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HomeMy WebLinkAbout0144_001MINUTES COMMITTEE OF THE WHOLE JUNE 27, 1989 I. ROLL CALL N The meeting was called to order at 7:34 p.m. Present at the meeting 'were. Mayor Gerald L. Farley; Trustees Ralph ,Arthur, Mark Busse, Timothy Corcoran, Leo Floros, George Van Geem and Theodore Wattenberg. Also present at the meeting were: Village Manager John Fulton Dixon, Assistant Village Manager Michael Janonis, Police Chief Ronald Pavlocl, Deputy Fire Chief Del Uireich and Finance Director David Jepson. Also present were three persons from the print media. II. MINUTES The Minutes of the Committee of the Whole meeting of June 13, 1989 were accepted and filed. There were no citizens wishing to address the Board and the Committee moved on to the next item of business. Village resident Adelaide Thulin discussed with Committee members the desirability of having Mount Prospect participate in the Sister Cities International Program. Ms. 'Thulin explained that this is a well-established program that dates back to the end of World War B when it was promoted y then. President Eisenhower as a means to foster a greater understanding of other peoples and cultures throughout the world. Ms. Thulin, noted that many surrounding communities including Des Plaines and Arlington. Heights have adopted Sister Cities or are in the process of doing so. Ms. Thulin explained that, such participation usually results in a tremendous amount of information being exchanged between the two cities as well as increased travel, cultural exchanges and the possibility of economic development. Ms. Thulin explained that the steps necessary to join the program included the fortnation of a not-for-profit corporation which would then solicit nernberships and raise money through various fund-raising events. There was a one-time $375 application that would accompany the Village's application. Once made, the Village would receive .listing of cities which had profiles similar to the Village of Mount Prospect. The donors to the program would then have the right to vote on which city the illagge should establish `a relationship with. There was generally favorable discussion 'among Committee members. Trustee Van Geem asked what, if any, financial support the not-for-profit organization would seek from the Village, lis. T"hulin indicated that she anticipated most, if not all, of the funding necessary for the program would be raised through private contributions and fond -raising efforts. Ao,vever, they may in the future make a smell financial request from the Village. It was also indicated that the overall endorsement and support of the Village government would be helpful in legitimizing this effort. It was the consensus of the Committee members that the Village endorse and encourage participation in this program. Mayor Farley directed staff to prepare a memo outlining the Village's participation in this program. ...ft0AARM Committee members discussed the proposal by the public Safety Facility Committee to solicit iroposals for a Space Utilization Study of the Public Safety Building; This request arises out; of work that the Committee has been, undertaking over the last several months. It was anticipated that 'the Committee would be ready to present a full report to the Mayor and :Board of Trustees at the time these proposals were received. By doing this, the Committee members would know what the cost of the next step in the process would be. Discussion among Committee members was generally favorable, however, Trustee Corcoran indicated that he would like to wee the Committee issue its report before soliciting proposals from consultants. He felt that additional facts and information regarding deficiencies in the building needed to be addressed. Trustee Floros indicated that in all likelihood the Board would solicit an outside opinion regarding the condition of the building regardless of what the staff recommendation was. Trustee "fan Geern indicated that his support for soliciting proposals should in no way be construed as support for a new public Safety Building. Staff indicated that this was simply 'a preliminary step much like that which was undertaken during the Public "forks facility study. Some of the range of options to be reviewed included rehabilitation of the existing facility, expansion of the facility and the possibility of building a new, facility at a different site. -2- After further discussion, it was the consensus of Committee members to solicit proposals from various his study wouldonsultants include t��tion Study :the Public of the existing " facility, Safety, ,Boal Space, extensive discussions with Fire and Police staff to establish operational needs and the development of square foot requirements as well as preliminary cost estimates to address various options. Village Manager John Fulton Dixon indicated