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HomeMy WebLinkAbout0156_001MINUTES COMMITTEE OF THE WHOLE NOVEMBER 14, 1989 The meeting was called to order at 7:37 p.m. Present at the meeting were: Mayor Gerald L. Farley; Trustees Ralph Arthur, Mark Busse, Timothy Corcoran, Leo Floros, George Van (Deem, and Theodore Wattenberg. Also present at the meeting were: Village loanager John Fulton Dixon, Assistant Village Manager Michael Jannis, Director of Public Works Herb Weeks, Deputy Director of Public Works Glen Andler, Public Works Administrative Aide Lisa Angell, and Director of Inspection Services Charles Bencic, Traffic Engineer Fred Tennyson and Finance Director David Jepson. Also present were three persons from the print media. 1I. MINUTES The Minutes of the Committee of the Whole meeting of October 24, 1989 were accepted and filed. III. CITIZENS TO BE RFAR12 Mr. Don Harmon, 16 North William Street appeared before Committee members to request that a decision be made regarding the traffic problems at Busse School. Mayor Farley indicated that an Ad Hoc Committee had been farmed to review the problem and that recommendations would be forthcoming. Trustee Timothy Corcoran, member of the Committee, asked that a plan be presented by which<a gravel parking lot would be constructed on the east end of the school along with the removal of the existing asphalt parkway,. Mr. Corcoran suggested that the cost of the parking lot be shared -equally by the Park District .and the Village. Mr. John Peterson, 16 North Owen Street, appeared regarding the same matter. He asked that caution signs be installed around the school indicating that children were present. Mayor Farley indicated that his request would be taken under advisement. 0, i 1 Mr. Ken Westlake, Chairman of the Mount Prospect Recycling Commission reviewed with Committee members the recommendations of the Recycling Commission regarding the removal of yard waste from the regular Village waste stream. Mr. Westlake indicated that between 25-50% of the garbage generated by residents was made up of yard waste, this included grass clippings, brush, branches and other yard material. Mr. Westlake indicated that the rationale for these recommendations was to: 1) unburden landfills; 2) to produce a reusable resource;' and, 3)'' comply with state statute. Mr. Westlake indicated that the Committee reviewed several options including one that 'would have the Village take a passive role in the collection of yard waste and leave responsibility entirely to homeowners. Other options reviewed included development of a central drop-off location and a curb -side pick-up program. Even though the Committee is recommending a curb -side pick-up program, Mr. Westlake indicated that every effort would be made to encourage citizens to manage yard waste on their property through the use of mulching and composting. Mr. Westlake also indicated that the curb -side pick-up program was geared' so that users of the service would bear the burden of paying for its cost. With regard to grass clippings„ a bag system would be utilized in which a resident purchased authorized 30-gallon/paper bags into which grass clippings would be placed. Those bags would cost $1.25 each and would be purchased by residents from local retailers. Brush and branches from yards would be picked up once a month by the Village's current scavenger service. That charge would be added to the Village's regular refuse contract and would be spread among all Village taxpayers. Leaves would continue to be picked up by the Village as they are presently. The Christmas tree recycling program would also be renewed and promoted. The Committee also proposed the development of a transfer site to be located at Melas Park. The approximate cost of this site was estimated to be $130,000. The site would be used for the short term storage of grass, leaves and recyclables currently being picked up' as part of the Village -wide recycling program. Each Board member extended their' sincere thanks to the members of the Recycling Commission as well as Mr.' Glen Andler and Administrative Aide Lisa Angell for their diligent work. Discussion among Committee members resulted in the following comments: Trustee Ralph Arthur Indicated that the $1.25 charge per bag would provide the necessary incentive for people to find alternatives to disposing of yard waste in the traditional manner. He indicated that he would like to see the Committee and staff refine the program based on statistics generated over the first months of the new program. Trustee Arthur also indicated that a good publicity program would be the key to success. Trustee Mark Busse Inquired as to whether the bags would be marked with the Village's name and contain instructions. Mr. Glen Andler responded that the $1.2:5 cost included special printing of the Village largo on the bag as well as detailed instructions regarding the program. Mr. Busse also encouraged Committee members to get infe+rmation out to residents as soon as possible. Trustee Busse also asked that the staff be diligent in trying to secure grant money to help defray the cost of the transfer site. Trustee Leo Moros Indicated that he felt there would be a tremendous pressure placed upon the State Legislature to delay the implementation of this program. Therefore, he wanted to be sure that the Village would not get stuck with a program that was extremely unpopular with Village residents. Trustee Floros was also a little skeptical of the ability of the scavenger service to determine whether ,garbage being disposed of contained a mixture of yard waste and "legitimatee' garbage. He did compliment Committee members on thein sincere attempt to build equity into the proposed program. Trustee Timothy Corcoran indicated that the yard waste program was an idea whose time had come. He disagreed with the notion that the laws implementation would be delayed. Regardless, he encouraged the Committee to continue its fine work and to concentrate onan educational program to make citizens aware of its need. Trustee George Van Geem Asked whether the Metropolitan Water Reclamation District had been notified regarding the use of Melas Park for a transfer site. Mr. Glen Andler indicated that they had been notified and did not object to the proposed use. Trustee Van Geem was also concerned that a delay in a start up of the program would result in unnecessary expenditures on the part of the Village for both supplies and capital assets. Deputy Director of Public Works Glen Andler indicated that safeguards had been built into the proposed contract with BFI, the Village's current refuse hauler. Also, the purchase of the yard waste bags would be tinned so that it would be apparent whether or not the law was beim, delayed. Trustee Theodore Wattenberg Asked that the Committee members be kept informed of the success of the program. Further discussion among Committee members resulted in the consensus to support the recommendations of the Recycling Commission and staff was directed to prepare any necessary ordinances to implement the program. MMIUw ,I " 1 .� 9 Director of Inspection Services Charles Bencic reviewed with Committee members his report regarding the current condition of the Village roads and a proposal for the long-term ,maintenance of same. Mr. Bencic indicated that approximately 65% of Village roads were rated 70 and above according to the most recent Novack-Dempsey study. Likewise, 35% of Village roads were rated 70 or below. Mr. Bencic indicated that the 70 rating was an arbitrary number except that it indicated that the condition of a particular road was such that it could be rehabilitated through resurfacing rather than total reconstruction. Mr. Bencic reviewed with Committee members the overall Novack-Dempsey rating system as well as how individuals streets are chosen for reconstruction as part of the annualroad improvement program. Mr. Bencic also explained to Committee members that Illinois Department of Transportation Regulations had recently been changed so that most any road repairs were now considered reconstruction jobs. The significance of this change was that it required a substantial amount of design work on the part of staff. This design work was necessary in order to receive IDOT approval for the expenditure of Motor Fuel Tax monies. Village Manager John Fulton Dixon asked Committee members to provide staff with some direction regarding their preference for a twenty rather than ten year road resurfacing program. The logic behind a twenty year program was that most streets are engineered for a twenty year life. If the Board was looking to maintain roads at a' 70 rating over a 10' year period, an annual expenditure of approximately three million dollars would be required. However, if that ,cycle were extended to twenty years, the annual expenditures would be about half,' Discussion among Committee members was resulted in the following