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HomeMy WebLinkAbout4966_001MINUTES COMMITTEE OF THE WHOLE OCTOBER 10, 1989 ROLLCALL lam 11. MINUTE The Minutes of the Committee of the Whole meeting of September 26, 1989 were accepted and filed. There were no citizens present wishing to address the Board and the Committee moved on to the next item of business. IV. P PISCSION F U JQ . -BLIC WRKDEEARIMEM SEMICES AUNQ PERSO OS Village Manager John Fulton Dixon introduced this item by saying that this review comes as the result of a request by Trustee Van Geem based on last year's Budget Hearings, to spend some detailed time discussing the overall Public Works operation. Public Works Director Herbert Weeks reviewed with Committee members his report covering a comprehensive analysis of the Department's service responsibilities and labor requirements. Mr. Weeks indicated that the Pubic Works Department was divided into three major Divisions. These Divisions included: Water/Sewer; Streets/Public Buildings and Forestry/Grounds. Mr. Weeks explained that each of these Divisions were responsible for the repair and maintenance of an extraordinary number of infrastructure and public assets including approximately 150 miles of municipal streets, 20,500 parkway trees, 1900 fire hydrants, 19 public buildings, 165 miles of water mains including the pumping stations and reservoirs for the local portion of the JAWA, water system, 450 street lights and several storm water detention, basins. Also reviewed were the areas which the Public Works Department currently contracts out for services. Mr. Weeks indicated that over the last ten years, the Public Works work force has remained relatively stagnant even though in 1977, the Forestry Division was created without any addition to then current staffing levels. Mr. Weeks reviewed several statistical reports Haat showed that the staffing level for the Mount Prospect Public Works Department was considerably lower than the staffing levels for comparable neighboring communities and even some smaller suburban communities. Mr. Weeks indicated that all current Public Works employees are cross -trained in all aspects of Public Works' responsibilities. In hiring, . Weeks commented that he generally seeks an individual with expertise in a particular specialty and then builds on that expertise with substantial cross -training. It was indicated that daily labor was allocated on a needs basis in conjunction with the season and particular daily problems. Mr. Weeks indicated that because all personnel were cross -trained and generally not pigeon -holed into specialty jobs through union contract or inflexible management style, that the Department was able to achieve its high degree of efficiency. Mr. Weeks specifically requested that: 1. A Vehicle Services Division be created whereby a present Foreman be elevated to the level of Superintendent with two Foremen being responsible for day and evening shifts. This change would not require any new personnel but would allow greater efficiency in this critical operational area. The new Superintendent would have the flexibility to give more attention to scheduling and inventory control. A night -shift Foreman would allow for greater supervision and higher efficiency during evening operation. 2. The addition of six new maintenance personnel be authorized. These would be general hires with the additional manpower being allocated on an as -needed basis. 3. The possible hiring of additional personnel based on the results of State and Federally mandated laws and regulations including the collection of residential yard waste; the I+CAP requirements for the Metropolitan Water Reclamation District and water system backflow' prevention program. There was extensive discussion among Committee members. Generally, they were very supportive and complimentary of the current level of services and efficiency being exhibited by the Public Warks Department. Specific comments and questions were made by each of the Trustees: MyAr Geraldgriev, inquired about the details behind the pending back-flow prevention program mandated by State Statute. This, in effect, would require the retrofitting of most Village structures (including residential) with devices that would prevent potential contamination of the Village's waster system. At this time, the State was not pushing enforcement of the program but it was quite possible this could begin to happen in the near future. Mayor parley also inquired generally about the Village's snow plow operations as well as the fact that he noticed potholes were not being repaired as quickly as they had been in the past. Public Works Director Herbert Weeks indicated that pothole patching is one of the areas in which a lack of manpower had a negative impact on the Department's ability to keep up with maintenance and repairs on an ongoing basis. Trwastee " 'imothy