that he felt confident that the price for such a Study would not exceed $25,000. Mr. Dixon reviewed with Committee members a proposal by the Public Works Director to make bulk purchase of snow removal salt from. the Illinois Department of Transportation rather than the Northwest Municipal Conference. Mr. Dixon indicated over the past several years, the IDOT price for salt had been considerably less than the Conference price. Committee: members unanimously approved the recommendation of the public Works Director to enter into a joint purchase of salt with the Illinois Department of Transportation. The Village Manager also discussed the recently released Tax Rates for Wheeling Township and indicated that future reassessments in the area would reflect favorably upon the , Village's Tax Rate. Mr. Dixon also indicated that the 4th of July festivities were being planned for the Village of Mount :prospect and encouraged all citizens to take advantage of the festivities. VII. ANY OTHER BUSINESS Trustee Arthur announced that he would not be in town for the July 5 Board meeting. Trustee Van Geem indicated that he had attended a State Cable convention Organized in lame part by Cable Administrator Kate- Giet and some of her fellow cable administrators. He indicated that the convention was very informative and helpful in his understanding of the cable process. -3- VIII. There being no further business to come before the Committee of the Whole, the meeting was ,adjourned at 8:56 p.m. Respectfully submitted, MICHAEL E. JANONIS Assistant Village Manager MEJ/rcw -4- Village o cunt Prospect .� Mount Prospect, Illinois INTEROFFICE MEMORANDUM T0: Mayor G. L. "Skip" Farley FROM: David C. Jepson, Finance Director DATE: June 23, 1989 SUBJECT: Finance Commission Responsibilities At the March 16, 1989 meeting of the Village of Mount Prospect Finance Commission, the Commission members discussed the role of the Commission and decided to make the following recommendations to the Mayor: 1.. To fill the vacancies on the Commission to bring the number of Commissioners to nine. 2. To appoint a Chairman of the Commission. 3. To expand the scope of Finance Commission to include review of other specific finance areas in addition to the budget for the purpose of making recommendations to the Village Board. Some of the specific areas mentioned were the Annual Audit, Management Letter, Budget Review, Tax Levy Requirements, Capital Improvement Program Financing, Revenue Sources, Investment Policy, Risk Management Program (Insurance) and other special topics. Following is a brief explanation of the topics mentioned in item 3 above and the proposed role of the Finance Commission: Annual Audit - The audit of the Village's Annual Financial Statements is usually completed by the end of July with the Comprehensive Annual Financial Report (CAFR) completed some time in August. The CAFR contains a wealth of financial information and includes not only the results of the previous fiscal year, but also a number of supplemental schedules and ten-year statistical reports. Governmental accounting principles are becoming more and more complex and the result is a voluminous report. Last year's CAFR contained 205 pages. It is almost impossible for the Village Board to review a document like this at a Board meeting, and as a result, a very limited amount of the information in the report is generally known, except to the Village Staff. I believe the Finance Commission could review the results in greater depth, looking specifically at trends and the level of fund balances in various funds. The result could be a summary report to the Village Board indicating strengths, weaknesses and areas of concern. Mayor G. L. "Skip" Farley Page 2 Finance Commission Responsibilities Management Letter - Along with the audit of the Village's financial activity, the Village's auditors provide a Management Letter indicating areas of concern regarding financial policies or procedures and their recommendations for improving internal control. I believe it would be ideal for the auditors to meet with the Finance Commission to discuss this letter. The result could be a more objective report to the Village Board and practical recommendations for action. Budget Review - One of the ongoing responsibilities of the Finance Commission has been a review of the budget prior to the hearings before the Village Board. I believe this has been very worthwhile, not only because of the input to the Village Board, but also because of the opportunity it affords the various Village Staff members to discuss their priorities with a "citizen group." I would expect this respon- sibility to continue. In addition to the review of the proposed budget, I believe it would be a good practice to send current monthly budget reports to the Commissio- ners and for the Commission to formally review the six-month budget report. It