responses: Mayor Farley indicated that he supported a 17-20 year program with an emphasis on reconstruction of some of the lowest rated streets. Mayor Farley also indicated that the annual road improvement program should be better timed so as not to conflict with poor weather and the Village's leaf collection program. Trustee Timothy Corcoran indicated that he favored a 20 year cycle but that the program should be updated annually to determine if the Village was maintaining the twenty year cycle. Trustee Corcoran also agreed with a renewed emphasis on the construction for the next several years. Trustee Theodore Wattenberg agreed with Mayor Farley's comments. Trustee George Van Geem indicated that he had no problems with a twenty year cycle, however, he felt that the Village's policy should set out a specific mileage target to be met each year. He suggested that seven miles of roads be resurfaced and 1.5 miles of roads be reconstructed each year. He supported the idea that program requirements should be based on a set mileage requirement rather than a set dollar requirement. Trustee Ralph Arthur agreed with an expanded road improvement. It was his feeling that the Board should review on an annual basis the number of dollars spent for resurfacing irregardless of how many miles of road were actually done. There was also some discussion regarding the need to acquire certain right- of-way in order to fully improve roads like Linnemann and Seminole. Several trustees indicated that if adjacent homeowners were not cooperative in dedicating the required right-of-way, then the Village should consider letting the road remain in poor condition. Trustee Mark Busse also agreed that an increased resurfacing budget was necessary. Further, he asked that staff look into the seriousness of the right-of-way question. Further discussion among Committee members indicated that there was a preference to determine the annual road improvement program based on dollars rather than miles. A three-year goal was set to expend approximately $1.5 million dollars each year. Reconstruction activities were to be emphasized. Mr. Bencic also indicated the probable need to engage a consultant to assist in some of the reconstruction design work. VI, .1989 TAX LEVY Village Manager John Fulton Dixon reviewed with Committee members information regarding past tax levies and asked that the Village provide direction regarding the current fiscal year tax levy as well as setting policy for future increases. Finance Director David Jepson indicated that development of a tax levy was a complex issue. Mr. Jepson indicated that the Village's levy included the levy for the Municipal Library. Mr. Jepson indicated that development of the tax levy was based on determination of the Village's current financial position as well as forecasting revenues for the next several years. Mr. Jepson indicated that year end estimates for revenues and expenditures for fiscal year 1989-90 were as follows: Revenues - $17,580,30 Expenditures $17,337.43 Balance $ 242,870 Mr. Jepson indicated that $1.5 million of the unexpected revenue could be tracedto the income tax surcharge, increases in sales tax and investment income. Mr. Jepson also indicated that there were $945,000 in unbudgeted expenditures. He indicated various projects which the Board had approve during the year, such as; Prospect Avenue reconstruction, Forest Avenue engineering and Melas Parka Mr. Jepson then reviewed with Committee members his projections for revenues over the next five years. Mr. Jepson's numbers were based on conservative assumptions regarding the annual growth in sales tax, property tax and state income tax, as well as other Village revenue. Mr. Jepson also made assumptions regarding' the trend for expenditures over the same period of time. Mr. Jepson indicated that the Village would need approximately one million dollars in new revenue on an annual basis in order to maintain the current level of services being provided. Any additions in personnel or ` major capital expenditures would require additional funding over and above the one million dollars identified. Mr. Jepson also indicated that his figures did not include the state income tax surcharge monies recently approved by the State Legislature. He indicated that they were not included because they could not be counted on as a continuing revenue source.' Mr. Jepson indicated that the monies were available for several major capital projects that had been or were currently being discussed by the Village Board, including an enhanced road improvement program, rehabilitation of the Public Safety building and some type of flood control project. It was Mr. Jepson's recommendation that the state income tax surcharge money be utilized for the special projects rather than be used to reduce property taxes. Mr. Jepson recommended that an annual goal of no more than a 5% increase in the property tax levy be set as policy and concomitantly, that increases in general fund expenditures ` not exceed a '5% increase on an annual basis. Two residents appeared before the Committee members to indicated their general satisfaction with the overall fiscal responsibility Village Board. exhibited by the However, these residents indicated a need for Board members to review each expenditure with a critical eye. Discussion among Committee members was favorable toward Mr. Jepson's recommendation. There was a general consensus to adopt his recommendation as proposed. V11. MANAURI-U"M Village Manager John Fulton Dixon reported that discussions the Elk Grove Rural Fire Protection District were moving s with ng along regarding finalization of the Village's agreement to take over fire service in the District. Mr. Dixon also indicated that Village vehicles would be displaying a red, ribbon on their antennas as a show of support for the work of MADD (Mothers Against Drunk Driving). It was requested that discussion Of Parking regulations for newly reconstructed Prospect Avenue be placed on an upcoming Committee of the Whole Agenda as well as a Comprehensive Review of Cable Operations. Television There being no further business before the Committee of the Whole, the meeting was adjourned at 10:30 p.m. Respectfully submitted, MEJ:er Mount Prospect Public Works Department INTEROFFICE MEMORANDUM 7W CMUM TO. Village Manager FROM: Director Public Worksi� DATE: November 16, 1989 SUBJECT: Flooding Concerns On September 9, 1989, approximately 25 people attended Coffee with Council and related they were having problems with flooding conditions during times of heavy rainfall. At a subsequent Village Board meeting, approval was given for a storm water study of Central Road and Wa-Pella Avenue by consulting engi- neers. At that time, direction was given to Public Works staff to review all other flooding concerns and report back on their findings. The following comments address the major flooding complaints and offer suggested corrective action that may be necessary, along with costs. It may be prudent to have a consulting engineer proficient in storm water management review our staff's com- ments and prepare bids and specifications for the rehabilita- tion of the storm sewer/combined sewer systems. Central Road and Wa-Pella The problem in this area appeared to be accumulation of water on Central Road at the intersection of wa-Pella. It has been so deep that it flooded out office buildings on both sides of Central, plus the high water overflowed south on Wa-Pella and entered the combined sewer system south of the intersection. This overflow attributed towards base- ment flooding in a two -block area. As the scope of this project was quite large, a profession- al study was done by our consulting engineers, RJN Envi- ronmental Associates Inc. The project engineer, Kathryn L. Morley will be present at the Committee of the Whole meeting on November 28 to address all issues relative to that study. A recommendation included in their report is installation of a relief storm sewer to be placed in the center of the street on Wa-Pella between Central Road and Weller Creek. This alternative is estimated to cost $875,000 in 1989 dollars. The storm sewer as designed would have a 50 -year capacity and would address surcharging conditions of storm water in other areas adjacent to this study area. There would be two interconnections with the existing storm sewer system; one on Evergreen between Can- Dota and Wa-Pella, and the other on Lincoln at the intersection of Wa-Pella. A visual, house-to-house survey was conducted in the first two blocks of South Wa-Pella and it was noted that 14 homes still had downspouts connected to the combined sewer. Disconnection of those downspouts by the resi- dents would help alleviate flooding. Fairview Gardens Flooding The Fairview Gardens Subdivision, located at the north- west corner of Wolf and Central, was built under county zoning and inspection. The Village annexed the area in the 170's