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HomeMy WebLinkAbout0141_001MINUTES COMMITTEE OF THE WHOLE JUNE 13, 1989 I. ROLL CALL The meeting was called to order at 7:34 p.m. Present at the meeting were: Mayor Gerald L. Farley; Trustees Ralph Arthur, Mark Busse, Timothy Corcoran, Leo Floros, George Van Geem and Theodore Wattenberg. Also present were John Fulton Dixon, Village Manager, and David M. Clements, Director of Planning and Zoning. Representatives of local newspapers were also present. II. MINUTES The Minutes of the Committee of the Whole meeting of May 23, 1989 were accepted and approved. The following residents addressed the Committee, and objected to McBride's on Rand Road, specifically, noise from the establishment, speeding cars and location of dumpsters: Kathy Lee, 700 Windsor; Douglas and Laura Huff, 708 Windsor; and Michael Wexler, 606 North Windsor. These residents submitted a petition with 35 names of other residents objecting to conditions at McBride's. They eked that the beer garden be eliminated, that employees dump bottles during the day, that durapsters be reheated and signs pasted advising patrons that there are homes nearby. They also asked for a Neighborhood Committee to meet with Village staff and McBride's ownership. Mayor Farley suggested that these homeowners, the Police Department, and management of McBride's meet to discuss these issues. Manager Dixon stated that he would arrange this meeting. A representative of the JayCee's advised the Committee that the Farmers Market would operate downtown from July 16 to October 15. Mayor Farley thanked the JayCees's, and read a proclamation honoring the Mount Prospect J;yCe's and declaring St Jude's Hospital Day in Mount Prospect. Committee of the Whole Minutes June 13, 1989 Mayor Farley introduced this item, and Don Weibel, Chairman of the Constitutional Bicentennial Commission. Mr. Weibel discussed the evenings activities. A Cub Scout Den presented and posted the colors. The Pledge of Allegiance was recited. The Choir from Trinity Methodist Church led the singing of the National Anthem. Earl Lewis presented a narrative for the Parade of Flags, a review of 13 flags presented to the Committee. The Choir sang "America the Beautiful." Mayor Farley thanked Mr. Weibel and the Commission for their presentation. Mayor Farley introduced this item to the Committee on the appropriate way to display the U. S. Flag. The Committee unanimously approved the Resolution. V1. REYIEW OF REQI= FOR, PROPOSAL, EQR EA D,Q)5M STUDY Q)YN, RLKING Mayor Farley introduced this item to the Committee, and Dave Clements provided a summary of, the proposed Request for Proposal. He stated that this was fora corridor study of major land -uses along Emerson Street. Mr. Clements stated that this corridor study, along with a parking inventory completed by the staff last summer, would provide a complete look at downtown parking. A representative of First Chicago Bank and the Mount Prospect Library indicated support of the study. The Committee generally discussed this item. The proposed corridor study was complete, but several Board members believed the Request for Proposal should be expanded to include the entire Central Business District. Trustees Arthur and Van Geem felt like the scope of the study should be expanded. Trustee Corcoran inquired about an approximate cost. -2- Committee of the Whole Minutes June 13, 1989 After discussion about the impact, scope and value of the parking study, the Committee directed staff to revise the Request for Proposal to provide for an Alternative A Downtown Parking Study and an Alternative B Emerson Street Corridor Study. VII. ADJOURNMENT DMC:hg There being no further business to come before the Committee of the Whole, the meeting was adjourned at 9:15 p.m. -3- Respectfully submitted, DAVID M. CLEMENTS, Director of Planning and Zoning Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: ASSISTANT VILLAGE MANAGER DATE: JUNE 23, 1989 SUBJECT: PUBLIC SAFETY FACILITY REPORT The subject of the adequacy of the Village's various public facilities has been the subject of study and debate for many years. Since 1980, at least four separate studies have been undertaken by both outside consultants and Village staff. These studies have focused in varying degrees on individual buildings or Departments and two have been comprehensive reviews of all Village facilities. These studies can be identified as: 1980 Derning Report - Police Facility 1981 Pairitz Report - Capital Facilities (all public buildings) 1986 Dahlquist Report - Renovation Study (all public buildings) 1986/198" Staff/Donohue Report - Public Works Building Except for the Public Works Report, little has