is from this report that budget amendments are initiated, and I think this would be a bridge for the Commissioners from the current year's budget to the proposed budget for the next year. Tax Levy - The tax levy for the next fiscal year is included in the proposed budget. For example, the 1989 tax levy requirement was estimated in December 1988 and included in the 89/90 budget. The actual Tax Levy Ordinance will be adopted by the Village Board in October or November of 1989. I believe there would be real value in reviewing the tax levy needs and projections with the Finance Commission prior to inclusion in the proposed budget. It would then follow that the Com- missioners would again review the levy requirements prior to the adoption of the Ordinance and provide their findings to the Village Board. Capital Improvement Program Financing - There are several major capital improvement projects pending, such as the Public Safety Building, street resurfacing, and other infrastructure needs as well as ongoing needs. I believe the Finance Commission could provide valuable insight and recommendations regarding means of financing these projects. Revenue Sources - One of the ongoing requirements of financial planning is a review of the "mix" of revenue sources that are used to finance Village services and projects. Again, I believe the Finance Commission could provide valuable assistance to the Village Board regarding questions concerning various fees or adding new sources of revenue for the Village. Mayor G. L. "Skip" Farley Page 3 Finance Commission Responsibilities Investment Policy - The Village adopted an Investment Policy in 1985 which provides guidelines for cash management, investments, and report- ing investment activity. This policy should be updated and reviewed on a periodic basis. I would value suggestions from the Finance Commission in this area. Risk Management Program - The Village established a partial self- insurance program for medical claims in 1982 and,for workers' compensa- tion, liability and property claims in 1984. The program has been cost-effective for the Village, but I believe adequate insurance coverage at an acceptable premium level continues to be my greatest concern. Medical costs have literally skyrocketed over the past several years. We just received underwriting information for the period of July 1, 1989 - June 30, 1990 and the total costs are expected to increase from $754,600 to $982,1150, or some 30%. We have not been able to buy liability insurance since 1986, and currently the only coverage the Village has is from the HELP Pool which includes a $1,000,000 deductible. I do not expect these types of concerns to be resolved overnight, but I believe the Finance Commission could help in working toward possible long-term solutions. Other Special Topics - Other areas where the Finance Commission could provide assistance would be in the area of auditor selection and consultants for bond issues, as well as any other finance -related issue. The above areas include a fairly comprehensive overview of Village financial interests and would require a strong commitment from the Finance Commission. However, I believe their assistance in review of these matters and their recommen- dations would prove invaluable in preserving the Village's strong financial position. After you have had a chance to review this information and provide your comments, I would like to meet with Dick Bachhuber to set up a tentative meeting schedule for the balance of the fiscal year. If you have any questions or if I can provide any additional information, please do not hesitate to contact me. (I am enclosing a copy of the Municipal Code regarding the Finance Commission for your information.) DCJ/sm Enc c/John Fulton Dixon, Village Manger ARTICLE XIII FINANCE COMMISSION SECTION: 5.1301. Creation and Purpose 5.1302. Membership 5.1303. Organization 5.1304. Duties and Responsibilities Sec. 5..13111.. Creation and Purpose. In that it is useful to the economic welfare of the Village, there is hereby, created a citizen's commission which shall be known as the Finance Commission of the Village for the purpose of advising and assisting the Village President and Board of Trustees in the maintenance of a sound tax structure and overall fiscal policy for the Village.' (Ord, 2722, 7-19-77) Sec. 5.1302. Membership. A. The voting members of the Finance Commission shall be nine (9) residents of the Village. appointI - The Village President shall other Commission with the advice and consent of the Board of Trustees. In the appointments,determination of such consideration shall be given to the appointee'sbackground relating to municipal 2. The terms Of Office to this Commission years, or until their Successors are appointed and qualified. However, members appointed at the onset shall be for the following terms: Two (2) members for an initial term ending App 30, 19W, Two (2) members for an initial term ending April 30, 1979; Two (2) members for an initial term ending App 30, 1978; Two (2) members for an initial term ending April 30, 1977- and The chairman for n initial terih ersding April "30. 