and subsequently purchased the sanitary sewer sys- tem and the water system. In the past few years during heavy rainfalls, we have been experiencing street flooding on Stevenson and basement flooding in different areas throughout the subdivision. This subdivision has a separate storm and sanitary sewer system and was recently targeted as a rehabilitation area under our sewer extraneous flow program mandated by the Metropolitan Water Reclamation District. Several homes had improper sump pump connections which have since been cor- rected. There are approximately 120 homes in the subdivision which have gravity flow sewers, and their foundation drain tile discharge into the sanitary sewer. Under MWRD guide- lines, this type of connection is not cost-effective to correct. However, it is still an improper connection, which is contributing to our problem of flooding. On the sanitary sewer system, all flows go to a lift sta- tion on Horner Lane adjacent to St. Emily's Church. From there, the lift station pumps the sewage and discharges it at a higher elevation to the south side of Central Road, where it flows by gravity west on Central to the Mount Prospect Road MWRD interceptor sewer. In 1971, we re- placed the pumps and motors in this lift station and added an additional submersible pump in an adjacent wet well. For a nominal cost, I secured the services of Gasvoda & Associates to perform extensive tests on this lift station to determine if the Pumps were operating at maximum capaci- ty. Preliminary information from this firm indicates that, with all three Pumps running, our capacity may be below the rated capacity of gallons of waste water that we are trying to pass through this station. Further studies are still pending and initial indications are that our minimal cost would be approximately $16,000 for replacing the rotating -2- assemblies of the pumps. If we replace two pumps, includ- ing motors, our costs may increase to $25,000. The ulti- mate scenario may be to replace the complete station plus install a new 1211 force main from the station to Central Road. The projected cost for complete replacement would be approximately $250,000. As far as the street flooding is concerned, the storm sew ers all connect to a main sewer on Stevenson Lane and go north, discharging into the Feehanville Ditch. Most of our street flooding problems have been concentrated on Steven- son Lane. Our street superintendent suggests installing additional inlets and catch basins on Stevenson to inter- cept the flow of water and discharge it into the storm water sewer system. It is projected that this cost would be approximately $10,000. There is a concern from staff that the carrying capacity of Feehanville Ditch between Wolf Road and the Des Plaines River should be reviewed. There are indications that re- strictions are inherent, and we project that they will get worse especially after the City of Des Plaines builds a new subdivision east of Wolf Road adjacent to the Feehanville Ditch. Also, construction is underway to widen Wolf Road to four lanes with a separate storm sewer discharging into Feehanville Ditch• At present, storm water is conveyed through open ditches which will absorb some of the water and restrict rapid runoff. Cost for this type of study or rehabilitation work is unknown. North Main StreetFlooding - 4009 500,-6,00 & 700 Blocks Between Isabella and Kensington on Main Street (Rte. 83), we have combined sanitary and storm sewers on both sides of the street. However, it has been determined that all street drains on both sides of this highway drain into the combined sewer on the west side of the street. After re- view by our staff and personnel from Engineering, a recom- mendation is to install a separate storm sewer on the west side of Main Street from Kensington to Isabella. All street drains from both sides of the street would be con- nected to this new storm sewer. The new sewer would dis- charge into an existing 4211 combined relief sewer on Isabella. Projected cost is $275,000. Clearwater Storm Detention Basin - Intersection of Lonnguist & Busse This large detention basin has a raised berm paralleling Lonnquist Blvd, at the intersection of Hatlen Avenue. In some of the recent heavy rainstorms,,this basin fills up and eventually will overflow into the Colonial Heights Subdivision, flooding out homes. During rainstorms, this -3- basin drains approximately 656 acres of property in Mount Prospect and in Arlington Heights. There is a 2111 low flow discharge pipe going into a 4811 storm water sewer, which eventually increases to 6611, that goes down the rear property lines of the homes on the west side of Busse Road and then north to the outfall. When it gets to Estates Drive, the storm sewer turns and discharges on the east side of Busse Road into an open ditch on Mount Prospect Park District Golf Course property, thence to Weller Creek. Prior to the basin overflowing the banks, there is a high water overflow that siphons off additional water into the same sewer. The shopping center and homes south of Golf Road are at approximately the same elevation as the high point of the rim of this retention basin. Their storm water system is directed to the Clearwater basin. I cannot add extra height to the rim elevation of this basin without running the risk of flooding out homes and businesses to the south side of the basin. We have reviewed all options to allevi- ate this problem. In our opinion, for an expenditure of $50,000, we could install an intermediate relief pipe from the basin, which would accelerate the release rate from the detention basin but still remain within the required deten- tion. we also propose to modify the outfall structure and discharge pipes adjacent to Busse Road in the Mount Pros- pect Golf Course. Another option could be to install a new sewer along Busse Road from this basin at a cost of approxi- mately $250,000. An additional concern we have is that the drainage problems in this area will probably accelerate at such time as the Cook County Highway Department decides to widen Busse Road and add a storm sewer system. See-Gwun and Golf Road Floodincx Our street superintendent has reviewed the problems of the complainants in the 900 block of See -Gwen. Approximately 50% of the homes that were inspected had overhead sewers. In his opinion, most of the problems can be attributed to overland flooding and some improper grading. It appears that the sewer on See-Gwun fills up with storm water that has run off of Golf Road and through the rear yards of Na-Wa.-Ta and of We -Go. It is our recommendation to install a 1511 storm sewer on See-Gwun with new inlet catch basins and increase this to 18" east on Sunset and tie it into the 48" storm sewer on Na-Wa-Ta. This would remove a large amount of storm water from the sanitary sewer and divert it to the creek. -4- After review of engineering computations, it will be pro- posed to install a storm sewer on See -Gwen at an overall cost of approximately $155,000. See-Gwun & Milburn This is a separate storm and sanitary sewer system. The street flooding on the storm sewer system could possibly be resolved if School District 57 would allow the Village to install a retainage basin at the rear of Lincoln Jr. High. The sanitary sewer backup problems can be attributed to the MWRD 5411 intercepting sewer along Lincoln School surcharg- ing• When it surcharges, the excess sewage backs up into the village sanitary sewer system. Adjacent to Weller Creek, on the east end of Mount Pros- pect, is the main MWRD interceptor sewer going to Chicago for treatment. Several years ago, we experienced basement flooding in the subdivisions adjacent to this area and, to resolve the problems, we received permits from the MWRD to install relief stations. The theory behind it was that when the interceptor sewer was full and tried to back up into our sanitary sewer system, a check valve would close, prohibiting backup. We would then have pumps on the up- stream side of this check valve which would force water into the interceptor at a higher elevation. This has worked quite effectively at six locations where we made this type of installation. It may be possible to install such a relief station on Lincoln Avenue east of We -Go Trail. Projected cost $50-$75,000. Catalpa & Birch This area is served by a separate storm and sanitary sewer system. The problem is that the storm sewers are unable to take the flow of water during heavy storms. Consequently, street flooding occurs and sometimes reaches a depth where it enters adjacent residences. After extensive review, our staff felt that we would have to reconstruct some streets in the subdivision and lower their grade by approximately 6". This would allow more water ponding storage in the event of a major storm and would lower the cresting point. Existing storm sewers are inadequate and would have to be replaced with a sewer of larger diameter. It is estimated