance
with the provisions of this Ordinance.
Sec. 12.308. Condemnation ofEquipment or Utensils. The Mount
Prospect Department of Inspection Services may, upon
written notice to the owner or the person in charge, specifying with
particularly the reasons therefore, place a hold order on any equipment
or utensil that it believes is in a state of disrepair, unsafe
unsuitable for use or unsanitary. °
The hold order shall state that a request for hearing may be filed
within lO days and that if no hearing is requested the equipment or
utensil shall, after this lO day period, either be immediately demtroyed
immediately removed from the premises, or brought back into compliance `
with the provisions of this Ordinance by a certain specified date that
=
is written on the inspectional report form.
If a request for hearing is received, the hearing shall be held within
00 days after receipt of the request. On the basis of the evidence
produced at the hearing, the hold order may be modified or sustained
or vacated. A written report of the hearing decision shall be furnished
to the holder of the license, by the Mount Prospect Department of
Inspection Services.
It shall be unlawful for any to pmt such equipment �' utensil, has been placed under ahoTd order, back
into service without
written permission of the Director of Inspection Services.
Sec. 12.309' Conditional License. A conditional license may he
issued or an existing license may be withdrawn and
and a conditional license issued when health code defects are found
to exist in a retail food establishment but are not considered to be
imminent health hazards. A Conditional License may be grunted at the
discretion of the regula to allow the business owner
or operator a reasonable period of time to make the corrections that
are required by law.
shallUnder no circ=s%_ ces a Conditional L,cen`^ he issued for more
than two (u) conyecutive twelve (12) month periods. However, the
conditional license may he issued for any shorter period(s) of time
at the discretion of the regulatory authority. Under no conditions
shall a conditional license exceed a period of twenty-four (24)
consecutive months.
The Purpose of a Conditional License is to allow a reasonabje�eriod
of time for correction of exi viol atiin—sin a retail _5�d_
Sec' 12'310. Office Conferences. Informal office conferences
may be held between the Mount Prospect Department
of Inspection Services and the retail food estabishment to discuss
sanitation problems. A verbatim record of these informal conferences
need not be made.
0M/
ll -B -8y
AGENDA
SAFETY COMMISSION
VILLAGE HALL
100 S. EMERSON STREET
MOUNT PROSPECT, ILLINOIS
7:30 P.M.
JANUARY 8, 1990
THE REGULAR MEETING OF THE MOUNT PROSPECT SAFETY COMMISSION,
JANUARY 8, 1990, HAS BEEN CANCELLED.