CQmgran, asked tate Village Manager for his recommendation regarding Mr. Weeks' request, Mr. Dixon indicated that he agreed with the Public Works Director's request for the operational change in the Vehicle Maintenance Area, however, he indicated that the addition of any new personnel would depend on the Village Board's decision as to what overall level of services they felt were prudent. Mr. Dixon explained that if service levels were to be maintained at their present levels, then no additional personnel was necessary. If, however, service requests continued to increase, it was quite possible that additional personnel were warranted. With regard to State mandated programs, Mr. Dixon indicated that he would recommend a wait-and-see attitude at this time. Trustee Corcoran also indicated that he would like to see a discussion of the Village's Ten Year Road Resurfacing program. Trustee codorg WAgokm indicated that he agreed with the organizational changes recommended by Mr. Weeks but that he had not seen any demonstrated need for additional personnel for daily maintenance operations. Trustee Wattenberg also advocated a wait-and-see attitude regarding State mandated programs. ia4 indicated that he favored the operational change with regard to vehicle maintenance. However, he indicated that before a decision was made art additio personnel, h would like Mr. Weeks and his staff to do a comprehensive review on the propriety of contracting out for more of the work currently being handled by Public Works personnel, Trustee Arthur also questioned whether it was prudent fdr the Village to continue to maintain State roads within the Village. lir, Weeks responded that the Department currently contracts out a substantial portion of its ongoing work and that additional contracting out would have to be reviewed on a case-by-case basis, -3- Mr. Weeks indicated that not only do you pay a premium for such outside help but it also becomes necessary to increase your supervision of such projects to make sure that performance is adequate. limstee Mark Busse asked what the probable outcome would be if no additional personnel were added. Mr. Weeks indicated that many of the ongoing maintenance schedules his Department tries to follow would probably have to be cut out or scaled back. Specifically, Mr. Weeks indicated that catch basin cleaning, water main and sewer repair and maintenance as well as tree trimming schedules would have to he reviewed. Mr. Weeks indicated that his staff gives priority to service -related calls in an effort to give citizens a timely ;response to their individual complaints and concerns. This, is sometitztes dune at the expense of ongoing repair and maintenance of the Village's overall infrastructure. Mr.. Weeks indicated that this balancing of priorities was unavoidable with present staffing. Trustee Busse also inquired about the substantial overtime expenses included in the Public Works budget. Mr. Weeks indicated that this overtime was attributable in some degree to a lack of manpower. He indicated that while additional people would help reduce these numbers, it would probably not eliminate overtime due to the emergency nature of some of the Department's responsibilities; i.e., snow plowing, flooding. Trustee oro indicated that he was very satisfied with the Department's current level of services. He indicated that items such as grounds beautification and the Village's tree trimming program 'should continue to receive priority. He indicated that these programs help instill a sense of pride in the community and were much too valuable to cut rack. Trustee Floras also indicated that he favored additional contracting out as long as the Village did not lose control over the quality of the work performed. Trustee Floros indicated that during upcoming budget hearings, he would like specific programs to be highlighted so that Trustees may get a better understanding of the overall operation . of the Public Works Department. Trustee.' eorre Vire [~ asked a series of questions regarding the logistics of how the Public Works Department carries out its responsibilities. Trustee Van Geem also indicated that he favored a comprehensive look at the ability of the Village to contract out more of its responsibilities. He also wanted to focus on what he considered to be discretionary services such as maintenance of the railroad right -cif -way and the Village's extensive tree care program. (Trustee Leo Floros was adamantly opposed to any cuts in this area.) Trustee Van Geem indicated that he would like the Public Works staff to undertake a, comprehensive review of manpower requirements with regard to specific areas of responsibility. He would like an estimate of the man hours required to perform specific tasks so that a clearer understanding of whether it was financially feasible to contract out could be made. -4- General discussion among Committee