that this work would cost $200,000. Hatlen Heights Flooding There are 307 homes in the Hatlen Heights Subdivision. Many have experienced basement flooding in the past. Years ago, the residents in this subdivision were ordered by the courts to pay a special assessment to install a large storm sewer. The installation of this sewer did relieve most of the street flooding. Following that, in recent years, we -5- had an overall study done on elimination of extraneous flow by sump pumps etc. entering the sanitary sewer system. It is expected that all improper sump Pump connections will be removed before July 1990. One of the main problems in the subdivision is that all sanitary sewer water drains to a single point at Hatlen and Lincoln. It flows east on Lincoln with a 1211 diameter sewer and enters the MWRD's intercepting sewer at Weller Creek. Several years ago, we installed a sewer relief station adjacent to the MWRD's interceptor to prevent back- up into our sewer distribution systems. That did provide some relief for the residents, but it appears that the 1211 sewer may not be of adequate size to handle all waste wa- ter. Different options could include requiring all resi- dents to disconnect footing tiles from discharging into the sanitary sewer, this at a cost of approximately $5000 per residence. Other methods that a homeowner could use would be installation of a backwater valve or overhead sewer system, which would cost between $7500 and $10,000 per residence. Under current MWRD guidelines, footing tile disconnects are not cost-effective. We are unsure of what method would be best for this area, And we would recommend a professional study be authorized. Wheelina_.Road and Euclid School This is a street flooding problem in a separate sewered area. During heavy rains, there is a low point at Wheeling Road which frequently floods, with water ending up on school property. We do not have a firm price on what this work would cost, but it is recommended that a comprehensive study be made before we do any corrective action which may cause problems in other areas. Other areas in which have flooding problems include the subdivi- sion near the intersection of Park & Wood and at Seminole & River Road. This subdivision was built to Cook County standards and annexed to the Village after it was fully developed. The entire storm water system discharges into the Des Plaines River and when the Des Plaines River floods, the water is backed up through our storm sewer system into the lower -elevation subdi- vision streets. We have no recommendation on resolving this issue. If there is a concern to address it, we would recommend hiring a consulting engineer. We have four drainage ditches/creeks that run through the Vil- lage Of Mount Prospect: Weller creek, Feehanville Ditch, McDonald Creek and Higgins Creek. All these waterways have problems with flows due to obstruction of vegetation and/or :Ga eroding banks depositing earth in the flow line. On Weller Creek, approximately $600,000 has been spent over the last sever- al years to improve the flow in Mount Prospect. From School Street west to at least Route 83, there is a rather critical problem with flow and erosion. The Village does not have the right-of-way or the means to access the property for major reha- bilitation. Also, it has been noted that where Emerson Street crosses Weller Creek, the bridge deck may have to be raised as, under high water conditions, it does impede the flow of water. Feehanville Ditch is giving us problems, as our 3611 storm sewer from the Fairview Gardens Subdivision discharges into it. In the 187 flood, the water in the Feehanville Ditch was going across the top of the bridge on Wolf Road, at which time the residents on Stevenson Lane had approximately 31 of water in the streets and running into their homes. Existing records indicate that the top of pavement in the 200 block of North Stevenson is 2' below the top of the bridge over Feehanville Ditch. We recom- mend extensive cleaning of this creek, Possibly with other gov- ernmental agencies if necessary, all the way to the Des Plaines River. We are concerned that, when Des Plaines builds their new subdivision east of Wolf, together with the Wolf Road improve- ment, this storm water runoff may add to our problems. Our problems on McDonald Creek are caused mostly -by bridges adjacent to Fire Station 3 at Kensington near River and the bridge at Euclid and Wolf, where debris gets jammed and re- stricts flows. MWRD maintenance crews are responsible for keep- ing these areas clear. We have received some complaints on Higgins Creek adjacent to the Crystal Towers Condominiums. Again, the Village of Mount Prospect has no easement, as the homeowners association of Crys- tal Towers own the property through which the creek runs. After meeting with the management company, they are looking for ways for the Village to help maintain this waterway so that flows are not impeded causing overland flooding of their basement garages. It is conceivable that several million dollars could be expended on creek/drainage improvements. We have had complaints on Mount Prospect Road that are related to discharge of storm water. These residents have ditches adja- cent to the roadway and their water discharges into a Cook Coun- ty owned and maintained storm sewer system. The Village of Mount Prospect has no jurisdiction on maintenance or improve- ments in this area. Several years ago, when the MWRD required municipalities to control the extraneous flows into their sanitary sewer, their ordinances only applied to separate severed areas. We are now -7- proposing a Village ordinance which would require the disconnec- tion of all downspouts from any residence or business within the Village of Mount Prospect. The theory behind this thinking is that water splashing out may be absorbed into the ground versus discharging into the already overloaded combined sewer. Over the past several years, we have spent over $2,000,000 with our sanitary sewer rehabilitation work that was required by the MWRD and that alleviated many problems. Retention basins have been added at various locations, which had a positive effect on flood control. When the MWRD placed the O'Hare sewage treatment plant and the deep tunnel on line, there was a noticeable im- provement. The MWRD will now be constructing a large combined sewer retention basin near the O'Hare plant, which will further help our area. While all these improvements have definitely helped our residents, we may never be able to upgrade our sewer system to handle the five to ten -inch rainfalls. The last few years, we have included funding in our budget for sanitary sewer rehabilitation as a maintenance/replacement item. That program may have to be accelerated along with stricter controls on storm water entering the sanitary sewers. The following page provides a cost estimate for some of the flood improvements. Final design of the work may alter the projected estimates. Any sewer improvement or modification would be subject to MWRD approval. -8- PROJECTED COSTS FOR FLOOD CONTROL 11-16-89 Central Road and Wa-Pella $ 875,000 Fairview Gardens storm sewer 10,000 sanitary lift station replacement 250,000 North Main Street sewer replacement 275,000 Clearwater Park modifications 50,000 (if new sewer needed, $250,000) See-Gwun/Golf - add new sewer 155,000 See-Gwun/Milburn relief station 75,000 (does not include retention basin) Catalpa/Birch - reconstruct street, replace storm sewer 200,000 Wheeling Road/Euclid Avenue Park/Wood, Seminole/River Four drainage ditch/creek rehabilitations $1,890,000 * - estimated costs unknown, but could surpass $1,000,000 Camiros North Shore Transfer 7,313.53 Station Study Carlson, Knight Environmental Consulting 3,334.00 Kundra for Balefill Permit Longoria & Goldshine Court Reporters for 497.00 Pollution Control Board Hearing Mayer, Brown & Platt General Counsel, 37,722.89 and Balefill Permit Members Hanover Park Palatine Sheila H. Schultz Hoffman Estates Park Ridge Chairman, &t. ot"Directo. Arlington Heights Inverness Prospect Heights Barrington Kenilworth Rolling Meadows George Van Dusen Buffalo Grove Lincolnwood Roselle Vic` Choi— hoi°"Des DesPlaines Morton Grove Skokie William R. Balling Elk Grove Village Mount Prospect South Barrington Chairman, Exec. Com urree Evanston Niles Wheeling Glencoe Northbrook Wilmette William F. Abolt Glenview Northfield Winnetka Executive Director TO: Executive Committee FROM: William F. Abolt, Executive Director SUBJECT: Next Committee Meeting Tuesday, November 21, 1989 DATE: November 17, 1989 Solid Waste SPECIAL MEETING Agency This memo is to remind you that the next meeting of Df the Executive Committee is scheduled for Tuesday, Northern November 21, 1989 at 3:30 at the Mount Prospect C00% Public Library, 10 South Emerson, Mount Prospect. The Agenda is as follows: County 10 South Emerson Mount Prospect, IL 60056 I . Call t0 Order Phone 3121253-6323 