been done in terms of taking long-range corrective action. This current review of the Public Safety Building was precipitated in large part by recently completed Police Department Accreditation process. As part of the overall preparation for on-site review, an attempt was made to bring our jail cells up to some minimum level of compliance with State regulations. That project, which cost $55,188.05, was presented to the Village Board as a temporary measure at the time. It was recognized then that further review regarding the facility would have to be undertaken. Again, during Budget Hearings for the Police and Fire Departments, reference was made for a need to look at the present condition of the Public Safety Building. Out of these discussions, the Village Manager created a Staff Committee whose charge was to issue a report outlining the current status of the Public Safety Building and to make recommendations for further action. The goal of the Committee has been to make recommendations that would result in the best possible facility for Police and Fire operations while at the same time remaining cognizant of the realities of public opinion, past Board policy and budgetary constraints. To that end, the Committee has focused on the achievement of two critical elements - functional efficiency and the ability to accommodate modest expansion. One of the first tasks undertaken by the Committee was to review existing facility reports. While methodologies and overall scope may have differed from report to report, one common element stands out. Each report has come to the same basic conclusions; i.e., the present Public Safety facility has inadequate space, poor functional layout, obsolete utilities, minor structural problems and inadequate parking. It was the consensus of the Committee that another such study would result in little, if any, changes in those conclusions (for informational purposes, reports from several Departments are included which outline some of the more obvious Code violations which exist). Rather, it was felt that there was a need to move beyond this aspect of the problem and develop answers to the questions previously identified. While Village staff possesses the requisite expertise to identify Code violations at the facility, it is notcomfortable with making similar assessments regarding the functional efficiency and layout of the building. It is for that reason the Committee felt the most prudent and cost-effective way to progress would be to solicit input from outside professionals who have extensive background in assessing the space/need requirements of Fire and Police Departments. From there, reasoned judgments regarding space requirements and functional layout could. e made. Past attempts by staff to undertake this type of analysis have met with some resistance and skepticism from the Board. This process is not unlike that which was undertaken as part of the Public Works Facility review. This initial space/need analysis would be a stand alone item that need not require the Board to make further commitments of a policy or financial nature. If the Mayor and Board of Trustees concur with the Committee's recommendation, consultants will be solicited regarding this tyle of review. The information to be derived from it will be helpful in making the critical judgments necessary in seeking a long-term solution to the problems of the Public Safety Building. The Public Safety Facility Committee would be in a position to make a formal presentation by the time the responses to the RFP had been received. At that time, the Mayor and Board of Trustees would presumably have all the information they would. require to make a knowledgeable and well -reasoned decision regarding future action. Therefore, staff seeks input from the Board regarding the language of the RFP and direction to solicit responses thereto. MEJ/rcw attachments ONIS VILLAGE OF MOUNT PROSPECT REQUEST FOR PROPOSALS: PUBLIC SAFETY BUILDING Date Dear The Village of Mount Prospect is seeking proposals from selected consultants to provide professional services to assist the Village in analyzing and determining its space and facilities requirements for the Departments of Police and Fire. This subject is scheduled to undergo extensive public debate by the Village's elected officials over the next 60-90 days. The consultant's final report and recommendations will be discussed publicly through a process of energetic examination. The consultant will exercise absolute professional standards and objectivity. The Public Safety Building, located at 112 East Northwest Highway, was built in 1945 and originally housed all municipal functions except Public Works. In 1975, the Village