1976; Successors shall be appointed for four (4) year terms. B. The ex -officio or nonvoting members shall be the Village President, the chairman of the Finance Conunittee of the Board of Trustees, and the Finance Director. (Ord. 2585, 9.2-75) Sec. 5.1303. Organization. organization,A. Immediately Upon its theFinance its membership a vice chairman and a secretary. The persons so selected shallserve for terms of one year, d may be re-elected to said position. 1. See Chapter 4. Article V of this Code for provisions relating to the Department of Management Services. 5.1303 Bo ► DS AND COMMISSIONS 3.1304 B. The Commission shall adopt rules for the conduct of its meetings and keep written minutes of all meetings and other proceedings. C. All meetings of the C0nUftWOn shall be public and its minutes Shall be available for ex "nation in the office of the Village Clerk during regular business hours. (Ord. 2383, 9-2-75) See. 5.1304. Duties and RespondbIlitift. In advising and assisting tile village President and Board of Trustees, the Finance Commission shall have the following powers, duties and obligations, the exercise of which shall be dedicated to the promotion of the public interest and financial stability of the Village: A. To establish a standing subcommittee within such Commission consisting of not less than three (3) members for the purpose of projecting the 'Village budget on a hypothetical basis for one or more years beyond each current fiscal period. B. To make findings and recommendations regarding Village finances, from time to time as it shall deem useful. C. To make findings and recommendations regarding such charges as the Village President or the Board of Trustees may make to the Commission from time to time. D. To make Periodic reports on its progress, findings and recommendations the President and the Board of Trustees regularly, not less than every six (t) months. (Ord. 2722, 7.19-77) 'Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER DATE: JULY 6, 1989 SUBJECT: IMPACT OF ILLINOIS STATE INCOME TAX AND GASOLINE TAX INCREASES Attached is a memorandum from Representative David Harris indicating that the Illinois Economic and Fiscal Commission has estimated that the Village of Mount Prospect will receive $1,615,835 in the first year and $1,738,385 in the second year of increases in the Income Tax. We anticipate that we would be receiving the increased Income Tax money on a regular basis in either September or October of this year and that for this fiscal year, we would receive an additional $1 million. Since we will not be receiving any substantial amount of money before the asphalt plants are closed, it would be hard for us to increase by any significant measure the Resurfacing Program for this year. The Board needs to give direction to staff concerning the utilization of these funds. There has been some discussion concerning utilizing these funds to move the Street Resurfacing Program forward at a rapid pace. The $3.3 million is approximately one- third of the unfunded outstanding resurfacing needed to be done. In the present Budget, we are spending over $1 million. If we were to add an additional $1 million to street resurfacing in a year's period of time this would double our present effort and would be very close to the maximum amount of street work that could be handled in one year without serious disruption to residential streets. Preliminary discussions have bene held with the Board concerning the status of the Public Safety Building.. Staff is estimating that extensive remodeling and/or reconstruction of this building would cost about $3,500,000.. The Board may wish to discuss utilizing an additional $1 million in road programs in the next two years and then determine how the additional $1.3 million might be spent, whether part of it might go into a Debt Service Fund or allow us to do additional street improvements in the following year. In addition, we anticipate an increase in Motor Fuel Tax Funds which could also help speed up the Road Program by as much as $110,000 in the first year to $214,000 in the second year. These initial funds could also be utilized to finish off Prospect Avenue. It would even be possible to complete the rest of Prospect Avenue for $500,000 to $600,000 and have the work done this year. This option may be attractive since we would be able to finish the downtown and would save some money because of the cost to mobilize each year. The staff awaits direction from the Board. JOHN FULTON DIXO JFD/rcw DISTRICT OFFICE: 1655 SO. ARLINGTON HEIGHTS ROAD ARLINGTON HEIGHTS, IL 60005 312/952-1995 CAPITOL OFFICE: 2016 STRATTON