Fax 312/253-633o II. Approval of Minutes III. Finance A. Payment Request - The following invoices totalling $216,281.97 have been submitted for work and are recommended for payment. FIRM PURPOSE AMOUNT American National Bank Trustee Charges $ 937.75 Camiros North Shore Transfer 7,313.53 Station Study Carlson, Knight Environmental Consulting 3,334.00 Kundra for Balefill Permit Longoria & Goldshine Court Reporters for 497.00 Pollution Control Board Hearing Mayer, Brown & Platt General Counsel, 37,722.89 and Balefill Permit Northwest Municipal Recycled Paper 210.00 Conference for Solid Waste Report Patrick Engineering TEPA Grant 19,227.28 Patrick Engineering Additional Services 82,792.80 Patrick Engineering Transfer Station Design 12,027.28 Peat Marwick Arbitrage Calculations 3,500.00 City of Rolling Transfer Station Siting 13,933.14 Meadows Hearing Reimbursement Schain Firsel & Burney Pollution Control Board 23,218.75 Hearing Schain Firsel & Burney Balefill Permit 6,828.15 Samelson Knickerbocker Balefill Zoning 1,739.40 & Payne William Griffen Public Relations 3,000.00 & Associates $216,281.97 ACTION REQUESTED: Approve Payment B. FY88-89 Audit Manaaemgnt Letter Recomgndations - Bill Brimm, Finance Director of Buffalo Grove, will present a formal financial accounting system and the establishment of a detailed fixed asset record system for the Agency that was recommended by the auditors. ACTION REOUESTED: Approve Financial Accounting System IV. Siting Up -date Balefill - On Tuesday, November 16, 1989, the IEPA granted a development permit for the Balefill. The approval is a major step for the project. Staff will provide a summary of the permit provisions and discuss steps in the siting process. ACTION REQUESTED: Information V. Interim Einancing The pricing team will meet with the underwriters to negotiate a cost of the issuance of the $2 million bond anticipation notes on Monday,, November 20, 1989. The team will present its recommendation to the full committee. ACTION REQUESTED: Approval of the Pricing Committee's Recommendation VI. New Business VII. old Businjgss VIII. Adiournment a Illinois Protection Agency ' �0.Box /9276. Springfield. IL 62794-9276 217/782-6762 Refer to: 0318060005 -- Conk County SNANCC Bulefill Facility Permit No. 1989 -26 -DE Log No. 1989-168 Permit File November l§, 1989 Solid Waste Agency of Northern Cook County Attention: Mr. William Abult |U S. Emerson Street Mount Prospect, Illinois 60056 Dear Mr. Abolt; Permit is hereby granted to the Solid Waste Agency of Northern Cook County (3WANCC) to develop a so/id waste management site consisting of 142 acres all in accordance with the application and plans prepared by Patrick Engineering, Inc.' received by the Agency July h, 1989 and November 0, 1980. Final plans, specifications, application and supporting documents as submitted and approved shall constitute part of this permit and are identified on the records of the Illinois Environmental Protection Agency, Division of Land Pollution Control by the permit number and log number designated in the heading above. The permit is issued subject to the standard conditions attached hereto and incorporated herein by reference, Attachments A -F, and the following special conditions: l. This facility may only accept baled municipal solid waste from SW8NCC transfer stations and nun-putrescible demolition debris from SWANCC member communities (to be used as "Ione B" fill). No hazardous, special, industrial, liquid or landscape wastes may be accepted at this facility. 2. Only Tiskilwa till which meets the material specifications may be used for construction of the recumpacted clay liner, sidewalls and cover. 3^ The clay liner shall consist of 3 feet of recompacted clay 7 feet of in situ material with 10 feet of reonmpacted clay around the perimeter of the fill, keyed into the in situ material. ' 4. Prior to placement of waste material in any new area, an Illinois Registered Professional Engineer shall certify that the bottom and sidewall liner has been developed and constructed in accordance with the approved plans and specifications. The certification procedure shall require that a Registered Professional Engineer in Illinois acquire the data necessary to determine that there is at least 10 feet of clay mmt¥rial (3 feet reconpacted) with a maximum hydraulic conductivity of l X 10-' cm/sec. The portion of the liner that is constructed shall be compacted to a minimum density of 95% Standard Proctor (ASTM -D698), at a Illinois Environmental Protection Agency ' euBox 19��Springfield. cc62794-9z76 moisture content 3-5% above optimum moisture content and under nn circumstances below optimummoisture content, tu produce u homogeneous mass that exhibits a hydraulic conductivity Of l X lO-/ cm/sec, or less. Such data and certification shall be submitted to the Agency prior to placement of waste in the areas referenced above. No waste shall be placed in these areas until the Agency has approved the engineer's certification, and performed an inspection of the new ureas, 6. The Registered Professional Engineer's certification shall be based in part on topography and/or cross sections surveyed prior to and after completion of earthwork construction necessary to affect the bottom and sidewall liners. This information shall be shown on a plan sheet noting the location of certification tests of the bottom and sidewall liners. Certification testing methods and frequency shall be in accordance with Attachment F. ». Any permeable sand, gravel or silt seams encountered during excavation shall be over excavated and sealed with a minimum thickness of 10 feet of recumpacted clay that has a maximum hydraulic conductivity of l X 10-7 cm/sec., compacted to a density of 95% Standard Proctor (ASTM -D698) at a moisture content 3 - 5% above optimum. 7. All permeability tests shall be performed in accordance with the guidelines outlined in Attachment E. 8. The synthetic liners shall be high density polyethylene (HDPE), 80 mils thick. The synthetic liners shall have extrusion welded seams and quality control measures shall include vacuum testing of |00% of all field welded seams in accordance with Attachment F. The upper liner shall be protected with a filter fabric, sand or other suitable material as necessary to protect the liner integrity, 9. This facility includes an active leachate collection system. Leachate shall not exceed an elevation of 719 feet (MSL) in any of the leachate collection manholes. lO. Leachate removed from the landfill shall be disposed of at an lEPA permitted treatment or disposal facility. The leachate shall be sampled and analyzed in accordance with Attachment A. A written log showing the daily volume of leachate removed from each cell shall be maintained at the facility and available to the lEPA. , ll. All applioable IBPA permits for leachate transfer, treatment or disposal shall ue obtained before any leachate from this facility is transported off-site. 12. A "leak detection zone", consisting of a gennet and a 60 mil synthetic liner (HDPE), shall he located between the leachate drainage blanket and the clay/synthetic liner in accordance with the plans and specifications submitted November 6, 1989. The synthetic liner shall he tested in accordance with Attachment F. Illinois Environmental Protection Agency ' cuBox 19276. Springfield, IL 62794-9276 Page 3 13. Initially, the leak detection zone shall be filled with water to an elevation in the riser, S feet below the putentiumetric level of the shallow bedrock aquifer in the nearest groundwater monitoring well. Periodic addition of water may be required until the leak detection zone is completely full and reaches steady state` Once the water elevation in the zone has stabilized, the operator shall monitor the water levels monthly. Upon completion of one year of water elevation data collection (after reaching steady state), the operator shall submit to the Agency a leak detection zone monitoring summary and proposal for a lung -term monitoring p|an. This plan should include record keeping procedures, monitoring frequency, evaluation of data and corrective action steps if necessary. This monitoring plan shall be submitted to the Agency within 90 days, after the one year of mater elevation data has been collected. This should be in the form of a supplemental permit application. 14. This facility includes an active gas collection system with gas collection piping at three levels throughout the balefill. 15, An air pollution permit from the lEPA, Division of Air Pollution Control (DAPC), is required for the gas management facilities. The OAPC should be contacted regarding the appropriate permit requirements prior to construction of the gas management facilities. lG. The baled waste may be stacked in lifts of up to 20 feet. 17. Site surface drainage or dewatering during development, during operation and after the site is closed, shall be such that no adverse effects are encountered by adjacent property owners. 