members resulted in a consensus that the operational change to the Vehicle Maintenance Division be approved immediately and that a decision regarding additional personnel be deferred until the upcoming Budget Hearings. Village Manager John Fulton Dixon reviewed with Committee members the status of the Village's current Road Resurfacing Program. He indicated that things were going a little slower than had been anticipated because of weather and delays with the contractor. However, he indicated that he expected most of the work to be completed by the end of the month. Mr. Dixon also reported that the Central Road Widening Program, while delayed, was still scheduled to be completed by the end of November. Additionally, Mr. Dixon indicated that preliminary work bad begun on the Wolf Road Improvement Project. V1. ANY LOTHER —BEEINE M Mayor Gerald Farley indicated that he would like the following items addressed at an upcoming Committee of the Whole meeting: 1. Anti -Graffiti Ordinance 2. Ban on the Sale of Cigarettes to Minors 3. Prohibition on Smoking for Future Hires in the Police and Fire Departments Trustee Leo Florets inquired as to the status of discussions With residents regarding the parking problems around Busse School. Mr. Dixon indicated that he and Mr. Tayler had been in contact and that they were in the process of trying to poll residents regarding an acceptable solution. "D There being no further business before the Committee of the Whole, the meeting was adjourned at 9:50 p.m. MEJ/rcw Respectfully submitted, MICHAEL E. JANONIS Assistant Village Manager 10 ORDINANCE NO. AN ORDINANCE AMENDING ARTICLE XV ENTITLED "PROPERTY MAINTENANCE CODE" OF CHAPTER 21 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 21-1503 of Article XV entitled "Property Maintenance Code" of Chapter 21, as amended, is hereby further amended by adding thereto the following; so that hereinafter said Section 21.1503 shall include in proper alphabetical sequence the following definitions: BOARDED UP: Any closing up of the window, doorway(s) , or other means of egress and ingress of any structure. STRUCTURE: That which is built or constructed, including but not limited to buildings for any occupancy or use. SECTION TWO: That Section 21.1516 of Article XV entitled "Property Maintenance Code" of Chapter 21, as amended, is hereby further amended by adding thereto paragraph E.; so that hereinafter said Section 21.1516.E shall be and read as follows: 11E. Exterior openings in vacant structures. 1. Exterior openings to be secured: a. Any exterior opening in a vacant structure shall be closed and secured for its entire height and width with wood or a similar non -penetrable material. b. The wood or other non -penetrable covering affixed in, over, or behind any exterior opening of a vacant structure shall be painted a color consistent with the exterior of the vacant structure. C. No structure or portion of a structure that has been boarded up pursuant to the provisions of Section 21.1516.E shall be required to paint the boarded up surface if said vacancy is reasonably anticipated to remain for a period of fourteen (14) days or less. 2. Permit Required: a. No building may be boarded up in the Village of Mount Prospect without first obtaining a permit from the Inspection Services Department. Application for said permit shall be accompanied by a statement describing with particularity the type of materials to be used for the boarding up and the exact area to be boarded up. The fee for said permit shall be seventy-five dollars ($75.00). b. In the event that a structure is rendered vacant as a result of fire or other sudden catastrophic occurence, such that a permit cannot be reasonably obtained prior to the boarding up of such structure, the owner shall make application for said permit within 48 hours of the event rendering said structure vacant. C. Notwithstanding the requirements contained herein, a residential structure rendered vacant due to fire or other sudden catastrophic occurence shall not be required to pay the permit fee provided in 2.a herein. 3. The permit applicant shall post a cash bond with the Village of Mount Prospect at the time of application equal to $2/sq.ft- of area to be boarded up. Said bond may be used by the village of Mount Prospect to correct t deficiencies in or to maintain the boarded up por of the building. Rp,EE: That this ordinance shall be in full force and S and publication in sc—TION—M approval effect from and after its passage, appro pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this _ day of 1989. Gerald L. Farley, Village President ATTEST: Carol A. Fields Village clerk Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: :'OHN FULTON DIXON. VILLAGE MANAGER FROM: RONALD W. PAVLOCK, CHIEF OF POLICE SUBJECT: LIQUOR COMMISSION HEARING - 10/12/89 - MCBRIDE'S LATE: 13 OCTOBER 89 -lie mayor requested that I ask the Village Attorney, through your cf f _,.ce o ore-oare two ordinances --hat will hopefully eliminate future problems with beer gardens in the Z',. Village. _s you kncw, aSt n .4a Itt,' O;ner Of McBride Is. accoriipanled by his staff and ney, met with the, Mayor and se%,eral neighbors of McBridels. The �Dottc�n,, line cf t!,e entire meetilng as articula-ed bv -r,,istee C,)rcoran is that both parties 111USt come to a compromise and be good 11 e i q 11 _-o Ir S . He put the burden Pririiarily on McBridels. but the :,,eirTh,h.ors stated that they would certainly be willing to work- on a:1Y wo,,_lld eliminate the -,101se COMin(l frC-III M-Brvdel s B e Ga: deal . `after the Bleet-­19 1 -t -e Mayor and T agreed that we have a j ". 