BUILDING SPRINGFIELD, IL 62706 217/782-7776 GENERAL ASSEMBLY STATE OF ILLINOIS DAVID HARRIS STATE REPRESENTATIVE July 1, 1989 MEMORANDUM FOR: Mount ProspectV`1 e Officials FROM: David Har SUBJECT: Impact ofVniom7eTax Hike on Vill ILLINOIS ECONOMIC AND FISCAL COMMISSION COMMITTEES: APPROPRIATIONS I FINANCIAL INSTITUTIONS COUNTIES AND TOWNSHIPS TRANSPORTATION AND MOTOR VEHICLES e Reven Yesterday the Illinois General Assembly passed an income tax increase of 20% for the next two years. The plan which was passed was very similar to the one which passed the House of Representatives earlier this year and about which I previ- ously wrote you; however, this increase is slightly greater than the previous one. The Illinois Economic & Fiscal Commission (the revenue forecasting agency of the Illinois legislature) estimates that Mount Prospect will receive the following amounts of revenue from the tax hike because of its share of the Local Government Distributive Fund: FY '90 (Jul 1, 189 - Jun 30, 190): $1,615,835 FY '91 (Jul 1, '90 - Jun 30, 191): 1,738,385 Again, I mention to you that this is a temporary tax increase which will be reviewed during the 1991 legislative session. Feel free to contact me if I can provide any additional information on this matter. V Villese of Acunt Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: John Fulton Dixon, Village Manager FROM: David C. Jepson, Finance Director p4"' DATE: July 7, 1989 SUBJECT: Medical Insurance Costs 7/1/88 - 6/30/89 and Renewal Rates 7/1/89 - 6/30/90 Over the past several years, there has been a growing concern over the escalating costs of medical insurance. At the local level, almost every municipality has experienced annual double-digit increases in costs, and at the national level there was a recent cover story in Newsweek about the high cost of medical care nation-wide. Also, at our recent national GFOA conference one of the major topics was the increase in health insurance costs. The Village Plan's net costs per participant increased 23% between 85/86 and 86/87, there was no increase from 86/87 to 87/88 and then from 87/88 to 88/89, the increase was 330. On the whole, the Village has had better experience than most municipal JL - les, 'Jut it is a very real concern when costs can increase 33% in one year. Attached is a summary of the Village's medical insurance costs for the period of July 1, 1988 - June 30, 1989. The summary separates the various costs for the three groups (Village, employees, Library employees, and Retirees) that are included in the plan and for all participants in total. The summary also includes the average total cost and the average net cost per participant for each group. - The total cost per participant is the cost of insurance and claims before member contributions, whereas the net cost is after member contributions have been deducted. It should be pointed out that the variations in the total cost per participant normally will be greater in the smaller groups (Library and Retirees) and total cost is also affected by the number of single and family participants. (The higher the number of family participants, the, higher the total cost will be.) The Overall net cost per participant increased from $1,712 overall in 87/88 to $2,280 in the current year, for an increase of 33%. The Library participants and Retirees pay a premium based upon estimated costs for t year. Under ideal conditions, the net cost, for Library participants and Retire would be $-0- if costs actually equaled the premium charged. However, it is unlike that these costs will actually balance out over a one year period. The followi summary of net costs for the four years gives a more accurate picture of these costs]: CC91K$ 0+7'S9Z$ (ATgquOW) a}e8 ATTWe3 iib'SLL$ OL'LB$ (ATggUOW) a4e8 aTbuTS LSA L96 Z quedToTgsed sad gSOJ abesaAd ZLC ON Te401 ZZZ 17LZ ATTWe3 06 98 aT6uTS poTsad :suoTgdwnssy quawTTosu3 00 70M L LO 068 sgs03 Te401 060 LS L9Z`LS saa3 @AT4BJgSTUTWpV SiK'VS ZSL'VS aouesnsuT sso3-dogS OS`076 $ b09't8L$ SWTBT3 TeoTpaW 06/0/9 - 68/L/L 68/0C/9 - 88/L/L pagoaCosd Ten-4oV :SmOTTOJ se pa4eTnoTeo ST ueTd TeoTpaW s,a6eTTTA a4q Jo UOTgsod palnSUT-JTas Gql JOJ 06/68 JOJ ages TeMauas ayq '0'0'8L 3o sogoej puasq pagedTDTque ue pue seas( gsed aqq jo eouaTsadxa aqq uodn pase8 •swnTwasd UT bUTAed ase A@qq uugq ,'ear( .add asow Z9fi$ 'abesane uo 'buTsn ST aa1T408 yoea qeq sa4eoTpuT 6bh`SS$ �0 poTsad se@A anoj Gqq sano saalT4a8 so3 Isoo Te404 a41-TeWsoU ueyl J@mOT uaaq aney SgSOO 1Tayq ssea,( aasyq saygo ayq soj qnq 'seas( 4ey4 JOJ S4600 Tewson uey4 saybTq UT buT4Tnsas L8/98 UT ssOT-dogs aqq payoeas 1eyq WTeTO Guo peq AselgTl a41 •ss04el4sTurwpe ueTd UT abueyo a oq anp sWTeTO UT qno-uns aql pue saseo TeoTpaW snOTsas Tesanas 's-4uedTOTgsed jo lagwnu paseasouT ue oq anp ase 68/88 PUB 88/L8 uaaMgaq sgsoo abETTTA UT aseazouT AJeuTpsoesgxa a41 '6W7b $ ase sgsoo aa1T408 49U pue 6ZL'C$ Jo 4Tpaso e wogs sgsoo Aje1gT3 4au poTsad seas(-znoj ayj sano g8gq uaas aq ueo qT 'sTego4 anoge ayq wo13 Z6 9�Z` Z80 8CL OSB`8L i7OC'QS LZ6' 0+75 i7CO' Lb �W 075 bLL'b 17W OSb $ Z617'SLb $ <609'8 >$ Teg01 saalTgaB <6ZL �W>$ X09978'1 Z$ <6L6`ZL> L59`uL 68/0C/9 - 88/L/L <LO7'S > i7OC'QS 88/0C/9 - LB/L/L bS6`07 S6L`5617 L8/0C/9 - 98/L/L «SL'9Z>$ 17W OSb $ 98/0C/9 - S8/L/L ze�gT� abBTTTA -.. poTsad 06/0C/9 - 68/L/L SO4e8 Tennaua8 pue 68/0C/9 - 88/L/L sgso3 aouesnsui TeoTpaW Z abed uoxTQ U04Tn3 ugoC John Fulton Dixon Page 3 Medical Insurance Costs 7/1/88 - 6/30/89 and Renewal Rates 7/1/89 - 6/30/90 It should be mentioned that the rates for 7/1/88 - 6/30/89 were based upon estimates that were made in June 1988 and were lower than actual costs indicate they should have been. The result is the increase in rates from 88/89 to 89/90 are significantly higher than the anticipated trend increase with the single rate increasing 41% and the family rate 30%. One of the other ways to measure medical insurance costs is to compare costs as a percentage of Payroll. Following is a comparison of the actual amounts for 85/86 - 88/89 and the estimated medical costs for 89/90 compared to the 89/90 budget amount for personal services: Year Total Personal Services Total Medical Costs o of Payroll Net Medical Costs of Patel 85/86 $ 7,816,863 $506,771 6.540' $450,854 5.80% 86/87 8,644,164 558,296 6.590' 495,795 5.70 87/88 9,079,476 573,512 6.390' 505,304 5.60' 88/89 9,766,175 801,606 8.290 732,651 7,540' 89/90 (Est) 10,607,725 913,104 8.690' 840,967 7.990' From the above table it can be seen that the percentages were fairly stable for 85/86 - 87/88 and then for both total costs and net costs the percentage jumped almost 2% for 88/89 and 89/90. Measuring net medical costs as a percentage of payroll costs is probably the best, indicator of a change in relative costs. We will continue to monitor medical insurance costs and report the findings to you. DCJ/sm Enc. VILLAGE OF MOUNT PROSPECT Medical Insurance Costs (1) July 1, 1988 - June 30, 1989 Medical Claims Prescriptions PPO Credit Stop -Loss Insurance Administrative Fees HMO Insurance Total Costs Member Contributions Net Costs Average Number of Participants Total Cost Per Participant Total Net Cost Per Participant Village Library Employees Employees Retirees Total $630,809 $ 24,463 $ 69,090 $ 724,362 56,734 7,124 12,270 76,128 <13,951> < 638> < 1,297> < 15,886> 42,879 5,461 5,812 54,152 40,811 5,073 5,377 51,261 44,324 9,958 - 54,282 $801,606 $ 51,441 $ 91,252 $ 944,299 <.68,955> <,64t360> < 72 02> <205,717> $7324651 $<12.919> $ 18 850-384.582 260 31 33 324 $3,083 $1,659 $2,765 $2,914 $2,818 $< 417> $ 571 $2,280 (1) These costs are subject to final adjustments from BC/BS Village of Icunt Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: John Fulton Dixon, Village Manager FROM: David C. Jepson, DATE: June 26, 1989 Finance DirectorclJ - SUBJECT: Costs to Open Village Hall Tuesday Evenings and Each Saturday Morning The estimated cost to keep the Village Hall open from 5:00 PM to 7:30 PM on Tuesday evenings for limited services would be approximately $1,200 for the balance of the 89/90 fiscal year and approximately $1,560 for a full year. The above cost is based upon the premise that there would be two employees available during this time period, one Customer Services Clerk and one management personnel. The Customer Services Clerk would be paid at a straight -time rate and the manage- ment employee would work a flexible schedule to compensate for the additional time. The above costs are calculated in the following manner: Tuesday Evening Opening: The additional cost to be open each Saturday morning from 9:00 AM to 12:00 Noon would be approximately $3,240 for the balance of 89/90 and $4,320 for a full year. These coasts include two Customer Service Clerks who would be paid at a time and one-half rate and out-of-pocket; fringe benefits. (It, tags been our practice to pay employees who come in on Saturday at a time and one-half rate.) The total costs to be open each Saturday would be approximately 30% higher than the above costs because I did riot ,include the costs that are currently incurred for being open one Saturday per month and each Saturday during the month of April. Balance of Full 89/90 Year Year Number of weeks 40 52 Hours per week 2.5 2.5 Total Hours 100 130 Rate per Hour (Average) $10 $10 $1,000 $1,300 IMRF & FICA 200 260 Total 1 200 $,560 The additional cost to be open each Saturday morning from 9:00 AM to 12:00 Noon would be approximately $3,240 for the balance of 89/90 and $4,320 for a full year. These coasts include two Customer Service Clerks who would be paid at a time and one-half rate and out-of-pocket; fringe benefits. (It, tags been our practice to pay employees who come in on Saturday at a time and one-half rate.) The total costs to be open each Saturday would be