18, Runoff shall be controlled from all active areas of the balefill. Any water that comes in contact with the waste shall be treated as leachate. 19. The best available technology (muffler, berms and other sound shielding devices) shall be employed to minimize equipment noise impacts on property adjacent to the site during both development and operation. 20. Appropriate measures shall be taken to adequately control vectors, dust, blowing litter and odor. 21. If alternate daily cover material is goinq to be proposed (i.e., heavy-duty tarpaulin on the vertical face) it should be included in the operating permit application on an experimental basis, 22. This facility may only accept waste from 6:00 a.m. to 7:00 p.m. Monday through Saturday. Adequate lighting shall be provided if operations are conducted without sufficient daylight. 60-04 Illinois Environmental Protection Agency - P. O. Box 19276, Springfield, IL 62794-9276 Page 4 23, The closure and post -closure care plans are hereby approved in accordance with 35 Ill. Adm. Code, Subtitle G, Part 807. 24. The operator shall notify the Agency within 30 days after receiving the final volume of waste. 25. The operator shall initiate implementation of the closure plan within 30 days after the site receives its final volume of waste. 26. The operator shall not file any application to modify the closure plan less than 180 days prior to receipt of the final volume of waste. 27. Final cover is to be placed in lifts not to exceed 8 inches (loose). The final cover, exclusive of any topsoil vegetative layer, should be placed at a moisture content 3-5% above optimum (ASTM D698) moisture content and under no circumstances below optimum moisture content. The topsoil layer is not to be compacted. The final cover shall be compacted with a sheepsfoot roller, with "feet" as long as the lift is thick. Each soil layer shall be disked sufficiently to break down oversized clods, obtain a uniform moisture content, and ensure uniform density. Roots, cobbles, debris, organic and other deleterious material shall be removed from the clay soil prior to compaction. The final lift of final cover shall attain a minimum of 90% of ASTM D698 (Standard Proctor) density. Compaction testing shall be conducted and reported in accordance with Attachment F. Compaction test results, moisture -density curves (ASTM 0698) and related soil data must be submitted to the Agency with the plan sheets and closure affidavits required by 35 Ill. Adm. Code, Section 807.508. 28. If necessary, the soil over the entire planting area shall be amended with lime, fertilizer and/or organic matter. On sideslopes, mulch or some other form of stabilizing material is to be provided to hold seed in place and conserve moisture. 29. The owner and operator shall monitor gas, water and settling for any closed area of the site and shall take whatever remedial action is necessary to abate any gas, water or settling problems which appear during that time. Post -closure groundwater monitoring shall be conducted and reported to the Agency on a quarterly basis for the post -closure care period for the monitoring wells and parameters identified in Attachment A. 30. The permittee shall continue post -closure care activities (leachate collection and treatment, gas collection and treatment, and cover maintenance) for this site until the Illinois Enviornmental Protection Agency determines that leachate and gas generation has sufficiently diminished, so as not to cause a threat to human health or the environment. 31. During construction of the groundwater monitoring wells, any sand or gravel seams encountered within the Tiskilwa till, that are at least 2 feel thick, contain free water and exhibit a hydraulic conductivity of 1 X 10- cm/sec. or greater, shall also be monitored. If sand or gravel LOAMI Illinois Environmental Protection Agency ' P.8Box /9276, Springfield, IL 62794-9276 Page 5 seams are encountered and meet the criteria above, the Agency shall be notified within seven days, and additional wells shall be installed and monitored in accordance with Attachment A. 32. The Agency reserves the right to require installation of additional monitoring devices, to alter selection of parameters to be analyzed and to alter monitoring frequencies as may be necessary to fulfil( the intent of the Environmental Protection Act. 33. The laboratory testing results for groundwater samples from all monitoring wells, shall be examined and evaluated quarterly. The examination will include documented sampling protocol and chain of custody records. 34. The values for allparameters from the first four quarterly sampling events wilT-5�7Isi� to calculate the background comparison values, using the Cochran's Approximation to the Behrens -Fisher (CABF) Student's T-test. 35. The background values for allor i parameters shall be the Practical Quantitation Limit (PVL) as de�T�,—Tn the 3rd Edition of Test Methods for Evaluating Solid Wastes, Method 8240. 30. The field measurements from the piezometers shall be evaluated to monitor the dewatering effect of the cell —construction and the effectiveness of the cutoff wa|l. The groundwater levels will be utilized to determine changes in the putentiumetric level and the potential for off-site impacts to water levels. 37. If the quarterly evaluation of groundwater levels measured in the piezometersindicates that the dewatering facilities are potentially waterimpacting levels beyond the property lines of the Balefil}, then the operator shall, within 15 days, submit to the IBPA for approval a revised excavation plan. 38. The laboratory testing results of the groundwater from the lysimeters shall be examined and evaluated annually. The lysimeters will be installed in the clay at base elevations surrounding the cell inverts. 39. The evaluation and assessment plan for the lysimeters shall follow the same procedures as outlined in Special Condition 40 of this permit. 40. If the quarterly evaluation of groundwater quality parameters indicates that a significant increase (for inorganicparameters) with background levels, of the appropriate up -gradient monitoring well or the individual well, as defined by the Student's T-test at the 0,05 level of significance or twice the P0L's (for organic parameters), the operator shall initiate tb6—assessment response plan outlined below. Illinois Environment I Protection Agency ' e0.Box /v276,Springfield. IL 62794-9276 Page h a. The operator shall obtain additional water samples within 7 days from the affected wells. The samples shall be obtained in accordance with IEPA accepted procedures, Samples shall be split in two and each sample delivered to a separate laboratory for testing. Analyses of each split sample will then be compared to the initial analyses, the background analyses and to each other to determine if the significant difference previously detected was a result of laboratory or sampling error. b. If the split analyses confirm a significant increase from the background water quality readings, the Balefill operator will provide written notice to the IEPA within 7 days of such confirmation and will proceed to paragraph (u) below, If no significant increase from background water quality level readings is indicated, the operator of the Balefill facility may terminate implementation of the assessment C. Within 15 days after the notification of the [BPA, the operator of the Balefill facility, shall develop and submit to the IEPA for approval a specific assessment plan to: a) determine whether or not waste or waste constituents have entered the groundwater; b) determine the rate and extent of migration of waste or waste constituents into the groundwater; c) determine the concentrations of waste and waste constituents in the groundwater; and d) begin background water quality monitoring at the subject well. Water samples shall be obtained and analyzed monthly until the assessment and the corrective actions (if needed) have been completed. The plan shall assess the extent of groundwater contamination, the rate of migration and the concentrations of the contaminated grnundwuter. The plan shall specifically enumerate as a minimum: l) the number, locations and depths of newly proposed monitoring wells; 2) sampling and analytical methods for testing at the Balefill facility; and 3) evaluation of procedures previously utilized for gathering groundwater quality information. The plan shall be implemented within 30 days of IEPA approval. d, A Corrective Action Plan must be submitted for approval within 90 days if the results of the study outlined in paragraph (o) above indicate groundwater contamination. This plan shall be prepared by an experienced engineer familiar with the hydrogeolugiu conditions, design and construction of the Balefill facility, The corrective action plan shall consist of preparation of a report documenting the findings of all previous investigations, design of a plan for corrective action, and a time estimate fnr completion of the proposed corrective action. The plan shall be implemented within 30 days of IEPA approval. 