purchased the old " "o, unt ."rospect State Bank building at 100 South Emerson and moved all municipal functions then at the site, except Police and Fire, to the new location. Since that time, the building at 1.12 East Northwest Highway has functioned as the Village's Public Safety facility housing all Police functions (administration/operations) as well as serving as the main headquarters for the Fire Department administrative staff and as its main Fire Station (Station 1). The Fire Department also operates two other Fire Stations; one of which houses the Bureau of Fire Prevention. The building at 11.2 east Northwest Highway, as originally constructed, contained approximately 10,708 square feet. In 1954, an additional 1,440 square feet were added and in 1961, a second addition added 10,032 square feet. In 1972, the Village acquired the two story frame building immediately to the west of the main structure. It contains 4,100 square feet and currently houses an 11 -man Investigative Unit, locker room and shower facilities, roll call room, photo processing lab and miscellaneous storage. It is commonly referred to as the "Police Annex." Directly behind the Annex is a concrete block building (75'x22') containing 1,650 square feet and housing shared storage for Police/Fire equipment as well as a shared training oom. Each of these buildings stands alone and is not physically connected to the other buildings. The balance of the site consists of a 68 space parking lot with modest east side and south front yards. -- lia-i Total building area is approximately 27,930 square feet. The entire site contains 53,360 square feet on an irregular shaped lot. The Mount Prospect Police Department has a current authorized strength of 70 which includes one Police Chief, two Deputy Chiefs, four Commanders, nine Sergeants, seven Investigators, two Tactical Officers and 35 Patrol Officers. The Department also has 20 full-time civilians and 20 part-time civilians. Total Departmental strength including full and part-time employees is 110. The Police Department has two Divisions; administration and field operations. Within those Divisions there are components that include the following: Patrol Section, Investigative Section, Adult Investigative Unit, Youth Investigative Unit, Tactical Unit, Records Section, Auxiliary Services Section and Crime Prevention Unit. The Department utilizes 18 vehicles and operates on a 24-hour a day, seven day a week program. Calls are dispatched to the vehicles from a central dispatch facility :located in Arlington Heights. Firearms training takes place in the Police Department range located in the basement of Fire Station #2 at Golf and Busse Roads. The reports generated from an average 30,000+ calls for service per year are handled by a computerized records section located in the Public Safety Building. The Fire Departmeat ha:�' a current authorized strength of 72 which includes the Fire chief, two Deputy Chiefs, four Captains and nine Lieutenants. Total Departmental strength includes three civilian fire prevention personnel, three full-time clerical personnel, two civilian mechanics and 20 paid -on-call Firefighters. From the Public Safety Building, the Fire Department provides a full range of emergency services which includes fire suppression, emergency medical service; hazardous material response and emergency service and disaster operations. The fire Department also maintains a back-up Communication Center at this location. The Fire Station located at the Public Safety Building (Station #1) operates at a full shift strength of seven (7) ;Firefighters including shift command staff, one engine, one aerial ladder truck, one ambulance and a shift command vehicle. Also located at this Station are a reserve squad vehicle and pumper. While housed together, the Police and Fire Departments operate as autonomous entities and there are no current plans to combine the two Departments into a unified operation. There is a growing recognition among the Village's elected officials that the present Public Safety Building may be functionally inadequate and as a result could be causing operating inefficiencies in both the Police and Fire Departments. Over the past several years, various studies have been undertaken by both Village staff and outside consultants looking at both the functional layout of the building and its structural integrity. All have come to the same basic conclusion that the existing building has inadequate space, poor functional layout, obsolete utilities, minor structural problems and inadequate parking. Several options appear to be viable: 1. Rehabilitate and expand the existing Public Safety Building for continued use by both Police and Fire Departments. 