approximately 30% higher than the above costs because I did riot ,include the costs that are currently incurred for being open one Saturday per month and each Saturday during the month of April. John Fulton Dixon Page 2 Costs to Open Village Hall Tuesday Evenings and Each Saturday Morning Additional costs for Saturday morning opening are as follows: Saturday Morning 0 enin The above costs are only for cashiers to be available in Finance to collect water bills, sell licenses and provide limited information. If the Village Hall is to be open during either of these periods, there should also be consideration given to staffing Inspection Services with a clerical employee. Currently there is an Inspection Services Clerk working during the Saturday hours the Village Hall is open. If one person would be in Inspection Services during the expanded hours, the additional costs for Finance and Inspection Services would be as follows: Balance of Full 89/90 Year Year Tuesdax Evenings: Finance Department $1,200 $1,560 Inspection Services Dept.,2)0 1,560 Total L,2 A�40 0 JL1 20 Saturday Mornings: Finance Department $3,240 $4,320 Inspection Services Dept. 1,620 2,160 Total 144.860 $6 We do not keep a count of the number of residents who come in on the Saturdays we are open, but usually there are as many as we have during the week. The volume varies and is dependent upon the due date for water bills and certain licenses. It is not possible to estimate the number of residents who would utilize the Tuesday evening hours as it is something new for the Village. However, I believe the residents would appreciate the Village Hall being open after regular business hours and would take advantage of the opportunity. Balance of Full 89/90 Year Year Number of weeks 30 40 Hours per week 6 6 Total Hours 180 240 Rate per Hour (Average) $15 $15 $2,700 $3,600 IMRF & FICA 540 720 Total $3,240 $4,320 The above costs are only for cashiers to be available in Finance to collect water bills, sell licenses and provide limited information. If the Village Hall is to be open during either of these periods, there should also be consideration given to staffing Inspection Services with a clerical employee. Currently there is an Inspection Services Clerk working during the Saturday hours the Village Hall is open. If one person would be in Inspection Services during the expanded hours, the additional costs for Finance and Inspection Services would be as follows: Balance of Full 89/90 Year Year Tuesdax Evenings: Finance Department $1,200 $1,560 Inspection Services Dept.,2)0 1,560 Total L,2 A�40 0 JL1 20 Saturday Mornings: Finance Department $3,240 $4,320 Inspection Services Dept. 1,620 2,160 Total 144.860 $6 We do not keep a count of the number of residents who come in on the Saturdays we are open, but usually there are as many as we have during the week. The volume varies and is dependent upon the due date for water bills and certain licenses. It is not possible to estimate the number of residents who would utilize the Tuesday evening hours as it is something new for the Village. However, I believe the residents would appreciate the Village Hall being open after regular business hours and would take advantage of the opportunity. A Property Management Company June 202, 1989 Honorable Gerald Farley Village of Mt. Prospect 112 E. Northwest Hwy. Mt. Prospect, IL 60056 Dear Mayor Farley: The Board of Directors of Colony Country Community have directed me to write you regarding our Traffic Enforcement Agreement which expires December 31, 1989. The Board would like to renew our contract for as long as possible. I spoke with Police Chief Ron Pavlock in March, and he suggested I wait until you were elected as the new Mayor to ask for this request. If you need to contact me I can Country, 1455 Picadilly Circle, 10:30 a.m. until 5:00 p.m. be reached at 870-7224, Colony Monday through Friday after I am looking forward to hearing from you on this matter. Very truly yours, MCGILL MANAGEMENT INC. Carole Gregor Property Manager CG/dmg cc: Carol Klein - Village Clerk Ron Pavlock - Chief of Police Board of Directors 1700 NORTH RAND ROAD # PALATINE, ILLINOIS 60074 • (312) 359-3113 Phone 312 / 392-6000 AGENDA ZONING BOARD OF APPEALS Special Meeting. Thursday, July 13, 1989 8:00 P. M. Senior Citizen Center 50 South Emerson Street This case was continued from the June 8, 1989 Zoning Board hearing and has since been withdrawn by the petitioner, Z11A.3 ; ff 1 Cesaret0. 