41. Construction monitoring, design, and maintenance of groundwater monitoring 40*01 Illinois Environmental Protection Agency , P. O. Box 19276. Springfield, IL 62794-9276 Page 7 Attachment A - Groundwater monitoring Attachment B - Groundwater monitoring conditions Attachment C - Diagram of monitoring well construction Attachment D - Monitoring well plugging procedures. 42. Inspections of the closed landfill shall be conducted quarterly. Records of field investigations, inspections, sampling and corrective action taken are to be maintained at the site and made available to IEPA personnel. During the post -closure care period, these records are to be maintained at the office of the site operator. 43. During the post -closure period for any or all portions of the facility, corrective action shall be taken if problems, including but not limited to the following, occur: ponding cracks greater than one inch wide gas problems odor problems dead or stressed vegetation vegetation with taproots growing in areas not so designed vector problems leachate popouts or seeps 44. The operator shall notify the Agency that the site has been closed in accordance with the approved closure plan utilizing the Agency's Closure Affidavit Request Form. 45. This permit is for construction and development only. No waste may be received at the site until such time as an operating permit is issued by this Division. Each of the six cells must obtain an individual operating permit. 46. This permit is subject to review and modification by the Agency as deemed necessary to fulfill the intent and purpose of the Environmental Protection Act, and all applicable environmental rules and regulations. 47. This permit is issued with the expressed understanding that no process discharge to Waters of the State or to a sanitary sewer will occur from these facilities. If such discharge occurs, additional or alternate facilities shall be provided. The construction of such additional or alternate facilities may not be started until a permit for their construction has been issued by the Agency. 48. Any modification to the facility shall be the subject of an application for supplemental permit for site modification submitted to this Agency. Illinois Environmental Protection Agency ' �0.Box l9276,Springfidd, IL 62794-9276 Page 8 48, Permittee shall notify the Agency of any changes from the information submitted to the Agency in its application for a developmental and/or operating permit for this site. Permittee shall notify the Agency of any changes in the names or addresses of both beneficial and legal titleholders to the herein -permitted site. Such notification shall be made in writing within fifteen (15) days of such change and shall include the name or names of any parties in interest and the address of their place of abode; or, if a corporation, the name and address of its registered agent. SO. The Applicant must notify the Agency in writing that the development of the site has been completed in accordance with the Development Permit or a Supplemental Permit, if appropriate, before a pre-operation site inspection can be conducted or an Operating Permit issued. 51� The Operator shall submit proof of Final Planned Unit Development approval from the Cook County Board of Commissioners prior to application for the initial operating permit. The original and two (2) copies of all certifications, logs or reports and three (3) copies of groundwater monitoring chemical analysis forms which are required to be submitted to the Agency by the permittee should be mailed to the following address: Illinois Environmental Protection Agency Compliance Section Technical Compliance Unit Division of Land Pollution Control — #24 2200 Churchill Road Post Office Box 19276 Springfield, Illinois 62794-9276 Very truly Permit Section Division of Land Pollution Control LWE:DWC:ct/3888k,1-8 cc: Maywood Region Compliance Section Patrick Engineering, Inc. Chicago Gravel Company Division File DNPC, Bruce Yurdin ORDINANCE NO. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE VILLAGE OF MOUNT PROSPECTe ILLINOI4 i BE IT ORDAINED by the President and Board 9; Trustees Of the Village of mount Prospect, Cook County, Illin I ois, acting in the exercise of their home rule power; SECTION 1: That a new Section 22.102.1 Cif Chapter 22 be inserted, which section shall be and read as follows; 'Section 22.102.1. Discharge of downspouts into c4 rat.- fill or combined sewer pro ibited. No person shall discharge or cause to be discharged any downspout into a sanitary or combined sewer within the Village of Mount Prospect. Said downspouts shall discharge onto the ground surface as followsi, 1. All downspouts shall have a ninety degree (900) fitting at the ground and shall not be directed toward a side lot line. 2. No downspout shall discharge more than five feet from the foundation line or iless than twenty feet from the front or rejt property line. 3. No downspout discharge point shaj� be less than five feet from the side lot 1,4ne.' SECTION 2. That all ordinances or parts, of ordinances in conflict herewith are hereby repealed, SECTION 3: That this ordinance shall be in full force and effect from and after its passage and approvil in the manner provided by law. PASSED: This day of 1989. AYES: NAYS: ABSENT: BASS: APPROVED by me this day of , 1989. Pres int of t e Tillage -,,oMt. Prospect ATTESTED and FILED in the office of the Village Clerk this day of 11 , 1989. Villaje C er 2 Phone: 708 / 392-6000 Fax: 708 / 392-6022 AGEND , BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Special Meeting, Wednesday, November 29, 1989 Trustee's Room Village Hall 7:30 P.M.* 1. CALL TO ORDER 11. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B. Fiscal Year '$9-'90 Community Development Block Grant C. Downtown Redevelopment Update V. NEW BUSINESS V1. ADJOURNMENT MAYOR GERALD L FARLEY TRUSTEES RALPH W ARTHUR MARK W. BUSSE TIMOTHY J. CORCORAN LEO FLOROS GEORGE A. VAN GEEM THEODORE J. WATTENSERG Village of Mount Prospect VILLAGE MANAGER JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A. FIELDS Phone: 708 / 392-6000 Fax: 708 / 392-6022 AGEND , BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Special Meeting, Wednesday, November 29, 1989 Trustee's Room Village Hall 7:30 P.M.* 1. CALL TO ORDER 11. ROLL CALL III. APPROVAL OF MINUTES IV. OLD BUSINESS A. Facade Program Update B. Fiscal Year '$9-'90 Community Development Block Grant C. Downtown Redevelopment Update V. NEW BUSINESS V1. ADJOURNMENT BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION W, IMOU0 *161 The regular meeting of the Mount Prospect Business District Development and Redevelopment Commission was called to order by Chairman Predovich at 7:45 P.M. on Wednesday, October 25, 1989 at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL Members of the Commission 'present: Irvana Wilks, Paul Hoefert, Earl Johnson, Joseph Janisch, Bart Keljik (arrived 8:12 P.M.), and Chairman Hal Predovich. Absent was Commissioner John Eilering. Also present were Dave Clements, Director of Planning and Zoning, Kenneth Fritz, Economic Development Director, Kevin Dougherty, Daily Herald Reporter, T. D. Roche Raegel, Mount Prospect Journal Reporter. •IFRMT3� E Office Pa.king: The Real Estate Division of the Post Office was not able to finalize the purchase of the single-family home site adjacent to their facility on Central Road. Before negotiations could be completed, a private party purchased the property and is rehabing the home for single-family use. Since the patron parking and access is still inadequate, attention should be focused on a different solution to solve the problem. Facade Update: The White Hen Pantry was opened for business in mid-September and the stores immediately adjacent to the White Hen Pantry on Prospect Avenue were completed under the Facade Program along with the streetscape adjustments for the new pedestrian lights. The re -wiring of the pedestrian lights will finally conclude the efforts to eliminate all unnecessary overhead wiring in the block on Prospect Avenue between Main Street and Emerson. This project has been anticipated since 1981. Community Development SIt 2=rarn 1990: Dave Clements indicated to the Commissioners that the annual review of the Community Development Block Grant Program projects should be updated as regards the BDDRC's recommendations. The Commission discussed with staff the potential projects that the staff has in mind as well as the previous recommendations for use of the Block Grant BDDRC Minutes October 25, 1989 Page Two funds including a brochure that would identify the proposed redevelopment potential in the triangle area and in the downtown generally. The Commissioners were asked to bring their ideas regarding next year's