2. Rehabilitate and/or expand the existing Public Safety Building for use by one of the Departments along with the construction of a new facility (or the rehabbing of an existing structure) for the other Department. 3. Construction of a new, combined facility at a suitable location. presentThe correctlyanalysis to benefits of each alternative. Therefore, it is in the Villagebest interest of the professional,independent perform this work. The consultant will assist the Mayor, Board of Trustees and staff in assessing existing information, review work already performed by staff, develop 1i analysis as deemed necessary by the consultant,•comprehensive viable options and prepare a final report to present publicly to the Village Board. At the minimum, the consultant shall: 1. beet with appropriate Village officials and staff to review overall objectives; discuss the consultant's methodology and timetable; and solicit any additional information required for the project. 2. Review existing reports and data concerning the Public Safety Building for completeness and accuracy of base data as well as develop any additional information needed to undertake the task. 3. Interview appropriate Police and Fire personnel to examine and understand their respective operations, facilities and procedures, as well as: a) Determine the operational space requirements for each Department. b) Determine optimum parking requirements for staff and visitors. c) Determine future space needs based upon the potential future growth of the Police and Fire Departments. 4. Develop a preliminary program of space requirements and schematic layouts. This should include: a) Efforts to minimize overall space requirements by combining common functions such as reception areas, restrooms, conference rooms, training facilities, etc., while maintaining peak operational efficiency. b) Develop a program of all space requirements for operational areas. c) Calculate space requirements for public areas, circulation patterns, mechanical rooms, offices, living quarters, restrooms, etc., and incorporate these into the written program of space requirements. d) Prepare schematic block layouts of proposed site plans and floor plans. e) Identify handicapped accessibility requirements. 5. Prepare alternate solutions to each of the viable options listed previously, or any other option deemed appropriate by the consultant. 6. For each option prepare a preliminary written report presenting recommendations on the relative feasibility and suitability of the alternate solutions including: a) Prepare necessary qualitative and quantitative comparisons among and between the presented alternate solutions and translate that data into cost/benefit comparisons understandable from the taxpayer's point of view as well as operating costs savings to the Village. b) Prepare preliminary cost estimates for: 1) Site acquisition costs (if any). 2) Site improvement costs (including costs for demolition). 3) Professional fees. 4) Building costs. 5) Furnishings and equipment costs. 6) Temporary facility costs. 7. Develop a specific recommendation and justify that recommendation and cost/benefit analysis. 8. Prepare no less than 30 copies of the final report and recommendation including all documentation supporting that recommendation. 9• Present the final report to the Mayor and Board of Trustees at a public meeting (anticipate that a second meeting will be required in order to fully respond to questions raised at the first meeting. The consultant's work should produce an end product of sufficient quality and clarity to assist the Mayor and Board of Trustees in determining the best alternative available. Time is of the essence in completing this work. The final report with recommendatio must be presented to the Mayor and Board of Trustees no later than (60-90 days aft the awarding of the contract). Subsequent review meetings will occur as needed. I The consultant shall submit fifteen (15) copies of their proposal to the Village Manager no later than (30 days from the date of solicitation). The proposal shall include the consultant's approach to planning, organizing and managing such a project including resumes of key personnel to be assigned to the project together with a work schedule allocating their assignments and hours to the various elements of the work plan. References and experience with similar projects must be included. Of special consideration to the Village is your firm's direct work experience with evaluation of redevelopment and/or re -use of existing Police and Fire facilities. The consultant may add items to the SCOPE OF WORK which are required or desired in the opinion of