181 Mq a Lane The applicant is requesting a variation, from Section 14.1102,A, to allow a 10' front yard instead of 30' in order to permit a parking pad. Also requested is a variation from Section 21.601.A.3 to allow a 5 foot high fence extending to the front building line along the side street of a corner lot. Code normally permits a fence entirely behind the rear building line on a corner lot. The Zoning _Board of Appeals will be final with, regards to the fence " variation, however, Village Board action will be required for the front yard variation.. Z11 _V -ft' St,.Pol 1, her n h l 1 l simtt The applicant is requesting the following variations: 1. Section 14.102,13.1 to continue the accessory use of an existing garage 8 feet from the property line instead of 10 feet. 2. Section 14.102.13.4 to allow the existing 1,366 square foot parsonage building to remain as an accessory structure, whereas Code allows a maximum size of 120 square feet. 3. Section 14.1103 to allow for a floor area ratio of ,40 instead of .35. 4. Section 14.1102.E to allow a maximum lot coverage of 54% instead of 45%. 5. Section 14.1104.A to allow a 30 foot building height instead of 24 feet. 6. Section 14.1102.B.2 to allow a 17 foot exterior side yard instead of 20 feet to a building on the west property line. MAYOR GERALD L, FARLEY TRUSTEES RALPH W. ARTHUR MARK W, BUSSE TIMOTHY J„ CORCORAN fMount Pi LEO FLOROS II a a o r o s p e C t GEORGE R. VAN GEEM THEODORE J, WATTENBERG VILLAGE MANAGER 100 S. Emerson Mount Prospect, Illinois 60056 JOHN FULTON DIXON Phone 312 / 392-6000 AGENDA ZONING BOARD OF APPEALS Special Meeting. Thursday, July 13, 1989 8:00 P. M. Senior Citizen Center 50 South Emerson Street This case was continued from the June 8, 1989 Zoning Board hearing and has since been withdrawn by the petitioner, Z11A.3 ; ff 1 Cesaret0. 181 Mq a Lane The applicant is requesting a variation, from Section 14.1102,A, to allow a 10' front yard instead of 30' in order to permit a parking pad. Also requested is a variation from Section 21.601.A.3 to allow a 5 foot high fence extending to the front building line along the side street of a corner lot. Code normally permits a fence entirely behind the rear building line on a corner lot. The Zoning _Board of Appeals will be final with, regards to the fence " variation, however, Village Board action will be required for the front yard variation.. Z11 _V -ft' St,.Pol 1, her n h l 1 l simtt The applicant is requesting the following variations: 1. Section 14.102,13.1 to continue the accessory use of an existing garage 8 feet from the property line instead of 10 feet. 2. Section 14.102.13.4 to allow the existing 1,366 square foot parsonage building to remain as an accessory structure, whereas Code allows a maximum size of 120 square feet. 3. Section 14.1103 to allow for a floor area ratio of ,40 instead of .35. 4. Section 14.1102.E to allow a maximum lot coverage of 54% instead of 45%. 5. Section 14.1104.A to allow a 30 foot building height instead of 24 feet. 6. Section 14.1102.B.2 to allow a 17 foot exterior side yard instead of 20 feet to a building on the west property line. Zoning Board of Appeals Agenda July 13, 1989 Page 2 7. Section 14.1102.B.2 to allow a zero foot exterior side yard instead of 20 feet for a parking lot on the east property line. 8. Section 14.1102.0 to 'allow a zero foot rear yard insteadof 25 feet for a parking lot. 9' Section 14.1102.B.1 to allow a zero foot setback for a parking lot instead of 10 feet on an interior side yard. Village Board action will be required for all these requests. Z X41 � - -4 - Miller. 1419.,,M, 1;4 ' 44 44 A Bp The applicant is requesting a special use for the three -car garages for the balance of these lots in the Kathcon Subdivision. Also requested are variations from: 1. Section 14.102.B.4 to allow the size of these garages to be up to 750 square feet on. lots 2, 3, 5 and 8 and 650 square feet on lots 1 and 9. 2. Section 14.3016.A3 to allow maximum driveway widths of 30 feet at, the garage entrance, tapering to 21 feet at the property line. Variations had been 'granted on May 17, 1988 by Ordinance #3943 for these items, however, those variations have expired. Village Board Action will be required on all three requests. BA.4 �Z rtn �l K. n a I� f R ll The applicant is requesting a rezoning from B=2 Office District to B-4 Business Retail and Service District to allow a full -serve car wash to be constructed on the vacant parcel. Village Board Action will be required in this case. Resolutions ZBA-34-V-89, George' Mack ZBA-35-V-89, Richard Waldbuesser ZBA=37-V-89, Melvin and Maria Kusta In all cases where the Zoning Board of Appeals is final, a fifteen (15) day period is provided for anyone wishing to appeal their decision. No permit will be issued until this period has elapsed. MAYOR GERALD L, FARLEY TRUSTEES RALPH W. ARTHUR MARK W BUSSE TIMOTHY J, CORCORAN ' l 'a g e of Mount ; t Prospect LEO FLOROS GEORGE Ra VAN GEEM THEODORE J,WATTENBERG VILLAGE MANAGER 100 S. Emerson Mount'Prospeot, Illinois 60056 JOHN FULTON DIXON Phone 312 1 392-6000 ,... NOTICE July 6, 1989 THE JULY 17, 1989 MEETING OF THE SIGN RENEW BOARD HAS BEEN CANCELLED DUE TO INSUFFICIENT BUSINESS. THE NEXT MEETING OF THE SIGN RENEW BOARD WILL BE MONDAY, AUGUST 7, 1989. AN AGENDA WILL BE SENT PRIOR TO THIS MEETING.