projects to the next meeting, scheduled for November 29. At that time, the staff will need a final recommendation from'BDDRC to transmit to the Plan Commission for their public hearing in December. Mr. Clements indicated that discussions should continue with Northwest Electric Supply Company and their architect, Keith Youngquist. It is ;hoped that by mid-November a workable expansion plan can be developed for discussion with interested developers of the TIF project area and Public Works garage site. It is essential that this key parcel in the expanded TIF district be finalized so that the overall plan for redevelopment can be developed. Irvana Wilks asked that a community exhibit be prepared that would highlight the facade program showing before and after panels of some of our facade -improvements in the downtown area. A traveling, exhibit was discussed to be moved from place to place, such as the library, the banks, and the Village Hall, Paul Hoefert asked that he be placed on the mailing list of the Chamber News Letter. Ken Fritz indicated that he would check with the Chamber to make sure that he was added to their mailing list. Because of the Thanksgiving; Holiday, Mr. Predovich suggested that the next meeting be held on November 29, the Wednesday following Thanksgiving. The main focus of the meeting would be to discuss the projects for the 1989-90 CDBG Program. The meeting was adjourned at 8:55 P.M. on a motion by Joseph Janisch, seconded by Bart Keljik. The motion to adjourn passed unanimously: _° _ Ae Kenneth H. Fritz Economic, Developme ector BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION CALL TO ORDER: The regular meeting of the Mount Prospect Business District Development and Redevelopment Commission was called to order by Chairman Predovich at 7:45 P.M. on Wednesday, October 25, 1989 at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL Members of the Commission 'present: Irvana Wilks, Paul Hoefert, Earl Johnson, Joseph Janisch, Bart Ke1jik (arrived 8:12 P.M.), and Chairman Hal Predovich. Absent was Commissioner John Ellering. Also present were Dave Clements, Director of Planning and Zoning, Kenneth Fritz, Economic Development Director, Kevin Dougherty, Daily Herald Reporter, T. D. Roche Raegel, Mount Prospect Journal Reporter. w►� Eost -Qfgce Parkina: The Real Estate Division of the Post Office was not able to finalize the purchase of the single-family home site adjacent to their facility on Central Road. Before negotiations could be completed, a private party purchased the property and is rehabing the home for single-family use. Since the patron parking and access is still inadequate, attention should be focused on a different solution to solve the problem. Facade Update: The White Hen Pantry was opened for business in mid-September and the stores immediately adjacent to the White Hen Pantry on Prospect Avenue were completed under the Facade Program along with the streetscape adjustments for the new pedestrian lights, The re -wiring of the pedestrian lights will finally conclude the efforts to eliminate all unnecessary overhead wiring in the block on Prospect Avenue between Main Street and Emerson. This project has been anticipated since 1981. Qommui)ity Develgpment Bl gqk GW Prggrarn IM: Dave Clements indicated to the Commissioners that the annual review of the Community Development Block Grant Program projects should be updated as regards the BDDRC's recommendations. The Commission discussed with staff the potential projects that the staff has in mind as well as the previous recommendations for use of the Block Grant BDDRC Minutes - October 25, 1989 Page Two funds including a brochure that would identify the °proposed redevelopment potential in the triangle area and in the downtown generally. The Commissioners were asked to bring their ideas regarding next year's projects to the next meeting, scheduled for November 29. At that time, the staff will need a final recommendation from BDDRC to transmit to the Plan Commission for their public hearing in December. Mr. Clements indicated that discussions should continue with Northwest Electric Supply Company and their architect, Keith Youngquist. It is hoped that by mid-November a workable expansion plan can be developed for discussion with interested developers of the TIF project area and Public Works garage site. It is essential that this key parcel in the expanded TIF district be finalized so that the overall plan for redevelopment can be developed. Irvana Wilks asked that a community exhibit be prepared that would highlight the facade program showing before and after panels of some of our facade improvements in the downtown area. A traveling exhibit was discussed to be moved from place to place, such as the library, the banks, and the Village Hall. Paul Hoefert asked that he be placed on the mailing list of the Chamber News Letter. Ken Fritz indicated that he would check with the Chamber to make sure that he was added to their mailing list. Because of the Thanksgiving Holiday, Mr. Predovich suggested that the next meeting be held on November 29, the Wednesday following Thanksgiving. The main focus of the meeting would be to discuss the projects for the 1989-90 CDBG'Program. ADJOUBNM = The meeting was adjourned at 8:55 P.M. on a motion by Joseph Janisch, seconded by Bart Keljik. The motion to adjourn passed unanimously. Re aec if ullv"'submitt d. KennethR Fritz BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Wednesday, August 30, 1989 CALL TO ORDER: The regular meeting of the Mount Prospect Business District Development and Redevelopment Commission was called to order at 7:30 P.M. on Wednesday, August 30, 1989 at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL CALL: Members of the Commission present: Irvana Wilks, Earl Johnson, Joseph Janisch, Paul Hoefert, and Chairman Hal Predovich. Absent were Commissioners Bart KeIjik and John Eilering. Also present were Dave Clements, Director of Planning and Kenneth Fritz, Economic Development Director. 152 The minutes of June 21, 1989 were approved on a motion by a motion by Earl Johnson, seconded by Irvana Wilks. The motion passed unanimously. Public Safft BUjIding Spgo LLtilizatIon Study: Dave Clements reported that by mid-November there should be a report finalized by the staff committee and consultant regarding the possible re -use of the Public Safety Building and/or relocation if deemed necessary. Analysis gf Water Tower ftmQmr Dave Clements indicated that the water tower removal discussion has basically focused on the financial aspects and has, therefore, been the prime responsibility of the Finance Commission to discuss. Mr. Predovich indicated that he would speak to the Chairman of the Finance Commission and relay the earlier discussions by BDDRC. PEgspect Avenge ImpLgvernenjg gnj Widgnbg: Dave Clements brought the Commission up-to-date regarding the widening of Prospect Avenue east of Maple Street that has been programmed for completion before the close of the construction season this Fall. He indicated that parking along Prospect Avenue is being considered for long-term commuter parking in this particular area. BDDRC Minutes August 30, 1989 Page Two 'Post Offim AMuJc&n of AWnIng Slngk-_EgmIy bmgj Ken Fritz reported that the Post Office Real Estate Division is in the process of finalizing the purchase of the single-family adjacent to the patron parking. This home, if acquired and removed, would substantially improve the patron parking access and capacity off of Central Road. Mr. Predovich will contact the Postmaster to see if. the Downtown Development Commission can tour the Post Office facility at some time in the near future. White Hen Pantry: Ken Fritz reported that the White Hen Pantry was looking for amid -September opening date after some delays caused by Commonwealth Edison. NEW BUSINESS: The Commissioners received a brief update from Planning & Zoning staff regarding the latest discussions with regard -to potential developers for the former Public Works site on Pine Street. Francis Cadillac is leasing the former Public Works garage site on a month- to-month basis. Northwest Electric discussions have continued with the staff and potential developers urging them to complete their design for an expanded facility. Mr. Clements indicated that there are two other developers who have indicated an interest in developing a portio of the triangle and preliminary discussion has already taken place with a developer from Evanston in this regard. ADJOURNMENT: The meeting was adjourned at 9:10 P.M. on a motion by Irvana Wilks, seconded by Joseph Janisch. The motion to adjourn passed unanimously. FINANCE COMMlSSIDN AGENDA Thursday, November 30, 1989 7:3o P.M. Trustees Room Village Hall 100 South Emerson Street I Call to Order II Acceptance of Minutes of November 9, 1989 III Elevated Water Storage Tank Report IV Purchasing Procedures V Finance Director Report VI Other Business VII Adjournment