the consultant. Each such added work element should be identified in sufficient detail to allow this Village to evaluate its necessity and benefit. Each such work item should also include an estimate of cost associated with its inclusion in the project. The proposal will identify the consultant's expected number of hours assigned to each major task, the average hourly compensation payable for each task and a total "not to exceed" figure for the entire project. Acceptance of the consultant's proposal by the Mayor and Board of Trustees is NO GUARANTEE of subsequent design projects or further work by the consultant. The consultant shall estimate the costs of this planning project as a single and complete assignment. A J If the Village requires work beyond the scope of services agreed upon between the consultant and Village, additional compensation will be made at the hourly rate normally charged by the consultant for the assigned individual. Therefore, the consultant will specify hourly chargeable rates for the key personnel assigned. The proposal should include an example of the contract proposed between the Village and the consultant. The Village will make one interim payment to the consultantduring progress after receipt of a properly documented•bours worked and eligible expenses. payment delivery acceptanceand report.the final Proposals should be addressed to: Mr. John Fulton Dixon, Village Manager, Village of Mount Prospect, 100 South Emerson Street, Mount Prospect, Illinois 60056. JFD/rcw enclosures Sincerely yours, JOHN FULTON DIXON Village Manager Ft P; I 'it i Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Chuck Bencic, Inspection Services Director FROM:D Ad an Jakes, Building Coordinator DATE: June 6, 1989 SUBJECT: INSPECTION OF PUBLIC SAFETY BUILDING AND ANNEX BUILDINGS Pursuant to your -request, an inspection was conducted June S, 1989 by Dan Jakes, Bill Amundsen and Mike Frontzak. As a general overview, all three buildings are antiquated, deteriorated and presents severe life safety concerns. Major areas of concern listed but not limited to: - Capital Development Accessibility Standards Handicapped Requirements are not met. - Poor ventilation and lighting conditions. - Over crowding of office space, occupant per square foot is in violation. - Dead end corridors. - Improper emission control ref. OSHA Standards within bay areas (F.D. ) - Improper exiting and location of exits. - Structural deficiencies on the west exterior wall may exist due to tension bars in the wall. Resting location is unknown. - Code specifies building of 10,000 sq. ft. must be sprinklered. - Annex buildings were not designed for i'cs present use. Intensification of original use group increases life safety hazards. - Corridor width in violation. - Inadequate means of egress exists. TO: Chuck Benc , Inspection Services Director FROM: Dan Jakes, Building Coordinator DATE: June 6, 1989 SUBJECT: INSPECTION OF PUBLIC SAFETY BUILDING AND ANKX BUILDINGS Page 2 The following itemized lists are discrepancies noted during the inspection: ELECTRICAL• - Outside: Overhead service cable frayed and worn. Should be replaced. Constitutes a fire hazard. - Boiler Room: Feeder cable to automatic transfer is old and frayed, should be replaced. - Boiler Room: Panel "A" (west wall) change panel, interior. Cannot find replacement breakers. Upon failure, a hazard exists. - Second Floor: Improper lighting due to old fixture wiring which would burn. ATTIC: - BX violates code. To be replaced. .. Poor housekeeping, miscellaneous electrical covers missing. SECOND FLOOR: - Electrical panel in hall antiquated breakers; cannot be replaced. - No emergency lighting or backup on exit lighting exists. EAST BAY: - Wiring in lighting old and worn. Only one half of the lights are being utilized. Same condition in center bay and west bay. - Bay areas also consist of open wiring/door controllers. POLICE DEPARTMENT: - Antiquated fixture wiring TO: Chuck Bencic, Inspection Services Director FROM: Dan Jakes, Building Coordinator DATE: June 6, 1989 SUBJECT: INSPECTION OF PUBLIC SAFETY BUILDING AND ANNEX BUILDINGS Page 3 ANNEX BUILDING: - First Floor, inadequate exit and emergency lighting. - Basement: BX must be replaced; no switch at the entrance, open electrical boxes. - Between Annex and Fire Department, seal tite run overhead 400 AMP service feeding building not adequate, more power needed, which will cause a need to change main panel and sub -panels in building. - Complete update of electrical components required of all three structures. PUBLIC SAFETY BUILDING: The general condition of the boiler and all heat water piping is questionable. All exposed pipe is wrapped. There is the possibility