4 - -v, - r all! residents in the village tD 4rita ;Om-, ,-revers-.ative legislation to preclude t1iis type Df dilemma frcm ,,a77en­1g In JtlerTjeghhr ` 1 date f• 1' -h �rhoods, as we-,. as set a -c- of the McBride's Beer Garden, The two ordina-nces ,-revio":_:;_'v li"Scussed with Everette Hill are as follows: An amendment and/or addition tc our current Liq_ior T_c-ense C_-di.,,lance that would create a section that will spe^ifically outline criteria to be followed by neW liquor license applicant: --n securing a beer garden ty-ne, cense. This would include signatures of all surroundinc neiahbors �_�.uthorizing ti type of licens,- � his I if possible and legal, an c)rdinanc,e that would am rtiz- the closing hours for existing beer hardens resulting 4-11-1 the eventual prohibition of beer gardens being open. --after I " 00 - Mr'. Hill explained to me that this could be legally adopted if you rive our exist"ng establishments a 1-n',mber of years to eventually eliminate. late hour beer g a r ens, Fcr example, the ordinance would state beer garde: -_s would remain Open only untill. 12:00 midnight as OF May 1. 1990, 11:00 P.m. May 1, 1991, and -10:00 p -m. Matt' 1, 19S2. October 13, 1989 Page -2- The mayor asked me to indicate to your office that this is a top p40r4ty. r� I am not sure if you want only Everette Hill or our other village Attorneys to work on this process. I recommend that Mr. Hill begin the draft legislation as he was quite involved in another situation in Palatine that gave him valuable experience in this area. RWP: I d cc: Everette Hill Liquor File ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 13 ENTITLED "ALCOHOLIC LIQUOR DEALERS" OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That Section 13.115 of Chapter 13 of the Village Code of Mount Prospect, as amended, is hereby further amended by adding thereto paragraph 'IF"; so that hereinafter said Section 13.115.F shall be and read as follows: F. Service of alcoholic liquor to any outside area of a licensed premises shall be prohibited after 9:30 P.M. and the outside area must be closed and empty of patrons by 10:00 P.M.. However, any current licensee which has been conducting business in an outdoor area for at least one year prior to the date of the adoption of this Ordinance may continue to operate with the outside service area but shall come into compliance with the terms of this Ordinance according to the following schedule: As of May 1, 1990, service of alcoholic beverages in an outdoor area will be prohibited after 10:30 P.M. and the outdoor area must be closed and empty of patrons by midnight. As of May 1, 1991, the licensee must be in full compliance with this Section. 11 SECTION TWO: That Section 13.114 of Chapter 13 of the Village Code of Mount Prospect, as amended, is hereby further amended by adding thereto paragraph ID"; so that hereinafter said Section 13.114.D shall be and read as follows: D. Notwithstanding any provision of Chapter 14 (Zoning Ordinance) or Section 9.115 of Chapter 9 (Streets and Sidewalks) it shall be unlawful for any licensee to serve or permit the consumption of alcoholic beverages in any outdoor area when any portion of such area is located within 300 feet of any residential zoning district in the Village of Mount Prospect." SECTION THREE: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this -- day of 1989. Gerald L. Farley Village President ATTEST: Carol A. -Fiellds Village Clerk Rhone 312 / 392-6000 A!Q E N D BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, October 25, 1989 Trustee's Room Village Hall 7:30 P.M.* 1. CALL TO ORDER 111. ROLL CALL Ill. APPROVAL OF MINUTES IV. OLD BUSINESS A. Post Office Parking B. Facade Program Update C. Fiscal Uear '89290 Community Development Block Grant D. Downtown Redevelopment Update V. ADJOURNMENT MAYOR GERALD L FARLEY TRUSTEES RALPH W ARTHUR MARK IN BUSSE TIMOTHY J. CORCORAN LEO FLOROS GEORGE R, VAN GEEM THEODORE J, WATTENIIERG Vifillage of Mount Prospect VILLAGE MANAGER JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A. FIELDS Rhone 312 / 392-6000 A!Q E N D BUSINESS DISTRICT DEVELOPMENT AND REDEVELOPMENT COMMISSION Regular Meeting Wednesday, October 25, 1989 Trustee's Room Village Hall 7:30 P.M.