that the pipe wrap is asbestos. All electric switch gear and service entrance are in the boiler room. This is a hazardous combination. Access to the attic area is by a very unstable pull-down stair. The hallway is wide, and no hand rail exists except for the top 1/2 of the unit. Loss of balance would mean a fall. Bringing tools and equipment to the attic area is very difficult. Electric wiring in the attic area is totally inadequate and subcode. Considerable B -X wiring, lamp cord wiring and open junction boxes exist. Portions of old roofing exist, some of which is possible asbestos. Access to portions of the attic area is very hazardous over temporary "bridges" and steps. Some, steps are concrete block, some wood. Some bridges are pieces of roof rafter of differenct lengths nailed to roof framing. Roof framing in the center portion of the building is in question. The west portion of the new roof is wood truss. The center area of roof framing was jury-rigged between the trusses and old existing pitched roof. An access opening was cut by removing two (2) rafters, cutting sheathing and roofing and removing a portion of the sheathing. TO: Chuck Be c, Inspection Services Directo FROM: Dan Jakes, Building Coordinator DATE: June 6, 1989 SUBJECT: INSPECTION OF PUBLIC SAFETY BUILDING AND ANNEX BUILDINGS Page 4 The opening was not headered off and supporting rafters not doubled. The new rafters bridging the center roof area are very poorly cut to fit, are not structurally connected to the old existing roof and add to roof load of the old rafters. The general structural integrity and weight bearing are in question. The scuttle opening to the roof is improper and hazardous. The panel itself is very heavy, there is no type of mechanism to hold the panel open and it therefore blows shut while in use. Access to scuttle is by an aluminum ladder resting in place. In many areas of the building, fresh air and air conditioning are by window units, in particular in the fire department sleeping dormitory. Several other office areas are cooled using window units. This is questionable when considering the quality of the general building wiring. The parking garage has no mechanical means of exchanging air quality when engines are running. The only blowers present are for providing heat. The room containing a toilet and a urinal has no exhaust fan. Concealed areas; between walls, above dropped ceilings and under floor slabs, are areas where more severe physical problems exist. Heat pipe supplying hot water, electric wiring and conduit or armored cable and hot and cold water supply are more than likely in very poor condition and in need of major maintenance just by virtue of age. The west wall at both ends, north and south, has been drawn back into place by use of tension rods. The northwest corner of the parking garage is showing definate signs of structural ailment by the shearing off of concrete block just under the second floor. Exterior cracks are not visible due to recent tuck pointing. The overhead garage doors are frequently in need of alignment because of building shift. Lighting in the corridors and some other areas is poor and dim and antiquated. The fixtures are old, yellowing and inefficient and can not be replaced because of the very poor condition of the wiring. The entire second floor is not handicapped access. One ramp leading from the parking lot to the first floor police area is the only handicapped access. None of the toilet facilities are handicapped access. There appears to be little if any fire stopping within the building. TO: Chuck 1"� :ic, Inspection Services Direc FROM: Dan Ja ,4 , Building Coordinator DATE: June 6, 1989 SUBJECT: INSPECTION OF PUBLIC SAFETY BUILDING AND ANNEX BUILDINGS Page 5 ANNEX BUILDING: This building is a converted combination of first floor store fronts and second floor residence. The general condition of this structure is poor. Ventilation in this building is very poor because it is not designed for office use. The first floor is used as locker rooms and small desk areas. The second floor was that musty old odor. The building is not in any way handicapped orientated. All access is by wooden stairs, even to the first floor. Electric wiring in this structure is grossly deficient. The basement is an old cellar type area with low headroom, differing levels of floor and frequently floods when it rains. Fire exit signs that exist are not properly placed and show wrong direction. There is no emergency lighting and little natural light on the first floor. The secondary means of egress from the second floor is to an outside stair that has peeling of several coats of paint. Deterioration of this type of wooden structure accelerates rapidly. The outside layer of the door is d' --laminating. The emergency door opener is a nonconforming paddle type opener rather than the continuous bar type opener. A holding or security area behind with barbed wire. Barbed wire is the Village. CONCLUSION: the building is covered illegally not permitted for use anywhere in In the interest of time, if code numbers are required, please advise. According to 1984 BOCA Building, Mechanical, Fire and Plumbing, a multitude of violations exist. DJ:rm John F. Dixon,;«. Manager Amundsen,Bill «. « Les Hanneman, Inspector Mike Frontzak, Inspector VILLAGE OF MOUNT" �" SOE ILLINOIS INTEROFFICE MEMORANDUM TO: Chief Edward M. Cavello OM: Deputy Chief Lonnie H. Jackson DATE: June 8, 1989 r' ML pmpd In 04L SUBJECT: INSPECTION CONDUCTED JUNE 6TH, 1989 PUBLIC SAFETY BUILDING AND ANNEX BUILDING 112 E. NORTHWEST HIGHWAY 1. The building in question does not meet the requirements of the Fire Prevention Codes or Life Safety Code for it's present use which is categorized as use group "B" (business) under the BOCA Building and Fire Prevention Code. PublicThe Building r officers of Department • Police Department, •• prisoner• spaces,s -• firemen and a garage for fire and ambulance apparatus. DEFICIENCIES NEE11 •" 1 •' UPDATING: A. A sprinkler, system throughout the building (by Village and BOCA Code, includingattic•. B. Emergency lighting needs to be installed in all hallways and stairwells. C. Fire stopping throughout (attic, stairwells) and installation of fire rated doors in all areas. D. Exhaust emission control of garage area as per OSHA (1991). E. Exiting requirements and egress to grade (Life Safety Code) not sufficient (corridors not correct for width and some are dead end). Approved exits are needed. F. Electrical emergency generator not sufficient to power communication and emergency lighting throughout the facility. Needs upgrading with full automatic controls (Police and Fire). Ventilation of jail cells. G. Heat and smoke detection system is inadequate, only covers Fire Department and jail cells and is not installed in the Police office and records area, and all other areas in the building and attic. H. Inadequate ventilation in dormitory, weight area and restrooms. Ventilation must meet table 1601 of the BOCA Code. I. Stairwells leading to second floor are not provided with adequate separation. Stairwells are open, needs closing with approved fire rated doors. No fire stopping around any penetrations open chaseways above ceiling unprotected in certain areas. Improper exiting from second floor. Current fire escapes lack structural integrity and do not meet current code requirements for ,-. L Inadequate electrical throughout. M. Exits are not clearly marked. N. Noted possible structural defects on various load bearing walls, especially the west wall.. 'Tension tie bars were noted. O. Hood and duct system in the Fire Department kitchen requires fixed fire suppression. The following are general comments pertaining to the annex building: 1. Inadequate exits throughout 2. Exits aze not clearly defined 3. Exits do not discharge to grade level 4. Open electrical boxes and insufficient wiring throughout 5. Open stairwell from first floor to the second 6. Improper alarm detection. Certain areas lack detection. Annunciation to occupants is questionable. 7. Fire escape leading from second floor is on the verge of collapse. Stairs may not withstand the weight of an individual. 8. Ventilation throughout the building is inadequate - needs smoke detection and ventilation, shut down by smoke detection. 9. The basement area has low headroom and is showing signs of water damage. Heating in the basement is questionable. The previous mentioned items are only surface items. More violations will become apparent once walls and ceilings are removed. The el °ca plumbing and heating supplies that are concealed are more than likely in need of repair by virtue of their age. This inspection was a general overview of obvious fire protection and life safety concerns. There appear to be numerous code violations throughout. Due to time restraints, the specific code sections were not cited. If any questions arise concerning this location, or if a more in depth inspection is required, pleasej Prevention Bureau. LLonnie Jackson Deputy Chief LHJ/sp cc R. Paul Valentine File Village ot Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: Assistant Village Manager FROM: Director Public Works DATE: June 5, 1989 SUBJECT: Public Safety Building Report On May 25, 1989, you had delegated certain departments to review past history of the existing Public Safety building. You had asked the Public Works Department for the following: a) Inventory of all remedial work, renovation, rehabbing undertaken in the last ten years. b) Presence of asbestos. c) Current configuration of utilities servicing the site. Our street superintendent has compiled some data relative to these issues and, although we do not have records showing exact dates or times, they should suffice for approximation purposes. I do not have '- dollars in labor or materials involved in each process. The �. .ached report is presented by our street superin- tendent. Herbert L. Weeks HLW/td 6-5-89 During the past ten years much remedial work, renovation and rehabbing was undertaken at the Public Safety building. In 1980, the movie screen in the courtroom was moved and re- wired; new pitched roof and antenna was installed. In the Fire Department bunk room, new ceiling and carpeting was installed. In the Fire Department lounge area, the skylight was removed and new ceiling was installed; added new light fixtures over stair- way. In the Fire Department captain's office, the door frame was repaired; replaced carpeting; installed new ceiling and light fixtures. In the Fire Department administrative office, carpeting was replaced; installed new ceilings and new light fixtures. Also, split storage roam into air handling room and storage area, which included repairs to damaged ceiling tile. Replaced drapery in building and replaced cooling tower with new condensing unit and chiller. In 1982, the radio room and lobby were remodeled and new store- front type doors were installed, along with new signs over the front and rear doors. In 1983/84, all windows throughout the building were replaced. In 1985, the offices of the police chief and the secretary were remodeled and new carpeting was installed. In 1987, new carpeting was installed in the Fire Department administration office and hallway; tile was replaced in the upper hallway by the south stairwell; and we replaced the front concrete apron. In 1988, the building was tuckpointed, the gutters on the east half of the building were replaced, and the jail cell area was remodeled. Over the past ten years, smaller remodeling projects were also undertaken, including replacement of various equipment and fur- nishings: The conference room, small office space and Deputy Daley's office were remodeled; installed -refurbished, and a new sound system was property washroomroom, jail cells and remodeled -garage; the Fire Department kitchen was photo dividedroom was converted into a storage room. the second' floor custodi- al closet was _«_ Pressor, hot water heater and air conditioning chiller were replaced; and new blinds were installed. The Fire Department installed new garage doors. Asbestos is present in various areas of the Public Safety build- ing including the following: the floor tile in the jail cells copier/fan area lunch room, second floor pipe wrap in boiler room all elbows on heating and cooling water pipes exhaust duct above boiler Current configuration of utilities: Edison's service to building - 400 amps Main disconnect - 600 amps Electrical is an auto transfer switch for emergency power rated at 400 amps Main distribution panel is rated at 120/208 v, 800 amps, 3 phases with 15 subs. 3 sub panels in boiler room: one 100 amps, 2 100 amps 1 sub panel in records - 60 amps 2 sub panels in Fire Department apparatus area - 200 and 100 amps 2 sub panels on second floor - 200 amps each Draw 160 amps when all air handlers, compressors and con- denser fans are running per plate rating. Draw 20 amps on window air conditioners. 2" water service 4" gas service Marked/noticeable deficiencies Northwest corner of building is sinking. Building settling by stairway to Fire Department. Cloth electrical wire is dry and brittle; some is bare, and some is not in conduit. Aluminum wiring in transfer switch is not acceptable and should be replaced; overheating and it has been subject to fire when panel overheated. Plumbing supplies are rusting through and are buried in walls and ceiling. waste lines will not allow further addition of washroom facili- ties. In many cases, cleanouts are not existing or are unus- able due to many building additions and alterations. Many light fixtures are obsolete and plastered into ceiling. To remove them would require knocking out plastic and, in some cases, extensive rewiring. First floor heating and cooling was an add-on to original build- ing and is not designed for present floor plan. First floor has several layers of ceilings and many different walls; some floor to ceiling, some floor to decking of second floor. Building does not have a fire sprinkling system, nor complete alarm system, nor washrooms for the handicapped (very costly to install).