* 1. CALL TO ORDER 111. ROLL CALL Ill. APPROVAL OF MINUTES IV. OLD BUSINESS A. Post Office Parking B. Facade Program Update C. Fiscal Uear '89290 Community Development Block Grant D. Downtown Redevelopment Update V. ADJOURNMENT Phone 312 / 392-6000 AGENDA ZONING BOARD OF APPEALS Regular Meeting Thursday, October 26, 1989 8:00 P. M. Senior Citizen Center 50 South Emerson Street Iaid M. Dzid )on zip , 103 $Oqh Ejjward Street This case was conditionally approved by the Zoning Board of Appeals on August 24, 1989, At the Village Board level, Mr. Dziedzic requested a change from what was approved by the Zoning Board and therefore, was sent back to the Zoning Board level. Mr. Dziedzic is requesting variations from the following sections: 1. Section 14.1102.A to allow a zero foot front yard instead of 30 feet. 2. Section 14.1102.13 to allow a side yard of 14.5" instead of 5 feet in order to allow a parking pad. Village Board action will be required for both variations. ZDA-70-V.89,!GrggQry Mill er_123 Sguth Bgtr& Road., (I&Ls 9. 10 and 11 in Kgthc ,,oL rt Subd bvigign Phase 21 The applicant is requesting a variation from Section 14.1101.A.1 to allow lot width as follows: 51 feet for Lot #11 54 feet for Lot #10 43 feet for Lot # 9 All lots are cul-de-sac lots. Code normally requires a 65 foot lot width minimum. Village Board action will be required for Lot #9 only. Variations for Lot # 10 and # 11 will be final by the Zoning Board of Appeals. ZRA-7I-SU-ft.ZBA- L2 -V-89.., Kenneth Whitl w, 1910 E st Euclid Road The applicant is requesting the following: 1. A special use to Section 14.1101.C.6 to permit two garages instead of one for a total of 4 cars. MAYOR GERALD L. FARLEY TRUSTEES RALPH W ARTHUR MARK W BUSSE TIMOTHY J CORCORAN LEO FLOPOS GEORGE R. VAN SEEM THEODORE J WATTENBERG Village of Mount Prospect VILLAGE MANAGER JOHN FULTON DIXON VILLAGE CLERK 100 S. Emerson Mount Prospect, Illinois 60056 CAROL A, FIELDS Phone 312 / 392-6000 AGENDA ZONING BOARD OF APPEALS Regular Meeting Thursday, October 26, 1989 8:00 P. M. Senior Citizen Center 50 South Emerson Street Iaid M. Dzid )on zip , 103 $Oqh Ejjward Street This case was conditionally approved by the Zoning Board of Appeals on August 24, 1989, At the Village Board level, Mr. Dziedzic requested a change from what was approved by the Zoning Board and therefore, was sent back to the Zoning Board level. Mr. Dziedzic is requesting variations from the following sections: 1. Section 14.1102.A to allow a zero foot front yard instead of 30 feet. 2. Section 14.1102.13 to allow a side yard of 14.5" instead of 5 feet in order to allow a parking pad. Village Board action will be required for both variations. ZDA-70-V.89,!GrggQry Mill er_123 Sguth Bgtr& Road., (I&Ls 9. 10 and 11 in Kgthc ,,oL rt Subd bvigign Phase 21 The applicant is requesting a variation from Section 14.1101.A.1 to allow lot width as follows: 51 feet for Lot #11 54 feet for Lot #10 43 feet for Lot # 9 All lots are cul-de-sac lots. Code normally requires a 65 foot lot width minimum. Village Board action will be required for Lot #9 only. Variations for Lot # 10 and # 11 will be final by the Zoning Board of Appeals. ZRA-7I-SU-ft.ZBA- L2 -V-89.., Kenneth Whitl w, 1910 E st Euclid Road The applicant is requesting the following: 1. A special use to Section 14.1101.C.6 to permit two garages instead of one for a total of 4 cars. Zoning Board of Appeals Agenda October 26, 1989 Page 2 2. A variation from Section 14.3016.A-1 to allow two driveways instead of one as normally allowed. This request was heard and approved in June, 1986, however, since permits were never sought, the variations became null and void. Village Board action will be required in this case. ZBA-73-V-82, Dahn and Mary I_hn.son. 215 South Ent The applicants are requesting variations from Section 14.102 to allow a storage shed 11'9" high instead of 10 feet high and 229 square feet in size instead of 120 square feet, located 4 feet from the garage instead of 10 feet normally required. Village Board action will be required in this case. ZBA-L4tV-89, John and Linda O'Brign-I.117 Willow Lan The applicants are requesting a variation from Section 14.102 to allow a storage shed I foot from the side property line instead of 5 feet and 6 feet from the house instead of 10 feet. Village Board action will be required in this case. ZBA-75nV---89. Dorotb-v Mell Sissors. 807 South Flip Stm.pt The applicant is requesting variations from: 1. Section 14.3016A3 to allow a 22-1/2 foot wide driveway instead of 21 feet. 2. Section 14.1002.13 to allow a 2 foot side yard instead of 10 feet for the driveway. Village Board action will be required in this case. In all cases where the Zoning Board of Appeals is final, a fifteen (15) day period is provided for anyone wishing to appeal their decision. No permit will be issued until this period has elapsed.